UN System in Bhutan and Department of Disaster Management, Ministry of Home and Cultural Affairs

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UN System in Bhutan and Department of Disaster Management, Ministry of Home and Cultural Affairs UN System in Bhutan and Department of Disaster Management, Ministry of Home and Cultural Affairs Joint Monitoring Mission Report (18 September Earthquake) Samtse, Chukha, Haa and Paro 26-29 February 2012 1. Background The September 18th Sikkim earthquake affected several families and public activities in Bhutan causing damages to homes and community infrastructures. The earthquake resulted in 15 casualties, including one fatality. All dzongkhags in Bhutan suffered varying degrees of damages to homes, social infrastructure, including health and educational facilities, administrative offices, dzongs, lhakhangs and choetens. A Joint Rapid Assessment Team composed of members from RGoB (DDM-MoHCA, Doc-MoHCA, MoE, MoH), UN System (UNDP BCPR, UN OCHA, UNDP, UNICEF, WFP and WHO) and World Bank undertook field assessment on 6-12 October in Paro, Haa, Chukha and Samtse (the most affected districts). The assessment estimated that 62 percent of all residential structure damaged and over 87 percent of residential structure damaged beyond repair were in Haa, Paro, Chukha and Samtse Dzongkhags.1 The majority of the damages to 12 Dzongs, 320 Lhakhangs, 111 Chortens, 110 schools, 36 hospitals/BHUs/ORCs, 27 RNR Centers and 40 Geog Centers/Gups Offices were located in these most affected dzongkhags. All casualties took place in Haa and Chukha Dzongkhags. The People’s Welfare Office of His Majesty (Gyalpoi Zimpon’s Office), RGoB, local administrations, RBA and doesung/volunteers provided support to the affected families in forms of kidu grant, food, timber, transportation and workforce, especially in erecting temporary shelters. In response to the RGoB’s appeal to the UN System for immediate support of CGI-sheets, winterized school tents for schools and dignity kits on 22 September 2011, the UN system in Bhutan mobilized emergency cash grant of US$ 50,000 (UNOCHA), US$ 1.6 mln.(CERF-Rapid Response Grant) and US$ 75,000 (UNDP-BCPR Trac 1.1.3.). UNDP through Department of Disaster Management (DDM) supported procurement of 49,528 CGI-sheets for construction of temporary shelters and reconstruction of rural homes. UNICEF procured 8,236 CGI-sheets, 5000 family emergency kits and 200 winterized schools-in-tent. In addition, UNFPA provided a support worth US$106,795 to procure and distribute 3,050 dignity kits through RENEW and DDM. The funds were distributed to the affected dzongkhags, according to the needs estimates submitted. The respective dzongkhags were given the charge to procure and distribute CGI-sheets. The CERF fund was distributed to 12 dzongkhags (Annex 3). The relief assistance from OCHA and CERF was designed towards providing adequate emergency assistance to the affected people. The concerned dzongkhags were directed to coordinate the implementation of this project at the dzongkhags, while DDM coordinated with all the dzongkhags and the UN System in Bhutan. 1 Number of houses damaged in these 4 dzongkhags is 4,950 out of total 7,965. (303 houses are damaged beyond repair/total collapse out of total 345.) Page 2 2. Objective of the Monitoring Mission The objectives of the monitoring mission are the following: a. Field review of the current humanitarian situation of the affected people in term of living conditions, relief support and immediate long-term needs five months after the earthquake; b. On-site verification of UN relief assistance, in particular distribution of relief items mobilized through UN OCHA and CERF assistance. c. Collect feedback and responses from affected population and the local administration in terms of effectiveness and efficacy of needs identification, early response and relief assistance. 3. Field Visits As part of the monitoring activities, a Monitoring and Evaluation visit was conducted from February 26-29 February, 2012 in the four dzongkhags of Haa, Paro, Chukha and Samtse. These four dzongkhags had received a major share of relief assistance. Thus, two teams, comprising of two officials each from UNDP, UNICEF and Department of Disaster Management, Ministry of Home and Cultural Affairs conducted the monitoring exercise. The Monitoring Visit was conducted to understand the status of relief works in the fields, particularly the procurement and distribution of CGI-sheets, school in a tent and the reconstruction progress of the affected rural homes. The Mission comprised of: Chukha-Samtse: Haa-Paro: Mr. Karma Rapten, ARR (Environment), UNDP Mr. Batsaikhan Zagdragchaa, Consultant, UNDP Mr. Bishnu Mishra, Education Officer, UNICEF Mrs. Pem Lham, Snr. Logistics Assistant, UNICEF Mr. Thinley Pelden, APO, DDM, MoHCA Mr. Japchu, APO, DDM, MoHCA Page 3 A. Chukha Dzongkhag Chukha Dzongkhag Administration was provided with Nu. 3,914,274 under the CERF funding assistance through UNDP. The Dzongkhag administration procured 5,226 CGI-sheets. Further, the dzongkhag has received 2,000 CGI-sheets, 14 schools-in-a-tent and 400 Emergency Family Kits through the UNICEF CERF grant and 300 Dignity Kits through UNFPA. There are 11 Gewogs under Chukha Dzongkhag administration and affected households in all gewogs received the assistance (Chapcha, Bongo, Bjapcho, Darla, Logchina, Metakha, Phuentsholing, Sampheling, Gelling, Getana and Dungna). Out of 5,226 CGI-sheets, 3,150 have been distributed to the affected households. The remaining CGI-sheets are in process of distribution. The Dzongkhag administration has strictly based the distribution of relief materials, especially CGI-sheets, on the Damage Categorization. The team visited Tshimkha Chiwog under Bjapcho Gewog. Three households have received 64 CGI-sheets, distributed according to the Damage Categorization. Beneficiaries in the Chiwog have processed request for the royalty-free timber and have received insurance compensation. People are now planning to re-construct Figure 1. Visit to Community in Thimakha Chiwog one-storey building for better resilience and safety in future. Further, 183 of the CGI-sheets provided by UNICEF have been distributed to three different lhakhangs in different gewogs (34 CGI-sheets to Guup Goenpa under Gelling Gewog, 79 sheets to Dungna Lhakhang under Dungna Gewog, and 70 sheets to Gur Goenpa under Chapcha Gewog). The remaining has been stockpiled in the store for future. Out of 14 schools-in-a-tent, two tents have been distributed to Tshimalakha Lower Secondary School and three to Dungna Lower Secondary School. Tshimalakha L.S.S has 652 students and 32 teachers (12 Males and 20 Females). The team visited Kamji LSS, which is a boarding school and has WFP feeding programme. The School has 314 students and 13 teachers (11 Males and 2 Females). These tents are currently used as boys’ hostels since the old hostel has been badly damaged. 103 boys are using these tents currently. Page 4 B. Samtse Dzongkhag Samtse Dzongkhag was allocated Nu. 5,002,765 under the UNDP CERF funding. In total, 7,301 CGI- sheets have been procured and distributed to the affected households. In addition, the dzongkhag was also provided with 1,000 CGI-sheets under UN- OCHA funding. 21 schools-in-a-tent, 600 Emergency Family Kits, and 1,000 CGI-sheets have also been provided by UNICEF Bhutan and 450 Dignity Kits provided by UNFPA. There are 15 Gewogs under the Dzongkhag administration and all gewogs received the assistance (Dophuchen, Doongtoed, Denchukha, Norbugang, Samtse, Ugyentse, Phuntshopelri, Tading, Sang Nga Chholing, Yoeseltse, Namgaychholing, Tashichholing, Pemaling, Tendruk and Norgaygang) . The team visited Chengmari Lower Secondary School, which has received three schools-in-a-tent. Apparently, these tents are not pitched and used due to lack of adequate space. Nonetheless, the school has constructed a 5-unit temporary class room blocks put pf CGI-sheets and bamboo walls. Chengmari LSS has 607 students (302 boys and 305 girls) and 23 teachers (14 males and 9 females). The team also met with some of the beneficiaries who shared their gratitude for the relief support. They expressed the timely receipt of relief materials. The re-construction works have now begun in the dzongkhag. Figure 2. Visit to Chengmari LSS Page 5 C. Haa Dzongkhag Haa Dzongkhag administration was provided with Nu.13,980,000 under the UNDP CERF funding assistance. With the assistance, the Dzongkhag administration has procured 20,000 CGI-sheets. Further, the dzongkhag received 2,000 CGI-sheets, 11 schools-in-a-tent and 500 Emergency Family Kits through UNICEF and 450 Dignity Kits through UNFPA. There are 6 Gewogs in Haa Dzongkhag with registered population of 12,588 as of 2010. The Dzongkhag was distributing the CGI-sheets to 519 households, whose houses were categorized as beyond repair and with major damages, in all 6 gewogs (Bji, Katsho, Eusu, Samar, Gakiling, Sangbaykha and Haa Town). The monitoring team met with the officiating Dzongda, officiating DM focal point and sector heads. All dzongkhag officials expressed their appreciation towards UN and RGoB’s support to the affected people and institutions, as Haa was one of the badly affected dzongkhags. They expressed a strong need of building capacity for emergency response at dzongkhag and gewog levels, and that an emergency contingency fund allocated in the dzongkhag budget would facilitate and expedite emergency needs provision, which is expected in the DM Bill. However, in absence of such a mechanism, the Home and Cultural Affairs Minister Figure 3. Discussion with Haa Dzongkhag Officials instructed the dzongkhag to use the administrative budget for emergency procurement and this was later reimbursed to the dzongkhag. Thanks to the presence of Indian and Bhutanese Military Units in Haa, the dzongkhag was fortunate and benefitted from manpower and transportation support from the army. The main lessons learnt from the disaster are the importance of having disaster management structure and plan at the dzongkhag level rather than waiting for orders to come from the Central level, and the importance of engaging communities themselves in support of affected households. Figure 4. Pitched Schools-in-tent in Damtang MSS, Haa Accompanied by the officiating Dzongda (District Health Officer), the team visited the Damthang Middle Secondary School (238 boys and 210 girls) in Bjee Gewog.
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