Local Government Performance Assessment
Tororo District
(Vote Code: 554)
Assessment Scores
Accountability Requirements %
Crosscutting Performance Measures 61%
Educational Performance Measures 76%
Health Performance Measures 82%
Water & Environment Performance Measures 79% 554 Accountability Requirements 2019 Tororo District
Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s The LG submitted an Annual performance contract of the inventory/schedule of LG Performance Contract on 7/7/2019 forthcoming year by June 30 on the submissions of through the on line platform basis of the PFMAA and LG Budget performance contracts, [email protected] and received by guidelines for the coming financial check dates of MoFPED on the same day. A year. submission and Physical Copy was also submitted to issuance of receipts and: MoFPED, on 17th July 2019 vide submission letter dated 15th July o If LG submitted 2019 reference CR/213/12 before or by due date, then state ‘compliant’
o If LG had not submitted or submitted later than the due date, state ‘non- compliant’
• From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm.
Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s The LG submitted a Budget for FY includes a Procurement Plan for the inventory of LG budget 2019/2020 on 7/07/2019 through the forthcoming FY by 30th June (LG submissions, check on line platform [email protected] PPDA Regulations, 2006). whether: And received by MoFPED on the same day. o The LG budget is accompanied by a The Budget contained a Procurement Plan or not. Procurement Plan for FY 2019/2020 If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant.
Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official The LG submitted the Annual performance report for the previous FY record/inventory of LG Performance Report for the previous on or before 31st July (as per LG submission of annual FY 2018/2019 on 25/7/2019. Budget Preparation Guidelines for performance report Through the on line platform coming FY; PFMA Act, 2015) submitted to MoFPED, [email protected] And received by check the date MoFPED MoFPED on the same day. received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant
4 Yes LG has submitted the quarterly budget From MoFPED’s official The LG submitted the quarterly performance report for all the four record/ inventory of LG budget performance reports for the quarters of the previous FY by end of submission of quarterly FY 2018/2019 as follows: the FY; PFMA Act, 2015). reports submitted to MoFPED, check the date Quarter Submission Date MoFPED received the Acknowledgement Date quarterly performance Reference reports: Q1 31/10/2018 • If LG submitted all pbsifmis.go.ug 31/10/2018 four reports to MoFPED Q2 24/1/2019 of the previous FY by pbsifmis.go.ug 24/1/2019 July 31, then it is compliant (timely Q3 19/4/2019 submission of each pbsifmis.go.ug 19/4/2019 quarterly report, is not an accountability Q4 25/7/2019 requirement, but by end pbsifmis.go.ug 25/7/2019 of the FY, all quarterly reports should be available).
• If LG submitted late or did not submit at all, then it is not compliant.
Audit 5 No The LG has provided information to From MoFPED’s In response to a letter dated 3rd April the PS/ST on the status of Inventory/record of LG 2019 Ref. 11A/5/260/01 from implementation of Internal Auditor submissions of MoFPED but received on 23rd/April General and the Auditor General’s statements entitled 2019 regarding audit queries raised findings for the previous financial year “Actions to Address by the Internal Auditor General by end of February (PFMA s. 11 2g). Internal Auditor during FY 2017/2018, the Accounting This statement includes actions General’s findings”, Officer submitted 4 (four) audit against all find- ings where the Internal responses to PS/ST on 30th/May Audi- tor and the Auditor General Check: 2019 Ref. CR.103/9 as evidenced at recommended the Accounting Officer both MoFPED website • If LG submitted a to take action in lines with applicable www.budget.go.ug and LG level. ‘Response’ (and provide laws. details), then it is The late submission to PS/ST was compliant attributed to late communication from Internal Auditor General as indicated • If LG did not submit a’ response’, then it is non- above. compliant A) Internal Auditor General FY • If there is a response 2017/2018 for all –LG is compliant Total number of queries raised: 04 • If there are partial or not all issues responded Total number of queries cleared: 04 to – LG is not compliant. Total number of queries pending : 00
The nature of queries raised and cleared were as indicated below:
Unacknowledged funds of UGX 44,733,003.
Unaccounted for funds of UGX 727,569,485.
Under collection of Local Revenue UGX 692,130,415.
Poor performance of the Private Wing of Tororo District Hospital.
In addition, the Accounting Officer submitted a report to PS/ST on 31st May 2019 Ref.CR/103/9 on the status of implementation of 10 (ten) audit queries raised by Auditor General in FY 2017/2018 but later than 28th/February 2019 prescribed in the PFMA 2015 section 11 2g.
B) Office of the Auditor General FY 2017/2018
Total number of queries raised: 10
Total number of queries cleared: 10
Total number of queries pending: 00
The nature of queries raised and cleared included the following to mention but a few:
Performance of Youth Livelihood Programme.
Implementation of the Uganda Road Funds
Transfers of UWEP funds to MoGLSD.
Failure of Council to sit in the whole Financial Year.
Non-operational District Service Commission. 6 Yes The audit opinion of LG Financial The Auditor General's Opinion on the Statement (issued in January) is not financial statements of Tororo LG for adverse or disclaimer. the year ended 30th June 2019 was "Unqualified" hence compliant.
554 Crosscutting Tororo Performance District Measures 2019
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 1 All new Evidence that a district/ The Physical Planning Committee was in place composed infrastructure municipality has: of 13 members including a chairperson and 2 Town Clerks projects in: (i) a for Malaba and Nagongera the 6 newly created Town municipality / (ii) • A functional Physical Councils (Pajwenda, Nabuyoga, Iyolwa, Osukuru, Kwapa, in a district are Planning Committee in place Merikit) will be incorporated in due course. approved by the that considers new respective investments on time: score 1. Name -Designation -Appointment date -Ref Physical Joel Musisi- DCAO/Chairperson -15th May 2017- Planning CR/218/4 Committees and are consistent Euphrasius Fuorr -Physical Planner /Secretary -20/3/2013 with the approved Reference -CR/214/64 Physical Plans Asaya Andrew -District Enginer 20/3/2013 -Reference Maximum 4 CR/214/64 points for this performance Yona Gamusi Doya -District Education Officer -20/3/2013 - measure. Reference CR/214/64
Oguti Vicent - District Community Development officer - 20/3/2013 Reference CR/214/64
Adongo Leo - District Water Officer -20/3/2013 -Reference CR/214/64
Aol Everline - District Natural Resources officer -20/3/2013 -Reference CR/214/64
Omitta Patrick- Asst District Health Officer - 20/3/2013 - Reference CR/214/64
Harriet Among - District Surveyor - 20/3/2013 - Reference CR/214/64
Okware Patrick - District Agricultural Officer -20/3/2013 - Reference CR/214/64
Irene Okuna - Town Clerk of Malaba - 20/3/2013 - Reference CR/214/64
Orono Xavier Francis - Town Clerk of Nagongera 20/3/2013 Reference CR/214/64
Okello Geoffrey - Physical Planner in Private Practise 20/3/2013 Reference CR/214/64
The Committee was functional during the FY 2018/2019 as evidenced by meetings held as follows:
Date of meetings:2nd October 2018
Mattes discussed: under Min 05/01/18 Dong Song Vicinity Physical Planning Need:
The Physical Planner cited the cropping up developments in the vicinity of Dong Song establishment which could have negative impacts on sanitation and public health. The staff surveyor stated that a challenge presented to the requested action planning was that the land was individual owned. She suggested that there should be an intense community sensitization before planning could go ahead.
Minute 06/01/18 Development Applications
Four Applications were considered by the committee and there were approved and one differed. One of the approved was IP -101-18 Chris Dekin PS R
That Differed was SP -101-18 Starbex International
.
Date of Meeting: 18th November 2018
Under Min 05/02/2018 Consideration of Development Applications
Approved Applications were: Starbex International and Entec Electrical Company
Date of Meeting: 22nd January 2019
Matter discussed under Min 06/01/2019Updates in the Physical Planning sector
The Physical Planner gave some updates in the physical planning sector, First, Osukuru subcounty requested for a local physical development plan for corner town board and with keen interest in the Dong Song surrounding.
Min 7/01/19 Next steps
There was need for the district to develop a physical development plan and so this be included in the budget.
The Secretary was tasked to follow up on the activation of the lower physical planning committee at sub-counties to assist in assessing land use functionality before presenting them to the Land board for consideration.
Meeting of 15th May 2019 under MIN 15/05/19 Consideration of Development Applications
Nineteen Applications were considered
Those approved included:
SP -103-19 TASLIM Transporters
I-114-19 Tororo General Hospital
SP-105-19 Awate Moses was differed for lack of Structural designs 1 1 All new • Evidence that district/ MLG The LG submitted 4 sets of Minutes of Physical Planning infrastructure has submitted at least 4 sets Committee as follows: projects in: (i) a of minutes of Physical municipality / (ii) Planning Committee to the Date Submitted 2nd January 2019 for two meetings of 2nd in a district are MoLHUD score 1. October 2018 and 6th November 2018 under reference approved by the CR./214/10 and stamped received on 25 February 2019 by respective MLHUD Physical Date Submitted 14th October 2019 for two sets 22nd Planning January 2019 and 15th may 2019 under reference Committees and PPC/112/19 and stamped received on 17th October 2019 are consistent by MLHUD with the approved Physical Plans
Maximum 4 points for this performance measure.
1 0 All new • All infrastructure The LG did not have an approved District Physical infrastructure investments are consistent Development Plan. projects in: (i) a with the approved Physical municipality / (ii) Development Plan: score 1 or in a district are else 0 approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure. 1 0 All new • Action area plan prepared The LG did not prepare Action area plan for FY 2018/19 infrastructure for the previous FY: score 1 projects in: (i) a or else 0 municipality / (ii) in a district are approved by the respective Physical Planning Committees and are consistent with the approved Physical Plans
Maximum 4 points for this performance measure.
2 2 The prioritized • Evidence that priorities in The LG ensured that that priorities in AWP for the investment AWP for the current FY are current FY were based on the outcomes of budget activities in the based on the outcomes of conferences as reflected below: approved AWP budget conferences: score 2. for the current FY Sector- Project -Page AWP -Page Budget conference are derived from Administration - Construction of an Administration block the approved Nabuyoga S/C headquarter Pg 10 AWP Page 7 budget five-year conference development Administration- Completion of the Production office block plan, are based at District Headquarters Pg 10 AWP Page 7 budget on discussions in conference annual reviews and Administration- Renovation of one residential house Pg 10 AWP Page 7 budget conference budget conferences and Health - Construction of OPD block at Panyangasi HC III Pgs 61-64 AWP ,Page 8 budget conference have project profiles Health - Up grading Kamuli H/C II to H/C III (maternity block, general ward, medical waste pit, 5 stance pit latrine) Maximum 5 Pgs 61-64 AWP, Page 8 budget conference points on this performance Health - Renovation of Theatre at Nagongera HC IV Pgs measure. 61-64 AWP, Page 8 budget conference
Health - OPD block at Kwapa HC III Pgs 61-64 AWP, Page 8 budget conference
Health - OPD block at Tuba HC II Pgs 61-64 AWP, Page 8 budget conference
Health - OPD block at Molo HC III Pgs 61-64 AWP, Page 8 budget conference
Health - .Maternity block at Mulanda HC IV Pgs 61-64 AWP, Page 8 budget conference
Health - Male ward at Tororo Hospital Pgs 61-64 AWP, Page 8 budget conference Education - Completion f seed S.S Malaba (Malaba Town Council) Pgs 89-90 AWP, Page 9 budget conference
Education - Renovation of a 2 classroom block at Pokongo PS (Nagongera sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Renovation of a 2 classroom block at Pajangango PS (Magola sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Procurement of 35 desks for Okwara PS (Merikit sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Procurement of 35 desks for Bumanda PS (Iyolwa sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Procurement of 35 desks for Lwala PS (Mulanda sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 5 stance pit latrine at Lwala PS (Mulanda sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 5 stance pit latrine at Ochegen PS (Kwapa sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 5 stance pit latrine at Kiyeyi PS (Nabuyoga sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 5 stance pit latrine at Katandi PS (kirewa sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 5 stance pit latrine at Odikai PS (Mukuju sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 2 classroom block at Katerama PS (Rubongi sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 2 classroom block at Pobwok PS (Mulanda sub county) Pgs 89-90 AWP, Page 9 budget conference
Education - Construction of a 2 classroom block at Katandi PS (Kirewa sub county) Pgs 89-90 AWP, Page 9 budget conference
2 1 The prioritized • Evidence that the capital The LG was found to have ensured that that the capital investment investments in the approved investments in the approved Annual work plan for the activities in the Annual work plan for the current FY are derived from the approved five-year approved AWP current development plan as reflected below. for the current FY are derived from FY are derived from the Sector- Project -AWP -DDP the approved approved five-year Administration- Construction of an Administration block five-year development plan. If differences appear, a Nabuyoga S/C headquarter Pg 10 AWP, Pg 80 DDP development justification has to be Administration- Completion of the Production office block plan, are based provided and evidence at District Headquarters Pg 10 AWP ,Pg 80 DDP on discussions in provided that it was annual reviews Administration- Completion of a 5 stance pit latrine at and approved by the Council. TRC at District Headquarters Pg 10 AWP , Pg 80 DDP Score 1. budget Administration- One residential block rehabilitated Pg 10 conferences and AWP ,Pg 80 DDP have project Administration- Renovation of one residential house Pg profiles 10 AWP , Pg 80 DDP
Maximum 5 Health - Construction of OPD block at Panyangasi HC III points on this Pgs 61-64 AWP ,Pgs 90-92 DDP performance Health -Purchase of 30 Hospital beds, 180 Pieces of measure. wooden benches for sitting in 18 Health facilities, Examination couches for 18 Health facilities, 18 Electronic Sterilizer autocaves and 18 delivery beds. Pgs 61-64 AWP , Pgs 90-92 DDP
Health - Up grading Kamuli H/C II to H/C III (maternity block, general ward, medical waste pit, 5 stance pit latrine) Pgs 61-64 AWP , Pgs 90-92 DDP
Health -Renovation of a Theatre at Nagongera HC IV Pgs 61-64 AWP , Pgs 90-92 DDP
Health -Renovation of a Theatre at Mulanda HC IV Pgs 61-64 AWP ,,Pgs 90-92 DDP
Health -Renovation of a Theatre at Mukuju HC IV Pgs 61- 64 AWP , Pgs 90-92 DDP
Health -Payment of retention for works in FY.2018/2019 Pgs 61-64 AWP ,Pgs 90-92 DDP
Health - OPD block at Kwapa HC III Pgs 61-64 AWP , Pgs 90-92 DDP
Health - OPD block at Tuba HC II Pgs 61-64 AWP , Pgs 90- 92 DDP
Health - OPD block at Molo HC III Pgs 61-64 AWP ,Pgs 90-92 DDP
Health - Maternity block at Mulanda HC IV Pgs 61-64 AWP , Pgs 90-92 DDP
Health - Male ward at Tororo Hospital Pgs 61-64 AWP , Pgs 90-92
Health - Up grading of Sopsop H/C II to H/C III Pgs 61-64 AWP ,Pgs 90-92 DDP
Health - OPD block at Kiyeyi H/C III Pgs 61-64 AWP , Pgs 90-92 DDP
Health - Maternity block at Nagongera H/C IV Pgs 61-64 Pgs 90-92 DDP
Health - OPD block at Kirewa H/C III Pgs 61-64 AWP ,Pgs 90-92
Education- Completion of seed S.S Malaba (Malaba Town Council) Pgs 89-90 AWP ,Pgs 94-96 DDP Education- Renovation of a 5 classroom block at Mulanda PS (Mulanda sub county) Pgs 89-90 AWP , Pgs 94-96 DDP
Education- Renovation of a 2 classroom block at Pokongo PS (Nagongera sub county) Pgs 89-90 AWP , Pgs 94-96 DDP
Education- Renovation of a 2 classroom block at Pajangango PS (Magola sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Renovation of a 2 classroom block at Petta PS (Petta sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Hire of a cesspool emptier for 10 schools (Entire district) Pgs 89-90 AWP , Pgs 94-96 DDP
Education- Procurement of 35 desks for Aputir PS (Osukuru sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Procurement of 35 desks for MbulaMachari PS (Petta sub county) Pgs 89-90 Pgs 94-96 DDP
Education- Procurement of 35 desks for Pasindi PS (Mulanda sub county) Pgs 89-90 AWP , Pgs 94-96 DDP
Education- Procurement of 35 desks for Gwaragwara PS (Kisoko sub county) Pgs 89-90 Pgs 94-96 DDP
Education- Procurement of 35 desks for Maundo PS (nagongera sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Procurement of 35 desks for Okwara PS (Merikit sub county) Pgs 89-90 AWP , Pgs 94-96 DDP
Education- Procurement of 35 desks for Bumanda PS (Iyolwa sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Procurement of 35 desks for Lwala PS (Mulanda sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Procurement of 35 desks for Ochegen PS (Kwapa sub county) Pgs 89-90 AWP ,Pgs 94-96 DDP
Education- Construction of a 5 stance pit latrine at Lwala PS (Mulanda sub county) Pgs 89-90 AWP , Pgs 94-96 DDP
Education- Construction of a 5 stance pit latrine at Ochegen PS (Kwapa sub county) Pgs 89-90 AWP , Pgs 94- 96 DDP
Education- Construction of a 5 stance pit latrine at Kiyeyi PS (Nabuyoga sub county) Pages 89-90 AWP , Pages 94- 96 DDP
Education- Construction of a 5 stance pit latrine at Maliri PS (Merikit sub county) Pages 89-90 AWP ,Pages 94-96 DDP
Education- Construction of a 5 stance pit latrine at Katerema PS (Rubongi sub county) Pages 89-90 Pages 94-96 DDP
Education- Construction of a 5 stance pit latrine at Katandi PS (kirewa sub county) Pages 89-90 AWP , Pages 94-96 DDP Education- Construction of a 5 stance pit latrine at Odikai PS (Mukuju sub county) Pages 89-90 AWP , Pages 94-96 DDP
Education- Construction of a 2 classroom block at Katerama PS (Rubongi sub county) Pages 89-90 AWP , Pages 94-96 DDP
Education- Construction of a 2 classroom block at Pobwok PS (Mulanda sub county) Pages 89-90 AWP ,Pages 94-96 DDP
Education- Construction of a 2 classroom block at Katandi PS (Kirewa sub county) Pages 89-90 AWP , Pages 94-96 DDP
2 2 The prioritized • Project profiles have been The LG developed Project profiles for FY 2019/2020 and investment developed and discussed by discussed in DTPC of 4th March 2019 under Min 6 activities in the TPC for all investments in the approved AWP Example of a Project Profiled: for the current FY AWP as per LG Planning Project Title: Renovation of Theatres are derived from guideline: score 2. the approved Implementing Agency: Tororo District Local Government five-year Location: Mukuju HC IV, Mulanda HC IV Nagongera HC IV development plan, are based Start Date 1st July 2019 on discussions in annual reviews Completion Date: 30th June 2020 and Objectives: To Increase accessibility of theatre services budget within the rural Sub counties conferences and Currently the caesarean section performance in all three have project HC IVs was very low profiles To reduce maternal and prenatal deaths within the sub Maximum 5 county points on this Technical Description: Renovation of Operating theatre at performance Mukuju HC IV measure. Renovation operating theatre at Mulanda
Renovation operating theatre at Nagongera HC IV
Total Planned Expenditure: 114,000,000
Funds secured: 114,,000,000
Funding Gap: NIL
Monitoring: District Engineer, CFO, Audit, Planner, CAO and DHO 3 1 Annual statistical • Annual statistical abstract, The LG had in place an Annual statistical Abstract dated abstract with gender- disaggregated June 2019 signed by Dustan Balaba then CAO. It was developed and data has been compiled and discussed during DTPC meeting of 5th February 2019 applied presented to the TPC to under MIN 9 Presentation of Statistical Abstract. support budget allocation and Maximum 1 point decision-making- maximum on this score 1. performance measure
4 2 Investment • Evidence that all The LG ensured that all infrastructure projects implemented activities in the infrastructure projects by the LG in the previous FY were derived from the annual previous FY were implemented by the LG in the work plan and Approved budget as follows: implemented as previous FY were derived per AWP. from the annual work plan Sector - Project - page AWP -page Approved Budget and budget approved by the
Maximum 6 LG Council: score 2 points on this Administration -Construction of an administration block at performance Molo sub county page 26 page 8- 9 measure. Administration- Renovation of Production office Block page 26 page 8- 9
Education -Construction of a 2 classroom block at Sonigwang P/S- Nagongera sub county page 63 page 46- 50
Education- Renovation of a 5 classroom block at Gwaragwara P/S-Kisoko sub county page 63 page 46-50
Education -Construction of a 2 classroom block at TICAF P/S-Osukuru sub county page 63 page 46-50
Education- Construction of a 5 stance pit latrine at Tororo Amry P/S-Rubongi sub county page 63 page 46-50
Education -Construction of a 5 stance pit latrine at Merikit P/S-Merikit sub county page 63 page 46-50
Education -Construction of a 5 stance pit latrine at Mulanda P/S-Mulanda sub county page 63 page 46-50
Education -Construction of a 5 stance pit latrine at Abwel P/S-Mulanda sub county page 63 page 46-50
Education -Construction of a 5 stance pit latrine at Orago P/S-Molo sub county page 63 page 46-50
Education -Construction of a 5 stance pit latrine at Mbula Machar P/S-Petta sub county page 63 page 46-50
Education- Renovation of four classroom blocks at Mahanga P/S- Nagongera T/C page 63 page 46-50
Education - Renovation of seven classroom blocks at Kidoko P/S- Molo sub county page 63 page 46-50
Education- Renovation of seven classroom blocks at St Agnes Mella P/S-Magola sub county page 63 page 46-50
Health -Construction of a maternity ward at Kwapa H/C III- Kwapa sub county page 63 page 31 -32
Health -Completion of a maternity ward at Mulanda H/C IV- Mulanda sub county page 63 page 31 -32
Health -Completion of Male ward at Tororo General Hospital page 63 page 31 -32
Health -Upgrade of Sop Sop Health Centre ll to HC lll- Sopsop sub county page 63 page 31 -32
Health- Renovation of OPD block at Kirewa HC lll- Kirewa sub county page 63 page 31 -32
Health -Construction of a walkway at Tororo main hospital page page 63 page 31 -32
Water -Extension of piped water to s/counties. page 75 page 64 - 69
Water -Construction of 13 bore holes page 75
page 64 - 69
4 2 Investment • Evidence that the The LG implemented a total of 26 projects in the previous activities in the investment projects FY 2018/19 as per work plan of these 24 were completed previous FY were implemented in the previous within the workplan and 2 were not which were (Upgrade of implemented as FY were completed as per Sop Sop Health Centre ll to HC lll- Sopsop sub county and per AWP. work plan by end for FY. Renovation of OPD block at Kirewa HC lll- Kirewa sub county) Maximum 6 o 100%: score 4 points on this Sector -Project -Status of completion YES/NO performance o 80-99%: score 2 measure. Administration- Construction of an administration block at o Below 80%: 0 Molo sub county YES
Administration -Renovation of Production office Block YES
Education- Construction of a 2classroom block at Sonigwang P/S- Nagongera sub county YES
Education -Renovation of a 5classroom block at Gwaragwara P/S-Kisoko sub county YES
Education -Construction of a 2classroom block at TICAF P/S-Osukuru sub county YES
Education- Construction of a 5stance pit latrine at MbulaMachari P/S-Petta sub county YES
Education -Construction of a 5 stance pit latrine at Kainja P/S-Kirewa sub county YES
Education- Construction of a 5 stance pit latrine at Tororo Amry P/S-Rubongi sub county YES
Education- Construction of a 5 stance pit latrine at Merikit P/S-Merikit sub county YES
Education- Construction of a 5 stance pit latrine at Mulanda P/S-Mulanda sub county YES
Education -Construction of a 5 stance pit latrine at Abwel P/S-Mulanda sub county YES Education -Construction of a 5 stance pit latrine at Orago P/S-Molo sub county YES
Education- Construction of a 5 stance pit latrine at Mbula Machar P/S-Petta sub county YES
Education- Renovation of four classroom blocks at Mahanga P/S- Nagongera T/C YES
Education- Renovation of seven classroom blocks at Kidoko P/S- Molo sub county YES
Education Renovation of seven classroom blocks at St Agnes Mella P/S-Magola sub county YES
Health -Construction of a maternity ward at Kwapa H/C III- Kwapa sub county YES
Health -Completion of a maternity ward at Mulanda H/C IV- Mulanda sub county YES
Health-Completion of Male ward at Tororo General Hospital YES
Health -Upgrade of Sop Sop Health Centre ll to HC lll- Sopsop sub county NO
Health- Renovation of OPD block at Kirewa HC lll- Kirewa sub county NO
Health Renovation of OPD Block at Kiyeyi HC lIl- Nabuyoga sub county YES
Health- Renovation of Maternity block at Nagongera HC IV- Nagongera Town council YES
Health Construction of a walkway at Tororo main hospital YES
Water Extension of pipe water to s/c. YES
Water Construction of 13 bore holes YES
TOTAL = 26
YES= 24
NO = 2
24/26 X 100 = 92%
5 The LG has 2 executed the • Evidence that all investment IMPLEMENTED PROJECTS IN FY 2018/19 budget for projects in the previous FY Sector Project -Budget estimate -Expenditure construction of were completed within approved budget – Max. 15% investment Administration - Construction of an administration block at plus or minus of original projects and Molo sub county 106,899,588 ( Budget estimate) budget: score 2 O&M for all major 81,014,976 (Expenditure )= 76% infrastructure projects during Administration- Renovation of Production office Block the previous FY 39,641,831 ( Budget estimate) 36,850,109 (Expenditure ) = 93% Maximum 4 points on this Education - Construction of a 2 classroom block at Performance Sonigwang P/S- Nagongera sub county 68,589,360 ( Measure. Budget estimate) 65,158,938 (Expenditure ) = 94% Education Renovation of a 5 classroom block at Gwaragwara P/S-Kisoko sub county 46,957,097 ( Budget estimate) 33,436,913 (Expenditure ) = 71%
Education Construction of a 2 classroom block at TICAF P/S-Osukuru sub county 68,421,604 ( Budget estimate) 64,460,809 (Expenditure ) = 94%
Education Construction of a 5 stance pit latrine at MbulaMachari P/S-Petta sub county 23,155,541 ( Budget estimate) 20,839,987 (Expenditure ) = 90%
Education Construction of a 5 stance pit latrine at Kainja P/S-Kirewa sub county 21,595,471 ( Budget estimate) 19,435,928 (Expenditure ) = 90%
Education Construction of a 5 stance pit latrine at Tororo Amry P/S-Rubongi sub county 24,621,300 ( Budget estimate) 21,709,224 (Expenditure ) = 88%
Education Construction of a 5 stance pit latrine at Merikit P/S-Merikit sub county 21,977,996 ( Budget estimate) 19,692,942 (Expenditure ) = 90%
Education Construction of a 5 stance pit latrine at Mulanda P/S-Mulanda sub county 21,887,914 ( Budget estimate) 19,699,123 (Expenditure ) = 90%
Education Construction of a 5 stance pit latrine at Abwel P/S-Mulanda sub county 21,754,192 ( Budget estimate) 19,472,715 (Expenditure ) = 90%
Education Construction of a 5 stance pit latrine at Orago P/S-Molo sub county 21,580,937 ( Budget estimate) 18,690,243 (Expenditure ) = 87%
Education Construction of a 5 stance pit latrine at Mbula Machar P/S-Petta sub county 21,794,069 ( Budget estimate) 20,839,987 (Expenditure ) = 96%
Education Renovation of four classroom blocks at Mahanga P/S- Nagongera T/C 44,068,593 ( Budget estimate) 39,665,169 (Expenditure ) = 90%
Education Renovation of seven classroom blocks at Kidoko P/S- Molo sub county 51,476,662 ( Budget estimate) 48,902,829 (Expenditure ) = 95%
Education- Renovation of seven classroom blocks at St Agnes Mella P/S-Magola sub county 60,098,043 ( Budget estimate) 60,098,000 (Expenditure ) = 100%
Health - Construction of a maternity ward at Kwapa H/C III- Kwapa sub county 115,908,500 ( Budget estimate) 99,833,850 (Expenditure ) = 86%
Health- Completion of a maternity ward at Mulanda H/C IV- Mulanda sub county 197,268,093 ( Budget estimate) 156,214,624 (Expenditure ) = 97%
Health - Renovation of OPD Block at Kiyeyi HC lIl- Nabuyoga sub county 36,790,052 ( Budget estimate) 32,620,680 (Expenditure )= 87%
Health - Renovation of Maternity block at Nagongera HC IV- Nagongera Town council 37,612,600 ( Budget estimate) 33,546,514 (Expenditure ) = 89%
Health - Construction of a walkway at Tororo main hospital 160,541,640 ( Budget estimate)146,800,000 (Expenditure ) = 91%
Water - Extension of piped water to s/counties. 436,355,000 ( Budget estimate)415,955,806 (Expenditure ) = 95%
Water - Construction of 13 bore holes 340,000,000 ( Budget estimate) 332,992,318 (Expenditure ) = 98%
TOTAL 2,146,003,402 (Budget) 1,868,376,615 (Expenditure)
ACTUAL/BUDGETED X 100
The LG total budget for the 26 implemented projects was Shs…2,146,003,402. and the actual expenditures was of Shs…1,868,376,615 resulting into that 87%.
5 The LG has 2 executed the • Evidence that the LG has List of assets and projects in need of maintenance for budget for budgeted and spent at least FY 2018/2019 was in place as below: construction of 80% of the O&M budget for Sector- Asset/Project- Cost of O&M investment infrastructure in the previous FY: score 2 projects and Administration -Maintenance - Vehicles -12,628,000 O&M for all major infrastructure Finance - Maintenance - Vehicles -1,200,000 projects during the previous FY Statutory - Bodies Maintenance - Vehicles -12,000,000
Maximum 4 Production -Maintenance Machinery & Equipment points on this -2,440,000 Performance Works -Maintenance -Other -3,297,000 Measure. Education -Renovation of 5-classroom block at Gwaragwara P/s in Kisoko Sc - 46,957,097
Education -Renovation of 4-classroom block at Mahanga P/s in Nagongera Tc 44,068,593
Education -Renovation of 7-classroom block at St. Agnes Mella P/s in Magola Sc 60,098,043
Education Renovation of 7-classroom block at Kidoko P/s in Molo Sc 51,476,662
Health -Renovation of OPD block at Kiyeyi HCIII in Nabuyoga Sc 36,790,052
Health -Renovation of Maternity block at Nagongera HCIV 37,612,600
Total Budget = 281,203,047
Asset/Project - (O&M Budget) -(Actual Expenditure)
Maintenance - Civil - 4,200,000 (O&M Budget ) 3,594,499 (Expenditure )
Renovation of 5-classroom block at Gwaragwara P/s in Kisoko Sc 46,957,097 (O&M Budget) 33,436,913 (Expenditure )
Renovation of 4-classroom block at Mahanga P/s in Nagongera Tc 44,068,593 (O&M Budget) 39,665,169 (Expenditure )
Renovation of 7-classroom block at St. Agnes Mella P/s in Magola Sc 60,098,043 (O&M Budget) 60,098,000 (Expenditure )
Renovation of 7-classroom block at Kidoko P/s in Molo Sc 51,476,662 (O&M Budget) 48,902,829 (Expenditure )
Renovation of OPD block Kiyeyi HCIII at Kidoko P/s in Nabuyoga Sc 36,790,052 (O&M Budget) 32,620,680 (Expenditure )
Renovation of Maternity block at Nagongera HCIV 37,612,600 (O&M Budget) 33,546,574 (Expenditure )
TOTAL 281,203,047 (O&M Budget) 251,864,664 (Expenditure )
Budget for O&M in FY 2018/2019 Shs 281,203,047 Source: Status Report on both Planned & Implemented Projects in FY 2018/2019 by District Engineer.
Actual expenditure on O&M during the FY 2018/2019 Shs 251,864,664 Source: Status Report of Completed projects in FY 2018/2019 by Procurement Unit.
Percentage: 251,864,664/281,203,047 x 100 = 89.6%.
Human Resource Management 6 LG has 0 substantively • Evidence that the LG has At the time of assessment, only 3 out of 9 positions of HoDs recruited and filled all HoDs positions were substantively filled. appraised all substantively: score 3 On 14th September 2016 the MoPs undertook the Heads of restructuring exercise and through ref ACR 135/306/02 it Departments shared the guidelines for restructuring with the LGs Maximum 5 Unfortunately Tororo LG was unable to develop a staff points on this structure in the given time frame due to un conducive Performance political environment. Measure Through a council meeting held on 16th May 2019 under minute 29/FC/6/5/2019 the council customised and approved the recommended staff structure.
Through a letter dated 24th June 2019 ref CR/165/4 the council wrote to the PS MoPS informing the Ministry of the reason for delay to Customise the structure through the same communication the LG attached the customised structure and by the time of assessment the LG had not yet received an approval for the submitted customised structure from MoPS .
The structure illustrated that there should be 9 Heads of departments. The PAT identified only 3 out of 9 positions that where substantively filled these included the following;
Mark Abulu – appointed CFO through appointment letter dated 3rd April 2014 reference number CR./156/4
O w i n o F e l i x a p p o i n te d District Planner through appointment letter dated 31st May 2014 reference number CR./156/4
Dr. Okumu D a v i d C y r u s appoi nted DHO through appointment letter dated 10th Jan 2006 reference number CR/D 10104
Five positions were filled with assigned staff these included the following;
Aol Mary Everlyne – assigned DNRO through assignment letter dated 5/9/2018 reference number CR/D11344
Asaya Andrew Peter – assigned DE through assignment letter dated 23rd Aug 2018 reference number CR/D11344
Odoi Albert – assigned DEO through assignment letter dated 7th October 2019 reference number CR/D10278
Oguti Owenda Vincent – assigned DCDO through assignment letter dated 23rd Aug 2018 reference number CR/D11344
George Etyang Emukule – assigned DCO through assignment letter dated 4th September 2019 reference number CR/153/3
Okware Patrick – assigned DPO through assignment letter dated 23rd Aug 2018 reference number CR/D10789 6 LG has 2 substantively • Evidence that HoDs have During the time of assessment all appointed HoDs and recruited and been appraised as per assigned HoDs had performance reports on file as listed appraised all guidelines issued by MoPS below; Heads of during the previous FY: score Mark Abulu – appointed CFO had a performance report Departments 2 signed on 20th September 2019 Maximum 5 Owino Felix appointed District Planner had a performance points on this report signed on 27th July 2019 Performance Measure Dr. Okumu David Cyrus appointed DHO had a performance report signed on 5th Aug 2019.
Aol Mary Everlyne – assigned DNRO had a performance report signed on 27thJuly 2019.
Asaya Andrew Peter – assigned DE had a performance report signed on 27th Aug 2019
Odoi Albert – assigned DEO had a performance report signed on 1st July 2019
Oguti Owenda Vincent – assigned DCDO had a performance report signed on 2nd Aug 2019
George Etyang E mukul e – assigned DCO had a performance report signed on 19th Aug 2019
Okware Patrick – assigned DPO had a performance report signed on 16th Aug 2019
7 The LG DSC has 2 considered all • Evidence that 100 % of staff All 267 vacancies submitted for recruitment were staff that have submitted for recruitment considered. been submitted have been considered: score Through Various cover letters attached with declaration for recruitment, 2 forms dated 21st January 2019 ref CR/214/20 containing 77 confirmation and vacancy declarations, and 5th Feb. 2019 reference number disciplinary CR/214/20 containing 172 vacancy declarations, which actions during the added up to a total of 249 vacancies were submitted by the previous FY. CAO Maximum 4 Also a total of 18 declarations were submitted on 13th Feb points on this 2019 ref C/214/20 to DSC giving a total of 267 vacancies Performance declared. Measure. adverts where run both internal ( on 13th Feb 2019) and external (15 Feb. 2019) through the Monitor Daily Newspaper
Then DSC meetings were held on 4th and 5 July 2019 under different minute numbers appointing successful candidates. For instance under minute 131/2019 Mr Owere Gerald was appointed Senior Laboratory Technologist.,under Min 132/2019, Mr. Othieno Peter was appointed a health educator 7 The LG DSC has 1 considered all • Evidence that 100 % of In the FY under review ( 2018/19) all 39 staff submitted staff that have positions submitted for for confirmation were considered been submitted confirmation have been Through multiple cover letter submitted on different dates for recruitment, considered: score 1 such as 17th May 2019 ref CR/214/20,18h June 2019 ref confirmation and CCR/214/20,10th June 2019 ref CR/302/2 disciplinary actions during the a total of 39 staff were submitted to DSC for confirmation. In previous FY. DSC meetings held on 30th, 31st, July 2019 8th ad 12th August 2019 were confirmed. For example under min Maximum 4 196/2019 Mr Othieno David was confirmed as an education points on this assistant Grade II, under Min 190/2019 Mr. Oketcho Charles Performance was confirmed as an artisans Mate Measure.
7 The LG DSC has 1 considered all • Evidence that 100 % of 7 cases submitted to DSC for disciplinary actions were staff that have positions submitted for considered. been submitted disciplinary actions have The 7 submissions were made on different dates such as for recruitment, been considered: score 1 2 n d F e b . 2 0 1 9 r e f CR/167/1,13th Feb. 2019 ref confirmation and CR/2102,6th Feb 2019 ref TMC/CR/16/121,11th April 2019 disciplinary ref CR/214/20, 19th March 2019 ref CR/210/12 to the DSC actions during the and were also discussed in different DSC meetings for previous FY. instance cases submitted through submission letters dated Maximum 4 2 n d F e b . 2 0 1 9 r e f CR/167/1 and 6th Feb 2019 ref points on this TMC/CR/16/121 were discussed on 13th February 2019 Performance under Min 59/2019, Oketh Denis( senior civil servant) and Measure. Etutu Ekoji (road inspector) were interdicted for abuse of office therefore causing financial loss to the LG. 8 Staff recruited 0 and retiring • Evidence that 100% of the In FY2018/19 the recruitment process started in the same access the salary staff recruited during the year but the appointments were done in FY 2019/2020 and pension previous FY have accessed reference to DSC meeting minutes dated on 4th and 5 July payroll the salary payroll not later 2019. respectively than two months after None of the 199 newly recruited staff accessed salary within two appointment: score 3 payroll within two months months During the FY under review, the LG recruited 199 staff and Maximum 5 none accessed salary payroll within two months points on this Performance for examples; Measure. Nabito Sharon was appointed as Enrolled Nurse through appointment letter dated 16th July 2019 under reference number CR/156/4 and posted to Pokongo HC II through posting letter dated 28th August 2019 under reference CR /161/4 and entitled to a Base salary of 551,842 under IPPS 1050560 as stated on the first pay slip dated 28th November 2019.
Awino Sandra Mercy was appointed as Enrolled Middwife through appointment letter dated 16th July 2019 under reference number CR/156/4 and posted through posting letter dated 28th August 2019 under reference CR /161/4 and entitled to a Base salary of 1,839,474 under IPPS 1050802 as stated on the first pay slip dated 28th November 2019.
8 Staff recruited 0 and retiring • Evidence that 100% of the None of 3 LG staff who retired in FY 2018/19 had accessed access the salary staff that retired during the the pension payroll within (2) months after retirement. For and pension previous FY have accessed example payroll the pension payroll not later Achiro Ventorine Kitara (Head Teacher) IPPS No. 455647 respectively than two months after retired on 1st July 2018 and accessed pension in June within two retirement: score 2 2019 months Olowo Violet (Education Assistant) IPPS No. 459652 Maximum 5 retired on 12thAugust 2018 and accessed pension in points on this January 2019 Performance Measure.
Revenue Mobilization 9 The LG has 0 increased LG • If increase in OSR Total of OSR (excluding sale of assets) for FY 2017/2018: own source (excluding one/off, e.g. sale of Shs 644,552,023 as on page 30 of the Final accounts for revenues in the assets) from previous FY but FY 2017/2018. last financial year one to previous FY is more Total of OSR (excluding sale of assets) for FY 2018/2019: compared to the than 10 %: score 4. Shs 499,956,848 as on page 30 of the Draft Final Accounts one before the • If the increase is from 5% - for FY 2018/2019. previous financial 10 %: score 2. year (last FY year Decrease was Shs 144, 595,175 representing -22.4% but one) • If the increase is less than 5 %: score 0. Workings: 144,595,175/644,552,023 x 100 = -22.4% Maximum 4 points on this The decrease of -22.4% was caused by a big drop on Performance Property Rates collected in FY 2018/2019 of Shs Measure. 204,208,094 which was as a result of Council’s failure to sit and approve the Valuation Court to address tax payers’ complaints on the Valuation Roll. Resultantly Property Rates Tax payers like Simba Cement, Hima Cement were reluctant to pay.
10 LG has collected 0 local revenues as • If revenue collection ratio Total Local Revenue Planned/Budgeted (Original Budget) per budget (the percentage of local for FY 2018/2019 was Shs 1,356,120,454 as on page 49 of (collection ratio) revenue collected against the approved budget for FY 2018/2019 planned for the previous FY Maximum 2 (budget realisation) is within Total Local Revenue collected during FY 2018/2019 was points on this Shs 499,956,848 as on page 30 of the Draft Final Accounts performance +/- 10 %: then score 2. If more for FY 2018/2019. measure than +/- 10 %: Score 0. Performance was: 499,956848/1,356,120454 x 100 = 36.9%
The weak performance was attributed to the District Council’s failure to sit and approve the Valuation Court to handle the Valuation Roll issues resulting into failure to collect Property rates in FY 2018/2019. 11 Local revenue 0 administration, • Evidence that the The District collected Shs 181,809,386 in respect of LST. allocation and District/Municipality has 65% of Shs 181,809,386 was Shs 118,176,100. transparency remitted the mandatory LLG share of local revenues: However, actual remittance to LLGs was Shs 43,278,100 Maximum 4 score 2 representing 23.8% instead of 65% as recommended in the points on this LGA Cap 243 as amended section 85 (4) performance measure. LLG Remittance to LLGS
Osukuru 2,916,634
Kwapa 1,817,935
Mukuju 2,523,519
Merikit 1,964,856
Malaba TC 2,029,506
Molo 1,738,796
Mella 1,674,451
Petta 1,540,521
Nabuyoga 2,302,946
Iyolwa 1,879,909
Magola 1,669,121
Nagongera TC 1,263,627
Mulanda 2,689,952
Paya 2,300,660
Sopsop 1,516,708
Kirewa 2,060,019
Kisoko 1,663,189
Nagongera SC 3,277,999
Rubongi 2,471,779
TMC Eastern Division 2,080,892
TMC Western Division 1,895,081
TOTAL 43,278,100 11 Local revenue 2 administration, • Evidence that the total Actual Local Revenue collected in FY 2017/2018 was Shs allocation and Council expenditures on 644,552,023 as on page 30 of the Final Accounts FY transparency allowances and emoluments- 2017/2018. (including from all sources) is Maximum 4 not higher than 20% of the 20% of Shs 644, 552,023 was Shs 128,910,405 points on this OSR collected in the previous Total expenditure on Council allowances and emoluments performance FY: score 2 in FY 2018/2019 was: measure. Council allowances, emoluments: Shs 35,255,000
Standing Committee allowances and transport refund: Shs 14,460,000
TOTAL: 49,715,000
Percentage was : 49,715,000/644,552,023 x 100 = 7.7% which was within the limits of 20% of OSR collected in FY 2017/2018
Council and standing committees did not sit as often as the law requires because of the political climate that prevailed in the District at the time.
Procurement and contract management 12 0 The LG has in • Evidence that the District The District LG had a position of Senior Procurement place the has the position of a Senior Officer substantively occupied, Assistant Procurement capacity to Procurement Officer and Officer in place but position of Procurement Officer was not manage the Procurement Officer (if substantively occupied. procurement Municipal: Procurement function Officer and Assistant Procurement Officer) The Senior Procurement Officer (Mr Mangeni Richard) was Maximum 4 substantively filled: score 2 points on this appointed on promotion on 30th July 2008as directed by performance DSC under min no 102/2008. Ref:CR/D/101181 measure.
Assistant Procurement officer (Mr Okware Alex) was appointed on 16thJune 2015 by DSC under min no 79/2015 (i) signed by CAO. Ref: CR/156/4. 12 1 The LG has in • Evidence that the TEC The appointed Evaluation committee for the procurement place the produced and submitted during FY 2018/2019 produced evaluation reports with capacity to reports to the Contracts technical and clear recommendations to the contract manage the Committee for the previous committee for instance; procurement FY: score 1 function
Maximum 4 Construction of Outpatient Department at Kwapa HC III points on this Ref:Toro 554/work’s/2018-19/00004 was evaluated by performance Ag.DE,DWO, Senior Education Officer, DHO and SAA. and measure. submitted on 15th April 2018
In report dated 15th August 2018 the TEC recommended to the CC that Marguette Frontier contactors Ltd be a warded contract as the best bidder at UGX 115,908,500.
The CC on 12th October 2018 under min no 232/DCC/2018/19 upheld recommendation of EC and awarded Marguette Frontier contactors Ltd a contact of UGX 115,908,500.
The same TEC evaluated procurement subject
Construction of Hand pumped boreholes lot 1 and CC awarded a contract to KLR Uganda Ltd at UGX 144,779,721.Ref: Toro 554/wrks/2018-19/00013
Construction of 05 stance lined pit latrine at Mbula Machari p/sSub County Ref: Toro/wrks/2018-19/00035was evaluated on 8th February 2019by Ag. DE,DEO,Road Inspector, SAA and Assistant Procurement Office.In its report it recommended CC to award Maoko (U) ltd at UGX 22,000,000
The CC on 17th April 2019 under min no 294/DCC/2019 upheld recommendation of EC and awardedMaoko (U) ltd a contact of UGX 22,000 12 1 The LG has in • Evidence that the Contracts The Contracts Committee considered recommendations of place the Committee considered the TEC and in all awarded contracts, the PAT did not note capacity to recommendations of the TEC any deviations from EC recommendations For examples: manage the and provide justifications for procurement any deviations from those function recommendations: score 1 In its report dated 15th August 2018 the TEC recommended Maximum 4 to the CC that Marguette Frontier contractors points on this performance measure. Ltd be a warded contract as the best bidder at UGX 115,908,500.
The CC on 12th October 2018 under min no 232/DCC/2018/19 upheld recommendation of EC and awarded Marguette Frontier contactors Ltd a contact of UGX 115,908,500.
In its report of 8th February 2019, the TEC recommended that the Construction of 05 stance lined pit latrine at Mbula Machari Ref: Toro 554/wrks/2018-19/00035 it recommended that the contract be awarded to Maoko (U) ltd at UGX 22,000,000
The CC on 17th April 2019 under min no 294/DCC/2019 upheld recommendation of EC and awarded Maoko (U) ltd a contact of UGX 22,000,000.
13 2 The LG has a • a) Evidence that the The procurement plan for FY 2019/2020 covered all the comprehensive procurement and Disposal infrastructure projects for the FY 2019/2020 AWP for Procurement and Plan for the current year instance Disposal Plan covers all infrastructure covering projects in the approved On page 1 of 2 of procurement plan, the project for the infrastructure annual work plan and budget construction of 5 stance pit latrine at Maliri p/s at activities in the and b) evidence that the LG 22,000,000 was reflected in AWP at page no.89-90 approved AWP has made procurements in On page 1 of 2 of procurement plan, the construction of and is followed. previous FY as per plan Administration block Nabuyoga S/C headquarter at UGX (adherence to the 120,000,000 was reflected in AWP at page no.10 Maximum 2 procurement plan) for the points on this previous FY: score 2 The procurement plan for FY 2018/2019 corresponds well performance with respective AWP for example construction of 2 measure. classroom block at TICAF p/s projected at UGX 70,000,000 on page 1 of 4 of procurement plan was also capture on page 63 of FY 2018/2019 AWP. 14 • For current FY, evidence 0 The LG has that the LG has prepared 80% By 30th August 2019, the PDU had not prepared 80% of the prepared bid of the bid documents for all Bid Documents for all Infrastructure/Investment projects as documents, investment/infrastructure by evidenced below. maintained August 30: score 2 contract registers and procurement Out of 34 no of Investment/ infrastructure projects, only 21 activities files and no (62%) had been prepared by time of Assessment. adheres with Examples are. established thresholds. Construction of a two classroom block at Kirewa p/s under emergency construction Rehabilitation program. Dated 12th Maximum 6 November 2019 points on this performance Renovation of seven classroom block at Muanda primary measure. school dated 25th June 2019
Construction of two classroom blocks at Katerema P/S dated 25th June 2019
14 2 The LG has • For Previous FY, evidence There was DLG Contract Register that captured all the prepared bid that the LG has an updated contracts executed for both works and supplies for the FY documents, contract register and has 2018/2019. maintained complete procurement activity contract registers files for all procurements: and procurement score 2 The register comprises of S/no. Procurement reference activities files and number, subject of procurement, method of procurement, adheres with Contactor, Date of Award, Contract value, status, Amount established paid, Retained and Balance. thresholds.
Maximum 6 points on this The Contracts Register was up to date as it captured performance Construction of a 2 classroom block at Ticaf p/s (ref no. measure. Toro 554/wrks/2018-19/00013)that had been completed on 1st April 2019. 14 • For previous FY, evidence 2 The LG has that the LG has adhered with All the procurements undertaken during the FY 2018/2019 prepared bid procurement thresholds complied with Regulation 33(3)ofthe LGs (Public documents, (sample 5 projects): score 2. Procurement and Disposal of Public Assets) Regulations maintained 2006 Thresholds for procurement of Works (1a and 1b), contract registers thresholds for procurement of supplies and services (2a and and procurement 2b), micro procurement (3) and community purchase activities files and (4).The LG used two procurement methods;Open adheres with Domestic and Selective bidding. This was evident from the established sampled projects asfollows;; thresholds. Construction of outpatient Department at Kwapa HC III (ref Maximum 6 no. Toro 554/wrks/2018-19/00004) at UGX 115,908,500. points on this The method used was Open Domestic Bidding and was performance advertised in Daily Monitor, 3rd July 2018. This adhered to measure. the Thresholds.
Construction of hand pump borehole lot I (ref no. Toro 554/wrks/2018-19/00064) at UGX 114,779,721. The method used was Open Domestic Bidding and was advertised in Daily Monitor, 3rd July 2018. This adhered to the Thresholds.
Construction of a 2 classroom block at Ticaf p/s (ref no. Toro 554/wrks/2018-19/00013). The method used was Open Domestic Bidding and was advertised in the Daily Monitor, 3rd July 2018. This adhered to the Thresholds.
Construction of 5 stance line pit latrine at Mbula Machari P/S (ref 554/wrks/2018-19/00035) at UGX 22,000,000. The method used was Selective Bidding and this adhered to the Thresholds
Construction of pipeline OD50mm PN10 lot 2 in rural growth centers. Ref:Toro 554/wrks/2018-19/000062 at UGX 163,742,700. The method used was Open Domestic Bidding and was advertised in the Daily Monitor, 3rd July 2018. This adhered to the Thresholds. 15 • Evidence that all works 2 The LG has projects implemented in the For FY 2018/2019 all works projects implement were certified and previous FY were appropriately certified based on technical supervision provided detailed appropriately certified – For instance project interim and completion information on all certificates for all projects investments based on technical supervision: score 2 Interim payment certificate for construction of two classroom Maximum 4 block at TICAF (ref no. Toro 554/wrks/2018-19/00013was points on this issued on 1st April 2019 and signed by the Supervisor of performance works (civil) and DE after supervising the project. measure
Substential completion certificate of construction of pipeline OD50mm PN10 in rural growth centres Lot 2 (ref no. Toro 554/wrks/2018-19/00062) issued on 19th December 2018 and signed by DWO and CAO. The project was inspected by District Water Officer dated December 2019.
Interim payment certificate for of construction of OPD at Kwapa HCIII (ref no. Toro 554/wrks/2018-19/00004) issued on 21st June 2019 by Supervisor of Works (Engineering Assistant) and CAO. The project was inspected by the Supervisor of Works (ag. District Engineer)on 21st June 2019.
15 0 The LG has • Evidence that all works The was no projects that was clearly labelled at time of certified and projects for the current FY are assessment but the DLG had started on provided detailed clearly labelled (site boards) project indicating: the name of the information on all project, contract value, the Construction of community centre at Kariwa investments contractor; source of funding and expected duration: score Maximum 4 2 points on this Construction of Administrative block at Nabiyoga Sub performance county. measure
Renovation of seven classroom block at Mulanda P/s
Construction of 2 classroom block at Odikai P/s
All these did not have site boards.
Financial management 16 4 The LG makes • Evidence that the LG makes The LG was on IFMS and operated one bank account monthly and up monthly bank reconciliations called Tororo District Treasury Single Account (TSA) which to-date bank and are up to-date at the time had been duly reconciled on monthly basis as evidenced in reconciliations of the assessment: score 4 the General Ledger Reconciliation Summary Report below:
Maximum 4 Bank Statement Closing Balance as at 30th/6/2019: 0 points on this performance GL Cash Account Balance – Adjusted Bank Statement measure. Balance as at 30th/6/2019: 0 In addition, the LG was maintaining one bank account (TSA) under IFMS which had also been duly reconciled on monthly basis up to 31st October 2019 as evidenced in the General Ledger Reconciliation Summary Report below:
Bank Statement Closing Balance as at 3st October 2019: 0
GL Cash Account Balance – Adjusted Bank Statement Balance as at 31st October 2019: 0
17 • If the LG makes timely 0 The LG made payment of suppliers during The LG did not make timely payments of suppliers during timely payment of the previous FY – no overdue FY 2018/2019 as evidenced from the sampled payments suppliers during bills (e.g. procurement bills) which delayed for over 30 days contrary to the payment the previous FY of over 2 months: score 2. schedule of not later than 30 days stipulated in the respective signed contract agreements: Maximum 2 points on this M/s Fiona International LTD requested for payment of Shs performance 3,493,620 for construction of 2 classroom block at measure POBWOK P/s which was certified under certificate No. 3 dated 28th/1/2019 and recommended by the payment by DEO on 14th/2/2019 and paid on 24/4/2019 vide PV No. 22326892 after 204 days.
M/s Fiona International LTD requested for payment of Shs 2,162,800 on 7th/11/2018 for Retention for construction of a 5 stance lined pit latrine at Mpungwe
P/S which was certified under certificate No. 02 dated 8th /11/2019 and recommended by DEO on 13th/12/2018 and paid on 24/4/20914 PV No. 7th/6/2019 after 168 days.
M/s Multect Consult Uganda LTD requested for Shs 127,678,950 on 30th/01/2019 for construction of seven (7) Hand Pumped Boreholes under DWSDCG – Lot 2 which was certified under certificate No. 1 dated 19th/4/2019 and recommended for payment by DWO on the same day and paid on 27th/6/2019 after 148 days. 18 1 The LG executes • Evidence that the LG has a The LG had a substantive Principal Internal Auditor by the the Internal Audit substantive Senior Internal names of Amali Jane Owora appointed on promotion by the function in Auditor: 1 point. District Service Commission on 18th/5/2016 Ref. CR/156/4 accordance with under DSC Min. No. 63/2016 (i) the LGA section • LG has produced all 90 and LG quarterly internal audit reports procurement for the previous FY: score 2. regulations
Maximum 6 points on this performance measure.
18 2 The LG executes • LG has produced all The LG produced all the 4 (four) Quarterly Internal Audit the Internal Audit quarterly internal audit reports Reports for FY 2018/2019 which were copied to various function in for the previous FY: score 2. authorities including CAO, OAG,IAG, LGPAC to mention accordance with but a few: the LGA section 90 and LG Quarter Date of report Reference procurement Quarter 1 31st/10/2018 Unreferenced regulations Quarter 2 4th/2/2019 CR/252/2 Maximum 6 points on this Quarter 3 30th/4/2019 IA/252/2 performance measure. Quarter 4 12th/8/2019 IA/252/2 18 Evidence that the LG has 0 The LG executes provided information to the The LG did not avail Information to Council &LG PAC on the Internal Audit Council and LG PAC on the the status of implementation of Internal Audit Queries raised function in status of implementation of during FY 2018/2019: accordance with internal audit findings for the Nature and total number of queries raised: 17 the LGA section previous financial year i.e. 90 and LG follow up on audit queries Nature and total number of queries cleared: 00 procurement from all quarterly audit regulations reports: score 2. Nature and total number of queries pending: 17
Maximum 6 The nature of queries raised and not cleared included the points on this following: performance measure. Shs 620,000 (payee not indicated) unaccounted for under Podaka Community Valley Dam in Kisoko Sub county.
Incomplete accountability for Shs 27,000 (payee not indicated) under construction of Podaka Market Stall and Pit Latrine.
Non acknowledgement and accountability for Shs 12,196,624 PHC transfers to HCIIs.
Non-acknowledgement of Shs 7,178,658 PHC transfers to HCIIs.
Incomplete accountability for Shs 37,668,000 by various payees under Education Sector.
UPE Grant for 2nd Quarter FY 2018/2019 totalling to Shs 217,521,637 not accounted for.
18 0 The LG executes • Evidence that internal audit All the 4 Quarterly Internal Audit Reports for FY 2018/2019 the Internal Audit reports for the previous FY were duly submitted to the LG Accounting Officer and function in were submitted to LG copied to LGPAC as illustrated in the table above. accordance with Accounting Officer, LG PAC the LGA section and LG PAC has reviewed Quarter Date of submission Reference 90 and LG them and followed-up: score for report review procurement 1. Quarter 1 23rd/11/2018 No LGPAC regulations Review Maximum 6 Quarter 2 4th/2/2019 No LGPAC points on this Review performance measure. Quarter 3 4th/11/2019 No LGPAC Review
Quarter 4 4th/11/2019 No LGPAC Review
NOTE: LGPAC failure to review all the 4 (four) Quarterly Internal Audit Reports for FY 2018/2019 was attributed to sharing the Clerk to Council with other departments which interfered with the Committee’s schedules of work.
This was captured in the LGPAC Minutes of 30th/01/2018 while reviewing the Internal Audit Reports for Malaba TC for 1st, 2nd, 3rd & 4th Quarters FY 2016/2017. 19 • Evidence that the LG 0 The LG maintains maintains an up- dated The LG maintained both a manual and IFMS assets register a detailed and assets register covering with sections of Land & Buildings, Motor Vehicles & Heavy updated assets details on buildings, vehicle, Plants and Assets – General. register Maximum etc. as per format in the However, although the manual Register had been updated, 4 points on this accounting manual: score 4 performance the Assets – General had been wrongly maintained in the measure. Register for Motor Vehicles & Heavy Plants.
In addition, although the IFMS Assets Register had the required sections, the Register for Motor Vehicles and Heavy Plants lacked the provision for O&M contrary to the format in the LGAM 2007 as on pages 167 & 168.
20 4 The LG has Quality of Annual financial The Auditor General's Opinion on the financial statements obtained an statement from previous FY: of Tororo LG for the year ended 30th June 2019 was unqualified or "Unqualified". qualified Audit • Unqualified audit opinion: opinion score 4
Maximum 4 • Qualified: score 2 points on this • Adverse/disclaimer: score 0 performance measure
Governance, oversight, transparency and accountability 21 2 The LG Council • Evidence that the Council The LG Council met and discussed service delivery related meets and meets and discusses service issues as provided in the minutes below: discusses service delivery related issues delivery related including TPC reports, Quarter 1: Meeting held on 3rd August 2018 chaired by Hon issues monitoring reports, Okea John the District Speaker discussed: performance Maximum 2 Under Minute 10/TDC/08/2018 laying of the budget points on this assessment results and LG estimates for FY 2018/2019. Hon Opio Simon laid budget performance PAC reports for last FY: score estimates of shs 54,779,474,844 before Council. measure 2 Under Minute 11/TDC/08/2018; Presentation, Discussion Of The Procurement Plan For FY 2018/2019
Hon Opio Presented the Procurement Plan for FY 2018/2019 which was adopted as a working document for Council.
Under MIN 12/TDC08/2018 discussion of the budget estimates FOR FY 2018/2019
Hon Opio Simon layed budget estimates of shs 54,779,474,844 before Council which was adopted as a working document for Council.
Quarter 2:There was no meeting
Quarter 3: Meeting held on 26 January 2019
Held at Muwafu Primary School Chaired by HE The President; The meeting was called and chaired by HE the President to reconcile the Itesot with the Japadhola and reconvene the Council Sessions Meeting held on 21st ebruary 2019 chaired byNekesaDamali Waka the Deputy Speaker.
Matters discussed: MIN 17/FC/2019 approval of area land board
Hon Opio presented Pajwenda and Nabuyonga Town Council be considered as potential sources of local revenue
MIN 17/FC/2/2019 presentation and approval of supplementary budgets
The chairperson informed members that he was not happy with marks scored during the ULGA assessment. He attributed the poor performance to non-functionality of Council and hoped that the scores would improve in the next Assessment.
Quarter 4: Meeting held on 12th April 2019 chaired by District Speaker Hon Okea John
Matters discussed: MIN 22/FC/12/04/2019 presentation of committee reports
Committee reports for health and education, works and technical service, production and marketing, gender and finance committees were presented to council.,
Matters discussed: MIN 22/FC/12/04/2019 presentation of supplementary budget
The Supplementary discussion was differed to next utilizing the time for a brief from Mr Swizin Kinga Mugyema commissioner MOLG aimed at putting differences aside and fostering normal functioning of the District Council
Meeting held on 16 May 2019 chaired by District Speaker Hon Okea John
Matters discussed: MIN 26/FC/16/05/2019 approval of supplementary budgets.
After discussion, a supplementary budget of UGX 662,797,294 being additional funds under NUSAF III was approved as a working document of Tororo District Council.
MIN 29/FC/16/05/2019 Presentation and Discussion of Committee Reports
Committee reports for Health and Education, Works and Technical service, Production and Marketing, Gender and Finance committees were presented to Council.,
MIN 30/fc/16/05/2019:PRESENTATION AND APPROVAL OF TORORO DISTRICT BUDGET FY 2019/2020
A budget of UGX 64, 762,156,000 was presented and approved by Council for FY 2019/2020
MIN 31/FC/16/05/2019: Presentation and approval of capacity building work plan for the FY 2019/2020
A proposal on career development for staff, Orientation for Political leaders, induction for newly recruited staff and Pre retirement training was presented to Council and approved as a working document of Council.
22 • Evidence that LG has 1 The LG has designated a person to The Local Government designated Mr Osudo Jackson the responded to the coordinate response to feed- Principal Assistant Secretary as person to coordinate feedback/ back (grievance/complaints) response to feed-back (grievance/complaints) and at the complaints and responded to feedback time of assessment there was no evidence of response to provided by and complaints: score 1. feedback and complaints citizens
Maximum 2 points on this Performance Measure
22 0 The LG has • The LG has specified a The LG did not have a specified and publicly displayed responded to the system for recording, system for recording, investigating and responding to feedback/ investigating and responding grievances. complaints to grievances, which should provided by be displayed at LG offices citizens and made publically available: score 1 Maximum 2 points on this Performance Measure
23 2 The LG shares Evidence that the LG has The LG had a LG Payroll and Pensioner Schedule information with published: displayed. The payroll for the month of November was citizens displayed . .An example of Civil Servants payroll was – 09- (Transparency) • The LG Payroll and 002-554010100-00-00-0000-0000—138101-212105503 Pensioner Schedule on NOV2019 Payroll Odumbi, Lawrence Total maximum 4 public notice boards and points on this other means: score 2 Performance Measure 23 1 The LG shares • Evidence that the The procurement plan was Not displayed because of huge information with procurement plan and volumes but Best Evaluated Bidder Notices and citizens awarded contracts and Procurement Notices were displayed. The assessment (Transparency) amounts are published: score found the Procurement Notice No. 3 FY 2019-20 under 1. Open National Bidding for supply of land for the markets in Total maximum 4 Buyemba, Osukuru subcounty, Mella Market in Mella points on this Subcounty listed under Performance Measure TORO 554/SUPLS/19-20/00016: Supply of Land for Buyemba Market in Osokuru Subcounty
TORO 554/SUPLS/19-20: Supply of Land for Mella Market in Mella subcounty
Publish bid Notice: 12/11/2019
Bid closing 03/12/2019
Display and Communication of Best Evaluater Bidder Notice 19/12/2019
Contract Award 23/12/2019
An example of Best Evaluated Bidder
Procurement Notice TORO 554/Wrks/2018-19/00063
Subject of Procurement Construction of seven (7) hand pumped boreholes under DWSDCG Lot 2
Method of procurement Open Bidding
Name of Best Evaluated Bidder Multec Consults (U) Ltd
Total Contract Price UGX 127,678,950
Date for display 05/09/2018
Date for removal 18/09/2018
signed by Dunstan Balaba
Position: CAO
Date: 5/9/2018
23 0 The LG shares • Evidence that the LG The LG disseminated the National Assessment Results information with performance assessment during DTPC Meeting of 23rd July 2019 under Min 6 citizens results and implications are Dissemination of National Assessment Report (Transparency) published e.g. on the On request of chairperson the District Planner presented Total maximum 4 budget website for the the LG Assessment Report 2017/18 points on this previous year (from budget Performance requirements): score 1. He appealed to HOD to cooperate and ensure that Measure everything is for the next assessment and cautioned that if the LG performs badly it would not get the bonus 30% but rather get a shortfall of 50% especially in Health and Education sectors.
However,there was no evidence that the LG performance assessment results and implications were published e.g on the budget website 24 0 The LGs • Evidence that the HLG have The HLG provided email evidence forwarding DDEG and communicates communicated and explained IPFs to LLGS but there was no evidence of a formal guidelines, guidelines, circulars and meeting to disseminate and explain guidelines, circulars circulars and policies issued by the and policies. policies to LLGs national level to LLGs during to provide previous FY: score 1 feedback to the citizens
Maximum 2 points on this performance measure
24 1 The LGs • Evidence that LG during the The LG during 2018/19 conducted discussions through communicates previous FY conducted Radio Programmes to interact with the public and also guidelines, discussions (e.g. municipal provide feed-back on status of activities as evidenced by circulars and urban fora, barazas, radio Invoice No. 202 Rock Mambo Radio dated policies to LLGs programmes etc.) with the 2/7/2019amounting to Ug shs 90,000 and Invoice No. 203 to provide public to provide feed-back dated 2/7/2019 for Radio Talk show held on Rock Mambo feedback to the on status of activity for 2 Hours on 28/6/2019 amounting to Ug shs 800,000 citizens implementation: score 1.
Maximum 2 points on this performance measure
Social and environmental safeguards 25 2 The LG has • Evidence that the LG The DLG gender focal person and CDO have provided mainstreamed gender focal person and guidance and support to sector department in FY2018/2019 gender into their CDO have provided guidance for instance activities and and support to sector planned activities departments to mainstream to strengthen gender, vulnerability and Presentation of guidelines for gender mainstreaming in women’s roles inclusion into their activities department work plans and activities. The Gender Officer score 2. Maximum 4 explained the purpose of the session being aimed at points on this increasing the level of knowledge and understanding of performance gender issues and how they can be mainstreamed into their measure. sectorial plans and also to promote equal participation and benefits for women and men in the development process under min no 7 of the minutes of Technical planning committee held on 5th February 2019.
Note of guidance form the Ministry of Gender Labour and Social Development (MGLSD) on revised guidelines for the implementation of the Uganda women entrepreneurship programme (UWEP) dated7th May 2019 signed by Pius Birigimana.
Note of guidance form the Ministry of Gender Labour and Social Development (MGLSD) on women enterprise fund WEP under Uganda women entrepreneurship programme (UWEP) dated 20th February 2019 and received by the LG on 27th February 2019.
Note of guidance form the Ministry of Gender Labour and Social Development (MGLSD) on redevelopment of national guidelines for closure of unapproved children homes dated 23rd January 2019 and received by Tororo LG by 30th January 2019.
Participated in gender and reproductive health meeting held on 8thAugust 2018 at Teachers Resource Centre. 25 2 The LG has • Evidence that the gender The DLC gender focal person and CDO planned for a mainstreamed focal point and CDO have minimum of 2 activities for current FY 2019/2020 for gender into their planned for minimum 2 instance activities and activities for current FY to planned activities strengthen women’s roles to strengthen and address vulnerability One commemoration of the literacy day at the District women’s roles and social inclusions and that headquarters conducted costing UGX 3,889,000 on page Maximum 4 more than 90 % of previous 139 of the approved AWP 2019/2020. points on this year’s budget for gender performance activities/ vulnerability/ social measure. inclusion has been Conducted 19 coaching mentoring and support supervision implement-ted: score 2. on gender mainstreaming and based violence in all the sub counties costing UGX 3,500,000 on page 140 of approved AWP 2019/2020.
4 youth executive meeting conducted costing UGX 13,670,000on page 142 of approved AWP 2019/2020.
The approved budget estimates was 4194,605,160 and expenditure was 4,191,510,814 thus implementing 100 % as sampled below
Being payment to facilitate celebration to for commemorate the international of women’s day dated 12th June 2019 at UGX 2,500,000.
To facilitate review meeting with all CBR volunteers Disabled People Organisation leaders and District leaders dated 21st May 2019 at UGX 3,580,000.
To facilitate training and capacity building for the youth council on 1st November 2018 at UGX 1,215,000.
Being transfer of special grant fund to 3 PWDs Beneficiary groups on 30th January 2019 at UGX 12,000,000. 26 1 LG has • Evidence that All projects implemented in FY 2018/2019 were established and environmental screening or appropriated screened and mitigation measures are maintains a EIA where appropriate, are planned and budgeted. For instance functional system carried out for activities, and staff for projects and plans and environmental mitigation measures are Construction of walk way at Tororo General Hospital. and social impact planned and budgeted for: assessment and score 1 Screening was done on 9thJuly 2018 by the SEO. The land acquisition Environment and Social Management Plan was done on 9th July 2018 by the DEO. Maximum 6 points on this Monitoring report was done on 14th June 2019.by DEO and performance DCDO. Finally an Environmental and Social Certification measure form was issued on 14th June 2019 by the Forest Ranger, DEO and DCDO.
Construction of Out Patients Department (OPD) block at Kwapa Health Centre III,
Screening was done on 8th July 2018 by the SEO. The Environment and Social Management Plan was done on 8th July 2018 by the DEO.
Monitoring report was done on 11th June 2019.by DEO and DCDO. Report on certification was not yet done because the project had just been finished.
Construction of 5 stance lined Pit Latrine at Mbula Machari under SFG
Screening was done on 1st July 2018 by the SEO. The Environment and Social Management Plan was done on 1st July 2018 by the DEO.
Monitoring report was done on 30thApril 2019.by DEO and DCDO. Finally an Environmental and Social Certification form was issued on 30th April 2019 by the Forest Ranger, DEO and DCDO. 26 1 LG has • Evidence that the LG The LG integrated environmental and social management established and integrates environmental and and health and safety plans in the contract bid documents maintains a social management and as highlighted below: functional system health and safety plans in the and staff for contract bid documents: score environmental 1 In the project for construction of outpatient department at and social impact Kwapa HCIII Ref: Toro 554/wrks/2018-19/00004, the assessment and following was included in the BOQ land acquisition
Maximum 6 points on this Lightening protection and fire extinguishers under section performance VII on item no (10.26-10.30) measure
Remove surplus excavated materials from the site under section VII on item no (1.7)
Removing rubbish and cleaning
In the project for construction of 2 classroom block at TICAF. Ref: Toro/554/wrks/18-19/00013, the following was included in the BOQ.
Excavate top vegetable soil average 150mm deep cart to spoil.
Return, fill and ram selected excavated materials around foundation.
All this was aimed at protecting the Environment 26 1 LG has • Evidence that all projects FY 2018/2019 DLG implemented project were on land established and are implemented on land where LG had a proof of land ownership for instance. maintains a where the LG has proof of functional system ownership (e.g. a land title, and staff for agreement etc..): score 1 On the project of the borehole in Aluka zone The land environmental Owner, Mr. Othieno Donato donated a piece of land to the and social impact district. The land measures around one plot. The mutual assessment and agreement to donate land on which to drill a borehole letter land acquisition was between the chairman LCI and the land owner written Maximum 6 on 21st November 2018. points on this performance measure On the project for construction of 5 stance lined pit latrine at Mbula Machari p/s, there was a consent form for voluntary land contribution (generic) between Tororo Archdiocese and LCI Mbula parish.
On the project for putting a borehole in Nyakesi Village. There was a land Agreement between Nyakesi Village council (LCI) and Ouma Patrick landowner dated 26th April 2018.
26 1 LG has • Evidence that all completed There was evidence that all completed projects had established and projects have Environmental environmental and social mitigation forms completed and maintains a and Social Mitigation signed by the CDO and DEO as evidenced below. functional system Certification Form completed and staff for and signed by Environmental environmental Officer and CDO: score 1 Construction of 5 stance lined Pit Latrine at Mbula Machari and social impact under SFG assessment and land acquisition An Environmental and Social Certification form was issued on 30th April 2019 by the Forest Ranger, DEO and DCDO. Maximum 6 points on this performance measure Construction of walk way at Tororo General Hospital.
An Environmental and Social Certification form was issued on 14th June 2019 by the Forest Ranger, DEO and DCDO.
Construction of boreore in Nyakesi E zone.
An Environmental and Social Certification form was issued on 30th April 2019 by the Forest Ranger, DEO and DCDO. 26 0 LG has • Evidence that the contract There was no evidence that the contract payment established and payment certificated includes certificated included prior environmental and social maintains a prior environmental and clearance since all the sampled interim certificated, there functional system social clearance (new one): was no one from Environment that signed. and staff for Score 1 environmental and social impact assessment and land acquisition
Maximum 6 points on this performance measure
26 1 LG has • Evidence that There was evidence that the Environmental Officer and established and environmental officer and CDO monthly report, includes (a) completed checklists, (b) maintains a CDO monthly report, includes deviations observed with pictures (c) corrective actions functional system a) completed checklists, taken as sampled below and staff for environmental b) deviations observed with and social impact pictures, c) corrective actions Environmental monitoring report for hand pumped bore assessment and taken. Score: 1 holes dated 18th December 2018 signed by DEO and land acquisition DCDO. Maximum 6 points on this performance Monitoring of construction of piped line in rural growth areas measure dated 11th January 2019 signed by DEO and DCDO.
Environmental and social safeguard monitoring report dated 28th February 2019 signed by DEO and DCDO.
554 Education Performance Tororo Measures 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Human resource planning and management 1 The LG education 4 department has budgeted • Evidence that the LG has From the Approved Budget Estimates of and deployed teachers as budgeted for a Head Teacher and Performance Contract FY 2019/20, reveals per guidelines (a Head minimum of 7 teachers per school Tororo LG Education dept, Annual Work Plan Teacher and minimum of 7 (or minimum a teacher per class allocated a Wage Bill provision of Ug.X teachers per school) for schools with less than P.7) for 12,203,966,480, Budgeted for Pre-primary and the current FY: score 4 Primary Education Teachers under Vote. 554 Maximum 8 for this Tororo LG Approved Budget Estimates FY- performance measure 2019/20.
However, DEO p/s staff Lists indicated 1783 Teachers had been posted in 163 Gov’t aided Schools, with 163 Head Teaches.
On average therefore, a Wage Bill of Ug.x.6,844,625 was sufficient to cater for a Teacher per annum for a minimum of 7 - 10 Teachers at Ug.x.570,385 per teacher per month for schools with a Head Teacher and classes less than p.7.
1 The LG education 4 department has budgeted • Evidence that the LG has Information from DEO, revealed that all govt and deployed teachers as deployed a Head Teacher and aided P/Schools in Tororo LG, had at least 7- per guidelines (a Head minimum of 7 teachers per school 10 Teachers per school with a Head Teacher, Teacher and minimum of 7 (or minimum of a teacher per for schools with classes less than P.7. teachers per school) class for schools with less than P.7) for the current FY: score 4 From Sample schools, visited: Maximum 8 for this Kisoko Boys P/S, had 16 Teachers and a performance measure Head Teacher, Gheno Were Asalph.
Kosoko Girls P/S had 14 Teachers and a Head Teacher, Roseline Owor .
Totoro Army School had 20 Teachers, and a Head Teacher, Olupot Felix.
Nagongera Girls P/S had 20 Teachers including a Head Teacher, Sis. Leticia Achieng.
St.James Achile P/S had 12 Teachers including a Head Teacher.
Therefore (16+20+12+14+20) / 4 = 82/4 = 16 Teachers. Therefore on Average Tororo deployed between
7 - 16 teachers per school including a H/Teacher for schools with a minimum of less than p.7. 2 LG has substantively 3 recruited all primary school • Evidence that the LG has filled Information availed from Approved Tororo LG teachers where there is a the structure for primary teachers Staff Structure indicated that Education dept wage bill provision with a wage bill provision had a Staff Ceiling of 1793 who included 10 DEO staff and 1783 Primary School Teachers. Maximum 6 for this o If 100%: score 6 performance measure Out of a staff ceiling of 1793 in Education o If 80 - 99%: score 3 Sector, meant that 1783 Teachers, represented about (1783/1793) x 100% = o If below 80%: score 0 99.4% of the total Education staff with a Wage Bill Provision under Vote 554 Tororo LG Approved Budget Estimate, FY: 2019/2020.
3 LG has substantively 6 recruited all positions of • Evidence that the LG has Evidence from Tororo LG Approved Staff school inspectors as per substantively filled all positions of Structure, showed that the Education dept had staff structure, where there school inspectors as per staff a staff of 10. is a wage bill provision. structure, where there is a wage bill provision: score 6 With 02 Inspectors of Schools who included: Maximum 6 for this 1) Tabu Denis Francis Senior Inspector of performance measure Schools; Appointed vide; Ref: CR/156/4 dated 16/07/2019, Appointment on Promotion, under Minute. 167/2019 of Tororo DSC.
2) Okware Steven appointed vide; Ref: CR/156/4 dated 31/05/2019 under Minute. 114/2019(1) Appointment on Transfer within Service.
4 2 The LG Education Evidence that the LG Education There was evidence of a Recruitment Plan for department has submitted department has submitted a FY: 2019/2020 submitted by the DEO to a recruitment plan recruitment plan to HRM for the Human Resource (HRM) forwarded and covering primary teachers current FY to fill positions of Acknowledged on 16/04/2019. and school inspectors to HRM for the current FY. • Primary Teachers: score 2 The Education dept had planned to recruit 30 Education Ass, 10 Head Teachers, 10 Deputy Maximum 4 for this Head Teachers with a Wage Bill Provision. performance measure
4 According to the staff structure the positions of 2 The LG Education Evidence that the LG Education school inspectors had been filled. department has submitted department has submitted a a recruitment plan recruitment plan to HRM for the covering primary teachers current FY to fill positions of and school inspectors to HRM for the current FY. • School Inspectors: score 2
Maximum 4 for this performance measure
Monitoring and Inspection 5 3 The LG Education Evidence that the LG Education Information availed at time of assessment, department has conducted department has ensured that all revealed that Tororo Education department performance appraisal for head teachers are appraised and had Appraised all Inspectors of Schools. school inspectors and has appraised all school ensured that performance inspectors during the previous FY 1) Akongo Catherine Senior Education Officer, appraisal for all primary submitted Performance Contract on school head teachers is • 100% school inspectors: score 3 02/07/2019 and was appraised on conducted during the 02/07/2019. previous FY. 2) Owino Joseph submitted on 10/07/2019 Maximum 6 for this and was appraised on 10/07/2019. performance measure 3) Okello Nuwa submitted Performance Contract on 02/07/2019 and was appraised on 02/07/2020 Senior Inspector of Schools.
4) Obol Bernard submitted his Performance Contract on 01/07/2019 appraised on 01/07/2019.
5) Okware Steven Ref:CR/156/4 dated 31/05/2019 under Minute. 114/2019(1) Appointment on Transfer within Service.
5 2 The LG Education Evidence that the LG Education Evidence at the time of assessment was that department has conducted department has ensured that all all Head Teachers of govt aided primary performance appraisal for head teachers are appraised and schools had submitted their Performance school inspectors and has appraised all school contracts and had been appraised. ensured that performance inspectors during the previous FY appraisal for all primary For example from the Sample schools visited, school head teachers is • Primary school head teachers Leticia Achieng, Head Teacher Nagongera conducted during the Girls submitted her Performance Contract on previous FY. o 90 - 100%: score 3 10/04/2019.andwasappraisedon 15/04/2019 Maximum 6 for this o 70% and 89%: score 2 Awor Teopista Head Teacher Kisoko P/S, performance measure o Below 70%: score 0 submitted her Performance Contract on 03/03/2019 and was appraised on 05/03/2019.
Gheno Were Asalph submitted his Performance Contract on 31/12/2018 and was apprised on 31/12/2018.
Therefore, over all appraisal coverage was =
(3/4) x 100% = 75% 6 1 The LG Education • Evidence that the LG Education Tororo LG Education dept received some Department has effectively department has communicated all Guide lines from the MoES as following: communicated and guidelines, policies, circulars explained guidelines, issued by the national level in the 1) Guide lines on Poverty Action Fund (PAF) policies, circulars issued previous FY to schools: score 1 Program for Inspection Grant, Planning, by the national level in the Implementation and Accountability Guide previous FY to schools lines for Local Government.
Maximum 3 for this June, 2014. performance measure 2 ) Circular on Environmental and Social Mainstreaming in Schools. Guide lines on Environmental Mainstreaming in Schools, November, 2018.
3) Circular, Vide; CR/204/ 07 dated 04/02/2019. Guide Lines on Mainstreaming Life Skills, Guidance, and Counselling. This concern was planned to create Awareness in Schools on Barriers to Education as a result of Teenage Pregnancies and School Dropout. About 169 Pupils dropped out of School and did not PLE, 2019.
4) Guide Lines on Understanding and Managing Menstruation. “A Readers for Learners” Year, 2013, Sponsored by; UNICEF, UK Aid, World Vision, Global Partnership for Education, MoES.
Head teachers where informed to pick the guidelines from DEO’s office which they signed on receipt.
6 2 The LG Education • Evidence that the LG Education The Education department held meetings with Department has effectively department has held meetings Head Teachers on 28/05/2018 and under communicated and with primary school head MIN06/5/2019, DIS the Inspector, reiterated to explained guidelines, teachers and among others Head Teachers to commit the Audit exercise policies, circulars issued explained and sensitised on the that was on-going and called upon Head by the national level in the guidelines, policies, circulars Teachers to ensure proper Accountability and previous FY to schools issued by the national level: score support supervision. 2 Maximum 3 for this Under MIN.07/DEO/05/2019 The DEO told performance measure Head Teachers to keep proper Records of Circulars and reminded 32 members who had been trained to start training Girl Guides and Scouts.
On 15/11/2018, held a meeting with Head Teachers, and under MIN08/ /DIS/2018, discussed Performance of p/schools in the Mock Examinations and reminding those who had collected their Mock Results. 7 10 The LG Education De- • Evidence that all licenced or Total average coverage of Inspection of both partment has effectively registered schools have been government and private primary schools per inspected all registered inspected at least once per term term was 100%. primary schools2 and reports produced: Sample Schools had been Inspected and Maximum 12 for this o 100% - score 12 Inspection coverage captured as below: performance measure o 90 to 99% - score 10 Kisoko Girls P/S inspection was carried out 12/03/2019, 05/04/2019 o 80 to 89% - score 8 And 14/10/2019 = 3/3 x 100% = 100%. o 70 to 79% - score 6 Kisoko Boys P/S inspection was carried out o 60 to 69% - score 3 23/10/2018 and 03/07/2019.
o 50 to 59 % score 1 and 14/10/2019 = 3/3 X100% =100%.
o Below 50% score 0. Nagongera Girls P/S inspection was carried 20/09/2018, 25/03/2019
And 30/07/2019, 3/3 x 100% = 100 %,
Tororo Army P/S inspected on
17/07/2108, 11/03/2019,
07/10/2019 = 3/3x100% = 100%
St. James Achile was inspected
13/08/2018, 06/11/2018
12/11/2019 = 3/3 x100% = 100%
Therefore, the overall average inspection coverage was (100% +100%+ 100%+100% = (500) / 5 =100%. 8 4 LG Education department • Evidence that the Education On 12/09/2019 DEO and Staff discussed has discussed the results/ department has discussed school Quarter 1 Inspection Report FY 2018/2019. reports of school inspec- inspection reports and used tions, used them to make reports to make recommendations 1) Under Min.04/01/2018 recommendations for for corrective actions during the DIS out lined the Inspection process and corrective actions and fol- previous FY: score 4 reiterated to the Head Teachers that lowed recommendations Inspection was carried out at least twice (2 Maximum 10 for this times). performance measure And advised Inspectors to always conduct the inspection exercise carefully.
2) On 11/02/2019 and under Minute.03/02/2019, the DIS presented PLE Results of 2018. Told the meeting that 8389 P.7 Candidates had Sat for PLE in 2018 and out lined the PLE performance accordingly as;
DIV 1= 367,
DIV 11 = 288,
And DIV 3 = 2,241.
And Registered Failure was 1,473.
8 2 LG Education department • Evidence that the LG Education There was evidence that Tororo Education has discussed the results/ department has submitted school dept submitted Quarterly School inspection reports of school inspec- inspection reports to the reports to the Directorate of Education tions, used them to make Directorate of Education Standards (DES) in the Ministry of Education recommendations for Standards (DES) in the Ministry of corrective actions and fol- Education and Sports (MoES): and Sports (MoES as follows: lowed recommendations Score 2 Quarter 1 Inspection Reports were submitted Maximum 10 for this on 30/07/2019 Acknowledged by 0785 339 performance measure 082.
Quarter 2 Inspection Reports were Submitted on 23/07/2019
Acknowledged by Winnie Kirenda.
Quarter 3 Inspection Report were Acknowledged by Matsika Grace on
13/02/2019. 8 4 LG Education department • Evidence that the inspection There was a Follow up Meeting held on has discussed the results/ recommendations are followed- reports of school inspec- up: score 4. 11-13/02/2019 under the Subject “Attitude tions, used them to make Change we Need in order to Move” and under recommendations for MIN.04/02/2019, DEO explained purpose of corrective actions and fol- the meeting to address management practices lowed recommendations in 3 Pillars; Teachers, Pupils and Parents. The DEO advised Head Teachers that Maximum 10 for this Qualified Teachers lead to better performance. performance measure While under Min. 04/02/2019, the Internal Auditor presented and explained the meaning of Resources to participants and called for proper use of resources.
Min.08(111)/02/2019 the Meeting resolved the following recommendations:
. Head Teachers ensure to discipline, reprimand, warn or sanction defiant staff.
DEO advised School Management Committee members and stake holders to encourage feeding pupils and staff at school.
DEO also encouraged regular meetings of Head Teachers and their staff. Further challenged them to ensure commitment to the right procedures of communication.
9 0 The LG Education • Evidence that the LG has The list of schools availed from the DEO department has submitted submitted accurate/consistent contained 163 schools and EMIS contained accurate/consistent data: 162 schools implying that there was reports/date for school lists inconsistency on the list of schools submitted. and enrolment as o List of schools which are consistent with both EMIS reports per formats provided by and PBS: score 5 MoES
Maximum 10 for this performance measure 9 0 The LG Education Evidence that the LG has submit- EMIS Enrolment Data was not consistent with department has submitted Actual School Enrolment Data. As from the accurate/consistent ted accurate/consistent data: Sample of schools visited below: reports/date for school lists • Enrolment data for all schools and enrolment as EMIS Enrol’t Sch.Enrol’t which is consistent with EMIS per formats provided by report and PBS: score 5 Tororo ArmyP/S 1012…. ….. 1264 MoES Kisoko Girls P/S 1230………. 1233 Maximum 10 for this Kisoko Boys P/S 1083...... 951 performance measure Nagongera Girls 1258………. 1122
Total Actual School Pupil Enrolment was 149, 462 which was not consistent with PBS Enrolment Data and hence not Consistent.
Governance, oversight, transparency and accountability 10 2 The LG committee re- • Evidence that the council The Council Committee responsible for sponsible for education committee responsible for Education is known as the Health and met, discussed service education met and discussed Education Committee met and discussed delivery issues and pre- service delivery issues including service delivery issues as evidenced by the sented issues that require inspection, performance meetings held as follows: approval to Council assessment results, LG PAC reports etc. during the previous Quarter 1: Meeting of 30th May 2019under Maximum 4 for this FY: score 2 Min04//18 Scrutiny of budget Estimates for FY performance measure 2018/19
The meeting was chaired by Hon Anyieko Cheria Molly Chairperson Health/Education Committee
The department of Education presented proposed priorities for input in put by Health/ Education Committee and approval.
Construction of 5-stance pit latrines in each of the following PSs; Papoli, Rubongi, Merikit, Bumanda, Orago and Mbula Machar
The Seed school initially proposed by the Ministry to be constructed in Malaba TC be relocated to Iyolwa Subcounty.
Quarter 2: Meeting held on 17th October 2018 under MIN 7/HEC/17/10/2018
Issues were presented and discussed as follows:
Petta community School be included among school to be elevated to Seed Schools
The Headteacher of AgowokiPS who had only reported to school twice a term would be presented to the reward and sanctions committee for further management.
The headteacher of TICAF PS had prolonged illness but was unwilling to request for retirement on medical grounds and this was affecting the school;s performance.
Quarter 3: Meeting held on 18th March 2019
MIN 9/HEC/17/10/2019: Report From Departments
The DEO presented issues to Committee as follows:
Politics and religion had tempered with transfers of two teachers
Transfers are very difficult and the number of teachers had drastically dropped
There would be even more staff gaps after one of his staff retires
94% of the schools were inadequately staffed
After discussion the following resolution was made:
The status of the Seed School at Malaba be produced to the committee in the next meeting and that Audit report of the education vehicle be availed to the Committee.
Quarter 4: Meeting Held on 7th May 2019. MIN 13/HEC/07/05/2019: Presentation Of Quarter 3 Reports
After the DEOs; presentation the following issues were discussed;
All projects had been awarded and signed although at different levels
Projects were given to same contractor despite it being unable to execute its role well in previous contracts.
That amongst members of the contracts committee there were some people who had companies thus awarding contracts to themselves
. 10 2 The LG committee re- • Evidence that the education The Sector Committee responsible for sponsible for education sector committee has presented Education presented sector issues during met, discussed service issues that require approval to Council meeting held on 12th April 2019 delivery issues and pre- Council: score 2 under MIN 21/FC/12/04/2019; presentation of sented issues that require committee reports. After presentation of approval to Council education issues, a resolution was made as follows: Maximum 4 for this performance measure A report on shoddy work at Kachangi PS be availed to council
A Compiled list of schools whose roofs had been blown off by wind be presented to council
Meeting of 16th May 2019 under MIN 29/FC/16/05/2019: Presentation and Discussion Of Committee Reports
After discussions the following resolutions were made DEO to call all directors of unlicensed schools for a meeting with members of Health and Education committee
The CAO to give a justification ofUGX 4,579,000 spent on Education Vehicle.
An Audit be carried out on purchase of education vehicle
Contracts for FY 2018/19 which were awarded over and above the reserve price be investigated with immediate effect.
Funds for Achilet PS be reallocated to Pokongo, Kidoko PS and Pajangango PS for renovation 11 5 Primary schools in a LG Evidence that all primary schools Evidence from the Education dept, indicated have functional SMCs have functional SMCs (estab- that all Govt aided p/schools had established, lished, meetings held, functional SMC committees and evidenced Maximum 5 for this discussions of budget and from school samples visited, revealed, SMC performance measure resource issues and submission held at least 3 mandatory meetings to discuss of reports to DEO/ MEO) Budgets and school resource allocations.
• 100% schools: score 5 These schools had submitted copies of minutes of SMC - Meetings to the District • 80 to 99% schools: score 3 Education Office.
• Below 80 % schools: score 0 Kisoko Girls P.S SMC had held and submitted on (08/02/2019, 20/06/2019 and 02/10/2019) = 100%
Tororo Army P/S SMC, held meetings on (11/04/2019, 30/11/2018 and 19/01/2019) = 100%.
Nagongera Girls P/S held on (04/05/2018, 27/09/2018 and 25/02/2019) = 100%.
Kisosko Boys held meetings once 08/11/2018, 09/04/2019 and 08 10/2019 = 100%. Therefore, over all meeting average was (100% + 100% + 100% +100%)/4 = 100%. 12 Evidence that the LG has 3 The LG has publicised all publicised all schools receiving Schools in Tororo LG that received Non - schools receiving non- non-wage recurrent grants e.g. Wage recurrent grants were displayed on wage recurrent grants through posting on public notice District Public Notice Boards through boards: score 3 unstamped or dated display Maximum 3 for this performance measure Information availed also during assessment, from the Sample p/schools visited:
Kisoko Boys P/S Notice board, posted
Term 1 had received Ug,x 5,470,000
Term 2 had received Ug.x 4,100,000
Term 3 had received Ug.x. 5,100,000
Nagongera Girls P/S Notice Board
had posted;
Term 1 had received Ug.x 3,623,734
Term 2 had received Ug.x.3,623,734
Term 3 had received Ug.x. 5,307,725
Kisosko Girls P/S Notice Board had
Term 1 had received Ug,x3,267,191
Term 2 had received Ug,x.3,267,191
Term 3 had received Ug.x.4,936,000
Tororo Army P/S Notice Board had
Term 1 had received Ug.x. 3,623,734
Term 2 had received Ug.x.3,623,734
Term 3 had received Ug.x 5,307,725
Releases are received under Non-Wage Bill Recurrent grants on a termly basis to UPE P/S.
Procurement and contract management 13 0 The LG Education • Evidence that the sector has The procurement input was submitted through department has submitted submitted procurement input to undated document. so the assessment team input into the LG Procurement Unit that covers all couldn’t verify when the submission was procurement plan, investment items in the approved done. complete with all technical Sector annual work plan and requirements, budget on time by April 30: score But Information available revealed that Tororo 4 Education dept had a Procurement Plan for to the Procurement Unit FY: 2019/2020 which encompassed items that cover all items in the such as; approved Sector annual work plan and budget . Construction of ;Pit Latrine at:
Maximum 4 for this Pambaya P/S, Mulanda P/S, performance measure PakoyP/S, Mukhwana P/S,
. Construction 2 Class room at Odi
Kayi P/S and Peyi Peyi P/S
. Renovation works at Mahanga P/S
. Renovation works at Pajwenga P/S.
These are all investment items of the Education Sector into Tororo LG Annual Workplan FY:22019/20 under the Approved Vote 554 Tororo LG Budget Estimates FY 2019/20.
Financial management and reporting 14 Evidence that the LG Education 3 The LG Education departments timely (as per The LG Education department timely certified department has certified contract) certified and and recommended suppliers for payment as and initiated payment for recommended suppliers for evidenced in the sampled payments below: supplies on time payment: score 3. M/s SPAYA & SONS ENTERPRISES LTD Maximum 3 for this requested for payment of Shs 13,905,900 on performance measure 12th/10/2018 for construction of a 5-stance lined pit latrine at Pamadolo P/s under SFG which was certified under certificate No. 01 dated 29th/10/2018 and recommended for payment by the DEO on 21st/11/2018 and paid on 24th/4/2019.
M/s MUVEREX ENTERPRISES requested for payment of Shs 1,788,900 on 1ST/10/2018 for Retention on construction of a 5-stance lined pit latrine at Tororo P/s which was certified under certificate No. 02 dated 7th/11/2018 and recommended for payment by the DEO on 24th/12/2018 and paid on 12th/02/2019
. M/s AMUNO INVESTMENTS LTD requested for payment of Shs 2,162,800 on 7th/11/2018 for Retention on construction of a 5-stance lined pit latrine at Mpungwe P/s which was certified under certificate No. 02 dated 8th/11/2018 and recommended for payment by the DEO on 13th/12/2018 and paid on 24th/4/2019
15 4 The LG Education • Evidence that the department The Annual performance report from department has submitted submitted the annual Education Department was submitted to annual reports (including performance report for the Planner on 9/7/2019 all quarterly reports) in previous FY (with availability of time to the Planning Unit all four quarterly reports) to the Submission of Quarterly reports to District Planner by 15th of July for Planner was as follows: Maximum 4 for this consolidation: score 4 performance measure Quarter Date of submission Date of receipt Reference
Q1 15/10/2018 15/10/2018 Unreferenced
Q2 11/1/2019 11/1/2019 Unreferenced
Q3 8/4/2019 8/4/2019 Unreferenced
Q4 9/7/2019 9/7/2019 Unreferenced 16 0 LG Education has acted • Evidence that the sector has The LG Education department had 2 (two) on Internal Audit recom- provided information to the audit queries raised in the 3rd & 4th Quarterly mendation (if any) internal audit on the status of Internal Audit Reports for FY 2018/2019 but implementation of all audit which had not been addressed at the time of Maximum 4 for this findings for the previous financial assessment as evidenced below : performance measure year Total number and nature of queries raised: 02 o If sector has no audit query Total number and nature of queries cleared: score 4 00
o If the sector has provided Total number and nature of queries pending : information to the internal audit on 02 the status of imple- mentation of all audit findings for the previous The nature of the queries raised and not financial year: score 2 cleared were as below:
o If all queries are not respond- Incomplete accountability for Shs 37,668,000 by various payees under Education Sector. ed to score 0 UPE for 2nd Quarter FY 2018/2019 totaling to Shs 217,521,637 not accounted for.
Social and environmental safeguards 17 2 LG Education Department • Evidence that the LG Education On 26th and 27th. April/2019, evidence was has disseminated and department in consultation with that the Education sector in collaboration with promoted adherence to the gender focal person has the Gender Focal person conducted a gender guidelines disseminated guidelines on how Dissemination of Guidelines and Sensitization senior women/men teachers on the Barriers to Education due Teenage Maximum 5 points for this should provide guidance to girls Pregnancies and Early Marriages. performance measure and boys to handle hygiene, reproductive health, life skills, Purpose of the Sensitization and discuss etc.: Score 2 Barriers to Education among School-going Children; Girls and Boys between 11- 18 years about Teenage Pregnancies’ in schools like; Pagwendo P/S in West Budama- North,
Dissemination meeting was attended by 88 participants.
17 2 LG Education Department • Evidence that LG Education During the gender and reproductive health has disseminated and department in collaboration with meeting held on 8thAugust 2018 at Teachers promoted adherence to gender department have issued resource centre. The LG Education gender guidelines and explained guidelines on how department in collaboration with gender to manage sanitation for girls and issued and explained guidelines on Maximum 5 points for this PWDs in primary schools: score 2 reproductive health for girls and PWDs in performance measure primary schools 17 1 LG Education Department • Evidence that the School Evidence from School Samples visited has disseminated and Management Committee meets revealed that School Management promoted adherence to the guideline on gender Committees were functional and met the gender guidelines composition: score 1 Gender composition as required.
Maximum 5 points for this For instance Kisoko Girls P/S, SMC 13 performance measure members were comprised of:
07 Female to 06 male.
Lucy Athieno Olele, Teopista Awor, Damalie Oboth, Esther Nyafono, Roseline Qwino, Florence Ndede, Hellen Owino, Isaac Okello, Silver Okoth, John Owor, Charles Owor, Zebulun Osinde.
Tororo P/S SMC – 12 members with 07 Female, 05 Male who included; Gladys Nafula, Veronica Namukose, Hellen Nyadoi, Christine Adongo, Beatrice Namugosa, Juma Shaban, Hon. George Ololwo, Steven Kipengi, Zaliki Hayebwa, Felix Olupot Maj.Mugasho Hassan, Lt.Col. Francis Musana.
Nagongera P/S SMC- 12 members; 04Female, 08 Male.
These included; Viginia Ochwo, Magaret Bogere, Veronica Opendi, Sis.Leticia Ochieng, Peter Omuse, Pius Opio, JohnWilly Opoya, Gideon Ochwo, Adolf Olweny, Mathew Okuni, Mathew Amaikere, Charles Odipo.
Kisoko Boys P/S, SMC had 13members, Catherine Owor, Mary Asekenyi, Rev. Milly Nemwa,Roseline Owino, Osinde Aggrey S te ve n , Martin Opio, Abermeric Okumu, Charles Okele Owor,Geoffrey, Dr. John Bogere, Gheno Were Asalph, Patrick Gwokikri.
18 1 LG Education department • Evidence that the LG Education Evidenced from the meeting held on has ensured that guide- department in collaboration with 23/06/2019, the Education sector in lines on environmental Environment department has collaboration with the Environment management are dissemi- issued guidelines on department issued guidelines on nated and complied with environmental management (tree Environmental management and conducted planting, waste management, Training of Primary Schools on and formation Maximum 3 points for this formation of environmental clubs of Environmental Clubs. Conducted training in performance measure and environment education etc.): 04 P/School in; Osukuru, Merikit P/S, Magola score 1: P/S and Tikafu P/S.
The Training helped create Environment Knowledge and Awareness and (tree- planting, waste management and formation of Environment clubs and environment education. 18 1 LG Education department • Evidence that all school All School infrastructure projects were has ensured that guide- infrastructure projects are screened by environmental officer before lines on environmental screened before approval for approval for construction using the Check list management are dissemi- construction using the checklist for screening of projects and mitigation Plans nated and complied with for screening of projects in the put in place such in : budget guidelines and where Maximum 3 points for this risks are identified, the forms 1) On 08/11/2019 Screened the Construction performance measure include mitigation actions: Score of 2 Class room Block in Walamegi P/S. 1 2) Screened the Construction of 2 Clss room Block a Pobwok P/S.t Totokidwe P/S.
3) Screened the Construction of 2 Class room Block at Pobwok P/S.
18 1 LG Education department • The environmental officer and Through activity reports prepared and signed has ensured that guide- community development officer by both the environment officer and lines on environmental have visited the sites to checked community development officer it was proved management are dissemi- whether the mitigation plans are that they visited sites and checked whether nated and complied with complied with: Score 1 mitigation plans were complied with.
Maximum 3 points for this For example during the construction of a 2 performance measure classroom blocks at TICAF primary school. The environmental officer and CDO had a visit at the site on 10th December 2018 as reported in the activity report and ensured that the mitigation plans were in place.
554 Health Performance Tororo Measures 2019 District
Summary of Definition of No. Compliance justification Score requirements compliance Human resource planning and management 1 4 LG has substantively Evidence that LG Tororo District Health sector approved AWP for FY 2019/2020 recruited primary has filled the had staffing norms of 900 Primary Health care workers and IPF health care workers structure for primary wage bill of 7,564,562,932/=. The staff on post were 630 with a wage bill health care with a consuming a wage bill of 7,108,957,552/=. From the above provision from PHC wage bill provision figures it was apparent that there were270 vacant posts and a wage from PHC wage for wage bill balance of 455,605,380. the current FY Computation: (630/900)*100 = 70% • More than 80% Maximum 8 points for filled: score 8 this performance measure • 60 – 80% - score 4
• Less than 60% filled: score 0
2 6 The LG Health Evidence that The district LG Health Department, submitted a recruitment plan department has Health department to CAO for FY 2019/2020 on25th April 2019. The department submitted a has submitted a intended to recruit 7 health care workers: 1ADHO-MCH, 3 comprehensive comprehensive Enrolled Midwives, 1 SHE, 1 Office attendant, and 1 principal recruitment plan for recruitment plan/re- Medical Officer. primary health care quest to HRM for workers to the HRM the current FY, department covering the vacant positions of primary health care workers: score 6 Maximum 6 points for this performance measure 3 8 The LG Health Evidence that the By the time of assessment, all the in-charges (100%) of the five department has all health facilities sampled health facilities (Tororo Hospital, Nagongera HC IV, conducted in-charges have Iyolwa HC III, Osukuru HC III) had been appraised. performance appraisal been appraised for Health Centre IVs during the previous Dr. Ochar Thomas CR/D/11513, IPPS 831195, Medical and Hospital In- FY: Superintendent Tororo Hospital was appraised by DHO on 23rd charge and ensured September 2019; performance o 100%: score 8 Mr Odokodit Francis CO CR/D/10109, IPPS 852686 in-charge appraisals for HC III o 70 – 99%: score 4 Iyolwa HC III had been appraised by CAO on 24th October and II in-charges are 2018; conducted o Below 70%: score 0 Ms Ibudi Sarah Mbabazi SCO in-charge Osukuru HC III had been appraised by CAO on 21st October 2019; Maximum 8 points for Mr Omollo Stephen SCO in-charge Nagongera HC IV CR/D/ this performance 11039, IPPS 831065 was on study leave; measure Dr Wabomba Fred MO Tororo Hospital was appraised by CAO on 9th September 2019;
Ms Amusuggut Jeniffer Registered Midwife o Tororo hospital had been appraised by CAO on 9th July 2019.
This result (5/5)*100 = 100%
4 4 The Local Government • Evidence that By the time of assessment, Tororo district Local Government Health department has the LG Health Health Department deployed its health workers in line with lists deployed health department has submitted in AWP for FY 2019/2020 and in accordance with workers across health deployed health their posting letters. The following health workers were sampled facilities and in workers in line with and used to show proof of this observation: accordance with the the lists submitted staff lists submitted with the budget for Dr Ochar Thomas MO posting instruction CR/D/11573 of 28th together with the the current FY, and November 2012 signed by CAO assigned him duties as Medical budget in the current if not provided Superintendent and he accepted the assignment in acceptance FY. justification for letter dated 3rd December 2012; deviations: score 4 Maximum 4 points for Ms Ibudi Sarah Mbabazi SCO posting instruction CR/161/1 o this performance 21st May 2008 signed by CAO deployed her to Osukuru HC III measure as in-charge;
Mr Omollo Stephen SCO posting instruction Ref 03/01/3 of 18th February 2013 signed by DHO deployed him to Nagongera HC IV as in-charge;
The names of sampled health care workers as per deployment letters were compared on BPS list of staff as deployed to different health facilities, by title, salary scale, computer number among other parameters and were found matching or in agreement. with those on pay roll staff list FY 2019/2020.
Monitoring and Supervision 5 3 The DHO/MHO has • Evidence that The DHO through circular letters communicated a number of effectively the DHO/ MHO has guidelines to health unit in-charges. For example: communicated and communicated all explained guidelines, guidelines, policies, DHO forwarded a circular letter from the Permanent Secretary policies, circulars circulars issued by Ministry of Health Diana Atwine Ref ADM.124/341/01 of 30th issued by the national the national level in May 2019 addressed to all DHOs and Health Facility in-Charges level in the previous the previous FY to on “Notification of Births, Deaths occurring in Health Facilities”. FY to health facilities health facilities: He also forwarded another circular letter from the Director score 3 General of Health Services, Ministry of Health Ref ADM.105/309/20 of 10th April 2018 “Human Papilloma Virus Maximum 6 for this (HPV) Vaccination rollout in Uganda”; and another circular letter performance measure dated 3rd May 2019 from DGH “Switching from Tetanus Toxoid (TT) to Tetanus Diphtheria (Td) Vaccine” The above named circular communications were found in the 5 health facilities that were included in this assessment.
In addition the assessment team also found the following guidelines in the sampled health facilities
Consolidated Guidelines for the prevention and Treatment of HIV and AIDS in Uganda September 2018
DHO’s Circular letter Ref 03/1/3 of 10th January 2019 addressed to health Facility in-charges explaining guidelines about sanitation and handling medical waste in Health facilities.
5 3 The DHO/MHO has • Evidence that The DHO with support from implementing Partners namely effectively the DHO/ MHO has RHITES-E and CHAI organized meetings and workshops to communicated and held meetings with disseminate and explain guidelines and policies during FY explained guidelines, health facility in- 2018/2019. One such meeting organized at Health facility level policies, circulars charges and among was supported by RHITES-E to disseminate and explain the issued by the national others explained “New HIV Prevention, Care and Treatment Guidelines level in the previous the guidelines, 2018”where 22 Health workers from Nagongera HC IV attended FY to health facilities policies, circulars the workshop held at Nagongera HC IV on 22nd January 2019. issued by the national level: score 3 Maximum 6 for this performance measure 6 3 The LG Health Evidence that The DHO Tororo availed 4 quarterly supervision reports to the Department has DHT/MHT has assessment team. effectively provided supervised 100% of support supervision to HC IVs and district Quarter I Support Supervision Report dated 31st October 2018 district health services hospitals (including Quarter I Support Supervision had been conducted from 10th to PNFPs receiving 26th October 2018 and covered 13 health facilities including PHC grant) at least Tororo Hospital, Nagongera HC IV and Osukuru HC III. The once in a quarter: Maximum 6 points for findings in this report indicated that the Health Unit Management score 3 this performance Committees of two facilities (Nagongera HC IV and Tororo measure Hospital) had expired. Recommendations were made to the appointing officers to constitute the committees.
Quarter II Support Supervision Report dated 20th December 2018
Second quarter supervision had been conducted from 19th to 27th November 2018 and 21 health facilities had been covered. The findings indicated that Tororo Hospital and Nagongera HC IV still had no Hospital Boards; West Budama and Tororo County HSDs had not yet conducted supervision of lower health facilities.
Quarter III Support Supervision Report dated 24th April 2019:
The report indicated that 20 Health facilities had been supervised by 4 teams each team covering 5 health facilities. The teams followed up recommendations made in the previous 2nd quarter support supervision and also identified new gaps. The supervision found out that some health facilities were not accessing PHC finances like Osukuru HC III and Omolo HC III. Release of PHC funds for these facilities had been delayed. In Tororo Hospital not all health staff had enrolled in the biometric machine.
Quarter IV report was dated 5th July 2019 indicated that the supervision had taken place from 12th to 19th June 2019. Three teams conducted the supervision each team covering 5 health facilities. Among the key findings included the following gaps: at Nagongera HC IV the GAVI motorcycle allocated for EPI activities was not being used for purposes which it was meant todo.; at Iyolwa HC III screening of Cancer of the Cervix was not being done; Immunization in most health facilities was not being done on daily basis as required. 6 3 The LG Health Evidence that Tororo District had 3 Health Sub-District (HSDs) namely Tororo Department has DHT/MHT has County HSD based at Mukuju HCIV, West Budama North HSD effectively provided ensured that HSD based at Nagongera HC IV, and West Budama South HSD support supervision to has super- vised based at Mulanda HC IV. From the information collected from district health services lower level health the Supervision books at the 5 Health Facilities sampled, and facili- ties within the the reports found at the DHOs office it was clear that the 3 HSDs previous FY: were quite active and conducted the quarterly support supervision of lower Health Facilities during FY 2018/2019. Maximum 6 points for • If 100% this performance supervised: score 3 Supervision conducted by the HSDs was indirectly verified by measure the DHO’s quarterly supervision teams because they too visited • 80 - 99% of the some lower health facilities. On top of this, the HSDs submitted health facilities: their quarterly reports to the DHO. score 2 5/5*100= 100% • 60% - 79% of the health facilities: score 1
• Less than 60% of the health facilities: score 0
7 4 The LG Health • Evidence that all Reports produced at the time of assessment show that the department (including the 4 quarterly quarterly support supervision report conducted by DHO team HSDs) have reports have been and the three HSDs were discussed in Extended District Health discussed the discussed and used Team (EDHT) meetings results/reports of the to make support supervision recommendations For Example; and monitoring visits, (in each quarter) for Quarter I DHT Meeting held on 2nd August 2018. The minutes used them to make corrective actions were presented in tabular form and not numbered. Among the recommendations for during the previous issues discussed included reactivation and appointment of corrective actions and FY: score 4 HUMC committees. The Chairperson of District Council Health followed up and Education Committee was identified to handle this issue.
Quarter II DHT Meeting held on 29th January 2019. One of the Maximum 10 points for issues picked from quarterly supervision reports was about this performance facilities that were noted not to conducting internal supervision measure or not providing reports.
Quarter III DHT Meeting held on 3rd April 2019. In his communication from the Chair, the chairperson noted that support supervision of lower facilities was still a challenge which needed to be addressed. 7 6 The LG Health • Evidence that the The district identified gaps were shared with implementing department (including recommendations Partners such as RHITES-E, World Vision, RHU, TASO and HSDs) have are followed up and Mari Stopes, For instance World Vision had supported discussed the specific activities information dissemination through talk shows covering results/reports of the undertaken for Adolescent Health and WASH activities, improvement of support supervision correction: score 6 management of menstrual hygiene among the girl child, and and monitoring visits, supported construction of HC III at Paya. used them to make recommendations for RHITES-E helped to disseminate and explain the “New HIV corrective actions and Prevention, Care and Treatment Guidelines 2018” where 22 followed up Health workers from Nagongera HC IV attended the workshop held at Nagongera HC IV on 22nd January 2019.
Maximum 10 points for this performance measure
8 10 The LG Health • Evidence that A total of 64 health facilities (51 Government and 3 PNFP) in department has the LG has Tororo district were receiving PHC non-wage funds in Tororo submitted accurate/ submitted district during FY 2018/2019 and FY 2019/2020. These health consistent reports/data accurate/consistent facilities include: Atangi HC III, Kwapa HC III, Mella HC III, Moni for health facility lists data regarding: HC II, Malaba HC III, Amurwo HC II, Merikit HC III, Maliri HC II, receiving PHC funding Kidoko HC II, Molo HC III, Kamuli HC III, Apetai HC II, Mukuju as per formats o List of health HC IV, Kayoro HC II, St Johns Kayoro HC II (PNFP), Tororo provided by MoH facilities receiving Prisons HC III, Nyalokot HC III, Opedede HC II, Osukuru HC III, PHC funding, which morukatipe hc II, serena HC II, Mudakor HC III, St Anthony are consistent with hospital, Tororo Police, Benedictine eye hospital, Kasoli HC II, both HMIS reports Tororo General Hospital, Kyamwinula HCIII, Bison HC III, Iyolwa Maximum 10 for this and PBS: score 10 HC III, Fungwe HC II, Nyemera HC III, Poyameri HC III, Magola performance measure HC III, Panyangasi HC III, Mudodo HC II, Osia HC II, Rubongi Military Hospital.
The assessment team requested the HMIS –Focal Person to print out the Health facilities submitting HMIS reports through DHIS2 software program for December 2018 and June 2019 in order to assess rate of submission and timeliness of submission using OPD HMIS form 105. It was established that the reporting rate was 100% and timelines for HMIS 105 reporting was also 100%.
Governance, oversight, transparency and accountability 9 2 The LG committee • Evidence that The Council Committee responsible for Health which is Health responsible for health the LG committee and Education Committee met and discussed service delivery met, discussed service responsible for issues as evidenced by the meetings held as follows: delivery issues and health met and presented is- sues that discussed service Quarter 1: Meeting of 30th July 2018 under Min 04//18 Scrutiny require approval to delivery issues of budget Estimates for FY 2018/19 Council including The meeting was chaired by Hon AnyiekoCheria Molly supervision reports, Chairperson Health/Education Committee performance assessment results, Maximum 4 for this The DHO presented the Health Departmental Budget FY LG PAC reports etc. performance measure 2018/19. The budget was approved with some amendments during the previous totaling 1,568,273,000 financed by Primary Health Care , donors FY: score 2 and local revenue.
The priorities approved included: completion of maternity block at MulandaHCIV , Construction of OPD at Kwapa HCIII, Completion of Male ward at Tororo Hospital and Construction of SopSop HC III and construction of semidetached staff houses at SopSop HC III
Quarter 2: Meeting held on 17th October 2018 under MIN 7/HEC/17/10/2018
In her communication, the chair informed the meeting about the following:
She had visited Tororo Main hospital and noticed that the facility was so dirty and enquired why the contract for cleaning serves firm had not been renewed or awarded
She also demanded for a status report on Nagongera HC IV.
She also informed the house that a woman in labour had been chased away from Tororo Main hospital labour suit for lack of gloves. She asked the DHO to follow up the matter and report in the next meeting
A member also informed the house that a service delivery in Molo HC III was being affected because a wife and husband had been posted to the same work station contrary to Local Government Act and Public Service Act.
In his response to the issues raised the DHO Noted:
The incident that happened at the main hospital was regrettable and would be investigated and action taken.
That closing the hospital during Weekends was not acceptable
The drugs had not been supplied because a document had not been signed by the medical superintendent to which it was resolved the said document be signed before business could go on.
Quarter 3: Meeting held on 18th March 2019
Under MIN 7/HEC/17/10/2019. Communication From The Chair
In her communication the chair noted that the issue of SopSop HC III should be reviewed and asked when the committee would go to the ground
Tororo Hospital should make a report on the missing midwives in the maternity ward in reaction the members emphasized the need to improve health service delivery and pointed out areas that needed immediate redress.
Quarter 4: Meeting Held on 7th May 2019. MIN 13/HEC/07/05/2019: presentation of quarter 3 reports
Members raised issues hampering good health service provision including absenteeism of staff, lack of value for money, poor pit latrines. The DHO promised to work on the issues raised. 9 2 The LG committee • Evidence that The Sector Committee responsible for Health presented sector responsible for health the health sector issues during Council meeting held on 12th April 2019 under met, discussed service committee has pre- MIN 21/FC/12/04/2019; Presentation Of Committee Reports. delivery issues and sented issues that After presentation of health report, reactions were made as presented is- sues that require approval to follows: require approval to Council: score 2 Council A child had died at Nambogo clinic after a medical staff had failed to manage the snake bite
The incharge of Iyolwa HC III had declined to stay at the facility Maximum 4 for this making it difficult for him to attend to emergency cases at night performance measure Persons with disabilities were being discriminated against and denied services at Iyolwa HC III
Against the foregoing, Council made the following resolutions; Committee of Health to vistIyolwa HC III and verify the allegations made against the incharge and other staff
Sensitization be made for the general public to know the services offered at clinics and health facilities
A block be constructed for Pokongo HCII which was operating under someone’s house 10 2 The Health Unit Evidence that To assess functionality of HUMCs in Tororo district local Management health facilities and government, 5 Health facilities were sampled from 54 health Committees and Hospitals have facilities in Tororo district namely: Nagongera HC IV, Iyolwa HC Hospital Board are functional III, Osukuru HC III, Tororo Hospital, and Benedictine Eye operational/functioning HUMCs/Boards Hospital (established, meetings held and Two of the five sampled health facilities did not have functional discus- sions of Health Unit Management Committees. Nagongera HC IV HUMC Maximum 6 points budget and had not been in place since 2014; Tororo Hospital Board had resource issues): not been in place during FY 2018/2019,
• If 100% of Iyolwa HC III HUMC was inplace and functional, Osukuru HC III randomly sampled HUMC had been functional in Fy2018/2019 but had expired facilities: score 6 now, Benedictine Eye Hospital Board was in place and functional • If 80-99 %: score 4 Iyolwa Hospital Committee
• If 70-79: %: Iyolwa HUMC had 7 members: 3 female and 4 male, 43% score 2 gender compliant.
• If less than 70%: The quarterly committee meetings were held as follows: Quarter score 0 I meeting report dated 5th July 2018, Quarter II meeting report dated 10th January 2019, Quarter III three meeting report dated 11th April 209, and quarter IV meeting report dated 18th April 2018.
Osukuru HUMC: the old committee that expired was functional during FY 2018/2019 and had 8 members: 3 female and 5 male. The committee met at least once every quarter namely: 12th October 2018, 20th December 2018, 22nd March 2019, and 27th July 20119.The committee had well structured minutes.
Benedictine Hospital Board:
Benedictine Board had 11 members, 2 female and 9 male. The committee was active and met at least once every quarter during Fy 2018/2019 on 17th July 2018, 6th December 2018, 6th February 2019, and 17th July 2019.
COMPUTATION
3/5* 100 = 60% 11 4 The LG has publicised • Evidence that Tororo district local Government had 54 health facilities all health facilities the LG has receiving PHC non-wage namely: Atangi HC III, Kwapa HC III, receiving PHC non- publicised all health Mella HC III, Moni HC II, Malaba HC III, Amurwo HC II, Merikit wage recurrent grants facilities receiving HC III, Maliri HC II, Kidoko HC II, Molo HC III, Kamuli HC III, PHC non- wage Apetai HC II, Mukuju HC IV, Kayoro HC II, St Johns Kayoro HC recurrent grants e.g. II (PNFP), Tororo Prisons HC III, Nyalokot HC III, Opedede HC through posting on II, Osukuru HC III, morukatipe hc II, serena HC II, Mudakor HC III, Maximum 4 for this public notice St Anthony hospital, Tororo Police, Benedictine eye hospital, performance measure boards: score 4 Kasoli HC II, Tororo General Hospital, Kyamwinula HCIII, Bison HC III, Iyolwa HC III, Fungwe HC II, Nyemera HC III, Poyameri HC III, Magola HC III, Panyangasi HC III, Mudodo HC II, Osia HC II, Rubongi Military Hospital.
The local government routinely posted these health units plus amounts of moneys received every quarter during FY 2018/2019. Unfortunately the postings were lost when they age. During the time of assessment the quarter 4 release had been posted on DHO and CAO’s notice boards on 25th April 2019. The list had 54 health facilities that received the funds. Each had its specified amount released against its name on the list.which added to a total of 144,000,000/=
During Quarter 4 release the 5 sampled health facilities received funds as follows: Osukuru HC III which got 2,077,552/=, Benedictine EYE Hospital received 7,290,956/=, Tororo General Hospital received 80,667,360/=, Nagongera HC IIIreceived 5,553,686/=, and Iyolwa HC III received 2,077,552/= However, display or posting of PHC funds the situation varied among the facilities.
Records of PHC in Nagongera HC IV were not available, in Iyolwa HC III PHC all the 4 quarters release for FY 2018/19 records were available and posted on notice board, in Osukuru HC III PHC records were available and posted on notice board, Tororo hospital PHC information was provided after asking for it.
Procurement and contract management 12 2 The LG Health • Evidence that The DHO submitted a Procurement Plan to PDU on 29thApril department has the sector has 2019 to procure 20 items including renovation of theatres at submitted input to submitted input to Nagongera HC IV, Mulanda HC IV, and Mukuju HC IV. The procurement plan and procurement plan to PDU acknowledged receipt of this document on 29th April 2019. requests, complete PDU that cover all However, later on, in a letter to CAO dated 2nd September 2019 with all technical investment items in the sector made changes in plan following a resolution passed requirements, to PDU the approved by the District Council Health and Education Committee meeting that cover all items in Sector an- nual of 13th August 2019., renovation of the theatres was dropped the approved Sector work plan and from the procurement plan annual work plan and budget on time by budget April 30 for the The list of items for procurement included: current FY: score 2 1. Completion of renovation of Kirewa Community Outpatient Department worth 27,000,000/= Maximum 4 for this performance measure 2. Construction of 4-stance lined VIP latrine at Mulanda HC IV worth 19,000,000/=
3. Construction of 4-stance lined VIP latrine at Nagongera HC IV worth 19,000,000/=
4. Procurement of assortment of medical equipment worth 102,173,000/=
12 2 The LG Health • Evidence that The DHO submitted Procurement request using Form PP1 on department has LG Health 3rd September 2019; submitted input to department procurement plan and submitted Among the procurement submissions were: requests, complete procurement a) Completion of renovation of Kirewa Outpatient Department with all technical request form (Form 27,000,000/= requirements, to PDU PP5) to the PDU by that cover all items in 1st Quarter of the b) Construction of a 4-stance VIP latrine in Mulanda HC IV worth the approved Sector current FY: score 2. 19,000,000/= annual work plan and budget c) Construction of 4-stance VIP latrine at Nagongera HC IV worth 19,000,000/=
Maximum 4 for this performance measure 13 4 The LG Health • Evidence that The LG Health department certified and recommended department has the DHO/ MHO (as suppliers/contractors timely for payment as evidenced in the certified and initiated per contract) sampled payments below: payment for supplies certified and on time recommended M/s CITY TYRES requested for payment of Shs 3,925,000 on suppliers timely for 21st/5/2019 for full service of Motor vehicle UG 4612M under payment: score 4. LPO No. 0803829 dated 14th/5/2019 which was recommended for payment by DHO on 22nd/5/2019 and paid on 31ST/5/2019 Maximum 4 for this vide PV No. 23521095. performance measure M/s TRUSTECH UGANDA LTD requested for payment of Shs 350,000 on 13th/3/2019 for Supply of a Printer Cartridge 05A Tonner under LPO No. 0803834 dated 13th/5/2019 and recommended for payment by DHO on 13th/5/2019 and paid on 31st/5/2019 vide PV No. 23521096.
M/s WAN EDGE INVESTMENTS LTD requested for payment of Shs 1,408,000 on 27th/8/2018 for Supply of 1HP 05A Tonner, 2HP 05A Tonner & 1 PH 05A Tonner under LPO No. 0803021 dated 17th/9/2018 which was recommended for payment by DHO on 28th/8/2018 and paid on 24th/10/2018 vide PV No. 19469812.
Financial management and reporting 14 0 The LG Health • Evidence that the There was NO evidence that the department of Health submitted department has department the annual performance report for the previous FY submitted annual submitted the 2018/2019and quarterly reports to Planner although according reports (including all annual performance to Planner they submitted on line quarterly reports) in report for the time to the Planning previous FY Unit (including all four quarterly reports) to the Planner by mid- July for Maximum 4 for this consolidation: score performance measure 4 15 0 LG Health department Evidence that the The LG Health department had 3 (three) audit queries raised in has acted on Internal sector has provided the 1st & 2nd Quarterly Internal Audit Reports for FY 2018/2019 Audit recommendation information to the but which had not been cleared at the time of assessment as (if any) internal audit on the evidenced below: status of implementation of Total number and nature of queries raised: 03 all audit findings for Maximum 4 for this Total number and nature of queries cleared: 00 the previous performance measure financial year Total number and nature of queries pending : 03
• If sector has no The nature of queries raised and not cleared were as below: audit query: Score 4 Incomplete accountability for Shs 278,000 (payee not indicated) • If the sector has under construction of of Podaka Market Stall and Pit Latrine. provided information to the Non-acknowledgement and accountability for Shs 12,196,624 internal audit on the being PHC funds transfers to HCIIs. status of implementation of Non-acknowledgement of Shs 7,178,658 PHC transfers to all audit findings for HCIIs. the previous financial year: Score 2 points
• If all queries are not
responded to Score 0
Social and environmental safeguards 16 0 Compliance with • Evidence that The 5 Health facilities that were sampled from 54 health facilities gender composition of Health Unit in Tororo district were Nagongera HC IV, Iyolwa HC III, Osukuru HUMC and promotion Management HC III, Tororo Hospital, and Benedictine Eye Hospital of gender sensitive Committee (HUMC) sanitation in health meet the gender Two of the five sampled health facilities did not have functional facilities. composition as per Health Unit Management Committees. Nagongera HC IV HUMC guidelines (i.e. had not been in place since 2014; Tororo Hospital Board had minimum 30 not been in place during FY 2018/2019,
Maximum 4 points % women: score 2 Iyolwa HC III HUMC was in place and functional and 43% gender compliant, Osukuru HC III HUMC had been functional in FY2018/2019 but had expired by the time of assessment, 38% gender compliant, Benedictine Eye Hospital Board was in place and functional but 18% gender compliant. 16 2 Compliance with • Evidence that In circular letter Ref 03/1/3 dated 10thJanuary 2019 addressed gender composition of the LG has issued to all in-charges of health facilities in Tororo district the DHO HUMC and promotion guidelines on how issued guidelines on sanitation and Medical Waste of gender sensitive to manage Management in Management health facilities. He forwarded a sanitation in health sanitation in health copy of sanitation guidelines titled “Guidelines for of Sanitation facilities. facilities including in Health Units FY 2018/2019“. separating facilities for men and During the time of assessment the sanitation status in each of women: score 2. the sampled health facility was as follows: Maximum 4 points Nagongera HC IV:the latrines that were available were not gender separated, both women and men accessed the stances in one common entrance, the buildings were also infested with Bats,
Iyolwa HC III: Iyolwa HC III: access to Iyolwa HC III latrines located in northern wing the entrance was shared by both men and women.
Osukuru HC III: the facility had two stances in use. There was a redundant structure of 4 stances that had been constructed but had never been used due to over flooding with water. The water table was high. The health unit in-charge and DHO were advised on how to put this unit to good use and to construct another latrine for the facility using appropriate technology.
Benedictine Eye Hospital
Excellent structure with both flush toilets and pit latrines that were well labelled Male and Female.
Tororo Hospital:
Had both flush toilets and latrines.”
17 2 LG Health department • Evidence that all From the screening forms availed for projects in the health has ensured that health facility sector such as one dated 11th July 2018 for the Renovation of guidelines on infrastructure OPD block at Kirewa HC III which illustrated the screening environmental projects are checklist through which risks were identified and mitigation management are screened before measures constituted. disseminated and approval for complied with construction using the checklist for screening of projects in the Maximum 4 points for budget guidelines this performance and where risks are measure identified, the forms include mitigation actions: Score 2 17 2 LG Health department • The There was evidence that the SEO and CDO visited the sites to has ensured that environmental check if the mitigation measures were implemented for instance: guidelines on officer and environmental community The monitoring reports dated 4th April 2019 it was reported that management are development officer the environmental officer and CDO Visited the project of the disseminated and have visited the construction of general ward at sop sop General ward complied with sites to checked whether the mitigation plans are complied with: Maximum 4 points for Score 2 this performance measure 18 4 The LG Health • Evidence that the In circular letter Ref 03/1/3 dated 10thJanuary 2019 addressed department has issued LG has issued to all in-charges of health facilities in Tororo district the DHO guidelines on medical guidelines on issued guidelines on Medical Waste Management in waste management medical waste Management health facilities. management, including At the time of assessment the status of medical waste guidelines (e.g. management in the 5 sampled health facilities was as follows: Maximum 4 points sanitation charts, All the 5 facilities were applying the 3 waste bin medical waste posters, etc.) for segregation principle (Black for non-infectious waste, Yellow for construction of infectious waste, and Red for very infectious materials) in the facilities for medical health unit. waste disposal2: Nagongera HC IV: It had a waste pit outside for burning score 4. combustible materials, and a functional placenta pit with a cover.The facility management was advised to fence off the placenta pit and to make further improvement on the rubbish pit.
The place was also infested by bats. Facility management was advised to fumigate the area and also to redesign the roofing of the structures to allow light in the roof attics of buildings.
Iyolwa HC III:
The health facility was clean, with good water supply, and a friendly natural environment with trees in compound. The facility had been equipped with 2 television sets for patients to entertain patients.The place had a good placenta pit housed inside a lockable structure. The inside of the structure was dirty, management was advised to clean and ensure that hey place the cover all the time. There was a rubbish pit which needed improving and facility management was advised accordingly.
Osukuru HC III: The health facility had a placenta pit with good cover. The rubbish pit needed some improvement.
Tororo Hospital:
The health facility had a good placenta pit within the confines of Maternity area. The medical waste final disposal pit was in a sorry state and the facility management were advised to address this issue. The incinerator for managing infectious waste materials was functional.
Benedictine Eye Hospital
This health facility had a functional incinerator and a well- managed rubbish pit for handling non-infectious materials.
554 Water & Sanitation Tororo Performance 2019 District
Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 7 The DWO has • Evidence that the district The District Water Department allocated 81.8% of the targeted allocations Water department has targeted budget to sub counties with safe water coverage to sub-counties with sub- counties with safe water below the district average in the budget for the current safe water coverage coverage below the district FY. below the district average in the budget for the average. current FY: The AWP for the Water Sector was prepared on 15th July 2019 and received by Ministry of Water and o If 100 % of the budget Environment on 17thJuly 2019. allocation for the current FY is Maximum score 10 allocated to S/Cs below The District Water Average Coverage for for this performance average coverage: score 10 FY2019/2020 was 61% measure o If 80-99%: Score 7 The areas below the District Water Average Coverage were: Kirewa(43), Merikit (44), o If 60-79: Score 4 Mukuju(60),Nabuyoga(52), Nagongera(44), Nagongera TC**(37), Sop Sop (55) o If below 60 %: Score 0 The Total Development Budget was UGX 566,082,000 (this excludes money for toilets) (Ref. Development Budget for the Water Sector,2019/20).
The money targeted for areas below the District Water Average Coverage was as below.
As per the conditional grant utilization agreement between Local Governments and MoWE for the FY2019/20 , Page 8 of 11, it was agreed that MoWE and LGs shall priotize the provision of water sources to the villages where there is no water source.
Deep Hole Drilling 20No. (areas targeted are those below the district average water coverage and those villages that had no water sources. These were Mukuju, Mulanda x2, Nabuyoga x1, Kirewa x1, Nagongera x4, Sop Sop, Osukuru, Kwapa, Mulanda,Payax2, Rubongi, Pettax2,Kisoko, Magola= (20/20)*400,000,000= 400,000,000
Pipe Water System in Magola, Petta, Nabuyoga, Nagongera = (2/4)*60,000,000= 30,000,000
Investment Servicing = 23,082,000
Rehabilitation in areas in Nabuyaga x7, Nagongera x9, Sop Sop x3 and Mulanda x4 = (23/47)*90,000,000 = 44,042,553
Water Quality Testing = 10,000,000
Total = 463,082,000
Percentage = (463,082,000/566,082,000)*100= 81.8%
2 5 2 5 The district Water • Evidence that the district The Water Department implemented 78.3% of the department has Water department has projects in areas below the Average District Water implemented implemented budgeted water Coverage as illustrated below. budgeted water projects in the targeted sub- projects in the counties with safe water The District Average Water Coverage was 64.9% targeted sub- coverage below the district The areas below the district average coverage were: counties (i.e. sub- average in the previous FY. Mulanda(61.4), Paya(53.5), Sop Sop(50), counties with safe Kirewa(47.8), Nagongera(49.3), Nabuyoga(54.4), water coverage o If 100 % of the water Mukuyu(64.5), Merikit (55.5) below the district projects are implemented in the targeted S/Cs: average) The Development Budget was UGX 680,061,000 Score 15 (Excludes Funds for retention on Latrines) o If 80-99%: Score 10 Maximum 15 points As per the conditional grant utilization agreement for this performance o If 60-79: Score 5 between Local Governments and MoWE for the measure FY2018/19 , Page 7 of 10, it was agreed that MoWE o If below 60 %: Score 0 and LGs shall priotize the provision of water sources to the villages where there is no water source.
Drilling of Boreholes targeted areas below the district average coverage and those that had no water source.
The targeted areas were Merikit x1, Nabuyogera x1, Mukuju x1, Kirewa x1, Mulanda x1, Nagongera x3, Payax1, Rubongi, Kwapa, Kirewa, Osukuru
= (13/13)*273,000,000= 273,000,000
GFS Design and Extension in areas of Nagongera (5Kms), Paya (1Km) and Mulanda (0.5Kms) = (6.5/10)*322,061,000= 209,339,650
Rehabilitation of Boreholes in Nabuyogax7, Mukuyu x1, Nagongera x1= (10/24)*60,000,000= 25,000,000
Water Quality Testing = 25,000,000
Total = 532,339,650
Percentage = (532,339,650/680,061,000)*100= 78.3%
Summary of Projects Implemented:
Siting, Drilling, Casting and Installation of 6No
Boreholes – Lot 1
Ref: Toro 554/wrks/2018-19/00064
Project was awarded to MsKLR
Limited at UGX 114,779,721
Siting, Drilling, Casting and Installation of 8No
Boreholes – Lot 2
Ref: Toro 554/wrks/2018-19/00063
Project was awarded to Ms. Multec Consults Limited at UGX 127,678,950
Construction of PipeLine in RGC Lot1
Ref: Toro 554/wrks/2018-19/00061 Project was awarded to MsAgola General Enterprises at UGX 212,084,984
Construction of Pipe Line in RGC Lot2
Ref: Toro 554/wrks/2018-19/00062
Project was awarded to MsSuleigh Works Limited at UGX 163,742,700
Supply of Borehole Parts
Ref: Toro 554/supls/2018-19/00013
Project was awarded to Ms. Relief fine (U) Limited at UGX 63,315,000
Drilling Supervision of Construction of Hand Pump Boreholes
Ref: Toro 554/srvs/2018-19/00057
Contract was awarded to LHM Ground Water Exploration and Geo Mapping Services at UGX 23,400,000
Monitoring and Supervision 3 15 The district Water Evidence that the district Water There was evidence that the District Water Department department carries department has monitored monitored 97.2% of the WSS facilities at least annually out monthly each of WSS facilities at least as per the monitoring reports below. monitoring of project annually. investments in the As per the 4th Quarter report for the water sector sector • If more than 95% of the submitted to the ministry of Water and Environment WSS facilities monitored: score (Ref:CR/213/22) on 17th July 2019, unpaged sheet), 15 Tororo had a total of 1201 facilities. This was also contained in the MIS data submitted to MoWE on 7th Maximum 15 points • 80% - 95% of the WSS August 2019. for this performance facilities - measure As per the submission of MIS data to the MoWE on monitored: score 10 26th April 2019, 1170 water sources were monitored to check their functionality and management. • 70 - 79%: score 7 As per the submission of MIS data to the MoWE on • 60% - 69% monitored: score 17th July 2019, 1166 water sources were monitored to 5 check their functionality and management. • 50% - 59%: score 3 And thus the average as regards to the two • Less than 50% of WSS submissions was (1170 +1166)/2= 1168 facilities monitored: score 0 Percentage = (1168/1201)*100= 97.2% 4 5 The district Water • Evidence that the district has There was evidence that the District Submitted department has submitted accurate/consistent accurate/consistent data for the previous FY2018/2019 submitted data for the current FY: Score 5 as per the reports below in the various quarters. accurate/consistent reports/ data lists of Quarter 1 report prepared on 12th October 2018 and water facilities as per received by MoWE on 16th October 2018. Ref: formats provided by CR/13/29 MoWE Quarter 2 report prepared on 15th January 2019 and Received by MoWE on 17th January 2019. Ref: CR/13/29 Maximum 10 for this performance Quarter 3 report prepared on 23rd April 2019 and measure Received by MoWE on 26thApril 2019. CR/13/29
Quarter 4 report prepared on 15thJuly 2019 and Received by MoWE on 17thJuly 2019. Ref:CR/213/22
4 5 The district Water • List of water facility which There was evidence that the List of water facilities department has are consistent in both sector were consistent in both sector MIS reports and PBS. submitted MIS reports and PBS: score 5 accurate/consistent This was contained in report submitted to the Ministry reports/ data lists of of Water and Environment on 17th July 2019. It water facilities as per contained 13 Form1s for the new boreholes in various formats provided by areas such as Rubongi, Nagongera, Kwapa, Merikit, MoWE Kirewa, Mukujju, Osukuru, Mulanda, Nabuyoga. These were captured on Form 1s.
Form 4 showed all the old facilities, their locations, Maximum 10 for this source, functionality and management. It was performance submitted to MoWE on 17th July 2019. measure This corresponded with data from PBS containedin PBS Report Quarter 4 Page 97 showing the 13No boreholes in various areas such as Rubongi, Nagongera, Kwapa, Merikit, Kirewa, Mukujju, Osukuru, Mulanda, Nabuyoga. (Ref: PBS Report Quarter 4)
Procurement and contract management 5 4 The district Water Evidence that the sector has The sector submitted in put for the district procurement department has submitted input for the district plan to PDU that cover all investment items in the submitted input for procurement plan to PDU that approved Sector annual work plan and budget on 29th district’s cover all investment items in April 2019. procurement plan, the approved Sector annual complete with all work plan and budget on time The requisition submitted to the PDU on 29th April technical (by April 30): score 4 2019 by the DWO, showed a list of items to be requirements, to included in the Annual Consolidated Procurement PDU that cover all Plan. It was complete with specifications, drawings items in the and BOQs. The projects submitted were: approved Sector Construction of Public Latrine in RGC (2No) annual work plan and budget Deep Borehole drilling (Hand Pumps) (20no)
Maximum 4 for this Rehabilitation of Boreholes under DWDG (37no) performance measure Rehabilitation of Boreholes under DDEF (33no)
Construction of Pipelines 6 2 The district has • If the contract manager There was evidence that the Contract Manager was appointed Contract prepared a contract appointed, contract management plans prepared Manager and has management plan and monthly visits for the different WSS infrastructure effectively managed conducted monthly site visits projects as per the contract management plan the WSS contracts for the different WSS conducted as illustrated below. infrastructure projects as per the contract management plan: A letter from the District Engineer dated 4th February score 2 2019 (Ref: Eng/105/2) addressed to the CAO and Maximum 8 points copied to the DWO, RDC, District Chairperson, PDU, for this performance Contracts committee nominated the DWO as the measure contract supervisor for civil works contracts during the FY2018/19.
The letter highlighted the responsibilities of the contract supervisor that included ensuring that the contractor met all performance and delivery obligations in accordance with the terms and conditions of the contract, preparation of contract implementation plan and records management.
A joint contract management/ monitoring plan was prepared by the DWO on 17th July 2019 for all projects showing the different activities to be done for every project from July 2018 to June 2019. The projects mentioned were Construction of pipelines under the grant and DDEG, borehole drilling, borehole rehabilitation.
Monthly project monitoring reports were prepared by the DWO showing the status of the projects. For Example, a report was prepared on 18th October 2018 showing the progress of the projects for months of July to September 2018. It showed that the procurement process was at Evaluation stage for all the projects.
A progress report was prepared on 30th October 2018 by the DWO for the month of October and it showed that the contracts had been signed.
A progress report was prepared on 8th January 2018 by the DWO for the months of November and December and it showed that the projects had been launched and works started.
A progress report was also prepared by the DWO on 2nd April 2019 showing the status of the projects. For Deep Borehole drilling, the boreholes had been drilled, pump tested and installed. For Borehole rehabilitation, 21no boreholes had been rehabilitated. For the pipeline, the contractor was constructing the pump stands.
Another progress report was prepared on 10th July 2019 by the DWO showing that 13 Boreholes had been completed, 24 boreholes rehabilitated, and 20Kilometers of pipeline completed too.
6 2 The district has • If water and sanitation As per the BOQs, Specifications, Drawings, Interim appointed Contract facilities constructed as per reports, there was evidence that the sanitation facilities Manager and has design(s): score 2 were constructed as per the designs as per evidenced effectively managed by reports from the technical supervision teams. the WSS contracts Construction of Pipeline OD50mm PN10mm in Rural Growth Centres Lot 2.
Maximum 8 points An interim certificate was issued on 19th December for this performance 2018 and signed by the DWO showing the works done measure to satisfaction. As per the measurement sheet done on 14th December 2018 and signed by the DWO and a representative from Suleigh Engineering Works Limited, it showed that 7.7Kms of the pipeline had been satisfactorily done.
A substantial completion certificate was issued by the DWO as the project manager on 19th December 2019 to certify that works for the construction of the pipeline following the designs and specifications in the works contract with Tororo District was substantially completed in December 2018 as required by the conditions of the contract.
Construction of Pipeline OD63mm PN10mm in Rural Growth Centres Lot 1
An interim certificate was issued on 13th June 2019 and signed by the DWO showing the works done to satisfaction. As per the measurement sheet done on 6thJune 2019 and signed by the DWO and a representative from Agola General Enterprises Limited, it showed that 10Kms of the pipeline had been satisfactorily done.
A substantial completion certificate was issued by the DWO as the project manager on 6th June 2019 to certify that works for the construction of the pipeline following the designs and specifications in the works contract with Tororo District was substantially completed as required by the conditions of the contract.
Drilling of Boreholes by KLR (U) Limited.
An interim payment certificate was issued by the DWO and signed by the CAO on 20th May 2019 showing that works on 5 Boreholes was satisfactorily done.
As per the BOQ item no. 3.1 in respect of casting of the hand pump platform and supply of the Pedestal at UGX 850,000 per borehole, based on the field visit by the assessment team to boreholes at Kisote East, Nyamlugo A, and Nyakesi, it was found that it was satisfactorily done.
Also a Substantial completion certificate was issued by the DWO on 20th May 2019, certifying that the works on 5No Boreholes was substantially completed as per terms and conditions of the contract.
Also a report on monitoring and supervision issued on 20th May 2019 showed that the yields and recovery of the boreholes were satisfactory.
Drilling of Boreholes by Multech Consults (U) Limited.
An interim payment certificate was issued by the DWO and signed by the CAO on 19th April 2019 showing that works on 5 Boreholes was satisfactorily done.
As per the BOQ item no. 3.1 in respect of casting of the hand pump platform and supply of the Pedestal at UGX 500,000 per borehole, based on measurement sheet
signed by the DWO and the contractor on 19th April 2019, showed that all were done satisfactorily in villages of Kanyakor, Apetai, Mifumi, Telle, Aluka, Komolo and Kachiga Central.
Also a Substantial completion certificate was issued by the DWO on 19th April 2019, certifying that the works on 7No Boreholes was substantially completed as per terms and conditions of the contract.
6 2 The district has • If contractor handed over all There was evidence that the contractor handed over appointed Contract completed WSS facilities: the completed WSS facilities as evidenced below. Manager and has score 2 effectively managed A Handover report from KLR Limited dated 20th May the WSS contracts 2019 showed that the siting, drilling, casting and installation of 5No. Boreholes in areas of Nyekesi, Pokongo, Magangala, Nyamalogo and Kisote East was successfully done and all the hydrological Maximum 8 points surveys, drilling, pump testing and water quality for this performance analysis reports were attached. This report was measure confirmed by the Contracts Manager, the DWO.
A Handover report from KLR Limited dated 19thApril 2019 showed that the siting, drilling, casting and installation of 7No. Boreholes in areas of Kanyakor, Apetai, Mifumi, Telle, Aluka, Kachinga and Komolowas successfully done and all the hydrological surveys, drilling, pump testing and water quality analysis reports were attached. This report was confirmed by the Contracts Manager, the DWO. 6 2 The district has • If DWO appropriately There was evidence that the DWO appropriately appointed Contract certified all WSS projects and certified all WSS projects and filed completion reports Manager and has prepared and filed completion as per illustrations below. effectively managed reports: score 2 the WSS contracts Siting, Drilling, Casting of 7 no. Boreholes by Multec Consults Limited
An interim payment certificate was issued by the DWO Maximum 8 points and signed by the CAO on 19th April 2019 showing for this performance that works on 5 Boreholes was satisfactorily done. measure Also a Substantial completion certificate was issued by the DWO on 19th April 2019, certifying that the works on 7No Boreholes was substantially completed as per terms and conditions of the contract.
Siting, Drilling, Casting of 6 no. Boreholes by KLR Limited
An interim payment certificate was issued by the DWO and signed by the CAO on 20th May 2019 showing that works on 5 Boreholes was satisfactorily done.
Also a Substantial completion certificate was issued by the DWO on 20th May 2019, certifying that the works on 5No Boreholes was substantially completed as per terms and conditions of the contract.
Construction of Pipeline OD63mm PN10mm in Rural Growth Centres Lot 1
An interim certificate was issued on 13th June 2019 and signed by the DWO showing the works done to satisfaction. As per the measurement sheet done on 6th June 2019 and signed by the DWO and a representative from Agola General Enterprises Limited, it showed that 10Kms of the pipeline had been satisfactorily done.
A substantial completion certificate was issued by the DWO as the project manager on 6th June 2019 to certify that works for the construction of the pipeline following the designs and specifications in the works contract with Tororo District was substantially completed. 7 3 The district Water • Evidence that the DWOs The DWO timely certified and recommended depart- ment has timely (as per contract) certified suppliers/contractors for payment as evidenced in the certified and initi- and recommended suppliers sampled payments below: ated payment for for payment: score 3 points works and supplies M/s KLR – UGANDA LTD requested for payment of on time Shs 91,251,362 on 11th/4/2019 for Siting, Drilling, Test Pumping,, Casting, and Installation of 05 Hand Maximum 3 for this Pump Bore holes in Tororo DLG which was certified performance under certificate No. 1 dated 20th/5/2019 and measure recommended for payment by DWO on 20th/5/2019 and paid on 27th/6/2019 vide PV No. 24221796
M/s GROUND WATER EXPLORATION & GEO MAPPING SERVICES LTD requested for payment of Shs 23,400,000 on 9th/4/2019 for Consultancy Services of Siting and Supervision of Bore hole Drilling, Test Pumping, Casting and Installation of FY 2018/2019 which was certified under certificate No. 01 dated 19th/4/2019 and recommended for payment by DWO on 19th/4/2019 and paid on 27th/6/2019 vide PV No. 23668053
M/s Multech Consult Uganda LTD requested for payment of Shs 127,678,950 on 30th/01/2019 for construction of Seven (7) Hand Pumped Bore holes under DWSDCG – Lot 2 which was certified under certificate No. 1 dated 19th/4/2019 and recommended for payment by DWO on 19th/4/2019 and paid on 27th/6/2019 vide PV No. 23668042.
.
Financial management and reporting 8 5 The district Water • Evidence that the The department submitted the annual performance department has department submitted the report for the previous FY 2018/2019 on 7/8/2019 submitted annual annual performance report for reports (including all the previous FY (including all The Water department submitted quarterly reports to quarterly reports) in four quarterly reports) to the Planner as follows: time to the Plan- ning Planner by mid-July for Quarter Date of submission Date of receipt Unit consolidation: score 5 Reference
Q1 14/10/2019 14/10/2019 Pbs Maximum 5 for this Water performance Q2 21/1/2019 21/1/2019 Pbs Water measure Q3 18/4/2019 18/4/2019 Pbs Water
Q4 7/8/2019 7/8/2019 Pbs Water 9 0 The District Water • Evidence that the sector has The LG Water department had 2 (two) audit queries Department has provided information to the raised in the 1st & 4th Quarterly Internal Audit Reports acted on Internal internal audit on the status of for FY 2018/2019 but which had not been cleared at Audit implementation of all audit the time of assessment as indicated below: recommendation (if findings for the previous any) financial year Total number and nature of queries raised: 02
o If sector has no audit query Total number and nature of queries cleared: 00 score 5 Maximum 5 for this Total number and nature of queries pending : 02 performance o If the sector has provided The nature of queries raised and not cleared were as measure information to the internal audit indicated below: on the status of implementation of all audit findings for the Shs 620,000 (payee not indicated) unaccounted for previous financial year: score 3 under Podaka Community Valley Dam in Kisoko Sub county. If queries are not responded to score 0 Shs 17,355,500 (payee not indicated) for Pogola Commuinty Spring Well had no receipt.
Governance, oversight, transparency and accountability 10 3 The district • Evidence that the council The Council Committee responsible for Water under committee committee responsible for Works and Technical Services committee held responsible for water water met and discussed meetings to discuss Water service delivery. This was met, discussed service delivery issues evidenced by Meetings held as follows: service delivery including supervision reports, issues and performance assessment Quarter 1: Meeting held 30th July 2018 under MIN presented issues results, LG PAC reports and 03/TDLGC/WC/30/07/2018 that require approval submissions from the District Scrutiny of Budget Estimates Fy 2018/2019 to Council Water and Sanitation Coordination Committee Overview of workplan Revenues and Expenditures for (DWSCC) etc. during the Water Sector. The Workplan expenditure was previous FY: score 3 Maximum 6 for this estimated at 857,823,000 performance During discussions, the following observations were measure made;
Areas of Petta Health Center and Parima needed to be considered for water extension
The Subcounty of SopSop was not among those to receive water and yet it was among those water stressed areas
Meeting of 15th October 2018
Min 4/10/2018 reactions and way forward
The District water officer informed members that communities were unwilling to contribute small fees to help in borehole repairs
After discussions the following recommendations were made:
District water to make a follow up on the irregular flow of water at Kisoko subcounty and other parts of the district and report to the committee
A list of boreholes whose systems had dropped down be generated and forwarded to the Ministry for consideration.
Meeting held 14th March 2019, MIN 0/TDLG/WC/14/03/2019 Reactions And Way Forward
It was recommended that UGX 200,000 that was collected as community contribution towards the construction of new boreholes be channeled through water department to support in purchase of spare parts
Meeting held 3rd May 2019 MIN 11/TDLGC/WC/O3/05/2019 Presentation of Departmental Reports 4th Quarter
The following recommendations were made:
Molo borehole be relocated to Pajwenda
Mella borehole be relocated to SopSop
A pit Latrine to be constructed at Kwapa market using part of the money under sanitation component.
. 10 3 The district • Evidence that the water .Thewater sector committee presented issues that committee sector committee has require approval to Council as evidenced by the responsible for water presented issues that require following: met, discussed approval to Council: score 3 service delivery Council Meeting held 12th April 2019 under issues and Min21/FC/12/04/2019: Presentation Of Committee presented issues Reports that require approval The sector committee report was presented by Hon to Council Odwar Stephen
Issues discussed included: Maximum 6 for this Despite the irregular water flow in the pipelines, performance National Water had continued to bill local exorbitantly. measure There was community outcry about extortion by hand pump mechanics
Kwapa should be considered for Lirima Water Project or else all their installations in the area risk being vandalized by the community.
Field of Life NGO had accepted to construct 7 boreholes.
Resolutions
More handpump mechanics be trained and distributed to every subcounty
Council Meeting of 16 May 2019 min 29/fc/16/05/2019: presentation and discussion of committee reports
The chairperson Works and Technical Services Committee presented to Council proposals for Council approval.
For Water reallocations of boreholes were made as follows:
Aburi to Singet
Peipei to Kisoko
Mwello to Pamaraka
Molo to Pajwenda
Mella to Sopsop
KwapaKateki to Kabosa
MukujuApetai to Atiri.
More hand pump mechanics to be trained and attached to each sub county. 11 2 The district Water • The AWP, budget and the There was evidence that the AWP budget and the department has Water Development grant Water Development grant releases and expenditures shared information releases and expenditures were displayed on the District Notice Board at the time widely to the public have been displayed on the of the assessment. to enhance district notice boards as per the transparency PPDA Act and discussed at The following releases were also displayed on Notice advocacy meetings: score 2. Boards quarterly. 1st Quarter Development Budget and Non-Wage Maximum 6 points amounting to UGX 272,469,203 and UGX 8,853,866 for this performance respectively was released and displayed on the Notice measure Board on 10th October 2019.
2nd Quarter Development Budget and Non-Wage mounting to UGX 272,469,203 and UGX 8,853,866 respectively was released and displayed on the Notice Board on 16th January 2019. This was displayed as cumulative of Development Budget of UGX 544,938,406 and non Wage of UGX 17,707,732.
3rd Quarter Development Budget and Non-Wage mounting to UGX 272,469,205 and UGX 8,853,866 respectively was released and displayed on the Notice Board on 2nd May 2019.This was displayed as cumulative of Development Budget of UGX 817,407,611 and non Wage of UGX 26,561,598
4th Quarter Non-Wage amounting to UGX 8,853,820 was released and displayed on the Notice Board on 17th July 2019. This was displayed as cumulative of Development Budget of UGX 817,407,611 and non wage of UGX 35,415,418. 11 2 The district Water • All WSS projects are clearly There was evidence that the projects are clearly department has labelled indicating the name of labeled indicating the name of the project, date of shared information the project, date of construction, the contractor and source of funding. This widely to the public construction, the contractor and was as per the visits carried out by the Assessment to enhance source of funding: score 2 Team. transparency Borehole at Nyamalugo A:It waslabeled as below
Date of Construction: 02/06/201910th March 2019 Maximum 6 points for this performance Borehole no. DWD-57610 measure FY:2018/19
Funded By: DWSCG
Contractor: KLR Limited.
Borehole at Kisote East: It was labeled as below
Date of Construction: 17th March 2019
Borehole no. DWD-57611
FY:2018/19
Funded By: DWSCG
Contractor: KLR Uganda Limited
Borehole at Nyakesi E: It was labeled as below.
Date of Construction: 13th March 2019
Borehole no. DWD-57607
FY:2018/19
Funded By: DWSCG
Contractor: KLR Uganda Limited 11 2 The district Water • Information on tenders and There was evidence that the information on tenders department has contract awards (indicating and contract awards was displayed on Notice Boards shared information contractor name /contract and as per the availed best evaluated bidder notices widely to the public contract sum) displayed on the below: to enhance District notice boards: score 2 transparency Drilling of 7No. Boreholes
Best Evaluated Bidder Notice was signed by the CAO
Maximum 6 points on 5th September 2019 for this performance Date of Display was 5th September 2019 measure Date of Removal was 18th September 2018
Best Evaluated Bidder: Ms. Multec Consults Limited at UGX 127,678,950.
Drilling of 6No. Boreholes
Best Evaluated Bidder Notice was signed by the CAO
on 5th September 2019
Date of Display was 5th September 2019
Date of Removal was 18th September 2018
Best Evaluated Bidder: Ms. KLR (U) Limited at UGX 114,779,721
Construction of Pipeline OD 50mm PN10 in RGC under DWSDCG Lot 2
Best Evaluated Bidder Notice was signed by the CAO
on 5th September 2019
Date of Display was 5th September 2019
Date of Removal was 18th September 2018
Best Evaluated Bidder: Ms. Suleigh Engineering Works Limited
12 1 Participation of • If communities apply for There was evidence that the LG received applications communities in WSS water/ public sanitation for water in the FY 2019/20. programmes facilities as per the sector critical requirements (including There was an application for a borehole at Atiri B. The community contribu- tions) for application was dated 23rd October 2019 addressed the current FY: score 1 to the CAO and signed by the LC1 Chairperson of Atiri Maximum 3 points B. This was followed by a payment of UGX 200,000 on for this performance 31st October 2019 as community contribution fees as measure per receipt no. 0420548 12 2 Participation of • Water and Sanitation There was evidence of a functional water and communities in WSS Committees that are sanitation committees in the following areas visited. programmes functioning evidenced by either: i) collection of O&M Borehole at Nyamalugo A funds, ii( carrying out The borehole was well fenced and protected preventive mainte- nance and Maximum 3 points minor repairs, iii) facility for this performance There was a list of members that had contributed O&M fenced/protected, or iv) they an measure Funds M&E plan for the previous FY: score 2 Borehole at Kisote East Village
Note: One of parameters above The Borehole was well fenced and protected is sufficient for the score. Borehole at Nyakesi E
The Borehole was well fenced and protected
Social and environmental safeguards 13 2 The LG Water • Evidence that Extension of pipelined water in rural growth centers at department has environmental screening (as Aterai Angoroom areas devised strategies per templates) for all projects for environmental and EIAs (where required) Screening was done on 21stJune 2018 by the District conservation and conducted for all WSS projects Environmental Officer. Environmental and social management and reports are in place: score mitigation plan was done on 21st June 2018 by the 2 DEO and DCDO. Environment and social mitigation certificate dated 27th March 2019.
Maximum 4 points Extension of pipelined water in rural growth centers at for this performance in Rukul nangonge measure Screening was done on 5thJuly 2018 by the District Environmental Officer. Environmental and social mitigation plan was done on 5thJuly 2018 by the DEO and DCDO. Environment and social mitigation certificate dated 27th March 2019.
Construction of borehole in Aluka in Paya sub county.
Screening was done on 7th July 2018. Environmental and social mitigation plan was done on 7th July 2018. Environment and social mitigation certificate dated 30th April 2019. 13 1 The LG Water • Evidence that there has There was evidence that there had been a follow up department has been follow up support support provided in case of unacceptable devised strategies provided in case of environmental concerns in the past as sampled below for environmental unacceptable environmental conservation and concerns in the past FY: score For, construction of pipeline water in rural growth management 1 areas the Water User Committees were formed and trained, sensation and awareness was created, grass planted and the site was well labelled Ref. Environmental and Social Mitigation Certification Maximum 4 points dated 27thMarch 2019 and signed by the District for this performance Environment Officer, Forest Ranger and DCDO. measure For construction of hand pump borehole in Tele zone, Nagongera Sub County it was noted that the area was fenced to exclude animals activities, water user committee was formed and functional, the soil excavated was well leveled and the report recommended that they should not allow pit latrine to be constructed within a minimum of 30 meters from the borehole preferably 60m Ref. monitoring report of water projects dated 23rd April and signed by the District Environment Officer and District Community Development Officer.
13 1 The LG Water • Evidence that construction All contracts had a clause in regards to department has and supervision contracts have environment and was stated as follows. devised strategies clause on environmental for environmental protection: score 1 Environment and social safeguard procedure of work conservation and for contactors. This procedure would help to identify management measures process to effectively manage risks and enhance positive impact thus stakeholders increasing ownership and prevent any harm to people and environment. This is accordance to selection 110(1) of Maximum 4 points the National Environment Act (5) 2019. for this performance measure
14 3 The district Water • If at least 50% WSCs are There was sufficient evidence that at least 50% of the department has women and at least one WSCs were women and occupying key positions as promoted gender occupying a key position per sampled WSCs below. equity in WSC (chairperson, secretary or composition. Treasurer) as per the sector Borehole at Amor North Village: critical requirements: score 3 Maximum 3 points 7Members, 4Women and 3Men. 57% Women. The for this performance Chairperson was a Woman measure Borehole at SoniOgwang Zone
6 Members; 3 Women and 3 Men.50%Women. The secretary was a Woman
Borehole at Komolo:
6 Members: 4 Women and 2 Men. 67% were Women. Treasurer and Chairperson were Women 15 0 Gender and special • If public sanitation facilities The Public Sanitation facilities visited didn’t had all the needs-sensitive have adequate access and requirements. For Example. sanitation facilities in separate stances for men, public places/ women and PWDs: score 3 The Public Toilet at Lwala:
RGCs provided by It had separate stances for Men and Women, a ram, the Water constructed in FY 2017/18 but had no provision for Department. PWDs
Maximum 3 points The Public Toilet at Morukiswa for this performance It had separate stances for Men and Women, a ram, measure constructed in FY 2017/18 but had no provision for PWDs
The Public Toilet at Siwa
It had separate stances for Men and Women, a ram, constructed in FY 2017/18 but had no provision for PWDs