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Fred Gillmore Barry Davies LL.B (Hons) Solicitor/Cyfreithiwr Head of Legal and Democratic Services Pennaeth Gwasanaethau Cyfreithiol a Democrataidd TO: Fred Gillmore (Chairman) Your Ref / Eich Cyf Clive Carver, Peter Curtis, Adele Davies-Cooke, Glenys Our Ref / Ein CO Diskin JP, Veronica Gay, Robin Guest, Norma Cyf Humphreys, Richard Jones, Eng. Klaus Armstrong-Braun, Date / Dyddiad 12/06/2009 Peter Macfarlane, Dave Mackie, Doreen Mackie, Aaron Ask for / Tracy Waters Shotton, David Wisinger Gofynner am Direct Dial / 01352 702331 Rhif Union Fax / Ffacs Dear Sir / Madam, A meeting of the PEOPLE & PERFORMANCE OVERVIEW & SCRUTINY COMMITTEE will be held in the DELYN COMMITTEE ROOM, COUNTY HALL, MOLD on THURSDAY, 18 JUNE 2009 at 10:00 to consider the following items. Members are requested to bring the PricewaterhouseCooper Contractor Function report which was sent to them under separate cover on 20 May 2009 and also the Strategic Risks and Challenges Quarter 4 2008/09 Review document which was considered by Executive on 2 June 2009. Yours faithfully Assistant Director (Democratic Services) A G E N D A 1. APOLOGIES 2. DECLARATIONS OF INTEREST (INCLUDING WHIPPING DECLARATIONS) 3. MINUTES To confirm as a correct record the minutes of the meeting held on 18/05/2009 (copy enclosed). County Hall, Mold. CH7 6NA Tel. 01352 702400 DX 708591 Mold 4 www.flintshire.gov.uk Neuadd y Sir, Yr Wyddgrug. CH7 6NR Ffôn 01352 702400 DX 708591 Mold 4 www.siryfflint.gov.uk The Council welcomes correspondence in Welsh or English Mae'r Cyngor yn croesawu gohebiaeth yn y Gymraeg neu'r Saesneg 1 Flintshire County Council 4. PRICEWATERHOUSE COOPERS REPORT ON CONTRACTOR FUNCTIONS Report of Chief Executive enclosed 5. DRAFT FLINTSHIRE COMMUNITY STRATEGY 2009 TO 2019 - UPDATE Report of Chief Executive enclosed 6. STRATEGIC ASSESSMENT OF RISKS AND CHALLENGES QUARTER 4 2008/09 REVIEW Report of Chief Executive enclosed 7. 2008/09 PERFORMANCE REPORTING Report of Chief Executive enclosed 8. AGILE WORKING STUDY Report of Head of ICT and Customer Services enclosed 9. FORWARD WORK PROGRAMME Report of Performance and Corporate Management Overview & Scrutiny Facilitator enclosed 2 Date: 12/06/2009 PEOPLE AND PERFORMANCE OVERVIEW AND SCRUTINY COMMITTEE 18 MAY 2009 Minutes of the meeting of the People and Performance Overview and Scrutiny Committee of the Flintshire County Council held at County Hall, Mold on Monday, 18 May 2009. PRESENT: Councillor F. Gillmore (Chairman) Councillors: K. Armstrong-Braun, C.S. Carver, P.J. Curtis, G.D. Diskin, R.J.T. Guest, R.B. Jones, R.P. MacFarlane, D.I. Mackie, D.L. Mackie and D.E. Wisinger. Chairs and Vice-Chairs of the other Overview & Scrutiny Committees invited to attend: Councillors: R.G. Hampson, G. Hardcastle, H.T. Isherwood and H.J. McGuill. SUBSTITUTES: Councillors: J.E. Falshaw for A.J. Davies-Cooke and C.M. Jones for A.P. Shotton. APOLOGY: Councillor M.J. Peers (Vice-Chairman of Environment and Regeneration Overview & Scrutiny Committee) CONTRIBUTORS: Chief Executive (minutes 6-8), Head of Human Resources and Organisational Development (minutes 4 & 5), HR Project Team Lead (minutes 4 & 5), Policy, Performance and Partnerships Manager (minutes 4 & 6), Head of Development and Resources - Community Services (minute number 6), Directorate Improvement Manager - Lifelong Learning (minute number 6) and Directorate Support and Performance Manager – Environment (minute number 6). IN ATTENDANCE: Head of Overview and Scrutiny, Performance and Corporate Management Overview and Scrutiny Facilitator and Committee Officer. 1. DECLARATIONS OF INTEREST No declarations of interest were made. 2. MINUTES The minutes of the meeting of the Committee held on 6 April, 2009 had been circulated to Members with the agenda. Matters Arising Councillor R.B. Jones referred to minute number 59 on the Council Planning Framework and asked for an update on the pictorial flowchart mentioned in the third paragraph. The Policy, Performance and Partnerships Manager advised that following recent workshops on performance 3 management, work was ongoing and officers would bring back a simplified version to Members when it was available. RESOLVED: That the minutes be approved as a correct record and signed by the Chairman. 3. VARIATION IN ORDER OF BUSINESS The Chairman indicated that there would be a change in the order of business due to officer availability and explained the changes to the Committee. 4. PEOPLE STRATEGY 2009 – 2012 The Head of Human Resources and Organisational Development introduced a report, the purpose of which was to update Members on the proposed themes for the new People Strategy 2009-2012 and to seek feedback on the themes as part of the consultation process. The Head of Human Resources and Organisational Development detailed the background to the report and referred to the key strategy objectives. She referred to paragraph 3.01 and the consultation which had been undertaken with Directorate Management Teams, Trade Union colleagues, Equalities Team and here with Overview & Scrutiny Members. A survey was also available to ask specific questions of employees on the five key themes which were identified in appendix 1 to the report. Today was an opportunity to gain feedback from Members and for them to share their concerns and identify what they expected to see in such a strategy and their ideas and aspirations to drive it forward. Councillor R.B. Jones thanked the Head of Human Resources and Organisational Development for the report and said it was a step forward from the 2006/09 Strategy. He noted the consultation methodology and felt it would be useful for this Committee to provide feedback by holding a Task and Finish Group to work through the Strategy for 2006/09 along with the current action plans. The Chairman felt that a workshop might be more appropriate and the Head of Human Resources and Organisational Development agreed with the suggestion. Councillor K. Armstrong-Braun put forward some suggestions and felt that it was important to ensure staff had ownership and the Head of Human Resources and Organisational Development responded that this was an important part of the key themes. Councillor R.P. MacFarlane felt that training was a key issue and that there was a need to establish a budget to meet training needs. In response to a comment from Councillor D.L. Mackie that the consultation process was due to end on 22 May, the Head of Human 4 Resources and Organisational Development advised that there was some scope to extend the deadline. Following comments from Members on the flexi scheme, the Head of Human Resources and Organisational Development referred to the Agile Working Project. Councillor G. Hardcastle asked what was meant by flexible working and the Head of Human Resources and Organisational Development responded that it could be a range of things such as changing working patterns to meet the needs of the customer. She added that it would depend on the service but there were a number of areas that could be considered following consultation and discussion. Councillor H.T. Isherwood and Councillor P.J. Curtis both asked questions about how work undertaken at home would be measured and in response, the Chairman indicated that the Agile Working Project was included on the Forward Work Programme for consideration at the next meeting of the Committee. The Head of Human Resources and Organisational Development advised that it was a hugely complex issue. The Chairman suggested that when the data from all other parties had been collated, the Committee could make a more effective contribution to the consultation through a workshop to receive the information and consider the strategy. Councillor R.B. Jones suggested that at the workshop, Members would need a copy of the last Strategy 2006/09 and the 2008/09 action plan as a useful reference to assist in consideration of the item. The Head of Human Resources and Organisational Development agreed that these could be provided. RESOLVED: (a) That when all the data from other parties has been collated, the Committee receive the strategy and hold a workshop to make a response to it; and (b) That as a useful reference, Members receive copies of the previous strategy and the action plan to assist them when considering the item at the workshop. 5. WORKFORCE INFORMATION REPORTING The Head of Human Resources and Organisational Development introduced a report, the purpose of which was to provide Members with an update as to the current status of the new suite of Workforce Information reports. The Head of Human Resources and Organisational Development detailed the background to the report. She advised of a delay in the workforce information reporting for quarters 1 to 4 for 2008/09 which was due to the introduction of the new structures on to the system. Some additional work had been undertaken with the help of Midland Trent and the officer added that 5 the delay was to ensure that the reports were accurate and the same issues would not be encountered going forward. Councillor R.B. Jones said that it was a big step forward and ensuring that the data was accurate was important. He asked if it was possible to provide a breakdown on grading and gender split. The HR Project Team Lead responded that it was possible to provide the information as the diversity summary included ethnic/gender breakdown and the data could be combined with a variety of information on pay and grading. In addition to corporate reports, an annual workforce information report provided a breakdown by gender, age and grade. Councillor C.S. Carver was concerned that assurances that he had received to critical comments he made at the Committee meeting in March had not come to fruition and he hoped that the problems identified would be resolved soon. The Head of Human Resources and Organisational Development referred to the issues raised by Councillor Carver which related to rogue data in the report.
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