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You Are Hereby Requested to Attend a Meeting of Coleraine Borough Council to Be Held in the Council Chamber, Cloonavin on TUESDAY 25 May 2010 at 7.30 P.M

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You Are Hereby Requested to Attend a Meeting of Coleraine Borough Council to Be Held in the Council Chamber, Cloonavin on TUESDAY 25 May 2010 at 7.30 P.M You are hereby requested to attend a Meeting of Coleraine Borough Council to be held in the Council Chamber, Cloonavin on TUESDAY 25 May 2010 at 7.30 p.m. R. WILSON Town Clerk and Chief Executive Cloonavin 66 Portstewart Road COLERAINE A G E N D A 1. Minutes (enclosed): 1.1 Council Meeting – 27 April 2010 1.2 Special Meeting – 18 May 2010 2. Committee Reports (enclosed): 2.1 Leisure and Environment Committee – 4 May 2010 (Item 5.2.1 ) The York, Ground and First Floor Restaurant, 2 Station Road, Portstewart 2.2 Planning Committee – 11 May 2010 2.3 Policy and Development Committee – 18 May 2010 3. Technical Services (Report enclosed) 4. Correspondence, including inter alia: (a) Invitation to Carrickfergus Annual Battle of the Somme Remembrance Sunday 27 June 2010 (copy letter dated 5 May 2010 from Carrickfergus Borough Council enclosed). Decision required regarding attendance. (b) Reports available in Members’ Library (List enclosed) 5. Consultation List (enclosed) 6. Documents for Sealing Enclosed for Information : (a) 2011 Census Outputs – User Information Days 7 and 9 June 2010 (letter from NI Statistics & Research Agency enclosed) (b) Northern Ireland Policing & Justice Conference 22 June 2010 at the Stormont Hotel, Belfast (letter dated 10 May 2010 from bmf business services enclosed) For further details contact Principal Administrative Officer. (c) Health & Safety Executive for Northern Ireland (HSENI): Appointment of Chairperson (letter dated 11 May 2010 from DETI enclosed). (d) NILGA Weekly Update (e) Newslink Spring 2010 Issue To : Each Member of Council 21 May 2010 COUNCIL MEETING 27 th April, 2010 . Present : The Deputy Mayor, Councillor W. A. King, in the Chair The Mayor, Councillor S. Gilkinson (Items 4.0 – 11.0) Aldermen E. T. Black (Mrs.) D. McClarty W. T. Creelman W. J. McClure M. T. Hickey (Mrs.) Councillors C. S. Alexander (Ms.) E. P. Fielding (Mrs.) D. D. Barbour B. Fitzpatrick J. M. Bradley D. Harding O. M. Church (Mrs.) N. F. Hillis A. S. Cole G. McLaughlin J. J. Dallat R. A. McPherson T. J. Deans A. McQuillan Officers in Town Clerk and Chief Executive, Director of Corporate Attendance : Services, Director of Technical Services, Director of Environmental Health, Acting Director of Leisure Services, Head of Development Services, Head of Performance, Policy and Governance, Portrush Regeneration Manager and Administrative Assistant 1.0 CONDOLENCES The Chairman and Members extended condolences to the Town Clerk and Chief Executive on the recent death of his cousin. 2.0 MINUTES The Minutes of the Council Meeting of 23 rd March, 2010 and Special Meeting of 7th April, 2010 were confirmed and signed. Matters arising: 2.1 Special Meeting 2.1.1 Proposed North Coast Beach Lifeguard Service 2011 In response to a Member’s query, the Acting Director of Leisure Services advised that this was a service that had been offered by the RNLI as part of an arrangement including Limavady Borough Council and the National Trust. 3.0 COMMITTEE REPORTS 3.1 Leisure and Environment Committee The Chairman, Councillor Cole, moved the adoption of the Leisure and Environment Committee Report; this was duly seconded by Alderman Mrs. Black and agreed. 3.2 North West ‘200’ Committee The Chairman, Councillor Fitzpatrick, moved the adoption of the North West ‘200’ Committee Report; this was duly seconded by Alderman McClure and agreed. 3.3 Planning Committee The Chairman, Councillor McLaughlin, moved the adoption of the Planning Committee Report; this was duly seconded by Councillor McPherson and agreed. 3.4 Policy and Development Committee The Chairman, Councillor Barbour, moved the adoption of the Policy and Development Committee Report; this was duly seconded by Councillor Mrs. Church. Matters arising: 3.4.1 Portrush Regeneration Programme In response to a Member’s question on this topic, the Town Clerk and Chief Executive advised that, as the recommendation to Council from the Policy and Development Committee had been made ‘In Committee’ , any further debate should also be held ‘In Committee’ unless Council wished it to be held in open session. The Head of Development Services confirmed that the net cost of this capital scheme over the five-year period would be £7.18 million. Loan charges over the five-year period would total approximately £545,000. Members were again asked if they wished to hold the discussion in open session and it was proposed by Alderman Mrs. Hickey and seconded by Councillor McLaughlin: That the item be considered ‘In Committee’. It was proposed as an amendment by Alderman McClarty and seconded by Councillor Ms. Alexander: That Council accepts Committee’s recommendation on this item. During a period of discussion Alderman Mrs. Hickey withdrew her proposal in favour of the amendment. Agreed: With thirteen votes in favour and none against, that Council accepts Committee’s recommendation on this item. A previous request for a recorded vote was withdrawn. 3.4.2 Gritting of Town Centre during Winter Period In response to a Member’s query, the Director of Technical Services advised that this item would be included in his report to the Leisure and Environment Committee on 4 th May, 2010. 3.4.3 Conference on European Funding – 21 st April, 2010 The Head of Development Services clarified the background to this conference, details of which could be supplied on request. 4.0 FILLING CASUAL VACANCIES ON DISTRICT COUNCILS Consideration was given to a letter dated 16 th April, 2010 from the Northern Ireland Office Elections Unit along with Guidance on the procedure for filling casual vacancies (previously supplied) as contained in the Electoral Law Act (Northern Ireland) 1962 (Amendment) Order 2010. The Town Clerk and Chief Executive advised that he had written to any Members affected by this piece of legislation, which came into effect on 1 st April, 2010. At this point in the meeting, Councillor Dallat informed Members that he was taking the opportunity offered by the legislation to resign from Council after thirty-three years of service. He paid tribute to colleagues, members of various political parties who he considered to be friends and to Council staff. He cited his greatest achievement with Council as the signing of the agreement with Zomba, alongside Alderman McClarty, which had resulted in improved conditions for people in that very poor part of the world through the support of Council and the fundraising efforts of people of the Borough. Councillor Dallat expressed the hope that the Minister would allow Council to progress its development programmes, particularly in relation to much needed job creation, and advised that his replacement on Council would be Ms. Roisin Loftus. Members noted that a contributory factor to Councillor Dallat’s difficult decision had been his recent appointment to the Committee of the Regions of the European Parliament. He thanked all those who had made his life in Council so rewarding and expressed his sadness at leaving. Members paid tribute to Councillor Dallat for his work on Council and wished him well for the future. Members’ comments on the legislation were noted and, in response to a Member’s question, the Town Clerk and Chief Executive would ascertain the future status of this legislation for councils and report back. 5.0 TRAVELWISE NI WALK TO SCHOOL WEEK - 17 TH - 21 ST MAY, 2010 Read letter dated 19 th March, 2010 from Travelwise NI (previously supplied) requesting Council support for its Walk to School Week. Members noted that Council already supported Travelwise NI through its Health and Wellbeing Officer, who would be asked to provide a report to Council. 6.0 INSTIGATION OF A REGULATORY FRAMEWORK FOR OIL, SOLID FUEL AND LIQUEFIED PETROLEUM GAS Read letter dated 30 th March, 2010 from Strabane District Council (previously supplied) requesting Council support for the instigation of this regulatory framework. Agreed: On the proposal of Councillor Barbour and seconded by Councillor Ms. Alexander, that Council forward a similar letter applying to the needs of the Coleraine Borough to the First and Deputy First Minister. 7.0 DOCUMENTS TABLED Members noted the list of documents which had been made available in the Members’ Library (previously supplied). 8.0 CONSULTATION LIST Details of consultation documents received were noted (previously supplied). Any member who wished to make a response was asked to contact the Head of Performance, Policy and Governance before the due date for comments as detailed in the report. 9.0 DOCUMENTS FOR SEALING Resolved: That the following documents be sealed: 1. Lease and Counterpart Council to Keith Davidson Recreation Areas and Catering Facilities at The Crescent, Portstewart 2. Deed of Easement in triplicate Council to Mark and Tracy Scullion - Craig Vara, Portrush 3. Licence and Counterpart Council to John Dunbar – Ice Cream Rights for White Rocks Car Park, Portrush 4. Licence and Counterpart Council to John Dunbar – Ice Cream Rights for West Bay Car Park, Portrush 5. Licence and Counterpart Council to Braemar Farm Ice Cream – Ice Cream Rights for The Promenade Car Park, Castlerock 6. Licence and Counterpart Council to Barry Clifford – Ice Cream Rights for The Beach, Castlerock 7. Licence and Counterpart Council to Colin Kennedy – Ice Cream Rights for The Beach, Downhill 8. Licence and Counterpart Council to John Dunbar – Ice Cream Rights for Magheracross Car Park, Portrush 9. Licence and Counterpart Council to Carton Ices – Ice Cream Rights for East Strand Car Park, Portrush 10. Licence and Counterpart Council to Rosie Crennel and Chris Little – Surfing Rights for White Rocks Car Park, Portush 11. Loan Agreement Council to Barclays Bank 12. Licence Council to Coleraine & District Motor Club Ltd 13. Car Loan Agreement Building Control Officer 14. Cemetery Titles Grant of Right of Burial – Deeds Register No. 3628 – 3632 inclusive. Agherton - Ballywillan 1 Coleraine 3 Kilrea - Portstewart 1 Advanced Deeds Register Nos.
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