Government of West Bengal Office of the District Magistrate& District Election Officer:: Darjeeling No. 11/INFRA/WBLAE/2021 (Infrastructure Cell) Date.21.02.2021
NOTICE
his is to bring to the notice of all concerned that the last date of submission of quotation for videography (NIQ No. 01/ INFRA/WBLAE/2021 dated.12.02.2021) of various activities in connection with conduct of General Election to the West Bengal Legislative Assembly -2021 in the district of Darjeeling has been extended up to 26/02/2021.Other conditions of the NIQ remain the same.
For District Magistrate& District Election Officer, Darjeeling
No. 11/1(16)/ INFRA/WBLAE/2021 Date.21.02.2021
Copy forwarded with request for wide circulation to:
1-4) Sub-Divisional Officer, Darjeeling Sadar /Kurseong /Mirk /Siliguri 5) Officer-In-Charge, Election, Darjeeling 6-14) All Block Development Officers, Darjeeling with a request to inform interested agencies, if any. 15) District Informatics Officer, Darjeeling with a request to upload the NIQ in Darjeling district website 16) Office notice board.
For District Magistrate & District Election Officer, Darjeeling Government of West Bengal Office of the District Magistrate & District Election Officer Darjeeling
Date.12.02.2021 No. 01/INFRA/WBLAE/2021
IN CONNECTION NOTICE INVITING QUOTATION FOR VIDEOGRAPHY OFVARIOUS ACTIVITIES LEGISLATIVE ASSEMBLY 2021 IN WITH CONDUCT OF GENERAL ELECTION TO THE WEST BENGAL THE DISTRICT OF DARJEELING various events including not limited && DEO, Darjeeling invites quotations for Video recording of but The DM Surveillance Team, MCC Enforcement and to Commissioning of EVMs, various statutory activities, Training of PP, Video voters etc for the upcoming General of of Postal Ballot PWD and Covid-19 suspected Counting votes, Videography by 80+, Work and Terms as Scope of adjutant Election to the West Bengal Legislative Assembly, 2021 in the District of Darjeeling per and Conditions etailed below. of 21/02/ 2021 as per details specified nterested are to submit the quotations latest by 3 PM parties required deliverables on with the exact requirement and the below after going through this notice thoroughly and acquainting themselves themselves competency for the same. either side before submitting their expression ofinterest. They are requested to satisfy of their
1. Scope of Work a. Introduction concurrent record of the violations of the election In order to enable the Commission to have a true, faithful and corrective measures, it has and to assess the impact of its law and the standing instructions of the Commission of the critical events during the process of been decided to make arrangements to record through Videography of campaign, the transport and receipt of polled electioneering, including but not restricted to the period public and of results in an independent , intelligent EVMs and other materials, counting of votes and the declaration purposeful manner. b. Minimum Specification for Camera to be used
1. Full HD recording in 1080P 11. Frame rate not less than 30 fps iii. Minimum Optical Zoom of 30X Recording Format will be AVCHD/MP4 equivalent iv. based DV not V. Recording Media Chip/DV ((Analog)/Mini allowed) Min Battery backup for 12 hours Shooting vi. Activities of Critical Events C. Recording should be considered for special watch and videography. . Following items/events Meeting address/attended by Ministers, to national /state level leaders of recognized parties. or commotions brick free -for-all etc. 2. Riots or riotous situation batting, Violent incident, Damaging of property, looting, arson, brandishing of arms etc. 4. Both capturing. Intimidation of voters Inducement /bribing of voters by distribution of items like saree, dhoti, blanket etc. 100 meters stations. 7. Canvassing within of polling like huge cutouts etc. 8. Vulgar display of expenditure activities of with doubtful/criminal records. 9. Movement and candidates & sensitive polling stations. 10. Hypersensitiv such as nomination, scrutiny and withdrawal candidatures. 11. Important events of ROs 12. Preparation of EVMs by after deposit of EVM therein. 13. Closer of strong room room after deposit of EVMs for counting. 14. Opening of strong 15. Counting process. Ballot by 80+, PWD and covid-19 suspected voters. 16. Voting by Postal recording All should with date and time and not exhaustive. polographs be done Note: these are illustrative vido a gtd RecoralnE O IOCatton using Lat/ wherever available will be preferred. date can be verified. Long so that the real time and Note: these are illustrative and not exhaustive. All video and digital photographs should be done with date and time recording So that the real time can and date be verified. Recording of location using available will be preferred. I1. All video recording made in the camera has to be downloaded from the memory immediatelyLat/Long wherever upon completion of the job and a CD created and handed over with the contents duly marked. III. Cue Sheets for events videographed and such other paper record of events recorded in the video camera have to be prepared and handed over as per direction of Controlling Officer 1) Allotment of Duty a) Duty as per Scope of work will be allotted based upon indent placed by different OCs of Cell and RO/AR0, other statutory offices as may be required. All allotment of duty will be done only through Duty Siip duly signed and stamped by competent authority. b) One authorized representative shall maintain 24/7 liaison with IT/videography cell for receiving Duty Allotment and coordinating the supply of videographer with Camera with the indenting Cell/ authority. )The videographer will report to the concerned Nodal officer mentioned in the Duty Allotment slip strictly as per Scheduled ndicated. No replacement of videographer will without consent of Indenting Cell/authority only. a After completion of duty and handover of Cue Shet, video CD/DVD and all other report formats to the indenting Lelauthority, the Videographer will obtain discharge memo from Nodal Officer of Indenting Cell/lauthority only. 5ls ot the agency must be accompanied by original Duty slip duly signed and original release Memo duly signed
without which no , claim for payment will be entertained. a)LIst ot videographers with address and contact details to be shared with the competent authority well in advance Criminal Antecedents of the Videographers to be checked. 2) Other Requirement DThe ideography shall not be member or active supporter of any political Party or contesting Candidates nor shall be related to any candidate in the election in any way. The Videographer shall not worked for any of the contesting candidates or for any Political Parties during the campaign period. C)Videographer shall not have any criminal antecedents or be an accused against whom criminal charges are pending in any court of law. d) Videographer must bring Government Photo Identity proof like EPIC/Driving Licenses/PAN Card identity proof and must carry with him all times addition to Identity Card provided to him by the agency. TERMS AND CONDITION FOR INTRESTED PARTIES
1) Only legal entities duly registered under any prevailing Law or Individual may participate in the NIQ & copy of the Trade license, PAN Card, GST registration must be submitted with the quotation. 2) Parties having capacity of providing at least 10 video cameras with competent Videographer a per minimum specification need only apply. 3) Parties having previous experience of providing Videographers in any earlier Election conducted by ECI may be given preference. 4) Earnest Money deposit of Rs. 50001- rupees Five thousand only) by Demand Draft drawn upon District Election Offce, Darieeling, must be submitted along the quotation. The agency default in supply the Video camera along with Videographer EMD is liable to be forfeited. when called to do so then this 5 Videographer with Video camera and other required accessories will have to report to the Nodal Officer of the Indenting Cell/authority by their own arrangement at the schedule place/location as mentioned in the Duty Slip. The agency should try to deploy local Videographers as no conveyance allowances/food/lodging will be provided by the 6) cases). authority (except for exceptional
BY INTRESTED PARTIES MODE OF APPLICATION letterhead interested as procedwo L submitted in the Official of the Party per Application must be 1) Election Ofticer, per tormat. The documents Iefter addressed to District Darjeeling as following with this letter. Certificate. PAN Card & GST Registration Trade License, i) Work Orders( Election Related),If any. Copy of previous i) of Rs. 5000/- by Demand Draft. Earnest Money Deposit ii) Video-camera that will be used Minimum specification of the with will have to L iv) Hire of Video camera along Videography Typed in the format given Offer price for b) The actual uper scribed with the Reference NumberNumber of thisthie T.Notice and mentioning "NIQ tor envelope super submitted in sealed and events. Videography of Critical c)The duly sealed envelope must be dropped by hand in the Drop Box kept for the purpose in the office Chamber ot the ADM(Dev), I" Floor, District Collectorate Building, District Magistrate's Office, Darjeeling by 21/02/2021(5 pm). of the be d) The interested parties or their authorized representative may remain present during opening quotation (will informed later through www.darjeeling.gov.in) of this as may be necessary in the e) The undersigned reserves the right to cancel or modify any of the terms NIQ Interest of Public Service after intimation to the interested Parties The undersigned reserves the right to accept or reject any quotation in full or in part and in any order as may be deemed fit without any reason whatsoever. or may get in touch with g For any queries ,the interested parties may contact by email to [email protected] the infrastructure cell at the office ofthe District Magistrate & District Election Officer, Darjeeling.
District Election Officer, For District MagistraeE Darjeeling
Date: 12 .02.2021 Memo. No.: 05 INFRA/WBLAE/2021
Copy of NIQ forwarded with request for wide circulation to: 1. Sub -Divisional Officer, Darjeeling Sadar /Kurseong /Mirk /Siliguri 2. Officer-In-Charge, Election, Darjeeling inform interested agencies, if any. 3. All Block Development Officers, Darjeeling with a request to in district website District Informatics Officer, Darjeeling with a request to upload the NIQ Darjeeling 5. Office notice board.
For District Magistrate & District Election Officer, Darjeeling FORMATI (To be typed in Own Letter Head) To. The District Magistrate & District Election Darjeeling Officer,
Ref: Notice inviting Quotation on Video recording of critical events vide No dt Sir,
Having gone through the Notice inviting Ouotations in details and being satisfied of my competency to supply the Video cameras for video recording alongminute with Videographer as specified in the scopeeligibility, of work and the terms and condition I want to express my interest for the works as mentioned in the notice and quoc iac
In support of my claim, I have submitted all requisite papers attached herewith. havealo submitted an Earnest Money Deposit of 5,000.00/- (Rupees Five Thousand Only) in the form of Demand Draft/ Banker's Cheque No drawn on Bank. My offer for Providing Videographer with video camera and all necessary accessories including Video CD/DVD of the recording in RAW format is
Name of AC Details 23-Darjeeling AC 24-Kurseong AC 25-Matigara 26-Siliguri AC| 27-Phansidewa AC Naxalbari AC Number of cameras along with Videographer that can be provided for video recording per day on hire basis as per scope of work (write in figures and words both) Unit rate of Hiring of video camera with videographer for 4 hrs or part thereof (write in figures and words both) in Rs. Unit rate of Hiring of video camera with videographer for 8 hrs or part thereof (write in figures and words both) in Rs. Unit rate of Hiring of video camera with videographer for 1 day or part thereof write in figures and words both) in Rs. Unit rate of Hiring of video camera with videographer for 3 days or part thereof (write in figures and words both) in Rs. Unit rate of Hiring of video camera with videographer for 7 days or part thereof (write in figures and words both) in Rs. of video Unit rate of Hiring camera with videographer thereof for 10 days or part and words (write in figures both) in Rs. of video Unit rate of Hiring camera with videographer thereof for 15 days or part and words (write in figures both) in Rs. of video Unit rate of Hiring camera with videographer thereof for 30 days or part (write in figures and words both) in Rs. video Unit rate of Hiring of camera with videographer for 60 days or part thereof (write in figures and words both)in Rs.
Thanking you. Yours faithfully,
Place (Name of applicant with designation)
Date: (AFFIX SEAL OF FIRM/AGENCY)