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Capital Projects' Status and Closing Report As of September 30Th, 2010 (FCS10073(A)) (City Wide)

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Capital Projects' Status and Closing Report As of September 30Th, 2010 (FCS10073(A)) (City Wide) CITY OF HAMILTON CORPORATE SERVICES DEPARTMENT Financial Planning & Policy Division TO: Mayor and Members WARD(S) AFFECTED: CITY WIDE General Issues Committee COMMITTEE DATE: February 14th, 2011 SUBJECT/REPORT NO: Capital Projects’ Status and Closing Report as of September 30th, 2010 (FCS10073(a)) (City Wide) SUBMITTED BY: PREPARED BY: Roberto Rossini, General Manager, John Dibattista 905-546-2424 x 4371 Finance & Corporate Services SIGNATURE: RECOMMENDATION: (a) That the September 30th, 2010, Capital Projects’ Status and Projects’ Closing Report and the attached Appendices A, B, C, D, and E to report FCS10073(a) for the tax levy and the rate supported capital projects be received for information; (b) That the General Manager of Finance & Corporate Services be directed to close the completed capital projects listed in Appendix B to report FCS10073(a) in accordance with the Capital Closing Policy and that the net transfers be applied as listed below and as detailed by project in Appendix B to report FCS10073(a): Summary of Transfers: Transfers to/(from) Reserves From the Unallocated Capital Levy -108020 (221,217) Vision: To be the best place in Canada to raise a child, promote innovation, engage citizens and provide diverse economic opportunities. Values: Honesty, Accountability, Innovation, Leadership, Respect, Excellence, Teamwork SUBJECT: Capital Projects’ Status and Closing Report as of September 30th, 2010 FCS10073(a) (City Wide) - Page 2 of 7 EXECUTIVE SUMMARY This report presents the capital projects’ status for both the tax and the rate supported capital budgets, as submitted by operating departments, and is based on forecasted and committed expenditures to September 30th, 2010. Appendix A to report FCS10073(a) summarizes the net transfers of the projects recommended for closure. The summary is presented below: Rates Supported Program & Tax Levy Supported Program As of September 30th, 2010 Approved Net Budget % Budget Revenues Expenditures Transfers Variance Spent Closing Summary $$$$$ a b c d=(c-b) e=(a-c) From Unallocated Reserves 108020 Unallocated Capital Levy 5,326,820 5,071,498 5,283,887 (212,389) 42,933 99.2% Completed Projects\Delayed Projects Delayed\Cancelled Projects 41,700,000 907,935 907,935 0 40,792,065 2.2% Completed Projects 133,727,259 117,393,576 117,393,576 0 16,333,683 87.8% Total 180,754,079 123,373,009 123,585,398 (212,389) 57,168,681 68.4% The budget variance represents projected funding no longer required either because the projects are cancelled or the funds needed to complete the projects were less than estimated. The budget variance has resulted in the following financial changes: Outstanding Debt Reduction -Development Charges - Rates $44,064,151 Program Outstanding Debt Reduction - Rates Program 10,617,963 Used as Part of the 2011 W.I.P. Funding - Rates Program 1,560,758 External Revenues Reduction 857,008 Other Revenues 68,801 $57,168,681 It should be noted that $54.7 million reduction in outstanding debt, even though there is no direct funding savings, allows the City to do an additional $54.7 million in rate supported capital projects in the future without an impact on the City’s debt repayment limit and water/sewer rates. Appendix B to report FCS10073(a) lists the individual Tax and Rate Supported projects to be closed. A total of 121 projects with a combined budget of $180.9 million are being recommended for closure. Vision: To be the best place in Canada to raise a child, promote innovation, engage citizens and provide diverse economic opportunities. Values: Honest, Accountability, Innovation, Leadership, Respect, Excellence, Teamwork SUBJECT: Capital Projects’ Status and Closing Report as of September 30th, 2010 FCS10073(a) (City Wide) - Page 3 of 7 Appendix C to report FCS10073(a) summarizes the Capital Budget Status by Department. As of September 30th, 2010, the life-to-date budget for active projects totals $2.2 billion (1,029 projects), of which $1.7 billion or 78.0% is spent or committed. The following table is a summary of Appendix C: Approved Commitments/ Available Complete/ Budget Revenues Expenditures Balance Committed $$ $$% Tax Supported Program Public Works-Tax Supported 1,031,673,765 897,773,054 891,099,644 140,574,121 85.9% Community Services 172,975,113 85,069,475 137,597,705 35,377,408 79.5% Public Health 1,590,770 1,507,444 651,410 939,360 40.9% Planning & Development 38,898,689 32,448,260 16,337,658 22,561,031 42.0% Economic Development 89,992,450 57,129,048 54,009,544 35,982,906 60.0% Hamilton Public Library 29,071,402 22,255,654 21,045,202 8,026,199 72.4% Emergency Services 68,222,445 44,594,864 60,634,798 7,587,647 21.7% City Manager's Office 445,000 296,667 162,130 282,870 36.4% Corporate Services 16,112,960 14,006,078 10,188,661 5,924,299 67.4% H.E.C.F.I. 3,520,000 3,220,137 2,793,082 726,918 79.3% Police 11,662,000 11,662,000 10,803,656 858,344 92.6% Total Tax Supported Variance 1,464,164,594 1,169,962,680 1,205,323,490 258,841,104 82.3% Rate Supported Program Public Works-Rate Supported 747,757,970 334,152,785 519,038,041 228,719,929 69.4% Total Variance 2,211,922,564 1,504,115,465 1,724,361,530 487,561,033 78.0% Appendix D to report FCS10073(a) reflects the tax-supported capital status of each project by program and by department and consists of projects totalling $1.5 billion (720 projects) of which $1.2 billion or 82.3% is spent or committed as of September 30th, 2010. Appendix E to report FCS10073 (a) reflects the rate-supported capital status of each project by program and by department and consists of projects totalling $747.8 million (309 projects) of which $519.0 million or 69.4% is spent or committed as of September 30th, 2010. The following Table shows the trends over the last four years in project completion percentage: Percentage of Completion - September 30th 2010 2009 2008 2007 Tax Supported Program 82.3% 74.4% 75.4% 76.6% Rate Supported Program 69.4% 38.8% 39.1% 40.9% All Projects 78.0% 58.9% 62.6% 64.3% The percentage of completion, as of September 30th, 2010 has increased for both the Tax supported projects and the Rate supported projects over the same period in 2009. Vision: To be the best place in Canada to raise a child, promote innovation, engage citizens and provide diverse economic opportunities. Values: Honest, Accountability, Innovation, Leadership, Respect, Excellence, Teamwork SUBJECT: Capital Projects’ Status and Closing Report as of September 30th, 2010 FCS10073(a) (City Wide) - Page 4 of 7 The increase in the Tax Supported program’s percentage of completion can be attributed to the Recreation Program’s increase in the percentage of completion from 13.3% in September 2009 to 76.2% in September 2010. This increase can be attributed to the Infrastructure Stimulus Fund projects (ISF) and the Recreation Infrastructure Canada projects (RInC). In September 2009, the budget for these projects totalled $50.1 million with spending of $0.7 million for a percentage of completion of 1.5%. As of September 2010 the spending for the ISF and RInC projects has increased to $35.1 million for a percentage of completion of 70.0%. The increase in spending for these projects, due to their size, has reflected favourably on the percentage of completion. The increase in the Rate supported program percentage of completion can be attributed to large multi-year purchase orders being issued for several large projects such as the WWTP - Plant Expansion ($41.4 million for Engineering Services related to the Expansion of the WWTP and to the development of SCADA Master Plan), the Upgrade of Critical Wastewater Facilities ($24.4 million for Windemere Basin Enhancements and for Dundas WWTP Dechlorination) and the Centennial Wastewater Trunk Sewer ($16.0 million for the construction of the Trunk Sewer). Purchase orders are included in the percentage of completion because they are a contractual obligation and a commitment against the available budget. Closure Report (Appendices A and B to report FCS10073(a)) All capital projects have been reviewed and it has been determined that the projects listed in the Closure Report (Appendix B to report FCS10073(a) are complete and all revenue and expenditure transactions, relating to these projects, have been processed. The Closure Report (Appendix B to report FCS10073(a) lists a funding source for each project in a deficit position and a funding transfer for each project in a surplus position. The total budget for projects recommended for closure is $180.754 million (121 projects) of which $123.373 million or 68.4% is expended. The revenues for the projects recommended for closure total $122.585 million leaving a net shortfall of approximately $212 thousand. This shortfall, if approved, will be funded from the Unallocated Capital Levy Reserve-108020. The low percentage of completion can be attributed to delayed\cancelled projects totalling $41.7 million. These projects are primarily Rate Supported Projects and are listed in Appendix B to report FCS10073(a). They have been restated to future years, because of the Council approved 3 year rule which is part of the Capital Closing Policy and states: “That any approved Capital project, whose construction stage has not begun after three years, be closed and be re-submitted to Council for approval.” Vision: To be the best place in Canada to raise a child, promote innovation, engage citizens and provide diverse economic opportunities.
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