MINUTES AAA Joint Victorian & Tasmanian Division Meeting Tuesday, 24 February 2015 08:30 – 17:00 Avalon Airshow Conference Centre

ATTENDEES: Mel Percival (Chair) Hobart Paul Ferguson (Chair) Stephen Goodwin Australian Association Chairman Simon Bourke Australian Airports Association Jared Feehely Australian Airports Association Glenn Paraman Airport Lighting Specialists Martin Chlupac Airport Lighting Specialists Paul Fitzgerald Airport Survey Consultants Pty Ltd Bryan Fitzgerald Airport Survey Consultants Pty Ltd Tom Griffiths Airports Plus Ray Oakley Airports Plus Kent Quigley Airservices Australia Graham Gourley Altara Group Pty Ltd Alistair Dorward Altara Group Pty Ltd Sean Tobias Arup Paul Hodgen Australia Pacific Airports (Launceston) Pty Ltd Bron Wiseman Avdata Pty Ltd Sharon Lee Avdata Pty Ltd Jeremy King Avlite Systems Pty Ltd Roger Druce Bacchus Marsh Aerodrome Management Inc Viviane Lambreton Beca Consultants Pty Ltd David Barter Beca Consultants Pty Ltd Kevin McFarlane Beca Consultants Pty Ltd Joseph Walsh Beca Consultants Pty Ltd Darren Angelo CASA Kevin Gould CASA John Hartigan City of Ballarat Darryl Tonkin City of Kalgoorlie-Boulder Phil McConnell Cloud Aviation Pty Ltd Evan Smith Downer EDI Works P/L Graeme Ware Phil Gregory Essendon Airport Jeff Grace Flinders Island Council Marcial Rivera Fulton Hogan Brian Roberts Gannawarra Shire Christie Ariaratnam Hyder Consulting Arthur Johnstone King Island Council

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Trent Kneebush Kneebush Planning Gino Pomella L-3 Communications Neil Cooper Garry Baum Lethbridge Airport Simon Deeble Airport David Farrell Travis Jones Melbourne Airport Karl Payne Melbourne Airport Marc Storti Melbourne Airport Melanie Hearne Melbourne Airport Jason Williams MHSC Transportation Services Bill Burke Corporation. AJ Wackrow Moorabbin Airport Allan Ralph Northern Grampians Shire Council Shane de Wit Parking & Traffic Consultants Grant Titmus Red Agency Ben Hargreaves REHBEIN Airport Consulting Nick van Bronswijk RPS Group Laura McColl Safegate Australia Sean Balchin UMS Bruce Sinclair Varec Australia John Finnerty Warrnambool City Council Terry O'Sullivan Warrnambool City Council Theo Christopher Wellington Shire Council Daniel Gall Wellington Shire Council

1. Welcome and Introductions

Ken Jarvis, Board Member of Aviation Development Australia Limited, (organisers of the Australian International Airshow and Aerospace & Defence Exposition) provided the group with an introduction and welcome to the Australian International Airshow.

The Division Chairs, Mel Percival and Paul Ferguson welcomed the group and thanked everyone for their attendance.

2. AAA Chairman’s Report

Stephen Goodwin, Chairman of the Australian Airports Association, provided members with a high level, strategic overview of the association and a report from the AAA Board. Points of interest included: · The current financial situation of the AAA, highlighting the financial success of the 2014 National Conference. · The upcoming AAA Board Stakeholder dinner and the opportunity this event provides to access high-level government stakeholders and discuss industry issues. · The AAA Strategic Plan, noting that the secretariat has met a significant number of the targets set by the Board. · The 2015 National Conference and Exhibition, which will be held in Hobart from Monday 12 to Friday 16 October 2015. · A membership survey will be undertaken this year in April/May. The Chairman highlighted that the Board views the membership survey as a very important tool for the AAA to ensure the organisation is meeting the needs of its members. · The AAA will be investigating how to move into providing members with education opportunities this year.

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· An overview of the current policy setting for the association, highlighting that a number of government departments are now relying heavily on the AAA for submissions and industry feedback. · Discussion of the proposed regional aerodrome infrastructure paper. · Overview of the Defence Aircraft payment program, which now has a clear procedure in place. Furthermore, the AAA will be negotiating a rate review with Defence this year. · Finally the Chairman discussed with members the AAA’s goal to further engage with Local Governments through targeted marketing and a closer relationship with the Australian Local Government Association.

3. AAA Activity Update & New Victorian Government Update

Simon Bourke, AAA Policy Manager, provided an update on the current activities of the AAA secretariat. Points of interest included: · An overview of the current AAA Board, taking note of recent changes following the AAA AGM last year. · Brief explanation and overview of the AAA Strategic Plan. · Discussion of the AAA’s major activities during the 2014/2015 financial year: o The inaugural Operations Forum which was held in June 2014 in Adelaide with more than 130 attendees; o Launched ACI AMPAP course in Australia and formed an MOU with ACI to promote online education programs run by ACI; o National Conference and Exhibition on the Gold Coast which was held in November 2014 with over 650 attendees; o The inaugural Airport Safety Week (29 Sept – 3 Oct 2014) which saw 74 airports take part in the campaign; o The launch of new AAA Corporate Membership Directory; o Development of the MOS 139 issues register which was submitted to CASA; o The AAA developed a major submission to Safety Review into the ATSB and CASA; o Released Airport Practice Note 5 ‘Planning around airports – safeguarding for the future’; o Released research report ‘Securing the future of Australia’s Metropolitan Airports’; and o Completion of over 50 separate submissions and letters to Government and stakeholders on a variety of issues affecting the airport sector. · Overview of the new AAA Website and the resources that are now available to members online. · Major projects for 2015 include: o AAA education offering development; o Launching of the AAA Mentoring Program in April; o The development of new Airport Practice Notes; o Further practice notes and resources in the Planning and Noise area; o Emergency Planning Forum being held in Sydney in November; o Re-vamp of Small Regional Aerodrome Networking Teleconferences; o Airport Safety Week (26-30 October 2015); and o The CASR 139 and MOS 139 review. o Overview of the Policy Focus of the AAA for 2015 in the areas of security, planning, CASA and aerodrome safety, deregulation, and regional aerodrome infrastructure. · Discussion of the 2015 Membership Survey. · Major issues running hot at the moment for the Airport Sector: o Commonwealth Senate Inquiry into Aviation Security,;

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o Submission of the AAA Security Priorities Document to the Department of Infrastructure and Regional Development (Office of Transport Security); o Development of updated Bird Information Sheets for industry; o Beginning the CASA post implementation review of CASR 139 and MOS 139; o Finalising the Victorian ‘Planning around Airports’ document; and o New Governments in and Queensland. · Upcoming events in 2015 including: o AAA Divisional Meetings (VIC/TAS – Avalon, QLD – Brisbane, NSW – Dubbo, SA – Kangaroo Island, WA – Esperance); o AAA Industry Mentoring Program launch (29 April 2015, Sydney); o ACI AMPAP Training Customer Service Culture program (13-24 April 2015, Sunshine Coast); o AAA Airfield Pavements and Lighting Forum (30 April – 1 May 2015, Sydney); o AAA/Airservices Australia Aviation Industry Noise Forum (27 May 2015, Canberra); o AAA National Conference and Exhibition (12-16 October 2015, Hobart); o Airport Safety Week (26-30 October 2015); and o AAA Emergency Planning Forum (18 November 2015, Sydney).

Following the AAA secretariat update members asked a question of CASA regarding the recent NPRM. The question asked whether CASA put more weight on the actual number of submissions compared to a single industry submission. Darren Angelo from CASA confirmed that CASA will give an AAA submission additional consideration, as it is generally representative of the views of a large number of airports across the country. It was noted that CASA places no added emphasis on the quantity of submissions/comments that reiterate identical arguments multiple times.

Simon Bourke also provided members with a brief update on the new Victorian Government. In addition to this Paul Ferguson mentioned that it will take the new government some time to establish a relationship with industry and determine their Aviation needs and requirements.

4. Members’ Reports - ‘Around the Aprons’ Members provided updates to the group on activities at their respective aerodromes. Highlights included: · Arthur Johnson from King Island Council: o The airport’s terminal expansion will be finished by mid to late May, and the airport is expecting possible charter flights this year in relation to the new golf courses on the island. o The airport’s new Master Plan is currently underway and should be placed on public consultation soon. o The airport also has both OTS and CASA inspections coming up very soon. · Brian Roberts from Gannawarra Shire Council: o A new self-bunded aviation fuel tank supplying Avgas and Jet A1 with bowser and automated payment system has just been completed at Kerang Aerodrome. This was a result of the Victorian Government Regional Aviation Fund. · Phil Gregory from Essendon Airport: o The airport is starting an overlay on the east west next week. o The airport hotel is on track to commence construction soon. o The airport continues to work with regional airports, airlines and charter operators to further develop services. · John Hartigan from the City of Ballart: o There has been huge growth at and around the airport with the proposed bypass going past the airport and the Ballart employment zone. o The local flying school has increased the number of students to over 100.

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o There is a large amount of fire-fighting equipment on the airport for the fire season. · Theo Christopher from Wellington Shire Council: o The Council is currently waiting for the announcement by the Department of Defence for the location of the RAAF flying school contract, which is expected sometime in the near future. o The Council has to manage some native grass on the aerodrome that is federally protected and causing some challenges. o The Council has requested that Officers look at possible freehold development of West Sail Aerodrome. Officers are going back to the Council to further consider the option. · Jason Williams from : o Outlined that on the Australia Day weekend the airport experienced a fire with the power generation facilities for the airport. o The airport is still actively looking for an airline to operate an RPT service for the upcoming winter season. o The airport is also undertaking some general maintenance at the airport including reline-marking parts of the aerodrome. · Ray Oakley from Airports Plus on behalf of : o The airport is currently in the process of completing a runway overlay. The last overlay occurred in in 1997. · Neill Cooper from Latrobe City Council: o The $6 million program for runway upgrades is almost complete. · Garry Baum from Lethbridge Airpark: o The aerodrome received a million dollar grant to seal the 1,800m long and 18m wide runway. o As a result of the runway upgrade the aerodrome is experiencing far more charter work. o The Country Fire Authority are undertaking their fire spotting activities from the aerodrome and have based some water bombers there. o 17 new blocks have sold and are now ready for development by their new owners. The aerodrome has experienced some challenges with the local Council around the title sales of the blocks. o An aircraft maintenance business is starting at the aerodrome. o The aerodrome recently held a brown ribbon day to raise money for cancer which was well attended. o Following a question from members Garry explained that blocks at the Airpark are either 18m by 18m blocks or up to 30m wide by 18m deep blocks. The aerodrome has three separate shed builders who come in and construct each of the hangers in a staged fashion. The Airpark also has a single meter for water and electricity and then individually meters the services for each block. · Melanie Hearne from Melbourne Airport: o The airport has commenced the planning for the development of the new runway. o The Southern Apron expansion project should be finished by late 2015. o Terminal 4 development is on track for completion around the end of the year. o The airport is currently developing an urban design strategy for landside areas. o The airport currently has four Major Development Plans underway for warehouse developments at the airport. · AJ Wackrow from Moorabbin Airport: o The airport is upgrading taxiway lighting which equates to around 5km of lighting. o The airport is currently undertaking various repairs to runways and looking at completing an overlay on the runway in the near future. In addition the airport is completing some fairly significant upgrade to the current MAG signs.

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o The airport also completed a full rewrite of the AEP following lessons learnt after a recent exercise. o The airports draft Master Plan will be out for consultation soon. o Movements for the airport are up and China Eastern Airlines have recently signed a flight training contact with a local flying school that will be housed on the airport with auxiliary facilities and services (housing, classrooms, etc.). o The airport has now finished an $8 million drainage project. o The Costco development is underway with handover of the site to them very soon and completion expected by September 2015. o The airport has also recently resigned a number of existing tenants to longer term contracts. · Terry O’Sullivan from Warrnambool City Council: o The Bureau of Meteorology has just installed some additional equipment at the airport. o are operating RPT services from the airport to Essendon Airport. o The airport is in the early stages of the development of further hangers. o The airport has installed an RNAV on one of the runways and hope to also have a single sided PAPI on that runway. · Darryl Tonkin from the City of Kalgoorlie-Boulder: o The airport has just finished a taxiway upgrade. The project ran overtime and had some issues with the contractor but the project seems to be on track now. · Mel Percival from : o The Federal Government signed a deed for the $35 million contract to start work on a runway extension. o The airport is working to establish Hobart as an Antarctic freight base. o Hobart Airport will be taking over security screening from Qantas very shortly. o The airport is finalising terminal redevelopment plans. o The draft Master Plan is scheduled to go out on consultation shortly.

5. AAA Victorian Airport Safeguarding Practice Note Presentation Trent Kneebush from Kneebush Planning provided a presentation to members on the AAA Victorian Airport Safeguarding Practice Note, which aims to protect both the airport and the community around the airport from incompatible developments.

Trent provided members with an overview of the National Airports Safeguarding Framework (NASF) guidelines and principles. The importance of airport safeguarding was discussed, noting the work of the National Airports Safeguarding Advisory Group (NASAG) and the additional resources that are expected to be released in the future.

The NASF is a set of principles and guidelines only. It is the responsibility of the state governments to introduce the principles into their respective planning laws and regulations.

Trent went on to discuss the AAA’s Airport Practice Note 5 - Planning Around Airports: Safeguarding for the Future, which was developed to be generic and relevant to all Australian states. The practice note sets the overall picture for airport safeguarding and aims to encourage state and local governments to adopt the NASF principles. The next stage for the AAA in the planning space is to develop state specific planning documents that will explicitly highlight how the NASF principles relate to each states current planning laws. Victoria is the first state the AAA is working on and this paper is currently in draft form for member feedback. Trent provided the group with an overview of the contents of the Victorian Airport Practice Note..

Trent concluded with a facilitated discussion among members regarding specific examples of planning controls at airports in Victoria and . Highlights of this discussion were: · Stawell Airport are having some challenges getting their local planners on board with airport safeguarding. The main issue is around the approval of wind farms surrounding

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the airports. Furthermore the airport is struggling with vegetation around the airport (existing and plantations) as there is currently no legislative control for the airport to trim and manage vegetation, however there are a lot of controls on environmental protection around rehabilitation and offsets. · Hobart Airport successfully oppossed a residential development that was proposed under the flight path near the airport. · Lethbridge Airpark struggles with inconsistency between the individual planners at the local council and the differences in their decisions. · Members highlighted that a number of urban councils do not understand that the protected airspace around the airport may extend into their jurisdiction. · Members noted that information around NASF and airport safeguarding needs to go out to developers before they start planning incompatible developments around airports. · Kalgoorlie Airport has had a clause inserted into the planning scheme to designate the Airport Manager as a referral agency for any proposed applications that may impact on the airport or its airspace. · Members noted that there are challenges within the current Victorian planning regulations to have a council owned aerodrome listed as a planning referral agency.

6. Aviation Youth Engagement Strategies Presentation Paul Ferguson from Moorabbin provided the group with a presentation around strategies to engage youth in the aviation industry. Specifically Paul was seeking to find out if there is an industry consensus to develop a joint program to involve youth in aviation and encourage aviation careers.

Paul asked that any members interested in creating a group with a focus on encouraging young people to get involved in aviation should contact him direct or through the AAA secretariat.

Paul discussed a number of examples from Moorabbin Airport. Items included: · The airport held a career day last year and had around 130 children participate with Airservices Australia, with other aviation stakeholders also involved in the event. Furthermore the airport already has preregistrations of up to 300 children for the event this year. · The advantage of having an aviation museum on site was that it also helped to entice members of the public to visit the airport and learn about aviation. · Some of the challenges and opportunities available to airports around attracting youth into aviation were discussed by the group. · The airport is encouraging interest in the program from other aviation stakeholder’s not just airports. This also includes flight training organisations as without pilots the airports would not have customers. · The airport is also engaging with the community through the installation of a playground and picnic tables that overlook airside. · Furthermore the airport engages with the community by informing them through social media when interesting or different aircraft are expected at the airport.

7. Airservices Australia Joint Session - ‘Sustainable Aviation Forum – Airports Segment’ AAA members joined the Airservices Australia Sustainable Aviation Forum for presentations from Mike Rikard-Bell (Bruel & Kjaen) and Ron Brent (Aircraft Noise Ombudsman). Highlights from Mike Rikard-Bell’s presentation included: · An airport’s social licence to operate. · The Schultz curve which set the bar for the acceptable level of noise exposure. · The Schultz curve differs in each city/community as different communities will be annoyed with different levels of noise due to other environmental factors.

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· Discussion of the mandating of quieter aircraft by ICAO. Currently it is hard to make major steps in aircraft noise management due to existing environment and world setting with growth in traffic. · The level of involvement of stakeholders varies greatly across airports and communities.

Highlights from Ron Brent’s presentation included: · The solution to aircraft noise is to better manage the fact that aircraft noise is always going to be there. · Perception is the real source of annoyance. Perception relates to the understanding of noise and the aviation industry. · The four key areas for the aviation industry to improve are: 1. Improve aviation operations (aircraft, air traffic control, etc.). 2. Provide better information to the community (why). 3. Engage with people who are concerned with aircraft noise. 4. Influence land planning around airports. · Air traffic corridors and flight paths can be considered invisible infrastructure. · Clear lines on maps don’t give good examples to the public.

8. CASA Update Darren Angelo provided the group with a presentation outlining the policy setting and goals of the CASR 139 and MOS 139 Post Implementation Review (PIR). Darren identified that CASA hoped to have the first project team meetings within the next four weeks.

Darren also informed the group that CASA is currently drafting an Advisory Circular on the operating surfaces of an aerodrome.

9. Media Management for Smaller Airports Unfortunately due to time constraints this presentation was forfeited.

10. Other Business No other business was raised by members.

11. Meeting Close Mel and Paul, Division Chairs, also sought to thank Aviation Development Australia Limited for tickets to the Australian International Airshow and acknowledged the importance to of the event to Australian Aviation. The Chairs also made note that the conference facilities have been a great venue for the joint division meeting and felt that the combined meeting was very well received by members and provided a good opportunity for airports to socialise and engage with one another.

Mel Percival, Tasmanian Division Chair closed the meeting and thanked everyone for their attendance.

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