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FONT POLICY Policies and Best Practices for Font Usage and Management on the Mac OS

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FONT POLICY Policies and Best Practices for Font Usage and Management on the Mac OS r.140528 TEN Font Policy page 2 Table of Contents TEN Font Policy . .3 About Fonts in Mac OS X . .3 About Font Formats . .3 Font Locations . 4 Required Fonts . .5 Best Practices . 6 About Helvetica and Helvetica Neue . 6 Font Cache Issues . .6 Font Management & Purchasing . .7 Support Contacts . .8 TEN Font Policy page 3 TEN Font Policy This document contains information about font usage and best practices for print design on the Macintosh Operating System. TEN Art Directors are responsible to understand and implement the policies outlined here. Proper font management and usage is critical to maintain dependable and accurate editorial workflows, consistency of type design, and reliable, repeatable print output. As of September 2008, OpenType is the preferred font format to be used in type design for all TEN print publications. Only OpenType fonts may be purchased going forward. Furthermore, for magazines that allow copy editing to be performed via InCopy on Microsoft Windows, ONLY OpenType fonts can be used in print design. About Fonts in Mac OS X Font management can be one of the biggest problems facing any graphic arts workflow. Mac OS X is a powerful platform that supports multiple font formats in a multi-user environment. Unfortunately, this makes for a system that is prone to font conflicts, font duplicates, and a general lack of font control. Applications such as Suitcase can assist in reducing these problems, but the foundation of any system must be correct font installation and usage. OS X manages and stores fonts in multiple locations on the hard drive. Several of these fonts are required for Mac OS X to function properly. Removing or deactivating these fonts can affect the stability of your system. This fact, coupled with the permissions associated with the various font locations, can make font management very difficult. If fonts are poorly managed, corrupt fonts, duplicate fonts, orphaned fonts, a corrupt font cache, buggy behavior, application crashes, and incorrect output can result. The policy below outlines proper steps for font installation and management, which if followed, will reduce or eliminate such problems. About Font Formats The Following is a brief synopsis of all font formats supported by Mac OS X . OpenType - OpenType fonts use a single file for all of their outline, metric, and bitmap data. OpenType is the only true cross-platform font type. For TEN print publications, OpenType is the preferred font format. Only OpenType fonts may be purchased for use in print design. OpenType fonts can contain 65,000 different glyphs, including ligatures, true fractions, symbols, and multiple languages. OpenType fonts are supported by Adobe CS and QuarkXPress 7 (and up.) Windows and Mac OpenType = .otf PostScript - PostScript fonts (also called Type 1) is the traditionally preferred font format for high-end printed output. Each PostScript font requires two files; a screen (bitmap) font and a printer (outline) font. These two files must coexist in the same folder. PostScript fonts are not cross platform, and are formatted differently for Windows and Macintosh. Windows PostScript = .pfm .inf .afm .pfb Mac PostScript files do not have extensions. TrueType – TrueType is the forerunner to OpenType, and TENilarly contains screen, printer, and metrics data in one file. Some older TrueType fonts contain limited metrics (sizing) information, which can cause the appearance of a font to change when outputting to a PostScript device. For this reason, older TrueType fonts are not preferred for print publishing. Mac TrueType fonts work only on a Mac. Windows TrueType fonts work on both platforms. Windows and Mac TrueType = .ttf TEN Font Policy page 4 dFont - dFont stands for “Datafork TrueType font.” DFonts are Classic TrueType fonts repackaged for OS X. DFonts reside in the System/Library/Fonts folder and are intended for Apple system use only. They are not compatible with Windows. dFonts are not intended for print output, and can cause conflicts with PostScript or TrueType fonts. They should not be used for print publishing. Mac dFont = .dfont Multiple Master - Multiple Master is a kind of PostScript font that never gained widespread acceptance. Multiple Master fonts are problematic, should never be used, and should be deleted. Mac Multiple Master files do not have extensions, but often contain “MM” in their name. Font Locations Fonts can be stored in several locations in the Mac OS X system. When the system searches for a font, it searches these locations in the order listed below using the first matching font that it finds. 1 . Application Fonts - Some applications have their own font folder (usually in Library/Application Support). For that application only, fonts stored in the font folder will take precedence over other fonts on the system. These fonts must be left intact for the respective applications to function properly. 2 . User Library Fonts - <user name>/Library/Fonts contains the fonts available to the logged in user. Source Interlink Media users should keep this folder empty. 3 . Library Fonts - Library/Fonts is intended for shared fonts. Since Source Interlink Media users do not share fonts, this folder should be empty. 4 . System Fonts - System/Library/Fonts in this folder are used by the OS, available to all users of the system, and in general should be left alone. Some of the fonts in this folder are absolutely required by the OS and removing them will cause the OS or certain applications to crash or behave erratically. Fonts stored in this location are always active and available to the OS and all applications. Admin access is needed to modify the contents of this folder. Note: InDesign CS5.5 has an important and useful feature for managing fonts used in InDesign layouts. When packaging InDesign layouts, packaged fonts are placed in a folder called “Document Fonts.” This Document Fonts folder is placed in the same folder as the InDesign layout file. InDesign will automatically activate fonts in this Document Fonts folder, for use in InDesign only. The fonts in this folder take priority over any other fonts in the system (for InDesign only). Use of the InDesign Document Fonts folder is encouraged for activating fonts and sending fonts with layouts. This feature helps guarantee that fonts are correctly activated and used in InDesign layouts. TEN Font Policy page 5 Required Fonts The Mac OS requires that the following fonts must be activated at all times: Required Fonts For the Mac OS X For Adobe CS3 For Microsoft Applications AppleGothic.dfont MyriadPro-Black.otf Andale Mono AquaKanaBold.ott MyriadPro-BlackIt.otf Arial AquaKanaRegular.ott MyriadPro-Bold.otf Arial Black Courier.dfont* MyriadPro-BoldCond.otf Comic Sans MS Geneva.dfont MyriadPro-BoldIt.otf Courier New Helvetica LT MM and HelveLTMM MyriadPro-BoldCondIt.otf Georgia Helvetica.dfont* MyriadPro-Cond.otf Impact HelveticaNeue.dfont* MyriadPro-CondIt.otf Times New Roman Keyboard.dfont MyriadPro-It.otf Trebuchet MS LastResort.dfont MyriadPro-Light.otf Verdana LucidaGrande.dfont MyriadPro-LightIt.otf Webdings Monaco.dfont MyriadPro-Regular.otf Batang.ttf Osaka.dfont MyriadPro-Semibold.otf Gulim.ttf OsakaMono.dfont MyriadPro-SemiboldIt.otf MS Gothic.ttf Symbol.dfont* MS Mincho.ttf Times LT MM and TimesLTMM MS PGothic.ttf Times.dfont* MS PMincho.ttf ZapfDingbats.dfont* MT Extra ProN W3.otf PMingLiU.ttf (HiraMinProN-W3) ProN W6.otf TENSun.ttf (HiraMinProN-W6) ProN W3.otf Wingdings (HiraKakuProN-W3) ProN W6.otf (HiraKakuProN-W6) * These fonts are OK to replace with another version of the font. For example, you can substitute a .dfont with a PostScript version of the same font. However, at least one version of the font is required at all times. For further details on required fonts and their locations, please see the Extensis Suitcase “Best Practices Guide”. This PDF can be downloaded at http://dl.extensis.com/downloads/SC/EN/P/Fonts_Best_Practices_in_OSX.pdf TEN Font Policy page 6 Best Practices All other fonts on a Mac can be activated/deactivated as necessary. Suitcase Fusion is installed on TEN Macs to facilitate font management and activation. It is highly recommended that ALL fonts (other than those listed on page 5) be screened by Font Doctor™. Font Doctor is installed on all TEN Macs, and facilitates easy ‘clean up’ of a collection of fonts. Before scanning fonts, check your Font Doctor settings to make sure they match the screenshot on the right. In the course of the font scan, conflicting, duplicate, corrupted and orphaned fonts will be identified (if they exist). These fonts must be deleted, along with Multiple Master fonts. The resulting ‘clean’ fonts should be copied to a new ‘Font Directory.’ Font Doctor can be set do this automatically. Create a new folder named Font Directory (or whatever name you prefer) in the <user name> folder, and use the Organize feature in Font Doctor to save your organized collection of fonts into this folder. The resulting output should look like: <user name>/Font Directory/A/Aachen Folder/Aachen etc… with a folder for each letter of the alphabet, and each font separated into its own folder. This resulting Font Directory then becomes the main repository of fonts for the user. The Font Directory folder should be loaded into Suitcase Fusion. Individual fonts can then be activated/deactivated as necessary using Suitcase. Font files should never be moved from the Font Directory. Font sets (specific collections of fonts) can be created in Suitcase as needed. It is generally best for the Art Director to create one specific set of fonts for each magazine that they work on. This font set can then be shared with all other users (editors) as needed. About Helvetica and Helvetica Neue Helvetica and Helvetica Neue are essential to the Mac OS, and some applications require active versions of these fonts in order to function correctly.
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