YCCD Board Room 2201 Blue Gum Avenue AGENDA Modesto, California YOSEMITE COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES FIVE HUNDRED AND FIFTY-SEVENTH REGULAR MEETING July 13, 2011
The Agenda and supporting public documents are available for viewing in the Chancellor’s Office, Yosemite Community College District Board Room, 2201 Blue Gum Avenue, Modesto, California. The agenda is also available online at http://yccd.yosemite.edu/Trustees or by calling (209)575-6519.
3:30 P.M. Open Session - Call meeting to order - YCCD Board Room, adjourn to Closed Session in YCCD Conference Room B
CLOSED SESSION AGENDA:
Discussion: 1. Pursuant to G. C. Section 54957 Discipline/Dismissal/Release/Appointment/CabinetContracts/Appointment of Public Employee 2. Pursuant to G. C. Section 54957.6 - Conference with Labor Negotiators District Representative: D. Wirth, G. Rose Employee Organizations: CSEA, YFA 3. Pursuant to G. C. Section 54956.9(a) – Litigation Case: Shrock vs. Yosemite Community College District, et al, No. 630399
5:30 P.M. Reconvene to Open Session - YCCD Board Room
Pledge of Allegiance to the Flag
Report out from Closed Session (if any)
Approval of Minutes
RECOMMENDATION: That the Board of Trustees approve the minutes of the Special Meeting on May 25, 2011 and the Regular Meeting on June 8, 2011.
Comments from the Public
Persons who want to comment on topics not included on the agenda can do so as part of this section of the agenda.
Persons who want to comment on agendized topics may do so after being recognized by the Chair of the Board and before Board discussion on the action item.
Prior to comment at the Board Meeting, all speakers should complete a Speaker Request form in advance and give it to the Board stenographer. Individuals will be allowed a maximum of five (5) minutes per topic. Other guidelines may apply. See Board Policies #7345 and #7346.
Board Agenda July 13, 2011 2
I. REPORTS AND INFORMATION ITEMS
A. Constituency Reports 1. Student Activity Reports 2. Academic Senate Activity Reports 3. Leadership Team Advisory Council (LTAC) 4. Yosemite Faculty Association (YFA) 5. California Schools Employee Association (CSEA) 6. Faculty Representative to the Board
B. Activities and Announcements
Columbia College – President Dennis Gervin
1. Summer Camps - Mad About Science and Mad About Math
Columbia College will be the site for two Tuolumne County summer camps. The first, geared toward third to eighth grade students is “Mad About Science” which will run from August 1-5. The second, “Mad About Math” geared toward fifth to eighth grade students, will run from August 8-12. Columbia College instructors will work in partnership with Tuolumne County elementary teachers to conduct the educational learning at the camps: Dr. Jeff Tolhurst, Columbia College Instructor of Geographic Information Systems and Earth Science for the science camp; and, Anne Cavagnaro, Columbia College Instructor of Mathematics for the math camp. Both camps are sponsored by Front Porch, Inc., and are a collaboration between Columbia College and the Tuolumne County Office of Education.
2. Summer On-Ramp
The Summer On-Ramp to Columbia College is a 12-day transition program that runs June 6-23 and is available for new and returning students. This program is intended to provide basic computer skills, increase student study skills, introduce students to the use of the library and academic research, and provide an orientation to college and academic planning. The students who enroll in this track find themselves better prepared to be successful college students in the fall.
3. RISE Institute
Rural Improvements in Science Education (RISE) is a partnership between Escalon Unified School District, Ripon Unified School District, Linden Unified School District, California State University at Stanislaus, Columbia College, and San Joaquin County Office of Education-Office of Science and Special Projects focused on improving science instruction in grades 3-5 through high quality professional development for teachers. RISE was awarded through a California Math and Science Partnership Grant and funded by No Child Left Behind (NCLB) Title II, Part B. RISE targets 30 teachers who represent 12 schools in three districts in Northern California. The nearly 2,000 students benefiting from this effort will receive improved standards based science instruction from teachers who teach life, earth, and physical science.
Board Agenda July 13, 2011 3
I. REPORTS AND INFORMATION ITEMS
B. Activities and Announcements
Columbia College, Continued – President Dennis Gervin
4. Culinary Summer Buffets
The Hospitality Management Summer Program will be providing weekly buffets each Thursday from 11:30 a.m. to 1:00 p.m., June 16 through August 11. The buffets are designed and produced by the students of the summer program as part of the curriculum. Reservations are not required but can be made by calling 588-5135.
Modesto Junior College – Acting President Karen Walters Dunlap
1. Dean’s List
Modesto Junior College has named 871 students meeting the criteria to be on the Dean’s List for Spring 2011. In order to be eligible, students must have a grade point average of 3.5 or higher with no grade lower than a C and must have completed at least 12 degree applicable units during the semester.
2. MJC Outreach Booth at Stanislaus County Fair
MJC will have an information and outreach booth at the Stanislaus County Fair again this year. The fair is scheduled to run July 15 – 24, and several college divisions are providing employee volunteers to work in the booth. The booth, located in the commercial exhibits building, will offer a variety of information on MJC’s educational programs and services, and provide fair-goers an opportunity to ask questions about the college.
3. Fundraiser Concert Featuring Lincoln Brewster
Modesto Junior College Baseball will hold a fundraising concert featuring Lincoln Brewster on Friday, July 22, at 7 p.m. in the MJC Auditorium on East Campus. Brewster is a popular Christian guitarist, singer, and songwriter who has released six albums and has been nominated for a Dove Award. Tickets are $25 and available online at http://mjc.tix.com. Limited premium seating tickets with a reception are $50, and are available by contacting Chris Rodriguez, MJC Head Baseball Coach, (209) 575-6274. Proceeds will support the MJC Baseball program.
4. Planning and Budget Workshop
The MJC Planning and Budget Committee will hold a workshop on August 17-18. Phil Smith, who is completing a two-term as the Los Rios Community College District Senate President, will speak on August 17, sharing the proactive approach to budget cuts used by the LRCC District. The Planning and Budget Committee has invited the deans and other campus leadership to join them for this presentation.
Board Agenda July 13, 2011 4
I. REPORTS AND INFORMATION ITEMS
B. Activities and Announcements
Modesto Junior College, Continued – Acting President Karen Walters Dunlap
5. Classified Staff Appreciation Breakfast – August 18
MJC will celebrate the valuable contributions and recognize the outstanding service of the college and District’s classified employees during the annual Classified Staff Appreciation Breakfast on Thursday, August 18, at 7:30 a.m. on the Ag Patio located on East Campus. MJC administrators will cook made-to-order omelets for the staff. Highlighting the program will be the presentation of the Distinguished Classified Staff Awards
6. Vocational Nursing Pinning Ceremony
The MJC Vocational Nursing Program will hold a Vocational Nursing Pinning Ceremony on Thursday, August 18, at 6:00 p.m. in the Auditorium of the Performing and Media Arts Center on East Campus. Approximately 29 program graduates will receive a Certificate of Achievement.
Yosemite Community College District – Chancellor Joan Smith
1. Honors Convocation Award Recipient – Shelley Akiona
Each year, Drexel University’s College of Professional Studies recognizes outstanding students through Honors Convocation. The Goodwin College School of Education, presented awards to deserving students and faculty who met specific criteria. In May, a formal ceremony was held in Philadelphia highlighting the academic efforts of exceptional individuals. Shelley Akiona was the recipient of the Program Award for Academic Research or Innovative Practice for demonstrating excellence in applied creative and innovative practices in their field. Shelley Akiona was the sole recipient from both east and west coast Human Resources Development graduate program.
2. Redistricting Update
The process of analyzing census data as it relates to YCCD boundaries is underway. An attempt was made to extract the data and create maps in-house, but due to the increased complexities of the data extraction tools, as well as staff and time constraints, the data produced was not precise enough for the Redistricting process. Therefore, the District has contracted with the Community College League of California and Redistricting Partners to create an exact database with corresponding maps to initiate the project. If data is available prior to this Board meeting, then it will be presented, identifying the current population and ethnicity data for each trustee area, identifying the target population for each area, and the range that each area must fall within in order to equalize trustee area populations. A committee comprised of Nick Stavrianoudakis, District Public Affairs Director; Shawna Dean, District Research and Planning Director; and Tom Hallinan, YCCD Trustee (Area 5) was established to examine data and recommend options for the Board to consider prior to developing redistricting scenarios.
Board Agenda July 13, 2011 5
I. REPORTS AND INFORMATION ITEMS
C. Presentations/Updates
1. Chancellor’s Update
2. Accreditation Update
3. Bond Update
Citizens’ Bond Oversight Committee – The CBOC were provided a tour of MJC Bond Projects on June 15. In addition, CBOC met on July 6 at Columbia College for a tour of Bond Measure E Projects and the general meeting. The next regularly scheduled meeting of the YCCD Citizens’ Bond Oversight Committee (CBOC) will be held on Wednesday, October 5, 2011. Open Session will begin at 6:00 p.m., in the YCCD Board Room, Yosemite Community College District, 2201 Blue Gum Avenue, Modesto, California.
Kitchell representative Mr. Mark Newton will provide the Board with an update on the progress of current Bond projects.
Modesto Junior College: Allied Health: Final construction work is being done. The contractor’s completion date has been extended to August, with an expectation that a partial move in will happen prior to the start of Fall Term. Infrastructure/ MJC West Roads Project- Phase II: The project is in construction, being done in phases. Softball/Restroom Concession Stand: The project is working on project close-out. Agricultural Multipurpose Pavilion: The schedule has been negotiated to complete in August. Work on additional scope items will continue into the fall. Science Community Center & GVM: Steel erection is nearing completion. Student Services: Work on both the interior and exterior continue. Founders Hall: Construction activities to be complete prior to the start of the fall term. Classrooms will be ready for use for the fall term. Faculty is scheduled to move from Pirates Village into their new offices in September. High Tech Center: Is working on preparing the Department of State Architect submittal.
Columbia College: Science and Natural Resources: To be ready for use in the fall.
Current Modesto Junior College Projects START PROJECT STATUS CONSTRUCTION Agriculture Beef and Sheep Unit Closeout August 2009 Agriculture Multipurpose Construction August 2009 Pavilion Allied Health Construction August 2009 Infrastructure Increment I Complete January 2010 Infrastructure Increment II Construction February 2011 Science Community Center & Construction July 2010 GVM Student Services Construction April 2010 Softball/Restroom Concession Construction January 2011 Stand
Denotes Attachment
Board Agenda July 13, 2011 6
I. REPORTS AND INFORMATION ITEMS
C. Presentations/Updates
3. Bond Update, Continued
Current Modesto Junior College Projects START PROJECT STATUS CONSTRUCTION Founders Hall Construction September 2010 Campus Way Parking Lot Construction May 2011 Art Building Construction May 2011 Library Learning Resource Construction Documents February 2012 High Tech Center Construction Documents May 2012
Current Columbia College Projects Science and Natural Resources Construction July 2009 Facilities Master Plan Planning Tbd
Current Central Services Projects Primary Data Center Construction Documents December 2011 Secondary Data Center Construction Documents December 2011
Current Educational Outreach Facilities Calaveras Programming Tbd Oakdale Property Search Tbd Turlock Property Search Tbd Patterson Property Acquisition Tbd
4. Fiscal Services Update
According to Board Policy 3330, transactions of $10,000 or more shall be reviewed by the Board every 60 days and are listed in the purchase orders on the Board’s Consent Agenda. The transactions below are provided as further information for May 24, 2011, to June 23, 2011:
Service Agreements – Non-Construction Vendor Cost Location Purpose County of Tuolumne $140,000 CC Agreement for Fire Captain Memorandum of Understanding Center for Human Services $10,000 MJC for Counseling Services Sierra Vista Child and Family Memorandum of Understanding $10,000 MJC Services for Counseling Services
Denotes Attachment
Board Agenda July 13, 2011 7
Action items listed in Sections II.A, II.B, II.C and II.D are part of the Board’s consent agenda. Trustees may pull specific items off the consent agenda for separate discussion and action. Items not pulled for separate discussion/action will be acted upon as one action by the Board.
II. ACTION ITEMS
A. Consent Agenda, Fiscal Services
1. Purchase Orders
A recommendation is made that the Board of Trustees receive the purchase orders issued from May 1, 2011, through May 31, 2011.
2. Acceptance of Gifts
A recommendation is made that the Board accept with appreciation the following gift(s):
Donor Gift College Program Proxima Desktop Science, Mathematics and Richard Anderson MJC Projector 5900 Engineering Division Garton Tractor $100 MJC FFA Field Day Ag Mechanics
Spence Cooper $1,000 MJC Young Farmers Ag Mechanics
Mid Cal Tractor $200 MJC FFA Field Day Ag Mechanics
Diamond Foods, Inc. $1,500 MJC Animal Science Gold Tournament Ag and Environmental Sciences John and Carol Nicewonger $200 MJC Young Farmers Science Club Robert Gioletti and Sons Young Farmers Ag Mechanics $100 MJC Dairy, Inc. Quarter Scale Tractor Club Flory Industries $250 MJC FFA Field Day Ag Mechanics
JackRabbit $100 MJC FFA Field Day Ag Mechanics Ripon Manufacturing $200 MJC FFA Field Day Ag Mechanics Company, Inc. D and M Ag $100 MJC FFA Field Day Ag Mechanics Ag and Environmental Sciences David and Susan Aced $100 MJC Young Farmers Club Ag and Environmental Sciences Terri Arington $50 MJC Young Farmers Natural Resources Club Ag and Environmental Sciences Delbert Petersen $250 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Peter and Amy Adam $270 MJC Young Farmers Animal Science Golf Tournament
Denotes Attachment Board Agenda July 13, 2011 8
II. ACTION ITEMS
A. Consent Agenda, Fiscal Services
2. Acceptance of Gifts, Continued
Donor Gift College Program Ag and Environmental Sciences Gilbert and Katherine Albiani $250 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Richard and Sylvia Nimphius $125 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Allan and Norma Freitas $100 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Mark and Patty Anglin $150 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Isaac Robles $125 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Henry and Carol Homen $200 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Ruth Parks and $125 MJC Young Farmers Animal Science Phillip Craig Schiber Gold Tournament Ag and Environmental Sciences Big Jim’s Cattle Service $100 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Phil and Gail Brumley $250 MJC Young Farmers Animal Science Golf Tournament Harvey Rhodes Records CC Music Department Ag and Environmental Sciences Fisher Nut Company $150 MJC Young Farmers Animal Science Golf Tournament Ag and Environmental Sciences Yosemite Farm Credit $125 and $50 MJC Young Farmers Animal Science Program Golf Tournament Ag and Environmental Sciences Colusa County Farm Supply, $150 MJC Young Farmers Animal Science Inc. Program Golf Tournament Technical Education Department DeMartini, Inc. $3,000 MJC Autobody Program
Board Agenda July 13, 2011 9
II. ACTION ITEMS
A. Consent Agenda, Fiscal Services
3. Grant Project Applications/Amendments
A recommendation is made that the Board of Trustees authorize the Yosemite Community College District to submit the following grant project applications/amendments and to enter into a contract with the appropriate agencies when the projects are selected for funding:
Agency Proposer Agency College Share Share REDUCE: Basic Budget from $313,681 Stanislaus County Office of to $261,401; Non-Federal Share Budget MJC -0- Education (SCOE) from $78,420 to $65,350; Administration Budget from $50,624 to $35,943
4. Notice of Completion of Contract
The following project contract has been completed and inspected. A recommendation is made that the Board accept the work performed as having been completed in accordance with the plans and specifications and authorize final payment of 10% of the contract amount.
Bid # Project Name College Contractor Amount Student Center Attic Building 09-1615 MJC BC Construction, Inc. $1,206,668.10 HVAC Replacement MJC West Campus New 10-1631 MJC DPR Construction, Inc. $3,785,131.42 Mechanical Plant
Denotes Attachment Board Agenda July 13, 2011 10
II. ACTION ITEMS
B. Consent Agenda, Personnel
1. Personnel Transaction Items
A recommendation is made that the Board of Trustees approve the following list of Personnel Transaction Items and commend retirees for their years of service:
PERSONNEL TRANSACTION LIST Name Position Department Coll Effective Retirement – in Lieu of Layoff and Placement on 39-month Reemployment List: Robert Glatt, Professor of Family & Consumer MJC 6/30/11 14 years of service Culinary Arts Science Carol Lancaster Mingus, Professor of Radio, Arts, Humanities & MJC 6/30/11 18 years of service TV & Film Communications Laura Paull, Professor of Arts, Humanities & MJC 6/30/11 13 years of service Journalism Communications
Interim Appointment – Educational Administrator: Larry A. Calderon Interim President Office of the MJC 8/1/11 President - 1/31/12 Tom Kimberling Interim Vice Student Learning CC 7/25/11 President of Student - 12/30/11 Learning
Administrative Appointment: Michelle Kinner CLASS Pilot Project CDTC, Classroom CS 7/1/11 Coordinator Assessment & Scoring System (CLASS) Anneka Rogers Director, TRIO TRIO CC 7/14/11 Project
Probationary Appointment - Classified: Megan L. Rogers Campus Security Campus Safety CS 7/18/11 Dispatcher (40%)
Temporary Appointment - Academic: Elizabeth Bailey Instructor of Nursing Hospital Consortium MJC 2011-2012 Academic Year Laura DeFreitas Instructor of Nursing Hospital Consortium MJC 2011-2012 Academic Year Board Agenda July 13, 2011 11
II. ACTION ITEMS
B. Consent Agenda, Personnel
1. Personnel Transaction Items, Continued
Name Position Department Coll Effective Danise Rapetti Instructor of Nursing Hospital MJC 2011-2012 Consortium Academic Year Catherine Rasmussen Instructor of Nursing Hospital MJC 2011-2012 Consortium Academic Year
Extension of Assignment/Revised Effective Date of Layoff: Lisa Schut Program Specialist Family & Consumer MJC 7/1/11 (50%) – TANF Sciences/Child - 8/31/11 Development Center Cynthia Brown Administrative Family & Consumer MJC 7/1/11 Assistant (50%) Sciences/Child - 8/18/11 Development Center
Increase in Assignment - Classified: William Lotko Instructional Support Information CS 7/1/11 Technician, permanent Technology increase from 10 to 12 months Maureen Warren Administrative Allied Health MJC 7/1/11 Assistant, temporary - 6/30/12 increase from 62.5% to 75% and from 10 to 12 months Karen Yacovetti Instructional Support Health & Human CC 7/1/11 Specialist, temporary Performance - 6/30/12 increase from 36 to 40 hours per week
Lay Off and Placement on 39-month Reemployment List - Faculty: Belen Robinson Learning Disability DSPS MJC 6/30/11 Specialist
Rescind Notice of Layoff and Placement on 39-month Reemployment List: Cathy Brown Administrative Student Learning CC 6/30/11 Assistant Arlene Sprague Program Technician TRIO/SSS CC 6/30/11
Board Agenda July 13, 2011 12
II. ACTION ITEMS
B. Consent Agenda, Personnel
1. Personnel Transaction Items, Continued
Name Position Department Coll Effective Resignation: Dina Humble Dean Business, MJC 6/30/11 Behavioral & Social Sciences
Termination: Classified Employee Campus Security Campus Safety CS 7/4/11 Officer
2. Short-Term Appointee List
A recommendation is made that the Board of Trustees approve the following list of short- term appointees, in accordance with state law (AB500-Goldberg).
End Name Classification Department Coll Start Date Date Seasonal – hired to cover high peak periods associated with the academic calendar such as registration, bookstore rush. Peggy Egami Administrative Student Financial MJC 7/1/11 11/9/11 Assistant Services Michelle Robles Administrative Student Financial MJC 7/1/11 11/9/11 Ocegueda Assistant Services Gina Telford Administrative Student Financial MJC 7/1/11 11/9/11 Assistant Services Debra Bertalotto Admissions & Admissions & MJC 7/1/11 11/9/11 Records Assistant Records Valente Partida Admissions & Admissions & MJC 7/1/11 11/9/11 Records Assistant Records Jessica Brockman Admissions & Admissions & MJC 7/1/11 11/9/11 Records Technician Records Sonja Palmer Admissions & Admissions & MJC 7/1/11 11/9/11 Records Technician Records Desiree Cervantes Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Jeannie Crawford Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Amanda Finley Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Toni Galvez Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Oralia Gonzalez Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Melissa Grable Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Alejandra Gutierrez Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Kash Hamilton Bookstore Assistant Bookstore CS 7/1/11 11/9/11 James Hershey Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Lisa Jackson Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Veronica Jimenez Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Board Agenda July 13, 2011 13
II. ACTION ITEMS
B. Consent Agenda, Personnel
2. Short-Term Appointee List, Continued
End Name Classification Department Coll Start Date Date Sharokina Khaziran Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Kelley Lemmo Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Adrian Lopez Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Patricia Magana Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Mickalyn Metcalf Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Evangelina Moreno Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Celina Palafox Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Stacey Perry Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Michelle Rando Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Janice Rickard Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Jennifer Rocha Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Patricia Sanchez Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Sharyle Spears Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Janice Stewart Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Chhun Sun Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Gabriela Vega Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Mitchell Wallace Bookstore Assistant Bookstore CS 7/1/11 11/9/11 Kathleen Bello Farmhand I Ag & Environmental MJC 7/1/11 8/26/11 Sciences Jon R. Neugebauer Farmhand I Ag & Environmental MJC 7/1/11 8/26/11 Sciences John Traini Farmhand I Ag & Environmental MJC 7/1/11 8/26/11 Sciences
Intermittent – creates pool of eligible employees available on an “on-call” basis. Typically used for critical areas such as security or to cover for mandated positions such as child care. Diane Day Accompanist Arts & Sciences CC 7/1/11 6/30/12 D. Gail Johnson Accompanist Arts & Sciences CC 7/1/11 6/30/12 Megan Aguilar Art Model Arts & Sciences CC 8/29/11 12/17/11 Kevin Dambrosio Art Model Arts, Humanities & MJC 8/11/11 6/30/12 Communications Karen Pedersen Art Model Arts & Sciences CC 8/29/11 12/17/11 Jennifer Pierazzi Art Model Arts & Sciences CC 8/29/11 12/17/11 Bryan Giles Campus Security Security CC 7/1/11 11/9/11 Officer Larry Martin Campus Security Security CC 7/1/11 11/9/11 Officer John Perez Campus Security Security CC 7/1/11 11/9/11 Officer Michael S. Robert Campus Security Security CC 7/1/11 11/9/11 Officer Tom Smith Campus Security Security CS 7/1/11 11/9/11 Officer Board Agenda July 13, 2011 14
II. ACTION ITEMS
B. Consent Agenda, Personnel
2. Short-Term Appointee List, Continued
End Name Classification Department Coll Start Date Date Bryce Stevenson Campus Security Security CS 7/1/11 11/9/11 Officer Michael A. Turner Campus Security Security CC 7/1/11 11/9/11 Officer William Walton Campus Security Security CC 7/1/11 11/9/11 Officer Linda Andrews Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Krissy Baker Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Lauren Caldwell Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Yanet Casillas Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Jessica Holden Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Allyson Rasor Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Melissa Tailes-Bruchs Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Noel Langley Curriculum Process Instruction Office MJC 7/1/11 11/9/11 Marcelino Specialist Alice Nguyen Front End Web Library MJC 7/14/11 11/9/11 Developer Annastasia Butman Health Services Nurse Health Services MJC 7/1/11 11/9/11 Lucia Lopez Health Services Nurse Health Services MJC 7/1/11 11/9/11 Lidia Gaines Health Services Health Services MJC 7/1/11 11/9/11 Senior Nurse Matt Bouchard Instructional Support Fire CC 8/30/11 11/9/11 Assistant Robert Matt Instructional Support Fire CC 8/30/11 11/9/11 O’Donnell Assistant Kurt Rhoades Instructional Support Fire CC 8/30/11 11/9/11 Assistant Dan Timko Instructional Support Fire CC 8/29/11 11/9/11 Assistant Board Agenda July 13, 2011 15
II. ACTION ITEMS
B. Consent Agenda, Personnel
2. Short-Term Appointee List, Continued
End Name Classification Department Coll Start Date Date James Toy Instructional Support Fire CC 8/30/11 11/9/11 Assistant William Wittmer Instructional Support Fire CC 8/30/11 11/9/11 Assistant Melinda Miller Transportation Transportation CS 8/29/11 11/9/11 Services Operator
Specially Funded or Temporary – appointments made in response to specially-funded project and/or unexpected workload demand created by special projects or vacancies. Denice Ford Administrative Workforce Training MJC 7/1/11 11/9/11 Assistant Center Dorinda Pendergrass Administrative Counseling MJC 7/1/11 11/9/11 Assistant Larisa Ubryanova Administrative College MJC 7/1/11 11/9/11 Assistant Administrative Services Vivian Fernandez Admissions & Admissions & MJC 7/1/11 11/9/11 Records Technician Records Andrew Graham Bookstore Assistant Auxiliary Services CC 7/1/11 11/9/11 Kristina Baker Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Melissa Tailes-Bruchs Child Development Family Services CC 7/1/11 11/9/11 Center Associate Teacher Renee Velasquez Grant Support Technical Ed MJC 7/1/11 11/9/11 Specialist Mario Flores Grounds Maintenance Facilities CS 7/1/11 11/9/11 Technician Operations Zachary Hannah Grounds Maintenance Facilities CS 7/1/11 11/9/11 Technician Operations Curt Williams Grounds Maintenance Facilities CS 7/1/11 11/9/11 Technician Operations Vanessa Gray Human Resources Human Resources CS 7/1/11 8/30/11 Technician Cody Ann Baker Instructional Support DSPS CC 7/1/11 11/9/11 Assistant Kim Zubek Program Technician Student Services CC 7/1/11 8/31/11 Randi Nedom Sign Language DSPS CC 8/29/11 6/30/12 Interpreter
Substitute – temporary replacement for an employee on approved leave of absence. Jennifer Puckett Custodian Facilities CS 7/1/11 11/9/11 Operations Board Agenda July 13, 2011 16
II. ACTION ITEMS
C. Consent Agenda, Student Travel
1. MJC Livestock Judging Team 2011-2012 Out-of-State Trips
The MJC Livestock Judging Team has been invited to compete in the following out-of- state Livestock Judging Competitions to be held during 2011-2012 Livestock Judging Season:
Contest Location Dates Approximate Cost National Barrow Show Austin MN 9/9/-13/11 $ 4,000.00 Flint Hills Classic El Dorado KS 9/21-25/11 $ 5,500.00 Mid American Classic Wichita KS 9/21-25/11 Combined with above trip American Royal Kansas City MO 10/25-30/11 $ 3,800.00 North American Louisville KY 11/13-18/11 $ 4,800.00 Exposure Contest Stillwater OK 12/15-17/11 $ 4,000.00 Arizona National Phoenix AZ 12/28/11-1/1/12 $ 2,500.00 National Western Denver CO 1/12-14/12 $ 3,500.00 Houston Stock Show Houston TX 3/10-15/12 $ 4,000.00 $32,100.00
Coach Amanda Schnoor is planning the trips. A select number of members will attend. The cost of the trips will be paid through Departmental Travel, Agriculture Departmental Fundraising Donations, and/or Animal Science Club funds.
RECOMMENDATION: That the Board of Trustees approves the above Livestock Judging Team Out-of-State trips for 2011-2012 for Modesto Junior College.
D. Consent Agenda, Columbia College Proposed Curriculum Changes
1. Columbia College Proposed Curriculum Changes – 2012-2013
Columbia College Proposed Curriculum Changes for the 2012-2013 Academic Year were previously provided to the Board of Trustees.
RECOMMENDATION: That the Board of Trustees approves curriculum additions, deletions, and modifications as indicated in the attached report for Columbia College pertaining to the year 2012- 2013.
Denotes Attachment Board Agenda July 13, 2011 17
III. BOARD COMMENTS
Comments from the Board of Trustees
This time is for Trustees to report on conferences, meetings, and other activities related to District business. No action will be taken.
IV. ANNOUNCEMENTS
A. The Board of Trustees will adjourn to a Board Study Session on July 20, 2011, at 3:30- 5:30 p.m., Yosemite Community College District, District Board Room, 2201 Blue Gum Avenue, Modesto, California.
B. The next regular meeting of the Board of Trustees will be held on Wednesday, August 10, 2011. Closed Session will begin at 3:30 p.m. and Open Session at 5:30 p.m. at Yosemite Community College District, District Board Room, 2201 Blue Gum Avenue, Modesto, California. ATTACHMENT
Approval of Minutes
May 25, 2011 – Special Board Meeting Minutes
MINUTES YOSEMITE COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES FIRST ADJOURNED MEETING FROM THE 555th REGULAR MEETING May 25, 2011 SPECIAL BOARD MEETING YCCD District Board Room 2201 Blue Gum Avenue Modesto, CA 95352 2:00 p.m. 4:00 p.m.
The Board Study Session was called to order by Chair Flores at 2:00 p.m.
Chair Flores acknowledged a request from the Yosemite Faculty Association to address the Board before Closed Session. The Board agreed to hear the comments and Chair Flores directed that comments be kept to 20 minutes.
16,443 Comments From the Public Yosemite Faculty Association President Jillian Daly commented she was representing YFA and would be the only speaker. Ms. Daly addressed the ruling of Administrative Law Judge Jonathan Lew, and YFA’s interpretation of it. She read the prepared comments with a copy being provided to the Board. In YFA’s report Ms. Daly referenced the decision of Judge Lew regarding instructors Alan Layne, Jeremy Wilson, Laura Paull, Jon Kropp, Haleh Niazmand. (Report #2367), commenting there are several areas of error that need further clarification. Ms. Daly reported the seniority list was made public at the hearings and did not have minimum qualifications listed, commenting they are trying to catch up in that area. Chair Flores commented the whole idea of playing catch-up at this point concerns her in that this process had not been set in place long before the decisions being faced today. Trustee Rojas commented while listening to YFA’s explanation, that the Board looks to the Attorney for the District for the explanation of Judge Lew’s determinations.
Adjourn to Closed Session – YCCD Conference Room B.
I. CLOSED SESSION AGENDA
Discussion: 1. Pursuant to G. C. Section 54957 Discipline/Dismissal/Release/Appointment 2. Pursuant to G.C. Section 54956.9 – Litigation Case: Teacher Layoff Hearing/Yosemite CCD, OAH No. 201103046 Case: Carpenters Work Preservation Committee and Augie Beltran vs. YCCD. No. 656242
The Board of Trustees reconvened to Open Session at 4:13 p.m. in the YCCD Board Room.
Page 1 of 5 FIRST ADJOURNED MEETING FROM the 555th REGULAR MEETING May 25, 2011
Board Members Present Linda Flores, Board Chair Anne DeMartini Lynn Martin Tom Hallinan (left at 4:00 p.m.) Abe Rojas
Board Members Absent Mike Riley, Vice Chair Don Viss Lloyd Templeton, Student Trustee
Others Present J. Smith, D. Wirth, G. Rose, T. Scott, R. Jones G. Molina, J. Kropp, N. Stavrianoudakis, K. Walters Dunlap, M. Adams, J. Swank, S. Pierstorff, J. Daly, B. Crow, R. McKenzie, Jr., R. Stevenson, C. Martin, A. Layne, W. Griffiths-Bender, D. Gilbert, D. Thorpe, N. Austin, S. Circle, K. Ennis, L. Holms, L. Paull, D. Dow, M. McKinnon, B. Crow, C. Medina, B. Shook, J. Shook, D. Humble, A. Martin, J. Wilson, M. Rush, B. Wong, R. Faughn, C. Scheid, D. Curtiss, B. Anelli, A. McKissock, D. Bolter, R. Green, M. Schul, L. Kropp, A. Mendoza, J. Mathies (Recorder).
The Pledge of Allegiance to the Flag preceded formal Board Action.
16,444 Report Out From Closed Chair Flores reported a Resolution (Resolution #10-11/15) had Session been considered by the Board and was adopted 5-0 (Trustees Viss and Riley were absent.) Chair Flores read the Supplemental Decision for the audience. (See Report #2368.)
The Board requested that Marilyn Kaplan clarify the Supplemental Decision. Ms. Kaplan reported:
1. As stated in the proposed decision, Education Code § 87743.3 provides that a faculty member’s application to add a discipline must be received by February 15 of the academic year in which the reduction in force occurs. Education Code § 87740 provides that a faculty member must receive notice of proposed layoff no later than March 15. The statutory scheme obviously intends that the process of evaluating the application to add a discipline will be completed before the March 15 layoff notices. 2. Article 15 of the YFA/District collective bargaining agreement provides an even earlier deadline. Section 15.5.2 requires that the information establishing qualifications for another discipline be on file by January 1. 3. The District notified YFA that it would not seek to enforce the January 1 deadline agreed to by YFA but would enforce the February 15 deadline. 4. YFA sent reminders to its members to apply by February 15. Many did.
16,445 Additional Comments from Chair Flores opened the meeting to any further public comment. the Public Page 2 of 5 FIRST ADJOURNED MEETING FROM the 555th REGULAR MEETING May 25, 2011
John Kropp, in response to a question by Chair Flores, commented that the District is responsible for maintaining qualification records.
Alan McKissick expressed appreciation to the Board for reconsideration of some of the layoffs if money becomes available and that he is looking forward to working with them on the challenges the District is facing.
Alan Layne expressed his concern over the layoffs and hopes everyone can work together to turn things around.
Adam Webber commented he was there to speak as a student and is distraught over the change of atmosphere since the departure of the President, but is encouraged that the Board is really listening and did address the needs of the disabled.
Mary Scheinuck, Adjunct Instructor in the Department of Art, expressed concern over the loss of programs and requested the Board reconsider the long-term effects.
Trustee Rojas commented that 21 UC and state colleges have presidents conversing with the Governor regarding funds coming back to the colleges. He reported the Board is at the District on a voluntary basis, and it is very difficult to make the necessary decisions. He listens to the community and tries to bring understanding to what the Board does.
Ms. Scheinuck commented that perhaps a better way of dealing with the challenges could have been found if there had been more communication with the faculty.
Former Student Trustee Lauren Cisneros reported that as Student Trustee she took on special projects and did research. She attended the March 9, 2011, Board meeting and did a documentary as to what was happening. She commented that she had a copy of raw footage for each Board member, and if they were going to reconsider any changes should money become available, she felt watching the footage first would be very helpful.
Chair Flores reported there is a little ray of hope, and they would move toward that ray of hope.
16,446 ACTION ITEMS Consent Agenda Personnel Items Chair Flores reported a change and that Alan Layne’s name was removed from the list of layoffs. Trustee Rojas made a motion that the Board of Trustees approve Action Item A as amended. Trustee DeMartini seconded.
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PERSONNEL TRANSACTION LIST Name Position Department Coll Effective Lay Off and Placement on 39-month Reemployment List: Dennis V. Thorpe Instructor of Architecture Science, Math & MJC 6/30/11 Engineering Alan Layne Instructor of Ag, Environmental MJC 6/30/11 Communications Graphics Sciences & Services Technical Education Bronda D. Nidey Instructor of Dental Allied MJC 6/30/11 Assisting Health/Family & Consumer Sciences Jeremy I. Wilson Instructor of Engineering Science, Math & MJC 6/30/11 Engineering Jon C. Kropp Instructor of Industrial Ag, Environmental MJC 6/30/11 Technology Sciences & Technical Education Laura S. Paull Instructor of Journalism Arts, Humanities & MJC 6/30/11 Communications Carol Lancaster Instructor of Arts, Humanities & MJC 6/30/11 Mingus Telecommunications/Radio Communications & TV Haleh Niazmand Instructor of Art Arts, Humanities & MJC 6/30/11 Communications Robert Glatt Instructor of Culinary Arts Allied MJC 6/30/11 Health/Family & Consumer Sciences Wendy Griffiths- Librarian Library MJC 6/30/11 Bender Brian Greene Librarian Library CC 6/30/11
The motion carried with a vote of 4-0. Trustees Viss, Riley and Hallinan were not present for the vote.
16,447 Discussion Item Summer Sonata Trustee DeMartini reported that she and Trustee Riley met with Foundation Director George Boodrookas regarding how Trustees can assist the Foundation. She commented that Trustees have a responsibility in fundraising, and this is part of accreditation. Each Trustee was given a list of about 600 people who are potential supporters for sponsorship. Mr. Boodrookas reported letters will be sent out regarding the Sonata and requested that each Trustee identify those that they know and do a follow up call after the letters have been sent.
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16,448 ADJOURNMENT The next regular meeting of the Board of Trustees will be held on Wednesday, July 13, 2011. Closed session will begin at 3:30 p.m. and open session at 5:30 p.m. in the YCCD Board Room, Yosemite Community College District, 2201 Blue Gum Avenue, Modesto, California.
The meeting adjourned at 4:58 p.m.
______Linda Flores, Chair Joan E. Smith, Ed.D., Secretary YCCD Board of Trustees YCCD Board of Trustees
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ATTACHMENT
Approval of Minutes
June 8, 2011 – Regular Meeting Minutes
MINUTES YOSEMITE COMMUNITY COLLEGE DISTRICT BOARD OF TRUSTEES FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
The meeting was called to order by Chair Linda Flores at 3:30 p.m. Trustees recessed to Closed Session for the purpose of discussing the following Closed Session Agenda items:
CLOSED SESSION AGENDA: Discussion: 1. Pursuant to G. C. Section 54957 Discipline/Dismissal/Release/Appointment/Cabinet Contracts 2. Pursuant to G. C. Section 54957.6 - Conference with Labor Negotiators District Representatives: D. Wirth, G. Rose Employee Organizations: CSEA, YFA 3. Pursuant3. to G.C. Section 54956.8 – Property Negotiator Conference with Real Property Negotiators (Stanislaus APN: 021-088-011) 4. Pursuant to G.C. Section 54956.9(a) – Litigation Case: Carpenters Work Preservation Committee and Augie Beltran vs. YCCD. No. 656242
The Board of Trustees reconvened to Public Session at 5:50 p.m. in the YCCD Board Room, Yosemite Community College District. The Pledge of Allegiance to the Flag preceded formal Board Action.
Board Members Present Linda Flores, Board Chair Mike Riley, Vice Chair Anne DeMartini Tom Hallinan (arrived for Open Session) Lynn Martin Abe Rojas Kelly Acridge (Student Trustee)
Board Members Absent Don Viss
Others Present J. Smith, R. Jones, K. Dunlap, D. Gervin, T. Scott, D. Wirth, M. Adams, L. Hoile, R. Juarez, G. Whitfield, C. Fernandez, R. Faughn, A. Webber, B. Crow, T. Nesmith, R. Green, D. Low, A. Peek, I. Nunez, F. Johnson, J. Ewer, K. Gervin, M. Kennedy, J. Wilson, C. Sampson, M. Newton, D. Partridge, N. Austin, C. Serrano, E. Schuber, D. Johnson, D. Reyes, N. Carrillo, J. Razo, P. Jordan, C. Dubois, M. Robles, D. Carrillo, M. McKinnon, S. Akiona (Recording 6-8-11 Mtg.)
16,449 Chair Flores reported that following regular procedure, the Board Report Out From Closed of Trustees voted 6-0 (Trustee Viss being absent) to extend the Session employment contracts of the Executive Vice Chancellor Teresa Scott, Vice Chancellor of Human Resources Diane Wirth, and the Assistant Chancellor of Information Technology Gina Rose, to June 30, 2014. The Board of Trustees voted 6-0 (Trustee Viss being absent) to retain Dr. Dennis Gervin to serve as President for Columbia College, effective July 1, 2011 through June 30, 2014. Chair Flores also reported that in the matter of Carpenter’s Page 1 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
Work Preservation Committee and Augie Beltran vs. YCCD, Case No. 656242, the Board approved a $175,000 settlement in exchange for a dismissal with prejudice and a release of claims.
16,450 Swearing In of New Student Chancellor Joan Smith administered the Oath of Office to newly Trustee appointed Student Trustee Kelly Acridge. Kelly is from Columbia College and is majoring in geographic information systems.
16,451 Approval of Minutes A motion was made by Trustee Rojas and seconded by Trustee Martin to approve the minutes of the Special Meeting on May 9, 2011, as amended and the Regular Meeting on May 11, 2011.
The motion carried with a vote of 6-0.
16,452 COMMENTS FROM THE PUBLIC
President of the Modesto President of the Modesto NAACP Mr. Frank Johnson commented NAACP Frank Johnson that, in his opinion, recent cuts of programs, staff and faculty disproportionately affected the poor, disabled and minorities. He commented that access to education is a civil right and the Board had sent a terrible message to the community by the cuts made. Trustee Hallinan reported the District has to do more with less. Trustee Flores commented the cuts needed to be made, and it was not an easy choice. Trustee DeMartini reported that Mr. Johnson is misinformed on many points. Trustee Rojas reported the state is cutting welfare programs, the county is releasing over 1,000 people, SCOE is laying off, and so is the City of Modesto. There are more cuts coming from Sacramento and the District has to live within a budget. It is not an easy choice, but the Board had to make it.
REPORTS & INFORMATION ITEMS 16,453 Constituency Reports Student Activity Reports ASMJC President Adam Webber reported this to be his last meeting as President of ASMJC. He gave the new Student Trustee a tour of the campus. Tomorrow on the East Campus Quad there will be a BBQ for Early Success Program for high school students transitioning to MJC. ASMJC is proud of the accomplishments over the last year. People know about student government. Mr. Webber thanked the Board for hearing the students and for the decision to continue to serve disabled students with the Alternative Media department. Mr. Webber reported that serving at MJC has been one of the greatest honors of his life and an incredible opportunity. There was no report out from Columbia College.
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Faculty Representative to No report this month. the Board
Yosemite Faculty No report this month. Association
Academic Senate Activity Columbia College Academic Senate (CCAS) President Raelene Report Juarez presented the question: What is shared governance vs. participatory governance? Participatory governance is the term used in the Columbia College self study. However “shared” is a better reflection of the government style at Columbia College. The contribution from faculty, classified staff and leadership towards the self-study has been extensive. We share to make the mission happen; the planning, implementation and assessment. She also reported that in addition to the Academic Senate adopting the Self-Study Report, the Classified Senate also adopted the Self-Study Report. Ms. Juarez thanked Dr. Jones for his interim service at Columbia College, congratulated Dr. Dennis Gervin on his presidential appointment and thanked the MJC Senate and Mike Adams for collaboration between colleges. Trustee Martin reported she is proud to be the Area 1 Trustee. Trustee Riley commented he is appreciative of the college’s work.
Modesto Junior College Academic Senate President Mike Adams gave a handout to the Board of the Academic Senate’s second annual End of Year Report. The Accreditation Self-Study first draft is complete and will be reviewed next week. Mr. Adams reports this will be his last meeting as President of the Academic Senate, and it has been a valuable experience. He reported he has met with senate presidents from around the state and recognizes we have an awesome Board. Mr. Adams commented that he hopes that current disagreements have been professional and does not doubt that the Board has the best interest of the college at heart. Trustee DeMartini commented that even though he and the Board do not agree, they can professionally disagree. In response to Trustee DeMartini’s question, Mr. Adams reported that most grant applications need faculty support and are reviewed by the Academic Senate. Trustee Riley thanked Mr. Adams for his service, taking his job seriously and being passionate about his work. Trustee Rojas thanked Mr. Adams for his friendship to the Board.
Leadership Team Advisory Leadership Team Advisory Council President Rhonda Green Council (LTAC) thanked the Board for their comments this evening about inaccurate statements at MJC. There was recently a Leadership Team training event with a speaker from Chicago. There were about 85 attendees. LTAC is reviewing a catastrophic leave plan. Work is also being done on a Leadership Team Development proposal. The Leadership Team handbook is being updated. Ms. Green reports the Council is working towards more
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meaningful work by LTAC. Every day at MJC the vast majority is doing a wonderful job and no matter what is being said, the work is being done at MJC.
California Schools CSEA President Rosanne Faughn reported to the Board the Employee Association appreciation from CSEA for the teamwork that has taken place in (CSEA) the midst of the situation the District has been placed due to budget cuts. Thanks go to the District for working collaboratively with CSEA and recognizing the valuable service that classified employees provide to the District and more importantly, the students. Special thanks were given to Lucy Munoz, Shelley Akiona and Venesse Metcalf as well as the negotiating team for the countless hours and meetings that have taken place over the last few months and the efforts to be certain the CSEA members were offered every possible option available.
16,454 Activities and Announcements Modesto Junior College Acting President Dr. Karen Walters Dunlap reported the MJC Quarter Scale Tractor Team competed last week in Peoria, Illinois. MJC is the only community college in the nation that participates in this competition. They placed 8th out of 26 teams in overall team competition. The Oral Presentation team (Weston Soto and Sam Terpstra) placed 2nd. She participated in the welcoming activities for the MJC Summer Success Academy. Approximately 85 incoming freshmen students are attending the academy as part of the college’s First Year Experience (FYE) Sail to Success that targets first generation college students. Dr. Dunlap attended the production “A Streetcar Named Desire” at MJC and commended the staff for all of their work on sets, costumes, lighting, directing, and all it takes to do a production. Dr. Dunlap called the Board’s attention to the following:
2010 Fall Nursing Class The 67 graduates of the Associate Degree Nursing Fall 2010 Class have all taken the National Council Licensing Examination (NCLEX) for Registered Nurses and have achieved an approximate 96% pass rate to date, with 63 passing in their first attempt for a 94% success rate. These students graduated in December and took the NCLEX between mid-January and late March, and of the 63 that initially passed, 43 are already employed as RNs. Congratulations to all the students and instructors on their hard work and success.
Evening of Hip-Hop The MJC Dance Department will hold “Off the Beat in 3D” – an all hip-hop performance on July 13-14 at 7:30 p.m. in the Auditorium of the Performing and Media Arts Center on East Campus. The hip-hop dance extravaganza will be directed by MJC instructor Kim T. Davis, assisted by MJC Professor Lori Bryhni, and it will include dancers from MJC and the community. Tickets are $8 for students and seniors and $10 for general admission and can be purchased online at http://mjc.tix.com and at the door 90 minutes
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prior to each performance.
Summer Sonata The MJC Foundation will hold the annual Summer Sonata on Thursday, July 21, at the Gallo Center for the Arts in downtown Modesto. The elegant dinner party will begin with a social hour and silent auction at 6:00 p.m., with dinner at 7:00 p.m. Following dinner there will be a live auction and program in the Foster Family Theatre featuring MJC students performing a medley from “Wicked,” including a solo by Lindsay Pearce, former MJC musical theatre student and contender in Oxygen's "The Glee Project," which airs Sundays at 9:00 p.m. Sonata tickets are $150 each, sponsorships are still available and unique auction items are always welcome! All proceeds benefit the Foundation in support of MJC’s programs and scholarships. For tickets or more information call the Foundation Office at 575-6068.
Great Valley Museum Gold Despite a lower turnout and some wet weather, the Great Valley Tournament Museum’s third annual Bette Belle & Jean Smith Golf Tournament held May 16 netted over $4,000, a slight increase over last year. Thank you to the GVM Board members Mike Kelly, Paul Carroll, Sandy Vanwey, and Ken Meidl who served on the golf tournament committee, and also to GVM staff members Molly Flemate, Tana Dennen, and Mary Kay Reid for their many hours of work on this fundraiser.
AIE Committee – Annual The MJC Accreditation and Institutional Effectiveness (AIE) Assessment Workshop Committee held its third annual Assessment Workshop on May 12, continuing the college’s pursuit of achieving “proficiency” on the ACCJC Rubric for Student Learning Outcomes Assessment. During the day-long workshop the committee evaluated the college’s progress with program review, student learning outcomes (SLOs) and integrated planning, and discussed strategies to move the college forward in achieving its goals.
Columbia College Interim President Richard Jones reported the Columbia College Foundation is ranked #1 in the State for fundraising based on the percent of the original targets set, achieving 176% of the target. The ribbon cutting for the Science and Natural Resources Building is scheduled for the morning of August 25, In-Service Day. This Spring Semester, 19 (nearly 10%) of the EOPS students achieved a 4.0 GPA. This is due to the hard work of the students and the counseling staff. Middle College Graduation was last week. Columbia College is in partnership with Sonora Union High School. The program serves high school juniors and seniors whose individual needs are not being met by traditional high school programs. These students take high school courses in the mornings and college courses in the afternoons, all at Columbia College. Summer classes are full with wait lists. Columbia College was just awarded a mini Entrepreneurship grant for $13,683 to create a new entrepreneurship course to
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further strengthen the program and gain approval from the State Chancellor’s Office for an Entrepreneurs’ Certificate in Automotive Technology. Dr. Jones reported this is his last Board meeting. He expressed appreciation for the opportunity to serve Columbia College over the past year, and he expressed thanks to the faculty, students and staff who were so welcoming during this whirlwind year. Dr. Jones called the Board’s attention to the following:
Summer Basketball Columbia College Men’s Basketball Coach Nathan Rien, along Academy with staff and members of the Men’s Basketball squad, will conduct the 9th Annual Basketball Academy for boys and girls in grades 3-12. These clinics will include individual instruction on the fundamentals of basketball, as well as valuable game experience for each participant. The camp is scheduled for June 6-8, 2011, in the Oak Pavilion. For more information, please call (209) 588-5180.
Claim Jumper Volleyball Three volleyball clinics, organized by age and level of play, will Clinics be offered at the Oak Pavilion by coaching staff and players during the summer 2011. The Bantam Clinic will be held July 11- 14, for 4th - 6th grade students to learn the fundamentals of the game. The Intermediate Clinic will be held July 18-21 and is recommended for incoming 7th and 8th grade students and for 9th grade students with no organized game experience. Lastly, the Advanced Clinic will be held July 25-28 and is recommended for incoming 9th – 12th grade students with at least two years of organized game experience or 10th grade students with one year of high school game experience. For more information on any of the three clinics, please call (209) 588-5087.
Columbia College Child The Board of Trustees accepted the Agency Annual Report Care Center – Agency submitted to the California Department of Education by the Annual Report Yosemite Community College District completed May 9, 2011. The Annual Report is a requirement of the Child Care Center’s grant funding from the California Department of Education, Child Development Division and is due each year on June 1. Staff and families participated in compiling this comprehensive program review document.
Yosemite Community Chancellor Joan Smith called the Board’s attention to the College District following:
Central Services SPIRIT This year’s Central Services SPIRIT Award recipients were Award Recipients announced at the annual YCCD staff picnic on May 5. The winners were well-deserved staff from Central Services. They include Ms. Grace Cabrera - Human Resources, Ms. Diane Warren – Payroll, Ms. Teresa Rule - MJC Business Services, Ms. Cynthia Fuhr - Information Technology Systems and Programming, Ms. Jann Mathies - Office of the Chancellor, Mr. Clark Houston - Facilities, Planning and Operations, and Mr. Robert Vander Wal – Facilities. Page 6 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
16,455 Presentations/Updates Chancellor’s Update Chancellor Joan Smith recognized the recipients of the Spirit Awards: Grace Cabrera, Diane Warren, Teresa Rule, Cynthia Fuhr, Jann Mathies, Clark Houston, and Bob Vander Wal. Dr. Smith thanked the staff for all the hard work and support over the year. Over the last month she has been holding a variety of meetings at MJC and expressed gratitude to the MJC staff, with special recognition of the staff in the President’s office. Chancellor Smith commented that staff and faculty at MJC are exceptional. She congratulated Dr. Dennis Gervin on his new position as Columbia College President and commented that the college is in good hands. Dr. Smith thanked the constituent group leaders for providing the Board with monthly reports at the Board meetings. The information they provide is valuable. Chancellor Smith commented on the good work by both colleges in preparing accreditation reports and encouraged the college community to read them. Dr. Smith is pleased and looking forward to continual growth and improvement at the colleges and the District. She thanked Mike Adams for his service as MJC Academic Senate President and welcomed Adrienne Peak as she moves into this position.
Accreditation Update Dr. Karen Walters Dunlap provided the first final rough draft to the Board for review and comments. This has not yet gone through the final editing. Dr. Walters Dunlap thanked the college and District staff for their participation. She also thanked Adrienne Peek, Amy Bethel, Jennifer Hamilton, and Sherrie Potts for their excellent work.
Dr. Dick Jones from Columbia College reported the Accreditation Report is in the printing stage, and Raelene Juarez gave a comprehensive report.
Bond Update Citizens’ Bond Oversight Committee – The next regularly scheduled meeting of the YCCD Citizens’ Bond Oversight Committee (CBOC) will be held on Wednesday, July 6, 2011. Open Session will begin at 6:00 p.m., in the Community Education Room, Columbia College, 11600 Columbia College Drive, Sonora, California. A tour of bond projects for CBOC members may precede the general meeting.
Kitchell representative Mr. Mark Newton will provide the Board with an update on the progress of current Bond projects.
Modesto Junior College: Allied Health: Construction will be complete at the end of July. Furniture installation, construction corrections and data and voice installation will start.
Infrastructure/ MJC West Roads Project- Phase II: The project is in construction. Work is being coordinated to allow continued access to all parts of the school. Softball/Restroom Concession Page 7 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
Stand: The project is planned to be completed in July. Agricultural Multipurpose Pavilion: Work is ongoing on interiors and site work. Science Community Center & GVM: Steel erection is nearing completion. Student Services: Work on both the interior and exterior continue. Founders Hall: Project is under construction and on schedule. High Tech Center: Is working on preparing the Department of State Architect submittal.
Columbia College: Science and Natural Resources: Work on both the landscaping and the interior continues.
Current Modesto Junior College Projects START PROJECT STATUS CONSTRUCTION Agriculture Beef and Sheep Unit Closeout August 2009 Agriculture Multipurpose Pavilion Construction August 2009 Allied Health Construction August 2009 Infrastructure Increment I Complete January 2010 Infrastructure Increment II Construction February 2011 Science Community Center & Construction July 2010 GVM Student Services Construction April 2010 Softball/Restroom Concession Construction January 2011 Stand Founders Hall Construction September 2010 Campus Way Parking Lot Construction May 2011 Art Building Construction May 2011 Library Learning Resource Construction Documents February 2012 High Tech Center Construction Documents May 2012
Current Columbia College Projects Science and Natural Resources Construction July 2009 Facilities Master Plan Planning Tbd
Current Central Services Projects Primary Data Center Construction Documents December 2011 Secondary Data Center Construction Documents December 2011 Current Educational Outreach Facilities Calaveras Programming Tbd Oakdale Property Search Tbd Turlock Property Search Tbd Patterson Property Acquisition Tbd
Fiscal Services Update According to Board Policy 3330, transactions of $10,000 or more shall be reviewed by the Board every 60 days and are listed in the purchase orders on the Board’s Consent Agenda. The transactions below are provided as further information for April 26, 2011, to May 23, 2011:
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Service Agreements – Non-Construction Vendor Cost Location Purpose Maintenance and Governet (CurricuNET) $21,400 MJC/CC Support Agreement Mono Village Lease Reed Robbins c/o Quail $13,056 CC Agreement (Calaveras Property Management Center)
2011 MJC MJC Assessment Coordinator Adrienne Peek presented Modesto Comprehensive Junior College’s second annual Comprehensive Assessment Assessment Report Report. The report, compiled by MJC’s Assessment Workgroup, documents all of the assessment activities that took place during the 2010 calendar year. MJC has completed the second year of its four- year plan for assessing Student Learning Outcomes at the course level and has, to date, assessed 40.4% of its courses. Additionally, the college has assessed 43.8% of its Administrative Unit Outcomes (AUOs) and 15.9% of its Service Area Outcomes (SAOs).
YCCD Procedures The YCCD Policies and Procedures Committee forwarded a revision Update to YCCD Procedure 5055 – “Registration Priorities” (formerly titled “Enrollment Priorities”) to District Council at their April 27 meeting. District Council voted to implement the revised procedure to be effective May 16, 2011. The Policy remained unchanged, but the entire procedure was replaced. Copies have previously been provided to the Board.
16,456 ACTION ITEMS Consent Agenda Trustee Rojas made a motion to accept Agenda Items A through C. Trustee DeMartini seconded the motion. Fiscal Services
Purchase Orders The Board of Trustees approved the purchase orders issued from April 1, 2011 through April 30, 2011.
Acceptance of Gifts The Board of Trustees accepted with appreciation the following gifts:
Donor Gift College Program Amanda Winters Two Canvas Paintings CC Child Development Center Mr. and Mrs. Tim Boyd $50 MJC Young Farmers Science Program Ag and Environmental Sciences Stegall Ranchette Miscellaneous Supplies MJC Young Farmers Power Mechanics Program Young Farmers Natural 3-D Trucking $48 MJC Resources Club
Grant Project The Board of Trustees authorized the Yosemite Community College Applications/ District to submit the following grant project Amendment applications/amendments and to enter into a contract with the appropriate agencies when the projects are selected for funding:
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Agency Proposer Agency College Share Share California Department of Education – Child YCCD $3,788,200 -0- Development Division and Child Development Training Consortium California Community Colleges Chancellor’s Office YCCD $4,160 -0- – Emergency Planning and Preparedness
Notice of Completion of The following project contract has been completed and inspected. Contract The Board of Trustees accepted the work performed as having been completed in accordance with the plans and specifications and authorized final payment of 10% of the contract amount.
Bid # Project Name Coll Contractor Amount
MJC West Campus 10-1635 MJC Applegate Johnston, Inc. $2,575,398.88 Infrastructure, Increment I
Rejection of Claim The Board of Trustees rejected the below listed claim and referred it to the District’s claims administrator.
Amount of Name Damages Description of Incident Date of Incident Maryanella Martino $85,000 Personal injury 11/29/2010
16,457 Consent Agenda Student Travel The Board of Trustees approved the MJC Dairy Judging Team out- MJC Dairy Judging of-state trips for Fall 2011: September 15-20, 2011 to Springfield, Team Out-of-State MA, and Harrisburg, PA; September 30-October 4 to Madison, WI, Travel and November 4-7, 2011, to Louisville, KY.
16,458 Consent Agenda Personnel Items The Board of Trustees approved the following Personnel Transaction Items:
PERSONNEL TRANSACTION LIST Name Position Department Coll Effective Retirement – in Lieu of Layoff and Placement on 39-month Reemployment List: Penny Belus, Instructional Support Business, MJC 1/4/12 16 years of service Technician Behavioral & Social Science/Magic Lab Paula Pelham, Accounting Specialist Child Care Center MJC 6/30/11 13 years of service Dennis Thorpe, Professor of Science, Math & MJC 6/1/11 6 years of service Architecture Engineering
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Name Position Department Coll Effective Administrative Appointment: Dennis Gervin President, Columbia President’s Office CC 7/1/11 College Pedro Mendez Dean of Instruction MJC 7/1/11 Career/Technical Education Francisco Banuelos Associate Dean of Student Services MJC 7/1/11 Special Funded Programs Don Low Vice President of Student Services MJC 7/1/11- Student Services 8/31/11 Carmen Fernandez Vice President of College & MJC 7/1/11 College & Administrative - 8/31/11 Administrative Services Services
Probationary Appointment - Academic: Erin Naegle Instructor of Biology Sciences CC 8/1/11
Increase in Assignment: Doreen Bass Instructional Support Sciences CC 7/1/11 Specialist, from - 6/30/12 10 to 11.5 months
Voluntary Temporary Reduction in Assignment: Beth Au Director, CCC Registry, Registry Office CS 7/1/11 from 100% to 93% - 6/30/12
Reassignment – In Lieu of Lay Off - Faculty: Wendy Griffiths- Librarian Library, MJC to CC 7/1/11 Bender Library, CC Inez Bucknam Instructor of French to Literature & MJC 7/1/11 Instructor of ESL Language Arts Belen Robinson Learning Disability TRIO, Student CC 7/1/11 Specialist to Services Counselor/Coordinator
Revised Reassignment – In Lieu of Lay Off - Classified: Dana Curtiss Accounting Assistant Controller’s Office, CS 7/1/11 YCCD to Accounts Payable, YCCD Penny Belus Instructional Support Magic Lab to Media MJC 7/1/11 Technician & Information Technology
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Name Position Department Coll Effective Revised Voluntary Demotion – In Lieu of Lay Off and Placement on 63-month Reemployment List: Will Lotko From Information Information CS 7/1/11 Systems Technician to Technology Instructional Support Technician
Revised Lateral Transfer – in Lieu of Lay Off: John Giorgio Instructional Support Radio/TV Labs to MJC 7/1/11 Technician Recording Arts/Music Labs
Rescind - Notice of Elimination of Position and Displacement Rights: Nancee Carrillo Alternative Media DSPS MJC 6/30/11 Access Specialist Karen Day Accounting Assistant Business Services MJC 6/30/11
Gloria Ramirez Accounting Specialist CDTC` CS 6/30/11
Wendy Long Administrative Assistant Science, Math & MJC 6/30/11 Engineering Irene Nunez Graphic Arts Specialist Printshop MJC 6/30/11
Michael Garcia Instructional Support Physics MJC 6/30/11 Technician
Rescind Notice of Lay Off and Placement on 39-month Reemployment List: Grace Alvarez Administrative Assistant Vocational CC 6/30/11 Education Shawn Jordison Alternative Media DSPS CC 6/30/11 Access Specialist Gail Segerstrom Graphic Arts Specialist IMC CC 6/30/11
Jason Romano Instructional Support Culinary Arts CC 6/30/11 Assistant Isabelle Lacazotte Library Assistant Library MJC 6/30/11
Rescind – Notice of Reduction/Discontinuance of Services: Michael Sundquist Dean Arts, Humanities & MJC 6/30/11 Communications Alan Layne Instructor of Ag, Environmental MJC 6/30/11 Communications Sciences & Graphics Technical Education
Page 12 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
Name Position Department Coll Effective Resignation: Alexandra Campbell Director of Research & Research & CC 7/4/11 Planning Planning
Reduction in Force - The Board of Trustees approved Resolution No. 10-11/16, Classified Classified Reduction in Staff, authorizing a reduction in classified personnel and appropriate timely notice to affected staff.
Professional Education The Board of Trustees approved up to twenty-one (21) days of Leave – Management Professional Education Leave for Shelley Akiona, Human Resources Operations Manager, Yosemite Community College District, during the period June 9 through September 30, 2011.
The motion carried with a vote of 6-0. 16,459 Discussion Items Establishment of the A motion was made by Trustee Hallinan and seconded by Trustee 2011-2012 Rojas that the Board of Trustees adopts the report establishing the Appropriations Limits 2011-2012 appropriations limit.
The motion carried with a vote of 6-0.
Resolution Adopting Vice Chancellor of Human Resources Diane Wirth reported this is 2011 YCCD Multi- the first revision to qualify for federal funding in case of major Jurisdictional Hazard disaster. Columbia College will align with Tuolumne County. Mitigation Plan A motion was made by Trustee Rojas and seconded by Trustee Riley that the Board of Trustees approves Resolution No. 10-11/17 adopting the County of Stanislaus Multi-Jurisdictional Hazard Mitigation Plan, together with the YCCD Addendum, as the YCCD Local Hazard mitigation Plan.
The motion carried with a vote of 6-0.
Resolution Authorizing A motion was made by Trustee Rojas and seconded by Trustee End-of-Year Transfers DeMartini that the Board of Trustees adopt Resolution No. 10- 11/18 authorizing the transfer of appropriations necessary to balance expenditure classifications of the Yosemite Community College District Budget for the 2010-2011 fiscal year.
The motion carried with a vote of 6-0.
Resolution Authorizing A motion was made by Trustee Riley and seconded by Trustee Signatures Hallinan that the Board of Trustees adopts Resolution No. 10- 11/19 authorizing selected employees to act as agents for the Board of Trustees.
The motion carried with a vote of 6-0.
Page 13 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
General Fund Amended Executive Vice Chancellor Teresa Scott gave a Power Point Budget 2010-2011 and presentation concerning the Tentative Budget. Tentative Budget 2011- 2012 State law requires that the Board of Trustees adopt a tentative fiscal year 2011-2012 budget by June 15, 2011. A final budget must be adopted and filed with Stanislaus County by September 15, 2011, for fiscal year 2011-2012. This provides the Board and staff three months in which to further review the YCCD Tentative Budget and modify it when the 2011-2012 state budget is adopted, and the final District accounting is complete for the current fiscal year.
The District recognized and planned for state funding shortfalls both in state apportionment and categorical programs beginning in 2009-2010. For three consecutive fiscal years, revenue reductions from the state have significantly impacted the District’s General Fund operations. Budget savings in addition to budget cuts have been made over a three-year period.
In anticipation of the 2011-2012 state budget, the District planned for the Governor’s worst case scenario of an $805,000,000 cut to California community colleges. This translates to a reduction in state funding of nearly $13,000,000 for YCCD.
The colleges and Central Services significantly cut spending and were able to use unspent funds from 2009-2010 and 2010-2011 to help offset the deficit in 2011-2012. However, these savings were not large enough to balance the budget which resulted in additional cuts to expenditure budgets in 2011-2012 of approximately $8,000,000. Multiyear budget savings, budget cuts, enrollment growth revenue, and one-time revenue collections in 2010-2011 made it possible to develop a balanced 2011-2012 Tentative Budget for the District.
Included in the 2011-2012 Tentative Budget are funds to cover the cost of step-and-column movement. The District has not budgeted for increased energy costs, increased medical benefit costs, increased unemployment insurance costs, or for any additional operational costs associated with either existing facilities or new buildings coming online in 2011-2012. We must address these costs prior to the adoption of the Final Budget in September.
A $6,000,000 reserve is set aside in the General Fund balance. The combination of budget savings from 2009-2010, 2010-2011, and unanticipated revenue in 2010-2011 resulted in a carryover balance to 2011-2012 and future years. Until the District’s funding stabilizes and the General Fund revenue and expenditures are in balance, the District will need to rely on annual rollover savings. The District’s objective to meet its commitments to students, faculty, and staff in the current economic environment has been incredibly challenging.
Page 14 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
The Governor’s May Revise was released on May 16. There remain significant uncertainties about the final cuts to California community colleges for next year. Therefore, the District’s Tentative Budget continues to be based on the deepest cuts proposed by the Governor in his January budget release.
Also presented are the District’s tentative 2011-2012 budgets for the Capital Project Fund and the General Obligation Measure E Bond Fund.
A motion was made by Trustee Rojas and seconded by Trustee Riley that the Board of Trustees approve the amended 2010-2011 General Fund Budget and adopt the 2011-2012 Tentative Budget for the Yosemite Community College District and direct staff to file it with the Stanislaus County Superintendant of Schools by July 1, 2011.
Resolution of Dedication- A motion was made by Trustee DeMartini and seconded by Public Hearing Trustee Martin to combine Discussion Item 5, 6, 7 and 8 for a Public Hearing.
Chair Flores opened a public hearing regarding the Intent to Dedicate for Discussion Items 6, 7 and 8 – Resolution of Dedication – Public Hearing.
There was no public comment. Chair Flores closed the public hearing.
The Board of Trustees adopted Discussion Item 6 - Resolution No. 10-11/20; Discussion Item 7 - Resolution No. 10-11/21, and Discussion Item 8 - Resolution No. 10-11/22.
The motion carried with a vote of 6-0.
16,460 COMMENTS From the Board of Trustee Lynn Martin reported attending Columbia College Trustees Presidential interviews, forums and the final interview. She also attended the May Board meetings, two lunches with MJC faculty, and the farewell coffee gathering. Trustee DeMartini attended the Leadership Training event and all May Board of Trustee meetings. Trustee DeMartini thanked Dr. Jones for his service to Columbia College and welcomed Dr. Dennis Gervin as the new President of Columbia College. Trustee Riley reported he had been on vacation in Greece and traveling from the East to the West Coast. Trustee Hallinan also thanked Dr. Jones for his service to Columbia College as interim president and welcomed Dr. Dennis Gervin as the new President. Trustee Rojas attended all Board of Trustee meetings. He welcomed Dr. Dennis Gervin. Student Trustee Kelly Acridge reported he is honored to be serving the District as a Student Trustee and is really looking forward to getting to know everyone and being available to students. Trustee Flores reported it has been a quiet month. She thanks Dr. Jones for the time of Page 15 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
leadership to Columbia College and welcomed Dr. Dennis Gervin as the new President.
16,461 ANNOUNCEMENTS The next regular meeting of the Board of Trustees will be held on Wednesday, July 13, 2011. Closed Session will begin at 3:30 p.m. and Open Session at 5:30 p.m. at Yosemite Community College District, District Board Room, 2201 Blue Gum Avenue, Modesto, California.
Meeting adjourned at 9:06 p.m.
______Linda Flores, Chair Joan E. Smith, Secretary YCCD Board of Trustees YCCD Board of Trustees
Page 16 of 16 FIVE HUNDRED AND FIFTY-SIXTH REGULAR MEETING June 8, 2011
ATTACHMENT
I. REPORTS AND INFORMATION ITEMS
C. Presentations/Updates
3. Bond Update
YCCD Measure E Total Measure E Construction Bid Day Budget/ Cost/ 2006 2007 2008 2009 2010 2011 2012 2013 Budgets and (10) Schedules Budget (1) Budget (3) Const. Contract (4) Square Foot Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 MODESTO JR. COLLEGE Auditorium $ 19,566,200 $31,160,000 (2) $ 26,990,000 $ 591 COMPLETE
PREVIOUSLY Ag. Pavilion $ 15,893,803 $ 14,101,533 $ 8,243,000 $ 137 JUNE 2011 Complete Aug 2011
Ag. Housing $ 3,300,000 $ 2,332,422 $ - COMPLETE Site $ 655,000 $ 65 Units $ 1,402,000 $ 139 Ag. Animal Units $ 2,150,000 $ 1,802,500 $ 1,530,020 $ 34 COMPLETE
Parking Lot $ 3,896,285 $ 2,080,798 $ 1,194,419 n/a COMPLETE
PREVIOUSLY Allied Health $ 23,423,550 $ 18,375,088 $ 10,266,000 $ 294 Complete Aug 2011 JULY 2011
Patterson Educational Site $ 5,037,370 $ 3,458,065 $ 3,137,146 $ 325 Complete June 2013 Science Community Ctr/ GVM $ 70,000,000 $ 51,050,342 $ 35,212,250 $ 321 Complete May 2012 Student Services New $ 17,530,463 $ 14,153,137 $ 6,716,223 $ 280 Complete October 2011 Morris $ 1,996,000 Loop Road/ Infrastructure Inc. I $ 5,000,000 $ 3,850,000 $ 2,099,000 n/a Complete July 2010
Loop Road/ Infrastructure Inc. II $ 5,000,000 $ 3,850,000 $ 2,555,000 n/a Complete August 2012 Turlock Educational Site $ 937,185 $ 937,185 $ 937,185 n/a Complete TBD
Softball Complex Field $ 1,606,300 $ 699,343 $ 603,420 n/a COMPLETE Concessions $ 481,472 $ 421,165 $ 390 Complete July 2011 Interim Housing $ 3,000,000 $ 2,253,000 $ 1,738,419 $ 44 COMPLETE
Learning Resource Center (6) $ 9,495,145 $ 5,790,000 $ 4,800,000 $ 104 Complete January 2013 High Tech Center $ 16,000,000 $ 11,755,625 $ 9,811,997 $ 179 Complete July 2013 Founders Hall Modernization $ 12,000,000 $ 8,945,078 $ 6,598,000 $ 93 Complete August 2011
Campus Way Parking Lot $ 1,800,000 $ 565,000 $ 320,623 $ 5 Complete August 2011
Student Center/Career Transfer $ 450,000 $ 450,000 $ 450,000 n/a Complete August 2012
KITCHELL CEM 6/23/11 YCCD Measure E Total Measure E Construction Bid Day Budget/ Cost/ 2006 2007 2008 2009 2010 2011 2012 2013 Budgets and (10) Schedules Budget (1) Budget (3) Const. Contract (4) Square Foot Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 COLUMBIA COLLEGE Secondary Access Road $ 520,163 $ 419,130 $ 419,130 n/a COMPLETE
Bus and Truck Svc Loop $ 680,962 $ 494,000 $ 494,000 n/a COMPLETE
Public Safety Building $ 2,804,882 $ 2,056,528 $ 1,700,000 $ 288 COMPLETE
Madrone Modernization $ 3,433,102 $ 2,767,566 $ 1,695,552 $ 224 COMPLETE
Child Development Center $ 9,158,388 $ 6,809,538 $ 5,804,000 $ 397 COMPLETE
PREVIOUSLY Science/ Natural Resources $ 22,422,313 $ 16,344,615 $ 10,615,000 $ 315 June 2011 Complete July 2011
Oakdale Educational Site $ 1,000,000 $ 1,000,000 $ 1,000,000 n/a Complete TBD
Calaveras Educational Site $ 7,554,269 $ 4,371,956 $ 3,038,283 $ 301 Complete June 2013 Bike Lanes & Ped Paths $ 650,000 $ 484,703 $ 478,858 n/a Complete August 2011
Parking Lots $ 1,378,726 $ 1,027,239 $ 933,854 n/a Complete March 2012 Manzanita $ 2,832,388 $ 2,132,506 $ 2,132,505 $ 68 Complete December 2013 CENTRAL SERVICES Building Modernization $ 3,322,000 $ 2,491,500 $ 2,242,350 tbd Complete December 2013 Transportation and Receiving (9) [old] $ 229,707 $ - $ - n/a Complete December 2012 Shipping and Receiving [new] $ 4,000,000 $ - $ - tbd Complete December 2012 Transportation [new] $ 986,293 $ - $ - tbd Complete December 2012 CC Facilities Operations Office $ 1,000,000 $ 675,000 $ 675,000 $ 703 Complete December 2011
Technology Infrastructure $ 10,000,000 $ 7,500,000 $ 6,375,000 n/a Complete November 2010
Scheduled Maintenance $ 10,000,000 $ 15,000,000 $ 12,750,000 n/a Complete December 2012 Primary Data Center $ 4,000,000 $ - $ - tbd Complete July 2012
KITCHELL CEM 6/23/11 YCCD Measure E Total Measure E Construction Bid Day Budget/ Cost/ 2006 2007 2008 2009 2010 2011 2012 2013 Budgets and (10) Schedules Budget (1) Budget (3) Const. Contract (4) Square Foot Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Secondary Data Center $ 31,000 $ - $ - tbd Complete June 2012 Art Building (8) $ 1,090,000 $ 809,000 $ 809,000 n/a Complete August 2011
DTSC $ 1,024,804 $ - $ - n/a
Ag Temp Housing $ 121,000 $ - $ - n/a
PREVIOUSLY NOT CS Master Plan $ 82,500 $ - $ - n/a REPORTED Complete TBD
Refinance Debt $ 14,435,000 $ - $ - n/a
Contingency (7) $ 7,330,203
$ 326,174,001 $ 211,313,869 LEGEND FOOTNOTES (1) Total Project Budget as adopted by the Board of Trustees (5/11/11). Design/ Approvals/ Cost Estimate (2) Total Project Funding available to the project, including any local, state or grant funding. Bidding/ Site Value Engineering (3) Includes Group II, Change Order Contingency and moving costs. Procurement (4) Bid day target that includes current day projected costs plus any escalation. Cost Estimate (5) Not Used Construction (6) Design Duration includes state FPP submittal and review period from July 08 to Jan 09. (7) Contingencies include both colleges and Central Services. (8) Art Building funded by MJC and Central Services. 6/23/2011 (9) Previous expenditures. (10) Document amended per Board of Trustees approved Program Management Plan (5/11/11).
KITCHELL CEM 6/23/11 ATTACHMENT
II. ACTION ITEMS
A. Consent Agenda, Fiscal Services
1. Purchase Orders
Yosemite Community College District
Purchase Order Report - May
REPORT DATE: 06/09/2011 at 11:33:43AM
REPORT OF RECOMMENDATION To: Board of Trustees From: Dr. Joan E. Smith, Chancellor - Board Secretary Submitted By: Teresa Scott, Executive Vice Chancellor of Fiscal Services Prepared By: D. Spence Cooper, Director of Purchasing Subject: Purchase Order Listing
Background: Detail of the 332 purchase orders and change orders issued during the period of 05/01/2011 through 05/31/2011 is on file in the District Purchasing Office for review.
There are two types of purchase orders listed, blanket purchase orders which begin with a 'B' and regular purchase orders which begin with a 'P'. Blanket purchase orders are used to establish an order which will be recurrent throughout a period of time, normally a fiscal year. Regular purchase orders are for individual vendor purchases that generally do not recur on a regular basis.
Attached is fund level detail for each purchase order that equals or exceeds $10,000.
Recommendation: It is recommended that the following Purchase Orders, issued as needed to meet operational demands, be received:
Summary of Purchase Orders issued from 05/01/2011 through 05/31/2011
Fund Amount
Gen Unrestricted 227,787.00 Gen Restricted 684,834.00 Capital Outlay Projects 16,106.00 General Obligation Bond 3,255,106.00 TOTAL $4,183,834.00
Thursday, June 9, 2011 Page 1 of 1 Yosemite Community College District
Purchase Orders > $10,000 Report - May
PO Number Vendor Purpose Amount
Gen Unrestricted:
B0019446 A Wingfoot Commercial Tires, Repair And Disposal - Transportation 1,500.00 Tire (CO) B0019804 B Jensen Mattox Alarm Maintenance - Security (CO) 5,900.00 Consultants B0021891 A Numara Software Inc Track-It Software Support (3 YR) - 7,862.00 Information Technology B0021900 A GovStor Inc Servers (2 EA) And Support (3 YR) - 54,607.00 Information Technology P0011930 C Central Sanitary Supply Custodial Supplies (1 YR) - Facilities 12,501.00 Operations P0011934 B Randik Paper Co Custodial Supplies (1 YR) - Facilities 27,463.00 Operations P0011936 C Randik Paper Co Custodial Supplies (1 YR) - Facilities 22,944.00 Operations $132,777.00
Gen Restricted:
B0019850 B L N Curtis & Sons Materials And Supplies - Fire Science (CO) 7,000.00 B0019957 B Collette Vacations Extended Trip Travel - Community Education 47,000.00 (CO) B0020002 B Barnes Welding Supply Materials And Supplies - Technical Education 1,413.00 (CO) B0020133 A Calif State Commission Permit Fees - CDTC (CO) 1,155.00 B0020134 A Calif State Commission Permit Fees - CDTC (CO) 3,328.00 B0020135 A Calif State Commission Permit Fees - CDTC (CO) 3,328.00 B0020136 A Calif State Commission Permit Fees - CDTC (CO) 3,328.00 B0020137 A Calif State Commission Permit Fees - CDTC (CO) 3,328.00 B0020138 A Calif State Commission Permit Fees - CDTC (CO) 3,212.00
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 1 of 7 PO Number Vendor Purpose Amount
B0020139 A Calif State Commission Permit Fees - CDTC (CO) 3,212.00 B0020140 A Calif State Commission Permit Fees - CDTC (CO) 3,212.00 B0020141 A Calif State Commission Permit Fees - CDTC (CO) 3,212.00 B0020142 A Calif State Commission Permit Fees - CDTC (CO) 3,212.00 B0020174 A Office Depot Business Supplies - CDTC (CO) 2,633.00 Services B0020272 B Office Depot Business Supplies - Counseling (CO) 750.00 Services B0020393 A American River Instructional Units - CDTC (CO) 4,881.00 College B0020413 A College of the Instructional Units - CDTC (CO) 2,788.00 Redwoods B0020509 A Imperial Valley College Instructional Units - CDTC (CO) 5,800.00 B0020513 A Long Beach City Instructional Units - CDTC (CO) 11,750.00 College B0020642 A Reedley College Instructional Units - CDTC (CO) 3,500.00 B0021835 A Galvin Group LLC Subcontractor To Conduct A System Wide 199,917.00 Needs Assessment/Data Study And Evaluation Of The Other Disabilities MIS Data Reporting - DSPS/PADS B0021854 C Robert Boyer Materials, Labor And Equipment To 10,000.00 Construction Inc Refurbish And Renovate The Path Of Travel To Water Feature And Existing Path At The Toddler And Preschool Yards At CC - Facilities Planning B0021868 B Butte Co Office of Subcontractor To Provide Direct Training At 11,873.00 Education 6 Regional Road Show Events - Technical Prep B0021891 B Numara Software Inc Track-It Software Support (3 YR) - 11,794.00 Information Technology B0021904 B Community College Subscription Services For Online Databases 16,023.00 Library (1 YR) - Library B0021920 B RSC Research & Survey Of Central And South Coast Region 20,300.00 Consulting Svcs Colleges For Solar Environmental Scan - Workforce Training
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 2 of 7 PO Number Vendor Purpose Amount
B0021942 B Ray Craig Provide An Environmental Scan For South 50,000.00 Coast Environmental Training Center - Workforce Training B0021943 B San Bernardino Comm Subcontractor To Conduct GIS Analysis Of 10,240.00 Coll Dist The Industries And Community Demographics Of Colleges Eligible For Rural Opportunities Customized Reports - Workforce Training B0021946 B Ward's Natural Biological Supplies (1 YR) - Science, Math & 12,426.00 Science Engineering P0011839 C Dell Computer Notebook Computers (25 EA) - Auxiliary 22,756.00 Corporation Services $483,368.00
General Obligation Bond:
B0009850 A Krazan & Associates California Environmental Quality Act Services 15,000.00 Inc For YCCD Measure E Bond Projects - Facilities Planning (CO) B0014914 B ARC Planwell For Founders Hall Renovation 250.00 Project At MJC East Campus - Facilities Planning (CO) B0017720 B Taisei Construction Materials, Labor And Equipment For The Ag 273,472.00 Pavilion Building Project At MJC West Campus - Facilities Planning (CO) B0017807 B U S Bank Corp Trust Escrow Account For The Ag Pavilion 30,386.00 Services Building Project At MJC West Campus - Facilities Planning (CO) B0017861 C Broward Builders Inc Materials, Labor And Equipment For The 93,919.00 Science And Natural Resources Center Building Project At CC - Facilities Planning (CO) B0018573 A Applegate Johnston Materials, Labor And Equipment For The 38,883.00 Increment One Utility Infrastructure/Loop Road Project At MJC West Campus - Facilities Planning (CO)
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 3 of 7 PO Number Vendor Purpose Amount
B0018573 B Applegate Johnston Materials, Labor And Equipment For The 42,732.00 Increment One Utility Infrastructure/Loop Road Project At MJC West Campus - Facilities Planning (CO) B0018592 B DPR Construction Inc Materials, Labor And Equipment For The 21,597.00 Central Plant Building Project At MJC West Campus - Facilities Planning (CO) B0019170 B Roseville Bank of Escrow Account For The Student Services 2,897.00 Commerce Building Project At MJC East Campus - Facilities Planning (CO) B0019437 B Tricorp Construction Materials, Labor And Equipment For The 26,075.00 Inc Student Services Building Project At MJC East Campus - Facilities Planning (CO) B0020168 B Mobile Modular Lease For Classrooms For The Founders 139,600.00 Management Corp Hall Swing Space/Interim Housing Project At MJC East Campus - Facilities Planning (CO) B0020581 B Bank of Sacramento Escrow Account For The Founders Hall 17,594.00 Renovation Project At MJC East Campus - Facilities Planning (CO) B0020692 B ACME Construction Materials, Labor And Equipment For The 158,346.00 Co Founders Hall Renovation Project At MJC East Campus - Facilities Planning (CO) B0020881 A Architectural Nexus Architectural Services For The Facilities 7,000.00 Maintenance Modular Office At CC - Facilities Planning (CO) B0021842 B BEAR Data Systems Network Equipment For The Allied Health 260,670.00 Inc Building Project At MJC West Campus - Facilities Planning B0021869 B KI Computer Lab Furniture For The Founders 227,641.00 Hall Renovation Project At MJC East Campus - Facilities Planning B0021870 B KI Faculty Office Furniture For The Founders 321,606.00 Hall Renovation Project At MJC East Campus - Facilities Planning
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 4 of 7 PO Number Vendor Purpose Amount
B0021871 B KI Seating For The Founders Hall Renovation 164,200.00 Project At MJC East Campus - Facilities Planning B0021873 B Keller Group Ergonomic/Miscellaneous Furniture For The 83,881.00 Founders Hall Renovation Project At MJC East Campus - Facilities Planning B0021874 B Keller Group Labor To Install Computer Labs For The 32,458.00 Founders Hall Renovation Project At MJC East Campus - Facilities Planning B0021875 B Keller Group Labor To Install All Other Furniture For The 43,350.00 Founders Hall Renovation Project At MJC East Campus - Facilities Planning B0021876 B KI Wall Mounted Overhead Cabinets And Tack 42,099.00 Boards For The Founders Hall Renovation Project At MJC East Campus - Facilities Planning B0021880 B Nor-Cal Moving Moving Services For John Muir To Glacier 30,186.00 Services Hall - Facilities Planning B0021881 B Corovan Moving Services For Pirates Village To 39,716.00 Founders Hall - Facilities Planning B0021888 A Lionakis-Beaumont Architectural Services For The Facilities 178,000.00 Design Group Master Plan At CC - Facilities Planning B0021889 A Lionakis-Beaumont Architectural Services For The YCCD 294,500.00 Design Group Shipping/Receiving Buiding Project At MJC West Campus - Facilities Planning B0021936 A Kurey & Associates Certified Payroll/Labor Compliance Services 6,667.00 For YCCD Measure E Bond Projects - Facilities Planning B0021936 B Kurey & Associates Certified Payroll/Labor Compliance Services 3,333.00 For YCCD Measure E Bond Projects - Facilities Planning B0021937 C Moyle Excavation Materials, Labor And Equipment To Remove 5,000.00 And Repour Concrete At The Auto Shop At CC - Facilities Planning (CO)
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 5 of 7 PO Number Vendor Purpose Amount
B0021939 B Metro RX Dispense Base (3 EA) For The Allied 51,646.00 Health Building - Facilities Planning B0021940 B BEAR Data Systems Network Equipment For The Ag Pavilion 103,272.00 Inc Building Project At MJC West Campus - Facilities Planning P0011853 C Dell Computer Desktop Computers (23 EA) For The 33,995.00 Corporation Science And Natural Resources Center - Facilities Planning P0011856 B CDW-G Medical Laptop Cart (10 EA) For The Allied 11,054.00 Health Building - Facilities Planning P0011860 B Ohio Medical Assorted Medical Equipment For The Allied 11,258.00 Corporation Health Building - Facilities Planning P0011865 C CDW-G Mixer-Amplifier System (10 EA) For The 14,144.00 Science And Natural Resources Center - Facilities Planning P0011869 C Thermo Fisher Cadaver Dissecting Table With Hinged Hood 17,858.00 Scientific (2 EA) For The Science And Natural Resources Center - Facilities Planning P0011904 B Med One Capital Assorted IV Equipment For The Allied Health 37,877.00 Building - Facilities Planning P0011911 C Dell Computer Notebook Computers (84 EA) For The 144,228.00 Corporation Science And Natural Resources Center - Facilities Planning P0011949 C Fisher Scientific Pathology Workstation (2 EA) For The 19,664.00 Company Science And Natural Resources Center - Facilities Planning P0011968 B Marketware Desktop Computers (9 EA) For The Allied 13,957.00 Technologies Health Building - Facilities Planning P0011970 B Pocket Nurse IV Equipment And Manikin For The Allied 15,495.00 Enterprises Inc Health Building - Facilities Planning P0011972 B Pocket Nurse ECG Machine (2 EA) And Assorted Medical 12,281.00 Enterprises Inc Equipment For The Allied Health Building - Facilities Planning
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 6 of 7 PO Number Vendor Purpose Amount
P0011973 C PASCO Scientific Assorted Medical Equipment For The 20,910.00 Science And Natural Resources Center - Facilities Planning P0011974 B Moore Medical Assorted Medical Equipment For The Allied 16,652.00 Corporation Health Building - Facilities Planning $3,125,349.00
Total PO >= $10,000 $3,741,494.00 Percentage of total P.O. dollars for May 2011 89%
Legend: A Yosemite Community College District B Modesto Junior College C Columbia College
Thursday, June 9, 2011 Page 7 of 7 ATTACHMENT
II. ACTION ITEMS
A. Consent Agenda, Fiscal Services
3. Grant Project Applications/Amendments
ATTACHMENT
II. ACTION ITEMS
D. Consent Agenda, Columbia College Proposed Curriculum Changes
1. Columbia College Proposed Curriculum Changes – 2012-2013