Request for Proposal KNH-SU-A/2018

“Baseline Study Poverty Score Card Survey” Integrated Children and Women Centered Community Development in District , Province

TERMS OF REFERENCE

1. Introduction and Background: Community Uplift Program (CUP) is a national level development organization registered with the Security & Exchange Commission of Pakistan in 2001 under Section 42 of the Companies Ordinance 1984. For details see our website www.cup.org.pk

Community Uplift Program (CUP) Pakistan funded by Kindernothilfe (KNH) and the German Federal Ministry for Economic Cooperation and Development (BMZ) is implementing a four years project (September 2018 – August 2021) titled “Strengthening Women & Child Centred Community Development in District Battagram, Khyber Pakhtunkhwa (KP)”. The goal of the project is to improve the quality of life of around 78,000 children & 58,000 women in 3 UCs of District Battagram for improved access to basic education & poverty reduction as well as functioning child protection systems. The project has five integrated components; child rights & protection, improvement in the quality of education for the girl child, use of community score card for citizen involvement and participation in the development of school improvement plans, improvement in the livelihoods of the very poor/poor women and building a resilient Community Based Disaster Risk Management (CBDRM) systems at the UC levels.

2. Brief Description of Project: This integrated project has been designed to address the identified core problem, which is “children and women are neglected population segments with regard to education, child rights/protection, which is magnified by extreme poverty & weak disaster management systems and structures in disaster prone District of Battagram of Khyber Pakhtunkhwa”. In order to address the core problem, a project impact matrix has been developed, which is attached as Annex-1, which in summary is as under:

Project Outcome: The quality of life around 78,000 children & 58,000 women in 3 UCs of District Battagram (, Kuza Bandai & ) is improved by access to basic education & poverty reduction as well as functioning child protection systems.

1) Output-1: The government system for the implementation of child rights and child protection at the district level is strengthened and functioning under national and international policies and laws. 2) Outcput-2: The quality of primary school education including early child education especially for girls has been improved. 3) Output-3: Quality control and accountability in primary education in 25 municipalities in the project area is ensured by the introduction and institutionalization of a community participation monitoring and feedback system. 4) Output-4: The families of some 58,000 very poor/ poor women in three UCs in the are more resilient to economic shocks. 5) Output-5: The population of 3 UCs is better prepared for extreme weather events through a well- functioning community-based disaster risk management (CBDRM) system.

3. Purpose of the Baseline Study: CUP Pakistan intends to commission a baseline study in order to determine the project results “indicator values” at the outcome and outputs levels so that the progress along the results continuum can be measures during the life cycle of the project.

Outcome Level Specific Questions:  Outcome indicator 1: “How, in which areas and to what extent do women participate in decision making on household and on community level?” (Attached is a sample questionnaire for customizing it to this survey)  Outcome indicator 2: “How many and what kind of child rights violations and/or child protection issues are being reported at CPU-level and at CPC-level? How do CPUs/CPCs actually handle the cases?

4. Objectives/Specific Questions for the Baseline Study: The following are the specific objectives & key baseline questions that need to be evaluated as under:

1) Objective-1: To determine the existing knowledge and understanding of stakeholders (Khyber Pakhtunkhwa Child Protection and Welfare Commission-KPCPWC, communities, district line departments, police, prison etc.) of the CRC and the Child Protection Policy of KP; Specific Baseline Questions:  What are the existing capacities of the Child Protection Unit (CPU) of the KPCPWC in the child abuse & exploitation case reporting/identification, case assessment and closure of cases? (see Executive Summary of a 3rd Party Evaluation by CUP with special reference to Battagram)  How many children and/or their families have benefited by the work of the CPU & Child Protection Committees (CPCs).

2) Objective-2: To find out the existing situation of government primary schools: Specific Baseline Questions:  What is the current enrolment & dropout status for girls and boys with reasons for low enrolment and large drop outs?  What is the status of the infrastructure in 25 target girls primary schools (list will be provided) with regard to functional drinking water and sanitation systems (toilets, hand basins, soaps, etc.), especially in the context of girl students.  What is status of the capacity of teachers and the child friendly learning environment?

3) Objective-3: To find out the existing level of citizen participation and involvement in the planning and implementation of the improvement of the quality of primary school education. Specific Baseline Questions  What are the existing arrangements for monitoring by the district education office/provincial education department?  How primary school development is planned yearly and the budgetary allocations?  To what extent are the Parents Teacher Councils (PTCs) and/or citizens involved in school improvements plans:  Is there any forum for advocacy at the district level for airing of the issues related to primary education and implementation of plans that are beyond the school management and the district education office?

4) Objective-4: To assess the existing resilience of very poor/poor women in three UCs in the Battagram district to economic shocks: Specific Baseline Questions  Current Levels of Income of HHs in the three UCs?  Current Status of Entrepreneurial Activities especially for women in the three UCs?  Current Employers of Technical Skills and Markets for Small Business Products and Services?  Current Access of very poor/poor to existing safety networks?

5) Objective-5: To evaluate the existing potential hazards, disasters, risk reduction, preparedness and prevention plans in the district & UC levels especially with regard to the specific needs of women and children. Specific Baseline Questions  To which degree were the previous rehabilitation plans implemented by the district and the province and what is requiring priority attention with regard to disaster risk reduction and disaster preparedness?  Are there any trained and currently functional Disaster Management Committees (DMCs) at the UC Levels?  Are there any disaster risk management (DRM) and mitigation plans in the UCs that take into account the specific needs of women and children? If so, what is their strengths and weakness including capacity building needs?  What do communities perceive as the most dangerous hazards to their livelihoods, well-being etc.?  Are there any existing / traditional ways to minimize risks?  How are women, children, persons with disabilities and elderly affected by disasters?.  What do they ask for to be better prepared and protected in times of disaster?

5. Scope of the Baseline Study This will be a qualitative and quantitative survey which will cover the three target UCs Ajmera, Kuza Bandai & Paimal Sharif of District Battagram. The primary objective of the assignment is to conduct a baseline study through the collection of primary data on the pre-intervention situation of the indicator values given in the attached impact matrix. The baseline study will thus come-up with the needs and gaps analysis in the perspective of each results stream and establish benchmarks to measure results going forward. The findings of this baseline assessment form the basis against which progress will be measured during the next four years and providing actionable information on the identified gaps in terms of the five stated project objectives and the intended outcome and outputs of the project

6. Methodology a) Baseline Study Design The methodologies selected for this baseline survey will be both; “quantitative“ and “qualitative” and should be relevant and proportional to the scope of the study being undertaken. The following is a broad outline of the approach of the study. Specifically, data will be gathered through a combination of the following:  Review of Secondary Data & Concept Clearing Meeting with CUP Pakistan.  Development of the Sampling Framework & Data Collection Tools/Instruments.  Training of Enumerators and FGD Moderators.  Primary Data Collection through HH Questionnaire, FGDs with Stakeholders & Key Informant Interviews with Key Decision Makers (Community & the District Government).  Data Validation through Poverty Score Card.  Data Analysis through Triangulation of Data and other Tools.  Draft Baseline Report & Stakeholders Workshop to Finalize Baseline Survey Report. b) Sampling This study will collect primary data through qualitative & quantitaive data collecting tools. The consultancy company/individual is expected to develop a concise methodology for a sampling frame, sample size, sampling techniques; (a) Probability Sampling (simple random, stratified, systematic cluster, multi stage sampling and (b) Non-Probability Sampling (convenience, purposive, quota, and referral sampling). The binding parameters are:

 All the three target UCs must be covered by the sample.  Based on data with the Benazir Income Support Program (BISP) Registry, validation of the very poor/poor HHs by the use of the Poverty Score Card (PSC) Survey using the World Bank PSC Tool  HHs Sample Size selected must be a statistically acceptable.  FGDs & KIIs must include all key stakeholders (Provincial Education Department, Independent Monitoring Unit (Education), Provincial Disaster Management Authority (PDMA), Khyber Pakhtunkhwa Child Protection & Welfare Authority, District Education Office, District Management Office, District Child Protection Unit, District Line Departments, District Police and District Child Protection Court, Communities, Influential and others.

7. Key Deliverables: a) Inception Report: An inception report/data collection tools should be submitted not later than one week after commencement of the assignment and before starting primary data collection. It shall contain the methodology, sampling, work plan, organization and composition of the teams (incl. contact details), the detailed time schedule and all other logistical and organizational matters for the field mission b) Draft Report: A draft report shall be produced and submitted to CUP Pakistan no later than four weeks after submission of the inception report. c) Presentation at Stakeholders Workshop: The applicant make a clear PowerPoint Presentation and take note of inputs, suggestions and review during this workshop. d) Final Report: A final report shall be produced within two weeks after the submission of the draft report. The final report should be submitted in two bound hard copies and a soft/electronic copy. The raw, clean dataset should be annexed to the report (hard copy and soft copy).

8. Consultant Requirements & Selection a) Requirements for the Consultant: The selection of the consultant/firm will be based on the quality of their proposal (methodologies, tools, quantifications, time schedule, and profile of experts), their financial offer, the relevant educational background and experience, their familiarity with program related topics, and their experience in assessing complex set of issues. The basic criteria expected of the consultant/firm is as under:  Similar nature of projects executed in last five years within KP Province.  Lead Consultant/Team Leader, Masters in Social Sciences and having experience in the thematic areas of child rights/protection, livelihoods, primary education, community score card and CBDRM.  The lead consultant and field data collection team have conducted baseline surveys, evaluations and assessments.  Team having an expert in SPSS data management.  The team must be fully conversant with Pushto and must have good speaking skills

b) Selection Process: The selection process will be as under:  The evaluation committee shall evaluate the Technical Proposals on the basis of their responsiveness to the Terms of Reference. Each responsive Proposal will be given a technical score (St). A Proposal shall be rejected at this stage if it fails to achieve the minimum technical score to pass which is 70%.  Financial proposals of those applicants who failed to secure minimum qualifying marks shall be returned un-opened.  Quality and Cost Based Selection (QCBS) Method will be used; the lowest evaluated Financial Proposal (Fm) will be given the maximum financial score (Sf) of 100 points. Proposals will be ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = the weight given to the Technical Proposal; P = the weight given to the Financial Proposal; T + P = 1) indicated: S = St x T% + Sf x P%. The applicant achieving the highest combined technical and financial score will be invited for negotiations. The formula for determining the financial scores (Sf) of all other Proposals is calculated as following: Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest price, and “F” the price of the proposal under consideration. Quality-Cost Ratio: 70:30  Technical and financial negotiations will be held with the highest ranked applicant. This will be followed by the award of contract to the selected firm.

9. Roles and Responsibilities CUP Pakistan: CUP Pakistan will support the baseline survey team through a comprehensive pre-data collection briefing, review the inception report, attend the training and orientation workshop for the data collection team. It will also share important links to stakeholders and the rapid assessment conducted prior to the project. CUP will also provide relevant secondary data; project document, third party evaluation report on the 12 CPUs in KP etc.

The Consultant: The consultant will organize all logistics and thus include it in the costs/financial proposal. It will also:  Ensure quality assurance in data collection  Withholding tax will be deducted by CUP on the agreed/approved fee for services under the current income tax schedule  The firm will not hold CUP Pakistan responsible for any medical expenses or for any compensation in the event of death, disability or other hazards which the Consultant may suffer in the performance of his/her duties.  The consultant is responsible to act as independent, non-biased external researcher to undertake the baseline study and submit an analytical report with findings and recommendations, strictly according to the key questions listed in these TORs.

10. Timeframe: The assignment is expected to be completed by December 31, 2018. This includes days required for designing, extensive field interaction, and report writing. The milestones wise detail of days are given as under: a) Inception Report; Within 7 days of the start of the contract. b) Draft Report: Within 4 Weeks of the start of the contract. c) Final Report: Within 6 Weeks of the start of the contract.

11. Mode of Payment: The consultant will be paid according to following schedule related to deliverables: a) 30% on approval of Inception report; b) 30% on approval of draft report presented in the stakeholders workshop; c) 40% on approval of the final report.

12. Proposals Interested consultants/firms should submit a detailed technical and financial proposal in response to these TORs. The Technical & Financial Proposals shall be submitted in separate sealed envelopes & placed in one outer envelope clearly marked in the top right side of the envelopes as under: a) Inner Envelope-1: Technical Proposal for Baseline Survey b) Inner Envelope-2: Financial Proposal for Baseline Survey (not to be opening before the review of technical proposals) c) One Outer Envelope containing 1 & 2: Technical and Financial Proposal for Baseline Survey.

The Technical Proposal must include the following: a) Brief Profile of the Consultant/Firm stating the relevant experience. b) Methodology and Approach (Sampling, Field Data Collection, Data Analysis, Work Plan and proposed Template of the Final Report) c) The Baseline Survey Team and Roles and Responsibilities The Financial Proposal must include the following: a) Detailed Item Wise Costing b) Management Fee

Deadline for submission of the Proposal is by Close of Business November 18. 2018

PROJECT IMPACT MATRIX INTEGRATED CHILDREN AND WOMEN CENTERED COMMUNITY DEVELOPMENT IN DISTRICT BATTAGRAM, KHYBER PAKHTUNKHWA PROVINCE

Overall Goal (Impact): Contribution to improve the quality of life of women & children in District Battagram Project Outcome Indicator values before start of Expected indicator values by project end Describe/Quantify in how far the Project (Based on Project Baseline indicators have been achieved up to study) date of reports. The quality of life around 78,000 children Women are rarely involved (up to  The participation of women in & 58,000 women in 3 UCs of District one-third, exact value will be decision-making within their families Battagram is improved by access to basic determined in the baseline) in and communities is twice as high as education& poverty reduction as well as decisions within the family and at the beginning of project (MoV: functioning child protection systems. community or at other levels survey by individual interviews and count of women’s contributions to Baseline value will be established at community meetings) the beginning of the project (a  Reduce all types of exploitation and reasonable sample size is determined abuse of children in three UCs (MoV: by established statistical methods) Survey of cases handled by the CPUs and CPC and validation by interviewing parents, teachers etc. Care taker) Results (Outputs) 1. The government system for the An evaluation of state Child  At least 85 percent of the actors implementation of child rights and Protection Units (CPU) at the district involved know and understand child protection at the district level is level and the Child Protection children’s rights as set out in the CRC strengthened and functioning under Committees (CPC) at the community and the National Child Protection national and international policies level carried out by CUP in late 2017 Policy. and laws. to early 2018 show that there are  Increase of at least 50 percent of very varying staffing and knowledge child- protection capacity at district levels regarding child rights on CPU level in the identification, case and almost no resources and/or management and care of children knowledge on CPC level. The people affected by protection violations involved in CPU in CPC show little to  At least 50 children and / or families no expertise regarding the used the offers of the state child corresponding laws and their protection institution in case of legal respective duties and obligations or protection violations within the child protection system. 2. The quality of primary school Value will be determined with the  At Least 60% higher enrolment rate education including early child Baseline. and a 60% lower rate of school education especially for girls has dropout amongst girls in the project been improved. area Battagram ranks 22 out of 25 in terms  25 target schools have functioning of infrastructure in elementary drinking water and sanitation schools in KPK, so there is still room systems (toilets, hand basins, soaps, for improvement etc.) through the implementation of their School Improvement Plan (SIPs) so that the infrastructure meets the specific needs of girls 3. Quality control and accountability in “0”, because in KPK so far no system  25 communities in district of primary education in 25 of the community-based Battagram use the CSC (Community municipalities in the project area is accountability exists to monitor and Score Card) as an instrument of ensured by the introduction and improve education quality. citizen participation in quality control institutionalization of a community in primary schools in the project participation monitoring and area, this influencing decisions feedback system.  At least 95% of the agreed action plans between citizens, school leaders and District Education officers (DEOs) are implemented in the target schools.  A District Advocacy Forum (DAF) to advise and monitor the implementation of the agreed action plans and institutionalize the CSC methodology in primary education is set up and meets at least 4 times a year 4. The families of some 58,000 very At the beginning of the project, a  # of very poor households have poor/ poor women in three UCs in survey is conducted using the Poverty increased their incomes through the Battagram district are more Score Card to identify the poor and women’s employment and access to resilient to economic shocks. extremely poor households. existing social security networks;  # of extremely poor women have Value is determined through the been trained in the areas of business baseline. development and technical as well as professional skills for micro- enterprise creation.  # of community groups (CGs) newly established by early 2019 with strengthened leadership and management capabilities have formed a representation at UC level until the end of July 2021. 5. The population of 3 UCs is better “0” : At present there is a disaster  Three Disaster Management prepared for extreme weather management committee only at the Committees (DRM) are established at events through a well-functioning district level. UC level and trained in disaster risk community-based disaster risk assessment, risk reduction and management (CBDRM) system adaptation to climate change.  All established DRM committees have developed disaster risk management and mitigation plans for their respective UC that take into account the specific needs of women and children  The three developed plans at UC level will be implemented in consultation with the district level Disaster management agency, with resources and advice to support.