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Employee Handbook EMPLOYEE HANDBOOK School District 4171-07 Staff Handbook Board Approved Date: July 27, 2019 1 TABLE OF CONTENTS I. SCHOOL DISRICT VALUES (Page 6) 1. Vision Statement 2. Mission Statement 3. Expectations II. GENERAL POLICIES (Pages 7 – 23) 1. Equal Employment Opportunity – pg. 7 2. School District and Religion – pg. 7 3. At will nature of our employment relationship – pg. 7 4. Immigration Law Compliance – pg. 7 5. Employee concerns/conflict resolution – pg. 7 6. Orientation and Training – pg. 8 7. Professional Development – pgs. 8-10 8. Bullying – pg. 10 9. Harassment and violence – pg. 10 10. Sexual Harassment – pg. 11 11. Sexual Violence – pg. 11 12. Racial Harassment – pg. 11 13. Racial Violence – pg. 11 14. Assault- pg. 12 15. Religious Harassment – pg. 11 16. Religious Violence – pg. 12 17. Harassment or Violence as Abuse –pg. 12 18. Reporting Procedures – pg. 12 19. Reprisal – pg. 12 20. Disability Management/Americans with Disabilities Act – pg. 12-13 21. Substance Abuse – pgs. 13 22. Reports of Student Substance Abuse – pg. 13-14 23. Mandated Reporting of Child Neglect or Physical or Sexual Abuse – pg. 14 24. Solicitation, Distribution and Loitering by Non-Employees – pgs. 14 25. Solicitation, Distribution and Loitering by Employees – pg. 14-15 26. Solicitation, Distribution: Charitable Organizations and Events – pg. 15 27. Smoking Policy – pg. 15 28. Employee Background Check – pg. 15 29. Engaging In Other Employment – pgs. 15 30. Hiring of Relatives – pg. 15 31. Employee with Children Enrolled at The School District-pg. 16 32. Confidential Information – pg. 16 33. Communications and Computer Use Policy – pgs. 16-17 34. Use of School Property and Equipment Policy – pg. 18 35. Internet/Intranet Usage at The School District – pg. 18 36. Internet/Intranet Etiquette and Utilization – pg. 18 37. Inappropriate Use – pg. 18 38. Employee Violations – pg. 18 39. Employee Monitoring and Inspections – pg. 18 40. Social Media –pgs. 19-20 41. Telephone Message During Work Hours – pg.20 42. Dress Code – pg. 20 A. Jewelry, Makeup, Perfume, and Cologne – pg. 20 B. Hats and Head Covering – pg. 20-21 43. Announcements – pg. 21 44. Gifts/Conflict of Interest – pg. 21 45. Romantic Relationships pg. 21-22 46. Workplace Violence – pgs. 22 47. Policy Prohibiting Weapons – pg. 22-23 School District 4171-07 Staff Handbook Board Approved Date: July 27, 2019 2 48. Work Product Ownership – pg. 23 49. Wage Disclosure Protections- pg. 23 III. EMPLOYMENT RECORDS (Page 23-24) 1. Change of Personal Data- pg. 23 2. Personal Records- pg. 23 3. Performance Evaluation- pg. 24 4. Staff Meetings and Staff Development-pg. 24 5. Strategic Planning-pg. 24-25 IV. STANDARD OF CONDUCT (Pages 25 – 29) 1. Minnesota Teachers Code of Ethics – pg. 25 2. School District Expectations of Personal Conduct – pgs. 25 3. Staff/Faculty—Student Relationship – pg. 26 4. Employer Expectation – pg. 27 5. Attendance and Punctuality – pg. 27 6. Staff Absence – pgs. 27-29 7. Substitute Plans-pg. 27 A. Scheduled Absence – pg. 28 B. Excused Absence- pg. 28 C. Unexcused Absence-pg. 28 D. Excused tardy – pg. 28 E. Unexcused tardy – pg. 29 F. Personal days- pg. 29 8. Corrective/Disciplinary Procedures – pg. 29 V. COMPENSATION AND HOUR POLICIES (Pages 29 – 31) 1. Employee Definition and Status – pg. 29 2. Employment Type – pg. 30 A. Full-Time Employee – pg. 30 B. Part-Time Employee – pg. 30 C. Temporary labor (Substitutes and Interns) – pg. 30 D. Casual Labor – pg. 30 3. Employee Classification – pg. 30 A. Exempt – pg. 30 B. Non-Exempt – pg. 30 C. Offer of Continued Employment for the Following School Year – pg. 30 D. Contract Labor – pg. 30 E. Time Sheets – pg. 30 F. Payroll and Direct Deposit – pg. 30 G. Payroll Schedule – pg. 30 H. Payroll Deductions – pg. 31 4. Holidays – pg. 31 A. Full Time Employee – pg. 31 B. Temporary Employee – pg. 31 5. Inclement Weather – pg. 31 VI. SAFETY & SECURITY (Pages 31-32) 1. Emergency Procedures – pg. 31 2. Work-Related Injury – pg. 31 3. Continuation of Insurance due to work related Injury – pg. 32 4. Personal Property – pg. 32 VII. BENEFITS (Pages 32-39) 1. TRA (Teachers Retirement Association) – pg. 32 2. PERA (Public Employees Retirement Association) – pg. 32 School District 4171-07 Staff Handbook Board Approved Date: July 27, 2019 3 3. 403(b) and/or 457 Plan – pg. 32 4. Continuation of Medical Coverage Insurance (COBRA) – pg. 32 5. Return to Work – pg. 33 6. Medical Information (HIPAA) – pgs. 33-34 7. Genetic Information Nondisclosure When Requesting Leave Time – pg. 33-34 8. Family Medical Leave Act – pg. 34 A. Employee Eligibility – pg. 34 B. Leave entitlement – pg. 34 C. Maintenance of Health Benefits – pg. 34 D. Job Restoration – pg. 34 E. Notice and Certification – pg. 35 9. Military Family Leave Entitlements – pg. 35 10. Military Caregiver Leave – pgs. 35 A. Qualifying Exigency Leave – pg. 35 B. Qualifying Exigencies include- pg. 35 11. Minnesota Parenting Leave – pg. 36 12. Uniformed Services Employment and Reemployment Rights Act (USERRA) – pg. 36-37 13. Pregnancy Accommodations- pg. 37 14. Nursing Mother Accommodations – pg. 37 15. School Activities Leave – pg. 37 16. Short Term Absences – pg. 37 17. Bereavement – pg. 37 18. Jury Duty – pg. 38 19. Witness Leave – pg. 38 20. Voting Leave – pg. 38 21. Bone Marrow – pg. 38 22. Sabbatical Leave – pg. 38-39 VIII. SEPARATION FROM EMPLOYMENT (Page 39-40) 1. Voluntary Termination-pg. 39 2. Involuntary Termination-pg. 39 3. Layoff: Reduction in Force-pg. 39-40 4. Return of Property-pg.40 IX. GENERAL SCHOOL PROCEDURES (Pages 40-42) 1. Food – pg. 40 2. Keys – pg. 40 3. Personal Appliances in the Workplace—pg. 40 4. Multicultural Awareness – pg. 40 5. Workshops – pg. 40 6. Identification Badges – pg. 40 7. School Events – pg. 41 8. Visitors – pg. 41 9. Safety and Security Policy- pg. 41 10. Volunteers – pg. 41 School District 4171-07 Staff Handbook Board Approved Date: July 27, 2019 4 Handbook Acknowledgment This employee handbook was adopted by School District 4171-07, known as the “School District” to help you understand some of the personnel policies and guidelines that affect your employment. This handbook supersedes any and all previous handbooks, oral statements, prior policies, practices, (promises), or writings in any form, regarding your employment, except express written employment agreements signed by the Logistics Officer and/or Academic Officer. In addition, "At Will" employment is a law in Minnesota. What this means is that you are not required to work for the School District for any set period of time and may terminate your employment at any time for any reason. This "At Will" law is also applicable to the employer, meaning the School District can terminate your employment at any time for any reason that does not violate local, state or federal law. All employees are requested to respect the confidentiality of the work that the school does. All of us must preserve this confidentiality at all times. This Employee Handbook does not constitute a contract of employment. It is a guide to provide you with information on policies and procedures. Adherence to these policies and procedures are required by our employees. If you do not comply disciplinary actions may be pursued. By signing below, you, the employee, are stating that you have read and understand the content of the handbook. The School District reserves the right to change, add to or deviate from any of the policies or guidelines. Date: Print Name: Signature: School District 4171-07 Staff Handbook Board Approved Date: July 27, 2019 5 NOTICE The policies and procedures contained in this handbook are a guideline for the employment relationship between the employee and the school district and are subject to revision without notice. This handbook is intended to provide the employee with general information regarding important benefits and policies of the school district. This handbook supersedes and revokes all previous handbooks, past practices, or other written or oral statements of policy and procedure. Please read this handbook thoroughly and retain it for future reference. This Employee Handbook and the policies contained herein do not in any way constitute, and should not be construed as, a binding contract of employment or a promise of continued employment between the school district and the employee. This Employee Handbook does not alter the at-will employment relationship between the school district and its employees. Please see the at-will employment relationship section for further details. The policies and procedures outlined in this handbook are not intended to create any contractual rights or duties, and will be applied at t h e School District’s discretion. The School District can deviate from the policies and procedures, or change, modify, supplement, withdraw, or revoke them, at any time, with or without notice. Only the Logistics Officer or designee can make changes to the Employee Handbook and submit to the Board of Directors for final approval. Any agreements contrary to this policy must be in writing and signed by the Logistics Officer or designee. I. SCHOOL DISTRICT VALUES VISION STATEMENT: We believe that each student will reach his/her highest potential through an educational program building upon their learning styles, language development, life experiences, and cultural backgrounds. Each student will be able to identify with their own culture and its invaluable significance, resulting in the knowledge of who they are, where they come from and ultimately developing them into social and academic maturity in today’s society. MISSION STATEMENT: The mission of the School District is to provide quality, relevant and multicultural education for all students. The unique framework is relevancy, which is a critical component for the learning process if and when the students can build on their prior knowledge.
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