Women’s Club Volleyball Constitution

Preamble For the purposes deemed wise and good,hereinafter set forth, this organization is hereby established submitting itself to be by, and dedicating itself to uphold the following constitution.

Article I Women’s Club Volleyball

Article II Requirements for Membership: 1. Membership shall not discriminate on the basis of race, color, religion, sex, age etc. 2. Regular membership shall consist of those students of the Sam Houston State University who have agreed to uphold the constitution and to participate fully in the activities of this organization. 3. Participants must be able to attend games and practices 4. Members pay Club dues in order to be apart of the Club 5. Members must attend all meetings. 100% attendance is required unless you will not be able to attend due to unforeseen circumstances.

Selection of Teams: The Coach/President will select members for the competitive teams. He or she will evaluate the player’s skills without biased and decide whether or not the player will be able to contribute to the competitive teams for the club.

Rights and Responsibilities: Each member has the responsibility for their grade to continue membership in the club. Those that can not will be in violation of the requirements set by the Sam Houston State and will be handled accordingly.

Volunteering and Fundraising : Each member of the club is required to be involved in ​ volunteering and fundraising. The president of each year will inform the club members on the amount of hours that are required from the Sports Club Handbook or the Sports Club Director.

Resignation and Expulsion: A member will be expelled from the club if they violate any of the ​ rules and regulations set by the Sam Houston State University Campus Recreation Center. Constant unexcused absences to practice and games will result in expulsion.

Article IV At Least one club officer must attend club meetings and meet with the Faculty Advisor when needed. All officers must be students at the university for the term they are serving. Here are the office positions offered: We will revote new positions in the event an officer leaves a position or in the event of a major incident that causes revoting. Officers are elected in the beginning of April before we head to Nationals.

1. President: Club members will decide the President/Vice President. Members will run ​ and the team members will vote. ¾ votes are needed to determine the President/Vice President.

● Complete financial duties

● Must be able to attend meetings and requirements set by Club Sports Director

● The president is required to keep club active and complete all required paperwork

● Represent organization at Sam Houston State University and other Universities

● Appoint chairpersons and members of all committees, subject to the approval of membership

2. Vice President : Assist president in his/her duties ​ ​

● Assume office of President in absence/vacancy,resignation or dismissal

● To perform other such duties

● Work with president to handle financial duties

To be considered a candidate for any officer position you must attend any interest meetings with Club Sports Director or Nationals Meeting to be in consideration for role/position.

‘’Clubs may utilize a volunteer or paid coach, but it is the club’s responsibility to secure these services. The coach should restrict his or her contributions to those involving his or her skills and knowledge in the area of coaching and refrain from assisting in other areas of club management. All coaches must submit a Club Sports Waiver, Release, and Hold Harmless Agreement. Clubs are not permitted to utilize the services of a coach without these forms being on file in the Club Sports Office’’

Article VI President and Vice President discuss final decisions. Both officers will be unbiased and make decisions on what's rightfully needed. They will handle financial duties ,votes, paper work , uniforms and gear and all things needed to keep the organization in order.

Advisor Expectations Our advisor will meet with us at least once a month to discuss concerns and to talk about tournaments etc. The advisor will need to sign paperwork from the Rec Sports Office. If we need to discuss fundraising ideas or any thing related to events being held on campus and how we do at tournaments , it will be discussed with our Club Sports Advisor.

Disciplinary Procedure ● Coaches/President/Vice President are to establish and consistently enforce those rules which are necessary in their sport. The rules are to be consistent with the overall policies of the Rec Sports Department ● The coach/president/school reserves the right to permanently exclude an athlete from further participation on the first violation of a team rule or athletic department policy, a school rule, or a division policy. ● Any athlete breaking a team rule is subject to disciplinary action ● An athlete will not harass/haze another teammate, manager, or athlete in the athletic program. ● Lying, stealing, and fighting will not be tolerated and can be grounds for immediate dismissal from a team. ● If, after the final roster for a team has been posted by the President or Head Coach, a student athlete wishes to quit a team, they may not join another in-season team without express permission from the Athletic Director and both President/Coach involved (the team they wish to leave, and the team they wish to join.) ● Any violations of the alcohol, tobacco, and illegal substance policy will be disciplined according to the stated school policy and may include further disciplinary action by the Rec Sports Department ● Students who violate school rules while participating in any activity associated with the team are also subject to other disciplinary actions by the school administration.

Disciplinary Measures: The following actions may be taken by a Coach/President for infractions of team and/or Rec Sports Department rules: a. Reprimand b. Short-term/long-term suspension from the team c. Dismissal from the team

Appeal Procedure: In the event that a student athlete or his/her parents wish to formally appeal disciplinary measure, or suspension or dismissal, the following appeal process must be followed. It is important to start with the President in this process. a. President/Vice President b. To the Head Coach c. To the Athletic Director d. To the School Board (for dismissal from the team only) An active member of Club Volleyball can propose amendments to the constitution during a club meeting. Proposed amendments to the constitution must be presented in formal writing to each member of office during a scheduled meeting outside of collective team meetings. The officers should review the proposed amendment for a week before holding a final unanimous vote at the next monthly club meeting. At least two thirds of active club members must be present at the meeting in order to vote on the measure. Two thirds of all active members present at the meeting must vote in favor of the amendment for it to pass. Any and all changes must be approved by the Sam Houston State University Director of Club Sports. All amendments, additions, or deletions must be filed with the Office of Student Leadership Initiatives within one week.

Financial Procedure ● Collect and secure money from team members. ● Keep accurate records of dues! ● Make deposits - w/in 24hrs. of receiving the funds. Requires deposit form. ● Request reimbursements for team members via Request for Reimbursement form. Submit entry forms, league dues invoices, payment to officials forms, and generally any other bills your club needs to pay. ● Oversee club purchases. ● Do financial planning, develop budgets (both special events/tournaments and the annual budget) and share this information with the membership. ● Determine need for and seek approval for fundraising. ● Invoice visiting teams for tournament or game fees. ● Inform the club of financial status periodically, especially if in jeopardy. ● Bring the internal end-of-year balance to zero.

Risk Management Club Sports should attempt to provide the safest environment and a positive recreational experience for all participants by striving to prevent accidents and injuries before they happen. It is required that every Club Sport develop, implement, and practice the following safety measures:

● Club Sport officers, club members, coaches and instructors must emphasize safety during all club-related activities. ● By completing and signing the Statement of Risk & Liability each participant recognizes that he/she is always responsible for his/her own well-being and the well-being of the group he/she is a part. ● Each participant shares with the other members the concern and responsibilities of safety and agrees to follow safe procedures and to avoid unnecessary, hazardous situations. ● Club Sport officers must inspect fields and facilities prior to every practice, game, or special event. Unsafe conditions must be reported immediately to the Club Sports Adviser. ● It is highly recommended that at least two members from each club be certified in CPR and Emergency First Aid. At least one of these qualified medical personnel should be present at all club functions at home or away to handle any accident situations. ● All Club Sports should have a first aid kit at each practice session, game, and/or special event. ● Participants must wear proper dress, including footwear and appropriate protective equipment. Protective equipment is personally supplied. Be sure it is in the appropriate working condition. ● The Club Sports Program strongly recommends that all members of club sports participating in vigorous or contact sports have an annual physical examination. ● Statement of Risk & Liability , Each member of a club sport is required to complete and submit a RISK AND LIABILITY WAIVER online before they are eligible to participate in a club activity. Clubs will not be authorized to spend Club Sports Program allocated funds or utilize Club Sports facilities until all members have completed the Statement of Risk & Liability. ● The Club Sports Program requires that all members of club sports have adequate medical insurance coverage while participating in any club-related activity. Each club member is responsible for arranging insurance coverage. Adequate insurance should include coverage for injuries incurred while participating in club activities and during periods of travel to and from such activities.

Annual Review At the conclusion of each year , we will review the Team Constitution and make any necessary adjustments to fulfill the role of Sam Houston State Women’s Club Volleyball