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CITY COUNCIL September 10, 2013 Council Chambers • 777 SW Deschutes Avenue

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CITY COUNCIL September 10, 2013 Council Chambers • 777 SW Deschutes Avenue CITY HALL 716 SW EVERGREEN AVE REDMOND, OR 97756 541.923.7710 FAX: 541.548.0706 www.ci.redmond.or.us CITY COUNCIL September 10, 2013 Council Chambers • 777 SW Deschutes Avenue COUNCIL SEPTEMBER 10, 2013 WORKSHOP AGENDA 6:45 A.M. MEMBERS I. CALL TO ORDER George Endicott Mayor II. UPDATES A. Energy Savings Performance Contracting, Bill Duerden Tory Allman III. SEPTEMBER 10, 2013, P.M. MEETING AGENDA REVIEW Councilor IV. ADJOURN Joe Centanni Councilor SEPTEMBER 10, 2013 MEETING AGENDA 7:00 P.M. Camden King I. CALL TO ORDER / ESTABLISH A QUORUM Councilor II. INVOCATION Ginny McPherson A. Pastor Sean Mills, Redmond Church of God Seventh Day Councilor III. PLEDGE OF ALLEGIANCE Ed Onimus IV. COMMENTS FROM CITIZENS AT THE MEETING Councilor V. CONSENT AGENDA Jay Patrick A. Minutes of August 27, P.M. Council Meeting Exhibit 1 Councilor VI. PROCLAMATION A. 12th Anniversary of September 11, 2001 Exhibit 2 B. POW-MIA Awareness Day Exhibit 3 C. Suicide Prevention Month Exhibit 4 VII. ACTION ITEMS A. Intergovernmental Agreement with the Oregon Department of Exhibit 5 Transportation for the East Redmond Industrial Site VIII. MAYOR’S COMMENTS IX. COUNCIL COMMENTS X. CITY MANAGER COMMENTS XI. ADDITIONAL COMMENTS FROM CITIZENS AT THE MEETING XII. ADJOURN Regular Council meetings are broadcast live on COTV11 – BendBroadband Channel 11 beginning at 7:00 p.m. on the 2nd and 4th Tuesdays of each month. Rebroadcasts are scheduled for the non-meeting Tuesdays at 7:00 p.m., and Sunday at 1:00 p.m. Anyone needing accommodation to participate in the meeting must notify Mike Viegas, ADA Coordinator, at least 48 hours in advance of the meeting at 541-504-3032, or through the Telecommunications Relay Service (TRS) which enables people who have difficulty hearing or speaking in the telephone to communicate to standard voice telephone users. If anyone needs Telecommunications Device for the Deaf (TDD) or Speech To Speech (STS) assistance, please use one of the following TRS numbers: 1-800-735-2900 (voice or text), 1-877-735-7525 (STS English) or 1-800-735-3896 (STS Spanish). The City of Redmond does not discriminate on the basis of disability status in the admission or access to, or treatment, or employment in, its programs or activities REGULAR CITY COUNCIL MEETING OF THE CITY OF REDMOND WAS HELD AUGUST 27, 2013, IN THE CITY COUNCIL CHAMBERS. COUNCIL MEMBERS PRESENT: Tory Allman – Joe Centanni – George Endicott – Camden King – Ginny McPherson – Ed Onimus – Jay Patrick STAFF PRESENT: City Manager Keith Witcosky – City Attorney Steve Bryant – Airport Director Kim Dickie – Police Chief Dave Tarbet – Public Works Director Bill Duerden – City Engineer Mike Caccavano – City Recorder Kelly Morse – Community Development Director Heather Richards – CIS Administrator Sheri Cleveland –– Finance/Budget Manager Jason Neff – Economic Development Program Manager Jon Williams – Senior Planner Sean Cook – Vehicle Maintenance Mechanic Mark Wilson – Sergeant Curtis Chambers – Police Officer Jonny Dickson – Airport Security Coordinator Nicole Jurgensen MEDIA PRESENT: Leslie Pugmire-Hole, Redmond Spokesman – COTV Mayor Endicott called the meeting to order at 7:00 p.m. INVOCATION Pastor Brad Goeman, Desert Song Community Church, led the invocation. PLEDGE OF ALLEGIANCE Councilor Onimus led the Pledge of Allegiance. COMMENTS FROM CITIZENS AT THE MEETING There were no comments from citizens at the meeting. MAJOR REDMOND STREET CONSTRUCTION UPDATES City Engineer Mike Caccavano updated the Council on major construction projects in Redmond including the reconstruction of 6th Street, improvements to SW Wickiup Avenue, and the 10th Street waterline. CONSENT AGENDA A. Minutes of June 25, 2013 P.M. Council Meeting (Exhibit 1) B. Minutes of July 11, 2013 Joint Workshop with Deschutes County Board of Commissioners (Exhibit 2) C. Minutes of July 16, 2013 Special A.M. Council Meeting (Exhibit 3) D. Minutes of July 16, 2013 P.M. Council Meeting (Exhibit 4) E. Minutes of August 6, 2013, Special A.M. Council Meeting (Exhibit 5) Councilor King moved, seconded by Councilor Patrick, to approve the Consent Agenda, motion passed. (Allman-yes, Centanni-yes, Endicott-yes, King-yes, McPherson-yes, Onimus-yes, Patrick- yes) PRESENTATIONS A. Employee Spotlights, Keith Witcosky (Exhibit 6) City Manager Keith Witcosky provided employee spotlights on Sergeant Curtis Chambers, Officer Jonny Dickson, and Vehicle Maintenance Mechanic Mark Wilson. Police Chief Dave Tarbet explained the heroic efforts use by Sergeant Chambers and Officer Dickson to save the life of Redmond resident Cheryl Pattan. Sergeant Chambers and Officer Dickson were presented with life saving medals. Page 2 – Redmond City Council Meeting – August 27, 2013 Public Works Director Bill Duerden shared that as a member of the Oregon Fire Service Honor Guard, Mr. Wilson had the honor of supervising the vigil for John Percin Jr. of West Linn, Oregon. Mr. Percin Jr. was one of the 19 Granite Mountain Hotshot firefighters that perished while fighting the Yarnell Hill fire in Arizona. B. 4th Quarter Financial Report, Jason Neff (Exhibit 7) Finance/Budget Manager Jason Neff presented the 4th quarter fiscal year 2012/2013 financial report, reviewed the dashboard, and answered questions from the Council. Mr. Neff noted that a comprehensive annual report on Juniper Golf Course will take place at a later date. BID AWARD/BID REJECTION A. Armed Security Services at Roberts Field (Exhibit 8) Airport Security Coordinator Nicole Jurgensen explained that in an effort to find ways to manage the reduction in funding and increased mandates for security, the staff researched combining the Airport’s armed and unarmed security services positions into one armed position. Ms. Jurgensen requested approval of a bid award to Rams Specialized Security Service, Inc. for Armed Security Services at Roberts Field. If approved, services will begin in September. Councilor King moved, seconded by Councilor Patrick, to award the Armed Security Services contract to Rams Specialized Security Service, Inc. and authorize the City Manager to sign a one- year contract in an amount not to exceed $235,000 and further authorize the City Manager to extend the contract for four (4) additional one-year terms based on each fiscal year’s budget, motion passed. (Allman-yes, Centanni-yes, Endicott-yes, King-yes, McPherson-yes, Onimus-yes, Patrick-yes) PUBLIC HEARINGS A. Ord. # 2013-09 – An ordinance amending the City of Redmond’s Comprehensive Plan Map and Zoning Map (Parks and Airport). (Exhibit 9) Mayor Endicott opened the public hearing. Senior Planner Sean Cook provided the Council with a presentation on Ord. #2013-09 which proposes amending the Redmond Comprehensive Plan Map and Zoning Map to accurately reflect park and airport lands. During the past 10 years, the City has acquired six properties which were converted to public parks with a variety of zoning designations. Staff proposes rezoning these park properties to the Park Zone. Those parks, which amount to 14.68 acres, are as follows: 1. Diamond Bar Park 2. Stack Park 3. Canyon Rim Park 4. Homestead Park 5. Fairhaven Park 6. Centannial Park Staff also proposes rezoning areas of land located inside the Airport’s security fence from M-1 Light Industrial to the Airport Zone. The Urban Area Planning Commission held a public hearing on June 18, 2013, and voted to recommend approval of the project. Mr. Cook and Community Development Director Heather Richards addressed questions from the Council. There being no further testimony, Mayor Endicott closed the public hearing. Page 3 – Redmond City Council Meeting – August 27, 2013 Councilor Allman moved, seconded by Councilor Onimus, to have the first and second reading of Ord. #2013-09 by title only, motion passed. (Allman-yes, Centanni-yes, Endicott-yes, King-yes, McPherson-yes, Onimus-yes, Patrick-yes) City Attorney Steve Bryant read the first and second reading of Ord. #2013-09, by title only. Councilor Allman moved, seconded by Councilor Onimus, to approve Ord. #2013-09, roll call vote: Allman-yes, Centanni-yes, Endicott-yes, King-yes, McPherson-yes, Onimus-yes, Patrick-yes, motion passed. B. Ord. # 2013-12 – An ordinance concerning the vacation of a portion of HF Jones Road 1907 (SW 39th Street) located north of SW Canal Boulevard and south of SW Badget Avenue. (Exhibit 10) Mayor Endicott opened the public hearing. Mr. Caccavano commented that the Council initiated the City’s request to vacate a portion of HF Jones Road 1907 at the July 16, 2013, Council meeting. The City has no plans to extend HF Jones Road, as a public street, north of Canal Boulevard. The City also needs to vacate the right-of-way in order to fulfill obligations described in the Dedication Agreement with the owners (Deschutes County Recording #2012- 25708). Public easements will be retained for existing and future utilities and allow for a public access trail. The City has obtained all of the necessary consents and utility easements. Staff supports the vacation. There being no further testimony, Mayor Endicott closed the public hearing. Councilor King moved, seconded by Councilor Patrick, to have the first and second reading of Ord. #2013-12 by title only, motion passed. (Allman-yes, Centanni-yes, Endicott-yes, King-yes, McPherson-yes, Onimus-yes, Patrick-yes) City Attorney Steve Bryant read the first and second reading of Ord. #2013-12, by title only. Councilor King moved, seconded by Councilor Patrick, to approve Ord. #2013-12, roll call vote: Centanni-yes, Endicott-yes, King-yes, McPherson-yes, Onimus-yes, Patrick-yes, Allman-yes, motion passed. CONTRACT REVIEW BOARD A. Res. #2013-16 – A resolution of the City of Redmond Contract Review Board adopting findings supporting a permissive cooperative procurement for the purpose of purchasing a Wausau High Speed Rotary Snow Plow with Carrier Vehicle (Snow Plow) for the Redmond Municipal Airport and approving the use of the permissive cooperative procurement process as provided for in ORS 279A.215.
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