Fly In Technical Rider Vox Lumiere – Fly In Technical Rider
Introduction
This document consists of several pages and forms part of the Vox Lumiere booking agreement. Our entire cast and production team would like to thank you, and we look forward to working together to present a great show.
We have compiled this document in order to ensure the best possible performance of Vox Lumiere in a variety of venues. However, we know that each venue will have its “specifics”, especially when it comes to projection, lensing for projectors, and screen sizes. We ask that your Technical Director contact us at your earliest convenience to work through the particulars for your venue.
If you have any questions that are not addressed in this rider, please contact us at your earliest convenience. Thank you again for choosing Vox Lumiere. We look forward to a great show!
Contact Information...... 3
Company & Show information ...... 4
Marketing & Promotion ...... 4
Production – Presenter Responsibilities...... 5 Lighting ...... 5 Video & Projection...... 5 Staging...... 5 Sound ...... 6 Backline ...... 6
Production – Artist Responsibilities ...... 7
Transportation...... 8
Accommodations ...... 8
Hospitality & Catering ...... 9
Dressing Rooms ...... 10
Miscellaneous ...... 11 Curtain Announcements...... 11 Fee Details & Settlement ...... 11 Merchandise ...... 11 Meet & Greets ...... 11 Security...... 11 Media & Presentation...... 12
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Contact Information
Booking
Harmony Artists Adrienne Crane-Ross 6399 Wilshire Blvd, Suite #914 [email protected] Los Angeles CA 90048 Jerry Ross Ph: 323-655-5007 [email protected] Fx: 323-655-5154
Technical / Production
Vox Lumiere Kevin Saunders Hayes 1307 Hauser Blvd. [email protected] Los Angeles, CA 90019 Ph: 323-854-6059 Fx: 609-935-1499
Marketing, Media & Hospitality
Vox Lumiere Victoria Levy 1307 Hauser Blvd. [email protected] Los Angeles, CA 90019 Ph: 323-854-6049 Fx: 609-935-1499
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Company and Show Information
Fly-In Company Vox Lumiere travels with thirteen (13) musicians, one (1) FOH Audio Director, one (1) Lighting Director. Fifteen (15) total.
Theater Crew Presenter is responsible for providing one (1) monitor technician and five (5) crew personnel to assist with set-up and strike.
Running Time Vox Lumiere can be performed with or without an intermission. The show runs 90 minutes without an encore. If presented with an intermission the show will run in two (2) 45 minute acts with intermission length specified by the presenter.
Show Advance The production manager will represent Vox Lumiere on all issues pertaining to the technical rider. Venues will be contacted at least four (4) weeks prior to a scheduled engagement to discuss all technical details. Please do not hesitate to contact us at any time prior to this timeframe in order to clarify any points in this document
Show Description Vox Lumiere (voks lu-me-air) is the 5-time 1st-Round Grammy Nominated live theatrical production that combines thrilling new music, the drama of live performance and the energy of a rock concert in an exciting and radical retelling of timeless movie masterpieces such as Metropolis, The Hunchback of Notre Dame, Peter Pan, The Phantom of the Opera and many more.
Vox Lumiere’s award-winning singers, dancers and musicians come together with music, film, synchronized lighting, multi-media, percussionists, and live performance to create an explosive entertainment experience that brings these silent film classics to life!
Show Customization For show customization, please contact Kevin Saunders Hayes at [email protected].
Marketing & Promotional Materials All promotional and marketing materials (except TV spots and B-roll) can be downloaded from our website (www.voxlumiere.com). Select MARKETING under the PRESENTERS heading of the main menu. Access to this area is limited to presenters and may be accessed using the PASSWORD: silents.
Included in the materials available online are: radio spots, (30 / 60 sec), posters (various sizes, b/w and color), ad mats (various sizes, b/w and color), html email page, sample press release, background information, show photos, mp3s and performance video. For TV spots and B-roll please contact [email protected].
All marketing plans, promotional artwork and designs must be approved by Kevin Saunders Hayes.
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Production
All production must be advanced with the production manager and any substitutions to equipment must be pre-approved. Our production manager will do everything possible to help minimize costs associated with the production.
Lighting • Please see attached LIGHT PLOT and LIGHTING EQUIPMENT LIST (Appendix A & B attached) • Detailed lighting specs, including PDF Files of HANGING and FLOOR LIGHTING POSITIONS, and LIGHTWRITE CHANNEL INFORMATION, (including CAD and LIGHTWRITE FILES) are available at anytime upon request, and will be forwarded to the venue approximately one month prior to the performance date. • Vox Lumiere lighting is synchronized with the production using a laptop computer and HOG 3 PC software. The laptop and software is provided by Vox Lumiere. The HOG 3 PC will interface with the venues lighting through DMX. Please direct any questions to Vox Lumiere’s Technical Director. • 2 – Hazers / Misters with Quiet Boxes
Video • 3– LCD Video Projectors 5000 – 7000+ lumens minimum with VGA, RCA and S-Video Inputs • Lensing and projector positions (i.e., front or rear projection positions) are extremely important to the quality of the Vox Lumiere production. Each venue requires unique lens and lumen calculations. Please contact Vox Lumiere Technical Director no later than four (4) weeks before engagement date to determine venue configuration.
Screens • 1 – 15’ X 20’ screen with frame (Da-Lite, E-Z Fold or equivalent). No legs or “dress kit” • 2 – 9’ X 12’ screen with frame (Da-Lite, E-Z Fold or equivalent). No legs or “dress kit” • Please note that screen sizes and type (i.e., front or rear projection screens) will vary with each venue. Please contact Vox Lumiere Technical Director no later than four (4) weeks before engagement date to determine venue configuration.
Staging • Stage, stairs and platforms must be safe and of high standard construction (e.g., Steeldeck or equivalent) • See Stage Plot, Appendix C & D attached • 2 – 4X8 Platform(s) – 1 ft high • 2 – 4X8 Platform(s) – 3 ft high • 3 – 4X8 Platform(s) – 4 ft high • 3 – 4X8 Platform(s) – 5 ft high • 2 – Stairs – 3 ft high • 2 – Stairs – 5 ft high
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Production, cont.
The following is a list of equipment the Presenter is responsible for providing. Any changes to the following list must be approved by the production manager.
Sound • 1 - Front Of House Mixing Console, 40 channel minimum with Signal Processing. • 1 - Monitor Mixing Console - 40 channel minimum - 13 aux sends with the ability to send at LEAST five (5) separate monitor mixes. - Monitoring must be PRE-FADER and independent from the FOH system • 8 - Wedge monitors • 2 - Side fill monitors • Please note that equipment manufactured by MACKIE or BEHRINGER will not be acceptable. • Input List, see Appendix F attached • Monitor Send List, see Appendix G attached
Microphones & Direct Boxes • 8 - Wireless HEADSET microphones (Shure, Sennheiser or comparable) • 1 - Wireless HANDHELD microphone • 1 - Set -- Drum Kit Microphones and stands • 2 - Guitar amp microphones and stands • 2 - Passive Direct Boxes - Acoustic Guitar (Countryman, BSS or comparable) • 1 - Active Direct Box – Bass (Countryman, BSS or comparable) • All necessary microphone cabling
Backline Drum Kit (DW or Yamaha brand preferred, or comparable) 1 - drum kit with the following: 1 - 20" kick drum with spare head 1 - 12" rack tom (kick drum mounted) 1 - 16" floor tom (with legs) 1 - 3 1/2 x 14" and 5 x 14" wood shell snare drums Cymbals: 1st choice: Zildjian (K series, A series). 2nd choice: Sabian. - Hi hats: 14" or 13". - Crashes: at least 3, choose from sizes 15", 16", 17", 18" - Rides: at least 2, choose from sizes 20", 21", 22" - China: choose from sizes 18", 20", 22" - Splashes: at least 2, choose from sizes 8", 10", 12" 2 - snare drum stands (DW or Yamaha) 1 - Coated Ambassador batter heads for toms and snares 2 - DW or Yamaha chain kick drum pedals 5 - boom cymbal stands 1 - DW or Yamaha hi hat stand with 2 clutches 1 - “Roc & Soc” drum throne 1 - percussion table 1 - gong with stand
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Production, cont.
Presenter will provide (cont):
Backline, cont. Guitar Amplifiers 2 – Fender Twin Reverb or Marshall Amps - 100 Watt, 2 -12” speakers (or comparable)
Bass Amplifier 1 - Bass Amp - Gallien Kreuger-800RB, 400RB, Ampeg SVT 3pro, SVT 2pro, SVT 4pro, David Eden Traveler 550, World Tour 800, Road Runner 600, WT 400 (or comparable) 1 – Bass Speaker – One Bag End, Eden, Ampeg, Hartke 4 x 10” (or comparable)
Other 5 – music stands 5 – music stand lights – w / gels 12- microphone stands with booms (for instrument micing) 1 – Drum Shield / Baffle 2 – Guitar Amp Shields / Baffles
The following is a list of equipment provide by Vox Lumiere.
Traveling Equipment Below is a LIST OF CARRY ON EQUIPMENT that must be taken on board the aircraft when the transportation for the event involves flights. Be sure to advise the airline of this equipment list, and please request a waiver of excess baggage as well as group check-in. If excess baggage is charged on top of the usual baggage allowance, the presenter is responsible for this excess baggage charge. The number of items and total weight may vary with the type of show and length of stay.
CARRY ON • 4 – Electric guitars with soft cases • 1 – Bass guitar with soft case • 2 – Rack SKB equipment cases with wheels (11 x 11 x 11) • 3 – Laptop computer cases
CHECK IN • 2 – 50 lbs equipment cases • 1 – 35 lbs cable bag • 15 – personal luggage • 1 – costume suitcase
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Transportation
Air Travel • Presenter is responsible for fifteen (15) total return airfares to Los Angeles - please request group check in. • Please advise the airline of the equipment Vox Lumiere will be taking on board (see Backline section), and request a waver of excess baggage. Excess baggage costs (if any) are to be paid by the presenter. • Please contact Vox Lumiere hospitality representative to arrange ticket collection / delivery.
Ground Transportation • Ground transportation must be provided for all tour personnel, luggage and equipment. Transportation must be safe and arranged for the times and locations designated by the Vox Lumiere hospitality representative. Presenter is responsible for all ground transportation - From airport to hotel - From hotel to venue and back throughout rehearsal and performance day(s) - From hotel to airport
Accommodations
Rooms • Presenter is responsible for providing up to 8 double and 2 single rooms. • Accommodations must be located in the city the performance takes place, consisting of rooms that meet or exceed AAA Tourbook requirements for lodging. • A rooming list will be provided by the Vox Lumiere hospitality representative • Room confirmation numbers will be required by the Vox Lumiere hospitality representative before arrival
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Hospitality & Catering
Catering / Meals Meals must be provided for the cast and crew of Vox Lumiere. This can take many forms, and Vox Lumiere is willing to work with the specific constraints of the engagement. Our needs are not extravagant and we request two healthy, balanced meals a day. If catering cannot be provided, Vox Lumiere will accept a $50 meal buyout per traveling member (15) per day to be advanced with our production manager.
Please find our requirements below. Meal times will be advanced by our production manager.
Please contact the Vox Lumiere hospitality representative to discuss all acceptable meal options, substitutions, and food allergies. All menus must be approved prior to arrival.
LUNCH - An assortment of sandwiches, deli platter (or appropriate substitute) and one hot soup offering - One or two salad offerings and one fruit plate for 15 people - Tea, coffee, soda, bottled water and juice (apple, orange, cranberry) for 15 including kettle, cups, spoons, low-fat milk and sugar DINNER - A good quality 3-course meal for 15 people. Please consult with Vox Lumiere hospitality representative before show-date for the number of vegetarian meals required. “Take- Out” or “Fast-Food” or sandwiches are not acceptable. DRESSING ROOMS / GREEN ROOM Please deliver to the group’s dressing rooms or green room. - Bottled water (crystal geyser or arrowhead brand preferred) room temperature - Juices (apple, orange, cranberry) chilled - Hot coffee and tea service (regular & herbal teas, i.e., lemon, ginger, mint, throat coat) - Soft drinks (coke, diet coke, ginger ale, sprite, Perrier or crystal geyser sparkling water) chilled - Assorted deli platter (with oven or pan roasted turkey, black forest ham, salami, roast beef, cheese – such as cheddar, provolone, jack, gouda - Assorted fresh fruit platter (red & green apples, oranges, strawberries, blueberries, blackberries, bananas, other fruit in season) - Salads (mixed greens, pasta salad) - Trail mix, power bars, cookies
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Hospitality & Catering, cont.
Dressing Rooms Vox Lumiere requires at least 2 private, lockable, climate-controlled dressing rooms (1 male and 1 female) to comfortably accommodate 13 performers.
The dressing room should be convenient to the stage and equipped with male and female non-public bathroom facilities in or near the dressing room. This dressing area should be secure and safe to store merchandise and personal possessions for the entire run of performances, or a lock-up area must be provided.
Dressing rooms should include: - Well-lit make-up area with tables, chairs, full length mirror and make-up mirrors - Access to both hot and cold running water - Iron and ironing board (one in each room) - Clothes rack for hanging costumes (in each room) - Clean bath and hand towels for each performer (13) - Two (2) boxes of tissues (in each room) - Electrical power outlets
• A production office with phone and high speed DSL must be provided for our production manager. • Times for dressing room catering will be advanced by the production manager
Comps Vox Lumiere requires twenty (20) comp tickets for each performance.
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Miscellaneous
Show / Venue Permits It is the presenters responsibility to ensure that all permits have been obtained and regulations have been adhered to for the legal functioning of the engagement, including any permitting related to the use of hazers or foggers.
Curtain Announcements All curtain speeches must be cleared with the production manager at least two hours prior to performance. This time will be used to ensure that proper lighting and sound cues are arranged.
Merchandise Presenter will provide a bright, responsible person to sell Vox Lumiere merchandise before during and after the performance. This individual must be available to meet with Vox Lumiere and set up two (2) hours prior to show time.
Fee Details & Settlement - Final payment must be made prior to the performance - If included in the contract, all expenses and deductions applicable to artist fees must be fully receipted and be presented as part of the settlement - Any checks must be made out to 11811, LLC (not Vox Lumiere) - If the event is a hard ticket engagement, a box office report MUST be provided to the production manager at settlement
Meet & Greets / Post Show Q&As Vox Lumiere welcomes the opportunity to provide Pre-Show Meet and Greets, social events, and lectures as well as Post-Show Meet & Greets, autograph’s and Q&As. All events should be advanced with Vox Lumiere production manager.
Security - Security must be provided for the personal property, instruments, equipment, costumes, performers and crew at all times. Stolen or damaged equipment is the responsibility of the presenter. - Particular attention must be provided to the dressing rooms, stage area, front-of-house mixing, lighting and projection areas. - Encroachment of the stage and performing areas by anyone is strictly forbidden and will result in the show being stopped or cancelled - The performers dressing rooms must be fully lockable or guarded at all times - If the performers dressing rooms are not adjacent to the stage, security must be provided to escort the thirteen (13) performers to and from the stage - Crash barriers and buffer zones must be provided between the stage and audience and around the front of house mixing position when requested by the production manager.
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Miscellaneous, cont.
Media and Presentation - Vox Lumiere’s official logo must be used in ALL advertising - For interviews, please contact Kevin Saunders Hayes at [email protected] - Vox Lumiere must receive 100% top billing on all advertising and promotion - Photography, audio and/or video recorded is strickly forbidden without written permission from Vox Lumiere. For information, please contact Kevin Saunders Hayes at [email protected]. - ANY sponsorship of the show or event must be pre-approved in writing by Vox Lumiere. Please contact Kevin Saunders Hayes at [email protected]. - Any press attending the show must be pre-approved by Vox Lumiere and meet with production manager at least one half hour prior to the performance. For more information, please contact Kevin Saunders Hayes at [email protected]
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Appendix A – Light Plot
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Appendix B – Lighting Equipment
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Appendix C – Stage Plot – Top View
**For example only – specific detailed venue drawing will be supplied for each venue**
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Appendix D – Stage Plot – Front View
**For example only – specific detailed venue drawing will be supplied for each venue**
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Appendix F – Audio Line Input
CHAN MIC/LINE SOURCE NOTES INSERT
1 Kick D112/421 Compressor 2 Snare 1 SM 57 Compressor 3 Snare 2 SM 57 Compressor 4 Hi Hat SM 81 Roll off 5 High Tom Beta 56/98 Gate 6 Low Tom Beta 56/98 Gate 7 Overhead SR SM 81 FLAT 8 Overhead SL SM 81 FLAT 9 Perc. Table SM 57 10 Bass DI Compressor 11 Electric Gtr SR SM 57 Compressor 12 Electric Gtr SL SM 57 Compressor 13 Spare 14 VOCAL Mic 1 Victoria RF Line In Compressor 15 VOCAL Mic 2 Christine RF Line In Compressor 16 VOCAL Mic 3 Anne RF Line In Compressor 17 VOCAL Mic 4 Suzi RF Line In Compressor 18 VOCAL Mic 5 Scott RF Line In Compressor 19 VOCAL Mic 6 Brandon RF Line In Compressor 20 VOCAL Mic 7 Bryan RF Line In Compressor 21 VOCAL Mic 8 Lawson RF Line In Compressor 22 VOCAL Mic 9 BCK UP RF Line In Compressor 23 Spare 24 Stem 1L INST Computer 25 Stem 1R INST Computer 26 Stem 2L INST Computer 27 Stem 2R INST Computer 28 Stem 3L VOC Computer 29 Stem 3R VOC Computer 30 GUIDE TRACK Computer TO STAGE ONLY 31 CLICK TRACK Computer TO STAGE ONLY 32 VOJ TLKBK SM 58 TO FOH/STAGE 33 FX 1L Reverb 34 FX 1R Reverb 35 FX 2L Delay 36 FX 2R Delay
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Appendix G – Hear Technologies Monitor Send List
Channel Instrument 1 Guitar 1 2 Guitar 2 3 Drum mix 4 Bass 5 Track Instrumental 6 Track & Live Vocals 7 GUIDE 8 CLICK
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