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Fact Sheet City of Shreveport, Louisiana

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Fact Sheet City of Shreveport, Louisiana Resolution No. of 2021 FACT SHEET CITY OF SHREVEPORT, LOUISIANA TITLE DATE ORIGINATING DEPARTMENT A RESOLUTION AUTHORIZING April 5, 2021 SPAR THE EXECUTION OF A COUNCIL DISTRICT COOPERATIVE ENDEAVOR ALL AGREEMENT WITH CADDO SPONSOR PARISH SCHOOL BOARD, AND SPAR TO OTHERWISE PROVIDE WITH RESPECT THERETO PURPOSE To authorize the execution of a Cooperative Endeavor Agreement with the Caddo Parish School Board, relative to the City’s partnership in shared use of each other’s facilities. BACKGROUND INFORMATION The partnership between the City of Shreveport and the Caddo Parish School Board has been a long standing one and one that has benefitted both the Parish and the City of Shreveport. Through this partnership, both the City and the Parish can provide adequate facilities to host sporting events and other recreational programming for our community’s youth. The impact of a positive, healthy environment for our community’s youth reaches far beyond the fields, courts, and facilities shared by the City and Parish. TIMETABLE ATTACHMENT(S) Introduction: April 13, 2021 Final Passage: April 27, 2021 SPECIAL PROCEDURAL REQUIREMENTS The Caddo Parish School Board will have to pass a similar resolution before the agreement can be executed by both parities. FINANCES SOURCE OF FUNDS ALTERNATIVES (1) Adopt the ordinance as submitted, or (2) Amend the ordinance, or (3) Reject the ordinance. RECOMMENDATION Recommend adoption of the ordinance. Shelly Ragle, FACT SHEET PREPARED BY: SPAR Director RESOLUTION NO. 49 OF 2021 A RESOLUTION AUTHORIZING THE EXECUTION OF A COOPERATIVE ENDEAVOR AGREEMENT WITH CADDO PARISH SCHOOL BOARD, AND TO OTHERWISE PROVIDE WITH RESPECT THERETO. BY COUNCILMEMBER: WHEREAS, The Caddo Parish School Board, together with the City of Shreveport will partner to share use of each other’s facilities for recreational and educational activities and programs; and WHEREAS, the agreement will provide an opportunity for Caddo Parish students to engage in healthy sports and other recreational and educational activities and programs; and WHEREAS, the entire community benefits from the efforts of both entities to provide a safe and healthy environment to conduct such recreational and educational activities and programs; and WHEREAS, the programs and efforts of both entities provide a benefit to the public and serve a public purpose; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Shreveport, in due, regular and legal session convened that the Mayor is authorized to execute a Cooperative Endeavor Agreement with the Caddo Parish School Board, substantially in accordance with the draft thereof which was filed for public inspection in the Office of the Clerk of Council. BE IT FURTHER RESOLVED, that if any provision or item of this resolution or the application thereof is held invalid, such invalidity shall not affect other provisions, items or applications of this resolution which can be given effect without the invalid provisions, items or applications and to this end the provisions of this resolution are hereby declared severable. BE IT FURTHER RESOLVED, that all resolution or parts thereof in conflict herewith are hereby repealed. THUS DONE AND RESOLVED by the City Council of the City of Shreveport, Louisiana. APPROVED AS TO LEGAL FORM: City Attorney’s Office COOPERATIVE ENDEAVOR AGREEMENT THIS COOPERATIVE ENDEAVOR AGREEMENT, made and entered into this ______ day of __________, 2021, by and between the City of Shreveport, Louisiana, herein represented by its Mayor, Adrian Perkins, who is duly authorized to act herein, and hereinafter referred to as the “CITY,” and the Caddo Parish School Board, a political subdivision of the State of Louisiana, herein represented by _________________, President, who is duly authorized to act herein and hereinafter referred to as “CPSB,” and hereinafter referred to as “THE PARTIES.” WITNESSETH WHEREAS, THE PARTIES are owners of various athletic facilities and other buildings located in the City of Shreveport and within the Caddo Parish School Board District (sometimes herein collectively referred to as the “facilities”), and WHEREAS, these facilities are used by children and adults of the City of Shreveport and Caddo Parish School Board for public purposes; and WHEREAS, THE PARTIES each have a long history of sharing the use of their respective facilities for the mutual aid and benefit of each other; and WHEREAS, THE PARTIES desire to enter into this Cooperative Endeavor Agreement (“Agreement”) relative to the use of their respective facilities by the other party; and WHEREAS, the use of their respective facilities by THE PARTIES serves a public purpose and is in accordance with the provision of LSA-R. S. 33:4712.2 and the procedural provisions of LSA-R. S. 33:4712. NOW, THEREFORE, THE PARTIES under the following conditions set forth do mutually agree as follows: I. SCOPE OF SERVICES A. This agreement shall govern the use of the following named facilities owned by THE PARTIES. Subject to availability, the use of the facilities listed in this section of this Agreement shall be provided to the requesting party at no cost when such does not conflict with events and activities previously scheduled by the owner of the facility: 1. Recreational Activities and Facilities: CPBS owned: Football: Booker T. Washington High School C.E. Byrd High School Lee Hedges Stadium: includes both natural grass practice fields Ridgewood Middle School Youree Drive Middle School Northwood High School Broadmoor Middle School Caddo Magnet High School Southwood High School Caddo Middle Career & Technical School Basketball: Booker T. Washington High School Broadmoor Middle School C.E. Byrd High School Captain Shreve High School Ridgewood Middle School Huntington High School Youree Drive Middle School Lakeshore Elementary School Southwood High School J.S. Clark School Caddo Middle Career & Technical School Track: Lee Hedges Stadium Northwood High School Tennis: Southwood High School C.E. Byrd High School Huntington High School CITY owned: Football: Independence Stadium: excludes Club Level Soccer: Independence Stadium: excludes Club Level Softball: Cargill Sports Complex Tennis: Airport Park Tennis Courts Bilberry Tennis Courts Non-Recreational Activities and Facilities: Riverview Theater Riverview Hall Independence Stadium Festival Plaza 2. Dates and times for the use of any facility or equipment pursuant to this Agreement shall be mutually agreed to in writing by both parties following protocol of the facility’s owner to reserve said facility. 3. Expenses for personnel required to supervise during the event and cleanup during and after the event for use of any facility will either be reimbursed by the user to the owner of the facility or the user will provide a staffing plan to adequately supervise during the event and cleanup during and after the event. Said plan will be submitted to owner of the facility in writing for approval. 4. Provide and compensate all security and emergency personnel as required by the respective facility owner.The security work schedule and officers assigned to each shall be submitted to the facility owner in writing for approval. 5. Concessions at each facility shall be operated by facility owner unless otherwise agreed to, in writing, by the parties at the time the facility is reserved. 6. THE PARTIES agree to reimburse each other for damage or loss to any property, equipment etc., resulting from use of same during the event or activity authorized by this Agreement. III. CHANGES TO SCOPE OF SERVICES Changes in the Scope of Services may be made by mutual written consent of the parties hereto. IV. SPECIAL PROVISIONS A. Insurance Requirements – Each party shall at its own expense provide and maintain certain insurance in full force and effect at all times during the term of this Agreement and any extensions thereto. Such insurance, at a minimum, must include the following coverage and limits of liability: 1. Each party agrees to either self-insure in an amount not less than specified below or insure against damages or injuries which may arise from the activities contemplated by this Agreement by purchasing and maintaining for the term of this Agreement a commercial general liability insurance policy, and automobile policy, both with a combined single limit of not less than two million dollars ($2,000,000), which policy shall include or be endorsed to include the other party as an additional insured. The Parties agree to provide evidence of such insurance upon request. Each party shall also carry Worker’s Compensation Insurance for its own employees as required by law. The Parties shall provide property and general liability insurance in the same manner and at the same level for each facility named in this Agreement as it does for other facilities located on property owned by them, except that it shall add by endorsement to its general liability policy, the other Party, its officers, agents, employees, independent contractors and elected and appointed official, as additional insured. 2. All coverage provided for in this section shall be effective under insurance policies issued by solvent insurance carriers qualified to do business in the State of Louisiana and having an A. M. Best Company rating of B+VII or better. The Parties reserves the right to inspect any and all insurance policies required pursuant to this Agreement, prior to commencement of the services specified in the Agreement and anytime thereafter. 3. THE PARTIES each shall be liable for its subcontractors' insurance coverage of the types and in the amounts stated above, and shall furnish the CITY with copies of such Certificates of Insurance. 4. THE PARTIES and all of its insurers shall, in regard to the above stated insurance, waive all right of recovery or subrogation against each other, their officers, agents or employees and its insurance companies. 5. THE PARTIES shall defend suits brought upon such claim and pay all costs and expenses incidental thereto. The Parties shall have the right, at their own expense, to participate in the defense of any suit, without relieving THE PARTIES of any obligation hereunder.
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