e|agenda.NET Shelby County Board of Education
Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Shelby County Board of Education Business Meeting Agenda - December 20, 2011
I. Roll Call
II. Pledge of Allegiance
III. Moment of Silent Meditation
IV. Approval of Agenda
1. Approval of Agenda
V. Recognitions
2. Spotlight on the Arts
3. Recognition of MEA Holiday Card Contest Winners
4. Recognition of Milken Award Recipient, Meah King
5. Recognition of Fred Johnson
VI. Board Business Affairs
A. Approval of Minutes
6. Approval of Minutes from the Special Called Board Business Meeting - November 22, 2011
Attachment: 11.22.11 Special Called Minutes.pdf
7. Approval of Minutes from the November 29, 2011 Business Meeting
Attachment: 11.29.11 Board Minutes.pdf
8. Approval of Minutes from the Board Work Session Minutes from December 13, 2011
Attachment: BWS Minutes - 12.13.11.pdf
Page 1 of 234 B. Other
9. Request from Collierville High School PTSA and SGA
Attachment: CHSsignRequest.pdf Attachment: SCSPolicy1007Naming of Schools and School Facilities.pdf Attachment: CHSMap.pdf
10. Board Self-Evaluations: Memphis City Schools and Shelby County Schools
Attachment: Shelby County Board Evaluation Results2011.pdf Attachment: Previous MCS Board Operations Policy -1.7012 Board Self- Evaluation and Planning.pdf Attachment: MCS Board Self-Evaluation.pdf Attachment: MCS Board Self Evaluation Summary and Results 2010 and 2011.pdf
11. NSBA 2012 Conference
Attachment: SCS Policy 0017.pdf Attachment: NSBA2012.pdf
VII. Reports
A. Transition Planning Commission
12. Transition Planning Commission Report - December
B. Chairman
13. Chairman's Report
C. Ad Hoc Committee Board Training
14. Board Training Ad Hoc Committee Report
D. Ad Hoc Committee Community Outreach/Engagement
15. Community Outreach Engagement Ad Hoc Committee Meeting Report
E. Ad Hoc Committee Internal Board Organization
16. Internal Board Operations Ad Hoc Committee Report
F. Ad Hoc Committee Legislative
17. Legislative Affairs Ad Hoc Committee Report
G. Superintendent-Shelby County Schools
Page 2 of 234 18. Superintendent John Aitken's Report
H. Superintendent-Memphis City Schools
19. Superintendent Kriner Cash's Report
VIII. Citizens Comments-On Agenda Items
IX. Consent Agenda
Action Items-Memphis City Schools-Contracts
20. STEM Academy: $690,174.00
Attachment: STEM Virtual High School Lab (2).pdf Attachment: STEM Scope Sequence1.pdf Attachment: 20111208171140444.pdf
21. Efficacy Institute: $866,750.00
Attachment: Efficacy Work Authorization # 5 Dec 2011 to June 2012.pdf Attachment: Efficacy Continuation Resolution (2).pdf
22. The New Teacher Project: $1,256,171.02
Attachment: TNTP Resolution 12-20-11.pdf Attachment: TNTP Work Authorization #6 Jan to July 2012.pdf
23. Center for Transformative Teacher Training (CT3): $566,000.00
Attachment: CT3 Resolution 12-20-11.pdf Attachment: CT3 Contract.pdf
24. Memphis Marriott Downtown: $82,350.00
Attachment: Marriott 2012 Forum for Innovative Leadership Contract.pdf Attachment: Marriott 2012 Forum for Innovative Leadership Resolution.pdf
25. Memphis City Schools Foundation: $436,320.00
Attachment: MCS Foundation Fiscal Agent Agreement 2012.pdf Attachment: MLC Board Resolution FINAL - December 2011 (2).pdf Attachment: Com_ Lit Fall 2011.pdf
26. Iglesia Nuevia Vida-Lirio De Los Valles Church: $350,000.00
Attachment: Iglesia Nuevia Vida-Lirio De Los Valles Church LOI.pdf Attachment: Iglesia Nuevia Vida-Lirio De Los Valles Church Resolution.pdf
Action Items-Memphis City Schools-Bids, Purchases and RFP
Page 3 of 234 27. FM: Design and Construction: Design & Construction: New K-5, 1200 Student School: Construction of a New Building: $14,919,709.00
Attachment: BWS 12-20-2011 FACILITIES MANAGEMENT SOUTHEAST K-5 1200 Student School 22-42763-R-01.pdf
28. FM: Warehousing/Inventory Control: Custodial Supplies to Replenish Warehouse Stock: $104,602.68
Attachment: BWS 12-20-11 FACILITIES MANAGEMENT T8 ULTRAMAX FLORESCENT BULBS 1106310T18.pdf
29. FM: Facility Improvement: Georgian Hills Elementary School: Playground Construction: $69,372.81
Attachment: BWS 12-20-2011 FACILITIES MANAGEMENT GEORGIAN HILLS ELEM. PLAYGROUND CONSTRUCTION 21-41793-R-01.pdf
30. FM: Facility Improvement: Treadwell Elementary School: Chiller Purchase: $36,820.00
Attachment: BWS 12-20-2011 FACILITIES MANAGEMENT TREADWELL ELEM. CHILLER 21-45124-R-01- EMERGENCY PURCHASE.pdf
31. AOTI: School Operations: External Evaluator for Teacher Incentive Fund 3 Grant: $229,980.00
Attachment: BWS 12-20-2011 AOTI - EXTERNAL EVALUATOR FOR TIF3 22- 19059-R-01.pdf
32. BOLT: Nutrition Services: Miscellaneous Frozen, Dry & Staple Items for the 2011-2012 School Year to Replenish Warehouse Stock: $590,788.80
Attachment: BWS 12-20-11 BUSINESS OPERATIONS NUTRITION SVCS 2011- 2012 MISC. FROZEN, DRY & STAPLE ITEMS.pdf
33. Common Core 4th Grade Classroom Libraries
Attachment: 4thGradeClassroomResolutionLetter December 11 2011.pdf Attachment: Classroom Libraries - 4th Grade Titles.pdf
Action Items-Memphis City Schools-Grants
34. Tennessee First to the Top: Renewal Schools Award - Year 2: $631,586.00
Attachment: Board_Packet_Form_FTTT_Renewal_ 2011-2012_rev.pdf
35. Tennessee Department of Labor and Workforce Development: $75,000.00
Page 4 of 234 Attachment: TN Dept of Labor and Workforce Dev Grant 12-20-11.pdf Attachment: TN Dept of Labor and Workforce Dev Resolution 12-20-11.pdf
Action Items-Memphis City Schools-Other Items
36. MCS October 2011 Financial Statements
Attachment: 2011 10 October Financial Statements (2).pdf
Approval of Consent Agenda
37. Approval of Consent Agenda - December 20, 2011
X. Discussion Agenda
XI. New Business
XII. Citizens Comments-Not on Agenda
XIII. Adjournment
Page 5 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #1
Title Approval of Agenda
Description
Recommendation It is recommended that the Shelby County Board of Education approve the agenda for the December 20, 2011 Business Meeting Agenda.
My Contact
Financial Impact
Page 6 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #2
Title Spotlight on the Arts
Description
Recommendation
My Contact
Financial Impact
Page 7 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #3
Title Recognition of MEA Holiday Card Contest Winners
Description
Recommendation
My Contact
Financial Impact
Page 8 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #4
Title Recognition of Milken Award Recipient, Meah King
Description
Recommendation
My Contact
Financial Impact
Page 9 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #5
Title Recognition of Fred Johnson
Description
Recommendation
My Contact
Financial Impact
Page 10 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #6
Title Approval of Minutes from the Special Called Board Business Meeting - November 22, 2011
Description
Recommendation It is recommended that the Shelby County Board of Education approve the minutes from the Special Called Board Business Meeting on November 22, 2011.
My Contact
Financial Impact
Attachment: 11.22.11 Special Called Minutes.pdf
Page 11 of 234 DRAFT
SPECIAL CALLED MEETING
OF THE
BOARD OF EDUCATION OF
SHELBY COUNTY SCHOOLS
TUESDAY,NOVEMBER 22, 2011
8:41 P.M.
SCS BOARD MR., WILLIAM E. ORGEL,CHAIRMAN MS.SARA L. LEWIS DR. JEFF WARREN,VICE CHAIRMAN MS.BETTY J. MALLOTT MR.CHRISTOPHER CALDWELL MR.RAPHAEL MCINNIS DR.SNOWDEN CARRUTHERS MR.DAVID PICKLER MR.ERNEST CHISM MR.REGINALD PORTER,JR. MR.JOSEPH CLAYTON MR.DAVID REAVES MS.STEPHANIE GATEWOOD MS.PATRICE J. ROBINSON MS.DIANE GEORGE DR.KENNETH T. WHALUM,JR. MS.TOMEKA HART DR.FREDA WILLIAMS MR.MARTAVIUS D. JONES MR.MICHAEL WISSMAN MS.TERESA JONES MR.KEVIN WOODS MS.VANECIA KIMBROW
ABSENT MR.ERNEST CHISM
Page 12 of 234 November 22, 2011
APPROVAL OF AGENDA Recommendation: It is recommended that the Shelby County Board of Education approve the agenda for the November 22, 2011 Special Called Meeting.
Commissioner Warren moved to approve the agenda and Commissioner Reaves seconded. Chairman Orgel called for a voice vote and with 22 Ayes and 1 Absent, the agenda was approved.
CITIZENS COMMENTS ON AGENDA ITEMS
DISCUSSION AND ACTION ITEM CHARTER SCHOOLS Recommendation: It is recommended that the Shelby County Board of Education approve the recommendations of the Superintendents regarding Charter School Applications.
Chairman Orgel recognized Superintendent Cash.
Superintendent Cash: Staff has worked all weekend on these applications. In our cabinet meeting today, we vigorously reviewed and vetted the applications and the impact that the work of the committee that reviewed the applications will have on the district going forward. When I looked at the data presented, it became glaringly clear that Memphis City Schools cannot now, and into the future, withstand the financial impact that this many charter schools each year would have on the district. He noted that Deputy Superintendent Hamer would read the recommendation into the record and that CFO Pamela Anstey would present a graphic showing what the financial impact would be now and down the road.
Dr. Hamer: I would like to remind the Board that last month we brought to you a number of charter school applications, most of which were denied, however, they had an opportunity to amend their applications and resubmit. This evening, I would like to do two things, read to you our recommendation, and refer you to a statute that supports the recommendation that we are making. MCS received fourteen amended charter school applications since the last time the Board convened. It is the recommendation of this administration that we deny all fourteen amended applications pursuant to TCA 49-13-108. He noted that this provision allows a local Board of Education to deny an amended application because of a substantial negative fiscal impact that approval would have on the district. The sponsors of the proposed schools are listed in the materials that have been distributed to you. Among the fourteen applications, two were denied on merit in addition to the fiscal impact they would have on MCS. For the record, I would like to advise you of TCA 49-13-108 section 3-b-1. If you would indulge me, I will read to you what that provision says, and advise you that it constitutes the basis of our recommendation for the denial of these fourteen applications.
TCA 49-13-108 section 3-b-1: “Prior to approving or denying a charter school's application, the local board of education may consider whether the establishment of the charter school will have a substantial negative fiscal impact on the LEA such that authorization of the charter school would be contrary to the best interests of the pupils, school district or community. If the local board of education denies an initial application in whole or in part for this reason, the local board of education shall provide” a series of information requests to the treasurer of the state of Tennessee.
Superintendent Cash noted that the General Counsel is also on board with this recommendation.
Page 13~ of 2 234 ~ November 22, 2011
Presentation by CFO Ms. Anstey:
Page 14~ of 3 234 ~ November 22, 2011
Ms. Anstey: This graph shows data on the impact of our charter schools for the last several years. In SY 2003-2004 we started out with three charter schools and a $1.9M budget. In the current year, we have twenty-five charter schools and a budget of $51M. We have already approved two charter schools for FY 2012-2013 at our last meeting. With that, and the built in growth for grades and sections in the application of each charter school, there will be an increase in budget of $11M for FY 2012 - 2013. On an annual basis, we increase charter schools 2-3 per year. From the 2003 – 2004 SY we have gone from three charter schools to twenty-five. We approved KIPP at the last meeting not knowing which ones would come back or which ones would not. If we approve the 12 (twelve) applications on merit we would increase our budget expenditure for charter schools to $87M next year, which would be an additional $24M. What the statute refers to is how you could cut your budget to accommodate that. A problem is that we do not know where these charter schools will be located, and we do not know where the students would come from. It would impact our TEI, we would have to adjust our staffing, and there would be other implications.
Page 15~ of 4 234 ~ November 22, 2011
Ms. Anstey: This chart looks at the average increase of ten schools for the next five years. By year 2016- 2017, we would be at $184M in expenditures for charter schools.
Superintendent Cash noted that, if approved, and per the TCA statute, the LEA has to submit to the state a full rationale and justification of the impact on the district within five days.
Chairman Orgel recognized Superintendent Aitken.
Superintendent Aitken noted that since the last meeting SCS has received three amended charter school applications. One, Global Leadership Academy was denied on merit, the other two had satisfactory scores, but as we have talked to Superintendent Cash, and in moving toward a merged district, we share the same concerns of the fiscal impact that this would have on us. He stated that his recommendation for SCS is to deny the three charter school applications.
Commissioner Warren: So we denied the two charter schools that failed on merit as one separate thing, and the others as financial damage?
Page 16~ of 5 234 ~ November 22, 2011
Attorney Hopson: It can all be done at the same time, just different reasons and different procedural steps the administration would take when discussing the matter with the state.
Commissioner Warren: Should we deny them for two reasons then. It is my understanding that if we deny them for financial considerations and they really were denied for merit, they can appeal, and if the financial is overturned then the merit has not been overturned.
Attorney Hopson: That is correct, and for clarity you should probably do two motions.
Commissioner Warren moved that the Board support the superintendent’s recommendations to deny the appropriate 3 (three) from Shelby County Schools for financial considerations, and 10 (ten) of the 12 (twelve) from Memphis City Schools for financial considerations and 2 (two) on merit.
Superintendent Aitken noted that for SCS one was denied on merit and two for financial considerations.
Commissioner Warren took that as a friendly amendment. Commissioner Robinson seconded the motion.
Commissioner Whalum: For clarity, Ms. Anstey I believe stated, ‘we don’t know where the schools would be and we don’t know where the students would come from’. How is that so?
Superintendent Cash: What Ms. Anstey is referring to is the specific location of the charter schools has not been determined. What is in the applications are the regions, or zip codes where the charter schools would like to set up operation. He also noted that there is no clarity as to which charter schools would garner which students from which school. He noted that without a clear path showing which school students would be drawn from, the district cannot determine full budgetary impact on that existing school.
Commissioner Whalum: The previously approved KIPP schools, am I correct in assuming that they had no negative fiscal impact?
Ms. Anstey: Two (2) charter schools were passed on merit. At that point in time we were just looking at adding two charter schools with enrollment of 240. We did not know how many would come back and amend their application or how many could potentially be accepted. They were not looked at as a financial hardship until the fourteen came back and twelve could be passed on merit.
Superintendent Cash: We had budgeted for a nominal increase, not for the exponential increase in charter applications and potential approval on merit.
Commissioner Whalum: What it sounds like is that because so many of the re-applications were so good, we had to look for reasons to keep them out.
Superintendent Cash: That was not our thinking.
Commissioner Whalum: What was the cut-off amount or the amount where we said if we allow two more schools it will cause a negative fiscal impact?
Superintendent Cash: We did not budget for sixteen new charter schools. They would take us outside of our budgeted amount of $11M.
Commissioner Kimbrow: Have we approved the minutes where we voted to approve the KIPP schools?
Page 17~ of 6 234 ~ November 22, 2011
Ms. Folsom: No, you have not.
Commissioner Kimbrow: Then since those minutes have not been approved, can we recall all of them and judge all of the schools on the same fiscal impact district wide?
Commissioner Warren noted that the previous MCS never had to have minutes read to make actions viable. He asked if SCS had a second and third reading of the minutes, and does that apply to parliamentary procedure in this matter?
Commissioner Kimbrow: Since we are SCS and are using those policies, my understanding is that a reading and approval is required for an action to be binding on this body.
Attorney Speakman: I do not think we have ever addressed the issue of whether we would have to approve the minutes for an action to be binding, however, the bigger question that goes to the heart of what you are talking about here is can you make a motion to rescind. She noted that TN Law is very clear that if an action has not been taken that would affect a body, that is, gained benefit or detriment, you can still move to rescind whether or not it is at the same meeting.
Commissioner Kimbrow to both Superintendents: Has there been an overall ranking of all of the schools so that we as a Board can see where all of the schools rank in comparison score wise to the two that were previously approved.
Superintendent Cash answered that it can be provided.
Commissioner Kimbrow: Seemingly, we have proposed that these schools in total would have a negative impact. But, surely there is some dollar correlation to where there is a break even point as relates to the number of students that leave and the number of schools approved, is there not?
Superintendent Cash: The question sounds simple to answer, however, it is complex and involved. What we know is that $10M to $12M has been the cost each year with 2 to 3 charter schools. To go to fourteen after dealing with three puts us in another division as far as budgetary implications and considerations.
Dr. Hamer: The first thing I would like to establish is that charter schools, albeit an interesting and important innovation and we have an obligation to support them, are an unfunded mandate. We get no additional dollars to support charter schools – not from state or federal. He referred the Board to a slide showing expenditure trend data (see slide two above). He noted that every time a new charter school begins operating there is an outflow of cash from the district and no reimbursement. Going back three years, the chart shows that in 2008 we had an additional $23M in expenditures with no additional funding, in 2009-2010 there was a $30M increase, 2010-2011 a $45M increase and a $51M increase for 2011-2012. The question about the break even point, when we figured out that we could no longer afford this, we actually have never been able to afford it, we have never had additional resources to support these schools. He noted that those dollars come out of base operations dollars, both for SCS and MCS. This is an unfunded mandate that requires us to use base dollars, and compromises the basic infrastructure and basic capacity for us to use resources for the operation of the main school system. So, there is no break even point, there is no number of schools at which we made a decision that we should no longer try to support these schools. He noted that the consideration of the Board should not just be in relationship to what we are confronted with today. He noted that this is a long term issue that the Board should take a very hard look at.
Page 18~ of 7 234 ~ November 22, 2011
Commissioner Pickler: Is there any information on how the legislature determines the threshold for financial hardship?
Attorney Speakman: There is a provision in the statue that says the Comptroller of the Treasury may develop standards relative to section four. I have not seen those standards, not to say they are not there. I have never been called upon to look for them, and quite frankly, I don’t know if they are even there. I would like to say that we have been operating under the assumption of MCS and SCS. We should not lose sight of the fact that these contracts are for ten years and should be looked at from the standpoint of an aggregated school system and what impact they would have on it. She noted that three charter schools in the SCS system might not be an issue, but in the larger school system where you have 20 (twenty) charter schools it might have a serious negative impact. The Board does not know how much it will be funded by the state as a consequence of consolidation or transfer of administration. As you know, at the conclusion of the next two years you might not get money from the City of Memphis, and on top of that there is a statue that provides, very particularly, that when there is a consolidation of two school systems, maintenance of effort (MOE) is not determined based on this system or that system, but by the Commissioner of Education in his own opinion. We are in an awkward position to expend any monies not knowing what our minimum MOE may be.
Commissioner Pickler: There seems to be an inconsistency here. The legislature has built in language saying a Board of Education can deny based upon financial hardship, but at the same time they have actually expanded the limits and lifted the cap, you can have virtually an unlimited amount of charter schools.
Commissioner Woods: Can an application be denied on the first reading or only as an amended application?
Dr. Hamer: It can be denied on the first reading.
Commissioner Woods: Dr. Cash, if you had known the financial impact two weeks ago, would you have still recommended KIPP?
Superintendent Cash: We look for good schools period. It is the exponential growth of charter schools that puts KIPP in, it is not KIPP verses the rest. We currently have twenty-five charter schools operating, and not all at capacity, they will grow. Next year we will have to add additional dollars to support that growth.
Commissioner Woods: I totally support the recommendation, I just wanted it on the record that the financial impact was there prior to tonight.
Commissioner Clayton called for the question and Commissioner Woods seconded. Chairman Orgel called for a roll call vote:
Mr. Christopher Caldwell Nay Dr. Snowden Carruthers Aye Mr. Ernest Chism Absent Mr. Joseph Clayton Aye Ms. Stephanie Gatewood Nay Ms. Diane George Aye Ms. Tomeka Hart Nay Mr. Martavius D. Jones Nay Ms. Teresa Jones Aye Ms. Vanecia Kimbrow Nay
Page 19~ of 8 234 ~ November 22, 2011
Ms. Sara L. Lewis Nay Ms. Betty J. Mallott Nay Mr. Raphael McInnis Aye Mr. David Pickler Aye Mr. Reginald Porter, Jr. Nay Mr. David Reaves Aye Ms. Patrice J. Robinson Nay Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. Nay Dr. Freda Williams Aye Mr. Michael Wissman Aye Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 12 Ayes, 10 Nays, and 1 Absent, the motion failed.
Commissioner Hart: There are four items of information that this Board has to supply to the state within five days of making this decision. Do we have all of this information? I would feel much better about making this decision with that information in hand.
Superintendent Cash: We have the information, and staff is working on the presentation to the state as we speak and will work through the Thanksgiving break to compile the information. The decision was just made at 4:30pm today. Superintendent Cash called on Ms. Anstey, CFO, to review the information on each point required by the state.
Ms. Anstey: A. Current student enrollment figures in the LEA and an estimate of the number of students currently enrolled who will transfer to the charter school seeking authorization
Current student enrollment figures: Memphis City Schools - As of the 40th day count for fiscal year 2011-12, the District had 106,127 students enrolled in grades K-12.
Number of students currently enrolled who will transfer to the charter: Memphis City Schools - It is estimated that a total of 4,545 will transfer. Of that number it is estimated that 1,795 of the students that are currently enrolled in MCS will transfer to the newly applied charter schools, and that a potential 240 will transfer to the newly approved charter schools. A minimum additional 1,215 will transfer to the existing charter schools that are adding additional grades or sections. with a maximum of 2,510 if the grades are taken to the maximum contained within the application.
B. An estimate, based on prior years data, of the number of students who will no longer be enrolled in the LEA during the school year in which the charter school seeks to begin operations for reasons other than a transfer to the charter school
Memphis City Schools - It is estimated that 1,296 students will no longer be enrolled in the LEA during the school year in which the charter schools seek to begin operations due to the historical trend of declining enrollment .
Page 20~ of 9 234 ~ November 22, 2011
C. A projection of the LEA's student enrollment for the school year in which the charter school seeks to begin operation, excluding the estimated number of students who will transfer to the charter school seeking authorization. Such projection shall include estimates, using prior years' data, of increased revenue to the LEA from the first-time enrollees or transferees into the district
Memphis City Schools - The district anticipates no enrollment growth for Fiscal Year 2012-13, the year in which the charter schools seek to begin operation
D. Specific facts or financial information and a written statement demonstrating how placement or transfer of students to a charter school within the LEA will impose a budgetary or financial burden on the LEA beyond that associated with normal enrollment fluctuations, including an objective analysis of the LEA's ability to adjust expenses on a system-wide basis due to the estimated numbers and anticipated placement of students who will transfer to the charter school seeking authorization.
Memphis City Schools approved three charter schools in FY2003-04 with a budget of $1.9M and has continued to approve and add charter schools with the count currently at 25 charter schools with a budget of$51M. Memphis City Schools has approved 2 charter school applications during the initial application process. These schools will begin operations in Fiscal Year 2012-13 bringing the total to 27. With approval of these charter schools and taking into consideration the additional grades, sections and growth of the districts 25 existing charter schools the district will have an increase of $11M in revenue transfers to charter schools for a total of $62M. After review of the amended applications, if MCS were to approve the additional 12 schools that could be approved on merit it would bring the total number of schools to 39 with an approximate budget requirement based on application enrollment of $87M. The additional $24M would result in a significant fiscal hardship on the district as the district would have to reduce it's general fund budget while still maintaining services to the remaining students without sufficient funds.
Issues and Impact Overhead costs of the school districts do not change with the loss of students enrolled in charter schools. Such expenses include but are not limited to: • Maintenance • Transportation • Administration
Teachers cannot be reduced. and overhead dollars decreased, if the loss of students comes from many classrooms.
Cost of authorizing new charter schools results increased cost of employee time and legal costs related to charter school activities. These expenses include but are not limited to: • Federal and Special Education Compliance • Retirement and Insurance Administration • Fiscal Administration - Finance and Budget Reporting
It is presently unclear how charter schools authorized by the creation of the First to the Top Achievement School District will be funded.
MCS Strategic partnerships (i.e., Teach For America, The New Teacher Project, etc.) may be jeopardized if placement agreements for effective teachers cannot be fulfilled.
Page 21~ of 10 234 ~ November 22, 2011
The extension of the Teacher Effectiveness Initiative to the newly merged newly merged Shelby County School District will be negatively impacted by the need to support charter schools. Plans are underway to extend the TEl work to Shelby County Schools. The negative fiscal impact will result because the resources necessary to recruit and retain effective teachers will be compromised by the uncertainty of staffing needs. In addition, the limited and time sensitive resources awarded the nationally recognized reform work requires the school district to reduce expenses to partially match the financial support from the Foundation and local business and philanthropic organizations. The resources necessary to support newly authorized charter schools will pre-empt the deployment of resources to the effective teacher program of work over the next four years.
Mobility - The student mobility rate between district schools and charter schools will be significantly increased as well as charter-to-charter transfers
Term of contract and consolidation on the horizon, we should not be approving any contract beyond 2013. Indeed, the ten year term of the charter school contracts conflicts with statutory prohibitions that prohibit long term financial commitments by current school board and/or the administration
Commissioner Caldwell: For clarity, if we don’t do something today then are we automatically approving all of those charter schools, even the ones that did not make it on merit?
Superintendent Cash: That is the advice I have received from counsel.
Commissioner Caldwell: I hope that next time we don’t find ourselves with our backs against the wall, having to make this kind of decision in such a short period of time.
Superintendent Aitken: Let me clarify for the Board that when the decision was made at the last meeting to deny those applications based on merit, those applicants had fifteen days to resubmit an application. Once the amended applications are received, committees from both districts go to work scoring them, and that decision has to be made within fifteen days of the receipt of the amended application. The timeline is set by the state. He noted that the end of the fifteen days is tomorrow.
Other Comments and/or Concerns: What will happen to both systems? We don’t want to seemingly punish the two charter schools previously approved by denying them. The Law in TN is not helpful in helping to plan. There seems to be an assumption that expenses to the district will break even. Costs to schools remain the same with only 3-4 students leaving a class to go to a charter. We should take advantage of the opportunity given us by the state to deny the charter schools.
Commissioner Warren: I think we should deny the one from Shelby County and two from Memphis on merit, and deny the other two from Shelby County and the twelve from Memphis for financial reasons. He then called for the question. Second was Commissioner Woods.
Chairman Orgel noted that he had already recognized Commissioner Whalum and he would be allowed to speak.
Commissioner Warren rescinded his call for the question and Commissioner Woods his second.
Commissioner Whalum: Noted that charter schools are part of the national and state climate. He noted that he understands the fiscal and political justifications of denying the charter schools, however, he felt that the Board would be in trouble over the legal justification. He stated that there is already at least one other Page 22~ of 11 234 ~ November 22, 2011
county where the School Board tried this and the charter school sued them and won. He noted that the charter school laws exist to force competition. He noted that legally the Board does not have a leg to stand on, particularly since it has already approved the two KIPP Schools. He noted that Attorney Speakman said that we are in an awkward position spending any money, and stated that if that is true then we should not have approved KIPP.
Commissioner Gatewood asked if there was a copy available of what Ms. Anstey presented?
Superintendent Cash explained that staff has just begun working on it and it is in draft and notes, and not in a form easy to distribute.
Attorney Speakman: For clarity, after the school district submits its information to the state treasurer, there is still an appeal. She noted that she wanted the Board to feel comfortable in knowing that if we do not present good enough or persuasive enough information, there is no appeal to that from our standpoint and it becomes a charter school.
Commissioner Gatewood asked what the timeline was from the time we deny to appeal?
Attorney Speakman: I will read the statute for the record: ‘If the treasurer determines that the information provided by the local board of education reasonably demonstrates that establishment of the charter school shall have a substantial negative fiscal impact on the LEA such that authorization of the charter school would be contrary to the best interests of the pupils, school district or community, the sponsor may not appeal the denial to the state board of education.’
‘If the treasurer determines that the information provided by the local board of education does not reasonably demonstrate that establishment of the charter school shall have a substantial negative fiscal impact on the LEA such that authorization of the charter school would be contrary to the best interests of the pupils, school district or community, the sponsor may appeal the denial by the local board of education to the state board of education, pursuant to subdivision (3) of this section. However, the sponsor shall request this appeal within five (5) days of the final decision by the treasurer.’ (TCA 49-13-108 )
Commissioner Kimbrow: In fairness, and not to punish KIPP in anyway, if the rule is applied it should apply to all, we should not pick and choose. If it is a burden on the district for charter schools, it should be a burden for any and all charter schools. I appreciate the information that staff brought, but in my mind it is not detailed enough or specific enough, and for that reason I will not be voting to support the recommendation.
Commissioner Warren called for the question and Commissioner Woods seconded. Chairman Orgel called for a roll call vote then asked all those in favor to stand. Chairman Orgel noted that the motion passed.
Commissioner Warren restated his motion as two separate motions:
1. That the Board support the superintendent’s recommendations to deny the three based on merit and Commissioner Kimbrow seconded. Chairman Orgel called for a voice vote, and with 22 Ayes and 1 Absent, the motion carried.
2. On the recommendation of staff and our legal team, I move that we deny the seventeen charter school applications based on financial hardship and Commissioner Woods seconded.
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Mr. Christopher Caldwell Aye Dr. Snowden Carruthers Aye Mr. Ernest Chism Absent Mr. Joseph Clayton Aye Ms. Stephanie Gatewood Aye Ms. Diane George Aye Ms. Tomeka Hart Aye Mr. Martavius D. Jones Aye Ms. Teresa Jones Aye Ms. Vanecia Kimbrow Nay Ms. Sara L. Lewis Abstain Ms. Betty J. Mallott Aye Mr. Raphael McInnis Aye Mr. David Pickler Aye Mr. Reginald Porter, Jr. Aye Mr. David Reaves Aye Ms. Patrice J. Robinson Aye Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. No Vote Dr. Freda Williams Aye Mr. Michael Wissman Aye Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 19 Ayes, 1 Nay, 1 Abstention, 1 No Vote, and 1 Absent, the motion carried.
ADJOURNMENT Commissioner Gatewood moved to adjourn the meeting and Commissioner Warren seconded. The meeting adjourned at 10:40 pm.
______Dr. Kriner Cash, Secretary William E. Orgel, Chairman
______John Aitken, Secretary
Page 24~ of 13 234 ~ Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #7
Title Approval of Minutes from the November 29, 2011 Business Meeting
Description
Recommendation
It is recommended that the Shelby County Board of Education approve the minutes from the November 29, 2011 Shelby County Board of Education Business Meeting.
My Contact
Financial Impact
Attachment: 11.29.11 Board Minutes.pdf
Page 25 of 234 DRAFT
REGULAR MEETING
OF THE
BOARD OF EDUCATION OF THE
SHELBY COUNTY SCHOOLS
TUESDAY,NOVEMBER 29, 2011
5:30 P.M.
SCS BOARD MR.WILLIAM E. ORGEL,CHAIRMAN MS.SARA L. LEWIS DR. JEFF WARREN,VICE CHAIRMAN MS.BETTY J. MALLOTT MR.CHRISTOPHER CALDWELL MR.RAPHAEL MCINNIS DR.SNOWDEN CARRUTHERS MR.DAVID PICKLER MR.ERNEST CHISM MR.REGINALD PORTER,JR. MR.JOSEPH CLAYTON MR.DAVID REAVES MS.STEPHANIE GATEWOOD MS.PATRICE J. ROBINSON MS.DIANE GEORGE DR.KENNETH T. WHALUM,JR. MS.TOMEKA HART DR.FREDA WILLIAMS MR.MARTAVIUS D. JONES MR.MICHAEL WISSMAN MS.TERESA JONES MR.KEVIN WOODS MS.VANECIA KIMBROW
Page 26 of 234 November 29, 2011
APPROVAL OF AGENDA Recommendation: It is recommended that the Shelby County Board of Education approve the agenda for the November 29, 2011 Business Meeting.
The Color Guard for tonight were Cadets Rineking, Nelson, Wright and Terry from Whitestation High.
Commissioner Gatewood moved to approve the Agenda and Commissioner Reaves seconded.
Additions to Agenda: Commissioner’s Gatewood and M. Jones under New Business, and Chairman Orgel added two names to Citizens speaking on non agenda items.
Pulled from Agenda: Chairman Orgel moved Items 42 Policy Revisions and 43 New Policies from Consent Agenda to Discussion Agenda.
Chairman Orgel called for a voice vote, and with 23 Ayes the revised agenda was approved.
RECOGNITIONS Wolfpack Playhouse (Cordova High School) The Wolfpack Playhouse from Cordova High School under the direction of Mr. Chris Luter is in its 15th year of producing award winning high school theater. They are 3 time Tennessee Theater Association winners and invited to perform at the Tennessee State Thespian Championships 3 times. They are the only public school in Tennessee invited to perform at the American High School Theater Festival in Edinburgh Scotland. The group provided a short theatrical and musical performance.
Arlington Strings (Arlington High School) Superintendent Aitken introduced Mr. Doug Phillips the conductor of the Arlington High School Strings. Mr. Phillips noted that the Strings have won many awards and that the program has about 140 students. The Strings played ‘Through the Eyes of Love’ from the movie Ice Castles.
John P. Freeman K-8 School, Tennessee Title I Distinguished School John P. Freeman Elementary School was selected as Tennessee's State Distinguished Title I winner for Exceptional Student Performance 2011-2012. The school will be recognized in a ceremony at a State Board meeting in late March or April. In addition, the school will receive a monetary award of $1,000. Ms. Monica Smith, principal accepted the Certificate of Recognition from Superintendent Cash. She thanked the faculty and staff for all of their hard work.
MCS Custodial Award Superintendent Cash recognized Mr. Brian Shipp and the members of his custodial department for their excellent work. They won the ISSA cleaning industry award. This prestigious award is given only after a comprehensive assessment by an independent accredited ISSA SIMS assessor. The award, the Cleaning Industry Management Standards Award, is presented to us “Certified with Honors”.
Georgian Hills Middle School State Football Champs Congratulations to Georgian Hills Middle School for winning the MCS Middle Schools City Championship, Small Area One in football coached by Marron Thomas. This event was held at Crump Stadium on October 22, 2011. They also won the West Regional Middle School Championship at Crump Stadium on October 29, 2011. Congratulations to the Georgian Hills Middle School students and staff for this great accomplishment. Special thanks to Principal Rosalind Martin, parents, students, assistant coaches and families for their support.
Page 27 ~of 2 234 ~ November 29, 2011
Art Winners for SCS 2011-2012 Calendar Contest
Student School Grade Art Teacher Parker Moore Bon Lin Elem. 1 Karen Luellen Blake Franzen No longer w/SCS 2 Jill Carson Skyler Schlottman Ellendale Elem. 3 Amanda Galbraith Camryn Cummings Southwind Elem. 5 Melissa Bess Tyrell Allen Northaven Elem. 6 Nancy Shepard Kate Wilson Collierville Mid. 7 Jo Powers Sophia Rizzi Arlington Middle 8 Diane Graves Ian McCaskill Riverdale Elem. 8 Deborah Flynt Brennan Brown Shadowlawn Middle 9 Allison Mayhan Jessie Swain Arlington High 12 Melanie Anderson Katie Gairhan Houston High 11 Becky Curlin Brian Didlake Southwind High 12 Lynnette Gilbert Joshua Priddy Bolton High 12 Autumn Parkey
Honorable Mention Clifford Watson Millington High Graduated Amy Lange Keyonna Matute Rivercrest Elem. 2 Mary Ann May Kelsey McCarroll Houston High Graduated Becky Curlin Satina Simpson Sycamore Elem. 3 Christy Lott Aidan Moreland Appling Middle 9 Kristen Carver
Commissioner Warren noted that students from MCS schools representing Troop 13 from Trinity Methodist Church were here tonight receiving merit badges. His son Sam is one of the honorees.
BOARD BUSINESS AFFAIRS APPROVAL OF MINUTES FROM PREVIOUS MEETINGS Shelby County Board of Education Called Informational Meeting Minutes November 2, 2011 Recommendation: It is recommended that the Shelby County Board of Education approve the minutes from the November 2, 2011 Shelby County Board of Education Called Informational Meeting.
Commissioner Mallott will report on this during the Reports section of the agenda.
Minutes from the October 25, 2011 Shelby County Board of Education Meeting Recommendation: It is recommended that the Shelby County Board of Education approve the minutes from the October 25, 2011 Board of Education Meeting.
Minutes from the November 9, 2011 Internal Board Operations Ad Hoc Committee Meeting Recommendation: It is recommended that the Shelby County Board of Education approve the minutes from the November 9, 2011 Internal Board Operations Ad Hoc Committee Meeting.
Board Work Session Minutes from November 22, 2011 Recommendation: It is recommended that the Shelby County Board of Education accept the minutes from the November 22, 2011 Board Work Session Meeting.
Commissioner Lewis moved to approve all minutes and Commissioner Woods seconded. Chairman Orgel called for a voice vote, and with 23 Ayes the motion passed.
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OTHER BOARD BUSINESS Resolution to Form an Ad Hoc Committee on Internal Board Operations Recommendation: It is recommended that the Shelby County Board of Education approve the Resolution to Form an Ad Hoc Committee on Internal Board Operations presented by Commissioner Betty Mallott.
Board Meeting Schedule Recommendation: It is recommended that the Shelby County Board of Education discuss changing the date of the February 21, 2011Shelby County Board of Education Work Session which conflicts with attending Day on the Hill. The recommendation is to move the Work Session to Tuesday, February 14, 2011 or Monday, February 20, 2011.
Chairman Orgel opened the floor to suggestions:
Suggestions on dates were: Thursday, February 23; Tuesday, February 14; leave it on Tuesday February 21, but move the start time to 6:30pm.
Commissioner George moved to change the date of the February Board Work Session to February 14, 2012 and Commissioner M. Jones seconded. Chairman Orgel called for a roll call vote.
Vote: Mr. Christopher Caldwell Nay Dr. Snowden Carruthers Nay Mr. Ernest Chism Nay Mr. Joseph Clayton Nay Ms. Stephanie Gatewood Aye Ms. Diane George Aye Ms. Tomeka Hart Aye Mr. Martavius D. Jones Aye Ms. Teresa Jones Nay Ms. Vanecia Kimbrow Nay Ms. Sara L. Lewis Nay Ms. Betty J. Mallott Nay Mr. Raphael McInnis Nay Mr. David Pickler Nay Mr. Reginald Porter, Jr. Nay Mr. David Reaves Nay Ms. Patrice J. Robinson Nay Dr. Jeff Warren Nay Dr. Kenneth T. Whalum, Jr. Nay Dr. Freda Williams Nay Mr. Michael Wissman Nay Mr. Kevin Woods Nay Mr. William Orgel, Chairman Nay
With 4 Ayes, and 19 Nays, the motion failed.
Commissioner Reaves moved to keep the date of the meeting as February 21, and change the start time to 6:30pm and Commissioner Warren seconded.
Chairman Orgel called for a voice vote, and with 23 Ayes, the motion carried.
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NSBA 2012 Conference Recommendation : It is recommended that the Shelby County Board of Education approve the attendance of Board Members that wish to attend the NSBA 2012 Conference.
Chairman Orgel noted that staff is still working on a travel budget and suggested that this item be tabled until the next work session.
Commissioner Woods moved to table this item until the next work session and Commissioner Lewis seconded. Chairman Orgel called for a voice vote, and with 23 Ayes the motion carried.
REPORTS REPORT FROM CHAIR OF TRANSITION PLANNING COMMISSION Dr. Prescott noted her report in three parts: 1. Learning – She noted that both Superintendent’s have met with the TPC, and both gave excellent presentations that were very well received. Along with Dr. Cash, Josh Edelman spoke to the TPC about the Gates Foundation and their involvement with the Teacher Effectiveness Initiative (TEI) in MCS. She noted that from Superintendent Aitken the Commission learned that many of the things in terms of teacher effectiveness and building a good strong human capital are going on in the county schools. She noted also, that the Commission has heard from principals who shared from the building level some of the specific strategies they use to meet the needs of their students.
2. Committees – Most committees have held their first meeting or have at least interfaced with district personnel. Chair Prescott noted that on Thursday, December 1st , State Education Secretary Huffman would speak to the Commission on many of the state initiatives and that on December 12th a panel from Charlotte-Mecklinburg, the recipients of the 2011 Broad Award would meet with the Commission.
3. Management Consultant – The Commission cannot enter into contracts so we are working with the Shelby County Schools Foundation as a contracting agent. She noted that they are in negotiations with the Boston Consulting Group.
Commissioner McInnis reminded the Board of the food drive sponsored by the Shelby County Office of Coordinated School Health, and noted that collection boxes can be found all around the district.
CHAIRMAN ORGEL 1. The former MCS Board went through an exhaustive process to do a Board Self Evaluation, and tonight we have distributed the results to you, specifically to the former MCS Commissioners so that they could see the results, and to the other Commissioners so that they can see what the process was. He noted that if anyone had questions they should review them with those Members and if anything needed to be discussed it could be done at another meeting.
2. Noted that he has been honored to attend and speak at many school functions, but wanted to mention one that he attended recently, the Golden Apple Awards, where students nominate their teachers for awards. He congratulated staff on a wonderful awards presentation.
3. The Whitehaven Tigers and their band are in the state championships.
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BOARD TRAINING AD HOC COMMITTEE Commissioner Warren presented the following information: On October 10, many of our 23-member board attended a TSBA Orientation where it was impressed upon us that one of our major responsibilities is to promote our school district. I have been told it is important to have an “elevator speech” to promote one’s school system as a board member. This quick speech gives each of us an opportunity to gain public support for our kids as we use our bully pulpit of office to advance public education in Shelby County. When we are asked by our constituents, “How’s it going?” I propose the following answer could be one of our elevator responses: “We are charged with blending two school systems with diverse needs and strengths. We must do this in a way that uses the strengths of both systems without weakening either. We cannot afford to fail. I believe all of us are committed to this process.” We need a strategic plan to do the above. That plan needs to incorporate a Theory of Action for Change. The current Theory of Action for Change being used by MCS is inadequate for the combined system and if not adjusted could do more harm to the total system than good to its MCS part. The old MCS board established Aligned or Managed Instruction as our Theory of Action for Change. We chose that model due to our high mobility rate of students throughout the year. However, other models would be much more appropriate for our combined systems. In the field of Education Reform there are many widely respected models for reform. I believe we may eventually decide we need a Performance Empowerment/Aligned Instruction blend that includes a Charter Component, Although, in order to get that decision or another model we need to grow together as a board. We need a group understanding of those delivery models to help each other configure our new system. This is why I have recommended The Center for the Reform of School Systems (CRSS) training for the Board and as guests, the transition planning committee. CRSS has trained six out of ten of the last Broad Foundation Prize winners: Guinnett County, GA, Charlotte-Mecklenburg, NC, Norfolk Public Schools, VA, Boston Public Schools, MA, Aldine Independent School District, TX, and Houston Independent School District, TX. The Broad Prize is awarded to the system that has the best reduction in the achievement gap in the preceding year. (1)(2) CRSS has trained many school boards that have begun reform initiatives and started to improve their district’s academic achievement. We are in a reform mode as we work toward our merger. Please refer to the proposal from CRSS (3) that I have attached to this letter for their initial evaluations and recommendations for our training and orientation. We may decide we also need some local state expertise to deal with our specific concerns in Nashville as we receive our training. Note that dates have not been set for the training but can be adjusted by group consensus. Thank you all for you careful consideration of this proposal. I believe this approach is an efficient and effective use of our time.
Comments and Concerns: Not many training organizations have experience training for large school systems. Some stated that they would vote yes. Training is spread out too much. Are there other options to choose from? Possibly redundant to have this go through committee, the Board can vote on this tonight. Time is of the essence.
Commissioner Woods called for the question and Commissioner George seconded.
Chairman Orgel asked all for calling the question to stand then asked for those opposed to stand. Per the Chairman the motion to call the question passed.
Commissioner Warren moved to approve CRSS as the Board trainer and allow the Chairman to poll the Board for timing and repetition of the meetings.
Vote: Mr. Christopher Caldwell Abstain Dr. Snowden Carruthers Nay Mr. Ernest Chism Nay
Page 31 ~of 6 234 ~ November 29, 2011
Mr. Joseph Clayton Nay Ms. Stephanie Gatewood Aye Ms. Diane George Aye Ms. Tomeka Hart Aye Mr. Martavius D. Jones Aye Ms. Teresa Jones Nay Ms. Vanecia Kimbrow Aye Ms. Sara L. Lewis Nay Ms. Betty J. Mallott Aye Mr. Raphael McInnis Aye Mr. David Pickler Nay Mr. Reginald Porter, Jr. Aye Mr. David Reaves Nay Ms. Patrice J. Robinson Aye Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. Nay Dr. Freda Williams Aye Mr. Michael Wissman Nay Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 13 Ayes, 9 Nays, and 1 Abstention the motion carried.
COMMUNITY OUTREACH/ENGAGEMENT AD HOC COMMITTEE Commissioner Kimbrow noted that she would be reaching out to staff to provide space for a meeting on or about December 14 at 4:00pm. She noted that this will be the first official meeting of the committee. She stated that in as much as the Board are stewards to the community it is its obligation to reach out and engage the community in all matters.
INTERNAL BOARD OPERATIONS AD HOC COMMITTEE Commissioner Mallott noted that there has been one committee meeting and that Minutes from that meeting have been made available.
LEGISLATIVE AFFAIRS AD HOC COMMITTEE Chairman Orgel noted that this was discussed during the work session.
REPORT FROM SUPERINTENDENT AITKEN 1. The SCS Calendar Committee will meet this week to begin the work of preparing the 2012-2013 school calendar. The SCS Calendar Committee will collaborate with MCS staff as well, in an effort to coordinate calendars as much as possible. I will bring a recommendation to this board for approval at the January meeting.
2. The Tennessee State Report Card will be released soon! I anticipate hearing the results of the report card and word on the NCLB waiver that Commissioner Huffman submitted recently on Friday, December 2, 2011.
3. Congratulations to Mr. Dan Haddow, principal of Bolton High School. Mr. Haddow was recently selected as a member of the TSSAA Legislative Council representing the 9th Athletic District.
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4. The SCS ESL Program was one of 20 school district programs selected from across the country as a “Promising Language Instructional English Program”. Based on their excellent English as a Second Language Programs, Macon Hall Elementary and Sycamore Elementary were also selected by the U.S. Department of Education to participate in a national program to study successful school ESL programs. The Department of Education sent two researchers to each school to study their best practices, which will be included in a booklet to be distributed throughout the nation.
REPORT FROM SUPERINTENDENT CASH Memphis City Schools Office of Coordinated School Health will celebrate its Seventh Annual Healthy Choices Week November 28 through December 2. Healthy Choices Week is an awareness campaign designed to promote simple steps students can take to ensure they develop and make healthy choices, which will carry far beyond the classroom. The district has partnered with various community organizations including UTHSC and the Shelby County Health Department, to assist in promoting Healthy Choices to students and the greater Memphis community. Schools throughout the district will participate in Healthy Choices Week. The week's events are as follows:
Monday, November 28 - Healthy Neighborhoods Day, "A United Community" UT-Memphis is partnering with MCS to help raise anti-bullying awareness. Tuesday, November 29 - Drug Free Day, "Most MCS students do NOT use DRUGS" Central High Health Fair 6 p.m. -8 p.m. Wednesday, November 30 - Healthy Relationships Day, "Equality and Respect". Thursday, December 1 - World AIDS Day, "Getting to Zero". World AIDS Day program at 12:30 p.m., Northside High School with the Shelby County Health Department and other community partners. Free HIV testing will be offered at all MCS Health Clinic locations. Friday, December 2 - Healthy Habits Day, "Move your Body.
Superintendent Cash noted two staff appointments: Ms. Kimberly R. Chandler – new principal at Sheffield High School Mr. Anthony (Tony) Geraci – Executive Director of the Central Nutrition Center
Superintendent Cash advised that he is a part of the Aspen Institute for Urban School Superintendents and would attend a retreat this Thursday – Saturday in Washington, DC.
CITIZENS COMMENTS ON AGENDA ITEMS
CONSENT AGENDA (Includes: Bids, Purchases and RFP’s / Contracts / Grants / Donations / Other Items for Board Approval) Recommendation: It is recommended that the Shelby County Schools Board of Commissioners approve the Superintendents’ Consent Agenda for the November 29, 2011 Board of Education Meeting.
Commissioner Woods moved to accept the consent agenda minus Items 42 Policy Revisions and 43 New Policies and Commissioner Kimbrow seconded.
Chairman Orgel called for a voice vote, and with 23 Ayes the motion carried.
Page 33 ~of 8 234 ~ November 29, 2011
DISCUSSION ITEMS Item #42 Policy Revision Recommendation: It is recommended that the Shelby County Board of Education approves revisions to the following policies: 4.301 Interscholastic Athletics; 4.300 Extracurricular Activities; 5.1141 Teacher Effect Data; 4.603 Promotion, Retention, and Student Progress ; 4.6011 Progress Monitoring and Reporting; 5.107 Orientation; 5.200 Separations; 5.202 Suspension-Dismissal of Non-Certified Employees; 6.4101 First Aid and Emergency Medical Care -Regulation Only; 6.308 Bus Conduct ; 6.200 Regularity of Attendance; and 6.208 School Day for Pupils.
Suspend the Rules Commissioner Mallott moved to suspend the rules to vote on these revisions and Commissioner Gatewood seconded.
Chairman Orgel called for a voice vote, and with 23 Ayes the rules were suspended.
Vote on Main Motion Commissioner Gatewood moved to approve revisions to the following policies: 4.301 Interscholastic Athletics; 4.300 Extracurricular Activities; 5.1141 Teacher Effect Data; 4.603 Promotion, Retention, and Student Progress ; 4.6011 Progress Monitoring and Reporting; 5.107 Orientation; 5.200 Separations; 5.202 Suspension-Dismissal of Non-Certified Employees; 6.4101 First Aid and Emergency Medical Care -Regulation Only; 6.308 Bus Conduct ; 6.200 Regularity of Attendance; and 6.208 School Day for Pupils, and Commissioner Mallott seconded.
Commissioner Warren asked to pull policy 5.202 Suspension-Dismissal of Non-Certified Employees so that it can be worked on more.
Superintendent Cash: That is not advised per legal counsel.
Attorney Hopson: For clarity, all this policy does is bring our policy as related to at-will employees in line with state law.
Chairman Orgel called for a voice vote, and with 23 Ayes the motion carried.
Item #43 New Policies Recommendation: It is recommended that the Shelby County Board of Education approves the following policies: 5.108 Teacher Evaluation (Policy and Regulations); 5.1082 Teacher Tenure (Policy); and 5.1081 Video Captures of Professional Practices (Policy).
Suspend the Rules Commissioner Gatewood moved to suspend the rules to vote on the new policies and Commissioner Reaves seconded.
Chairman Orgel called for a voice vote, and with 23 Ayes the motion carried.
Vote on Main Motion Commissioner Gatewood moved to approve policies: 5.108 Teacher Evaluation (Policy and Regulations); 5.1082 Teacher Tenure (Policy); and 5.1081 Video Captures of Professional Practices (Policy) and Commissioner Williams seconded.
Commissioner Orgel called for a voice vote and with 22 Ayes and 1 Abstention the motion carried.
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Willow Oaks Elementary: HVAC Upgrade: $4,469,694.60 Recommendation: It is recommended that the Shelby County Board of Education approves the award of the bid from Barnes and Brower Inc. in the amount of $4,469,694.60 for HVAC upgrade at Willow Oaks Elementary School. The total amount of $4,469,694.60 consists of the base bid of $4,256,852.00 and a 5% board contingency of $212,842.60. The board contingency will be used, if needed, to cover unforeseen conditions encountered while these projects are in progress.
Commissioner Warren moved to approve and Commissioner Gatewood seconded.
Chairman Orgel called for a voice vote, and with 21 Ayes, 1 Nay, and 1 Absent the motion carried.
Local Retirement Plan Bonus Proposal (MCS) Recommendation: It is recommended that the Shelby County Board of Education approves the payment of a $1,500 bonus to be paid December 9, 2011, to each of the participants of the Memphis City Schools Local Retirement System.
Commissioner Warren moved to approve and Commissioner Lewis seconded.
Vote: Mr. Christopher Caldwell Aye Dr. Snowden Carruthers Aye Mr. Ernest Chism Absent Mr. Joseph Clayton Aye Ms. Stephanie Gatewood Aye Ms. Diane George Aye Ms. Tomeka Hart Aye Mr. Martavius D. Jones Aye Ms. Teresa Jones Aye Ms. Vanecia Kimbrow Aye Ms. Sara L. Lewis Aye Ms. Betty J. Mallott Aye Mr. Raphael McInnis Aye Mr. David Pickler Aye Mr. Reginald Porter, Jr. Aye Mr. David Reaves Aye Ms. Patrice J. Robinson Aye Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. Aye Dr. Freda Williams Aye Mr. Michael Wissman Aye Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 22 Ayes and 1 Absent the motion carried.
Policy Revision Recommendation: It is recommended that the Shelby County Board of Education approves revisions to the following policies: 3.400 Student Transportation Services; and 6.313 Student Behavior.
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Policy 3.400 Student Transportation Ms. McKinney noted that in speaking with staff, we are required by federal law if it is a NCLB unsafe transfer we have to provide transportation, however, the district has some mechanisms as well for unsafe transfers, district created, and we do not provide transportation because our funding does not allow it.
Suspend the Rules Commissioner Warren moved to suspend the rules to vote on policies 3.400 Student Transportation Services; and 6.313 Student Behavior and Commissioner Gatewood seconded.
Vote: Mr. Christopher Caldwell Aye Dr. Snowden Carruthers Aye Mr. Ernest Chism Absent Mr. Joseph Clayton Aye Ms. Stephanie Gatewood Aye Ms. Diane George Aye Ms. Tomeka Hart Aye Mr. Martavius D. Jones Aye Ms. Teresa Jones Aye Ms. Vanecia Kimbrow Aye Ms. Sara L. Lewis Aye Ms. Betty J. Mallott Aye Mr. Raphael McInnis Aye Mr. David Pickler Aye Mr. Reginald Porter, Jr. Aye Mr. David Reaves Aye Ms. Patrice J. Robinson Aye Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. Nay Dr. Freda Williams Aye Mr. Michael Wissman Aye Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 21 Ayes 1 Nay and 1 Absent, the motion carried to suspend the rules.
Vote on Main Motion Commissioner Gatewood moved to table policy 3.400 Student Transportation and Commissioner Robinson seconded.
Chairman Orgel asked for a roll call vote.
Vote: Mr. Christopher Caldwell Aye Dr. Snowden Carruthers Aye Mr. Ernest Chism Absent Mr. Joseph Clayton Aye Ms. Stephanie Gatewood Aye Ms. Diane George Nay Ms. Tomeka Hart Nay
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Mr. Martavius D. Jones Nay Ms. Teresa Jones Aye Ms. Vanecia Kimbrow Aye Ms. Sara L. Lewis Aye Ms. Betty J. Mallott Nay Mr. Raphael McInnis Aye Mr. David Pickler Aye Mr. Reginald Porter, Jr. Aye Mr. David Reaves Abstain Ms. Patrice J. Robinson Aye Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. Absent Dr. Freda Williams Aye Mr. Michael Wissman Absent Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 15 Ayes, 4 Nays, 1 Abstention, and 3 Absent the motion carried.
Attorney Hopson: Staff has indicated that this is part of the compliance report that has to be addressed by December 1 (tomorrow). I would recommend to the Board that to the extent that this was just amended to comply with state law, that the Board pass it and direct administration to revise it.
Commissioner Gatewood rescinded her motion to table.
Commissioner Orgel called for a voice vote, and with 19 Ayes, 1 Abstention, and 3 Absent the motion carried to approve Policy 3.400 Student Transportation.
Policy 6.313 Student Behavior Ms. McKinney noted the change to this policy is ‘the S-Team may identify and/or recommend supports and interventions for any student who has severe and/or continuing behavior problems.’
Commissioner M. Jones moved to approve Policy 6.313 and Commissioner Kimbrow seconded.
Chairman Orgel called for a voice vote, and with 19 Ayes, 1 Abstention, and 3 Absent to motion carried.
NEW BUSINESS CLASS Agreement and the Revised CLASS By-Laws Recommendation: It is recommended that the Shelby County Board of Education approves the CLASS Agreement as well as the revisions to the CLASS By-Laws.
Commissioner Warren moved to approve, and Commissioner M. Jones seconded.
Vote: Mr. Christopher Caldwell Aye Dr. Snowden Carruthers Aye Mr. Ernest Chism Absent Mr. Joseph Clayton Aye Ms. Stephanie Gatewood Aye Ms. Diane George Aye Page 37~ of 12 234 ~ November 29, 2011
Ms. Tomeka Hart Aye Mr. Martavius D. Jones Aye Ms. Teresa Jones Aye Ms. Vanecia Kimbrow Aye Ms. Sara L. Lewis Aye Ms. Betty J. Mallott Aye Mr. Raphael McInnis Aye Mr. David Pickler Aye Mr. Reginald Porter, Jr. Aye Mr. David Reaves Aye Ms. Patrice J. Robinson Aye Dr. Jeff Warren Aye Dr. Kenneth T. Whalum, Jr. Absent Dr. Freda Williams Aye Mr. Michael Wissman Absent Mr. Kevin Woods Aye Mr. William Orgel, Chairman Aye
With 20 Ayes and 3 Absent the motion carried.
Resolution Dedicating Memphis City Schools' ArtFest 2012 to the Memory of Lisa Delorme Cash, Wife of Superintendent Kriner Cash Recommendation: It is recommended that the Shelby County Board of Education approve the Resolution Dedicating Memphis City Schools' ArtFest 2012 to the Memory of Lisa Delorme Cash, Wife of Superintendent Kriner Cash.
WHEREAS, in 2009, Superintendent Kriner Cash initiated Memphis City Schools ArtsFest; an event designed to celebrate student achievement in the arts, engage the community in supporting students and teachers, and to celebrate the power of arts education as a key agent in school reform; and
WHEREAS, the third annual Memphis City Schools ArtsFest will be held on March 30th and 31st, 2012; and
WHEREAS, Memphis City Schools ArtsFest is becoming a national model in public school arts education advocacy, featuring over 600 exemplary student works of visual arts, as well as over 50 live performances of theatre, dance, Orff ensembles, bands, choirs, and orchestras; and
WHEREAS, Lisa DeLorme Cash, the wife of Superintendent Kriner Cash, had an immeasurable passion and talent for the Arts, having earned a Bachelor of Fine Arts degree from the College of Design, Art, Architecture, and Planning at the University of Cincinnati, and having devoted much of her 31 year career to arts education; and
WHEREAS, Lisa DeLorme Cash volunteered at St. Jude Children’s Research Hospital, helped plan the annual teen parenting conference sponsored by Memphis City Schools and Le Bonheur Hospital, and designed art projects for the annual holiday celebration given for Memphis City Schools’ over 1,800 displaced and homeless children; and
BE IT THEREFORE RESOLVED, that Memphis City Schools’ ArtsFest 2012 is dedicated to honor the memory of Mrs. Lisa DeLorme Cash, her passion for arts education, and her commitment to the children of this community.
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Submitted by: Betty Mallott Board Commissioner Shelby County Board of Education Seconded by: Stephanie Gatewood Board Commissioner Shelby County Board of Education
Chairman Orgel asked the Board to adopt this resolution by consent, and all present agreed.
RESOLUTION TO ESTABLISH AN ANTI- BULLYING HOTLINE WHEREAS, bullying has existed for many years, however over the years, more students have reported that bullying by way of technological devices also known as cyber bullying, texting or sexting is ever increasing. Bullying has been reported to be a national epidemic, with far reaching consequences at the local level if not addressed, and,
WHEREAS, while bullying is an ever increasing societal problem, which requires a multi-faceted approach supported by the school district, parents, members of the community, students, law enforcement and potentially the health care industry, working with both the bullied and the bullies; and
WHEREAS, research has proven that students who are bullied excessively miss days from school, are more likely to have a reduction in academic achievement, and show symptoms of depression if not addressed; and
WHEREAS, the Center of Disease Control has reported that approximately 246,000 high school students have made at least one attempt at suicide, as a result of being bullied; and over half of these students who attempted suicide have reported a bullying incident to at least one adult; and whereas nothing was done to further protect the students who reported the incidents; and whereas approximately 160 million school aged children are absent from school each day for fear of being bullied; and
WHEREAS, students, are often afraid to report such incidents, for fear of retaliation, criticism, and ostracism, and are often being further targeted by bullies; and
WHEREAS, a anti-bullying hotline would provide a dedicated mechanism for the reporting of bullying without the students compromising their safety while at school; and whereas the hotline could be modified or operated in collaboration with our EAP (Employee Assistance Program) or a similar program; and
WHEREAS, such a hotline could be promoted through a vigorous public awareness campaign using a variety of media including billboards, radio, television, and PSA’s delivering a clear anti-bullying message to the bullies that it is not OK; and to the bullied that their voices will be heard; and
WHEREAS, successful implementation and use of an anti-bullying hotline can reduce the number of bullied victims who have been silenced by the bullies, and ultimately has the potential to help both the bully and the bullied youth within our schools, thus improving the school climate by creating an atmosphere of empowerment and personal responsibility.
BE IT, THEREFORE, RESOLVED THAT the Superintendents will direct appropriate staff to establish an anti- bullying hotline that would be operational for the remainder of this school year; and thereafter until such a time as bullying has ceased.
BE IT FURTHER RESOLVED, THAT the hotline will also address a mechanism for both the bully and the bullied to receive assistance.
Respectfully submitted by: Commissioner Stephanie Gatewood Seconded by: Commissioner Patrice Robinson
Page 39~ of 14 234 ~ November 29, 2011
Commissioner Pickler noted that SCS has a model created by Mr. Gitchell that utilizes technology to give students a great way to report violence or bullying. He requested staff to take a look at it.
This item will carry over to the next Board Work Session for discussion.
Commissioner M. Jones moved that the Board immediately revise SCS Policy 2.006 that removes the chairperson of the Shelby County Board of Education as purchasing agent for the Shelby County School System and that there be some alignment of policies of both school systems regarding contracts that come before the Board and Commissioner Lewis seconded.
Chairman Orgel noted that this will be discussed at the next Board Meeting.
Commissioner M. Jones moved that the Board instruct the legal counsel in conjunction with the administration to revise our existing policy as it relates to school buildings, particularly as it relates to any special school district or municipal school district.
Chairman Orgel noted that this will be discussed at the next Board Meeting.
CITIZENS COMMENTS ON NON-AGENDA ITEMS a. Claudette Boyd, 713 Birthstone, 38109 Re: Melrose High School b. Tommy Henderson, 110 N. Court Ave, 38103 Re: Charter Schools c. Justin Pearson, 1248 Breedlove, 38107 Re: Education d. Keith Williams, 126 Flicker St, 38112 Re: Charter Schools e. Tom Walsh, 2534 Sia Dr, 38109 Re: Charter Schools f. Katie Leopard, 329 Buena Vista, 38106 Re: Charter Schools
ADJOURNMENT Commissioner Lewis moved to adjourn the meeting and Commissioner Gatewood seconded. The meeting adjourned at 9:48pm.
______Dr. Kriner Cash, Secretary William E. Orgel, Chairman
______John Aitken, Secretary
Page 40~ of 15 234 ~ Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #8
Title Approval of Minutes from the Board Work Session Minutes from December 13, 2011
Description
Recommendation It is recommended that the Shelby County Board of Education accept the minutes from the December 13, 2011 Board Work Session Meeting.
My Contact
Financial Impact
Attachment: BWS Minutes - 12.13.11.pdf
Page 41 of 234 Page 42 of 234 Page 43 of 234 Page 44 of 234 Page 45 of 234 Page 46 of 234 Page 47 of 234 Page 48 of 234 Page 49 of 234 Page 50 of 234 Page 51 of 234 Page 52 of 234 Page 53 of 234 Page 54 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #9
Title Request from Collierville High School PTSA and SGA
Description
Recommendation It is recommended that the Shelby County Board of Education approve the Request made by Collierville High School PTSA and SGA to name a driveway on the Collierville High School Campus the Dr. Tim Setterlund Way in honor of his 20 years of service to Collierville High School.
My Contact Superintendent John Aitken/Mr. Mike Simpson
Financial Impact
Attachment: CHSsignRequest.pdf Attachment: SCSPolicy1007Naming of Schools and School Facilities.pdf Attachment: CHSMap.pdf
Page 55 of 234 December 7, 2011
Dear Shelby County School Board,
As Dr. Tim Setterlund leaves his position of Principal at Collierville High School to move on to an Assistant Superintendent at Shelby County Schools, our PTSA and Student Government Association would like to honor him for his 20 years of service and unwavering dedication to our school. We are requesting permission from SCS Board to name a driveway on the high school campus Dr. Tim Setterlund Way. Currently this driveway is not named; we would not be changing any current designation of the drive. The entrance to this drive begins on Frank Rd. near the tennis courts, travels behind the school building past the Auditorium entrance, and ends at the Byhalia Rd exit.
The PTSA and SGA at Collierville High School want to have a permanent marker on the school campus to recognize Dr. Setterlund’s 20 years of commitment to creating an incredible learning environment for the students and working environment for the faculty. In those 20 years, CHS has become ranked in the top 100 high schools in the United States. Not only is CHS known for its academic excellence but also for its very active PTSA membership and student involvement in clubs, sports, and community activities.
Dr. Setterlund was named SCS Principal of the Year for 2009-10 and Tennessee Principal of the Year for 2010-11. He has also been given both the Tennessee and National PTA Life Achievement Awards. Dr. Setterlund greets everyone with a great big smile and friendly “How are you today?” His approachability with faculty, students and parents is well known through the school and community. It would be nice for the current and future faculty, students and families to be reminded of our Principal, Dr. Tim Setterlund, and his devotion to our school, every time they drove onto our campus.
If you have any questions in regards to this request, please feel free to contact me or SGA President Mitchell Lindsey. [email protected]
Thank you for your time and consideration of this request. We look forward to hearing back from Shelby County School Board.
Sincerely, Beth Bohon CHS PTSA Parliamentarian [email protected] 901-233-0935 Page 56 of 234 Shelby County Board of Education 1007 Issued Date: 08/26/10
NAMING OF SCHOOLS AND SCHOOL FACILITIES
Insofar as possible, the Board will name a school after the name of the geographic section which it serves. If the school is not to be named for the section which it serves, a representative group of parents will be consulted in naming the school.
Schools shall not be named for a living person.
The naming of any and all school facilities and real estate, including all buildings, structures, athletic facilities, athletic fields, practice fields, playgrounds, streets, etc., requires the prior approval of the Shelby County Board of Education.
Page 57 of 234 Page 58 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #10
Title Board Self-Evaluations: Memphis City Schools and Shelby County Schools
Description
Recommendation It is recommended that the Shelby County Board of Education approves the acceptance of these two reports.
My Contact
Financial Impact
Attachment: Shelby County Board Evaluation Results2011.pdf Attachment: Previous MCS Board Operations Policy -1.7012 Board Self-Evaluation and Planning.pdf Attachment: MCS Board Self-Evaluation.pdf Attachment: MCS Board Self Evaluation Summary and Results 2010 and 2011.pdf
Page 59 of 234
Shelby County Board of Education 2011 Board Self-Evaluation Results
August 2011
Page 60 of 234 Shelby County Board of Education 2011 Assessment Instrument Please complete the following assessment and return to Karen Cooke no later than June 30, 2011.This evaluation is designed to identify areas in which the board excels, as well as areas that need improvement. Your feedback is crucial in maintaining and improving the mission of the board.
On a scale of 1-3, please rate the following items according to your agreement with them. Please place the corresponding number in the appropriate field to indicate your response. Don't Know Agree (1) Disagree (2) (3) The board places the needs of the membership before personal or 1 3/7 2/7 2/7 political gain. The board demonstrates a sincere and unselfish interest in public 2 7/7 0 0 education. The conduct of the board promotes a positive image of the school 3 6/7 0 1/7 system. The board makes decisions based on what is good for all stakeholders 4 6/7 1/7 0 with emphasis on students first. The board works to ensure that available resources are allocated based 5 7/7 0 0 on school system priorities.
6 The board views itself as a corporate board of directors. 5/7 0 2/7
7 The board maintains open and constructive relations with the system. 5/7 2/7 0
The board is committed to school system efforts to communicate with its 8 7/7 0 0 constituency and other key publics. The board maintains visibility, participating actively in Shelby County 9 7/7 0 0 Schools' activities. The board conducts meetings in a business-like manner, following 10 6/7 1/7 0 accepted parliamentary procedure. At its board meeting, the board considers both information and action 11 5/7 2/7 0 items and allows sufficient time for discussion. During board meetings, the board insists that its members are polite and 12 6/7 1/7 0 treats each other, system personnel and others with respect. The board ensures that time spent on each agenda item is appropriate in 13 6/7 1/7 0 terms of importance. The board provides the Superintendent a clear statement of its 14 6/7 1/7 0 expectations for his performance, which is used in an evaluation. The board works with the Superintendent to achieve a climate of good 15 6/7 1/7 0 faith and good will through teamwork and clear communication. The board displays confidence in the Superintendent by making 16 decisions concerning the association after considering the 7/7 0 0 Superintendent’s recommendations. The board operates according to written policies, which it updates as 17 7/7 0 0 necessary.
18 The board avoids using its authority outside of official board meetings. 6/7 0 1/7
The board functions in a manner that makes its individual members feel 19 6/7 1/7 0 a sense of pride and ownership.
The board follows its prescribed role as a policy body and does not 20 5/7 1/7 1/7 become involved in making administrative decisions.Page 61 of 234 21 Please list the top three strengths of the Shelby County Board of Education *Very Strong PTA *Quality Teachers *Community Support *Children and Teachers come first *Financially Solvent (Great Fiscal Management) *Great parental involvement for input on important decisions *Experience & Tenure *Political Relationships *Support of its constituents *Strong relationship with our superintendent/shared vision *Advocacy on behalf of our students, stockholders *Efficient and effective focus *We had good performance on test scores, graduation rates, and less dropouts *The commitment of Principals and Teachers *Parents involvement holds student responsible for completion of school assignments with standards of quality *Advocacy *SCS/PTA Relations *Great Organization *We have many people that are former Shelby County Principals *Most Board Members are former SCBE employees *Have similar ideas for schools
22 Please list three areas where you would like to see improvements in Shelby County Schools. *Reduce the size of our high schools *Improve our school zoning procedures *Put more emphasis on character development *Several people on the board with their own political agendas *Equitable facilities for older facilities that put them not the same level as newest schools. *Community relationships/partnerships *Parental/Community involvement *More flexibility to respond to community needs *Obtain legal and or legislative structure to remain independent *Adequacy in capital funding *Getting all board members focused on advocacy for the system as opposed to pursuing agendas *Superintendent is perceived as weak when chairman speaks on his behalf *We are to maintain the status quo rather than moving students forward at an optimum pace. *Facts on how we are providing our students with the skills they need to have a successful career. Need reports that provide documentation that what we are doing is working. *Board Relations *Consistent start times @schools of same grades *Board members should rotate on and off the board *Should limit how many times a member should hold office
23 Please list the most critical issues facing the Shelby County Board of Education. *Merging the Shelby County schools with Memphis City Schools *The future of SCS with the uncertainty of the consolidation issue. *Distrust of the Shelby County Commissions agendas. *Consolidation *Meeting the expectations of the governors reform agendas *Hiring and retaining quality teachers *Consolidation *Capital Funding *Local control *Student achievement needs-need to narrow achievement gap. *Leadership-board needs professional development and growth. *An effective management style is critical during this period of debate and lawsuits over the consolidation with MCS. *School Consolidation *Problem with County Commissioner
Page 62 of 234 Shelby County Board of Education 2010 Self‐Evaluation Results 100%
90%
80%
70% Page 63of 234 60%
50%
40%
30%
20%
10%
0% 1234567891011121314151617181920 Agree 43% 100% 86% 86% 100% 71% 71% 100% 100% 86% 71% 86% 86% 86% 86% 117% 100% 86% 86% 71% Disagree 29% 0% 0% 14% 0% 0% 29% 0% 0% 14% 29% 14% 14% 14% 14% 0% 0% 0% 14% 0% Don't Know 29% 0% 14% 0% 0% 29% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 14% 0% 14% Page 64 of 234 of 64 Page
Response 0.2 04 0 0.6 0.8 1.2 1.4 1.6 1.8 . 0 1 2 4 1234567891011121314151617181920 1.86
1.00
1.29 AveragebyQuestion Response
1.14
1.00
1.57
1.29 Question Number 1.00
1.00
1.14
1.29
1.14
1.14
1.14
1.14
1.00
1.00
1.29
1.14
1.43 Response Frequency by Question
Agree Disagree Don't Know 8 7
Page 65of 234 6 5 4
of Respondents 3 2 1 Number 0 1 2 3 4 5 6 7 8 9 1011121314151617181920 Question Number Shelby County Board of Education 2011 Assessment - Response Tally Board Member Responses
Divided by: Total # of Equals: Sum respon Question Item Number 1 2 3 4567by ? dents Mean 1 133 12121371.857142857 2 111 111177 1 3 111 1113971.285714286 4 111 1112871.142857143 5 111 111177 1 6 131 11131171.571428571 7 111 1212971.285714286 8 111 111177 1 9 111 111177 1 10 111 1211871.142857143 11 111 1212971.285714286 12 111 1211871.142857143 13 111 1211871.142857143 14 111 1211871.142857143 15 111 1211871.142857143 16 111 111177 1 17 111 111177 1 18 113 1111971.285714286 19 111 1211871.142857143 20 113 12111071.428571429
Avg. Individual Response 1 1.2 1.3 1 1.5 1 1.4
Item Frequency: Percentage:
Agree Disagree Don't Know Agree Disagree Don't Know 1 33222 2 1 43% 29% 29% 2 700 2 100% 0% 0% 3 601 3 86% 0% 14% 4 610 4 86% 14% 0% 5 700 5 100% 0% 0% 6 502 6 71% 0% 29% 7 520 7 71% 29% 0% 8 700 8 100% 0% 0% 9 700 9 100% 0% 0% 10 61010 86% 14% 0% 11 52011 71% 29% 0% 12 61012 86% 14% 0% 13 61013 86% 14% 0% 14 61014 86% 14% 0% 15 61015 86% 14% 0% 16 70016 117% 0% 0% 17 70017 100% 0% 0% 18 60118 86% 0% 14% 19 61019 86% 14% 0% 20 50120 71% 0% 14%
Page 66 of 234
1.7012 Board Self-Evaluation and Planning Policy
Original Adoption: 11/22/10 Effective Date: 11/22/10
Revision Dates:
PREAMBLE In public education, school boards are the political bodies held responsible for the governance and oversight of a school system. Through governance and oversight, school boards shape the educational programs offered to students; affect teacher and administrative staffing; serve as the fiscal manager of the school system; foster and develop stakeholder relations through effective communication and meaningful involvement; build and cultivate relationships and alliances with other political entities; and develop, monitor, and evaluate policy designed to support the district’s core beliefs and commitments, theory of action and strategic goals. All of these duties and responsibilities are for one common goal: producing well-rounded, intrinsically motivated, high-achieving students.
In 2008 Memphis City Schools (MCS) Board of Commissioners determined that it needed a deeper understanding of how it could use its governing and oversight authority to propel MCS to success even in the face of daunting challenges. These challenges included an increasing child poverty rate (third- highest in the United States at 42%); high rates of student mobility (30%); widespread poor health indicators; weak literacy skills; a disappointing graduation rate (66.9%); and new, more rigorous state academic standards (Tennessee Diploma Project). Over a two-year period, the MCS Board and the Superintendent began a redesign of the district. As an integral part of the redesign, the MCS Board revised the district’s core beliefs and commitments, reinforced and implemented through development of a clear theory of action for change and monitored by a district-wide accountability system (i.e. Business Systems Review, Data Dashboard, Superintendent Evaluation and Evaluation Process, Teacher Effectiveness, and School Leadership Effectiveness).
Accountability, however, is not limited to students, teachers, administrators and the Superintendent. The MCS Board recognizes that it serves a critical role in developing, maintaining, and monitoring a high- performing school district that educates all children to high standards and eliminates the achievement gap. Through a self-evaluation process, the Board is committed to assessing, reflecting and, when necessary, adjusting in order to continually strive for innovative and more effective ways of fulfilling its obligation to ensure the provision of a high quality, appropriate education to all district students.
I. PURPOSE To provide a process for Memphis City Schools Board of Commissioners to conduct an annual Board self-evaluation in order to ensure and improve the effectiveness of the school board in fulfilling its duties and responsibilities provided by law and board policy.
II. SCOPE This policy applies to the Memphis City Schools Board of Commissioners.
III. POLICY STATEMENT Memphis City Schools Board of Commissioners strives to be an effective, high-performing, results- oriented governing body that promotes, supports, and monitors key policy and outcome measures. Given school reform initiatives, major changes in curriculum and instructional strategies, and the increased demand for accountability, a well thought-out process for self-assessment provides for Page 67 of 234 increased efficiency, improved communication, and greater understanding of board strengths and growth
1.7012 Board Self-Evaluation and Planning Page 1 of 15
areas, bringing the Board closer to its goal of providing high-quality learning opportunities for all MCS students. The Board’s major responsibilities are: policy development and oversight; employment of the Superintendent; and financial management. Additional governance responsibilities include: board operations and meetings; educational planning; community relations and engagement; and board- superintendent relations. How the Board conducts its business in each of these areas of responsibility requires appropriate assessment through evaluation, planning and communication. Evaluation should be objective and part of an overall process that has a firm commitment from all individual Board members.
The Board recognizes that in order to conduct a meaningful evaluation of its performance, attention must be paid to an in-depth review of board operations. This review assists the Board in responding more effectively to the needs of MCS students and in more accurately identifying the priorities for district planning. As such, in conducting its self-evaluation, the Board shall use an annual instrument (see attached Board Self-Evaluation). The Board may modify the instrument due to internal or external factors affecting its work.
Context of the evaluation. Board performance is impacted by the environment within which the Board must operate. Internal and external factors that impact the district should be kept in mind when Board members develop or modify the self-evaluation instrument. It is therefore important to determine the external as well as internal context within which the Board is operating. External factors include consideration of the political, social, and economic climate that have or may have a significant impact on Board performance. Internal factors include individual Board members’ motivations and attitudes, Board member relationships, the level of experience of each Board member, the district’s priorities, the Superintendent’s experience, the Board-Superintendent relationship, current initiatives, and existing policies.
External and internal factors may also impact the focus of the evaluation. Focus areas may include but are not limited to: - Board Meetings; - Board Work Sessions; - Board Committees; - Board Workshops; - Business Systems Review; - Constituent Services; - Core Beliefs and Commitments; - Theory of Action; - Reform Policies; and - Roles, Responsibilities, and Relationships.
In any event, the Board’s self-assessment shall include the results in student achievement by evaluating the district’s trend data on student achievement in reading, mathematics and high school graduate rates.
Process of the evaluation. On an annual basis, the Board shall: - Develop a Board Self-Evaluation process timeline, provided that the Board Self- Evaluation shall be completed on or before September 15th or within fifteen (15) days after the Superintendent’s performance evaluation, whichever occurs later;
Page 68 of 234
1.7012 Board Self-Evaluation and Planning Page 2 of 15
- Identify the areas for assessment and any recommended revisions or modifications to the Board Self-Evaluation instrument attached to this policy. The areas of assessment identified shall be based on a justification, taking into consideration what context (internal and external factors) and focus the evaluation should include; - Approve a Board Self-Evaluation instrument; - Identify and collect the relevant information to assist each Board member in completing the approved Board Self-Evaluation instrument; and - Compile each completed Board Self-Evaluation and provide an analysis and summary of the aggregate Board Self-Evaluations.
The Board shall discuss and interpret the results of the Board Self-Evaluation using the summary.
Board Planning. Board Self-Evaluation is an ongoing process of planning and priority setting. In accordance with Board policy 1.701 School District Planning, the Board shall utilize its annual self- assessment to: - Formulate suggestions for improvement; and - Review, clarify, and revise Board Plans.
Public Disclosure of Board Evaluation and Planning. The Board’s Self-Evaluation and Planning are a transparent process open to the public and subject to Tennessee’s Open Meetings Laws. All documents generated during this process that are subject to the public records law shall be made available pursuant to the law and Board policy 1.4072 Public Records.
IV. RESPONSIBILITY
A. The Board is responsible for identifying areas for assessment; approving a Self-Evaluation instrument; setting timelines; collecting relevant information to be utilized in completing the approved Board Self-Evaluation instrument; and providing an analysis and summary of the complied Board Self-Evaluation instruments completed by each Board member.
B. Each individual Board member is responsible for fully participating in the annual Board Self- Evaluation, including completing the Board Self-Evaluation instrument.
C. The Board is responsible for fulfilling its duties and responsibilities provided in this policy.
Legal References: Cross References:
1. 1.101 Role of the School Board 2. 1.202 Duties of Board Members 3. 1.300 Board Work Sessions and Board Committees 4. 1.4072 Public Records Page 69 of 234 5. 1.700 School District Goals 6. 1.701 School District Planning
1.7012 Board Self-Evaluation and Planning Page 3 of 15
Board Self-Evaluation
This instrument is designed for use by boards of education that have completed the Center for Reform of School Systems (CRSS) Reform Governance® in Action (RGA) Program. The instrument enables the board of education to evaluate itself through two lenses: reform governance and results.
The first lens asks board members to individually evaluate the actions of their board based on the good governance and reform leadership teachings of RG. The second lens requires the board to evaluate itself on results, namely student achievement. The goal of good governance and reform leadership is improvement in student achievement.
I. Reform Governance a. Board Meetings b. Board Committees c. Board Workshops d. Business Systems Reviews e. Constituent Service f. Core Beliefs and Commitments g. Theory of Action h. Reform Policies i. Roles, Responsibilities, and Relationships
II. Results in Student Achievement a. Evaluate the district’s disaggregated three-year trend data on student achievement in reading. b. Evaluate the district’s disaggregated three-year trend data on student achievement in math. c. Evaluate the district’s disaggregated three-year trend data on the four-year high school graduate rate.
Page 70 of 234
1.7012 Board Self-Evaluation and Planning Page 4 of 15
Reform Governance: Board Meetings
Circle the number beside the level that you believe best characterizes your district’s board meetings.
Level Label Description 1 Highly Board meetings are frequent, long, and disorganized. There is dysfunctional almost no focus on student achievement. Meetings are often driven by public comment, and conflict is common.
2 Not Board meetings are seldom contentious, but much time is effective wasted on secondary issues. There is little focus on student achievement.
3 Somewhat Board meetings generally work well. The Board takes care of effective necessary business and devotes time and attention to student achievement. However, too much time is wasted on secondary issues. Much of the board’s time is spent reacting to events that arise rather than being proactive. While board meetings are not negative for the district, neither do they build public support.
4 Effective Board meetings are short, focused, and models of professional competence. The board governs effectively by policy. The focus is on priority issues, with student achievement clearly being the board’s highest priority. An effective agenda preparation process permits most items to be approved as part of a consent agenda. It is clear to the public that the board has vision and a plan for achieving its vision.
5 Institutionalized The board is effectively and efficiently operating at Level 4, effectiveness and by tradition and policy. Level 4 practice has been fully institutionalized in board policy.
Comments:
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1.7012 Board Self-Evaluation and Planning Page 5 of 15
Reform Governance: Board Committees
Circle the number beside the level that you believe best characterizes your district’s board committees.
Level Label Description 1 Not Standing board committees have become, in effect, effective management committees. Ad hoc committees are appointed from time to time, but without charters, or results. Committees of the whole are either not used or are used ineffectively.
2 Mixed Some standing board committees add value, but on the whole results they pull board members too deeply into management. They frequently introduce bottlenecks and delay board action on important issues. Ad hoc committees and committees of the whole do not produce results commensurate with the time consumed.
3 Generally The board makes use of standing committees, ad hoc effective committees, and/or committees of the whole, which contribute effectively to the work of the board. Or, the board functions effectively without the use of committees.
4 Highly Board committees contribute significantly to high effective performance by the board. Committees of the whole are used effectively for continuous improvement of board processes, relationships, planning, etc. Ad hoc committees are appointed as needed, given clear charters, and their reports meet expectations. Standing committees are not used; or, if they are not used, they contribute to timely, informed board decisions without any of the negatives referenced in the lower levels.
5 Highly The committee practices described in Level 4 are functioning effective, effectively and efficiently and, by tradition and policy, have institutionalized been fully institutionalized. practice ______
Comments:
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1.7012 Board Self-Evaluation and Planning Page 6 of 15
Reform Governance: Board Workshops
Circle the number beside the level that you believe best characterizes your board’s workshops.
Level Label Description 1 Nonexistent The board seldom, if ever, holds workshops.
2 Not The board holds workshops from time to time, but they are productive poorly planned, mostly reactive to events, and seldom productive.
3 Not The board makes effective use of workshops to solve strategic problems and, from time to time, push an issue. However, workshops are not used strategically to drive the district’s reform agenda.
4 Strategic The board uses regularly scheduled workshops to strategically and drive a reform agenda. Workshops are scheduled well in effective advance, and board members come prepared. Management makes comprehensive, data-rich presentations. Deep discussions among board members, the superintendent, and senior staff advance reform thinking.
5 Highly In addition to Level 4 practices, workshops result in improved strategic system performance and policy changes. Workshops are used and to educate the public as well as the board, and thus they build effective confidence in the district.
Comments:
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1.7012 Board Self-Evaluation and Planning Page 7 of 15
Reform Governance: Business Systems Reviews
Circle the number beside the level that you believe best characterizes your board’s review of business systems.
Level Label Description
1 Nonexistent Board members are not exercising any oversight over the district’s finances or other business systems.
2 Sporadic and The board exercises some finance oversight from time to time superficial via questions or requests for information, but these efforts are sporadic, reactive, and superficial.
3 Appropriate Through reports, workshops, audits, or presentations, the but limited board exercises appropriate but limited finance oversight over major business systems without crossing the line into management.
4 Systematic The board/superintendent team has developed a systematic, and multi-year approach to business systems oversight. This long-term enables the board---through workshops, reports, audits, occasional reviews by external parties, and assistance from advisory committees of experts---to periodically review all business systems for system integrity and results. The board does not cross the line into management.
5 Highly The district is effectively and efficiently operating at Level 4, strategic maintaining appropriate historical records, and effectively communicating with the public to build public trust and confidence in the district’s management systems.
Comments:
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1.7012 Board Self-Evaluation and Planning Page 8 of 15
Reform Governance: Constituent Service
Circle the number beside the level that you believe best characterizes your district’s constituent service practices.
Level Label Description
1 Highly Board members frequently try to manage constituent dysfunctional problems themselves and/or influence management decisions, e.g., personnel, contracts or student discipline.
2 Ineffective Procedures for managing constituent complaints are not clearly articulated and agreed upon and/or are not consistently used. At least some board members attempt to manage constituent problems and/or influence management decisions, e.g., personnel, contracts or student discipline.
3 Generally Procedures for managing constituent problems are effective fairly consistent and work reasonably well. With rare exceptions, board members do not attempt to influence management decisions or solve constituent problems.
4 Managed The board and superintendent have agreed on written systematically definitions of constituent service. Effective protocols for handling constituent complaints have been established and are communicated to the public. A management system exists for record keeping, tracking, and period reporting on constituent complaints. Complaint patterns are analyzed and periodically reported to the board.
5 Highly The district is effectively and efficiently operating at Level effective and 4, and by tradition and policy, Level 4 practice has been proactive fully institutionalized. The board uses information about constituent complaint patterns to improve system performance.
Comments:
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1.7012 Board Self-Evaluation and Planning Page 9 of 15
Reform Governance: Core Beliefs and Commitments
Circle the number that best describes the status of Core Beliefs and Commitments in your district.
Level Label Description
1 Starting from The board has not discussed core beliefs and commitments scratch and has not adapted any for the district.
2 Implicit Board members have had some discussions about core beliefs and commitments as a board and/or with the superintendent but have not formally stated or adopted them. The board has not had these discussions with many other district or community stakeholders.
3 Explicit but not The board has formally stated its core beliefs and well known by commitments and adopted them at a public board meeting. internal or external The board has not made those core beliefs well known to stakeholders internal and external stakeholders.
4 Explicit and well The board has formally stated its core beliefs and known by internal commitments and adopted them during a public board and external meeting. The board has shared its core beliefs in a significant stakeholders way with internal and external stakeholders.
5 Explicit, well The board has formally stated its core beliefs and known, and commitments, adopted them at a public board meeting, and sustainable established mechanisms for sharing core beliefs and commitments with the community, new board members, and new district and school staff. The core beliefs are well-known by internal and external stakeholders and incorporated into the daily work of the district. The board also has a process to review and affirm its core beliefs on a regular basis.
Comments:
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1.7012 Board Self-Evaluation and Planning Page 10 of 15
Reform Governance: Theory of Action
Circle the number that best describes the status of the Theory of Action in your district.
Level Label Description
1 Starting from The board does not have a written theory of action for reform. scratch
2 Implicit The board does not have a written theory of action for reform, but it does have some understanding of the district’s reform strategies. The board is not sure which strategies have demonstrated the most success.
3 Implicit or The board has a working theory of action for reform, but it explicit, but not may not be complete or aligned with other reform strategies comprehensive, currently in place. The theory of action is not widely known aligned, well or deployed throughout the school system nor is it widely known, or known in the community. widely deployed
4 Explicit, but not The district has a clear and comprehensive theory of action working well that has been formally adopted by the board, but it is not getting results.
5 Explicit The district has a theory of action for reform that has been comprehensive, formally adopted by the board, is well-known by internal and aligned, well external stakeholders, and incorporated widely and deeply known, widely into the daily work of the district. The board understands deployed, and which reform strategies are producing results and which ones sustainable need additional support and attention. The board has established mechanisms for sharing the district’s theory of action with the community, new board members and new district and school staff. The board also has a process to review and affirm the theory of action on a regular basis.
Our theory of action is closest to the following:
___ Managed Instruction ___ Performance /Empowerment
___ Managed Performance/Empowerment ___ Charter District
___ Diverse Provider
Page 77 of 234
1.7012 Board Self-Evaluation and Planning Page 11 of 15
Reform Governance: Reform Policies
Circle the number that best describes the status of Reform Policies in your district.
Level Label Description
1 Starting from The board is not active in approving reform policies, and in scratch fact is not active in leading reform in any way. Although there are reform activities here and there in the district, there is little systematic reform under the way, the board has only passing knowledge of what is being done.
2 Implicit The board is not active in approving reform policies. There are reform efforts under way, and the board is briefed on these reforms, but they are not embedded in policy, and the board does not have any ownership of them.
3 Implicit or There is a lot of reform talk in the district; some reform explicit, but not efforts are under way, and the board has approved reform comprehensive, policies. But these policies are not derived from a theory of aligned, well action and are not well aligned. Also, the board has not known, or widely mechanism for overseeing implementation of these policies deployed and does not know whether or not these policies are having a positive effect on district performance.
4 Explicit, but not The board has a clear statement of its theory of action and has working well approved reform policies derived from this theory of action. These policies are well aligned, and the board is monitoring their implementation. However, there has been little communication regarding these policies; there has been no evaluation of results and no evidence that these reform policies are having any effect on district performance.
5 Explicit, The board has a clear statement of its theory of action and has comprehensive, approved reform policies derived from this theory of action. aligned, well These policies are well-aligned and the board is monitoring known, widely their implementation. These policies have been widely deployed, and communicated within the district and to the public, and there sustainable has been some evaluation of their effectiveness and evidence that they are having a positive effect on the district performance.
Approved Reform Policies 1. ______2. ______3. ______Page 78 of 234
1.7012 Board Self-Evaluation and Planning Page 12 of 15
Reform Governance: Roles, Responsibilities, and Relationships
Please check the box that most closely reflects your views with respect to each “best practice” statement listed. A rating of “5” indicates that, in your opinion, your district is fully implementing the specific practice identified. Conversely, a rating of “1” indicates that, in your opinion, the practice is either nonexistent or highly dysfunctional in your district. A “3” (neutral) response indicates that you neither agree nor disagree with the statement, or that the practice identified occurs only sometimes in your district.
ROLES, RESPONSIBILITIES, AND 1 2 3 4 5 RELATIONSHIPS Strongly Disagree Neutral Agree Strongly Disagree (Rarely) (Some- (Often) Agree (Never) times) (Always) Roles and responsibilities of board members Board members view themselves as being responsible for leading rather than following public opinion. Board members view the district’s children as their primary constituents and act accordingly, even when these actions run counter to pressures from influential community leaders and interest groups. Board members view all children achieving at high levels as their primary objective and act accordingly. Board members understand that their role is to govern, not to manage, and they act in accordance with this understanding. Board members refrain from trying to influence management decisions (e.g., regarding personnel, contracts, or student discipline). The board makes decisions based on relevant research and data. The board adopts a fiscally responsible budget based on the district’s vision and goals and regularly monitors the fiscal health of the district. The board strives to provide adequate resources and allocate them equitably to meet the needs of all children in the district. The board annually evaluates the superintendent based on the goals and Page 79 of 234 performance of the district.
1.7012 Board Self-Evaluation and Planning Page 13 of 15
The board periodically evaluates its own effectiveness.
ROLES, RESPONSIBILITIES, AND 1 2 3 4 5 RELATIONSHIPS Strongly Disagree Neutral Agree Strongly Disagree (Rarely) (Some- (Often) Agree (Never) times) (Always) Roles of the board president The board president strives to build positive relationships and consensus among board members and between the board and superintendent. The board president keeps the board focused on a few major issues. The board president solves governance problems that arise and helps bring into line any board members who attempt to manage rather than govern. Intra-board relationships Board members treat each other with respect and never speak ill about one another in public. The board is fairly cohesive; not all votes are unanimous, but there are no “fixed factions.” Board and board-superintendent relationships Board members and superintendent treat one another respectfully and relate in an honest and trustworthy manner. When board members have concerns about something the superintendent has done, they voice these concerns discreetly and in the most constructive terms possible. Board members help to facilitate the superintendent’s success. Relationships between the board and other entities The board has productive ties and regular communication with a range of community leaders (e.g., local business and civic leaders, mayors, state legislators, non-profit executives, parent groups). The board ensures opportunities for the diverse range of views in the community to inform board deliberations and decisions. The board effectively communicates its goals, plans, and policies to the community to build public understanding and support. Board members are careful about what they say to union leaders, and they leave official communications about labor issues to the superintendent. Board members are careful about what they say to journalists and avoid airing problems in the media that may degrade the district’s image.Page 80 of 234
1.7012 Board Self-Evaluation and Planning Page 14 of 15
Results in Student Achievement
Use your district’s student achievement trend data to assess improvement over the past three years and place a check in the appropriate box.
1. The district’s overall reading performance over the past three years has:
not improved improved < 3% improved 3-5% improved > 5%
2. The district’s achievement gap percentage in reading between White/Asian and African American/Hispanic students over the past three years has:
not narrowed narrowed < 5 points
narrowed 5-10 points narrowed > 10 points
3. The district’s overall math performance over the past three years has:
not improved improved < 3% improved 3-5% improved > 5%
4. The district’s achievement gap percentage in math between White/Asian and African- American/Hispanic students over the past three years has:
not narrowed narrowed < 5 points
narrowed 5-10 points narrowed > 10 points
5. The district’s four-year high school graduation rate over the past three years has:
not improved improved < 2% improved 2-3% improved > 3%
6. Over the past three years, the district’s achievement gap percentage in the high school graduation rate between White/Asian and African-American/Hispanic students has:
not narrowed narrowed < 3 points
narrowed 3-5 points narrowed > 5 points
Page 81 of 234
1.7012 Board Self-Evaluation and Planning Page 15 of 15 Page 82 of 234 Page 83 of 234 Page 84 of 234 Page 85 of 234 Page 86 of 234 Page 87 of 234 Page 88 of 234 Page 89 of 234 Page 90 of 234 Page 91 of 234 Page 92 of 234 Page 93 of 234 Page 94 of 234 Page 95 of 234 Page 96 of 234 Page 97 of 234 Page 98 of 234 Page 99 of 234 Page 100 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #11
Title NSBA 2012 Conference
Description Discussion of Board Members of the Shelby County Board of Education attending the NSBA 2012 Conference in Boston April 21 - 23, 2012.
Recommendation It is recommended that the Shelby County Board of Education authorize and approve Board travel per staff recommendations.
Board Members will have the option of attending: 1) TSBA Day on the Hill and either NSBA 2012 Conference or another conference as indicated on on the survey.
My Contact Chairman Orgel
Financial Impact
Attachment: SCS Policy 0017.pdf Attachment: NSBA2012.pdf
Page 101 of 234 Policy 0017 - BOARD CONFERENCE / TRAVEL POLICY http://www.scsk12.org/Policy_Manual/pm/0000/0017.html
Shelby County Board of Education Return to Index 0017 Issued Date: 08/26/10
BOARD CONFERENCE / TRAVEL POLICY
1. Conference registrations and Board member travel may not be undertaken unless it is authorized in advance by action of the Board of Education in a regular business meeting or unless the Board member is assuming responsibility for all registration and travel expenses.
2. Conferences and Travel needing approval shall include, but not be limited to, TSBA Academies, State, Regional, and National Conventions, and TSBA workshops and events. Prior approval will not be required for the annual TSBA Conference in Nashville, TN, TSBA Fall District Meeting, one annually required TSBA School Board Training Academy, and travel deemed necessary by the Superintendent, when prior Board approval would be impractical.
3. Mileage shall be computed based on the total mileage driven to and from the conference site only and will be reimbursed at the State approved rate.
4. Transportation for approved travel should be by automobile or air if the cost of air travel is comparable to travel by automobile. Air fare must not exceed the regular coach class rate.
5. Lodging will be reimbursed at the prevailing conference rate charged by the hotel/motel and verified by receipt.
6. Meals - A meal allowance of $35.00 per day will be provided for Out-of-County travel. For fractional days in travel status, the $35.00 limit will be prorated as follows: $5.00 for breakfast, $10.00 for lunch and $20.00 for dinner.
7. Registration fees for approved conferences, conventions, seminars, and meetings will be reimbursed.
8. Taxi fares, tolls and self parking fees will be reimbursed provided the expense is necessary to reach approved destination and verified by receipt.
9. Reimbursement will be made when Travel Expenses Report Form has been approved by the Superintendent.
Page 102 of 234
1 of 1 11/17/2011 8:44 AM Page 103 of 234 Page 104 of 234 Page 105 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #12
Title Transition Planning Commission Report - December
Description
Recommendation
My Contact
Financial Impact
Page 106 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #13
Title Chairman's Report
Description
Recommendation
My Contact
Financial Impact
Page 107 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #14
Title Board Training Ad Hoc Committee Report
Description
Recommendation
My Contact
Financial Impact
Page 108 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #15
Title Community Outreach Engagement Ad Hoc Committee Meeting Report
Description
Recommendation
My Contact
Financial Impact
Page 109 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #16
Title Internal Board Operations Ad Hoc Committee Report
Description
Recommendation
My Contact
Financial Impact
Page 110 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #17
Title Legislative Affairs Ad Hoc Committee Report
Description
Recommendation
My Contact
Financial Impact
Page 111 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #18
Title Superintendent John Aitken's Report
Description
Recommendation
My Contact
Financial Impact
Page 112 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #19
Title Superintendent Kriner Cash's Report
Description
Recommendation
My Contact
Financial Impact
Page 113 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #20
Title STEM Academy: $690,174.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the purchase of supplies, curriculum materials, equipment, and furniture, from various vendors, necessary for installing the MCS STEM Virtual High School Lab not to exceed $690,174.00 (subject to available funding).
My Contact
Financial Impact
Attachment: STEM Virtual High School Lab (2).pdf Attachment: STEM Scope Sequence1.pdf Attachment: 20111208171140444.pdf
Page 114 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 7, 2011 Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County School Board of Commissioners
FROM: Kriner Cash, Ed.D., Superintendent of Schools
SUBJECT: STEM Virtual High School Lab
STRATEGIC GOAL: Goal 1- Student Achievement
Background and Rationale: For nearly one year the development of a Science, Technology, Engineering and Mathematics Virtual High School for Memphis City Schools has been in planning. The MCS Virtual STEM High School is scheduled to open with its first fifty secondary students in January of 2012 with additional cohorts of students enrolled in successive enrollment periods until full time enrollment reaches 400 students. The online courses for the STEM Virtual High School will be available to all interested students in the district and to students outside the district by special arrangement. The STEM Lab will be located in the former Career and Technical Education facility at East High School. Uniquely, full time students will be dual enrolled at their home school, where they will continue to study art, humanities, physical education, and participate in competitive sports while studying the STEM content via our virtual school. All enrolled students will be required to participate in weekly labs, summer intensives, and internships. In addition, students enrolled in the engineering program at East High School would have access to the STEM Lab. Similarly, middle school students participating in the Science, Engineering, Communication, Math Enhancement Program at the John P. Freeman and Havenview Middle schools would be targeted students for the STEM Lab and the virtual content.
The STEM Virtual High School will operate under the aegis of the MCS Virtual School Code 0832; Mr. Eric Harris is the principal of record for the STEM Lab and Virtual High School. In addition, it is the intent that the STEM Virtual High School function as a STEM Academy built around a broad technical core-curriculum which prepares students to pursue post-secondary engineering and engineering technology degree programs. The STEM Virtual High School is designed to be a theme-based small learning community, using the National Academy Foundation’s Academy Development Model, and designed to deliver The STEM Academy Foundation High School Curriculum. The goals of the STEM Virtual High School are: 1. Encourage high school students to choose careers in engineering, and engineering technology; 2. Increase the participation of women and underrepresented populations in the study of engineering; and 3. Prepare high school graduates to enter postsecondary engineering and engineering technology programs fully competent in required mathematics, science, and technical studies.
Admission to the STEM Virtual High School is a function of student and parent interest. ACT Explore test results, grade point average, and an interview with the faculty of the STEM Lab will be considered. Student interest in STEM topics is very high as evidenced by three out of every four ACT Explore test takers expressing medium to high interest in STEM—86.8% for science, 78.8% for technology. It is noteworthyPage that 115currently of 234 there is no STEM high school in Memphis. 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Correspondingly, there is no state-of-the-art STEM Lab available to pre-collegiate students. Nonetheless, the two post-secondary engineering programs in Memphis—the Herff College of Engineering at the University of Memphis and Christian Brothers University’s School of Engineering--already support MCS’ small magnet program in College Preparatory/Engineering Program at East High School.
The Tennessee Department of Education has plans to support the development of the STEM Platform School and the Hub in West Tennessee with its First to the Top funds with implementation beginning in the 2012-2013 school year. MCS is part of the consortium of higher education institutions and business partners participating in the planning for the STEM Platform and Hub Schools in Western Tennessee. East High and Southwind High have been identified as the Platform School sites in Western Tennessee by the consortium.
The development of a rigorous, high quality STEM high school in the Memphis metropolitan area is consistent with the emerging economy in the region. Similarly, every major metropolitan area provides a high school with a focus on Math, Science, and technology. Students completing such schools have higher GPAs, ACT scores, college enrollment, and majors in Math, Science, and or technology.
Our planning for the STEM Virtual High School has been underway for nearly a year. Secondly, our Race to the Top application included a line item provision for STEM. And, our reorganization of Career and Technical Education envisioned the use of the facility at East High School as state-of-art STEM Lab.
The STEM Virtual Lab will be staffed by five teachers with engineering background, civil, architecture, biomedical/chemical, mechanical/ electrical and/or computer engineering. Funding for the teachers is included in our RTTT budget at a cost of $344,089.00 per year. This will be an ongoing cost after RTTT is discontinued.
Attached for your review and consideration is a draft of the course scope and sequence that dual-enrolled students will be required to complete. Similarly, partners from higher education institutions and businesses have committed to participate and a roster of such is attached.
This request of the Board of Education seeks approval to purchase requisite equipment, computing devices and furniture from Pitsco Inc. to outfit the STEM Lab at East High School using $232,134.00 of Race To The Top resources (subject to the approval of TNDOE). In addition we request approval to use $458,040.00 of RTTT resources to purchase The STEM Academy Curriculum, some online courses, and lab materials and supplies in engineering, biotechnology, and science. And, we request permission to use $29,530.00 in Carl Perkins funds to complete the development of the STEM Lab.
Costs: $690,174.00 funded by RTTT (subject to approval by TNDOE); $344,089.00 for teaching personnel (subject to TNDOE approval).
RECOMMENDED: It is recommended that the Shelby County Board of Education approves the purchase of supplies, curriculum materials, equipment, and furniture, from various vendors, necessary for installing the MCS STEM Virtual High School Lab not to exceed $690,174.00 (subject to available funding). Page 116 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net STEM preceding a course name below indicates that it is an online course. STEM Labs will take place in the STEM facilities located on the East High School Campus. Honors and AP classes and Dual enrollment for higher level courses are additional options.
S.T.E.M. School Scope & Sequence 9th Grade 10th Grade
STEM Geometry STEM Algebra II English I English II STEM Biology STEM Chemistry World Geography, Online World History Honors STEM Japanese II or Mandarin Chinese II STEM Japanese I or Mandarin Chinese I STEM Principles of Engineering STEM Introduction to Engineering Lifetime Wellness Semester I Semester II Semester I Semester II Digital Photography Digital Production Personal Finance Physical Education STEM Lab I STEM Lab II STEM Lab III STEM Lab IV 11th Grade 12th Grade
STEM Pre-Calculus STEM Calculus English III English IV STEM Physics STEM Environmental Science U.S. History STEM Track Requirement 2 STEM Track Requirement I STEM Track Requirement 3 Semester I Semester II Semester I Semester II STEM Track Elective I STEM Track Elective II Economics U.S. Government STEM Lab V STEM Lab VI STEM Track Elective I STEM Track Elective II Senior Project I Senior Project II S.T.E.M. Tracks Civil Engineering/Architecture Biomedical/Chemical Engineering Mechanical/Electrical Engineering Computer Engineering 3D Solid Modeling Green Methods Design for Manufacturing Game Design I & II Architecture and Construction Foundations in Biotechnology General Fabrication Methods Computer Technology Materials Science Materials Science Materials Science Visual Basic Green Methods Engineering Technology Engineering Technology Engineering Technology
Page 117 of 234 Page 118 of 234 Page 119 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #21
Title Efficacy Institute: $866,750.00
Description
Recommendation It is recommended that the Shelby County School Board of Education approves the contract for continued efficacy training for 900 new students at 40 additional schools, including a 1-day Youth Conference, a 4-day Winter Conference, a 5-day Summer Camp, for the period December 20, 2012-June 30, 2012, in the maximum amount not to exceed $866,750.00.
My Contact
Financial Impact
Attachment: Efficacy Work Authorization # 5 Dec 2011 to June 2012.pdf Attachment: Efficacy Continuation Resolution (2).pdf
Page 120 of 234
Work Authorization No. 5
Upon execution, this Work Authorization shall become incorporated into and made a part of the Memorandum of Understanding between the Efficacy Institute, Inc. (“EI”) and Memphis City Schools (“MCS”).
Installment Period: From December 20, 2012 to June 30, 2012.
Installment Period Services: EI shall perform the additional Services during the Installment Period described in Exhibit A to this Work Authorization.
Installment Period Fee: Seven Hundred Forty-Six Thousand Seven Hundred Fifty Dollars ($746,750.00).
Fee Payment: EI will bill monthly against the Installation Period Fee for Services rendered within the Installment Period.
Maximum Reimbursable Expenses: One Hundred Thousand Dollars ($120,000.00)
Agreed and Accepted:
Memphis City Schools The Efficacy Institute, Inc.
By: ______By:______Kriner Cash, Superintendent Jeffrey P. Howard, President
Date:______Date:______
By:______William E. Orgel, Board President
Date: ______
Approved:
______Chief Contracting Officer
Approved as to legal form only:
______General Counsel
Page 121 of 234
Efficacy Institute - Budget for Memphis Teacher Effectiveness Initiative Budget (12/20/11 - 6/30/12) Exhibit A Services and Support from December 20, 2011 to June 30, 2012 Authorization #5 Area of Service Sessions Days Daily Rate Audience 1.1.12 to 6.30.12 1 Student Envoys: ongoing work with Student 114 ( 1.5 half day sessions 58.75 $2,600 5th -12th grade Envoys 152,750.00 Envoys; grades 5 - 12, per school for 76 schools; 3.5 half day student focus groups by grade (grades: 5- 12)
2 Efficacy Institute Administrative Coordinator 5 32,500.00
3 Efficacy Experience for new Teacher Envoys 1 two-day session 1 $4,100 New Teacher Envoy 4,100.00 Candidates 4 Youth conference (lead by EI and Teacher 1 day Conference: 6 10 days, Student and Teacher 100,000.00 Envoys) Efficacy Trainers; 2 days plus Envoys Curriculum Development; 1 related day Teacher Prep; 1 day E- exps Learning: Conference Venue, Food, per diems
5 Summer Leadership Camps to serve 900 new 1-Five day camp for 6 EI 30 days Student and Teacher 90,000.00 Student Envoys in Phase III trainers; camp venue exp, plus exps Envoys supplies
6 Incidentals 17,500.00 7 Consultation with 165 Teacher Envoys and 115 6 half-day sessions 3 $2,600 115 Schools 7,800.00 Professional School Counselors
8 Envoy Training for new Teacher Envoys 1 one-day seminar 1 $4,100 50 Teacher Envoys; 4,100.00 new teachers 9 Parent Training Workshops for Parents of New 3 half-day sessions; 1.5 $2,600 Parents & Family 3,900.00 Envoys 10 Interactive E-Learning with Built-in 15,000.00 Evaluation** 11 Envoy Principal Reception 3,900.00
12 School evaluation and site work half day session for 15 $2,600 115 envoy schools 39,000.00 targeted sub groups of the 115 schools Winter 2011 retreat 1-4 day Winter 4 days, 350 MCS High School 189,000.00 Retreat/Student Envoy plus students Induction for 350 MCS High related School expenses
13 District Leadership Consultation and Support 15 half day sessions 7.5 $2,600 Superintendent, 19,500.00 Cabinet, Support Staff, DTTE. 14 Execution Support: Technical Assistance Allocation of half-days or 22 $2,600 Audience varies based 57,200.00 Student and Teacher Envoys 6 days whole days determined on area of service and based on area of service need and need
Teachers/Educators 6 days Leadership: District and School 4 days Evaluation check-ins 6 days
Total price for Service and Support Page 122 of 234 736,250.00 1 Efficacy Institute - Budget for Memphis Teacher Effectiveness Initiative Budget (12/20/11 - 6/30/12)
Products
Student Tools Approx. sets
Elem. Tools, Incl. Instructional Guide (1 per teacher) 240 8 $165.00 1,320.00 Secondary Tools, Incl. Instructional 1,680.00 Guide (1 per teacher) 240 8 $210.00 unit = 1 book
Journals and Folders Approx. 1,500 $5.00 unit = 1 book 7,500.00 Products for Yr 3 (Including S&H) 10,500.00
Total Installment Period Fee 746,750.00
Installment Period Fee: Seven Hundred Forty-Six Thousand Seven Hundred Fifty Dollars ($746,750)
Maximum Reimbursable Expenses: One Hundred Twenty Thousand Dollars ($120,000)
Page 123 of 234 2 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 7, 2011 Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: MCS Board of Commissioners
FROM: Kriner Cash, Ed.D., Superintendent of Schools
SUBJECT: Efficacy Institute Funding December 20, 2011- June 30, 2012
STRATEGIC GOAL(S): Goal 4 - Healthy Youth Development; Goal 5- Safety & Discipline
Background and Rationale: The Envoy Project launched its first inaugural class in the summer of 2010, with other inductions in the fall of 2010 and the summer of 2011. The Envoy Project is part of Strategy Four of our TEI work. It is a TEI funded strategic youth leadership initiative for students in grades 5-12 that prepares student leaders to serve as internal change agents in their schools. Charged with improving the school culture from the inside out, these youth learn to use and convey complex social psychology concepts (“Efficacy Secrets for Getting Smart”), including the capacity of the human brain, the efficacy of effort, strategies to ensure the effort is effective, ways to establish win-win relationships with peers and adults, strategies to learn from and be resilient in the face of failure and difficulty, and a three step data analysis process to solve problems and promote development. Following the Envoy training experience, students are equipped to serve as role models who use the secrets in their own lives, vectors who spread the secrets to empower their peers, and leaders who use the information to address tough challenges within the school and community. To date there are over 1100 Student Envoys from 76 schools, supported by 125 Teacher Envoys. Since its conception in 2009, students have been inducted into the project via a camp experience and a novice group will be inducted in the winter of 2011. Summer 2010 – Inaugural group of 7th-9th grade students trained in a 5 day camp with primary leadership from the Efficacy Institute and support from Teacher Envoys to carry out their Envoy assignments. Fall 2010 – 4th-12th grade students trained in a 2 day camp1 with primary leadership from the Efficacy Institute and additional training and on-going support from Teacher Envoys to carry out their Envoy assignments. Summer 2011 – 4th-12th grade students trained in 5 day camp with joint leadership from Efficacy Institute staff and Teacher Envoys and provided additional training and on-going support from Teacher Envoys to carry out their Envoy assignments. Winter 2011 – 9th-11th grade students have been identified with to participate in a 3 day camp with joint leadership from the Efficacy Institute and Teacher Envoys. This project seeks to induct 900 additional high school students from 40 different schools during a 4- day winter retreat supported by 35 specially trained Teacher Envoys, school security staff, professional school counselors, a certified school administrator, and Efficacy
Page 124 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Institute staff. The dates were selected to maximize youth engagement and avoid disruption of their academic learning during the school days.
Costs: $866,750.00 funded by TEI.
RECOMMENDED: It is recommended that the Shelby County School Board of Education approves the contract for continued efficacy training for 900 new students at 40 additional schools, including a 1-day Youth Conference, a 4-day Winter Conference, a 5-day Summer Camp, for the period December 20, 2012-June 30, 2012, in the maximum amount not to exceed $866,750.00.
Page 125 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #22
Title The New Teacher Project: $1,256,171.02
Description
Recommendation It is recommended that the Shelby County Board of Education approves the continuation of contract for support of STARS, the staffing office for MCS teachers, from January 1, 2012 – June 30, 2012.
My Contact
Financial Impact
Attachment: TNTP Resolution 12-20-11.pdf Attachment: TNTP Work Authorization #6 Jan to July 2012.pdf
Page 126 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 8, 2011 Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County Board of Commissioners
FROM: Kriner Cash, Ed.D, Superintendent of Schools
SUBJECT: The New Teacher Project (Teacher Effectiveness Initiative)
STRATEGIC GOAL: Academic Achievement and Accountability ALIGNMENT
Background and Rationale: The successful implementation of the Teacher Effectiveness Initiative is dependent in part upon “making smarter decisions about who teaches our students” (i.e. TEI Strategy #2). A major component of this strategy involves improving the recruitment and hiring of “high potential teachers.” A core element of this strategy includes partnering with The New Teacher Project (TNTP), a national non-profit that partners with educational entities to ensure that high-need students are taught by outstanding teachers.
The district has engaged in a partnership with TNTP and has charged TNTP with the responsibility for all strategic teacher recruitment and staffing functions. The New Teacher Project staffs the district’s new “Strategic Teacher Recruitment and Staffing” office, which is currently working to make immediate improvements to our teacher recruitment and staffing processes.
Last year, TNTP was successful in recruiting thousands of high-quality applicants for the 400 available positions. Staffing decisions were all made prior to the start of the school year.
The expense for the services of The New Teacher Project was embedded in the approved grant application to the Gates Foundation. All of the expenses associated with engaging The New Teacher Project will be covered by the grant from the Bill & Melinda Gates Foundation. All expenses associated with this agreement are contingent on the continuation of the Teacher Effectiveness Initiative and continued funding from the Bill & Melinda Gates Foundation.
This Work Authorization # 6 covers services and costs for the Installment Period from January 1, 2012 through June 30, 2012.
Cost: The cost for services during the period of the Work Authorization is $1,256,171.02.
RECOMMENDED: That the Shelby County Board of Commissioners approves Work Authorization # 6 with The New Teacher Project, related to improving teacher recruitment and staffing as part of the Teacher Effectiveness Initiative, from January 1, 2012 through June 30, 2012, in the amount of $1,256,171.02.
Page 127 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Work Authorization No. 6
Upon execution, this Work Authorization shall become incorporated into and made a part of the Agreement between The New Teacher Project and Memphis City Schools (the “School District”), dated March 2010 (the “Agreement”).
Installment Period: From January 1, 2012 to June 30, 2012
Installment Period Services: The New Teacher Project shall perform the Human Resources Capacity services described in Section 1.1 of the Agreement.
Installment Period Fee: $1,256,171.02 payable in six monthly installments of $209,361.84.
Fee Payment: The first monthly installment of the fee shall be paid upon receipt of an invoice immediately following the execution of the Agreement. Invoices for the remaining installments shall be submitted to the School District on the 20th of each month. Payment of invoices shall be paid by the School District upon approval of the services performed during the invoice period within thirty business days of its receipt of such invoice.
Agreed and Accepted:
Memphis City Schools The New Teacher Project
By: ______By:______Kriner Cash, Superintendent Ariela Rozman, CEO
Date:______Date:______
By: ______William E. Orgell, Board President
Date: ______
Approved: ______Chief Contracting Officer
Approved as to Form Only: ______General Counsel
Page 128 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #23
Title Center for Transformative Teacher Training (CT3): $566,000.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the contract for access to online training of 7000 teachers in the No-Nonsense Nurturer Classroom program for improvement in classroom culture and climate, and the training of 10 coaches that will work with teachers identified through classroom observations to strengthen their abilities as No-Nonsense Nurturers. The coaches will deliver the training to teachers in real-time, in the classroom, using bug-in- ear technology. Additionally, CT3 will work in 5 school identified by OTTE to develop and refine school-wide culture plans and train two new coaches per school. The contract will run from January through August, 2013.
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Attachment: CT3 Resolution 12-20-11.pdf Attachment: CT3 Contract.pdf
Page 129 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 8, 2011 Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County Board of Commissioners
FROM: Kriner Cash, Ed.D, Superintendent of Schools
SUBJECT: Center for Transformative Teacher Training (Teacher Effectiveness Initiative)
STRATEGIC GOAL: # 1 Academic Achievement ALIGNMENT
Background and Rationale: To achieve high levels on the Teacher Effectiveness Measurement (TEM) Rubric, teachers must be able to deliver content in an engaging way, which requires effective management of student behavior. Many teachers have deep content knowledge but are unable to execute instructional strategies because of student disruptions. Therefore, effective classroom management is an essential skill for a teacher that is going to positively affect student achievement. According to the Measures of Effective Teaching Project, the main difference between an effective teacher and an ineffective teacher was the level at which the teacher was able to manage student behavior. The answer is the Center for Transformative Teacher Training’s No-Nonsense Nurturer approach to classroom management, which increases the students’ time on task during instruction and allows teachers to deliver content to all students. The elements of professional development that CT3 provide correspond specifically to TEM observation indicators, thereby allowing MCS to provide TEM-driven professional development teacher support.
There are two strands for this training: Differentiated teacher support and School deep-dives.
Differentiated Teacher Support In the spring of 2011, a pilot program was put in place that trained about 400 teachers on No- Nonsense Nurturer and 9 real-time teacher coaches. With the approval of the contract with the Center for Transformative Teacher Training (CT3), all 7,000 teachers in the district will have access to the No-Nonsense Nurturer method through an online delivery model (on which Memphis has had the opportunity to provide feedback) that will allow teachers to access the content in real-time as each teacher's TEM observation rating dictates a need for the content. This training is specifically aligned to the following TEM indicators: Cultivate the Learning Environment (CLE1, CLE2, CLE3, and CLE4) in addition to the Teach2, Teach6, and Teach 7). Results from the observations triggers teachers access and referral to this type of training.
School Deep-Dives This strand focuses on developing school-capacity to transform school culture and climate, aligned to TEI Strategy 3 and Strategy 4, which we know to be critical to supporting teacher effectiveness. CT3 will work with 5 targeted schools to evaluate the climate and culture and systematize a school-wide transformation using the CT3 tenants. This model will serve as the catalyst for other school transformations in the preceding years, as we build internal capacity to sustain this program beyond the contract agreement. CT3 has produced transformations of this nature in school districts with a similarPage composition 130 of 234socioeconomic and academic as MCS. 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
To ensure correct implementation of No-Nonsense Nurturer strategies, CT3 has developed protocols for coaching teachers in real time using Bug-In Ear (BIE) technologies. Utilizing Real- Time Teacher Coaching empowers specially trained coaches to efficiently change ineffective teacher practice. Coaching teachers in real time, allows the teacher to maintain/build authority in her classroom while immediately changing her ineffective practices. In addition, the teacher is able to see how students react to the positive reinforcement (narration) and culture shift that occurs in their once-ineffective classroom. Teachers report that they appreciate this approach for its “real-time” quality that helps tweak their practice in the moment instead of after the fact, and coaches appreciate the ability to immediately impact teacher performance.
As a way to ensure effective implementation of the training, coaching is a priority for struggling teachers. The plan is to train enough coaches to coach up to 400 teachers per quarter. A total of 20 coaches will be trained (10 in the schools targeted for the Deep Dives) under this contract. The first tier of support will be given to teachers struggling with classroom management, identified by principals or other coaches in the district. The second tier involves teachers who earn scores below proficient on the observation rubric in certain indicators, and the final priority of teachers to coach would be those who request the coaching but are already achieving high scores on the TEM Rubric.
The Department of Teacher Talent and Effectiveness is also working with partners to ensure that new teachers are also supported. Currently, Teach for America and Memphis Teacher Residency have already contracted CT3 to train their teachers on the No-Nonsense Nurturer method.
Cost: The cost for services for FY 2012-13 is $566,000.00.
RECOMMENDED: That the Shelby County Board of Commissioners approves the contract with Center for Transformative Teacher Training, related to improving teacher support as part of the Teacher Effectiveness Initiative, from January 1, 2012 through August 2013, in the amount not to exceed $566,000.00.
Page 131 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net
PROFESSIONAL SERVICES AGREEMENT
THIS Professional Services Agreement (the “Agreement”), made the _____ day of December, 2011, by and between Memphis City Schools (hereinafter referred to as “MCS”), having an office at 2597 Avery Avenue, Memphis, Tennessee 38112, and Center for Transformative Teacher Training (hereinafter referred to as “CT3”), having its principal place of business at 1 Blackfield Dr. #137, Tiburon, CA 94920.
RECITALS
1. MCS is desirous of hiring a third party to provide consulting support for the MCS Teacher Effectiveness Initiative (“TEI”), as more specifically described in Exhibit A (the “Services”). .
2. CT3 represents that it is a provider of such Services and is willing and able to perform the Services required by MCS in accordance with the terms and conditions of this Agreement.
FOR AND IN CONSIDERATION of the mutual covenants contained in this Agreement, MCS and CT3 (the “Parties”) agree as follows:
1. DEFINITIONS
As used in this Agreement, the following terms shall have the respective meanings set forth below:
“Deliverable” shall mean any data, software, products, systems or deliverable(s) produced for or delivered to MCS under this Agreement, in any form or media.
“Execution Date” shall mean the latter date of signature by MCS or CT3 as indicated on the signature blocks of this Agreement.
“Fee” shall mean the maximum amount payable as set forth in Section 3, in accordance with the Fee payment procedures set forth in Section 3.
2. DESCRIPTION OF WORK
2.1 Scope of Work. CT3 will provide the Services to MCS during the term of this Agreement outlined in Exhibit A. In the event of a conflict between the terms of this Agreement and Exhibit A, the terms of this Agreement shall prevail.
3. COMPENSATION
3.1 Compensation. In consideration of CT3’s complete performance of the Services, MCS agrees to pay CT3 a Maximum Fee in the amount of Five Hundred Sixty Six Thousand Thousand Dollars ($566,000.00). The requirement to pay for Services shall in all cases be conditioned upon approval of such Services by MCS. Page 132 of 234 3.2 Travel and Reimbursable Expenses. CT3’s out-of-pocket expenses (transportation, hotels, and food) (the “Reimbursable Expenses”), incurred in the performance of the Services, are included in the Fee.
3.3 Invoices and Payment. CT3 will submit invoices to MCS monthly, or as otherwise agreed to by MCS (but not more frequently than monthly). MCS will pay invoices within thirty (30) days following receipt of an accurate invoice with adequate supporting documentation and approval of such invoices by MCS.
3.4 Taxes. CT3 shall be responsible for and pay any applicable taxes related to the Services or the Agreement, including but not limited to any property tax, sales tax, or federal exercise tax. MCS is a tax-exempt organization and shall not be responsible for any taxes applicable to the Services. CT3 shall not include any taxes applicable to CT3’s charges to MCS. MCS will provide to CT3, upon request, a tax exempt certificate confirming its tax exempt status.
4. INDEPENDENT CONTRACTOR
4.1 Independent Contractor. It is understood and agreed that CT3 will perform the Services under this Agreement as an independent contractor. It is also agreed that CT3 will comply with all applicable federal, state, and local laws and regulations relating to the employment, insurance, and taxation of employees who perform Services under this Agreement. No agency or employment relationship with MCS is intended nor shall be construed to exist between MCS and CT3 or any employee of CT3 performing Services under this Agreement, and no employee of CT3 shall be entitled to participate in any of MCS's pension or employee welfare benefit plans, including its group life insurance plans. CT3 agrees to indemnify and hold MCS harmless against any and all claims asserted by CT3’s employees, subcontractors or agents related to the provisions of this section or other employment related matters, and against any and all damages related thereto.
5. INSURANCE
5.1 Insurance Types and Amounts. During the term of this Agreement, CT3 shall, at its sole cost and expense, secure and maintain Workers' Compensation insurance in amounts as required by the applicable statutes; Employer's Liability Insurance in a minimum amount of $500,000; Professional Liability in a minimum of $1,000,000 per claim with an aggregate of at least $2,000,000 inclusive of legal defense cost; Commercial General Liability insurance (including Premises Operations; Products and Completed Operations and Broad Form Property Damage) in a minimum amount of $1,000,000; Automobile Liability insurance for owned, non-owned, borrowed, leased and hired vehicles with a combined single limit of at least $1,000,000; Property insurance against all risks of physical loss or damage to property in CT3’s care, custody or control and covering not less than the full replacement cost of any property at risk due to this Agreement; and Excess Umbrella Liability insurance in the amount of $5,000,000 per occurrence wherein MCS is included as an additional insured. CT3 shall provide for or require any subcontractor to maintain similar coverage for the subcontractor's employees employed in connection with this Agreement.
5.2 Form. All insurance maintained by CT3 shall be in form and substance satisfactory to MCS, and must contain a clause reading in substance as follows: Page 133 of 234
Page 2 of 8
"The Insurance Company will notify Memphis City Schools, in writing, at least thirty (30) days prior to any cancellation."
5.3 Certificates. All liability insurance policies maintained by CT3 pursuant to this Agreement, except Workers' Compensation, shall be endorsed to name Memphis City Schools as an "Additional Insured.” CT3 shall furnish to MCS certificates of insurance reflecting policies in force before commencing the Services under this Agreement, but in any event within fifteen (15) days of the Execution Date, and thereafter upon the renewal of such policies during the term of this Agreement. In the event CT3 fails to furnish such certificate(s) or endorsement(s), or upon the cancellation of any insurance required under this Agreement, without prejudice to any other remedy MCS may have, MCS may terminate this Agreement.
5.4 Claims. CT3 agrees to notify MCS immediately of any claims that may involve MCS. Notification should be sent to MCS at the notice addresses provided in Section 12.4.
6. TITLE AND COPYRIGHT ASSIGNMENT; DELIVERABLES
6.1 Contract for Hire. MCS and CT3 intend this to be a contract for Services and each considers the Deliverables to be rendered by CT3 hereunder to be a work made for hire. CT3 acknowledges and agrees that the Deliverables (and all rights therein, including, without limitation, copyright) belong to and shall be the sole and exclusive property of MCS.
6.2 Assignment. If for any reason the Deliverables would not be considered a work made for hire under applicable law, CT3 does hereby sell, assign, and transfer to MCS, its successors and assigns, the entire right, title and interest in and to the copyright in the Deliverables and any registrations and copyright applications relating thereto and any renewals and extension thereof, and in and to all works based upon, derived from, or incorporating the Deliverables.
6.3 Cooperation. CT3 agrees to execute all papers and to perform such other proper acts as MCS may deem necessary to secure for MCS or its designee the rights herein assigned.
6.4 Delivery of the Services.
(a) CT3 will provide timely information, data, decisions, approvals, and resolve issues requested by MCS.
(b) CT3 will provide a detailed description of CT3’s company staffing, project management processes, project planning and project support.
(c) CT3 will deliver to MCS requested Deliverables (with all illustrations, charts, graphs, and other material, including syllabi, handouts, reference lists, etc., in the medium mutually agreed upon for the Deliverables) in form and content satisfactory to MCS.
(d) If CT3 fails to deliver the Deliverables on time, MCS will have the right to terminate this Agreement and shall have the right to recover from CT3 any sums advanced in connection with such Deliverables. Page 134 of 234
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7. PROPRIETARY RIGHTS AND CONFIDENTIAL INFORMATION
7.1 CT3’s Representations and Warranties. CT3 represents and warrants that the Deliverables to be provided under this Agreement are wholly and exclusively original with CT3; that CT3 has the full right and power to make this Agreement; that there exists no adverse claim to the Deliverables or any rights therein; and, that neither the Deliverables or MCS's use thereof infringes upon any patent or copyright, or any other personal or property right of any person, firm or corporation.
7.2 Rights in Data. “Data” means recorded information, regardless of form or the media on which it may be recorded. MCS shall have unlimited rights in and to the data collected in the performance of this Agreement. Except as otherwise specifically provided for in this Agreement, CT3 shall not use for purposes other than the performance of this Agreement, nor shall CT3 release, reproduce, distribute, or publish any data first produced in the performance of this Agreement, nor authorize others to do so, without written permission of MCS. CT3 must keep all data produced in the performance of the Agreement for a period of three years from expiration or termination of this Agreement. CT3 is prohibited from disseminating personally identifiable information such that the disclosure thereof would violate the right of privacy or publicity of the individual to whom the information relates. CT3 agrees that the Services are deemed works made for hire and that all work products thereby created by CT3 pursuant to this Agreement shall vest solely in MCS.
7.3 Public Records Act. MCS is subject to the Tennessee “Public Records Act” Accordingly, no claim of confidentiality or proprietary information in all or any portion of information submitted will be honored unless a specific exemption from the Public Records Act exists.
7.4 Indemnification. CT3 agrees to indemnify and hold harmless MCS, and their board members, officers, employees and agents, against any and all losses, liabilities, judgments, awards and costs (including legal fees and expense) arising out of or related to any claim that MCS's use or possession of the Deliverables infringes or violates the copyright, patent, trade secret or other proprietary right of any third party. CT3 shall defend and settle at its sole expense all suits or proceedings arising out of the foregoing, provided that MCS gives CT3 prompt notice of any such claim of which it learns. No settlement that prevents MCS from continuing to use the Deliverables as provided herein shall be made without MCS's prior written consent. In all events, MCS shall have the right to participate in the defense of any such suit or proceeding through counsel of its own choosing.
7.5 Injunction Work Around. If a final injunction is obtained against MCS in any proceeding or action for infringement, CT3 will, at CT3’s option and expense either (i) procure for MCS the right to continue using the Deliverables; (ii) replace or modify the infringing portion of the Deliverables so that it becomes non-infringing; or (iii) refund to MCS all monies paid by MCS to CT3 hereunder; provided that any such procurement, modification or refund by CT3 shall not relieve it of any other liability hereunder.
7.6 Press Releases. CT3 shall not refer to the existence of this Agreement, nor use the name of or make reference to MCS for any purpose in any releases for public or private dissemination, advertising or other materials, without the prior written consent of MCS. CT3 acknowledges that Page 135 of 234
Page 4 of 8 remedies at law may be inadequate to provide MCS with full compensation in the event of CT3’s breach of this provision, and that MCS shall be entitled to seek injunctive relief in the event of any such breach.
8. WARRANTY
8.1 Standard of Performance. CT3 warrants that the Services shall be performed in a good, workmanlike manner in accordance with the standards of CT3’s profession and such other accepted standards as may be applicable to services of the kind performed under this Agreement. In addition to, and not in lieu of, any other remedies available to MCS under this Agreement, CT3 will bear all costs required to correct errors and omissions in violation of the standard of skill set forth in this Agreement.
9. RIGHT TO AUDIT
9.1 Right to Audit. CT3 shall keep full and accurate records and documentation to substantiate the amounts claimed on an invoice including, but not limited to, hours expended, travel and invoice line items, which records shall be made available to MCS at all times during the term of this Agreement, and for a period of three (3) years from the date of final payment under this Agreement, unless a shorter period is otherwise authorized in writing the MCS.
10. NON-EXCLUSIVE
10.1 Non-exclusive. This Agreement is not an exclusive agreement and nothing herein shall be construed so as to prevent MCS from entering in to the same or similar agreements with other third parties.
11. TERM OF AGREEMENT AND TERMINATION
11.1 Term. The term of this Agreement (the “Term”) shall be from January 2, 2012 through August 2013, unless otherwise extended by the parties in writing, effective from the date of this Agreement.
11.2 Termination for Cause. MCS may terminate this Agreement for cause if it determines that any of the following circumstances have occurred: (a) CT3 is adjudged bankrupt or has made a general assignment for the benefit of its creditors; (b) All or a part of the work and/or Services have been abandoned or the Services have not been performed in a satisfactory manner; (c) CT3 has violated of any of the provisions of this Agreement. Any such occurrence may constitute a breach of contract permitting MCS to declare this Agreement in default and to exercise any and all applicable rights and remedies, including but not limited to, cancellation or termination of the Agreement, suspension and debarment from future contracting opportunities, and withholding and/or forfeiture of compensation due and owing on this Agreement or any other contract between the parties.
11.3 Subject to Funding. This Agreement is subject to the appropriation and availability of funds. In the event that the funds are not appropriated or are otherwise unavailable, MCS reserves the right to terminate this Agreement upon written notice to CT3. Said termination shall Page 136 of 234
Page 5 of 8 not be deemed a breach of this Agreement by MCS. Upon receipt of written notice, CT3 shall cease all work associated with this Agreement. In the event of termination, CT3 shall be entitled to compensation for all satisfactory and authorized Services completed as of the termination date. Upon such termination, CT3 shall have no right to recover from MCS any actual, general, special, incidental, consequential, or any other damages whatsoever of any description or amount.
12. MISCELLANEOUS
12.1 Assignment. This Agreement shall inure to the benefit of and be binding upon each of the Parties and their respective successors and assigns. CT3 shall not assign this Agreement without MCS’s prior written consent, which shall not be unreasonably withheld. An assignee of either party, if authorized hereunder, shall have all the rights and obligations of the assigning party set forth in this Agreement.
12.2 Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Tennessee without reference to its choice of law provisions.
12.3 Consent to Jurisdiction, Venue and Service. The Parties consent and agree that all legal proceedings relating to the subject matter of this Agreement and all disputes arising from this Agreement shall be maintained in courts sitting within the State of Tennessee, and the Parties consent and agree that jurisdiction for such proceedings and disputes shall lie exclusively with such courts and the venue shall be in Memphis, Tennessee.
12.4 Notices. All notices required or permitted to be given by one party to the other under this Agreement shall be sufficient if sent by express delivery or confirmed facsimile, or certified mail, return receipt requested, to the Parties at the respective address set forth above or to such other address as the party to receive the notice has designated by notice to the other party.
If to CT3: Center for Transformative Teacher Training Attn: Kristyn Klei Borrero, Chief Program Officer 1 Blackfield Dr., #137 Tiburon, CA 94920
If to MCS: Memphis City Schools Attn: Dr. Tequilla Banks, Executive Director Office of Teacher Talent and Effectiveness 2597 Avery Avenue Memphis, TN 38112 with a copy to: Memphis City Schools Attn: Division of Contract Services 2597 Avery Avenue, Room 114 Memphis, TN 38112
12.5 Severability. If any provision of this Agreement is held invalid or otherwise unenforceable, the enforceability of the remaining provisions shall not be impaired thereby. Page 137 of 234
Page 6 of 8 12.6 No Waiver. The failure by either party at any time to require performance by the other of any provision of this Agreement shall in no way affect that party’s right to enforce such provision, nor shall the waiver by either party of any breach of any provision of this Agreement be taken or held to be a waiver of any further breach of the same provision or any other provision.
12.7 Survival. The provisions of this Agreement shall survive any expiration or termination of this Agreement.
12.8 Third Parties. If CT3 produces anything for MCS in which CT3 or third parties have or claim rights, CT3 shall promptly notify MCS of the subject matter and the claimed ownership. Further, if CT3 utilizes any sub-contractor or non-employee in connection with the performance of the Services, he or she shall, in writing, indicate his or her consent to be bound hereby to the same extent and in the same manner as CT3.
12.9 Attorney’s Fees and Expense of Enforcement. If, by reason of the failure of CT3 to carry out and perform any of the provision of this Agreement or the obligations of the Agreement, it should become necessary or desirable in the judgment of MCS to employ an attorney or incur any other reasonable attorney’s fees, cost or expenses, then CT3 agrees to pay such reasonable attorney’s fees, and expenses and hold MCS harmless against any loss thereof.
12.10 Conflict of Interest. By accepting and fulfilling the terms of this order, it is affirmed that no School Board of Commissioner or employee of the MCS has a financial or beneficial interest in the acceptance of this order.
12.11 Entire Agreement. This Agreement, together with the Scope of Work, and other documents that may be executed pursuant to this Agreement and incorporated herein, constitutes the entire agreement between the Parties and shall supersede any and all prior agreements, communications and understandings between the Parties with respect to the subject matter hereof. The terms of this Agreement shall apply notwithstanding any proposed variations or additions that may be contained in any purchase order, invoice or other communication submitted by CT3. This Agreement may not be modified, amended or changed except by mutual agreement in writing which specifically recites that the Parties intend such writing to amend this Agreement and which is signed by authorized representatives of each party.
13. EQUAL OPPORTUNITY
13.1 During the performance of this Agreement, CT3 agrees it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. CT3 will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, color, religion, sex, or national origin. Such action shall include, but not be limited to the following: Employment, upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. CT3 agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause.
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Page 7 of 8 13.2 CT3 will, in all solicitations or advertisements for employees placed by or on behalf of CT3, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, or national origin.
14. SUPPLIER DIVERSITY
14.1 MCS strongly encourages the use of Local Small Business Enterprises (“LSBEs”) as suppliers or subcontractors under this Agreement. CT3 will submit monthly data on LSBE expenditures as outlined by the Office of Supplier Diversity.
15. BACKGROUND CHECKS
15.1 CT3 hereby agrees that it is aware of the provision of Tennessee Code Annotated §49-5- 413 requiring the fingerprinting and background check of any employee or subcontractor that works on school grounds at any time when students are present, and prohibiting any person with a history of the criminal offenses cited in the statute from working on a school campus during such times. CT3 hereby certifies that is has, and will, at all times during the performance of the Services, comply with the provisions of this statute and will provide to MCS, upon request, proof of its compliance with this provision. A default by CT3 of the provisions of this Section shall automatically be grounds for termination of this Agreement pursuant to the default terms herein.
IN WITNESS WHEREOF, the Parties have executed this Agreement on the Execution Date first set forth above.
Center for Transformative Teacher Memphis City Schools Training
By: ______By: ______Name: Kristyn Klei Borrero Name: Kriner Cash, Ed.D Title: Chief Program Officer Title: Superintendent
Date: ______Date: ______
By: ______William E. Orgel, Board President
Date: ______
Approved:
______Sybille Noble, MCS Chief Contracting Officer
Approved as to Form only:
______Dorsey Hopson, MCS General Counsel Page 139 of 234
Page 8 of 8 Page 140 of 234 Page 141 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #24
Title Memphis Marriott Downtown: $82,350.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the contract for Innovative Leadership Conference, from June 18, 2012 – June 21, 2012. The Forum provides professional development for over 600+ principals and administrators in MCS, and other educators throughout the Mid-South. The Forum assists in fulfilling required professional development for school administrators in the State of Tennessee. The total cost of the Forum is partially underwritten by sponsorships and registration fees paid by registrants outside MCS.
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Attachment: Marriott 2012 Forum for Innovative Leadership Contract.pdf Attachment: Marriott 2012 Forum for Innovative Leadership Resolution.pdf
Page 142 of 234 GROUP SALES AGREEMENT
DESCRIPTION OF GROUP AND EVENT
The following represents an agreement between: Memphis Marriott Downtown, 250 North Main Street, Memphis, TN, 38103, (901) 527-7300 and Memphis City Schools and outlines specific conditions and services to be provided.
ORGANIZATION: Memphis City Schools
CONTACT:
Name: Myra Whitney Job Title: Executive Director Street Address: 2485 Union Ave. City, State/Province: Memphis, TN Postal Code: 38112 Country: USA Phone Number: 901-416-3420 Fax Number: 901-416-3620 E-mail Address: [email protected]
CONTACT:
Name: Karen Simmons Job Title: Professional Development Coordinator Street Address: 2485 Union Ave. City, State/Province: Memphis, TN Postal Code: 38112 Country: USA Phone Number: 901-416-3438 Fax Number: 901-416-3617 E-mail Address: [email protected]
BILLING CONTACT (if different from above):
Name: Tonya Carter Street Address: 2485 Union Ave. City, State/Province: Memphis, TN Postal Code: 38112 Country: USA Phone Number: 901-416-3438 Fax Number: 901-416-3617 E-mail Address: [email protected]
NAME OF EVENT: Forum for Innovative Leadership Conference 2012
REFERENCE #: M-AWUG6B
OFFICIAL PROGRAM DATES: Tuesday, 06/19/2012 - Thursday, 06/21/2012
ANTICIPATED ATTENDANCE: 1,100/Space contracted separately with Memphis Cook Convention Center
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MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION GUEST ROOM COMMITMENT
The Hotel agrees that it will provide, and Memphis City Schools agrees that it will be responsible for utilizing, 215 room nights in the pattern set forth below (such number and such pattern, the “Room Night Commitment”):
Date Day Standard Total Rooms 06/17/2012 Sun 50 50 06/18/2012 Mon 75 75 06/19/2012 Tues 75 75 06/20/2012 Wed 10 10 06/21/2012 Thu 5 5 06/22/2012 Fri 10 10
Start Date End Date Room Type Single Double 06/19/2012 06/23/2012 Standard $109.00 $109.00
GROUP ROOM RATES
Hotel’s rack rates for June of 2012 are as follows:
Single: $179.00 Double: $179.00
Based upon Memphis City Schools's total program requirements as outlined in this agreement, Hotel confirms the following group rates (net of all taxes):
Single: $109.00 Double: $109.00
Hotel room rates are subject to applicable state and local taxes (currently 15.95%) in effect at the time of check-out.
COMMISSION
The group room rates listed above are net non-commissionable. Memphis City Schools will advise its designated agency of these rates and address any resulting agency compensation issues directly with the management of the appropriate agency.
METHOD OF RESERVATIONS
Reservations for the Event will be made by individual attendees directly with Marriott reservations at 1 (800) 228-9290 or (901) 527-7300.
GUARANTEED RESERVATIONS
All reservations must be accompanied by a first night room deposit or guaranteed with a major credit card or by Memphis City Schools. Hotel will not hold any reservations unless secured by one of the above methods.
CUTOFF DATE
Reservations by attendees must be received on or before 6/1/2012, (the “Cutoff Date”). At the Cutoff Date, Hotel will review the reservation pickup for the Event, release the unreserved rooms for general sale, and determine whether it can accept reservations based on a space- and rate-available basis at the Memphis City Schools group rate after this date.
Release of rooms for general sale following the Cutoff Date does not affect Memphis City Schools’s obligation, as discussed elsewhere in this Agreement, to utilize guest rooms.
NO ROOM TRANSFER BY GUEST Page Page 144 2 of of 234 8 Version 1.0
MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Memphis City Schools agrees that neither Memphis City Schools nor attendees of the Event nor any intermediary shall be permitted to assign any rights or obligations under this Group Sales Agreement, or to resell or otherwise transfer to persons not associated with Memphis City Schools reservations for guestrooms, meeting rooms or any other facilities made pursuant to this Group Sales Agreement.
MASTER ACCOUNT
Hotel must be notified in writing at least 14 days prior to arrival of the authorized signatories and the charges that are to be posted to the Master Account. Any cancellation or attrition fees will be billed to the Master Account.
METHOD OF PAYMENT
The method of payment of the Master Account will be established upon approval of Memphis City Schools’s credit. If credit is approved, the outstanding balance of Memphis City Schools Master Account (less any advance deposits and exclusive of disputed charges) will be due and payable upon receipt of invoice.
Memphis City Schools will raise any disputed charge(s) within 7 days after receipt of the invoice. The Hotel will work with Memphis City Schools in resolving any such disputed charges, the payment of which will be due upon receipt of invoice after resolution of the dispute. If payment of any invoice is not received within thirty (30) days of the date on which it was due, Hotel will impose a finance charge at the rate of the lesser of 1-1/2% per month (18% annual rate) or the maximum allowed by law on the unpaid balance commencing on the invoice date.
Memphis City Schools has indicated that it has elected to use the following form of payment:
[ ] Cash, money order, or other guaranteed form of payment [ ] Credit card (We accept all major credit cards) [ ] Company check or Electronic Funds Transfer [X] ______Direct Bill ______[agreed alternative] *** If not approved, the below advance payment schedule applies.
Memphis City Schools may not change this form of payment.
In the event that credit is not approved, Memphis City Schools agrees to pay an advance deposit in an amount to be determined by the Hotel in its reasonable discretion, with the full amount due prior to the start of the group’s event.
*** Tax Exemption form must be submitted with a copy of the signed contract.
ADVANCE PAYMENT SCHEDULE
The payment schedule for your Event is outlined below: Food and Beverage minimum of $67,500.00+ (22% service charge)
Deposit/Payment Amount Time Frame 25% of estimated revenues- $16,875.00 At time of signed agreement 50% of estimated revenues- $25,312.50 90 days in advance of the event date Remaining estimated balance- $25,312.50 14 days prior to event
BILLING ARRANGEMENTS
The following billing arrangements apply: Individual to Pay for own guestrooms and incidentals Memphis City Schools to pay all catering charges
FUNCTION INFORMATION AGENDA/EVENT AGENDA
Based on the requirements outlined by Memphis City Schools, the Hotel has reserved the function space set forth on the below Function Information Agenda/Event Agenda.
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MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Start End Function # Date Day Setup Rental Related Events Time Time Type People Conference 6/18/2012 Mon 8:00 AM 5:00 PM Meeting 80 MCCC Pre-Conference Style 6/19/2012 Tue 7:00 AM 8:00 AM Breakfast Rounds of 10 80 MCCC 6/19/2012 Tue 7:00 AM 8:00 AM Breakfast Rounds of 10 700 MCCC Grab & Go Breakfast Coffee 6/19/2012 Tue 7:00 AM 8:00 AM Special 1100 MCCC Break 8:00 AM - Breakout 8:00 AM - Breakout 8:00 AM - Breakout 8:00 AM - Breakout 6/19/2012 Tue 8:00 AM 5:00 PM Meeting Special 1100 MCCC 8:00 AM - Breakout 8:00 AM – Breakout ***All breakout sessions are held in the Marriott’s function space 6/19/2012 Tue 12:00 PM 2:00 PM Lunch Rounds of 10 1100 MCCC 6/20/2012 Wed 7:00 AM 8:00 AM Breakfast Rounds of 10 80 MCCC 6/20/2012 Wed 7:00 AM 8:00 AM Breakfast Rounds of 10 700 MCCC Grab & Go Breakfast Coffee 6/20/2012 Wed 7:00 AM 8:00 AM Special 1100 MCCC Break 8:00 AM - Breakout 8:00 AM - Breakout 8:00 AM - Breakout 8:00 AM - Breakout 6/20/2012 Wed 8:00 AM 5:00 PM Meeting Special 1100 MCCC 8:00 AM - Breakout 8:00 AM – Breakout ***All breakout sessions are held in the Marriott’s function space 6/20/2012 Wed 12:00 PM 2:00 PM Lunch Rounds of 10 1100 MCCC 6/21/2012 Thu 7:00 AM 8:00 AM Breakfast Rounds of 10 80 MCCC 6/21/2012 Thu 7:00 AM 8:00 AM Breakfast Rounds of 10 700 MCCC Grab & Go Breakfast Coffee 6/21/2012 Thu 7:00 AM 8:00 AM Special 1100 MCCC Break 8:00 AM - Breakout 8:00 AM - Breakout 8:00 AM - Breakout 8:00 AM - Breakout 6/21/2012 Thu 8:00 AM 5:00 PM Meeting Special 1100 MCCC 8:00 AM - Breakout 8:00 AM – Breakout ***All breakout sessions are held in the Marriott’s function space 6/21/2012 Thu 12:00 PM 2:00 PM Lunch Rounds of 10 1100 MCCC **All space contracted separately with the MCCC except for breakout meetings.
All meeting room, food and beverage, and related services are subject to applicable taxes (currently 9.25%) and service charge (currently 22%) in effect on the date(s) of the event.
FACILITY SERVICE FEES Memphis City Schools agrees all meeting spaces will be contracted separately the Memphis Cook Convention Center.
ADJUSTMENTS TO CONCESSIONS
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MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION In the event of reductions in the Room Night Commitment of more than 20%, the Hotel may adjust any concessions previously offered in this Agreement, including those concessions offered on a complimentary basis, and may also adjust the Function Space in direct proportion to the reduction in the Room Night Commitment.
CONCESSIONS 10% off of food for the meal functions (1) complimentary room per every 40 rooms reserved under the Memphis City Schools block (3) complimentary room upgrades
FOOD AND BEVERAGE ATTRITION/CANCELLATION
The Hotel is relying upon the food and beverage functions outlined on the function agenda. Memphis City Schools agrees that a loss will be incurred by Hotel if there is a cancellation or reduction in the number of food and beverage functions and the number of food and beverage covers.
Memphis City Schools agrees that it will provide Hotel total Event food and beverage revenue of $67,500.00, exclusive of taxes and service charges (“Agreed Event F&B Revenue”), subject to change(s) by Memphis City Schools no later than 72 hours prior to each function of the Event. Memphis City Schools shall provide Hotel with 7 days advance notice of the date(s), time(s), and number of covers with respect to each function it wishes to schedule for the Event. Memphis City Schools shall provide Hotel this information no later than 72 hours prior to the scheduled time for each such function. The net number of covers resulting from this notice shall be referred to herein as a “Guaranteed Function”.
If Memphis City Schools fails to (i) provide Hotel with the full Agreed Event F&B Revenue; or (ii) use all of the covers at any Guaranteed Function; or (iii) provide Hotel with any increase in the Agreed Event F&B listed in the Banquet Event Order, Memphis City Schools will pay Hotel within thirty (30) days, as liquidated damages and not as a penalty, the following amount:
1. The full per-guest price of any unused cover at any Guaranteed Function; plus 2. 35% of the difference between the Agreed Event F&B Revenue and the actual Event food and beverage revenue received by Hotel (including any payment due under subparagraph (1), above); plus * If applicable, state and local taxes will be added to all attrition and cancellation fees.
Hotel agrees that after receipt of this amount, it will not seek further damages resulting from the cancellation or attrition of such catered functions.
OUTSIDE FOOD AND BEVERAGE POLICY
All food and beverages served at functions associated with the Event must be provided, prepared, and served by Hotel, and must be consumed on Hotel premises.
CANCELLATION
Memphis City Schools acknowledges that if it cancels or otherwise essentially abandons its planned use of the Room Night Commitment (a “Cancellation”), this action would constitute a breach of Memphis City Schools obligation to Hotel and Hotel would be harmed. Because Hotel’s harm (and Memphis City Schools obligation to compensate Hotel for that harm) is likely to increase if there is a delay in notifying Hotel of any Cancellation, Memphis City Schools agrees to notify Hotel, in writing, within five (5) business days of any decision to Cancel. In addition, if a Cancellation occurs, the parties agree that:
(a) It would be difficult to determine Hotel’s actual harm.
(b) The sooner Hotel receives notice of the Cancellation, the lower its actual harm is likely to be because the probability of mitigating the harm by reselling space and functions is higher.
*THE FOLLOWING CANCELLATION SCALE APPLIES
CANCELLATION SCALE
Date of Cancellation Amount Due Page Page 147 5 of of 234 8 Version 1.0
MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Contract signing- 12/31/2011 $11,717.50 (50% of the total estimated rooms revenue) January 1, 2012 – March 31, 2012 $18,748.00 (80% of the total estimated rooms revenue) April 1, 2012- date of arrival (6/19/2012) $23,435.00 (100% of the total estimated rooms revenue)
Memphis City Schools therefore agrees to pay Hotel, within thirty (30) days after any Cancellation, as liquidated damages and not as a penalty, the amount due based on the chart above, plus applicable taxes. Provided that Memphis City Schools timely notifies Hotel of the Cancellation and timely pays the above liquidated damages, Hotel agrees not to seek additional damages from relating to the Cancellation. Memphis City Schools agrees not to seek additional damages from Memphis City Schools relating to the Cancellation.
PARKING
The hotel currently offers self and valet parking for hotel guests via services provided by AAA parking. Hotel currently offers valet parking at $20.00 plus tax per day; limited self parking at a daily rate of $18.00 plus tax with in/out privileges; and motor coach / bus parking at $55.00 plus tax per day. All parking services are managed by AAA Parking and prices are subject to change without notice.
PACKAGE RECEIVING
Should you be shipping boxes for your meeting, they must be addressed in the following manner and be received no earlier than 3 days prior to your meeting:
Sent By: (-Name of Guest Picking up Box-) MEMPHIS MARRIOTT DOWNTOWN 250 North Main St. Memphis, TN 38103 ATTN: (-Event Manager Name-) (-Phone Number of Event Mgr-) DESCRIPTION: (Name of the Event You are Holding)
Standard Overnight envelopes will be received free of charge Boxes will be charged a fee of $5 per box and Crates will be charged a fee of $15 per crate* Pallets will be broken down and then be charged the box fee.
*If your meeting is being held at the Memphis Cook Convention Center, inquire with your event manager about delivery surcharges imposed.
IMPOSSIBILITY
The performance of this Agreement is subject to termination without liability upon the occurrence of any circumstance beyond the control of either party – such as acts of God, war, acts of terrorism, government regulations, disaster, strikes, civil disorder, or curtailment of transportation facilities – to the extent that such circumstance makes it illegal or impossible for the Hotel to provide, or for groups in general to use, the Hotel facilities. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice to the other party setting forth the basis for such termination as soon as reasonably practical - but in no event longer than ten (10) days - after learning of such basis.
CHANGES, ADDITIONS, STIPULATIONS, OR LINING OUT
Any changes, additions, stipulations or deletions including corrective lining out by either Hotel or Memphis City Schools will not be considered agreed to or binding on the other unless such modifications have been initialed or otherwise approved in writing by the other.
LITIGATION EXPENSES
The parties agree that, in the event litigation relating to this Agreement is filed by either party, the non-prevailing party in such litigation will pay the prevailing party's costs resulting from the litigation, including reasonable attorneys’ fees.
LIQUOR LICENSE Page Page 148 6 of of 234 8 Version 1.0
MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Memphis City Schools understands that Hotel’s liquor license requires that beverages only be dispensed by Hotel employees or bartenders. Alcoholic beverage service may be denied to those guests who appear to be intoxicated or are under age.
IN-HOUSE EQUIPMENT
Hotel will provide, at no charge, a reasonable amount of meeting equipment (for example, chairs, tables, chalkboards, etc). These complimentary arrangements do not include special setups or extraordinary formats that would deplete Hotel’s present in-house equipment to the point of requiring rental of an additional supply to accommodate Memphis City Schools needs. If such special setups or extraordinary formats are requested, Hotel will present Memphis City Schools two (2) alternatives: (1) charging Memphis City Schools the rental cost for additional equipment, or (2) changing the extraordinary setup to a standard format, avoiding the additional cost.
UNATTENDED ITEMS/ADDITIONAL SECURITY
The Hotel cannot ensure the security of items left unattended in function rooms. Special arrangements may be made with the Hotel for securing a limited number of valuable items. If Memphis City Schools requires additional security with respect to such items or for any other reason, the Hotel will assist in making these arrangements. All security personnel to be utilized during the Event are subject to Hotel approval.
USE OF OUTSIDE VENDORS
If Memphis City Schools wishes to hire outside vendors to provide any goods or services at Hotel during the Event, Hotel may, in its sole discretion, require that such vendor provide Hotel, in form and amount reasonably satisfactory to Hotel, an indemnification agreement and proof of adequate insurance.
PERFORMANCE LICENSES
Memphis City Schools will be solely responsible for obtaining any necessary licenses or permission to perform, broadcast, transmit, or display any copyrighted works (including without limitation, music, audio, or video recordings, art, etc.) that Memphis City Schools may use or request to be used at the Hotel.
REWARDS PROGRAM - REWARDING EVENTS
Approximately (10) business days after the conclusion of the Event (provided that the Event is not cancelled and Memphis City Schools has otherwise complied with the material terms and conditions of this Agreement), the Hotel will either award Points or submit an award for airline miles:
CHECK ONE OPTION BELOW:
Award Points to the Contact (as identified on page 1 of this Agreement or the Authorized Signer of this Agreement) Member Name ______Rewards Program Member Number ______
Award Airline Miles to the Contact (as identified on page 1 of this Agreement or the Authorized Signer of this Agreement) Member Name ______Rewards Program Member Number ______Airline frequent flier account number ______Name of airline ______
Decline to Award Points or Airline Miles. The Contact and the Authorized Signer of this Agreement elect not to receive (and hereby waive the right to receive) an award of Points or airline miles in connection with the Event.
The number of Points or airline miles to be awarded shall be determined pursuant to the Rewards Program Terms and Conditions, as in effect at the time of award. The Rewards Program Terms and Conditions are available on-line at marriottrewards.com, and may be changed at the sole discretion of the Rewards Program at any time and without notice.
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MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION The individual(s) identified above to receive either Points or airline miles may not be changed without such individual(s)’ prior written consent. By inserting the airline mileage account information, the recipient elects to receive airline miles rather than Points. All Rewards Program Terms and Conditions apply.
ACCEPTANCE
When presented by the Hotel to Memphis City Schools, this document is an invitation by the Hotel to Memphis City Schools to make an offer. Upon signature by Memphis City Schools, this document will be an offer by Memphis City Schools. Only upon signature of this document by all parties will this document constitute a binding agreement. Unless the Hotel otherwise notifies Memphis City Schools at any time prior to Memphis City School’s execution of this document, the outlined format and dates will be held by the Hotel for Memphis City Schools on a first-option basis until Monday, October 24, 2011. If Memphis City Schools cannot make a commitment prior to that date, this invitation to offer will revert to a second-option basis or, at the Hotel’s option, the arrangements will be released, in which case neither party will have any further obligations.
Upon signature by both parties, Memphis City Schools and the Hotel shall have agreed to and executed this Agreement by their authorized representatives as of the dates indicated below.
SIGNATURES
Approved and authorized by Memphis City Schools.
Name: (Print) ______
Title: (Print) ______
Signature: ______
Date: ______
Approved and authorized by Hotel:
Name: (Print) ___Jennifer Greer______
Title: (Print) ___Senior Catering Sales Manager______
Signature: ______
Date: ______
Approved and authorized by Hotel:
Name: (Print) ___Rachel Stuart______
Title: (Print) ___Director of Hotel Sales______
Signature: ______
Date: ______
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MARRIOTT CONFIDENTIAL AND PROPRIETARY INFORMATION Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 7, 2011 Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County Board of Commissioners
FROM: Kriner Cash, Ed.D., Superintendent of Schools
SUBJECT: Memphis Marriott Downtown
STRATEGIC GOAL: Student Achievement ALIGNMENT
Background and Rationale:
Memphis City Schools will be sponsoring the 2012 Forum for Innovative Leadership Conference (“2012 Forum”) to be held June 19 -21, 2012. This Two and a half-day conference brings together some of the nation’s foremost authorities on education, leadership and innovation.
The 2012 Forum is designed to benefit an array of education professionals including superintendents, principals, assistant principals, board members, district-level staff, aspiring administrators, guidance counselors, content area specialists, teacher leaders and those charged with developing effective urban schools. It is attended by all 600+ principals and assistant principals in MCS, providing them an opportunity for the exchange of ideas and challenges with peers from across the country.
The Memphis Marriott Downtown will provide catering services and meeting space for the Forum. Hotel rooms are provided by the hotel at a discounted rate for participants of the 2012 Forum and registrants.
Costs above $82,350.00 are expected to be offset by revenues collected from vendors and sponsors at the 2012 Forum.
Costs: $82,350.00
Funding Source: The source for funding is the Fund 1 budget for Professional Development in 2011 – 2012.
Recommended: That the Shelby County Board of Commissioners approves the contract to Memphis Marriott Downtown, in the amount of $82,350 for the 2012 Forum for Innovative Leadership.
2597 Avery Avenue Memphis,Page 151 TN of 38112 234 (901) 416-5300 www.mcsk12.net Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #25
Title Memphis City Schools Foundation: $436,320.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the contract for MCS Foundation to act as fiscal agent for payment of fees to literacy tutors in support of the 2012 Literacy Corps. The Memphis Literacy Corps (MLC) is a ten-week tutorial program for students in grades 3-5 who are overage for grade, have been retained, and are experiencing reading challenges. College tutors work with 1-2 students per session for three days a week (during a 10 week period preceding TCAP. Combined with other litracy interventions, struggling readers will increase their readind achievement. The cost for the tutors is $432,000.00. The Foundation’s fee is $4,320.00.
My Contact
Financial Impact
Attachment: MCS Foundation Fiscal Agent Agreement 2012.pdf Attachment: MLC Board Resolution FINAL - December 2011 (2).pdf Attachment: Com_ Lit Fall 2011.pdf
Page 152 of 234 Fiscal Agent Agreement
This Fiscal Agent Agreement (“Agreement”) is entered into by and between MEMPHIS CITY SCHOOLS, hereinafter referred to as "MCS" or the "Sponsoring Organization" and Memphis City Schools Foundation, hereinafter referred to as “MCS FOUNDATION” or the "Fiscal Agent".
Purpose of Agreement
The Sponsoring Organization has proposed that the Fiscal Agent assist it in sponsoring the Memphis Literacy Corps project whereby individualized, fast-paced tutoring to help students who are over age for grade reach proficiency on the Tennessee Comprehensive Assessment Program (TCAP) test will be provided (the "Project").
The Fiscal Agent has determined that the Project would be consistent with its goals, and wishes to make arrangements with the Sponsoring Organization to assist in the implementation and operation of the Project.
1. The Fiscal Agent hereby agrees to assist the Project by assuming administrative responsibility for the payment of the Project tutors, in accordance with the instructions of the Sponsoring Organization. The Sponsoring Organization and Fiscal Agent agree to implement and operate the Project in accordance with the terms of this Agreement.
A. Responsibilities (“Services”) of the Fiscal Agent
1. Establish and operate for the use of the Project a designated account ("Account") segregated on the Fiscal Agent's books. All funds received by the Fiscal Agent for the Project shall be deposited into this Account. All amounts deposited into this Account shall be used to support the Project, and shall be subject to the conditions set forth herein.
2. Issue at least two equal installment payments (the total of which shall not to exceed $1040 per tutor) to each tutor who will provide 10 weeks of intensive, individualized tutoring to eligible MCS students during the time period immediately preceding the administration of the TCAP. Payments will be issued at the completion of week five of the tutoring services and again at the completion of week ten of the tutoring services, after appropriate deposits have been made into the designated account or as directed by Sponsoring Organization. Payments shall be issued to the individual, in the amount specified, and to the address provided by the Sponsoring Organization. Payments shall be issued as directed within five work days from the date the Fiscal Agent receives written notification from authorized personnel of Sponsoring Organization. Page 153 of 234 3. Be responsible for any costs charged by the financial institution for maintaining the account or funds.
4. Be responsible for completing and submitting any 1099 reports as required by federal or state law or regulation.
5. Maintain separate accounting records for the Project funds that at a minimum include the following:
a. The date written notification/authorization was received from the Sponsoring Organization.
b. The name of the authorized staff of the Sponsoring Organization authorizing the payment.
c. The name and mailing address of the payee.
d. The amount of the payment.
e. The check number or other unique identification of the payment.
f. The date the payment was mailed or hand-delivered to the payee.
g. The date the payment is cleared or paid out of the account or account funds.
h. The date of any stop payment requested by the Fiscal Agent and the reason.
i. The cumulative amount of payments authorized by the Sponsoring Organization.
j. The cumulative amount of payments issued.
k. The amount of available funds that are not encumbered or otherwise allocated for payments made but not yet cashed.
6. Submit monthly expenditure reports to the Sponsoring Organization within 10 work days from the end of the month in which payments have been made. Reports shall be submitted in a format agreed to by the Sponsoring Organization and the Fiscal Agent, and shall include as much of the information as the Fiscal Agent is required to maintain as described in this section, as the Sponsoring Organization may request, and as is necessary to reconcile the
Page 154 of 234 2 records of the Sponsoring Organization with the records of the Fiscal Agent.
7. Return unexpended funds and accrued interest as may be required by law, to the Sponsoring Organization if this Agreement is terminated or if funds remain in an account held by Fiscal Agent at the end of the agreement period.
8. Reconcile its records for the payment and distribution of funds with the Sponsoring Organization as requested by the Sponsoring Organization.
B. Responsibilities of the Sponsoring Organization
1. Advise the Fiscal Agent in writing of the identity of the Sponsoring Organization’s personnel authorized to approve and submit payment requests for funds to the Fiscal Agent and to receive and review expenditure and other reports from the Fiscal Agent as required herein.
2. Deposit sufficient funds into designated account five (5) business days prior to Fiscal Agent making payments to tutors. Fiscal Agent shall not make payments to tutors until funds have been deposited.
3. Determine the amount and payee for any payment to be made from deposited funds.
3. Submit a dated written authorization to the Fiscal Agent to make payments for funds approved by the Sponsoring Organization.
4. Provide name, address and other information necessary for Fiscal Agent to make payments pursuant to the terms herein.
5. Pay Fiscal Agent for the Services rendered herein ten dollars ($10) per tutor/payee. Payment will be made in two equal installments of five dollars ($5) per tutor after Fiscal Agent has dispersed funds and issued checks to tutors and provided to Sponsoring Agent a report of same. Payment may be made by deposit into an account designated by Fiscal Agent.
2. The Project shall be operated in a manner consistent with the Fiscal Agent's tax- exempt status and as described in this Agreement. No material changes in the purposes or activities of the Project shall be made without prior written notice to the Fiscal Agent. The Sponsoring Organization agrees not use Project funding to carry on any activity that will in any way that jeopardize the Fiscal Agent's tax-exempt status. The Sponsoring Organization and Fiscal Agent agree and acknowledge that the tutors are independent contractors for tax, employment and all other purposes. Page 155 of 234 3 3. The Fiscal Agent and Sponsoring Organization shall not directly or indirectly use any funding provided to it for Project purposes to attempt to influence legislation or participate or intervene in any political campaign on behalf (or in opposition to) any candidate for public office or otherwise engage in the carrying on of propaganda (within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986).
4. The Fiscal Agent and Sponsoring Organization shall maintain all financial records relating to the Project according to generally accepted accounting principles, retain records as long as required by law and no less than three years after expiration of this agreement, and make records available to auditors as required by law.
5. The Fiscal Agent and the Sponsoring Organization shall reflect the activities of the Project, to the extent required, on their state and federal government tax returns and financial reports. All disbursements from an Account shall be treated as payments made to or on behalf of the Sponsoring Organization to accomplish the purposes of the Project.
6. The term of this agreement commences upon the date of execution (as defined below) and will expire at the completion of the Project or one year after the effective date, whichever event occurs first. This Agreement will terminate if any of the following events occur:
a. The Fiscal Agent requests the Sponsoring Organization to cease activities that it deems might jeopardize its tax-exempt status and the Project fails to comply within a period of ten (10) days;
b. The Sponsoring Organization or Fiscal Agent fails to perform or observe any other covenant of this Agreement, and this failure remains unremedied fifteen (15) days after notice in writing;
c. Upon expiration of four weeks after either the Sponsoring Organization or the Fiscal Agent has given written notice of its intent to terminate the agreement.
7. Fiscal Agent covenants that it has no public or private interest, and will not acquire directly or indirectly any interest which would conflict in any manner with the performance of the Services. Fiscal Agent warrants that no part of any fees received shall be paid directly or indirectly to any officer or employee of Sponsoring Organization as wages, compensation, or gifts in exchange for acting as officer, agent, employee, subcontractor or Fiscal Agent to Fiscal Agent in connection with any work contemplated or performed relative to this Agreement.
8. Fiscal Agent shall comply with all applicable federal and state laws and regulations.
Page 156 of 234 4 9. This Agreement represents the entire and integrated agreement between the parties and supersedes all prior negotiations, representations or agreements, whether oral or written.
10. This Agreement may be modified or amended only by written instrument signed by both parties.
11. If any provision of this Agreement is held to be unlawful, invalid or unenforceable under any present or future laws, such provision shall be fully severable; and this Agreement shall then be construed and enforced as if such unlawful, invalid or unenforceable provision had not been a part hereof. The remaining provisions of this Agreement shall remain in full force and effect and shall not be affected by such unlawful, invalid or unenforceable provision or by its severance here from. Furthermore, in lieu of such unlawful, invalid, or unenforceable provision, there shall be added automatically as a part of this Agreement a legal, valid and enforceable provision as similar in terms to such unlawful, invalid or unenforceable provision as possible.
12. The Fiscal Agent shall comply with all applicable federal and state laws and regulations mandating confidentiality of information. Specifically, Fiscal Agent acknowledges that, in dealing with individuals in the provision of the Services, any information gathered for the provision of the Services is confidential information. Fiscal Agent agrees to hold all confidential information in strict confidence, and except as expressly set forth herein, will not disclose such confidential information to any third party(s), including but not limited to any corporation, company, group, partnership, agency or individual.
13. This Agreement shall become effective on the latest date that both parties have executed this document with the signatures of their respective agents (below).
IN WITNESS WHEREOF, the parties hereto have executed this Agreement.
Accepted for the Fiscal Agent:
______Date: ______Authorized signer
______Legibly Print Name and Title
Page 157 of 234 5 For the Sponsoring Organization:
______Date: ______Dr. Kriner Cash, Superintendent
______Date: ______William E. Orgel, Board President
Approved:
______General Counsel
______Chief Contracting Officer
Page 158 of 234 6 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: SCS Board of Commissioners
FROM: Dr. Kriner Cash, Superintendent of Schools
SUBJECT: REQUEST AUTHORIZATION TO ENTER INTO CONTRACT WITH MEMPHIS FOUNDATION AS FISCAL AGENT FOR THE MEMPHIS LITERACY CORPS
STRATEGIC GOAL: Student Achievement
Background and Rationale: Currently there are 2434 Overage for Grade (OAG)/retained students in grades 3, 4, and 5 for whom no specific reading treatment is targeted. Although these most vulnerable students participate in general reading interventions, they need additional support to develop reading skills. This claim can be supported by the fact that there were some 5200 OAG grade 3-5 students in 2008-09 when the Memphis Literacy Corps was first launched, and now the number of children in this subgroup that has been reduced by more than half. The Memphis Literacy Corps for 2011-2012 will serve approximately 1728 students, assuming we can recruit 432 tutors.
Data indicate that students in all three grade levels have serious reading needs requiring attention if they are to meet TCAP proficiency levels. Spring 2011 TCAP scores for 3rd – 8th grades were lowest in 4th grade (-0.9 gain). Struggling students in 4th grade and those who are now below proficiency in 5th grades warrant tutorial support. It is also important to note that the 3rd grade reading target for the TN First to the Top Grant has been raised from 27% Proficient/Advanced in 2010-2011 to 31% Proficient/Advanced in 2011-12. Third graders who are currently reading below proficiency have a better chance of meeting that goal with tutoring in the weeks before state assessments, as do the fourth and fifth graders who are OAG.
The Memphis Literacy Corps (MLC) is a ten-week tutorial program for students in grades 3-5 who are overage for grade, have been retained and are experiencing reading challenges. College tutors work with 1-2 students/session for three days/week over the course of the program. Training for tutors consists of an intensive four-hour orientation supplemented by online training modules. Tutors use materials from the reading basal program to help students improve their reading skills.
The basic MLC model that has been used for the last three years has been modified based on focus group feedback from teachers and MLC site coordinators. Whereas the main objective of the MLC had been improvement of general reading ability, it will more narrowly focus on TCAP test preparation. Another change will be where the tutoring takes place. Schools will be able to choose whether to deploy the MLC tutors on a “push-in” or “pull-out” classroom delivery mode. Finally, teachers will be able to select students for tutoring who need an additional reading assistance although they have not been previously retained.
Funding for the Memphis Literacy Corps is part of the PreK-12 Literacy budget for 2011-2012. The PreK-12 Literacy Program includes a basal reading program at elementary; adopted literature and grammar texts, and Reading Plus at middle schools, literature and grammar text for English 1-4 and Reading Plus at high schools. For struggling students in English 1, we provide English Plus courses for special education students and some general education students.
Page 159 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Page 2 – Memphis Literacy Corps
MLC results from a carefully designed study during its first year of implementation are expected to increase somewhat this year. In 2009, AIMSweb (a reading benchmark and progress monitoring assessment) was used to measure general reading outcomes. The following results were found: MLC third graders grew in words per minute, from 9 to 16 MLC fourth graders grew in words per minute from 9 to 17 MLC fifth graders grew in words per minute from 11 to 16 Growth in each case exceeded non-participating peers at each grade level Children participating from special education grew at a much higher rate than their regular education counterparts among both those who participated and those who did not participate.
Students’ performance on TCAP was also reviewed. The Memphis Literacy Corps treatment showed some success with third and fifth grade students, but less with those in fourth grade. 51 percent of the 3rd graders moved to Proficient from Non-proficient 33.9 percent of the 4th graders moved to Proficient from Non-proficient 57.2 percent of the 5th graders moved to Proficient from Non-proficient Results were similar or higher compared with non-participating peers. With a refocused tutoring goal of reading test preparation and other changes in the MLC model, 2012 TCAP scores are projected to be substantially higher.
The number of college students recruited in December and January will determine the number of students to be served in 2012. Tutors in the Memphis Literacy Corps will be compensated for their time in the school over the ten weeks and the time spent in initial, onsite professional development, at the rate of $10.00 per hour. Payments will be made at the mid-point and end of the tutorial period which runs from January 30, 2012 to April 5, 2012.
Memphis Foundation, (contractual agreement in progress) has agreed to act as the fiscal agent of the Memphis Literacy Corps and will be responsible for all financial transactions to or on behalf of the tutors. The organization has agreed to carry out administrative duties, such as collecting federal filing data, making direct payments to the tutors based on hours of work, and filing appropriate district and federal paperwork at the conclusion of the initiative in April of 2012. A cost of $10.00 per tutor for up to 432 tutors, or $4,320, has been negotiated for this service.
COSTS: $436,320.00. The funding source is the PreK Literacy Budget: Fund 1, MLC, Project 1933, Object 6090, Location 805.
RECOMMENDED: It is recommended that the Shelby County Board of Education approves the expense of $436,320.00 for the Memphis Literacy Corps.
Page 160 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net G.R.A.S.S.Y Schools •120 minutes of reading/writing instruction •Reading and Language Arts Basal Textbooks Elementary •Supplements to Core Program: Headsprout, Destinations •Interventions: Basal Small Group Resources and Reading Plus (Online) •AIMSweb Benchmark Assessments •TCAP Writing Folio (5) •55 minutes of ELA instruction Middle •55minutes of Reading for selected students (mainly sixth grade) •Grammar/Literature Textbooks •Intervention – Reading Plus (Online) •SRI Reading Assessment •TCAP Writing Folio (8) •55minutes of ELA instruction, English I – IV (Honors and AP) High School •Grammar/Literature Textbooks •110 minutes of English I and English II Plus (Double block of English daily) •Kaplan English Prep •Intervention – ReadingPage 161 Plus of 234(Online) •TCAP Writing Folio (11) Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #26
Title Iglesia Nuevia Vida-Lirio De Los Valles Church: $350,000.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the contract for the purchase of a 12.35 acre site located at the northwest corner of Ridgeway Road and Belle Forest Drive in the SE Region of MCS. The purpose of this purchase is to utilize QSCB funds to construct a new K-5 1200 studnet elementary school to relieve five (5) substantially overcrowded schools, namely Oak Forest Elementary, Germanshire Elementary, Newberry Elementary, Winridge Elementary, and Hickory Ridge Elementary Schools and to eliminate the use of eight (8) portables.
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Attachment: Iglesia Nuevia Vida-Lirio De Los Valles Church LOI.pdf Attachment: Iglesia Nuevia Vida-Lirio De Los Valles Church Resolution.pdf
Page 162 of 234 Page 163 of 234 Page 164 of 234 Page 165 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 8, 2011 Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County Board of Commissioners
FROM: Kriner Cash, Ed.D., Superintendent of Schools
SUBJECT: Iglesia Nuevia Vida-Lirio De Los Valles Church
STRATEGIC GOAL: #1 Academic Achievement and #2 Accountability ALIGNMENT
Background and Rationale: The former MCS Board of Education voted to construct a new Southeast elementary school to combat overcrowding in the southeast region of the district. This decision was presented to and approved by Shelby County Government’s Needs Assessment Committee.
MCS’ Office of Comprehensive Planning and Division of Facilities Management and Real Estate undertook a review of available properties. Based on their analysis of available properties and their locations, MCS is recommending the purchase of a 12.35 acre site located at the northwest corner of Ridgeway Road and Belle Forest Drive in the SE Region of MCS. MCS will utilize QSCB funds to construct a K-5 elementary school with a 1200 student capacity in order to relieve five (5) substantially overcrowded schools in the region: Oak Forest Elementary, Germanshire Elementary, Newberry Elementary, Winridge Elementary, and Hickory Ridge Elementary Schools. The construction will assist in the elimination of approximately eight (8) portables at Newberry Elementary.
A phase I environmental study was conducted on the property and there are no environmental impediments to the construction of the school at this site.
Costs and Funding Source: The purchase price for the property is $350,000.00. The funding source is Fund 2 (QSCB).
RECOMMENDED: That the Board of Commissioners of Memphis City Schools approves the purchase of a 12.535 site at 6130 Belle Forest Drive for the construction of a new southeast K-5 elementary school from Iglesia Nuevia Vida-Lirio De Los Valles Church, for a purchase price of $350,000.00.
Page 166 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #27
Title FM: Design and Construction: Design & Construction: New K-5, 1200 Student School: Construction of a New Building: $14,919,709.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the award of the bid from EMJ Corporation in the amount of $14,919,709.00 for the construction of a new K-5, 1200 student school. The total amount of $14,919,709.00 consists of the base bid of $12,793,000.00, allowances of $847,409.00 and a 10% board contingency of $1,279,300.00. The board contingency will be used, if needed, to cover unforeseen conditions encountered while these projects are in progress.
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Attachment: BWS 12-20-2011 FACILITIES MANAGEMENT SOUTHEAST K-5 1200 Student School 22-42763-R- 01.pdf
Page 167 of 234 12-20-11
Bids and Purchases Strategic Goal: This purchase corresponds to Strategic Goal #2 Accountability & #5 Safety
Department: Facilities Management Division/School: Design & Construction – New K-5, 1200 Student School Commodity Group: Construction of a New Building Funding Source: Fund 2 - Capital Projects Fund – New SE Region Elementary - QSCB II
Page 1 of 2
Recommendation: It is recommended that the Shelby County Board of Education approves the award of the bid from EMJ Corporation in the amount of $14,919,709.00 for the construction of a new K-5, 1200 student school. The total amount of $14,919,709.00 consists of the base bid of $12,793,000.00, allowances of $847,409.00 and a 10% board contingency of $1,279,300.00. The board contingency will be used, if needed, to cover unforeseen conditions encountered while these projects are in progress.
The chart below represents the description and cost for each allowance:
Allowance for Residential Appliances $2,600.00 Allowance for Door Hardware Modification (MCS field adjustments) $5,000.00 Allowance for Quarry Tile $7,386.00 Allowance for Solid Surface $17,800.00 Allowance for Ceramic Tile/Porcelain Tile $18,775.00 Allowance for Carpet $25,848.00 Allowance for Landscaping $35,000.00 Allowance for Testing/Laboratory Fees $100,000.00 Allowance for MLGW Fees and Sewer Tap Fees $185,000.00 Allowance for Soil Undercutting & Backfilling $450,000.00 Total cost for allowances $847,409.00
Responses:
Bids were mailed to vendors on the MCS bidders list for this commodity. The bidders list is comprised of vendors that have signed on to participate in MCS bids.
Bids are advertised on the MCS Procurement Services website and local publications.
In addition to these solicitations, bids are also forwarded to the Mid-South Minority Business Council in order to attract the most diverse set of respondents.
Responses were received from six (6) companies.
Page 168 of 234
05:BWS 12-20-2011 Facilities Management Southeast K-5, 1200 Student School 22-42763-R-01 12-20-11
Bids and Purchases Strategic Goal: This purchase corresponds to Strategic Goal #2 Accountability & #5 Safety
Department: Facilities Management Division/School: Design & Construction – New K-5, 1200 Student School Commodity Group: Construction of a New Building Funding Source: Fund 2 - Capital Projects Fund – New SE Region Elementary - QSCB II
Page 2 of 2
Minority and Local Vendor Participation: No M/WBEs responded. Five (5) local vendors responded: Webb Building Corporation, Zellner Construction Services, Barnes & Brower, Inc., Patton & Taylor Enterprises and EMJ Corporation.
The recommended vendor has identified the following M/WBE owned subcontractors for this project:
Aztec Masonry, Inc. (H) $1,926,620.00 Masonry Davis Electric (W) $1,315,000.00 Electrical Ark Roofing (W) $618,077.00 Roofing & Sheet Metal Waterproofing Systems, Inc. (W) $103,907.00 Waterproofing Sanchez & Black Construction (H) $58,777.00 Metal Roofing & Wall Panel $4,022,381.00
Description Successful Bidder Base Price Other Bidders Base Price Construction of a New Building EMJ Corporation $12,793,000.00 Webb Building Corp. $12,896,000.00 Patton & Patton Enterp. $12,926,757.00 Barnes & Brower, Inc. $12,987,800.00 Zellner Construction $13,128,000.00 Worsham Brothers, Inc. $13,660,000.00
Page 169 of 234
05:BWS 12-20-2011 Facilities Management Southeast K-5, 1200 Student School 22-42763-R-01 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #28
Title FM: Warehousing/Inventory Control: Custodial Supplies to Replenish Warehouse Stock: $104,602.68
Description
Recommendation
It is recommended that the Shelby County Board of Education approves the award of the bid from Batteries Plus in the amount of $104,602.68 for the purchase of forty eight thousand two hundred four (48,204) each of the T8 Ultramax economy florescent bulbs, at a unit cost of $2.17 each.
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Attachment: BWS 12-20-11 FACILITIES MANAGEMENT T8 ULTRAMAX FLORESCENT BULBS 1106310T18.pdf
Page 170 of 234 12-20-11
Bids and Purchases Strategic Goal: This purchase corresponds to strategic goal #5 Safety and Discipline Department: Facilities Management Division/School: Warehousing/Inventory Control Commodity Group: Custodial Supplies to Replenish Warehouse Stock
Funding Source: General Fund- Warehouse Budget
Recommendation: It is recommended that the Shelby County Board of Education approves the award of the bid from Batteries Plus in the amount of $104,602.68 for the purchase of forty eight thousand two hundred four (48,204) each of the T8 Ultramax economy florescent bulbs, at a unit cost of $2.17 each.
Responses: Bids were solicited through the electronic bid system to vendors on the MCS bidders list for this commodity. The bidders list is comprised of vendors that have signed on to participate in MCS bids.
Bids are also advertised on the MCS Procurement Services Website and local publications.
In addition to these solicitations, bids are also forwarded to the Mid-South Minority Business Council in order to attract the most diverse set of respondents.
Responses were received from seven (7) companies.
Minority and Local Vendor Participation: Four (4) M/WBE’s responded: Action Chemical (W), Brighter Days and Nites (BW), Colonial Hardware (W) and The Lighting Source (W). Seven (7) local vendors responded: Action Chemical, Batteries Plus, Brighter Days and Nites, Colonial Hardware, Graybar Electric, The Lighting Source and W. W. Grainger Incorporated.
Comments: This purchase will be made to replenish warehouse stock.
QTY. UNIT ITEM SUCCESSFUL BIDDER TOTAL OTHER BIDDERS PRICE PRICE 48,204 Each T8 Ultramax Florescent Bulb Batteries Plus $104,602.68 W.W. Grainger, Inc. $107,012.88 Colonial Hardware $112,797.36 Action Chemical $114,243.48 Graybar Electric $128,704.68 The Lighting Source $131,114.88 Brighter Days and Nites $134,489.16
Page 171 of 234 18: BWS 12-20-2011 Facilities Management T8 Ultramax Florescent Bulbs 1106310T18 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #29
Title FM: Facility Improvement: Georgian Hills Elementary School: Playground Construction: $69,372.81
Description
Recommendation It is recommended that the Shelby County Board of Education approves the award of the bid from Wilco Services, LLC. in the amount of $69,372.81 for the construction and installation of playground equipment at Georgian Hills Elementary School. The total amount of $69,372.81 consists of the base bid of $66,069.35 and a 5% board contingency of $3,303.46. The board contingency will be used, if needed, to cover unforeseen conditions encountered while these projects are in progress.
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Attachment: BWS 12-20-2011 FACILITIES MANAGEMENT GEORGIAN HILLS ELEM. PLAYGROUND CONSTRUCTION 21-41793-R-01.pdf
Page 172 of 234 12-20-11
Bids and Purchases Strategic Goal: This purchase corresponds to Strategic Goal #4 Healthy Youth Development
Department: Facilities Management Division/School: Facility Improvement – Georgian Hills Elementary School Commodity Group: Playground Construction
Funding Source: Fund 2 - Capital Projects Fund – Georgian Hills QSCBI
Recommendation: It is recommended that the Shelby County Board of Education approves the award of the bid from Wilco Services, LLC. in the amount of $69,372.81 for the construction and installation of playground equipment at Georgian Hills Elementary School. The total amount of $69,372.81 consists of the base bid of $66,069.35 and a 5% board contingency of $3,303.46. The board contingency will be used, if needed, to cover unforeseen conditions encountered while these projects are in progress.
Responses: Bids were solicited through the electronic bid system to vendors on the MCS bidders list for this commodity. The bidders list is comprised of vendors that have signed on to participate in MCS bids.
Bids are advertised on the MCS Procurement Services website and local publications.
In addition to these solicitations, bids are also forwarded to the Mid-South Minority Business Council in order to attract the most diverse set of respondents.
Responses were received from two (2) companies.
Minority and Local Vendor Participation: One (1) M/WBEs responded: Wilco Services, Inc. (W). One (1) local vendor responded: Wagner General Contractors, Inc.
No subcontractors will be used on this project.
Comments: Construction and installation of MCS/ADA approved playground equipment is necessary for the enhancement of physical fitness and coordination skills for students at Georgian Hills Elementary School.
Description Successful Bidder Base Bid Other Bidders Competitive Base Bids Playground Construction Wilco Services, LLC $66,069.35 Wagner General Cont. $77,500.00
Page 173 of 234
05:BWS 12-19-2011 Facilities Management Georgian Hills Elem. Playground Construction 21-41793-R-01 / 01-90925-N-05 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #30
Title FM: Facility Improvement: Treadwell Elementary School: Chiller Purchase: $36,820.00
Description
Recommendation
It is recommended that the Shelby County Board of Education approves the award of the bid from Johnson Controls in the amount of $36,820.00 for the purchase of a new chiller for Treadwell Elementary School.
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Attachment: BWS 12-20-2011 FACILITIES MANAGEMENT TREADWELL ELEM. CHILLER 21-45124-R-01- EMERGENCY PURCHASE.pdf
Page 174 of 234 12-20-11
Bids and Purchases Strategic Goal: This purchase corresponds to Strategic Goal #2 Accountability & #5 Safety
Department: Facilities Management
Division/School: Facility Improvement – Treadwell Elementary School
Commodity Group: Chiller Purchase
Funding Source: Fund 2 – Capital Projects Fund – Mechanical /Boilers /Air Conditioners
Recommendation: It is recommended that the Shelby County Board of Education approves the award of the bid from Johnson Controls in the amount of $36,820.00 for the purchase of a new chiller for Treadwell Elementary School.
Responses: Bids were solicited from three (3) vendors. Responses were received from three (3) vendors.
Minority and Local Vendor Participation: No M/WBEs responded. Three (3) local vendors responded: Ewing/Kessler Mechanical Solutions, Inc., Johnson Controls and Trane.
No subcontractors will be used on this project.
Comments: The chiller at Treadwell Elementary School is no longer operable and is beyond repair. The most economical means of addressing this situation is the purchase of a new chiller for Treadwell Elementary School.
Description Successful Bidder Price Other Bidders Price
Chiller Purchase Johnson Controls $36,820.00 Trane $37,844.00 Ewing Kessler, Inc. $40,736.00
Page 175 of 234
05:BWS 12-20-2011 Facilities Management Treadwell Elem. Chiller 21-45124-R-01 / 01-90934-N-05 Emergency Purchase Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #31
Title AOTI: School Operations: External Evaluator for Teacher Incentive Fund 3 Grant: $229,980.00
Description
Recommendation
It is recommended that the Shelby County Board of Education approves the award of the bid from Educational Program Evaluation to provide an External Evaluator for the Teacher Incentive Fund 3 Grant for the district, for three (3) years in an annual amount of $76,660.00, and $229,980.00 for the term. The agreement term is subject to renewal at each anniversary, and an option to renew for two (2) additional terms of one (1) year each, not to exceed five (5) years. This agreement is subject to cancellation at any time upon thirty (30) days notice.
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Attachment: BWS 12-20-2011 AOTI - EXTERNAL EVALUATOR FOR TIF3 22-19059-R-01.pdf
Page 176 of 234 12-20-11
Request for Proposals Strategic Goal: This purchase corresponds to Strategic Goal #1 Student Achievement
Department: Academic Operations, Technology and Innovation
Division/School: School Operations
Commodity Group: External Evaluator for Teacher Incentive Fund 3 Grant
Funding Source: Fund 6 - Teacher Incentive Fund Grant
Recommendation: It is recommended that the Shelby County Board of Education approves the award of the bid from Educational Program Evaluation to provide an External Evaluator for the Teacher Incentive Fund 3 Grant for the district, for three (3) years in an annual amount of $76,660.00, and $229,980.00 for the term. The agreement term is subject to renewal at each anniversary, and an option to renew for two (2) additional terms of one (1) year each, not to exceed five (5) years. This agreement is subject to cancellation at any time upon thirty (30) days notice.
Responses: Proposals were solicited from vendors on the MCS bidders list for this commodity. The bidders list is comprised of vendors that have signed on to participate in MCS bids.
Bids are advertised on the MCS Procurement Services website and in all local publications.
In addition to these solicitations, bids are also forwarded to the Mid-South Minority Business Council in order to attract the most diverse set of respondents.
Responses were received from two (2) companies.
Minority and Local Vendor Participation: One (1) M/WBEs responded: Cheryl Vrooman dba Educational Program Evaluation (W). No local vendors responded.
Comments: The Teacher Incentive Fund (TIF) grant from the U.S. Department of Education provides school-wide incentives and individual stipends as part of a district-wide comprehensive plan to improve the effectiveness of teachers, school leaders, and other school personnel in twenty eight of the most fragile schools in the district. Schools managed under the Striving School Zone (SSZ) and the MCS Achievement School District (ASD) are targeted by this grant.
The evaluation committee was comprised of personnel from Research, Evaluation, Assessment, and Student Information, School Operations and Procurement Services. An evaluation matrix was developed identifying key components that were to be considered: experience, capacity, scope of service and the fair business program.
Evaluation Results for External Evaluator for TIF 3 Grant
Name of Company Cumulative Score Rank
Educational Program Evaluation 3.69 1st Interactive, Inc. 3.10 2nd
Page 177 of 234
05:BWS 12-19-2011 AOTI External Evaluator for TIF3 Grant 22-19059-R-01 / 01-88822-A-05 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #32
Title BOLT: Nutrition Services: Miscellaneous Frozen, Dry & Staple Items for the 2011-2012 School Year to Replenish Warehouse Stock: $590,788.80
Description
Recommendation
It is recommended that the Shelby County Board of Education approves the award of the companies listed and amounts indicated as the best bids to purchase frozen, dry and staple items for the 2011-2012 school year to replenish warehouse stock with the option of extending the term of the agreement for one (1) additional year.
Sysco Memphis- $37,160.00; M.J. Kellner Co.- $118,560.00; LA Foods- $101,068.80.
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Attachment: BWS 12-20-11 BUSINESS OPERATIONS NUTRITION SVCS 2011-2012 MISC. FROZEN, DRY & STAPLE ITEMS.pdf
Page 178 of 234 12-20-11
Bids and Purchases Strategic Goal: This purchase corresponds to Strategic Goal #4 Healthy Youth Development
Department: Business Operations
Division/School: Nutrition Services
Commodity Group: Miscellaneous Frozen, Dry & Staple Items for the 2011-2012 School Year to Replenish Warehouse Stock
Funding Source: Fund 5-Nutrition Service Fund-Regular Food Service Operations
Page 1 of 2 Recommendation: It is recommended that the Shelby County Board of Education approves the award of the companies listed and amounts indicated as the best bids to purchase frozen, dry and staple items for the 2011-2012 school year to replenish warehouse stock with the option of extending the term of the agreement for one (1) additional year.
Responses: Bids were solicited from vendors on the MCS bidders list for this commodity. The bidders list is comprised of vendors that have signed on to participate in MCS bids.
Bids are advertised on the MCS Procurement Services website and local publications.
In addition to these solicitations, bids are also forwarded to the Mid-South Minority Business Council in order to attract the most diverse set of respondents.
Responses were received from seven (7) companies.
Minority and Local Vendor Participation: No M/WBEs responded. Two local vendors responded: Gordon Food Service and Sysco Memphis, LLC.
Comments: The frozen, dry and staple items are being purchased to replenish warehouse stock.
QTY. UNIT ITEM SUCCESSFUL BIDDER UNIT TOTAL (COMPETITIVE BIDDER) PRICE PRICE 3,600 Cases Ground Beef Crumbles Sysco Memphis 103.10 $371,160.00 (Gordon Food Service)* $34.50 (Don Lee Farms)** $39.00 (Snyder Wholesale) $103.309 (Sysco Memphis) $106.06
3,000 Cases Turkey Breast, M.J. Kellner Co. $39.52 $118,560.00 Deli Style (Sysco Memphis)*** $39.36 (Snyder Wholesale) $41.78 (Gordon Food Service) $66.89
*Case contains a lower pack size and higher cost per serving. **Brand not approved by the Central Nutrition Center. ***Product has a lower case weight and higher cost per pound.
Page 179 of 234 17: BWS 12-20-11 BUSINESS OPERATIONS NUTRITION SERVICES MISC. FROZEN, DRY & STAPLE ITEMS 2011-2012 12-20-11
Bids and Purchases Strategic Goal: This Purchase Corresponds to Strategic Goal #4 Healthy Youth Development
Department: Business Operations
Division/School: Nutrition Services
Commodity Group: Miscellaneous Frozen, Dry & Staple Items for the 2011-2012 School Year to Replenish Warehouse Stock
Funding Source: Fund 5-Nutrition Service Fund-Regular Food Service Operations
Page 2 of 2
QTY. UNIT ITEM SUCCESSFUL BIDDER UNIT TOTAL (COMPETITIVE BIDDER) PRICE PRICE 2,560 Cases Cheddar Cheese, LA Foods $39.48 $101,068.80 Shredded (Sysco Memphis) $46.20 (Shaver Foods) $46.20 (Sysco Memphis) $49.98 (Gordon Food Service) $72.76
Grand Total $590,788.80
Page 180 of 234 17: BWS 12-20-11 BUSINESS OPERATIONS NUTRITION SERVICES MISC. FROZEN, DRY & STAPLE ITEMS 2011-2012 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #33
Title Common Core 4th Grade Classroom Libraries
Description
Recommendation
It is recommended that the Shelby County Board of Education authorizes the contract with Scholastic, Inc. in the amount of $331,000 for the 2011-2012 school year for the purchase of Common Core 4th Grade Classroom Libraries.
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Attachment: 4thGradeClassroomResolutionLetter December 11 2011.pdf Attachment: Classroom Libraries - 4th Grade Titles.pdf
Page 181 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 12, 2011 Office of the Superintendent of Schools Board Meeting of December 19, 2011
TO: SCS Board of Commissioners
FROM: Kriner Cash, Ed.D. Superintendent of Schools
SUBJECT: Common Core 4th Grade Classroom Libraries
STRATEGIC GOAL: Student Achievement
Background and Rationale: English Language Arts (ELA) Common Core State Standards (CCSS) demand that students have access to complex texts in ELA, as well as in science and social studies. Since many of our elementary classrooms do not currently have sufficient quantities of these complex texts in their reading basals, it is necessary to provide supplemental reading resources on a systematic basis across grade levels. Common Core Classroom Libraries will be implemented beginning in 4th grade in order to ensure student access to Common Core classroom resources and instruction.
Although all grades need complex texts for teaching CCSS, 4th Grade was selected as the beginning point to receive CCSS Classroom sets of books because: Fourth (4th) grade data across the district and state shows that ELA, science and social studies scores are either declining and/or flat. No other grade level has this deep a decline across all content areas. A fourth grade focus group of teachers was convened and provided confirmation that additional complex texts were needed in their classrooms.
Therefore more high interest, non-fiction text in science and social studies will become a part of every 4th grade classroom library for instructional use during the literacy block. Students in every fourth grade classroom will be required to read these complex non-fiction (8) and fiction (2) books using lessons and activities that accompany each book title. Out of the ten (10) books in the Common Core Classroom Libraries, five (5) are the titles listed as 4th grade exemplars in ELA Common Core Standards, Appendix B. These books will promote more rigorous vocabulary development and build a deeper content knowledge. This targeted reading strategy should impact student growth in 4th grade English Language Arts as well as science and social studies.
Although supplying all grade levels with required text exemplars will be a substantial investment beginning with $331,000 for 4th grade, it is a necessary one if we are to fully prepare students for and implement Common Core Standards as the state has required.
Funding Source: Cost for the purchase of Common Core Classroom Libraries is approximately $331,000. This cost will be covered by funds budgeted for PreK-12 Literacy in 2011-2012.
RECOMMENDED: That the Board of Commissioners of Shelby County Schools authorizes the contract with Scholastic Inc. in the amount of $331,000 for the 2011-2012 school year for the purchase of Common Core 4th Grade Classroom Libraries.
Page 182 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net 4th Grade Common Core State Standards Classroom Libraries
TITLE AUTHOR F/NF ALIGNMENT-CORE KNOWLEDGE CCSS ALIGNMENT
*Bud, Not Buddy Curtis FICTION ELA: Novel, plot, setting Appendix B, Grades 4-5 Text Exemplars, Stories
*Tuck Everlasting Babbitt FICTION ELA: Novel, plot, setting Appendix B, Grades 4-5 Text Exemplars, Stories RI. 4.4. Determine the meaning of general academic and Rocks and Minerals, Seymour Simon Nonfiction SCIENCE Science: Geology domain-specific words or phrases in a text relevant to a Simon’s Top 50 Questions Reader grade 4 topic or subject area. RI. 4. 7. Interpret information presented visually, orally, or quantitatively (e.g., in charts, graphs, diagrams, timelines, *Wild Weather Around the World Kosara Nonfiction SCIENCE Science: Meteorology animations, or interactive elements on Web pages) and explain how the information contributes to an understanding of the text in which it appears. *Discovering Mars: The Amazing Science-planets around the Berger Nonfiction SCIENCE Appendix B, Grades 4-5 Text Exemplars, Informational Text Story of the Red Planet sun RI.4.10. By the end of year, read and comprehend Social Studies: Mountains and informational texts, including history/social sciences, The Krakatau Eruption™, All New, All Benoit Nonfiction SOCIAL STUDIES Mountain Ranges; Science science, and technical texts, in the grades 4-5 text True, A True Book- Disasters Volcanoes complexity band proficiently, with scaffolding as needed at the high end of the range. The Kid’s Guide to Money, Earning It, Saving It, Spending It, Growing It, Adler Nonfiction SOCIAL STUDIES Social Studies: Services, Taxes Appendix B, Grades 4-5 Text Exemplars, Informational Text Sharing It. *Horses Simon Nonfiction SCIENCE Science- Life Science, Animals Appendix B, Grades 4-5 Text Exemplars, Informational Text RI.4.1. Refer to details and examples in a text when Ida B. Wells, Let the Truth Be Told Myers Nonfiction SOCIAL STUDIES Social Studies: Reformers explaining what the text says explicitly and when drawing inferences from the text. Social Studies: Main Ideas RI.4.5. Describe the overall structure (e.g., chronology, The Journey of the One and Only St. George Nonfiction SOCIAL STUDIES Behind the Declaration of comparison, cause/effect, problem/solution) of events, Declaration of Independence Independence ideas, concepts, or information in a text or part of a text.
The 10 titles listed above include exemplars from the Common Core State Standards listed in the Appendix B of the CCSS Booklet. The book set includes four social sciences nonfiction, four science nonfiction, and two fiction paperback books. Engaging activity sheets filled with exercises to boost reading skills, encourage critical thinking, and ideas on effectively integrating paperback books into classroom instruction will accompany each of the 10 books. Book packs will be available during the first week of January 2012. They will be shipped to each elementary school, based on the distribution lists included in the RFI. *Exemplars from the Common Core State Standards Page 183 of 234
Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #34
Title Tennessee First to the Top: Renewal Schools Award - Year 2: $631,586.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the grant in the amount of $631,586.00. The goal of this grant is to move High Priority schools into good standing. Activities included in this grant are to support implementation of whole school reform. Each school is to work in partnership with their identified external partner as outlined in approved applications. (Cherokee’s partner is Global Institute for Maximizing Potential, and Booker T. Washington, Craigmont High, and Wooddale High are partnered with High Schools that work.)
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Attachment: Board_Packet_Form_FTTT_Renewal_ 2011-2012_rev.pdf
Page 184 of 234 GRANT AWARD REQUEST FOR APPROVAL BOARD OF COMMISSIONERS
Tennessee First to the Top: Renewal Schools Award - Year 2 Grant Name:
Tennessee Department of Education Grantor:
Federal Programs, Grants, and Compliance Submitted by (School or Unit):
Marjorie Douglas, Executive Director Project Coordinator:
Marjorie Douglas, Executive Director Principal/Director:
$631,586 Amount:
July 1, 2011 to September 30,2014 - (funds awarded November 1, Funding Period: 2011)
Booker T. Washington High, Cherokee Elementary, Craigmont High, Target Population: Wooddale High
3,500 Number of students to be served:
Number of teachers, staff or 350 parents to be served: Memphis City Schools’ Strategic Goal Addressed: Goal #1 (Student Achievement)
Specific goals of the grant and key activities that support these goals: The goal of this grant is to move High Priority schools into good standing. Activities included in this grant are to support implementation of whole school reform. Each school is to work in partnership with their identified external partner as outlined in approved applications. (Cherokee's partner is Global Institute for Maximizing Potential, and Booker T. Washington, Craigmont High, and Wooddale High are partnered with High Schools that Work.)
Coordination of Efforts (How will this effort be coordinated with existing programs?) This grant is aligned with the MCS First to the Top and TEI applications.
Sustainability (What will happen to the program after the funding ends?) Implemented successfully, reform becomes imbedded practice causing no additional funds to be needed.
Partners (Who is involved, both within MCS and outside the district?) MCS partners include: AOTI, Transportation, C&I, FPG&C, REASI, Professional Development and Page 185 of 234 Rev. March 2004 Form 4 GRANT AWARD REQUEST FOR APPROVAL BOARD OF COMMISSIONERS
Staff Services, TEI. Outside district partners include: Global Institute for Maximizing Potential and High Schools that Work.
Evaluation (Including evaluator) Evaluation is included a part of the current School Improvement Grant.
Grant Budget Categories Personnel Indirect costs Books Supplies Equipment Construction/Renovation Contracts Resources Professional Development Fringe benefits Travel Other…
New Personnel: none
Amount allocated for evaluation: 0
District match: No Yes If yes, please describe:
Page 186 of 234 Rev. March 2004 Form 4 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #35
Title Tennessee Department of Labor and Workforce Development: $75,000.00
Description
Recommendation It is recommended that the Shelby County Board of Education approves the grant to provide GED preparation, GED testing fees, and basic skills upgrades, and/or basic workplace computer skills for adult dislocated workers, from October 1, 2011 through June 30, 2012.
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Financial Impact
Attachment: TN Dept of Labor and Workforce Dev Grant 12-20-11.pdf Attachment: TN Dept of Labor and Workforce Dev Resolution 12-20-11.pdf
Page 187 of 234 Page 188 of 234 Page 189 of 234 Page 190 of 234 Page 191 of 234 Page 192 of 234 Page 193 of 234 Page 194 of 234 Page 195 of 234 Page 196 of 234 Page 197 of 234 Page 198 of 234 Page 199 of 234 Page 200 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item December 8, 2011 Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County Board of Commissioners
FROM: Kriner Cash, Ed.D., Superintendent of Schools
SUBJECT: State of Tennessee Department of Labor and Workforce Development
STRATEGIC GOAL: #1 Academic Achievement ALIGNMENT
Background and Rationale: MCS has received a grant from the State of Tennessee Department of Labor and Workforce Development to provide GED Adult Education Services for Rapid Response-Dislocated Workers. The contract period is from October 1, 2011 through June 30, 2012.
MCS is required under the grant to provide a General Education Diploma (GED) Program and other related services in accordance with the provisions of the Workforce Investment Ace of 1998 (Title I Workforce Investment Systems), for GED preparation, GED Testing fees and/or basic skills upgrades, and/or basic workplace computer skills.
MCS has no match requirement under the terms of the grant.
Costs and Funding Source: The State of Tennessee—Department of Labor and Workforce Development funds the grant. The grant amount for term of the grant is $75,000.00.
RECOMMENDED: That the Board of Commissioners of Memphis City Schools approves the grant from the State of Tennessee—Department of Labor and Workforce Development, in the amount of $75,000.00, to fund salaries, materials and supplies for MCS’ General Education Diploma program for Rapid Response-Dislocated Workers, from October 1, 2012 through June 30, 2012..
Page 201 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416-5300 www.mcsk12.net Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #36
Title MCS October 2011 Financial Statements
Description
Recommendation It is recommended that the Shelby County Board of Education approves the acceptance of this report.
My Contact
Financial Impact
Attachment: 2011 10 October Financial Statements (2).pdf
Page 202 of 234 Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
Board Item November 30, 2011 Office of the Superintendent of Schools Board Meeting of December 20, 2011
TO: Shelby County Board of Education
FROM: Kriner Cash, Ed.D., Superintendent of Schools
SUBJECT: October 2011 Financial Statements
STRATEGIC GOAL: Accountability ALIGNMENT
Memphis City Schools’ General Fund revenues for the month of October were $71.9 million and exceeded expenditures of $67.5 million. As noted on the attached financial comparison and projection chart (Exhibit A), year-to-date revenues of $216 million (Exhibit B) lagged behind expenditures of $241 million (Exhibit C) by $25 million. At this time, we are using the budget as the second quarter forecast.
The City remitted $14,729,830 (Exhibit D) for the month of October according to the payment schedule agreement. Collections from court fines and traffic violations accounted for the additional revenue received.
As noted on Exhibit E, County property tax revenues received during the month of October are within the normal range of receipts since FY 2010. As explained in the previous month’s review, the district is guaranteed its’ share of the WFTEADA for local education. Local sales tax revenue receipts during October were $7.6 million and represent local sales during the month of July. Accommodating for the year-over-year variation in the WFTEADA, revenues received in October continue to be seven percent (7%) higher than the previous year.
The district received $43,673,800 from the State of Tennessee Basic Education Plan (BEP) funds during the month. BEP funds are calculated very different than local county revenues, which are based on a weighted average daily attendance as explained in September’s financial review. BEP funds are calculated using the weighted average membership count of months 2, 3, 6, and 7. The percentage weights are 12.5%, 17.5%, 35%, and 35% respectively. In addition, current year BEP funds are based on last year’s weighted enrollment, which equaled 105,230 students; whereas, local revenues are based on current year attendance. There are three complicated components to the BEP funding, each with different funding formulas and percentages of state share – 1) instructional funding; 2) classroom funding; and 3) non- classroom funding. The State determines the minimum amount that local governments must contribute to education each year, which is referred to as the Maintenance of Effort (MOE). A simplistic explanation of MOE requires that a school district have total local budgeted revenues equal to or exceeding the budgeted revenues of the previous year (first level test). If budgeted revenues fall below the previous year total, then the per-pupil amount must equal or exceed the previous year (second level test). The tests only compare total local revenue versus each source of revenue. Because the district has experienced declining enrollment, the City of Memphis has lowered its contribution each year so that the per pupil revenue remains flat.
Page 203 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416‐5300 www.mcsk12.net Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
General fund expenditures shown on pages 2 – 5 include encumbrances of $27.3 million (open purchase orders) on the budgetary basis and are cumulative or year-to-date. Page 2 shows expenditures by type; whereas, pages 3 – 5 report by functional areas. Year-to-date detailed expenditures reported on pages 10 – 13 do not include encumbrances. Key factors regarding expenditures (Exhibit A) were:
• Salaries and benefits for the month were $58.4 million or 86.5% of total expenditures. Year-to-date totals are only 71.2% of total expenditures due to other large school start up costs. Annually the rate will be closer to 81%.
• Charter school transfers of $5.1 million for the month account for 84.9% of the professional service category.
• Approximately 55.7% of the monthly expenditures in the Property Maintenance category was for the annual garbage service with Allied Waste Service in the Custodial Services function.
• Supply purchases of $1.5 million for the month were comprised of 36.2% in facility maintenance costs and over 50% in classroom supplies. School start-up purchases account for approximately 70% of total year-to-date costs.
• Local mileage reimbursements account for 55% of travel.
• Equipment purchases of $315,374 were less than half of expenditures during the same period last year but will increase as the year progresses.
• Shelby County Trustee fees of $166,353 for the month were 74.3% of the Other Object category. Fees are based on a percentage of collections ranging from 1% to 2% according to the type of tax.
The CIP fund earned $2,948 from interest and $7,805 in rent during the month. Capital Project expenditures during the month totaled $7.4 million. The increase was primarily in project 207 Denver Elementary Addition Renovation QSCBII. The school district has $90,751,893 appropriated for Qualified School Construction Bonds issued by the State in 2009 and 2010 (page 14). Projects funded by the 2009 issuance are referenced as QSCB I and total $41,434,823. Projects funded by the 2010 issuance are referenced as QSCB II and total $49,317,070. Appropriations totaling $170.1 million (page 14) remained unchanged. Project information reported on page 14 shows expenditures, including encumbrances of $27.4 million, for the life of the project, which covers a multi-year accumulation.
During the month of October, the Non-federal Special Revenue (Fund 4) recorded approximately $1.2 million in revenues and expenditures of $1.2 million. After School Childcare and Teacher Effective Initiative account for the majority of funds received and spent during the month (page 15). Revenues and expenditures reported on page 15 are for the current fiscal year through October and include encumbrances of $5 million.
Page 204 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416‐5300 www.mcsk12.net Office of the Superintendent Breakthrough Leadership. Breakthrough Results. Superintendent of Schools Kriner Cash, Ed.D.
During the month of October, the Nutrition Service Fund generated $6.4 million in revenues and spent $5.3 million according to the profit and loss statement on page 18. The net profit of $2.2 million does not include encumbrances of $1.7 million. The primary costs of salaries and benefits totaled $2.3 million (43.4%) of total costs followed by food costs of $2.1 million (39.6%).
Federal Programs recorded $7.8 million in revenues during the month and expenditures of $10.3 million. Project information reported on pages 19 - 20 reports revenues and expenditures, including encumbrances of $14.8 million, for the life of the project, which covers a multi-year accumulation. Appropriations of $498.3 million are project length. The majority of grant funds are from Title programs, IDEA, and Vocational programs. Annual salaries and benefits shown on pages 10 – 11 accounted for $21.8 million or 58.1% of total year-to-date federal program costs (page 13); excluding encumbrances.
The Proprietary or Internal Service Funds represent a charge back to the governmental fund types for their operational costs. The funds are expected to break even. The Fiduciary Fund is comprised of the Local Retirement Pension Plan.
Attachments
RECOMMENDED: It is recommended that the Shelby County Board of Education approves the acceptance of this report.
Page 205 of 234 2597 Avery Avenue Memphis, TN 38112 (901) 416‐5300 www.mcsk12.net MEMPHIS CITY SCHOOLS Exhibit A GENERAL FUND REVENUES AND EXPENDITURES OCTOBER 2011 FINANCIAL COMPARISON AND PROJECTION
FISCAL YEAR 2011-12 2ND QUARTER FORECAST MONTH REVENUE YEAR-TO-DATE PRIOR YR ANNUAL ANNUAL ACTUALS DESCRIPTIONS ACTUALS ACTUALS BUDGET FORECAST VARIANCE $14,799,570 City of Memphis $54,720,038 $29,678,418 $68,407,842 $68,407,842 $ - 252,912 Local 1,025,724 997,931 4,128,750 4,128,750 - 4,784,535 Shelby County 11,755,532 17,043,545 254,318,210 254,318,210 - 7,618,663 Sales Tax 16,166,187 15,006,106 90,298,800 90,298,800 - 43,724,326 State of Tennessee 131,078,926 130,754,582 443,243,435 443,243,435 - 739,420 Federal 1,220,953 767,311 6,007,673 6,007,673 -
Page 206of 234 $71,919,425 TOTAL REVENUES $215,967,360 $194,247,893 $866,404,710 $866,404,710 $ -
Planned Use of Fund Balance Reserve 15,393,963 15,393,963 - TEI Reserve Carryover 2,940,000 2,940,000 - $71,919,425 AVAILABLE SOURCES $215,967,360 $194,247,893 $884,738,673 $884,738,673 $ -
2ND QUARTER FORECAST MONTH EXPENDITURE YEAR-TO-DATE PRIOR YR ANNUAL ANNUAL ACTUALS DESCRIPTIONS ACTUALS ACTUALS BUDGET FORECAST VARIANCE $43,239,228 Salaries $125,404,453 $128,759,032 $532,200,094 $532,200,094 $ - 15,156,887 Benefits 46,191,594 45,361,363 179,687,666 179,687,666 - 6,020,623 Professional Services & Charter Schools 28,404,587 21,000,029 71,543,552 71,543,552 - 926,151 Property Maintenance 9,949,328 14,167,005 37,992,233 37,992,233 - 29,094 Contracted Services 18,513,579 15,924,324 24,307,241 24,307,241 - 1,467,171 Supplies 9,860,452 15,866,627 19,191,785 19,191,785 - 104,588 Travel 246,854 213,958 1,411,193 1,411,193 - 315,374 Furniture and Equipment 1,225,615 1,506,876 4,991,844 4,991,844 - 223,764 Other Objects and Debt 1,163,943 806,385 13,413,065 13,413,065 -
$67,482,880 TOTAL EXPENDITURES $240,960,405 $243,605,599 $884,738,673 $884,738,673 $ -
AVAILABLE SOURCES $4,436,545 OVER (UNDER) EXPENDITURES ($24,993,045) ($49,357,706) FSTMTS\Gnfd1011 Division of Fiscal Services Exhibit B
MEMPHIS CITY SCHOOLS OCTOBER 2011 YTD GENERAL FUND REVENUES BY SOURCE $215,967,360
Local Funds 1,025,724 (.47%) City of Memphis 54,720,038 (25.34%)
Federal Funds 1,220,953 (.57%) Page 207of 234
State of Tennessee 131,078,926 (60.69%) Local Sales Tax 16,166,187 (7.49%) County of Shelby 11,755,532 (5.44%) Exhibit C
MEMPHIS CITY SCHOOLS OCTOBER 2011 YTD GENERAL FUND EXPENDITURES $240,960,405
Furniture and Equipment 1,225,615 (.51%) Other Supplies and Materials 1,163,943 (.48%) 9,860,452 (4.09%) Travel 246,854 (0.10%) Miscellaneous Contracted Services 18,513,579 (7.68%)
Page 208of 234 Property Maintenance Service 9,949,328 (4.13%)
Professional Services 28,404,587 (11.79%)
Salaries 125,404,453 (52.05 %)
Employee Benefits 46,191,594 (19.17%) Exhibit D CITY OF MEMPHIS REVENUES (CASH BASIS)
50,000,000
45,000,000
40,000,000
35,000,000
30,000,000 REVENUES
25,000,000 MEMPHIS 20,000,000 OF Page 209of 234
15,000,000 CITY
10,000,000
5,000,000
‐
Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY09 1,137,119 800,000 13,272,043 5,000,000 485,019 1,314,976 738,454 127,842 490,000 757,152 225,000 980,259 FY10 747,681 88,580 15,800,000 4,212,261 575,000 425,000 375,000 433,678 340,000 575,536 20,000,000 20,409,674 FY11 611,495 1,495,717 14,418,373 13,764,328 78,659 ‐1,317,538 64,892 ‐45,013,663 3,087,314 121,929 FY12 8,913,392 6,244,638 33,675,831 14,799,570 Exhibit E
SHELBY COUNTY PROPERTY TAXES (CASH BASIS)
100,000,000
90,000,000
80,000,000
70,000,000 TAXES
60,000,000 PROPERTY
50,000,000
40,000,000 COUNTY
Page 210of 234 30,000,000 SHELBY 20,000,000
10,000,000
‐ Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun
FY09 10,712,566 1,287,256 5,942,579 6,279,864 4,764,801 4,605,231 92,708,641 14,702,120 85,249,291 26,414,102 3,025,025 2,327,724 FY10 6,994,947 3,814,721 5,677,478 4,579,428 5,409,580 6,877,704 93,732,830 15,693,338 93,776,785 26,143,731 2,110,369 170,786 FY11 51,288 6,663,193 8,266,641 4,150,814 5,731,824 6,769,857 88,077,236 15,438,123 82,174,342 29,028,813 2,667,349 2,938,157 FY12 3,059,753 2,255,444 6,619,207 4,784,535 .
October 31, 2011
Financial Reports
2011 - 2012 Fiscal Year
Page 211 of 234 TABLE OF CONTENTS
Page
GENERAL FUND
Estimated and Realized Revenue 1
Appropriations and Expenditures by Major Object 2
Appropriations and Expenditures by Function 3 – 5
COMBINED BALANCE SHEET 6 – 7
REVENUE BY FUND 8 – 9
DETAIL OBJECT BY FUND 10 – 13
CAPITAL PROJECTS FUND
Appropriations and Expenditures 14
SPECIAL FUND
Revenue and Expenditures 15
NUTRITION SERVICE FUND
Profit and Loss 16 – 18
FEDERAL PROJECTS FUND
Revenue and Expenditures 19 – 20
Page 212 of 234 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS ESTIMATED AND REALIZED REVENUES - GENERAL FUND OCTOBER 31, 2011
Annual Realized Percent Unrealized Budget To Date Realized Revenue REVENUE FROM CITY OF MEMPHIS City Funding 68,407,842 54,720,038 80.0 (13,687,804) $ 68,407,842 $ 54,720,038 80.0 ($ 13,687,804)
REVENUE FROM LOCAL SOURCES Administrative Fee $ 1,556,007 $ 86,405 5.6 ($ 1,469,602) Earnings From BEP Reserve 100,000 8,629 8.6 (91,371) Earnings From Vehicle And Legal Liab Reserve 10,000 899 9.0 (9,101) Interest Earnings on Investments 340,000 39,423 11.6 (300,577) Miscellaneous 147,743 218,289 147.7 70,546 Rentals of Facilities 400,000 207,733 51.9 (192,267) Sale of Real Property 750,000 - - (750,000) Stadium Receipts 250,000 262,619 105.0 12,619 Tuition Driver Education 115,000 20,980 18.2 (94,020) Out-Of-System 250,000 - - (250,000) Regular Day 150,000 119,809 79.9 (30,191) Summer - High 60,000 60,937 101.6 937 $ 4,128,750 $ 1,025,724 24.8 ($ 3,103,026)
REVENUE FROM COUNTY OF SHELBY Alcoholic Beverage Tax $ 1,860,820 $ 367,043 19.7 ($ 1,493,777) Current Property Tax 226,504,395 9,237,155 4.1 (217,267,240) Delinquent Property Tax - Shelby County 7,263,910 1,915,473 26.4 (5,348,437) In Lieu of Tax-MLGW 2,323,950 - - (2,323,950) In Lieu of Taxes-Exempt County Property 3,498,600 - - (3,498,600) Privilege Taxes 34,690 10,136 29.2 (24,554) TPSC (Pickup) Current 12,754,405 215,290 1.7 (12,539,115) TPSC (Pickup) Prior 47,130 7,932 16.8 (39,198) Transfers In - Uptown Redevelopment 30,310 2,503 8.3 (27,807) $ 254,318,210 $ 11,755,532 4.6 ($ 242,562,678)
REVENUE FROM SALES TAX County Sales Tax 90,298,800 16,166,187 17.9 (74,132,613) $ 90,298,800 $ 16,166,187 17.9 ($ 74,132,613)
REVENUE FROM STATE FUNDS Basic Education Program $ 436,033,000 $ 131,028,400 30.1 ($ 305,004,600) Career Ladder Program 3,382,347 - - (3,382,347) Coordinated School Health 355,000 - - (355,000) Driver Education 200,000 - - (200,000) Extended Contract 1,759,100 - - (1,759,100) Family Resource Centers 99,900 - - (99,900) Internet Connectivity 323,188 - - (323,188) Mental Health - State Funds 320,000 50,526 15.8 (269,474) Safe Schools 545,900 - - (545,900) TN State Dept of Education-Other 225,000 - - (225,000) $ 443,243,435 $ 131,078,926 29.6 ($ 312,164,509)
REVENUE FROM FEDERAL FUNDS Adult Basic Education $ 1,000,000 $ 121,457 12.1 ($ 878,543) Indirect Costs 3,624,400 405,788 11.2 (3,218,612) R.O.T.C. Reimbursement 1,383,273 216,501 15.7 (1,166,772) Special Education - P.L. 142 - 477,208 - 477,208 $ 6,007,673 $ 1,220,954 20.3 ($ 4,786,719)
Anticipated Use of Fund Balance $ 18,333,963 - - ($ 18,333,963)
Grand Total $ 884,738,673 $ 215,967,360 24.4 ($ 668,771,312)
Page 213 of 234
1 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS APPROPRIATIONS AND EXPENDITURES BY MAJOR OBJECT - GENERAL FUND OCTOBER 31, 2011
Percent of Expenditures Budget Unexpended Appropriations to Date Expended Balance
Salaries $ 532,200,094 $ 125,404,453 23.6 $ 406,795,641
Employee Benefits 179,687,666 46,191,594 25.7 133,496,072
Professional Services & Charter Schools 71,543,552 28,404,587 39.7 43,138,965
Property Maintenance Services 37,992,233 9,949,328 26.2 28,042,905
Contracted Services 24,307,241 18,513,579 76.2 5,793,662
Supplies and Materials 19,191,785 9,860,452 51.4 9,331,333
Travel 1,411,193 246,854 17.5 1,164,339
Furniture and Equipment 4,991,844 1,225,615 24.6 3,766,229
Other 13,413,065 1,163,943 8.7 12,249,122
Grand Total $ 884,738,673 $ 240,960,405 27.2 $ 643,778,268
Page 214 of 234 NOTE: Expenditures to date include encumbrances. 2 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS APPROPRIATIONS AND EXPENDITURES BY FUNCTION - GENERAL FUND OCTOBER 31, 2011
Percent of Expenditures Budget Unexpended Appropriations to Date Expended Balance Instruction - Regular 1111 Elementary K-3 $ 122,943,876 $ 27,660,501 22.5 $ 95,283,375 1121 Elementary 4-6 66,480,410 12,785,839 19.2 53,694,571 1131 World Languages 2,934,540 558,439 19.0 2,376,101 1132 Elementary Art and Music 15,299,454 3,294,630 21.5 12,004,824 1133 Health, Physical Education and Lifetime 8,524,720 1,818,661 21.3 6,706,059 1134 String Music Education Program 1,122,894 214,982 19.1 907,912 1135 Mathematics Improvement Project 2,017,938 139,725 6.9 1,878,213 1141 Junior High/Middle School 58,270,961 10,878,679 18.7 47,392,282 1145 Science Improvement Project 552,845 75,048 13.6 477,797 1151 High School 48,705,958 13,669,753 28.1 35,036,205 1152 Band Strings and Choral Programs 876,564 457,167 52.2 419,397 1154 Project Based Learning 572,731 110,446 19.3 462,285 1160 Driver Education Tuition 113,010 22,902 20.3 90,108 1161 Driver Education Instruction 1,007,914 209,080 20.7 798,834 1162 J.R.O.T.C 3,366,277 739,219 22.0 2,627,058 1170 Athletics 3,705,363 516,621 13.9 3,188,742 1183 Secondary Summer School 3,110,280 144,553 4.6 2,965,727 1184 MCS Prep - Northwest 1,918,730 532,122 27.7 1,386,608 1185 MCS Prep - Northeast 1,783,521 516,870 29.0 1,266,651 1186 MCS Prep - Southwest 1,554,792 504,527 32.4 1,050,265 1187 MCS Prep - Southeast 2,232,775 911,546 40.8 1,321,229 1901 Extended Contract-Career Ladder 1,759,100 729,473 41.5 1,029,627 1911 Textbooks 5,105,297 4,580,092 89.7 525,205 1912 Substitutes 6,417,774 1,268,634 19.8 5,149,140 1913 Optional Schools & Advanced Academics 6,569,041 1,184,374 18.0 5,384,667 1918 English as a Second Language (ESL) Program 12,633,081 2,673,504 21.2 9,959,577 1919 Career Teacher Program 3,382,344 8,359 .2 3,373,985 $ 382,962,190 $ 86,205,746 22.5 $ 296,756,444
Instruction - Alternative Education 1179 Hollis F. Price Middle College $ 1,527,048 $ 319,583 20.9 $ 1,207,465 1180 Middle College High School 1,674,750 366,336 21.9 1,308,414 1922 Alternative Schools 5,709,748 1,284,362 22.5 4,425,386 2217 Adolescent Parenting 1,210,323 267,286 22.1 943,037 2540 Ida B Wells Academy 1,012,245 256,735 25.4 755,510 $ 11,134,114 $ 2,494,302 22.4 $ 8,639,812
Instruction - Exceptional Children 1210 Intellectually Gifted $ 6,765,713 $ 1,419,332 21.0 $ 5,346,381 1218 Homebound and Hospital 1,188,509 268,266 22.6 920,243 1221 Exceptional Children Instruction 68,999,140 17,902,252 25.9 51,096,888 $ 76,953,362 $ 19,589,850 25.5 $ 57,363,512
Instruction - Technology and Careers 1311 Agriculture $ 305,374 $ 64,210 21.0 $ 241,164 1313 Business and Office Technology 4,339,572 965,914 22.3 3,373,658 1314 Health Science Technology 780,172 183,534 23.5 596,638 1315 Trade and Industrial Education 3,891,067 841,022 21.6 3,050,045 1316 Family & Consumer Sciences Education 4,353,176 899,944 20.7 3,453,232 1317 Marketing Education 763,303 161,408 21.1 601,895 1318 Radio & T.V. Broadcasting 673,572 170,409 25.3 503,163 1332 Exploring Technology 1,910,362 433,580 22.7 1,476,782 1335 Career and Technical Education CEP 345,779 71,352 20.6 274,427 1410 Adult Basic Education 830,244 349,336 42.1 480,908 1420 Adult Academic Program 412,115 93,380 22.7 318,735 1430 Adult Vocational Education 404,727 117,425 29.0 287,302 $ 19,009,463 $ 4,351,514 22.9 $ 14,657,949 Total Instruction $ 490,059,129 $ 112,641,412 23.0 $ 377,417,717
Page 215 of 234
NOTE: Expenditures to date include encumbrances. 3 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS APPROPRIATIONS AND EXPENDITURES BY FUNCTION - GENERAL FUND OCTOBER 31, 2011
Percent of Expenditures Budget Unexpended Appropriations to Date Expended Balance Instructional Support 1916 Classroom Technology $ 2,645,356 $ 738,980 27.9 $ 1,906,376 1917 Instructional Technology 4,123,691 1,100,343 26.7 3,023,348 1925 New Media Production & Distribution 407,289 135,777 33.3 271,512 1931 Driver Education/J.R.O.T.C. Support 975,834 254,520 26.1 721,314 1932 Curriculum Specialists 646,687 207,217 32.0 439,470 1933 Pre K-12 Literacy 3,018,332 1,384,991 45.9 1,633,341 1945 Prof Dev & Staff In-Service 1,576,214 683,931 43.4 892,283 2130 Curriculum & Instruction 1,384,018 360,505 26.0 1,023,513 2133 Research, Evaluation, and Assessment 1,904,110 644,330 33.8 1,259,780 2230 Exceptional Children Administration 3,006,296 921,819 30.7 2,084,477 2270 Technology and Careers 820,662 258,163 31.5 562,499 2275 Adult Education Support 652,247 180,519 27.7 471,728 2543 Innovative and Charter Schools 779,732 224,380 28.8 555,352 2953 Electronic Equipment Repair 690,825 211,323 30.6 479,502 2954 Band Instrument Repair 281,457 64,571 22.9 216,886 $ 22,912,750 $ 7,371,369 32.2 $ 15,541,381
Office of Principal 2405 Elementary School Leadership $ 24,221,884 $ 7,734,763 31.9 $ 16,487,121 2410 Secondary School Leadership 27,814,355 8,528,887 30.7 19,285,468 2411 Regional Superintendent-Northeast 577,757 174,478 30.2 403,279 2412 Regional Superintendent-Northwest 567,144 174,445 30.8 392,699 2414 Regional Superintendent-Southwest 557,904 170,359 30.5 387,545 2416 Regional Superintendent-Southeast 553,173 133,447 24.1 419,726 2417 School Operations Striving Schools 558,709 167,957 30.1 390,752 2420 Technology and Careers Administration 1,784,453 551,720 30.9 1,232,733 2430 Exceptional Children Center Administration 459,863 137,603 29.9 322,260 $ 57,095,242 $ 17,773,659 31.1 $ 39,321,583 Total Instructional Support $ 80,007,992 $ 25,145,028 31.4 $ 54,862,964
Student Support 1510 Elementary Counseling Services $ 8,339,706 $ 1,724,335 20.7 $ 6,615,371 1511 Secondary Counseling Services 9,623,171 2,231,902 23.2 7,391,269 1520 Library & Media Services 14,913,750 3,071,252 20.6 11,842,498 1530 Mental Health Services 7,820,541 2,354,753 30.1 5,465,788 1540 School Health Services 1,886,318 1,749,754 92.8 136,564 1541 Coordinated School Health 503,934 114,881 22.8 389,053 1542 Section 504 474,640 259,148 54.6 215,492 1543 School Health Clinics 27,345 4,691 17.2 22,654 1920 School Fees 554,863 5,008 .9 549,855 1927 School Safety Initiative 2,054,935 565,421 27.5 1,489,514 1928 School Resource Officers 4,753,500 1,788,921 37.6 2,964,579 1935 Pupil Services 938,360 284,729 30.3 653,631 1940 Student Support 5,452,685 2,030,255 37.2 3,422,430 1942 Pre K-16 Innovation and Reform 221,837 57,154 25.8 164,683 1943 High School Initiatives Dual Enrollment 242,923 53,182 21.9 189,741 2520 Student Information 2,184,864 702,443 32.2 1,482,421 2530 Mental Health Administration 1,412,150 424,857 30.1 987,293 2555 Special Initiative and Student Support 435,577 76,468 17.6 359,109 $ 61,841,099 $ 17,499,154 28.3 $ 44,341,945
General Administration 2110 Board of Education Services $ 496,647 $ 195,950 39.5 $ 300,697 2113 Contract Services & Supplier Diversity 402,076 92,369 23.0 309,707 2115 Office of General Counsel 1,813,980 314,069 17.3 1,499,911 2116 Policy, Strategic Planning & Community Relations 604,388 181,695 30.1 422,693 2118 Trustee Commission 5,832,259 390,824 6.7 5,441,435 2120 Office of the Superintendent 773,189 208,305 26.9 564,884 2121 Office of Chief of Staff 444,438 110,940 25.0 333,498 2125 Communications and Broadcast Services 1,431,866 388,697 27.1 1,043,169 2205 Academic Operations, Technology, and Innovations 467,701 127,067 27.2 340,634 2600 Operations 437,263 89,498 20.5 347,765 2719 Office of the Chief Contracting Officer 249,070 73,587 29.5 175,483 3005 System-Wide Special Projects 45,000 - - 45,000 $ 12,997,877 $ 2,173,001 16.7 $ 10,824,876
Page 216 of 234
NOTE: Expenditures to date include encumbrances. 4 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS APPROPRIATIONS AND EXPENDITURES BY FUNCTION - GENERAL FUND OCTOBER 31, 2011
Percent of Expenditures Budget Unexpended Appropriations to Date Expended Balance Fiscal Operations 2112 Internal Audit $ 734,503 $ 232,818 31.7 $ 501,685 2605 Finance 346,028 100,679 29.1 245,349 2702 Payroll Services 985,281 299,140 30.4 686,141 2704 Budget Services 697,082 218,322 31.3 478,760 2710 Fiscal Services 1,113,424 302,212 27.1 811,212 2720 Procurement Services 952,468 267,408 28.1 685,060 2725 Accounts Payable Services 545,598 145,214 26.6 400,384 $ 5,374,384 $ 1,565,793 29.1 $ 3,808,591 Total Administration $ 18,372,261 $ 3,738,794 20.4 $ 14,633,467
Other Support Services 2610 Employment Services $ 2,404,199 $ 710,094 29.5 $ 1,694,105 2611 EEOC/Equity Compliance 230,671 56,937 24.7 173,734 2612 Compensation 186,338 32,210 17.3 154,128 2613 Strategic Planning, Accountability & System Wide Performance 156,991 47,291 30.1 109,700 2620 Labor Relations 359,679 108,151 30.1 251,528 2630 Information Technology 6,220,190 1,502,239 24.2 4,717,951 2631 IT Technology Maintenance Contract 5,532,794 3,832,500 69.3 1,700,294 2632 Internet Connectivity 135,832 135,832 100.0 - 4000 Debt Service 550,012 - - 550,012 4512 Insurance Purchase 1,846,343 69,376 3.8 1,776,967 5000 Retiree Health and Life Insurance 32,591,830 11,511,081 35.3 21,080,749 $ 50,214,879 $ 18,005,711 35.9 $ 32,209,168
Student Transportation 2990 Regular Transportation $ 8,898,047 $ 7,993,943 89.8 $ 904,104 2995 Exceptional Children Transport 8,802,938 8,597,108 97.7 205,830 2996 Transportation Other 1,476,265 1,476,265 100.0 - $ 19,177,250 $ 18,067,316 94.2 $ 1,109,934
Plant Operations and Services 2806 Risk Management $ 795,122 $ 186,350 23.4 $ 608,772 2808 Facility Support Center 1,192,564 335,648 28.1 856,916 2811 Custodial Services 44,847,478 12,740,766 28.4 32,106,712 2812 Public Utilities 29,498,194 5,020,519 17.0 24,477,675 2814 Fire Safety 1,004,549 627,282 62.4 377,267 2850 Security Operations 4,976,643 1,718,988 34.5 3,257,655 2851 Telecommunications 1,756,900 277,433 15.8 1,479,467 2852 Sfsf Safe Schools 546,612 58,358 10.7 488,254 2922 Facility Support Maintenance 2,333,806 848,676 36.4 1,485,130 2929 Hvac Maintenance 2,261,898 724,791 32.0 1,537,107 2935 Other Grounds Services 2,487,757 883,270 35.5 1,604,487 2941 Specialty Maintenance 1,072,662 365,452 34.1 707,210 2942 General Zone Maintenance 1,857,630 656,333 35.3 1,201,297 2944 Zone 2 Maintenance 3,603,817 1,207,126 33.5 2,396,691 2945 Zone 3 Maintenance 3,509,120 1,235,546 35.2 2,273,574 2946 Zone 4 Maintenance 3,525,897 1,445,857 41.0 2,080,040 2951 Vehicle Repair 737,246 240,376 32.6 496,870 4723 Mail & Distribution 586,788 162,265 27.7 424,523 4730 Asset Management 278,336 92,263 33.1 186,073 $ 106,873,019 $ 28,827,299 27.0 $ 78,045,720
Community Services 1138 Early Childhood Education $ 180,277 $ 53,723 29.8 $ 126,554 2122 Community Engagement 149,619 46,668 31.2 102,951 2215 Parent and Community Engagement (PACE) 756,297 164,304 21.7 591,993 2218 Strategic Planning & Volunteer Services 639,260 245,670 38.4 393,590 2223 Family Resource Centers 88,835 24,975 28.1 63,860 $ 1,814,288 $ 535,340 29.5 $ 1,278,948
Charter Schools 5500 Charter Schools Allocation 51,141,585 15,330,475 30.0 35,811,110 Total Charter Schools $ 51,141,585 $ 15,330,475 30.0 $ 35,811,110
Other Uses 5600 Other Potential Uses 5,237,171 1,169,876 22.3 4,067,297 Total Other Uses $ 5,237,171 $ 1,169,876 22.3 $ 4,067,297
Total General Fund Budget $ 884,738,673 $ 240,960,405 27.2 $ 643,778,270
Page 217 of 234
NOTE: Expenditures to date include encumbrances. 5 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS OCTOBER 31, 2011
Governmental Funds Proprietary Funds
Capital Special Nutrition Federal Group Insurance Supply Chain Unemployment Retirement Total General Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund Memorandum Only ASSETS Cash Cash In Bank ($ 6,674,236) ($ 574,989) $ 7,725,124 ($ 1,157,519) - ($ 344,975) $ 21,774 ($ 16,209) - - ($ 1,021,030) On Hand - - - 14,020 ------14,020 With Paying Agent - - - - - 300,000 - - - - 300,000 Investments 84,059,631 26,548,428 - 10,852,148 - 12,238,127 400,070 5,015 4,572 2,139,873 136,247,863 Investment - BEP 27,276,782 ------27,276,782 Investment - Vehicle 2,852,479 ------2,852,479 Receivables City of Memphis 55,060,947 - 144,680 ------55,205,627 Federal Government - 66,951,642 - - 12,569,700 - - - - - 79,521,342 Shelby County - - 282 ------282 Other Receivables 1,000 - 7,134,791 91,793 780,306 - - - - - 8,007,890 State of Tennessee 649,411 - 83,449 10,496,648 6,541 - - - - - 11,236,049 Due From Federal Projects 23,862,893 ------23,862,893 Local Retirement Fund 120,670 ------120,670 Unemployment 492,997 ------492,997
Inventories
CustodialPage 218of 234 & Cafeteria 605,673 - - 3,055,752 ------3,661,425 Furniture Inventory 26,644 ------26,644 Instructional Materials 981,786 ------981,786 Maintenance 2,941,457 ------2,941,457 Schools - - - 1,173,746 ------1,173,746 Textbooks 3,116,932 ------3,116,932 Total Assets and Other Debits $ 195,375,065 $ 92,925,082 $ 15,088,326 $ 24,526,588 $ 13,356,547 $ 12,193,152 $ 421,844 ($ 11,194) $ 4,572 $ 2,139,873 $ 356,019,854
BUDGETARY DEBIT ACCOUNTS Estimated Revenue $ 866,404,710 - - - $ 498,290,651 - - - - - $ 1,364,695,361 Expenditures 213,685,922 87,291,650 7,602,942 16,294,141 298,005,847 51,870,701 324,741 338,740 936,781 198,051 676,549,516 Liquidated Prior Year Encum 4,510,481 - - 446,724 ------4,957,205 Unliquidated Purchase Orders 27,274,482 27,395,395 5,035,192 1,651,766 14,767,569 24,500 1,474 26,392 - - 76,176,769 Planned Use of Fund Balance 18,333,963 ------18,333,963 Total Budgetary Debit Accounts $ 1,130,209,558 $ 114,687,044 $ 12,638,134 $ 18,392,631 $ 811,064,067 $ 51,895,201 $ 326,215 $ 365,132 $ 936,781 $ 198,051 $ 2,140,712,814
Total Assets, Other Debits & Budget Debit Accounts $ 1,325,584,623 $ 207,612,126 $ 27,726,460 $ 42,919,219 $ 824,420,614 $ 64,088,353 $ 748,058 $ 353,938 $ 941,353 $ 2,337,924 $ 2,496,732,668
6 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS OCTOBER 31, 2011
Governmental Funds Proprietary Funds
Capital Special Nutrition Federal Group Insurance Supply Chain Unemployment Retirement Total General Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund Memorandum Only LIABILITIES Accounts Payable Regular $ 6,154,278 $ 86,578 $ 21,878 $ 195,745 $ 3,320,206 ---- -$ 9,778,686 Payroll 10,549,091 - - 144,385 - 9,752 - - - - 10,703,228 Warehouse Inventory 229,730 - - 865,602 ------1,095,332 Accrued Vacation 2,416,484 26,008 - 49,626 310,264 3,018 5,664 3,698 - - 2,814,762 Deferred Revenue 55,060,947 66,951,642 ------122,012,589 Due to General Fund - - - - 23,862,893 - - - 492,997 120,670 24,476,560 Insurance Claims and Premiums Payable - - - - - 16,014,018 - - - - 16,014,018 Total Liabilities $ 74,410,531 $ 67,064,229 $ 21,878 $ 1,255,358 $ 27,493,363 $ 16,026,788 $ 5,664 $ 3,698 $ 492,997 $ 120,670 $ 186,895,175
BUDGETARY CREDIT ACCOUNTS Appropriations $ 884,738,673 $ 170,134,518 - - $ 498,290,651 ---- -$ 1,553,163,842 Revenue 215,967,360 98,825 11,389,471 17,789,712 283,869,031 40,820,303 386,123 235,768 146 (142,321) 570,414,418 Total Budgetary Credit Accounts $ 1,100,706,033 $ 170,233,343 $ 11,389,471 $ 17,789,712 $ 782,159,682 $ 40,820,303 $ 386,123 $ 235,768 $ 146 ($ 142,321) $ 2,123,578,260
FUND EQUITY Fund Balances: Nonspendable: Inventories $ 7,613,135 - - $ 3,075,885 ------$ 10,689,020
School Page 219of 234 Cafeteria Inventory - - - 1,173,746 ------1,173,746 Restricted for: Capital Projects - (57,080,841) ------(57,080,841) Education - - 11,279,919 ------11,279,919 Encumbrances from Current Year - 27,395,395 5,035,192 1,651,766 14,767,569 24,500 1,474 26,392 - - 48,902,288 Encumbrances from Prior Year - - - 1,098,306 ------1,098,306 Instruction - Career Ladder 23,439 ------23,439 Inventory Encumbrance - - - 220,007 ------220,007 Operation of Non-Instructional Services - - - 16,654,439 ------16,654,439 Assigned to: Encumbrances for the Current Year 27,274,482 ------27,274,482 Encumbrances from Prior Year 11,083,326 ------11,083,326 Legal Liability 2,000,000 ------2,000,000 Other Purposes - Planned Use 18,333,963 ------18,333,963 Unassigned: BEP 3% Stability 26,542,160 ------26,542,160 General Purpose 57,597,554 ------57,597,554 Net Assets: Health Insurance Fund - - - - - 7,216,762 - - - - 7,216,762 Printing Services ------354,796 - - - 354,796 Retirement Fund ------2,359,574 2,359,574 Supply Chain Management ------88,081 - - 88,081 Unemployment Fund ------448,211 - 448,211 Total Fund Equity $ 150,468,059 ($ 29,685,446) $ 16,315,111 $ 23,874,149 $ 14,767,569 $ 7,241,262 $ 356,270 $ 114,473 $ 448,211 $ 2,359,574 $ 186,259,233
Total Liab, Bud Credit Accts and Fund Equity $ 1,325,584,623 $ 207,612,126 $ 27,726,460 $ 42,919,219 $ 824,420,614 $ 64,088,353 $ 748,058 $ 353,938 $ 941,353 $ 2,337,923 $ 2,496,732,668
7 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS REVENUE BY FUND OCTOBER 31, 2011
Governmental Funds Proprietary Funds Fiduciary Fund Group General Capital Special Nutrition Federal Insurance Supply Chain Unemployment Retirement Totals Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund (Memo only) Revenue from City of Memphis City of Memphis - Other $ 54,493,067 ------$ 54,493,067 Court Fines 17,788 ------17,788 Moving Traffic Violations 209,183 ------209,183 Total City of Memphis $ 54,720,038 ------$ 54,720,038
Revenue from Local Sources Administrative Fee $ 86,405 ------$ 86,405 Athletic Self-Insurance - - 68,185 ------68,185 Earnings From BEP Reserve 8,629 ------8,629 Earnings From Vehicle and Legal Liab. Reserve 899 ------899 Gain on Sale of Securities ------(202,386) (202,386) Group Insurance - Board Contribution - - - - - 35,744,855 - - - - 35,744,855 Interest Earned-Local Retirement ------21,251 21,251 Interest Earned-Self-Funded Insurance - - - - - 3,219 - - - - 3,219 Interest Earned-Unemployment ------146 - 146 Interest Earnings on Investments 39,423 17,257 - 5,876 - - 70 15 - - 62,641 Page 220of 234 Miscellaneous 218,290 - 11,101,716 3,171,367 774,437 - 353,897 - - - 15,619,707 Miscellaneous Refunds - Erate - - 64,159 - - - 16,668 - - - 80,827 OPEB Board Contributions - - - - - 676,480 - - - - 676,480 OPEB Employee Contributions - - - - - 1,808,793 - - - - 1,808,793 Plan Deposit Fees - 2,450 15,670 ------18,120 Rentals of Facilities 207,733 79,118 117,882 ------404,733 Shipping & Handling Fees ------15,488 235,752 - - 251,240 Stadium Receipts 262,619 ------262,619 Tuition Driver Education 20,980 ------20,980 Regular Day 119,809 ------119,809 Summer - High 60,937 ------60,937 Total Local Sources $ 1,025,724 $ 98,825 $ 11,367,612 $ 3,177,243 $ 774,437 $ 38,233,347 $ 386,123 $ 235,767 $ 146 ($ 181,135) $ 55,118,089
Revenue from County of Shelby Alcoholic Beverage Tax $ 367,043 ------$ 367,043 Current Property Tax 9,237,155 ------9,237,155 Delinquent Property Tax - Shelby County 1,915,473 ------1,915,473 Privilege Taxes 10,136 ------10,136 TPSC (Pickup) Current 215,290 ------215,290 TPSC (Pickup) Prior 7,932 ------7,932 Transfers In - Uptown Development 2,503 ------2,503 Total County of Shelby $ 11,755,532 ------$ 11,755,532
8 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS REVENUE BY FUND OCTOBER 31, 2011
Governmental Funds Proprietary Funds Fiduciary Fund Group General Capital Special Nutrition Federal Insurance Supply Chain Unemployment Retirement Totals Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund (Memo only) Revenue from Local Sales Tax County Sales Tax 16,166,187 ------16,166,187 Total Local Sales Tax $ 16,166,187 ------$ 16,166,187
Revenue from State of Tennessee Basic Education Program $ 131,028,400 ------$ 131,028,400 Medicare Supplement - - - - - 362,875 - - - - 362,875 Mental Health - State Funds 50,526 ------50,526 Retirement Reimbursement ------38,814 38,814 TN State Dept of Education - - 21,859 - 1,040,219 - - - - - 1,062,078 Total State of Tennessee $ 131,078,926 - $ 21,859 - $ 1,040,219 $ 362,875 - - - $ 38,814 $ 132,542,693
Revenue from Federal Sources Adult Basic Education $ 121,457 - - - $ 53,114 - - - - - $ 174,571 ARRA Federal Stimulus - - - - 1,789,154 - - - - - 1,789,154 ECIA - Chapter 1 - - - - 10,481,350 - - - - - 10,481,350 First to the Top - - - - 2,527,844 - - - - - 2,527,844 Page 221of 234 Free Breakfast Program - - - 3,469,475 ------3,469,475 Indirect Costs 405,787 ------405,787 Medicaid Prescript Drug Plan - - - - - 2,224,081 - - - - 2,224,081 Other Direct Federal Funds - - - - 872,391 - - - - - 872,391 Other Federal Funds Thru State - - - - 231,745 - - - - - 231,745 R.O.T.C. Reimbursement 216,501 ------216,501 Reduced Price Breakfast Program - - - 111,043 ------111,043 Regular Breakfast Program - - - 675,634 ------675,634 Regular Lunch Program - - - 291,748 ------291,748 Section 11 Lunches - - - 8,940,691 ------8,940,691 Section 4 Lunches - - - 1,123,878 ------1,123,878 Special Education - P.L. 142 477,208 - - - 4,266,582 - - - - - 4,743,790 Title II Funds - - - - 1,366,738 - - - - - 1,366,738 Title IV Safe & Drug Free Schools - - - - 30,239 - - - - - 30,239 Vocational - Other Federal - - - - 1,648,668 - - - - - 1,648,668 Vocational Basic Grant - - - - 680 - - - - - 680 Total Federal Sources $ 1,220,953 - - $ 14,612,469 $ 23,268,505 $ 2,224,081 - - - - $ 41,326,008
Grand Total Revenue City of Memphis $ 54,720,038 ------$ 54,720,038 Local Sources 1,025,724 98,825 11,367,612 3,177,243 774,437 38,233,347 386,123 235,767 146 (181,135) 55,118,089 County of Shelby 11,755,532 ------11,755,532 Local Sales Tax 16,166,187 ------16,166,187 State of Tennessee 131,078,926 - 21,859 - 1,040,219 362,875 - - - 38,814 132,542,693 Federal Sources 1,220,953 - - 14,612,469 23,268,505 2,224,081 - - - - 41,326,008 Grand Total Revenue $ 215,967,360 $ 98,825 $ 11,389,471 $ 17,789,712 $ 25,083,161 $ 40,820,303 $ 386,123 $ 235,767 $ 146 ($ 142,321) $ 311,628,547
9 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS DETAIL OBJECT BY FUND OCTOBER 31, 2011
Governmental Funds Proprietary Funds Fiduciary Fund Group General Capital Special Nutrition Federal Insurance Supply Chain Unemployment Retirement Totals Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund (Memo only)
Salaries Accountants/Bookkeepers $ 482,799 - - $ 43,980 ------$ 526,779 Assistant Principals 3,186,944 - - - 123,455 - - - - - 3,310,399 Assistants General Admin 285,974 - - - 22,860 - - - - - 308,834 Board Commissioners 18,415 ------18,415 Cafeteria Personnel - - - 2,850,061 10,586 - - - - - 2,860,647 Career Ladder 7,195 ------7,195 Certified Substitute Teachers 84,014 ------84,014 Clerical Personnel 2,995,813 11,645 5,241 22,995 252,440 9,706 - 11,645 - - 3,309,485 Computer Programmers 372,935 - - - 16,324 - - - - - 389,259 Custodial Personnel 7,749,812 - - 1,786 ------7,751,598 Page 222of 234 Data Processing Personnel 29,085 ------29,085 Educational Assistants 1,897,226 - - - 3,588,490 - - - - - 5,485,716 Guards 116,129 ------116,129 Guidance Personnel 3,278,712 - - - 36,662 - - - - - 3,315,374 Instructional Computer Personnel - - - - 103,777 - - - - - 103,777 Internal Audit Personnel 113,019 ------113,019 Librarians 2,346,121 ------2,346,121 Maintenance Personnel 3,025,047 - - 39,798 15,212 - - - - - 3,080,057 Mechanics 82,342 ------82,342 Medical Personnel 150,871 - - - 1,693,384 - - - - - 1,844,255 Non-Certified Substitute Teachers 1,286,219 ------1,286,219 Other Salaries & Wages 7,759,378 423,320 574,514 777,788 2,612,312 13,643 78,924 115,219 - - 12,355,098 Overtime Salaries 1,244,877 57,067 57,448 20,189 91,107 137 15,430 4,578 - - 1,490,833 Part-Time Salaries 2,664,254 138,327 1,164,462 1,552,705 1,443,695 11,054 - 15,422 - - 6,989,919 Principals 5,480,786 - 28,791 ------5,509,577 Psychological Personnel 692,929 - - - 573,787 - - - - - 1,266,716 Purchasing Personnel 84,670 ------84,670 Regular Salaries ------188,062 188,062 School Resource Officers 886,371 ------886,371 Secretaries 2,771,059 22,316 11,409 37,310 77,231 4,236 - - - - 2,923,561 Social Workers 999,886 - - - 132,386 - - - - - 1,132,272 Stipends 142,778 - 186,285 - 419,348 - - - - - 748,411 Substitute Salaries 223,553 - 9,909 173,749 70,294 965 - - - - 478,470 Superintendent 99,341 ------99,341 Supervisor/Director 3,575,627 60,853 185,158 320,042 918,203 25,640 20,055 57,584 - - 5,163,162 Supplements 267,658 388 2,332 62,548 27,301 454 - 775 - - 361,456 Teachers 71,002,614 - 11,776 - 4,821,860 - - - - - 75,836,250 Teachers Federal Program - - - - 43,858 - - - - - 43,858 $ 125,404,453 $ 713,916 $ 2,237,325 $ 5,902,951 $ 17,094,572 $ 65,835 $ 114,409 $ 205,223 - $ 188,062 $ 151,926,746
NOTE: Expenditures to date do not include encumbrances. 10 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS DETAIL OBJECT BY FUND OCTOBER 31, 2011
Governmental Funds Proprietary Funds Fiduciary Fund Group General Capital Special Nutrition Federal Insurance Supply Chain Unemployment Retirement Totals Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund (Memo only) Employee Benefits F.I.C.A. Certificated $ 6,769,355 $ 4,331 $ 50,451 $ 3,852 $ 648,971 $ 148 $ 1,180 $ 350 - - $ 7,478,638 F.I.C.A. Non-Certificated 2,240,700 48,453 117,404 422,251 576,618 4,526 7,149 14,588 - - 3,431,689 Group Life Insurance 813,257 2,469 2,976 20,522 68,548 222 591 923 - - 909,508 Group Medical Insurance 25,128,967 50,914 80,195 698,868 1,914,657 5,767 12,300 25,953 - - 27,917,621 Retirement Contributions-State Plan 2,903,563 69,221 130,308 393,251 736,262 5,139 11,144 17,857 - - 4,266,745 TN Teachers Retirement 8,335,752 - 61,656 2,911 791,564 163 - - - - 9,192,046 Unemployment Compensation ------936,781 - 936,781 $ 46,191,594 $ 175,388 $ 442,990 $ 1,541,655 $ 4,736,620 $ 15,965 $ 32,365 $ 59,671 $ 936,781 - $ 54,133,029
Professional Services
AthleticPage 223of 234 Officials Fee $ 176,783 ------$ 176,783 Business Management Consultants - - 1,973,866 ------1,973,866 Contractors 140,883 21,338,462 6,408 ------21,485,753 Instruction Services 16,782,564 - 5,265 - 3,000 - - - - - 16,790,829 Legal Services 26,901 - 3,758 ------30,659 Legal Settlements 73,560 ------73,560 Professional/Staff Development 71,763 - 104,383 - 286,139 - - - - - 462,285 Purchased Services 3,602,296 130,989 1,540,133 99,596 7,034,680 29,019 69,553 6,872 - - 12,513,138 Reimbursement Transp.,Meals,Lodging 55,667 - 2,586 ------58,253 Technical Services - 555,173 - - 107,303 - - - - - 662,476 $ 20,930,417 $ 22,024,624 $ 3,636,399 $ 99,596 $ 7,431,122 $ 29,019 $ 69,553 $ 6,872 - - $ 54,227,602
Property Maintenance Services Garbage Fee $ 212,230 ------$ 212,230 Gas & Electric Fees 4,752,400 - 14,056 ------4,766,456 Leases - Alarm System 147,507 ------147,507 Rentals - Equipment 55,514 1,496 19,777 14,458 18,497 - 18,082 28,631 - - 156,455 Rentals - Land & Bldgs 383,200 - - - 2,000 - - - - - 385,200 Rentals - Software 16,340 ------16,340 Repair Parts 4,247 - 362 36,684 - - 499 8,940 - - 50,732 Repairs & Maint. Service 823,510 3,616 227,278 75,313 56,463 - 23,293 3,585 - - 1,213,058 $ 6,394,948 $ 5,112 $ 261,473 $ 126,455 $ 76,960 - $ 41,874 $ 41,156 - - $ 6,947,978
NOTE: Expenditures to date do not include encumbrances. 11 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS DETAIL OBJECT BY FUND OCTOBER 31, 2011
Governmental Funds Proprietary Funds Fiduciary Fund Group General Capital Special Nutrition Federal Insurance Supply Chain Unemployment Retirement Totals Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund (Memo only) Contracted Services Advertising $ 28,762 $ 1,288 $ 5,004 - $ 200 ---- -$ 35,254 Bank Deposit Deliveries - - - 53,240 ------53,240 Employee Assistance Program - - - - - 59,800 - - - - 59,800 Fidelity Bond Premium 9,995 ------9,995 Health Insurance Claims - - 190,313 ------190,313 Insur Co-Pay PPO - - - - - 49,401,905 - - - - 49,401,905 Insur Copay Adm Fee - - - - - 1,621,696 - - - - 1,621,696 OPEB Administrative Expenses - - - - - 676,480 - - - - 676,480 Postage 71,959 - 70 - 174 - 6,085 - - - 78,288 Printing & Binding 198,326 4,440 96,639 15,981 71,379 - 7,867 - - - 394,632
PropertyPage 224of 234 Insurance 53,641 ------53,641 Public Carrier 1,481 ------1,481 Pupil Transportation 3,292,367 - 6,139 - 470,063 - - - - - 3,768,569 Telecommunications 10,252 ------10,252 Telephone & Telegraph 266,410 - - - 434 - - - - - 266,844 Temporary Staffing Services 35,816 - 71 22,234 36,919 - - - - - 95,040 Tuition 5,535 - - - 13,852 - - - - - 19,387 $ 3,974,544 $ 5,728 $ 298,236 $ 91,455 $ 593,021 $ 51,759,882 $ 13,952 - - - $ 56,736,818
Supplies and Materials Books $ 59,540 $ 162,449 $ 2,434 - $ 81,046 ---- -$ 305,469 Food Products 439 - 3,527 5,759,844 11,927 - - - - - 5,775,737 Gas and Oil 430,967 5,505 - 76,564 - - 390 7,857 - - 521,283 Inventory Adjustment - Cafeteria - - - 229,033 ------229,033 Inventory Adjustment - Custodial ------530 - - 530 Inventory Adjustment - Instruction ------39,061 - - 39,061 Inventory Adjustment - Maintenance ------(34,794) - - (34,794) Inventory Adjustment - Textbooks 6,646 ------6,646 Materials 446,302 6,576 97,977 - 998,960 - - 1,190 - - 1,551,005 Milk 583 - - 1,392,478 ------1,393,061 Newspapers-In-Classroom 7,192 ------7,192 Periodicals 10,223 - - - 2,088 - - - - - 12,311 Supplies 3,625,265 15,564 209,894 773,223 1,324,352 - 48,026 2,174 - - 5,998,500 Test Forms 29,005 - - - 9,339 - - - - - 38,344 Textbooks - Local Program 7,451 ------7,451 Textbooks - State Program 4,481,453 465,992 ------4,947,445 $ 9,105,066 $ 656,086 $ 313,832 $ 8,231,142 $ 2,427,712 - $ 48,416 $ 16,018 - - $ 20,798,274
NOTE: Expenditures to date do not include encumbrances. 12 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS DETAIL OBJECT BY FUND OCTOBER 31, 2011
Governmental Funds Proprietary Funds Fiduciary Fund Group General Capital Special Nutrition Federal Insurance Supply Chain Unemployment Retirement Totals Fund Projects Fund Revenue Fund Service Fund Projects Fund Fund Printing Fund Mgt. Fund Fund Fund (Memo only) Travel Local Travel $ 135,918 $ 8,206 $ 2,711 $ 13,183 $ 33,649 ---- -$ 193,667 Out-Of-Town Travel 110,936 - 39,295 3,283 572,262 - - - - - 725,776 $ 246,854 $ 8,206 $ 42,006 $ 16,466 $ 605,911 ---- -$ 919,443
Property Capitalized Equipment - - - - $ 5,187 ---- -$ 5,187 Computer Equipment 149,467 422,351 175,132 7,155 1,854,522 - - - - - 2,608,628 Equipment 516,367 357,542 182,936 259,930 2,366,889 - 4,172 5,900 - - 3,693,734 Furniture 68,543 234,157 12,313 - 64,613 - - - - - 379,626 Vehicles ------3,900 - - 3,900
Page 225of 234 $ 734,377 $ 1,014,050 $ 370,381 $ 267,085 $ 4,291,211 - $ 4,172 $ 9,800 - - $ 6,691,075
Other Dues & Fees $ 680,942 $ 12,271 $ 300 $ 510 - ----$ 9,989 $ 604,091 Indirect Costs - - - - 305,866 - - - - - 405,787 License & Permits 22,727 - - 14,518 ------37,245 Taxes - - - 2,308 ------2,308 $ 703,669 $ 12,271 $ 300 $ 17,336 $ 305,866 ----$ 9,989 $ 1,049,431
Grand Total $ 213,685,922 $ 24,615,381 $ 7,602,942 $ 16,294,141 $ 37,562,995 $ 51,870,701 $ 324,741 $ 338,740 $ 936,781 $ 198,051 $ 353,430,395
NOTE: Expenditures to date do not include encumbrances. 13 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS APPROPRIATIONS AND EXPENDITURES - CAPITAL PROJECTS FUND OCTOBER 31, 2011
Unencumbered Expenditures Balance of Appropriations to Date Appropriation 388 ADA & Deferred Maint. - Raleigh Bartlett Elem. $ 790,941 $ 781,963 $ 8,978 299 ADA Frayser, Kirby & Raleigh Egypt 1,419,842 - 1,419,842 346 ADA Georgian Hills Middle 2,362,177 2,320,961 41,216 239 ADA Improvements 2,946,533 12,374 2,934,159 261 ADA Maint. Improvements - Zone 1 1,983,251 1,970,367 12,884 262 ADA Maint. Improvements - Zone 2 4,109,983 3,468,885 641,098 263 ADA Maint. Improvements - Zone 3 3,254,143 2,677,882 576,261 264 ADA Maint. Improvements - Zone 4 8,990,623 8,230,812 759,811 222 Avon Lenox Rehab. QSCB I 2,553,414 2,498,987 54,427 318 Bellevue Md Gym AC QSCB I 208,000 204,523 3,477 321 Brownsville Rd HVAC Replacement QSCB I 1,403,346 29,425 1,373,921 303 Career Technical Labs 250,000 - 250,000 234 Chimneyrock Startup 2,980,000 2,478,109 501,891 217 Comprehensive Planning 765,396 194,447 570,949 218 Comprehensive Planning 831,385 686,988 144,397 320 Cordova Md Gym AC QSCB I 208,000 207,375 625 209 Craigmont High HVAC QSCB II 3,289,859 105,000 3,184,859 208 Cromwell Elem Addition Renov QSCB II 6,603,000 5,605,954 997,046 313 Cypress Md Deferred Maint QSCB I 66,770 65,726 1,044 207 Denver Elem Addition Renov QSCB II 7,884,447 6,652,497 1,231,950 235 East High Art Work 105,000 3,440 101,560 225 East High-Chiller & Pumps QSCB I 689,058 689,058 - 228 Evans Elementary HVAC QSCB I 1,526,506 1,402,183 124,323 210 Facility Improvement 1,906,154 598,471 1,307,683 211 Facility Improvement 1,871,668 1,871,668 - 268 Fairview Renovation Phase II 8,256,906 8,251,582 5,324 304 General Deferred Maintenance 597,061 151,619 445,442 315 Georgian Hills Cafe Replace QSCB I 2,623,249 2,074,085 549,164 314 Gordon Elem Deferred Maint QSCB I 366,062 64,250 301,812 215 Grandview Elem New Gym ADA QSCB II 2,369,215 114,303 2,254,912 213 Guthrie Elem HVAC QSCB II 396,112 295,953 100,159 220 Kate Bond Middle (New) QSCB I 20,864,500 20,530,198 334,302 243 Kate Bond Middle Start Up 1,205,500 1,064,292 141,208 226 Life Safety Upgrades QSCB I 753,058 723,025 30,033 311 Mechanical Boilers Air Conditioners 2,367,453 1,472,281 895,172 205 New SE Region Elem. QSCB II 24,104,343 905,581 23,198,762 342 Painting 902,851 209,110 693,741 305 Playgrounds & Stadiums 1,180,942 762,477 418,465 345 Promise Academy 85,000 85,000 - 316 Raleigh Egypt Hi Gym AC QSCB I 269,065 269,065 - 372 Renovation of TTC Auditorium 1,300,148 1,265,414 34,734 283 Roofing 809,013 - 809,013 221 Ross Elementary (Addition) QSCB I 5,209,010 5,172,447 36,563 302 Security Cameras 250,000 243,351 6,649 254 Sheffield Hi Def Maint 115,000 110,339 4,661 224 Shelby Oaks Elem.-Roof QSCB I 1,474,151 1,474,151 - 319 Sherwood Md Gym AC QSCB I 251,475 251,475 - 317 Snowden Gym AC QSCB I 208,000 196,516 11,484 301 Unforeseen Emergencies 2011 1,827,899 1,290,371 537,528 203 Walker System Fixed Asset Module 236,956 - 236,956 229 Westside Middle HVAC QSCB I 552,044 534,901 17,143 298 White Station High Renovation 16,241,300 14,320,896 1,920,404 214 Whitehaven High HVAC QSCB II 1,579,447 1,515,309 64,138 227 Whitney HVAC QSCB I 2,209,115 2,205,313 3,802 212 Willow Oaks Elem Hvac Life Safety QSCB II 3,090,647 81,500 3,009,147 241 Window Replacement 2,939,500 1,254,989 1,684,511 249 Wooddale High Addition 6,500,000 5,040,156 1,459,844
Grand Total $ 170,134,518 $ 114,687,044 $ 55,447,474
NOTE: Expenditures to date include encumbrances. Page 226 of 234 Report is based on project overall life. 14 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS REVENUE AND EXPENDITURES - SPECIAL FUND OCTOBER 31, 2011
July 1st Deferred Beginning Expenditures Revenue Balance Revenues to Date 850 AAA Baseball $ 42,004 - - $ 42,004 805 Adopt-A-School Seminar 21,116 115 7,761 13,470 979 Adult Education 3,565 - 70 3,495 989 After School Childcare 1,496,151 1,515,167 1,999,619 1,011,699 832 Arts In Education: Artsfest - 1,544 - 1,544 947 Audio/Visual Duplication Services 41,950 - - 41,950 826 Auto Mechanics State Project 30,919 - 20,109 10,810 977 Broad Residency Grant - 37,861 37,861 - 991 Communication Sponsorship 27,694 - - 27,694 911 Connect TN 585,863 - - 585,863 883 Disaster Preparedness 6,264 - 6,075 189 860 Duplication Services 271 - - 271 984 E-Rate USAC 1,401,214 540 114,627 1,287,127 930 Early College Transition Grant 15,000 74,408 34,278 55,130 976 EPIC - 50,965 50,965 - 972 ERate Abatement 2,363,139 - 328,393 2,034,746 987 Facility Rental 185,483 128,190 69,839 243,834 915 First Robotics Team 4,146 - 395 3,751 942 Head Start Observation 9,900 - - 9,900 951 Homeless Children & Youth Program 22,450 - 4,941 17,509 978 IMLS Laura Bush Librarian Grant 1,930 - - 1,930 931 Lottery For Educ Afterschool Program-LEA - 147,152 147,152 - 928 M2 Mathematics Enrichment 613 - - 613 988 MCS After School Snacks 85,618 - 34,313 51,305 900 MCS Connect Mentoring Program 1,067 - - 1,067 904 MCS Literacy Initiative Program 18,992 - - 18,992 873 MCS Mental Health Records 67,353 12,608 8,918 71,043 933 MET Research Study - BMGF 111 57,517 57,628 - 945 MIAA Dues And Fines 309,680 110,005 202,373 217,312 909 MIAA Sponsorship 193 - 42 151 876 Microsoft Class Action Settlement 717,307 - - 717,307 916 Microsoft Settlement 2008-09 900,382 - 81,314 819,068 934 National Science Foundation UOM Grant - 16,382 16,382 - 938 Nccep Gear Up Planning Grant 7,744 - 3,090 4,654 974 Pace Outreach 1,336 - - 1,336 857 Parking 8,545 4,800 225 13,120 973 Printing Abatement 908,259 - - 908,259 814 Printing Services 1,117,542 - 152,129 965,413 809 Research And Evaluation 231,122 95,500 57,084 269,538 936 RTI Gear Up 2,984 15,000 12,085 5,899 855 School Age Child Care 75,550 98,549 102,438 71,661 870 School Health Clinics 11,614 19,381 30,995 - 813 School Services - 461,392 461,392 - 901 Security-Ancillary Services - 46,069 46,069 - 932 Shelby County Head Start Program - 218,848 218,848 - 896 Shelby Metro Basketball FY2011 - 95,271 95,271 - 887 Student ID 1,663 828 - 2,491 935 Teacher Effectiveness Initiative - 8,106,105 8,106,105 - 971 Tech Crew 2,000 - - 2,000 893 Tower Leases 152,159 6,480 - 158,639 910 Toyota Family Literacy Program 74,181 - 3,967 70,214 975 TVA Enernoc Demand Response Program 121,708 64,159 13,272 172,595 918 Urban Education Center 68,036 2,135 61,803 8,368 998 Very Special Arts Festival 22,615 2,500 149 24,966 913 Warehousing 24,975 - 1,612 23,363 914 Wellness Initiative SBHC Plough 67,019 - 48,545 18,474 846 Wonders For Children Program 157 - - 157 946 WQOX 20,335 - - 20,335
Grand Total $ 11,279,919 $ 11,389,471 $ 12,638,134 $ 10,031,256
Page 227 of 234
NOTE: Expenditures to date include encumbrances. 15
BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS PROFIT AND LOSS - NUTRITION SERVICE FUND OCTOBER 31, 2011
Act_2010 Act_2010 P04YTD P04YTD Revenue Expense Net Profit/(Loss) 123 Airways $ 74,263 $ 61,513 $ 12,749 070 Alcy 65,559 59,271 6,288 105 Alton 78,583 64,515 14,068 363 A. Maceo Walker Middle School 103,025 83,697 19,328 178 American Way Middle 156,769 118,561 38,208 110 Bellevue 111,227 95,627 15,600 002 Berclair 108,116 75,225 32,892 003 Bethel Grove Elem. 66,837 59,171 7,666 041 William Herbert Brewster E.S. 118,181 98,615 19,566 004 Brookemeade 52,092 46,504 5,588 234 Brownsville Road 105,442 80,018 25,425 005 Bruce 112,409 91,329 21,080 048 Campbell, Lucie E Elem 106,110 84,542 21,568 060 Campus School 17,093 17,074 19 075 Carnes Elem. 75,589 56,706 18,883 125 Carver 70,577 64,137 6,440 436 Catering/Contracted Meals 7,443 19,626 (12,183) 145 Central 134,153 124,001 10,152 008 Charjean 88,806 76,096 12,710 009 Cherokee 75,904 69,469 6,434 213 Chickasaw 92,512 64,310 28,202 037 Chimneyrock Elem 92,802 88,632 4,170 007 Church, Robert R Elem. 121,935 93,914 28,021 462 CNC Bakery 20 114,160 (114,140) 464 CNC Cold Assembly - 363,245 (363,245) 463 CNC Cook Chill - 351,767 (351,767) 231 Coleman 116,427 90,921 25,507 111 Colonial Jr. 169,464 123,512 45,952 282 Cordova 99,124 96,650 2,474 042 Cordova Elem School 74,863 69,797 5,067 106 Cordova High School 121,664 100,711 20,952 124 Corning 64,422 57,777 6,645 226 Coro Lake 34,187 25,641 8,546 112 Corry Middle 61,601 76,300 (14,699) 222 Craigmont 89,661 70,458 19,203 102 Craigmont Middle 166,509 127,174 39,335 093 Cromwell 85,011 74,687 10,324 253 Crump 230,417 131,505 98,913 013 Cummings 112,541 99,677 12,864 121 Cypress 66,615 55,347 11,268 014 Delano 55,418 49,207 6,210 015 Denver 63,988 55,710 8,278 221 Doubletree 93,566 79,403 14,164 016 Douglass 83,314 66,501 16,813 126 Douglass High 167,160 126,464 40,696 010 Downtown Elem 97,185 82,210 14,975 017 Dunbar 56,902 45,975 10,927 127 East 90,824 78,279 12,544 238 Egypt 131,872 93,468 38,405 074 Evans 139,452 106,018 33,434 200 Fairley Elem. 76,284 58,653 17,631 210 Fairley High 90,040 76,443 13,597 113 Fairview 74,766 62,201 12,565 036 Florida-Kansas Elem. 90,138 65,882 24,256 162 Ford Road 206,116 140,313 65,803 071 Fox Meadows Center 130,502 101,314 29,188 021 Frayser Elem. 91,596 71,286 20,310 128 Frayser High 80,184 92,746 (12,562) 201 Gardenview 81,803 75,571 6,232 164 Geeter 80,709 61,931 18,779 022 Georgia Avenue Elem. 108,162 98,420 9,742 023 Georgian Hills Elem. 80,853 72,234 8,619 114 Georgian Hills Jr. 48,090 47,703 387 079 Germanshire Elem 153,756 113,965 39,791 099 Getwell Elementary 109,145 88,149 20,996 Page 228 of 234
19
BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS PROFIT AND LOSS - NUTRITION SERVICE FUND OCTOBER 31, 2011
Act_2010 Act_2010 P04YTD P04YTD Revenue Expense Net Profit/(Loss) 083 Goodlett 94,600 75,618 18,982 024 Gordon 65,714 62,392 3,322 202 Graceland 86,354 78,824 7,530 025 Grahamwood Elem. 86,092 80,076 6,016 026 Grandview Elem. 124,246 95,955 28,291 203 Graves 70,176 64,588 5,589 077 Guthrie Elem. 90,835 84,006 6,828 027 Hamilton Elem. 82,557 79,441 3,116 129 Hamilton High 135,309 158,921 (23,613) 161 Hamilton Middle 63,562 74,283 (10,721) 028 Hanley 150,643 113,258 37,385 204 Havenview 128,626 98,382 30,244 072 Hawkins Mill 101,965 112,980 (11,015) 049 Hickory Ridge Elem. 177,464 130,274 47,189 151 Hickory Ridge Middle 141,085 116,264 24,821 078 Hill, A. B. 76,670 66,125 10,544 211 Hillcrest 79,829 60,470 19,360 424 Hollis F Price Middle College 33,679 - 33,679 916 Hollywood Success Academy 84,757 71,368 13,390 360 Holmes Road Elem. 117,037 108,375 8,663 130 Humes 72,582 69,086 3,496 029 Idlewild 46,610 39,118 7,492 030 Jackson 66,385 55,352 11,033 089 John P. Freeman 75,292 66,475 8,817 432 Kate Bond Elementary 143,455 103,397 40,059 237 Kate Bond Middle 159,414 115,118 44,296 100 Keystone Elem. 98,761 76,719 22,042 032 Kingsbury Elem. 117,416 91,999 25,418 131 Kingsbury High 187,427 168,169 19,258 287 Kirby High 94,715 72,287 22,429 214 Kirby Middle 179,593 126,271 53,322 080 Klondike 88,463 68,276 20,187 084 Knight Road 111,674 80,567 31,107 166 Lakeview 27,744 22,188 5,557 086 Lanier 91,770 67,790 23,980 033 LaRose 57,363 49,262 8,101 044 Lester Elem. 128,015 92,591 35,424 165 Levi 98,201 74,838 23,363 081 Lincoln 36,905 33,684 3,221 082 Magnolia 90,577 78,585 11,992 133 Manassas 121,284 101,044 20,240 225 Manor Lake 72,782 58,274 14,508 482 MCS Prep Northeast 20,678 29,244 (8,567) 481 MCS Prep Northwest 35,218 33,485 1,733 483 MCS Prep Southwest - 13,038 (13,038) 134 Melrose 105,919 87,806 18,113 167 Mitchell 77,255 62,743 14,512 087 Newberry 131,171 102,070 29,101 045 Norris 44,767 31,190 13,577 144 Northside 61,010 51,008 10,002 407 Nutrition Service Center 119,577 1,791,527 (1,671,951) 047 Oak Forest Elem. 156,390 118,157 38,232 108 Oakhaven Elem. 128,697 82,785 45,912 107 Oakhaven High 123,886 83,936 39,950 205 Oakshire Elem. 111,477 85,445 26,032 437 Operation Support - 154,326 (154,326) 043 Orleans 40,146 36,918 3,228 147 Overton 93,557 74,103 19,454 046 Peabody 55,536 49,842 5,694 206 Raineshaven 41,593 32,373 9,221 232 Raleigh Bartlett 90,488 89,543 945 241 Raleigh Egypt High 83,369 70,249 13,120 243 Raleigh Egypt Middle 140,196 100,514 39,682 050 Richland 54,565 53,039 1,526
Page 229 of 234
20
BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS PROFIT AND LOSS - NUTRITION SERVICE FUND OCTOBER 31, 2011
Act_2010 Act_2010 P04YTD P04YTD Revenue Expense Net Profit/(Loss) 088 Ridgeway/Balmoral Elem. 78,950 52,676 26,274 157 Ridgeway High 103,071 109,046 (5,975) 254 Ridgeway Middle 115,144 90,798 24,346 051 Riverview Elem. 82,656 66,817 15,839 122 Riverview Middle 50,507 42,865 7,642 236 Riverwood Elem. 115,528 94,659 20,869 291 Ross Elem 171,318 114,237 57,081 052 Rozelle 67,996 50,942 17,054 233 Scenic Hills 120,116 87,571 32,545 053 Sea Isle Elem. 78,980 66,721 12,259 058 Shady Grove 80,453 60,894 19,558 054 Shannon 54,910 43,190 11,721 055 Sharpe 101,488 82,581 18,907 174 Sheffield Elem. 117,232 97,652 19,580 139 Sheffield High 101,605 78,474 23,132 034 Shelby Oaks Elem. 159,615 117,775 41,840 056 Sherwood Elem. 273,912 174,096 99,816 118 Sherwood Middle 128,965 102,006 26,959 092 Snowden 182,626 138,068 44,559 057 South Park Elem. 136,873 96,518 40,354 171 South Side Middle 61,126 59,663 1,462 059 Springdale 77,542 59,025 18,517 239 Spring Hill 79,173 65,524 13,648 433 Summer Lunch Program 708,883 78,149 630,734 268 Treadwell Middle 169,109 134,453 34,656 136 Trezevant 204,142 135,271 68,870 215 Vance Middle School 119,392 99,088 20,305 109 Various Locations 6,925 - 6,925 061 Vollentine 76,392 32,400 43,992 148 Washington, B.T. 92,249 66,865 25,385 063 Wells Station 165,412 113,570 51,841 207 Westhaven 111,413 80,977 30,436 064 Westside Elem. 74,416 57,528 16,888 194 Westside Middle 96,728 73,912 22,817 169 Westwood Elem. 78,400 64,037 14,363 170 Westwood High 62,347 61,484 863 065 White Station Elem. 97,404 94,650 2,753 117 White Station Middle 108,330 87,843 20,487 138 White Station High 122,830 138,685 (15,855) 227 White's Chapel 43,486 41,307 2,179 208 Whitehaven Elem. 92,556 73,416 19,140 212 Whitehaven High 120,047 100,945 19,102 066 Whitney 90,190 66,342 23,848 067 Willow Oaks 121,848 100,965 20,883 209 Winchester 117,468 91,161 26,307 095 Winridge Elem 130,973 98,790 32,184 158 Wooddale Middle 191,992 139,749 52,243 140 Wooddale High 142,791 99,805 42,986 152 Administration Cafeteria 19,783 40,856 (21,072) 399 Warehouse - Admin. & Various - (1,599,858) 1,599,858 153 Warehouse - Mallory 1,513 636,568 (635,055)
Total Food Service $ 17,789,712 $ 15,568,713 $ 2,220,998
Page 230 of 234
21 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS REVENUE AND EXPENDITURES - FEDERAL PROJECTS OCTOBER 31, 2011
Deferred Expenditures Revenue Appropriations Revenues to Date (Receivable) 794 CDCP - Improving HEWB of Young People $ 284,387 $ 141,424 $ 168,112 ($ 26,688) 113 Consolidated Administration 10.01 3,880,988 2,972,735 3,642,153 (669,418) 635 Disproportionate Minority Contract 125,000 70,725 81,078 (10,353) 638 Early Childhood Education Pilot 9,897,431 - 2,984,525 (2,984,525) 642 Early Childhood Education Pilot 9,725,179 9,566,048 9,863,289 (297,241) 690 Education Jobs Fund Program 11,570,197 - 501,957 (501,957) 693 Education Jobs Program 11,570,199 6,767,676 7,064,915 (297,239) 156 Employment Security 25,500 51,000 23,398 27,602 763 English Literacy and Civics Education 50,000 54,572 27,899 26,673 781 English Literacy and Civics Education 68,000 - - - 785 Even Start Parents and Children Learning Together 225,000 196,948 225,838 (28,890) 702 Exceptional Children AYP Improvement 183,000 - 136,567 (136,567) 772 Exceptional Children Discretionary Funds 164,000 - 2,523 (2,523) 770 Exceptional Children Discretionary Funds 11.01 164,000 71,726 162,474 (90,748) 769 Exceptional Children Vocational Rehab Job Readiness 70,000 36,590 36,590 - 771 Exceptional Children Vocational Rehabilitation Job 68,000 - 12,078 (12,078) 155 First To The Top 17,231,572 13,461,363 14,514,757 (1,053,394) 626 First To The Top 18,539,944 - 2,428,348 (2,428,348) 162 FLAP III 266,025 234,960 257,915 (22,955) 121 Food Stamps Employment and Training Program 25,500 - - - 161 Foreign Language Assistance II 279,649 170,226 231,882 (61,656) 663 Foreign Language Assistance Program (FLAP III) 288,474 - 1,590 (1,590) 665 Foreign Language Assistance Program (FLAP II) 273,599 6,497 114,205 (107,708) 666 Foreign Languages Assistance Program (FLAP III) 271,420 2,831 43,984 (41,153) 798 Gaining Early Awareness Readiness For Undergrad Programs 640,000 9,547 226,560 (217,013) 117 Gear Up AVID 800,000 471,462 537,409 (65,947) 171 Gear Up Memphis (AVID) 924,800 924,800 924,800 - 592 High School Redesign 7,000,000 5,324,307 6,925,325 (1,601,018) 795 Highly Effective Teachers: By Design 99,248 1,480 51,840 (50,360) 780 HRSA School Clinic Equipment 499,167 - - - 523 IDEA Part B 10.01 23,201,735 23,497,103 23,509,457 (12,354) 526 IDEA Part B 11.01 24,469,701 19,945,989 19,823,900 122,089 519 IDEA Part B 12.01 24,130,197 3,200,000 5,596,599 (2,396,599) 525 IDEA Stimulus 25,204,149 23,132,332 25,144,574 (2,012,242) 132 Improving Health 284,387 225,713 183,573 42,140 134 Improving The Health and Educational Outcomes of Young People 284,203 326,630 273,130 53,500 715 L.E.A.P. 1,316,000 1,115,498 1,111,998 3,500 789 Learn and Serve 131,278 62,455 57,991 4,464 790 Learn and Serve 80,000 60,177 67,699 (7,522) 703 Memphis Career Connection 11.01 500,000 102,301 222,744 (120,443) 793 Minority HIV 11.01 117,936 102,092 82,404 19,688 649 Preschool Incentive Program 156,380 147,317 157,044 (9,727) 650 Preschool Incentive Program 158,400 - 35,040 (35,040) 527 Preschool Stimulus 1,094,464 977,687 1,086,006 (108,319) 615 Primetime 400,000 298,337 298,337 - 594 Primetime I 679,000 - 81,852 (81,852) 593 Primetime IV 700,000 537,997 547,080 (9,083) 610 Primetime IV 10.01 700,000 618,693 618,184 509 611 Primetime V 388,000 - 47,410 (47,410) 614 Primetime V 400,000 350,503 350,889 (386) 746 Project Diabetes 250,000 140,625 202,130 (61,505) 762 Rapid Response Dislocated Workers 77,800 113,094 99,958 13,136 582 School Leadership Initiative 592,056 429,484 550,990 (121,506) 658 School Leadership Initiative 523,549 - - - 609 Star Talk 99,028 99,028 93,531 5,497 743 Teacher Incentive Fund 2,486,478 - 22,644 (22,644) 741 Teacher Incentive Fund 11.01 433,413 164,763 271,565 (106,802) 724 Tennessee Dept Of Human Services Student Advocacy 238,338 - - - 682 Tennessee First To The Top - Focus Schools I 96,000 96,000 96,000 - 683 Tennessee First To The Top - Focus Schools II 87,000 19,205 36,604 (17,399) 678 Tennessee First To The Top - Principal Residency 499,131 - 206,860 (206,860) 674 Tennessee First To The Top - Teacher Residency 500,000 - 472,760 (472,760) 538 Title I D 97,709 97,709 31 97,678 511 Title I D 97,709 - 31,086 (31,086) 534 Title I Part A 59,731,638 37,441,029 44,645,180 (7,204,151) 533 Title I Part A 10.01 62,810,226 46,140,529 41,787,787 4,352,742 535 Title I Part A Improving Basic Programs Operated B 57,861,835 - 5,913,122 (5,913,122) 631 Title I School Improvement Grant 2011 8,220,822 - 695,274 (695,274) 537 Title I, Part A Stimulus 57,210,100 56,219,470 57,210,100 (990,630) 544 Title II A 8,084,753 6,301,074 6,354,471 (53,397) 543 Title II Part A 10.01 8,591,239 5,195,747 5,224,745 (28,998) 545 Title II Part D 210,771 12,217 44,496 (32,279) 548 Title II Part D 10.01 583,958 583,958 583,958 - 549 Title II Part D Stimulus 1,414,636 1,414,636 1,415,233 (597) 540 Title II, Part A Teacher and Principal Training Recruiting 6,763,217 994,943 2,441,145 (1,446,202) 567 Title III Part A English Language Acquisition 1,131,322 1,048,947 1,131,322 (82,375) 563 Title III, Part A English Language Acquisition 1,154,410 - 238,544 (238,544) 588 Title I-School Improvement Grant 11.01 8,640,227 6,484,704 6,698,709 (214,005) 554 Title IV, Part A - Safe & Drug Free Schools 10.01 658,418 658,930 674,137 (15,207) 583 Title X Homeless Children and Youth 160,000 - 22,481 (22,481) 105 Title X, Part C Homeless Education 141,320 120,437 141,320 (20,883)
Page 231 of 234
NOTE: Expenditures to date include encumbrances. Report is based on project overall life. 19 BOARD OF EDUCATION OF THE MEMPHIS CITY SCHOOLS REVENUE AND EXPENDITURES - FEDERAL PROJECTS OCTOBER 31, 2011
Deferred Expenditures Revenue Appropriations Revenues to Date (Receivable) 722 TN Dept Of Human Services Families First $ 231,282 $ 241,244 $ 237,303 3,941 670 TN First To The Top-Renewal Schools 653,803 124,239 454,751 (330,512) 572 Vocational Program Improvement Carl Perkins 3,067,863 2,764,911 2,761,973 2,938 580 Vocational Program Improvement Carl Perkins 2,572,279 243,541 544,509 (300,968) 779 WIN Grassy 12.01 139,176 - 36,484 (36,484) 708 Wingrassy 229,027 233,292 180,506 52,786 694 Workforce Investment Act In School 291,509 - 69,849 (69,849) 698 Workforce Investment Act In School 600,000 609,479 280,490 328,989 709 Workforce Investment Act Out-of-School 1,000,000 561,902 259,827 302,075 716 Workforce Investment Network Out-of-School 352,500 - 77,466 (77,466) 621 Youth Empowerment Initiative 100,000 76,153 76,153 -
Grand Total $ 498,290,651 $ 283,869,031 $ 312,773,416 ($ 28,904,385)
Page 232 of 234
NOTE: Expenditures to date include encumbrances. Report is based on project overall life. 20 SHELBY COUNTY BOARD OF EDUCATION
COMMISSIONERS
Billy Orgel, Chairman (District 7)
Dr. Jeff Warren, Vice Chairman (District 5)
Dr. Snowden Carruthers (District 1) Venecia Kimbrow (District 4)
Stephanie Gatewood (District 1) David Pickler (District 5)
Christopher Caldwell (District 1) Kevin Woods (District 5)
Michael Wissman (District 2) Diane L. George (District 6)
Betty J. Mallott (District 2) Sara L. Lewis (District 6)
Teresa Jones (District 2) Reginald Porter, Jr. (District 6)
David Reaves (District 3) Ernest Chism (District 7)
Patrice J. Robinson (District 3) Tomeka Hart (District 7)
Raphael McInnis (District 3) Dr. Freda G. Williams (At-Large Position 1)
Joseph Clayton (District 4) Dr. Kenneth T. Whalum, Jr. (At-Large Position 2)
Martavius D. Jones (District 4)
Dr. Kriner Cash, Superintendent
2597 Avery Avenue ♦ Memphis, TN 38112
October 31, 2011
Memphis City Schools does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age. Page 233 of 234 Shelby County Board of Education Business Meeting Agenda - December 20, 2011 Agenda Item #37
Title Approval of Consent Agenda - December 20, 2011
Description
Recommendation It is recommended that the Shelby County Board of Education approves the December 20, 2011 Consent Agenda.
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Financial Impact
Page 234 of 234