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RFP) Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses

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RFP) Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses Request For Proposals_______________________________________ REQUEST FOR PROPOSALS (RFP) Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses Release Date: Monday, February 10 2014 Deadline for Submission: Friday, February 28, 2014 Contact Person: John Andoh, Transit Director Request for Proposal, Offer & Award February 2014 1 Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses Request For Proposals_______________________________________ Table of Contents 1 REQUEST FOR PROPOSALS, OFFER & AWARD ........................................................................................ 3 1.1 REQUEST FOR PROPOSALS .................................................................................................................................. 4 1.1.1 SOLICITATION DATA ....................................................................................................................................................... 4 1.1.2 PRE-PROPOSAL .............................................................................................................................................................. 7 1.1.3 INSTRUCTIONS TO OFFERORS ........................................................................................................................................ 8 1.1.4 PROPOSAL EVALUATION, NEGOTIATION AND SELECTION ........................................................................................... 10 1.1.5 RESPONSE TO PROPOSALS ........................................................................................................................................... 11 1.1.6 REQUIRED FORMS ........................................................................................................................................................ 16 1.2 OFFER ................................................................................................................................................................ 20 1.3 AWARD ............................................................................................................................................................. 21 1.3.1 NOTICE OF AWARD ...................................................................................................................................................... 21 1.3.2 NOTIFICATION OF AWARD AND DEBRIEFING .............................................................................................................. 21 2 GENERAL CONTRACTUAL PROVISIONS ................................................................................................... 23 2.2 AGREEMENT AND MODIFICATIONS .................................................................................................................. 25 2.2.1 AGREEMENT AWARD AND EXECUTION ....................................................................................................................... 25 2.2.2 AGREEMENT DOCUMENTS .......................................................................................................................................... 25 2.2.3 MODIFICATIONS TO AGREEMENT ................................................................................................................................ 25 2.2.4 SPECIFICATION AND OFFER OMISSIONS ...................................................................................................................... 26 2.2.5 TERMINATION OF AGREEMENT ................................................................................................................................... 26 2.2.6 COMMUNICATIONS ..................................................................................................................................................... 27 2.3 DELIVERY AND TITLE ......................................................................................................................................... 28 2.3.1 DELIVERIES ................................................................................................................................................................... 28 2.3.2 REPAIRS AFTER NONACCEPTANCE ............................................................................................................................... 28 2.3.3 UNAVOIDABLE DELAYS ................................................................................................................................................ 29 2.3.4 LIQUIDATED DAMAGES ................................................................................................................................................ 30 2.4 PAYMENT .......................................................................................................................................................... 30 2.5 RISK ................................................................................................................................................................... 31 2.5.1 INSURANCE .................................................................................................................................................................. 31 3 QUALITY ASSURANCE PROVISIONS........................................................................................................... 35 3.1.1 QUALITY ASSURANCE REQUIREMENTS ........................................................................................................................ 37 3.1.2 INSPECTIONS ................................................................................................................................................................ 37 3.2 ACCEPTANCE TESTS .......................................................................................................................................... 37 3.2.1 RESPONSIBILITY ........................................................................................................................................................... 37 3.2.2 PRE-DELIVERY TESTS .................................................................................................................................................... 37 3.2.3 POST-DELIVERY TESTS .................................................................................................................................................. 37 4 WARRANTY PROVISIONS .............................................................................................................................. 39 4.1.1 WARRANTY REQUIREMENTS ....................................................................................................................................... 41 5 TECHNICAL SPECIFICATIONS ...................................................................................................................... 42 5.1 GENERAL ........................................................................................................................................................... 44 5.1.1 SCOPE........................................................................................................................................................................... 44 5.1.2 LEGAL REQUIREMENTS ................................................................................................................................................ 44 5.1.3 OVERALL REQUIREMENTS ............................................................................................................................................ 44 6 FEDERAL REQUIREMENTS..................................................................................................................................... 51 Request for Proposal, Offer & Award February 2014 2 Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses Request For Proposals_______________________________________ 1 REQUEST FOR PROPOSALS, OFFER & AWARD Request for Proposal, Offer & Award February 2014 3 Rehabilitation of Three Low Floor Heavy Duty New Flyer Buses Request For Proposals_______________________________________ 1.1 REQUEST FOR PROPOSALS 1.1.1 SOLICITATION DATA 1.1.1.1 INTRODUCTION RELEASE DATE: Monday, February 10, 2014 CLOSING DATE: Proposals must be received by Friday, February 28, 2014 by 4:00 P.M. Arizona Time (AT) at the address listed below: CONTACT PERSON: John Andoh, Transit Director Yuma County Intergovernmental Public Transportation Authority Mailing: 2715 East 14th Street, Yuma, AZ 85365 Phone: (928) 539-7076, ext 237, Fax (928) 783-0309 CONTACT PROJECT MANAGER FOR PROJECT SPECIFIC QUESTIONS AS DEFINED IN SECTION 1.1.2.2. _____________________________________________________________________ The Yuma County Intergovernmental Public Transportation Authority (YCIPTA) formed on December 13, 2010 by the Yuma County Board of Supervisors to administer, plan, operate and maintain public transit services throughout Yuma County, including within the political jurisdictional boundaries of the Cities of Yuma, San Luis, Somerton, Town on Wellton and the unincorporated Yuma County areas. Service is also provided on the Cocopah and Fort Yuma Indian Reservations as well as eastern Imperial County, including the unincorporated community of Winterhaven and El Centro, California. Yuma County Area Transit (YCAT) is the marketing name for YCIPTA and the fixed route transit system. YCAT OnCall is the marketing name for the demand responsive transit system. YCAT began in 2002 as a rebranded effort from what was previously known as Valley Transit. Greater Yuma Area Dial-A-Ride (now YCAT OnCall) began in 2000
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