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Hazardous Materials Area Plan April, 2020

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Hazardous Materials Area Plan April, 2020 City of San Leandro Environmental Services Section Hazardous Materials Area Plan April, 2020 Public Copy Attachments List 1A City of San Leandro and ACFD Contact for Fire Services with Exhibits 1B Area Plan Model Reporting Form – Area Plan Checklist 2A Haz Mat Team Areas of Responsibility 2B Area Plan Distribution List 3A ACFD Policy 37.001 – Mutual Aid Agreements within Alameda County 3B ACFD Policy 37.002 – Mutual Aid Agreements Out of County 3C ACFD Policy 37.003 – Mutual Response Area Agreement – Oakland/San Leandro 3D ACFD Policy 37.004 – Automatic Aid Agreement with San Ramon Valley Fire Protection District 3E Policy Memo – ACFD, City of San Leandro Public Works and Hazardous Materials Division Responsibilities 3F Roles and Responsibilities of Local, State, and Federal Agencies during a Hazardous Materials Incident 4A Transportation Routes Map 4B Target Facilities List 4C Target Facilities Map 4D Sensitive Receptors Map 4E Sensitive Receptors List 5A ACFD Policy 34.204 – Hazardous Materials Notifications 5B Phone Number List 5C CHEMTREC Communication Form 5D Release Reporting Requirements Guidance Document 6A Cost Recovery Billing Letter Format 6B DTSC Funding Policy for Removal of Haz. Mat. from Illegal Drug Labs 6C DTSC Funding Policy for Removal of HazMat from Emergency Response Incidents 6D Other Government Funding Sources 7A ACFD Policy 32.006 – Operational Retreat 7B City of San Leandro Alerting System 8A ACFD Policy 34.800 – Hazardous Materials Team Training 9A Equipment Inventory ACFD Policy 34.200 – Hazardous Materials Response Criteria 10A ACFD Policy 34.000, 34.001, 34.002, 34.202, 34.203, 34.300, 34.400, and 34.500 10B ACFD 34.800 – Emergency Response Procedures 10C ACFD Policy 34.201 – Decontamination 10D Guidelines for using the Household Hazardous Waste Facilities 10E Decontamination Plan, Site Access Plan, Site Safety Plan, Entry Team Action Plan 10F ACFD Policy 34.700 – Disposal of Non-Hazardous Spills or Waste City’s Standard Emergency Management System (SEMS) and Incident Command 10G System (ICS) Policies 11A ACFD Policy 34.100 – Haz Mat Team Incident Reporting 12A Chain of Custody Form 12B Enforcement Action Sampling Procedure 13A ACFD Policy 34.500 – Fire and Hazardous Materials Exposure Tracking 14A Alameda County Methamphetamine Lab Clean Up Procedure 14B Reimbursing Medical Costs of Persons Injured in Pesticide Incidents 14C FEMA Type 1 Hazardous Materials Response Team Minimum Capabilities 14D Alameda County Hazardous Material Staffing 1 August 1998, Rev April 2020 CITY OF SAN LEANDRO HAZARDOUS MATERIALS AREA PLAN Section I: Purpose and Objectives The City of San Leandro is the administering agency for Health and Safety Code Division 20, Chapter 6.95, Article 1. This statute mandates that the administering agency develop and maintain an Area Plan that describes the jurisdiction's plan for the prevention of, preparation for, and response to hazardous materials incidents and threatened incidents. The City entered into a contract with the Alameda County Fire Department (ACFD) for fire and hazardous materials services on July 1, 1995. ACFD is the primary emergency first responder for hazardous materials incidents within San Leandro. See Attachment 1A for a copy of the agreement. The Area Plan and its components are based upon the nature of the community, the businesses located in it, the transportation routes traversing it, and the resources available for addressing hazardous materials issues. The information contained in the Hazardous Materials Business Plans and the Risk Management Plans was utilized in this process. This Plan was developed using the Health and Safety Code, Article 1, CCR Title 19, Article 3, the Final Area Plan Guidance Language, and the Cal OES Area Plan Checklist. Each requirement in these four references has been addressed in this Plan. Attachment 1B contains the Cal OES Area Plan Element Checklist. Page numbers have been provided in this Attachment for ease of review. The Plan was originally put into effect on September 1, 1998 by a joint memorandum between the City Manager and the Fire Chief. The Plan is designed to address the full range of hazardous materials activities and facilities: training; inspections; response procedures; large facilities and small. It is considered to be in effect at all times. Portions of the Plan relating to response are activated on an as-needed basis as incidents occur. Activation occurs automatically through the implementation of operational procedures. 2 August 1998, Rev April 2020 CITY OF SAN LEANDRO HAZARDOUS MATERIALS AREA PLAN Section II: Administration The City of San Leandro Environmental Services (ES) is the primary administrator of the Area Plan. The Public Works Director is responsible for ensuring coordination with ACFD on the development and administration of the Plan. The Public Works Director is also responsible for coordinating updates to the Plan. This includes scheduling triennial review of the plan with the Hazardous Materials Committee and other individuals, ensuring necessary changes are made to the Plan, and providing the updated Plan to the distribution list. The Deputy Chief of Operations of ACFD is responsible for notifying the Public Works Director of any changes in activities, equipment, or procedures that affect the plan. The City has established a Management Operations Plan that describes the City’s response and capabilities during a disaster or emergency, including a hazardous materials emergency. This Plan and the Area Plan are coordinated so that in the event of a large-scale hazardous materials emergency, responsibilities are clear. The Area Plan is a resource document for the Emergency Operations Center during a hazardous materials emergency. A Hazardous Materials Committee was formed within ACFD to develop policies and procedures for hazardous materials issues. The Committee makes recommendations regarding all aspects of hazardous materials emergency response, including but not limited to preparation (training, pre- planning, equipment maintenance, etc.), response (operational procedures, etc.) and follow up (post incident analysis, cost recovery, etc.). See Attachment 2A for the assignment of areas of responsibility for the members of the ACFD Hazardous Materials Team. The Area Plan is updated as follows: This is a working document and the information it contains will change over time. As information that materially affects emergency operations changes - response procedures, available equipment, etc. - the Plan will be updated. Every three years the Plan will be reviewed and updated as necessary. Cal OES will be notified of the outcome of the review. Attachment 2B contains the distribution list for the Plan. 3 August 1998, Rev April 2020 CITY OF SAN LEANDRO HAZARDOUS MATERIALS AREA PLAN Section III: Agency Coordination and Other Plans ACFD is not the only agency involved in hazardous materials response. Many agencies could potentially be involved depending on the nature of a particular event. Policies concerning mutual aid response both in-county and out-of-county have been developed and are attached as Attachments 3A and 3B. These agreements include responses to hazardous materials incidents. A Mutual Response Area (MRA) agreement is in effect for Oakland and San Leandro. This is attached as Attachment 3C. An Automatic Aid Agreement (AAA) with San Ramon Valley Fire Protection District has been developed and is Attachment 3D. An internal policy on shared responsibilities between the City of San Leandro Public Works Services Department, the City of San Leandro ES and ACFD concerning responsibilities for hazardous materials emergencies was finalized in September 1996. This is attached as Attachment 3E. Other agencies that may be notified and coordinated with are listed in Section V. The county health department has notified the City in writing that in light of the fact that the City is the Certified Unified Program Agency for San Leandro, it will not respond to hazardous materials-related incidents. The California Hazardous Materials Incident Contingency Plan (State Plan) was consulted in the development of this Plan. This Area Plan is consistent with the State Plan. The City coordinates with state agencies via both the Cal OES warning center and direct calls to agencies. Roles and responsibilities of local, State, and Federal Agencies during a hazardous materials incident is included as Attachment 3F. 4 August 1998, Rev April 2020 CITY OF SAN LEANDRO HAZARDOUS MATERIALS AREA PLAN Section IV: Planning and Community Right to Know 1. PLANNING Planning for hazardous materials incidents consists of several steps: Awareness of the existence of specific hazards Inspections to enforce applicable codes and regulations Documentation of site-specific information in a manner accessible to emergency responders Drills and site-specific training programs A. Awareness - Actions taken to ensure City awareness of hazardous materials handled within the jurisdiction Referral from City employees to ES (such as from Building for plan review) Fire Inspection Program Tracking of information in databases Zoning Ordinance Hazardous Materials Declaration Building Permit Hazardous Materials Declaration Hazardous Materials Business Plan collection and review Recognition of major transportation routes - Highways, railroads, airport and pipelines (see Attachment 4A for a map of these routes). B. Inspection Hazardous materials facilities are inspected by ES for compliance with Unified Program elements. The inspection program is structured
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