Local Government Performance Assessment Tororo District (Vote Code: 554) Assessment Scores Accountability Requirements % Crosscutting Performance Measures 61% Educational Performance Measures 76% Health Performance Measures 82% Water & Environment Performance Measures 79% 554 Accountability Requirements 2019 Tororo District Definition of No. Summary of requirements Compliance justification Compliant? compliance Annual performance contract 1 Yes LG has submitted an annual • From MoFPED’s The LG submitted an Annual performance contract of the inventory/schedule of LG Performance Contract on 7/7/2019 forthcoming year by June 30 on the submissions of through the on line platform basis of the PFMAA and LG Budget performance contracts, [email protected] and received by guidelines for the coming financial check dates of MoFPED on the same day. A year. submission and Physical Copy was also submitted to issuance of receipts and: MoFPED, on 17th July 2019 vide submission letter dated 15th July o If LG submitted 2019 reference CR/213/12 before or by due date, then state ‘compliant’ o If LG had not submitted or submitted later than the due date, state ‘non- compliant’ • From the Uganda budget website: www.budget.go.ug, check and compare recorded date therein with date of LG submission to confirm. Supporting Documents for the Budget required as per the PFMA are submitted and available 2 Yes LG has submitted a Budget that • From MoFPED’s The LG submitted a Budget for FY includes a Procurement Plan for the inventory of LG budget 2019/2020 on 7/07/2019 through the forthcoming FY by 30th June (LG submissions, check on line platform [email protected] PPDA Regulations, 2006). whether: And received by MoFPED on the same day. o The LG budget is accompanied by a The Budget contained a Procurement Plan or not. Procurement Plan for FY 2019/2020 If a LG submission includes a Procurement Plan, the LG is compliant; otherwise it is not compliant. Reporting: submission of annual and quarterly budget performance reports 3 Yes LG has submitted the annual From MoFPED’s official The LG submitted the Annual performance report for the previous FY record/inventory of LG Performance Report for the previous on or before 31st July (as per LG submission of annual FY 2018/2019 on 25/7/2019. Budget Preparation Guidelines for performance report Through the on line platform coming FY; PFMA Act, 2015) submitted to MoFPED, [email protected] And received by check the date MoFPED MoFPED on the same day. received the annual performance report: • If LG submitted report to MoFPED in time, then it is compliant • If LG submitted late or did not submit, then it is not compliant 4 Yes LG has submitted the quarterly budget From MoFPED’s official The LG submitted the quarterly performance report for all the four record/ inventory of LG budget performance reports for the quarters of the previous FY by end of submission of quarterly FY 2018/2019 as follows: the FY; PFMA Act, 2015). reports submitted to MoFPED, check the date Quarter Submission Date MoFPED received the Acknowledgement Date quarterly performance Reference reports: Q1 31/10/2018 • If LG submitted all pbsifmis.go.ug 31/10/2018 four reports to MoFPED Q2 24/1/2019 of the previous FY by pbsifmis.go.ug 24/1/2019 July 31, then it is compliant (timely Q3 19/4/2019 submission of each pbsifmis.go.ug 19/4/2019 quarterly report, is not an accountability Q4 25/7/2019 requirement, but by end pbsifmis.go.ug 25/7/2019 of the FY, all quarterly reports should be available). • If LG submitted late or did not submit at all, then it is not compliant. Audit 5 No The LG has provided information to From MoFPED’s In response to a letter dated 3rd April the PS/ST on the status of Inventory/record of LG 2019 Ref. 11A/5/260/01 from implementation of Internal Auditor submissions of MoFPED but received on 23rd/April General and the Auditor General’s statements entitled 2019 regarding audit queries raised findings for the previous financial year “Actions to Address by the Internal Auditor General by end of February (PFMA s. 11 2g). Internal Auditor during FY 2017/2018, the Accounting This statement includes actions General’s findings”, Officer submitted 4 (four) audit against all find- ings where the Internal responses to PS/ST on 30th/May Audi- tor and the Auditor General Check: 2019 Ref. CR.103/9 as evidenced at recommended the Accounting Officer both MoFPED website • If LG submitted a to take action in lines with applicable www.budget.go.ug and LG level. ‘Response’ (and provide laws. details), then it is The late submission to PS/ST was compliant attributed to late communication from Internal Auditor General as indicated • If LG did not submit a’ response’, then it is non- above. compliant A) Internal Auditor General FY • If there is a response 2017/2018 for all –LG is compliant Total number of queries raised: 04 • If there are partial or not all issues responded Total number of queries cleared: 04 to – LG is not compliant. Total number of queries pending : 00 The nature of queries raised and cleared were as indicated below: Unacknowledged funds of UGX 44,733,003. Unaccounted for funds of UGX 727,569,485. Under collection of Local Revenue UGX 692,130,415. Poor performance of the Private Wing of Tororo District Hospital. In addition, the Accounting Officer submitted a report to PS/ST on 31st May 2019 Ref.CR/103/9 on the status of implementation of 10 (ten) audit queries raised by Auditor General in FY 2017/2018 but later than 28th/February 2019 prescribed in the PFMA 2015 section 11 2g. B) Office of the Auditor General FY 2017/2018 Total number of queries raised: 10 Total number of queries cleared: 10 Total number of queries pending: 00 The nature of queries raised and cleared included the following to mention but a few: Performance of Youth Livelihood Programme. Implementation of the Uganda Road Funds Transfers of UWEP funds to MoGLSD. Failure of Council to sit in the whole Financial Year. Non-operational District Service Commission. 6 Yes The audit opinion of LG Financial The Auditor General's Opinion on the Statement (issued in January) is not financial statements of Tororo LG for adverse or disclaimer. the year ended 30th June 2019 was "Unqualified" hence compliant. 554 Crosscutting Tororo Performance District Measures 2019 Summary of No. Definition of compliance Compliance justification Score requirements Planning, budgeting and execution 1 1 All new Evidence that a district/ The Physical Planning Committee was in place composed infrastructure municipality has: of 13 members including a chairperson and 2 Town Clerks projects in: (i) a for Malaba and Nagongera the 6 newly created Town municipality / (ii) • A functional Physical Councils (Pajwenda, Nabuyoga, Iyolwa, Osukuru, Kwapa, in a district are Planning Committee in place Merikit) will be incorporated in due course. approved by the that considers new respective investments on time: score 1. Name -Designation -Appointment date -Ref Physical Joel Musisi- DCAO/Chairperson -15th May 2017- Planning CR/218/4 Committees and are consistent Euphrasius Fuorr -Physical Planner /Secretary -20/3/2013 with the approved Reference -CR/214/64 Physical Plans Asaya Andrew -District Enginer 20/3/2013 -Reference Maximum 4 CR/214/64 points for this performance Yona Gamusi Doya -District Education Officer -20/3/2013 - measure. Reference CR/214/64 Oguti Vicent - District Community Development officer - 20/3/2013 Reference CR/214/64 Adongo Leo - District Water Officer -20/3/2013 -Reference CR/214/64 Aol Everline - District Natural Resources officer -20/3/2013 -Reference CR/214/64 Omitta Patrick- Asst District Health Officer - 20/3/2013 - Reference CR/214/64 Harriet Among - District Surveyor - 20/3/2013 - Reference CR/214/64 Okware Patrick - District Agricultural Officer -20/3/2013 - Reference CR/214/64 Irene Okuna - Town Clerk of Malaba - 20/3/2013 - Reference CR/214/64 Orono Xavier Francis - Town Clerk of Nagongera 20/3/2013 Reference CR/214/64 Okello Geoffrey - Physical Planner in Private Practise 20/3/2013 Reference CR/214/64 The Committee was functional during the FY 2018/2019 as evidenced by meetings held as follows: Date of meetings:2nd October 2018 Mattes discussed: under Min 05/01/18 Dong Song Vicinity Physical Planning Need: The Physical Planner cited the cropping up developments in the vicinity of Dong Song establishment which could have negative impacts on sanitation and public health. The staff surveyor stated that a challenge presented to the requested action planning was that the land was individual owned. She suggested that there should be an intense community sensitization before planning could go ahead. Minute 06/01/18 Development Applications Four Applications were considered by the committee and there were approved and one differed. One of the approved was IP -101-18 Chris Dekin PS R That Differed was SP -101-18 Starbex International . Date of Meeting: 18th November 2018 Under Min 05/02/2018 Consideration of Development Applications Approved Applications were: Starbex International and Entec Electrical Company Date of Meeting: 22nd January 2019 Matter discussed under Min 06/01/2019Updates in the Physical Planning sector The Physical Planner gave some updates in the physical planning sector, First, Osukuru subcounty requested for a local physical development plan for corner town board and with keen interest in the Dong Song surrounding. Min 7/01/19 Next steps There was need for the district to develop a physical development plan and so this be included in the budget. The Secretary was tasked to follow up on the activation of the lower physical planning committee at sub-counties to assist in assessing land use functionality before presenting them to the Land board for consideration.