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Southgate Town Hall Planning Brief Consultation Report October 2011

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Southgate Town Hall Planning Brief Consultation Report October 2011 Appendix A Southgate Town Hall Planning Brief Consultation Report October 2011 Contents Executive Summary 1. The Planning Brief consultation 2. People consulted and how we consulted them 3. Who responded to the consultation 4. What local residents said 5. What organisations and community groups said 6. Updating the planning brief Appendices A – Table of all comments received B – List of community groups, businesses and statutory groups contacted C – Notes from youth, community and council meetings D – Letters and consultation material Executive Summary The purpose of the planning brief is to provide the planning framework and detailed design guidance for the Southgate Town Hall site. The planning brief must be taken into account when considering options for the future development of the site. The planning brief contains information on what the site is like now, the surrounding environment and features, and the requirements for any redevelopment in terms of mix of uses, design, transport and landscaping. The purpose of the brief was to set out an approach to securing the refurbishment of the library and the redevelopment of the site and to consult residents and stakeholders. The consultation took place for 8 weeks from July 25 to September 16 2011. This report sets out: • Who we consulted on the brief • When we consulted them • How we consulted them • The profile of people who responded in terms of age, gender, ethnicity, religion, and location in the area. • The responses we received to the consultation and proposed changes to the brief as a result The key findings from the consultation are: - 113 responses were received on the consultation from individuals, community groups and stakeholders. Of these, 40% objected to the key principles (such as allowing residential use on the site or not allowing education use), and 60% supported the refurbishment of the library and retention of both of the buildings and/or had specific comments on certain detailed parts of the brief which we have addressed through amendments (such as reducing the permitted height of buildings or more information needed on the heritage value of the site). - Key issues raised in the objections were: school places, too much housing being built in the area, and that the town hall should be a community use building rather than being converted for housing. This report sets out the Council’s response to the key issues raised and provides an approach to deal with these. - Other common issues raised were parking and traffic, unclear over the mix of uses and how they would be laid out on the site, need more focus on the heritage and history of the building, concern that building heights and density are too high. - 14 responses were from community groups and stakeholders. The main issues raised were: • ensuring the heritage and civic importance of the site was recognised and maintained • that biodiversity and environmental issues were clearly defined • concerns raised over traffic congestion and parking. • other groups raised concerns over the build standards of the Housing and also the type of housing planned 1. The table in Appendix A sets out all the comments received, we have provided a response and suggested how the brief will change as a result of the comments. This report will be made available for residents, community groups and organisations to view. 2. 1. The Planning Brief consultation The Southgate Town Hall planning brief is required to ensure that the future development of the site accommodates appropriate uses, and the design of any new development is consistent with the planning policy framework and design guidance. The key objectives for the site are as follows: • To deliver improved library services, and an associated community facility, on the site; • To meet housing need and a accommodate a potential health facility; • Facilitate the re-use of the site, maximising its relationship with the surrounding area, whilst recognising its local civic and heritage importance and value within the community; In addition the brief will ensure that the social, environmental and economic benefits are maximised from any redevelopment. Once adopted, the planning brief will be a Supplementary Planning Document (SPD) in the Local Development Framework and a significant material consideration in making decisions on planning applications. Public consultation on the draft planning brief took place for 8 weeks from 25 th July to 16 th September 2011. This report explains how we carried out this consultation including the different groups and organisations consulted and the methods used, as well as the responses we received from local residents and organisations and our response to these. Finally it sets out how the brief will be changed as a result. If the changes are agreed, the final planning brief will be adopted by the Council . How the consultation complied with Planning Regulations As the Brief is a Supplementary Planning Document, the Consultation Report has been prepared in accordance with Regulation 17(2) of the Town and Country Planning Local Development (England) Regulations 2004 and identifies: - The names of the organisations/groups who we consulted in connection with the preparation of the Planning Brief SPD (Chapter 2 and Appendix B); - How those people were consulted (Chapter 2); - A summary of the main issues raised in the consultations (Chapters 4 and 5); and - How those issues have been addressed in the Planning Brief SPD (Chapter 6). The consultation process reflects the Council’s and consultation approach set out in the Statement of Community Involvement (2006). 3. 2. People consulted and how we consulted them To get residents’ views on the brief, different consultation methods and events were arranged throughout the 8 week consultation period such as mail-outs to residents and businesses, newspaper articles, attendance at community forums and a youth forum for 13-16 year olds. We also attended public events and held an open day at Palmers Green Library. The table sets out the consultation methods and activities and the different people consulted: Date Consultation activity and method Groups targeted Approximate number of people attending/ involved 25 th July-16 th Article about the planning brief and all Residents, stakeholders, Any resident, September planning brief documents place on the businesses, community business or 2011 Enfield Council Website groups website user 25 th July Posted consultation letter to community Race equalities groups 18 groups 2011 groups representing different racial groups or organisations 25 th July Posted consultation letter to community Disability equalities 9 groups 2011 groups representing different disability groups groups or organisations 25 th July Posted consultation letter to community Age equalities groups 6 groups 2011 groups representing different age related groups or organisations 25 th July Posted consultation letter to community Faith equalities groups 10 groups 2011 groups representing different Faith groups or organisations 25 th July Posted consultation letter to community Gender equalities 7 groups 2011 groups representing Gender related groups groups or organisations 25 th July Posted a consultation letter to the Enfield Sexual Orientation 1 group 2011 LGBT Network Equalities Groups 25 th July Emailed or Posted consultation letters and Statutory Stakeholders 50 planning brief details to Statutory and Consultees consultation Bodies 25 th July Emailed adult library members to inform Library users, local 7000 members them of the consultation plans and residents documents 25 th July Enfield Residents Panel members: sent the Residents panel 200 consultation letter to members of the panel members, Residents, in the N13 postcode stakeholders, businesses, community groups 25-27 th July Posters and Leaflets delivered to local Community 50 Businesses and community groups, Library organisations, library and Park in Green Lanes and Alderman Hill users 27 th July Posted consultation letters to local Businesses in the 197 2011 businesses in Green Lanes and Alderman surrounding area Hill Area. (Businesses listed in Appendix B) 27 th July Article in Enfield Independent and Enfield Residents, stakeholders, Circulated to Advertiser Newspapers businesses, community all residents of groups the borough 28 th July South West Partnership: emailed the Council officers and 53 consultation letter to the members of the partners group 1st August Article in Our Enfield Magazine Residents and Circulated to community groups all residents of the borough 2nd August Posted consultation letters to local Local residents 2713 residential properties in the N13 Area within addresses a defined boundary of Southgate Town Hall 3rd August Consultation letter, planning brief and Local residents 13 consultation forms sent to local residential associations 3rd August Consultation letter sent to local schools: St Schools and young 6 schools Anne’s, Broomfield, Palmers Green High, people Tottenhall Infants, Bowes Primary and Hazelwood Schools 5th August Attended on your doorstep at Broomfield Local residents 30 Park 2.30-5pm 6th August Attended on your doorstop at Broomfield Local residents 13 Park 10.30am-1pm 8th August Parent2parent and ourvoiceenfield.org.uk Age and disability 2 sent consultation details groups 8th August Other council departments and colleagues Council officers and Approx 100 sent notification of the consultation plan council partners 20 th August Open Day at Palmers Green Library Residents, community 120 attended groups
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