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No. 144 Journal of East Asian Libraries Journal of East Asian Libraries Volume 2008 Number 144 Article 15 2-1-2008 No. 144 Journal of East Asian Libraries Journal of East Asian Libraries Follow this and additional works at: https://scholarsarchive.byu.edu/jeal BYU ScholarsArchive Citation Libraries, Journal of East Asian (2008) "No. 144 Journal of East Asian Libraries," Journal of East Asian Libraries: Vol. 2008 : No. 144 , Article 15. Available at: https://scholarsarchive.byu.edu/jeal/vol2008/iss144/15 This Full Issue is brought to you for free and open access by the Journals at BYU ScholarsArchive. It has been accepted for inclusion in Journal of East Asian Libraries by an authorized editor of BYU ScholarsArchive. For more information, please contact [email protected], [email protected]. JOURNAL 圖書 OF 图书 EAST 図書 ASIAN 도서 LIBRARIES No. 144 February 2008 Council on East Asian Libraries The Association for Asian Studies, Inc. ISSN 1087-5093 TABLE OF CONTENTS Number 144 February 2008 From the President i Articles Ping Situ New Concept of Collection Management: A Survey of Library Space-related Issues 1 Guo-hua Wang LLOLI: Language Learning Oriented Library Instruction 16 Meng Zhan and Fei Yu Analysis and Digital Processing of the 1911-1949 China Literary Collection 21 Reports Report on the Working Meeting of The North American Coordinating Council on Japanese Library Resources 27 Report on the First NCC Image Use Protocol Task Force Meeting 35 2006-2007 CEAL Statistical Report 42 Grand Opening of T. H. Tsien Library in Nanjing University: an International Celebration 70 New Appointments 72 Retirements Bill McCloy 73 Charles Wu 75 Announcements 77 Indexes 79 Journal of East Asian Libraries, No. 144, February 2008 FROM THE PRESIDENT The annual conference of the Council on East Asian Libraries (CEAL) will be held at the Hyatt Regency Atlanta, International Ballroom South, on Wednesday, April 2 and Thursday, April 3. Related meetings and workshops will begin on Monday March 31 and continue throughout the week. The Association for Asian Studies (AAS) conference will take place in the same location between Friday April 4 and Sunday April 6. I would like to call your attention to a special forum entitled “The Changing Environment and the Future of East Asian Collections in North America”, which will be convened at the Plenary Session. This forum will examine recent trends and developments among research libraries in operating environment, collection, service, and scholarly communication, and their implications for East Asian collections in North America. Such discussions will be conducive to developing a common agenda for East Asian collections through local and national initiatives. A panel of distinguished speakers will each examine one aspect of the East Asian library operations. A Q&A session will provide an opportunity for CEAL members to join the discussion. Peter Zhou, Assistant University Librarian and Director, C.V. Starr East Asian Library, University of California, Berkeley, will be the Forum moderator. These will be the topics of discussion, and the speakers: Staff requirements, job training and skill sets: Ellen Hammond, Curator, East Asia Library, Yale University. Building collections and scholarly resources for East Asian studies: Yuan Zhou, Curator, East Asian Collection, University of Chicago. Making East Asian digital resources web-scale: infrastructure for East Asian collections: Jim Cheng, Head, International Relations and Pacific Studies Library/East Asian Collection, University of California, San Diego. Scholarly communication and patron services: Maureen Donovan, Japanese Studies Librarian and Associate Professor, Ohio State University. A complete schedule for the CEAL conference and related meetings may be found on the CEAL hope page, at http://www.eastasianlib.org/AnnualMeeting/CEAL2008.htm or http://www.eastasianlib.org/AnnualMeeting/CEAL2008.pdf. Best wishes, everyone, and I look forward to seeing you in Atlanta. Philip Melzer, President i Journal of East Asian Libraries, No. 144, February 2008 NEW CONCEPT OF COLLECTION MANAGEMENT: A SURVEY OF LIBRARY SPACE-RELATED ISSUES Ping Situ The University of Arizona Abstract Even though information available in digital format is convenient and valuable, print collections continue to play a very significant role in academic institutions, especially those that have programs requiring non- Romanized script materials. However, due to limited physical space and budgetary resources, the shelving space scarcity has become one of the main collection management problems that many academic libraries have to confront. This article reports on a survey of library space related issues in academic institutions that collect and manage Chinese language materials. The findings and comments from the survey shed light on future collection management options and decisions regarding how to maximize the use of available resources. The results and observations of this study will be of interest to other East Asian Studies (EAS) librarians as well as collection managers who specialize in other area studies. In addition, it is hoped that this paper will stimulate discussion by EAS library communities and library administrators on “ownership” versus “access” of East Asian materials. Introduction Physical space shortage, shrinking budgetary resources, and changing customer needs and expectations have pushed many academic libraries to consider using high-density off-site storage facilities for their low- use materials. However, the University of Arizona (UA) Library, which also has a space shortage dilemma, does not plan to use a remote storage option as a solution to their overcrowded stacks. The UA Library is taking other flexible collection management approaches, such as identifying duplicate copies and removing them from the shelves, installing compact shelving, regularly reviewing all approval plan profiles and revising them to reflect a close alignment with the teaching and research needs of faculty and students, and replacing print journals with back-files/archives of full-text electronic journal databases. Although these collection management practices seem reasonable and work for the library as a whole, the author is concerned about possible negative impact to the EAS collections (Chinese in particular) because of their unique nature. East Asian collections in vernacular scripts differentiate themselves significantly from their mainstream Western counterparts in numerous aspects, such as publishing industry, scholarly communication, book-trade, technical processes, as well as licensing and copyright constrains associated with the electronic databases.1 Between May and June 2007, the author conducted a brief survey about library space related issues of 45 academic libraries that have relevant Chinese language collections with the following objectives: a) determining if academic libraries that have Chinese language collections are running out of shelf space; and b) learning what collection management approaches are being taken to accommodate the growing print collections and alleviate or prevent shelf space constraints. Literature Review Since few studies have been done on collection growth and management with a focus on East Asian collections, this literature review covers publications on collection management issues and options in general with relation to library physical space challenges in academic institutions. Since the 1970s, due to library physical space shortage and decreasing financial resources, more and more academic libraries have chosen high-density off-site storage options to accommodate their growing print collections (Lougee, 1992).2 Because of increasingly shrinking funds, Reilly (2002) predicts in his study that it will be impractical for individual libraries to preserve heavily redundant and enormous amounts of print collections. Given the magnitude of the information in print format, long-term preservation of even the most critical research materials ought to be a cooperative endeavor.3 Bridegam (2004) recognizes that a collaborative approach to print preservation at the local level was not an option. This was a needed strategy so each collaborating institution could find long-term solutions to their lack of physical space, consistently growing print acquisitions and continuing budget crisis.4 Agee (2007) suggests that in order to alleviate physical 1 Journal of East Asian Libraries, No. 144, February 2008 space crisis, to avoid unnecessary redundancy in collections and to better meet patrons’ information needs, independent state or regional storage facilities ought to align themselves into national or international network programs. This would allow institutions to maximize the usage of the existing resources of technology and infrastructure.5 According to the 1992 ARL library survey, many libraries indicated that their institutions were developing policies or services that focused on access rather than ownership (Rutstein, 1993).6 The traditional role of librarians as “information collectors” is being challenged by their new positions as “providers of access to information” (Kane, 1997).7 Baldwin (1996) proposes that in this rapidly-advancing digital technology era, what we need to do is not to own every single physical item that our patrons might use, but to provide them with reliable and timely access even though the requested materials are not “owned” or housed in the individual library.8 Roberts (1992) suggests that it is time to reevaluate the value of Interlibrary Loan (ILL)/Document
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