Ordinary Meeting of Council

MINUTES

20 February 2020

THIS DOCUMENT IS AVAILABLE IN OTHER FORMATS ON REQUEST FOR PEOPLE WITH DISABILITY.

Ordinary Meeting of Council Minutes – 20 February 2020 Page ii

CONTENTS

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS ...... 1 2. ANNOUNCEMENTS FROM THE PRESIDING MEMBER ...... 1 3. ATTENDANCE ...... 1 3.1 APOLOGIES ...... 1 3.2 APPROVED LEAVE OF ABSENCE ...... 1 4. DECLARATION OF INTEREST ...... 1 5. PUBLIC QUESTION TIME ...... 1 6. PRESENTATIONS/DEPUTATIONS/PETITIONS/SUBMISSIONS ...... 1 7. ITEMS BROUGHT FORWARD BY DECISION OF COUNCIL ...... 1 8. CONFIRMATION OF PREVIOUS MEETING MINUTES ...... 2 8.1 ORDINARY MEETING OF COUNCIL MINUTES 13 DECEMBER 2019 ...... 2 9. RECEIPT OF COMMITTEE MEETING MINUTES HELD SINCE LAST MEETING ...... 2 9.1 LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) MEETING MINUTES 10 DECEMBER 2019 ...... 2 9.2 ADOPTION OF THE RECOMMENDATIONS OF THE LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING MINUTES OF 10 DECEMBER 2019...... 2 10. REPORTS OF OFFICERS ...... 2 10.01 FINANCIAL STATEMENTS FOR DECEMBER 2019 AND JANUARY 2020 ...... 3 10.02 CREDITORS ACCOUNTS PAID DECEMBER 2019 AND JANUARY 2020 ...... 5 10.03 AUDIT REPORT FOR THE YEAR ENDING 30 JUNE 2019 ...... 7 10.04 ANNUAL REPORT FOR 2018-2019 ...... 10 10.05 FEES & CHARGES – REVIEW OF STANDPIPE WATER CHARGES ...... 13 10.06 SUPPORT FOR DEVELOPMENT OF ‘RAIN DANCE’ MOVIE ...... 16 10.07 LOCAL LAW REVIEW ...... 19 10.08 GREAT SOUTHERN CENTRE FOR OUTDOOR RECREATION EXCELLENCE – GREAT SOUTHERN REGIONAL TRAILS MASTER PLAN 2020-2029 ...... 27 10.09 CORPORATE BUSINESS PLAN 2018-2022 QUARTERLY PROGRESS REPORT ...... 30 10.10 EQUAL EMPLOYMENT OPPORTUNITY MANAGEMENT PLAN ...... 32 10.11 BROOMEHILL RECREATIONAL COMPLEX INC. – PROPOSAL TO CONSTRUCT PAVILION .... 34 10.12 PROPOSED SHED - LOT 542 REILLY ROAD, BROOMEHILL...... 36 10.13 REQUEST TO AMEND RAV RATING OF BEEJENUP AND WHITE ROADS ...... 38 10.14 WORKS REPORT FOR FEBRUARY 2020 ...... 42 11. MATTERS FOR WHICH THE MEETING MAY BE CLOSED ...... 44 11.01 CONFIDENTIAL: TENDER – SALE OF LOT 19 TAYLOR STREET, TAMBELLUP ...... 45 11.02 CONFIDENTIAL: NOVATED LEASE - CHIEF EXECUTIVE OFFICER ...... 46 12. APPLICATIONS FOR LEAVE OF ABSENCE ...... 46 13. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ...... 46 14. QUESTIONS FROM MEMBERS WITHOUT NOTICE ...... 46 15. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING ...... 46

Ordinary Meeting of Council Minutes – 20 February 2020 Page iii

16. CLOSURE ...... 46

Ordinary Meeting of Council Minutes – 20 February 2020 Page 1

SHIRE OF BROOMEHILL-TAMBELLUP

Minutes of an Ordinary Meeting of Council of the Shire of Broomehill-Tambellup held in the Tambellup Council Chambers on 20 February 2020 commencing at 4.14pm.

1. DECLARATION OF OPENING / ANNOUNCEMENT OF VISITORS The President welcomed Councillors and staff and declared the meeting open at 4.14pm.

2. ANNOUNCEMENTS FROM THE PRESIDING MEMBER The President thanked the community of the Shire of Broomehill-Tambellup for their turn- out at the recent Katanning fires. He was very proud of how the community rallied together on the Friday 7th, Saturday 8th and Sunday 9th February 2020 to help the Katanning community.

3. ATTENDANCE Cr MC Paganoni President Cr ME White Deputy President Cr MC Nazzari Cr KJ Holzknecht Cr CJ Letter Cr DT Barritt Cr SH Penny KB Williams Chief Executive Officer (CEO) P Vlahov Manager Works KP O’Neill Manager Finance and Administration PA Hull Strategic Support & Projects Officer (Entered at 4.15pm) LK Cristinelli Executive Assistant

3.1 APOLOGIES Nil

3.2 APPROVED LEAVE OF ABSENCE Nil

4. DECLARATION OF INTEREST Cr White declared a Proximity Interest in Item 10.13 CEO Keith Williams declared a Financial Interest in Item 11.02

5. PUBLIC QUESTION TIME Nil

6. PRESENTATIONS/DEPUTATIONS/PETITIONS/SUBMISSIONS Nil

7. ITEMS BROUGHT FORWARD BY DECISION OF COUNCIL Nil

Ordinary Meeting of Council Minutes – 20 February 2020 Page 2

8. CONFIRMATION OF PREVIOUS MEETING MINUTES

8.1 ORDINARY MEETING OF COUNCIL MINUTES 13 DECEMBER 2019

200201

Moved Cr Penny, seconded Cr White That the Ordinary Meeting of Council Minutes of 13 December 2019 be accepted. CARRIED 7/0

9. RECEIPT OF COMMITTEE MEETING MINUTES HELD SINCE LAST MEETING

9.1 LOCAL EMERGENCY MANAGEMENT COMMITTEE (LEMC) MEETING MINUTES 10 DECEMBER 2019

200202

Moved Cr White, seconded Cr Letter That the Local Emergency Management Committee (LEMC) Meeting Minutes of the 10 December 2019 be accepted. CARRIED 7/0

9.2 ADOPTION OF THE RECOMMENDATIONS OF THE LOCAL EMERGENCY MANAGEMENT COMMITTEE MEETING MINUTES OF 10 DECEMBER 2019

200203

Moved Cr Nazzari, seconded Cr Barritt That the Local Emergency Management Committee recommends to Council that the reviewed Local Emergency Welfare Plan be endorsed subject to amendments as noted.

That the Great Southern District Emergency Management Committee – ‘Great Southern 2029: A Snapshot of the Horizon for the Great Southern Emergency Management District’ report be received. CARRIED 7/0

10. REPORTS OF OFFICERS

Ordinary Meeting of Council Minutes – 20 February 2020 Page 3

10.01 FINANCIAL STATEMENTS FOR DECEMBER 2019 AND JANUARY 2020 Attachment: Monthly Financial Statements for December 2019 and January 2020 File Ref: Nil Author: KP O’Neill - Manager Finance and Administration Date: 16 February 2020 Disclosure of Interest: Nil

SUMMARY Council to consider the monthly financial reports for the period ending 31 December 2019 and 31 January 2020.

BACKGROUND The Local Government (Financial Management) Regulations 1996 require a statement of financial activity to be prepared each month and prescribe the contents of that report and accompanying documents. The report is to be presented at an ordinary meeting of the Council within 2 months after the end of the month to which the report relates.

Each financial year, Council is required to adopt a percentage or value to be used in the statement of financial activity for reporting material variances.

As part of the 2019/20 budget process, Council adopted 10% or $10,000 as the material variance for reporting purposes for the year.

COMMENT Note 2 in the financial statements provides commentary on the material variances shown in the statement of financial activity by reporting program, which is a requirement of the Local Government (Financial Management) Regulations 1996.

Receivables - which includes outstanding rates, emergency services levy, pensioner rebates and other ‘sundry’ debtors - is reported at Note 6.

Note 8 tracks capital grants and contributions, the unspent balance of which is reported as ‘Restricted Cash’ throughout the financial report.

Capital revenue and expenditure is detailed in Note 12, which includes plant replacement, road construction, building improvements, reserve transfers and loan transactions.

CONSULTATION Nil

STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations 1996

34. Financial activity statement report (1) A local government is to prepare each month a statement of financial activity reporting on the revenue and expenditure, as set out in the annual budget under regulation 22 (1)(d), for that month in the following detail – (a) annual budget estimates, taking into account any expenditure incurred for an additional purpose under section 6.8(1)(b) or (c); (b) budget estimates to the end of the month to which the statement relates; Ordinary Meeting of Council Minutes – 20 February 2020 Page 4

(c) actual amounts of expenditure, revenue and income to the end of the month to which the statement relates; (d) material variances between the comparable amounts referred to in paragraphs (b) and (c); and (e) the net current assets at the end of the month to which the statement relates.

(2) Each statement of financial activity is to be accompanied by documents containing – (a) an explanation of the composition of the net current assets of the month to which the statement relates, less committed assets and restricted assets; (b) an explanation of each of the material variances referred to in subregulation (1)(d); and (c) such other supporting information as is considered relevant by the local government.

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS This issue is not dealt with in the Plan

FINANCIAL IMPLICATIONS The report represents the financial position of the Council at the end of the previous month.

VOTING REQUIREMENTS Simple Majority

COUNCIL DECISION

200204

Moved Cr Holzknecht, seconded Cr Barritt That the Financial Statement for the period ending 31 December 2019 and 31 January 2020 be adopted. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 5

10.02 CREDITORS ACCOUNTS PAID DECEMBER 2019 AND JANUARY 2020 Attachment: List of Payments for December 2019 and January 2020 File Ref: Nil Author: KP O’Neill – Manager Finance and Administration Date: 16 February 2020 Disclosure of Interest: Nil

SUMMARY Council to consider the list of payments made from the Municipal and Trust Funds during December 2019 and January 2020.

BACKGROUND The Local Government (Financial Management) Regulations 1996 prescribe that a list of accounts paid under delegated authority by the CEO is to be prepared each month, providing sufficient information to identify the transactions.

The list is to be presented to the Council at the next ordinary meeting after the list is prepared and recorded in the minutes of that meeting.

COMMENT Summary of payments made for the month:-

December 2019 Municipal Fund $1,736,332.19 Trust Fund $0.00 Credit Cards $3,484.51 Total $1,739,816.70

January 2020 Municipal Fund $417,747.43 Trust Fund $550.00 Credit Cards $2,544.22 Total $420,841.65

CONSULTATION Nil

STATUTORY ENVIRONMENT Local Government (Financial Management) Regulations 1996

13. Lists of accounts (1) If the local government has delegated authority to the CEO the exercise of its power to make payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is to be prepared each month showing for each account paid since the last such list was prepared – (a) the payee’s name; (b) the amount of the payment; (c) the date of the payment; and (d) sufficient information to identify the transaction.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 6

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS This issue is not dealt with in the Plan

FINANCIAL IMPLICATIONS Lists the payments made from Municipal and Trust Funds during the previous month.

VOTING REQUIREMENTS Simple Majority

COUNCIL DECISION

200205

Moved Cr White, seconded Cr Letter That - 1. the list of accounts paid during December 2019, consisting of –  Municipal Fund cheque, EFT and direct debit payments totalling $1,736,332.19;  Trust Fund EFT payments totalling $NIL; and  Credit Card payments totalling $3,484.51 2. the list of accounts paid during January 2020, consisting of –  Municipal Fund cheque, EFT and direct debit payments totalling $417,747.43;  Trust Fund EFT payments totalling $550.00; and  Credit Card payments totalling $2,544.22 be endorsed. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 7

10.03 AUDIT REPORT FOR THE YEAR ENDING 30 JUNE 2019 Attachment:  Independent Auditors Report  Auditors Management Letter File Ref: ADM0058 Author: KP O’Neill – Manager Finance & Administration Date: 16 February 2020 Disclosure of Interest: Nil

SUMMARY Council to consider the Auditors Report for the year ending 30 June 2019.

BACKGROUND In accordance with section 7.12A(3) of the Local Government Act 1995, Council is required to examine the Auditors report for the year ending 30 June 2019 and is to determine if any matters raised by the Auditors require action to be taken.

A copy of the Auditors Report and Management Letter is attached. The Annual Financial Report for the year ending 30 June 2019 forms part of the content of the 2018-19 Annual Report, which will be adopted in a separate item.

COMMENT Council’s Auditors, Lincolns, were onsite over two days on 10th and 11th September 2019 to undertake the annual audit for the year ending 30 June 2019.

The Independent Audit Report, which forms part of the Annual Financial Report in the 2018-19 Annual Report, contains no qualification; which is due to the integrity, quality and strength of the Shire’s financial recording and reporting systems and the staff maintaining these systems.

The Auditors Management Letter includes comment on Findings and Recommendations arising from the audit.

Maintenance of Investment Register The Auditors found that at the time of their visit, the investment register had not been maintained to show the most recent transactions. The last entry in the register was November 2018. They have identified this matter as being of a Moderate risk, being that the findings warrant action being taken by staff as soon as practicable.

Staff were requested to comment on the finding, and the Manager Finance and Administration advised that reviewing and updating the investment register would form part of the monthly bank reconciliation processes to ensure this oversight does not occur in the future.

Procedures will be implemented for month end 29 February 2020.

The Auditors have also provided a report to the Audit Committee, which will be discussed at an Audit Committee meeting to be convened in March. The Auditor will conduct a teleconference to discuss matters raised in the report at this meeting.

CONSULTATION Chief Executive Officer Lincolns Ordinary Meeting of Council Minutes – 20 February 2020 Page 8

STATUTORY ENVIRONMENT Local Government Act 1995 – Part 6 Financial Management; and Local Government (Financial Management) Regulations 1996  Defines the processes and procedures that apply to the recording and reporting of financial matters. Local Government Act 1995 – Part 7 Audit; and Local Government (Audit) Regulations 1996  Defines the audit of the financial accounts of local governments, including the appointment of auditors and the conduct of audits.

Local Government Act 1995 7.12A. Duties of local government with respect to audits (2) Without limiting the generality of subsection (1), a local government is to meet with the auditor of the local government at least once in every year. (3) A local government is to examine the report of the auditor prepared under section 7.9(1), and any report prepared under section 7.9(3) forwarded to it, and is to — (a) determine if any matters raised by the report, or reports, require action to be taken by the local government; and (b) ensure that appropriate action is taken in respect of those matters.

POLICY IMPLICATIONS There is no policy in relation to this item.

STRATEGIC IMPLICATIONS Strategic Community Plan 2018-2028 KRA One - Our People 1.5 Our Shire demonstrates strong leadership, effective governance and efficient service delivery to our community 1.5.1 Promote excellence in governance, compliance, regulation, reporting, customer service and delivery of outcomes that are in the best interests of our residents

Council has determined that measures for this objective include maintaining healthy statutory ratios and receipt of an unqualified audit.

FINANCIAL IMPLICATIONS The Auditors Report provides assurance that the financial systems of the Council have been independently reviewed and are functioning reliably.

VOTING REQUIREMENTS Simple Majority

Ordinary Meeting of Council Minutes – 20 February 2020 Page 9

COUNCIL DECISION

200206

Moved Cr White, seconded Cr Nazzari That Council accepts the Auditors Report for the year ending 30 June 2019. CARRIED 7/0 Ordinary Meeting of Council Minutes – 20 February 2020 Page 10

10.04 ANNUAL REPORT FOR 2018-2019 Attachment: Draft Annual Report 2018-2019 File Ref: ADM0340 Author: KB Williams – Chief Executive Officer KP O’Neill – Manager Finance & Administration Date: 12 February 2020 Disclosure of Interest: Nil

SUMMARY Council to:- 1. Adopt the 2018-2019 Annual Report; 2. Confirm the date for the annual electors meeting.

BACKGROUND The Local Government Act 1995 requires that a local government is to prepare an annual report for each financial year. Council must adopt the Annual Report which includes the audit report prior to holding the Annual Electors Meeting.

The 2018-2019 Financial Report has been audited by Council’s Auditor, Russell Harrison of Lincolns and Council has dealt with this matter in the previous item.

The Local Government Act 1995 section 5.53 states that the Annual Report must contain the following:  A report from the President  A report from the Chief Executive Officer  An overview of the plan for the future of the district made in accordance with section 5.56, including major initiatives that are proposed to commence or continue in the next financial year  The financial report for the financial year  Such information as may be prescribed in relation to the payments made to employees  The auditor’s report for the financial year  A matter on which a report must be made under section 29(2) of the Disability Services Act 1993  details of entries made under section 5.121 during the financial year in the register of complaints, including — o the number of complaints recorded in the register of complaints; and o how the recorded complaints were dealt with; and o any other details that the regulations may require; and  Such other information as may be prescribed

COMMENT The attached draft of the Annual Report addresses the requirements of the Act and is presented for Council comment and acceptance.

The Local Government Act 1995 requires that a Council is to hold an annual electors meeting within 56 days of accepting the Annual Report and must give 14 days’ notice to the public of the meeting.

Once Council has adopted the Annual Report, the Chief Executive Officer is required to give local public notice of the availability of the report.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 11

CONSULTATION Nil

STATUTORY ENVIRONMENT Sections 5.53 to 5.55 of the Local Government Act and Administration Regulations 19B and 19CA apply to the Annual Report processes.

19B. Information about numbers of certain employees to be included (Act s. 5.53(2)(g)) For the purposes of section 5.53(2)(g) the annual report of a local government for a financial year is to contain the following information — (a) the number of employees of the local government entitled to an annual salary of $100 000 or more; (b) the number of those employees with an annual salary entitlement that falls within each band of $10 000 over $100 000.

19CA.Information about modifications to certain plans to be included (Act s. 5.53(2)(i)) (1) This regulation has effect for the purposes of section 5.53(2)(i). (2) If a modification is made during a financial year to a local government’s strategic community plan, the annual report of the local government for the financial year is to contain information about that modification. (3) If a significant modification is made during a financial year to a local government’s corporate business plan, the annual report of the local government for the financial year is to contain information about that significant modification.

Part 6 - Financial Management of the Local Government Act 1995 and the Financial Management Regulations define the processes and procedures that apply to the recording and reporting of financial matters.

Part 7 – Audit of the Local Government Act 1995 and Audit Regulations deals with audits.

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS This issue is not dealt with in the Plan

FINANCIAL IMPLICATIONS This issue has no financial implications for Council

VOTING REQUIREMENTS An Absolute Majority is required for the acceptance of the Annual Report.

Simple majority required to accept the second recommendation.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 12

COUNCIL DECISION

200207

Moved Cr White, seconded Cr Penny That Council, by an Absolute Majority, accepts the Annual Report, including the audited Financial Statement for the year ending 30 June 2019. CARRIED 7/0 By Absolute Majority

OFFICER RECOMMENDATION That Council holds the annual general meeting of electors on 05 March 2020.

COUNCIL DECISION

200208

Moved Cr White, seconded Cr Penny That Council holds the annual general meeting of electors on 12 March 2020 at 5.00pm. CARRIED 7/0

REASON FOR CHANGE TO RECOMMENDATION To confirm a suitable time and date with the Councillors for the annual general meeting of electors. Ordinary Meeting of Council Minutes – 20 February 2020 Page 13

10.05 FEES & CHARGES – REVIEW OF STANDPIPE WATER CHARGES Attachment: Water Corporation Fact Sheet File Ref: ADM0291 Author: KP O’Neill – Manager Finance & Administration Date: 14 February 2020 Disclosure of Interest: Nil

SUMMARY Council to review the charges for sale of water listed in schedule of Fees and Charges contained in the 2019/20 Budget.

BACKGROUND Fixed standpipes provide an essential source of water for customers who are remote from reticulated water schemes, amenity to communities by enabling local governments to maintain street trees and undertake minor building activities, and enable economic growth by supplying businesses that rely on carted water as an input to production.

The Water Corporation commenced a review in 2017 to collate corporate knowledge of fixed standpipes and critically analyse all aspects of the management process including receipt and processing applications, application of land use ratings, infrastructure installed at the point of distribution, pricing and the policy governing use of fixed standpipes.

The issues identified where;  Some commercial customers access community purpose standpipes and pay concessionary rates; this creates inequity and results in the community and state government subsidising the activities of private enterprises on an unequal basis;  Scheme pressure and supply issues caused by standpipes being used for undesignated purpose (i.e. commercial user accessing community purpose standpipes);  Lack of publically available information about standpipes, how they work, where they are located, the permitted scope of use for a given standpipe, and what pricing applies.

Local Governments are entitled to access concessional pricing for water used for our own purposes. This has not changed, however high flow rate Local Government owned fixed standpipes that are publicly accessible will no longer be charged concessional rates and commercial rates will apply.

The new pricing structure is linked to the size of the standpipe meter, as this determines the flow rate. Small standpipes (20mm and 25mm) generally deliver between 20 – 40 litres per minute. Large standpipes (any pipe larger than 25mm) generally deliver from 80 litres per minute and above.

All Local Government standpipes with a meter size of 20mm or 25mm will receive concessional rates and are to be used by the Local Government or for community purposes only (such as drought assistance for farmers or households not connected to scheme water when a drought condition is announced by the Government). All standpipes with a meter size above 25mm will be charged at a commercial rate.

Standpipes with a meter above 25mm that are located in a shire depot or locked for Shire use only will be able to access the concessional rate by providing evidence of the ability to control user access. There will be no change to Fire Standpipes or fixed standpipes installed on privately owned property.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 14

COMMENT Four fixed standpipes within the shire have been fitted with electronic swipe cards, to allow water usage to be monitored and users to be billed for water consumption. All other locations are restricted to Shire usage only.

The Tambellup West Road standpipe is a 25mm meter and has been classified as a Community Use standpipe; water is billed to the Shire at $2.534 per kilolitre.

The Crawford Street, Broomehill-Kojonup Road and Greenhills North Road standpipes are all 50mm meters and have been classified as Commercial Standpipes; water is billed to the Shire at $8.353 per kilolitre.

The current fee in the adopted Schedule of Fees and Charges for sale of water has been set at $3.40 per kilolitre, however following the Water Corporation review and pricing change the fees for sale of water require review.

The following charges for sale of water are proposed –  Tambellup West Road standpipe $3.40 per kilolitre  Crawford Street standpipe $9.20 per kilolitre  Greenhills North Road standpipe $9.20 per kilolitre  Broomehill-Kojonup Road standpipe $9.20 per kilolitre

Fees and charges are to be determined on a cost recovery basis. The charge in addition to the Water Corporation rate goes some way to contributing to the cost of operating and maintaining the standpipe controllers and collation of usage data for billing to customers.

CONSULTATION Chief Executive Officer

STATUTORY ENVIRONMENT Local Government Act 1995 6.16. Imposition of fees and charges (1) A local government may impose* and recover a fee or charge for any goods or service it provides or proposes to provide, other than a service for which a service charge is imposed. * Absolute majority required. (2) A fee or charge may be imposed for the following — (a) providing the use of, or allowing admission to, any property or facility wholly or partly owned, controlled, managed or maintained by the local government; (b) supplying a service or carrying out work at the request of a person; (c) subject to section 5.94, providing information from local government records; (d) receiving an application for approval, granting an approval, making an inspection and issuing a licence, permit, authorisation or certificate; (e) supplying goods; (f) such other service as may be prescribed. (3) Fees and charges are to be imposed when adopting the annual budget but may be — (a) imposed* during a financial year; and (b) amended* from time to time during a financial year. * Absolute majority required.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 15

POLICY IMPLICATIONS There is no policy applicable to this item.

STRATEGIC IMPLICATIONS Strategic Community Plan 2018-2028 KRA One – Our People Objective 1.2 Our community has services and facilities that meet our needs and expectations

FINANCIAL IMPLICATIONS Nil - an increase in the current fee charged to customers for water usage from the Crawford Street, Broomehill-Kojonup Road and Greenhills North Road standpipes which offsets the increased charges to the Shire by the Water Corporation.

VOTING REQUIREMENTS Absolute Majority in accordance with Local Government Act 1995 s6.16(3)(b)

COUNCIL DECISION

200209

Moved Cr White, seconded Cr Letter That Council amends the 2019/20 Schedule of Fees and Charges for the sale of water from $3.40 per kilolitre to –  Tambellup West Road standpipe $3.40 per kilolitre  Crawford Street standpipe $9.20 per kilolitre  Greenhills North Road standpipe $9.20 per kilolitre  Broomehill-Kojonup Road standpipe $9.20 per kilolitre CARRIED 7/0 By Absolute Majority

Ordinary Meeting of Council Minutes – 20 February 2020 Page 16

10.06 SUPPORT FOR DEVELOPMENT OF ‘RAIN DANCE’ MOVIE Attachment: Request and Background to Movie File Ref: ADM0061 Author: Keith Williams - Chief Executive Officer Date: 13 February 2020 Disclosure of Interest: Nil

SUMMARY For Council to consider a request to provide financial support for a film based in Kojonup and Broomehill.

BACKGROUND Council has received a request to support the development of a movie that is focussed on the Kojonup and Broomehill areas. The movie is called Rain Dance. The Shire of Kojonup has similarly been asked to contribute.

Good afternoon Keith & Rick, I'm currently seeking funding to complete 'Rain Dance', filmed locally in the Great Southern region highlighting Kojonup, Broomehill and the surrounding areas. We have received support from Screenwest but we were unfortunately unable to receive production funding from Screen Australia as they didn't support the multiple cast member approach; which is what we believe is one of the greatest assets as it showcases the local, regional talent in lead characters roles. The locals excelled in their performances and bring a quality that we believe is extremely important for Australian stories, we believe it's time people in the regions were elevated through a production such as 'Rain Dance' to share their talent and perspectives broadly, especially into city spaces where the connection to country people has largely disintegrated.

This gap means I now need to raise $115, 000 for post-production costs to complete the film and we would be so appreciative for a contribution so we can finalise this series and showcase the region to the world. I've attached the current budget for you to see the cost allocation for all elements pertaining to post-production.

A contribution to the cost attributed to the post-production crew ($31,225) would enable us to proceed with the post-production schedule and would keep us on track to deliver and release in July 2020. We intend to coordinate the global premiere in The Great Southern.

The post-production will be undertaken locally at Siamese editing suite in Leederville.

If we unable to resource additional funding we risk reducing the exceptional level of quality that we were able to capture during production - quality that features the region and the people in the community in a truly inspiring light.

I've attached moodboards and a link to imagery from the recent production to demonstrate the beautiful story we have created to this point. I've also provided below links to excerpts from media who are very much behind this project and are really supportive of the community focused vision and are keenly awaiting the release.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 17

Clip from GWN: https://www.dropbox.com/s/f6t4rhrkf5b2b17/GWN_CLIP_DEC2019.mp4?dl=0 https://www.abc.net.au/radio/perth/programs/breakfast/bec-bignell/11819040 https://www.gsherald.com.au/news/great-southern/koji-girl-champions-stories-from-the-sticks- ng- b881399896z?fbclid=IwAR3b50ljrJarijM56MWvNH7ChgkIOUd7gB83cMecTg534Ttmmru7Hl4gR_g https://www.pressreader.com/australia/albany-advertiser/20191219/281951724714718

Imagery: https://www.dropbox.com/sh/ndajc9xu0oibm74/AAClmjbl6TrgtIoWm0hBBQvCa?dl=0

Thank you for considering this request.

Many thanks, Bec Bignell, Cockatoo Colab Co-Founder Associate Producer Visible Farmer

COMMENT The film features Broomehill, and will be a promotional vessel for the Great Southern Region and Kojonup and Broomehill specifically.

It is considered that the Great Southern Development Commission should engaged to support the film as well, and a request to support the film could be presented to them.

Support of $5000 would provide a reasonable valuable contribution to complete the film.

CONSULTATION Consultation has occurred with the proponent, the Shire of Kojonup and the Great Southern Development Commission.

STATUTORY ENVIRONMENT Nil

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Strategic Community Plan 2018-2028 Key Result Area Two: Our Economy – Objective 2.1 Our community provides a unique tourism and visitor experience. 2.1.1 Build and promote the brands of our towns. 2.1.4 Promote and support local and regional tourism initiatives.

FINANCIAL IMPLICATIONS Allocation of funding would occur through the Tourism and Economic Development Reserve budget allocation.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 18

VOTING REQUIREMENTS Simple Majority

COUNCIL DECISION

200210

Moved Cr White, seconded Cr Nazzari That Council:

1. Agree to support the production of the movie ‘Rain Dance’ for the sum of $5,000 from the Tourism and Economic Development Reserve, subject to recognition of the support in some form; and

2. Request that the Great Southern Development Commission makes a matching contribution to the production of the movie ‘Rain Dance’. CARRIED 4/3

Ordinary Meeting of Council Minutes – 20 February 2020 Page 19

10.07 LOCAL LAW REVIEW Attachment:  Draft Activities on Thoroughfares and Public Places and Trading Local Law 2020  Draft Cemeteries Local Law 2020  Draft Dogs Local Law 2020  Draft Extractive Industries Local Law 2020  Draft Fencing Local Law 2020  Draft Local Government (Council Meetings) Local Law 2020  Draft Local Government Property Local Law 2020  Draft Repeal Local Law 2020  Draft Waste Local Law 2020  Draft Bushfire Brigades Local Law 2020  Draft Health Local Law 2020  Draft Removal of Refuse, Rubbish and Disused Material Local Law 2020 File Ref: ADM0209 Author: PA Hull – Strategic Support & Projects Officer Date: 10 January 2020 Disclosure of Interest: Nil

SUMMARY Council to review existing local laws, and endorse a new local law.

BACKGROUND Section 3.16 (1) of the Local Government Act 1995 (the Act) requires a local government to review a local law within a period of eight years from when it commenced. The Shire of Broomehill- Tambellup local laws commenced on 1 July 2008, and have not been reviewed within that period.

Southern Link VROC members identified the opportunity for reviews to be conducted across all four Councils as a joint project, and following an initial comparison of local laws by Keith Williams, Ms Judy Stewart was engaged by the VROC to complete the review. This item summarises the outcomes of that review, and recommends proposed local laws for endorsement by Council.

COMMENT The local laws have been reviewed with consideration to Model Local Laws provided by the Western Australian Local Government Association (WALGA).

Proposed amendments to existing local laws The following existing local laws have been reviewed, and significant amendments that have been made, and recommendations, are noted for each. Existing local laws which will be repealed as part of this review process are also noted for each.

Activities in Thoroughfares and Public Places and Trading  Removal of the requirement for a permit for temporary crossings  Amendment to list of permissible verge treatments, to remove 100% paving,  Removal of list of permissible verge treatments from Schedule to cl. 2.8  Removal of requirement for permit to sell newspapers  Removal of division relating to Street Entertainers  Update Schedule 1 Prescribed Offences Ordinary Meeting of Council Minutes – 20 February 2020 Page 20

Repealed: Shire of Broomehill-Tambellup Activities in Thoroughfares and Public Places and Trading Local Law 2008 published in the Government Gazette on 23 December 2008.

Cemeteries  Removal of references relating to cremation and crematoriums throughout  Removal of references relating to Lawn sections, Memorial Plaque sections (no provision in this Shire’s cemeteries)  An additional clause (clause 8.8) has been included relating to exhumation of a body  Update Schedule 1 Modified Penalties

A number of forms which were included in the existing local law have been removed; if they are retained as part of the local law and require amendment at any time the whole review process is required to be repeated. The forms will still be available for use by the Shire as required.

Repealed: Shire of Broomehill-Tambellup Cemeteries Local Law 2008 published in the Government Gazette on 23 December 2008.

Dogs • Minimal amendment to existing local law required • Removal of clauses 5.1 – Places where dogs are prohibited absolutely and 5.2 Places which are dog exercise areas and modified penalties where applicable – from the existing local law. These clauses are now able to be adopted elsewhere by Councils, eg policy, and are not required to be addressed in a local law. Any penalties required which apply to such a policy would be considered when setting fees and charges and adopted by absolute majority as part of the annual budget process.

Repealed: Shire of Broomehill-Tambellup’s Dogs Local Law 2008 published in the Government Gazette on 23 December 2008.

Extractive Industries  Minimal amendment to existing local law required  Addition of modified penalties as per the Model Local Law

Repealed: Shire of Broomehill-Tambellup Extractive Industries Local Law 2008 published in the Government Gazette on 23 December 2008.

Fencing • It is recommended the model local law with the addition of clause 2.6 Fences within the gazetted townsite be proposed for endorsement. This clause relates to ensuring fencing within townsites is appropriate to confine large animals, eg sheep, but stop small animals (dogs) from entering. • Update Schedule 1 Offences and Modified Penalties

Repealed: Shire of Broomehill-Tambellup Fencing Local Law 2008 published in the Government Gazette on 23 December 2008.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 21

Local Government (Council Meetings) (previously Standing Orders)  It is recommended the model local law as presented be proposed for endorsement.

Repealed: Shire of Broomehill-Tambellup Standing Orders Local Law 2008 published in the Government Gazette on 23 December 2008.

Local Government Property  Inclusion of clause 1.4 relating to assistance animals as defined in the Disability Discrimination Act 1992  Removal of clauses from Part 4 Behaviour On All Local Government Property (Intoxicated Persons, No prohibited drugs clauses), along with prescribed offences  Removal of clauses from Part 5 Matters Relating to Particular Local Government Property (Swimming Pool Areas, Beaches, Aerodrome, Golf Course clauses), along with prescribed offences. These facilities are not available in this Shire, with the exception of the golf course. The clause relating to the golf course relates to observance of special conditions of play and is not required.  Removal of Part 7 – Jetties and Bridges, and prescribed offences  Removal of Part 8 – Saleyards, and prescribed offences

Repealed: Shire of Broomehill-Tambellup Local Government Property Local Law 2008 published in the Government Gazette on 23 December 2008.

Pest Plants Local Law • The Shire of Broomehill-Tambellup currently has a Pest Plants Local Law. WALGA advice is that this local law refers to an Act that has since been replaced by the Biosecurity and Agriculture Management Act 2007 which contains control measures and enforcement powers. This local law is the subject of a Repeal Local Law.

Repeal Local Law • A new Repeal Local Law 2020 has been created to repeal the Shire of Broomehill-Tambellup’s Pest Plants Local Law 2008, as explained above.

Waste  It is recommended the model local law as presented be proposed for endorsement.

Repealed: Shire of Broomehill-Tambellup Waste Services Local Law 2009 published in the Government Gazette on 07 July 2009. Shire of Broomehill-Tambellup Waste Services (Amendment) Local Law 2010 published in the Government Gazette on 12 October 2010.

Proposed new local laws Bush Fire Brigades  It is recommended the model local law as presented be proposed for endorsement.  Currently the Shire’s bushfire brigades are administered under policy (Policy 6.2 Appointment of Bush Fire Control Officers) and Standard Operating Procedures (SOP). The SOPs provide operational guidelines for brigades, and the policy is specific to the appointment of key personnel. These documents provide process that supports the local law.  Removal of forms from the model local law. As per the Cemeteries Local Law, these forms are still available for use as required. Ordinary Meeting of Council Minutes – 20 February 2020 Page 22

 The Chief and Deputy Bush Fire Control Officers, Brigade Captains and the Community Emergency Services Manager were provided the opportunity to comment on the draft local law. No feedback was received.

Repealed: Nil

Proposed Local Laws to be retained without amendment The following local laws will require further consideration at a later date, due to the development of the new Public Health Act 2016 which is in progress at this time. Until this process is completed, it is recommended that these existing local laws be proposed with no amendment. The name and date of the local law will be updated to reflect this review:  Shire of Broomehill-Tambellup Health Local Law  Shire of Broomehill-Tambellup Removal of Refuse, Rubbish and Disused Material Local Law

Repealed: Shire of Broomehill-Tambellup Health Local Law 2008 published in the Government Gazette on 20 March 2009. Shire of Broomehill-Tambellup Removal of Refuse, Rubbish and Disused Material Local Law 2012 published in the Government Gazette on 8 March 2013

Specific head of power for making local laws The specific head of power for making Local Laws is the Local Government Act 1995 (s. 3.5 and s. 3.10 specifically). The following Local Laws making up this report are made referencing this head of power: • Activities in Thoroughfares and Public Places and Trading; • Bush Fire Brigades; • Cemeteries; • Dog; • Extractive Industries; • Fencing; • Health; • Local Government (Council Meetings); • Local Government Property; • Removal of Refuse, Rubbish and Disused Material; • Repeal; and • Waste.

Additionally, Local Laws may be made under a head of power provided for in specific Acts, for example: • Bush Fire Brigades – s. 33(5a), s. 43 and s. 62 of the Bush Fires Act 1954; • Cemeteries – s. 54 and s. 55 of the Cemeteries Act 1986; • Dogs – s. 49, s. 49A and s. 51 of the Dog Act 1976; • Health - s. 342 of the Health Act 1911: and • Waste – s.61, s.62, s.63, s.64 and s.65 of the Waste Avoidance and Resource Recovery Act 2007.

Once Council has endorsed the proposed updated and newly created local laws, advertising occurs where the public is invited to make submissions regarding each amended or proposed local law. Any submissions are to be brought back to Council for consideration and amending, if applicable, prior to adoption and publishing in the Western Australian Government Gazette.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 23

CONSULTATION Judy Stewart – for the VROC WA Local Government Association CEO and senior staff Chief and Deputy Bush Fire Control Officers, Brigade Captains Community Emergency Services Manager

STATUTORY ENVIRONMENT Section 3.12 of the Local Government Act 1995 provides for the statutory processes that a local government must follow for the making, advertising, changing, commencing, publishing and reviewing local laws, with the initial steps being:  To give State-wide and local public notice that the local government proposes to make a new local law and seeking submissions on the proposed local law for 42 days;  Provision of a hard copy of the proposed local law and notice to the Minister/s who administer the Act under which the local law is made.  After the last day for submissions, the local government is to consider any submissions made and may make the local law as proposed or make a local law that is not significantly different from what was proposed. If the proposed local law is significantly different then the process must be recommenced.

Regulation 3 of the Local Government (Functions and General) Regulations 1996 provides that: ‘For the purpose of section 3.12 of the Act, the person presiding at a council meeting is to give notice of the purpose and effect of a local law by ensuring that — (a) the purpose and effect of the proposed local law is included in the agenda for that meeting; and (b) the minutes of the meeting of the council include the purpose and effect of the proposed local law’.

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Strategic Community Plan 2018-2028: Key Result Area One - Our People 1.5 Our Shire demonstrates strong leadership, effective governance, and efficient service delivery to our community. 1.5.1 Promote excellence in governance, compliance, regulation, reporting, customer service and delivery of outcomes that are in the best interests of our residents.

FINANCIAL IMPLICATIONS Costs associated with the review will include advertising and gazettal of the reviewed local laws. There is provision within the budget for advertising.

VOTING REQUIREMENTS Simple majority

Ordinary Meeting of Council Minutes – 20 February 2020 Page 24

COUNCIL DECISION

200211

Recommendations for Items 1 – 4 were passed En Bloc Moved Cr White, seconded Cr Letter

1. That the following replacement local laws be endorsed for proposal, as presented, and advertised for public comment in accordance with s. 3.12 (3) of the Local Government Act 1995:

• Activities in Thoroughfares and Public Places and Trading Local Law 2020 Purpose: To stipulate activities that can or cannot occur in thoroughfares and public places within the Shire of Broomehill-Tambellup and provide information on how activities are to take place. Effect: To provide for orderly conduct in thoroughfares and public places in the local government district.

• Cemeteries Local Law 2020 Purpose: To provide administrative instruction on funeral matters, burials, memorials and placement of ashes, and general information related to conduct within cemeteries in the Shire of Broomehill-Tambellup. Effect: To specify appropriate and respectful conduct by all persons involved in the administration of cemetery matters within the district.

• Dogs Local Law 2020 Purpose: To address the impounding of dogs, requirements and limitations on the keeping of dogs, and the requirements of approved kennel establishments within the district. Effect: To provide for consistent and effective management of the dog population within the Shire of Broomehill-Tambellup.

• Extractive Industries Local Law 2020 Purpose: To specify licensing requirements for people carrying on extractive activities in the Shire of Broomehill-Tambellup. Effect: Regulation of extractive activities in order to protect the environment and safety of people and to provide for restoration and reinstatement of excavation sites.

 Fencing Local Law 2020 Purpose: To prescribe a sufficient fence and the standard for the construction of fences throughout the district. Effect: The establishment of minimum requirements for fencing within the district.

• Local Government (Council Meetings) Local Law 2020 Purpose: To provide rules and guidelines which apply to the conduct of meetings of the Shire of Broomehill-Tambellup Council and its committees and to meetings of electors, in accordance with legislative requirements. Effect: To result in better decision making, orderly conduct of meetings dealing with Council business, a better understanding of the process of conducting meetings, and more efficient and effective use of time at meetings conducted by the Shire of Broomehill-Tambellup Council.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 25

• Local Government Property Local Law 2020 Purpose: To provide for determination of the use of local government property by defining activities that may be pursued or prohibited thereon and to specify requirements of use and appropriate behaviour on local government property in the district. Effect: To define allowable and disallowed local government property uses and conditions of allowed uses within the Shire of Broomehill-Tambellup.

• Repeal Local Law 2020 Purpose: To repeal obsolete local laws that no longer have relevance. Effect: To ensure that no irrelevant local laws are in force within the Shire of Broomehill- Tambellup

• Waste Local Law 2020 Purpose: To specify requirements for orderly management of waste in the local government district. Effect: The enabling of a safe and efficient waste management system within the Shire of Broomehill-Tambellup.

COUNCIL DECISION 2. That the following new local law be endorsed for proposal, as presented, and advertised for public comment, in accordance with s. 3.12 (3) of the Local Government Act 1995:

• Bush Fire Brigades Local Law 2020 Purpose: To provide administrative instruction/detail for establishment, organisation and maintenance of bush fire brigades, types of membership and management of members, provision of equipment, and rules governing brigade operations within the Shire of Broomehill- Tambellup. Effect: The enabling of consistency and effective governance within the Shire of Broomehill- Tambellup’s bush fire brigades.

COUNCIL DECISION 3. That the following existing local laws be endorsed for retention without any changes and advertised for public comment, in accordance with s. 3.12 of the Local Government Act 1995:

• Health Local Law 2020 Purpose: To prescribe minimum requirements for Sanitary Conveniences; Maintenance and Ventilation of houses; Water Supplies; Secondhand Furniture, Bedding and Clothing; Liquid Waste; Nuisances; Keeping of Animals, Birds, Large Birds, Poultry and Pigeons; Feedlots; Piggeries; Pest Control; Infectious Disease; Lodging Houses; and Offensive Trades. Effect: The establishment of minimum health requirements and the mitigation of health risks.

 Removal of Refuse, Rubbish and Disused Material Local Law 2020 Purpose: To prescribe the management of refuse, rubbish and disused materials and their storage. Effect: Prevention of adverse effects on health, comfort or convenience of inhabitants of a property or any adjoining property; to ensure a general property appearance that conforms with that of other property in the locality.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 26

COUNCIL DECISION 4. That, following public advertising, these local laws are brought back to Council for consideration of submissions or amendments, if any, and subsequent adoption. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 27

10.08 GREAT SOUTHERN CENTRE FOR OUTDOOR RECREATION EXCELLENCE – GREAT SOUTHERN REGIONAL TRAILS MASTER PLAN 2020-2029 Attachment: Draft Great Southern Regional Trails Master Plan 2020-2029 File Ref: ADM0144 Author: PA Hull – Strategic Support & Projects Officer Date: 22 January 2020 Disclosure of Interest: Nil

SUMMARY Council to receive the draft Great Southern Regional Trails Master Plan 2020-2029.

BACKGROUND Projects initiated by the Great Southern Centre for Outdoor Recreation Excellence (GSCORE) aim to stimulate economic development in the Great Southern by growing the demand for outdoor recreation facilities and services. This regional plan aims to establish the Great Southern as a world class trails destination.

During 2019 GSCORE undertook extensive consultation with a range of stakeholders within the region to develop the Great Southern Regional Trails Master Plan 2020-2029 (RTMP), which focuses on opportunities for development of nationally and regionally significant trails that have the potential to attract intrastate, interstate and international visitors to the region. In this Shire, two community workshops were held, which were well attended. Staff have also provided input through meetings of the Stakeholder Reference Group established for this project.

The RTMP identifies a coherent and clearly outlined program of trail infrastructure development across the Great Southern region over a ten-year period (2020-2029). The Master Plan focuses on a range of trail experiences suited to different user groups, including user needs for trail-related products and services, across the Great Southern.

The RTMP focuses on active leisure trails which involve an outdoor recreation element. This includes terrestrial trails (walking/hiking, trail running, cycling, mountain biking, and adventure bike riding) as well as aquatic trails (paddling a canoe, kayak, or stand-up paddleboard, and snorkelling/diving). It includes a drive trail which links together a series of ‘active nodes’, as well as heritage and cultural trails.

Key outcomes of the RTMP are:  A ten-year program of infrastructure delivery across the Great Southern region, providing a long-term view that allows for budget planning between the State and respective local governments;  Concept plans for prioritised infrastructure projects;  Structures for management and maintenance for the proposed infrastructure

COMMENT GSCORE has recently completed a period of public consultation on the draft RTMP, and is now seeking stakeholder endorsement of the plan.

The proposed priority trails noted in the Plan provide a range of experience for users, and also showcase our region to visitors. As stated, these are identified as nationally and regionally significant trails; two proposals have been identified which include this Shire:

Ordinary Meeting of Council Minutes – 20 February 2020 Page 28

 Great Southern Treasures Recreation Circuit – this proposal would see the current Great Southern Treasures drive trail used as the basis for the creation of a circuit of recreation ‘nodes’ through the region, with each ‘node’ providing one or more trail experience (e.g. walking trail, cycle trail, paddle trail). This proposal allows communities to build on what they have, rather than necessarily create new experiences, e.g. in Broomehill, signage and interpretation to existing bush tracks and trails around the Boot Rock Reserve and other areas around the townsite. In Tambellup, improved signage is noted for the existing Heritage Trail loops. Both provide an opportunity for increased cultural interpretation, which has been identified as an objective in the Strategic Community plan. This proposal is noted for development in the short term (1-2 years).  A longer term priority proposal (6-10 years) is the creation of a Grain Train Rail Trail using disused rail corridors in the upper areas of the region – Kojonup/Katanning/Pingrup and Tambellup/Gnowangerup/Ongerup. Due to their gentle grade these corridors provide an opportunity for dual use recreation activities (e.g. walking, easy grade mountain biking). This would be a cross boundary imitative and would require support from all Local Governments in order to enter into negotiations with the land owners (Public Transport Authority) and the current lessee (Arc Infrastructure) for access to the corridors.

The RTMP provides a blueprint for stakeholders in the region to work towards achieving the recommendations, and GSCORE has committed to providing support across a number of areas including project governance, assistance with grant writing, marketing coordination, project management, training and capacity building, and trail monitoring.

Endorsement of the RTMP by stakeholders provides support for the implementation phase of the project, particularly where external finding is required.

Dr Lenore Lyons and Karl Hansom from GSCORE will be presenting the RTMP to Council at the February 2020 Ordinary Council meeting.

CONSULTATION Dr Lenore Lyons and Karl Hansom, GSCORE

STATUTORY ENVIRONMENT Nil

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Strategic Community Plan 2018-2028 Key Result Area 2: Our Economy – Objective 2.1 Our community provides a unique tourism and visitor experience.

FINANCIAL IMPLICATIONS There are no financial implications at this time. Provision can be made in future budgets to fund any works that result from the RTMP.

VOTING REQUIREMENTS Simple Majority

Ordinary Meeting of Council Minutes – 20 February 2020 Page 29

COUNCIL DECISION

200212

Moved Cr White, seconded Cr Penny That Council endorses the Great Southern Centre for Outdoor Recreation Excellence ‘Great Southern Regional Trails Master Plan 2020-2029’ as presented. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 30

10.09 CORPORATE BUSINESS PLAN 2018-2022 QUARTERLY PROGRESS REPORT Attachment: Corporate Business Plan 2018-2022 Quarterly Progress Report – October- December 2019 File Ref: ADM0543 Author: PA Hull – Strategic Support & Projects Officer Date: 22 January 2020 Disclosure of Interest: Nil

SUMMARY Council to receive the Corporate Business Plan 2018-2022 Quarterly Progress Report for the period October-December 2019.

BACKGROUND Local Government (Administration) Regulations 1996 requires that Council prepares a Corporate Business Plan which reflects the aspirations of the Strategic Community Plan and translates these into Council priorities and operations within available resources.

The Corporate Business Plan is a medium term document which covers the first four years of the Strategic Community Plan 2018-2028. A major review is completed at the end of the four year period in conjunction with the major review of the Strategic Community Plan. A yearly desktop review is also conducted to review the financial implications for the year ahead in context of the annual budget, Strategic Resource Plan and other informing documents.

Council adopted the Corporate Business Plan 2018-2022 at the April 2019 Ordinary Meeting.

While an annual review of the Plan will be completed in April 2020, it is considered good practice for a quarterly progress report to be provided for Council’s information.

COMMENT As Council will be aware, staff have been participating in the regional Peer Support Program, which was initiated to provide support in the development and maintenance of Integrated Planning documents that are required under the Local Government Act 1996.

An outcome of the Program is the development of the attached reporting template which provides Council with a snapshot of progress towards achieving the community aspirations of the Strategic Community Plan. Objectives and strategies have been imported from the Strategic Community Plan, and actions and timelines from the Corporate Business Plan are noted. A ‘traffic light’ status and comments are assigned to each action, based on the following:

Action Status Means (Green) Action is on track. Includes actions that are considered ‘day to day’ including advocacy, identified support, ongoing liaison, routine and scheduled reporting and activities, and progress on specific projects.

Action is being monitored. Includes actions that are awaiting further information or consideration by staff or Council, initiatives that are planned, and actions where there has been little or no progress or activity. Ordinary Meeting of Council Minutes – 20 February 2020 Page 31

Action is on hold. Generally includes actions that are planned for a future financial year (refer to ‘Delivery Timelines’ column), or if it has been determined through review that an action is no longer relevant. Action is complete. Will generally relate to discrete time- or funding- specific projects and initiatives.

Senior staff have provided input into the October-December 2019 quarterly report attached. Most actions have had some progress to the end of December and are ‘On track’, and a number noted as ‘Monitored’ have actions that are planned for 2019-2020 that have not yet commenced. Actions noted as ‘On hold’ are generally scheduled for completion in a future financial year.

It is intended that the report be made available on the Shire’s website, communicating progress to date to the wider community.

For Council’s information and discussion.

CONSULTATION CEO Senior staff

STATUTORY ENVIRONMENT Local Government (Administration) Regulations 1996: r. 19DA. Corporate business plans, requirements for (Act s. 5.56)

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Strategic Community Plan 2018-2028 Key Result Area 1: Our People 1.5 Our Shire demonstrates strong leadership, effective governance and efficient service delivery to our community 1.5.1 Promote excellence in governance, compliance, regulation, reporting, customer service and delivery of outcomes that are in the best interests of our residents

FINANCIAL IMPLICATIONS Provision for actions contained within the Corporate Business Plan is made in the current budget, or will be considered as part of future budget deliberations.

VOTING REQUIREMENTS Simple Majority

COUNCIL DECISION

200213

Moved Cr Letter, seconded Cr Barritt That Council receives the Corporate Business Plan 2018-2022 Quarterly Progress Report for the period October-December 2019. CARRIED 7/0 Ordinary Meeting of Council Minutes – 20 February 2020 Page 32

10.10 EQUAL EMPLOYMENT OPPORTUNITY MANAGEMENT PLAN Attachment: Proposed Equal Employment Opportunity (EEO) Management Plan 2020- 2022 File Ref: ADM0209 Author: PA Hull – Strategic Support & Projects Officer Date: 11 February 2020 Disclosure of Interest: Nil

SUMMARY Council to endorse the reviewed Equal Employment Opportunity Management Plan 2020-2022 as presented.

BACKGROUND Section 145(1) of the Equal Opportunity Act 1984 (EO Act) requires public authorities to prepare and implement an Equal Employment Opportunity (EEO) management plan.

Council’s Equal Employment Opportunity Management Plan 2017-2019 expired at 31 December 2019 and an endorsed copy of Council’s EEO Management Plan (Plan) for 2020-2022 is required to be submitted to the Public Sector Commission.

COMMENT The 2017-2019 Plan has been reviewed, with no major changes required. Strategies for implementing the Plan are incorporated into a range of human resource management processes and operational documents, including the Corporate Business Plan and Workforce Plan.

For Council consideration and endorsement.

CONSULTATION Senior Staff

STATUTORY ENVIRONMENT Equal Opportunity Act 1984, Section 145

POLICY IMPLICATIONS Policy 2.1 Equal Opportunity applies: To maintain a workforce where all employees are treated equally

STRATEGIC IMPLICATIONS Community Strategic Plan 2018-2028 Key Result Area 1: Our People 1.5 – Our Shire demonstrates strong leadership, effective governance and efficient service delivery to our community.

FINANCIAL IMPLICATIONS There are no financial implications associated with this matter.

VOTING REQUIREMENTS Simple majority.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 33

COUNCIL DECISION

200214

Moved Cr White, seconded Cr Holzknecht That Council endorses the Shire of Broomehill-Tambellup Equal Employment Opportunity Management Plan 2020-2022 as presented. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 34

10.11 BROOMEHILL RECREATIONAL COMPLEX INC. – PROPOSAL TO CONSTRUCT PAVILION Attachment: Pavilion Concept Plans File Ref: ADM0286 Author: PA Hull – Strategic Support & Projects Officer Date: 12 February 2020 Disclosure of Interest: Nil

SUMMARY Council to consider a proposal from the Broomehill Recreational Complex Inc. Management Committee (BRMC) to construct a pavilion at the Broomehill Recreational Complex.

BACKGROUND The BRMC is seeking Council’s approval to construct a pavilion on the north east edge of the oval. Presently there is a small tiered structure that affords little protection from the elements.

In December 2017, the BRMC approached Council seeking support to enable an application to be submitted to the Community Sport and Recreation Facilities Fund (CSRFF), for funding to assist with the project. At the December 2017 Ordinary meeting of Council, it was resolved:

‘171214 Moved Cr Paganoni, seconded Cr White “That Council supports in principle the proposal submitted by the Broomehill Recreational Complex Incorporated to construct a pavilion on the north east corner of the Broomehill Oval.” CARRIED 6/0

An application to CSRFF was not proceeded with at that time, however planning for the project has continued, to the point where the concept plans are developed and are ready to be sent for engineering specifications and costings to be developed. Plans for the new building include an open indoor space for seating, an extended covered verandah to the oval side and internal storage for clubs. It is intended that the area in front of the new building will be sloped down to the playing surface and grassed to allow for ease of access, mowing and other maintenance.

A site survey to inform drainage, levels and accessibility requirements is yet to be completed, and will be undertaken as part of the building approval process.

The BRMC will also be seeking Council’s in kind support for the project, in the following areas:  Assist with the building approval process,  Act as applicant for any grants,  Receive and pay all invoices on behalf of the BRMC,  Supply and deliver any sand required for the site,  Carry out all drainage and reticulation work.

The extent of the in kind support required will be confirmed by the BRMC and presented for consideration at the March 2020 Ordinary Council meeting.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 35

COMMENT Reserve 22820 (Broomehill Recreational Complex) is vested in the Shire for the purpose of ‘Recreation and Golf Links’. As such, Council approval is required for any proposals relating to permanent infrastructure upgrades. This approval is distinct from the building approvals that will be required to be obtained in due course. Planning consent is not required for this project as the purpose of the development is consistent with the Management Order for the reserve.

The BRMC has advised the project will largely be self-funded, with financial contributions from the Broomehill Cricket Club and BRMC to be confirmed, and in kind contributions from members to prepare the site. External funding opportunities through CSRFF and Cricket Australia have been identified and will be further investigated by BRMC. It is a requirement of both funding sources that formal Council approval for the development is obtained.

The BRMC is a committee that functions extremely well, and their internal consultation and forward planning process has paid dividends for them in being able to access a range of funding over the years to improve facilities at the Complex for the benefit of the wider community. It is recommended that Council grants approval for the proposal as submitted, subject to final approval of the plans being received from the BRMC, and the granting of the required building approvals by the Shire in due course.

CONSULTATION Andrew Gibbons, Sara Bignell - BRMC

STATUTORY ENVIRONMENT Nil

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS Community Strategic Plan 2018-2028 Key Result Area 1 – Our People Objective 1.4 – Organisations in our community demonstrate strong leadership and commitment.

FINANCIAL IMPLICATIONS There are no financial implications at this time.

VOTING REQUIREMENTS Simple majority

COUNCIL DECISION

200215

Moved Cr White, seconded Cr Penny That Council grants approval to the Broomehill Recreational Complex Incorporated to use Reserve 22820 for the purpose of construction of a pavilion, in accordance with concept plans provided and final plans to be approved by the Broomehill Recreational Complex Incorporated, and subject to building approval being granted by the Shire. CARRIED 7/0 Ordinary Meeting of Council Minutes – 20 February 2020 Page 36

10.12 PROPOSED SHED - LOT 542 REILLY ROAD, BROOMEHILL Attachment: Site & Elevation Plan File Ref: A4070 Author: KB Williams – Chief Executive Officer Date: 14 February 2020 Disclosure of Interest: Nil

SUMMARY For Council to consider an application for planning consent for a shed at Lot 542, Number 4 Reilly Road, Broomehill.

BACKGROUND An application for Planning Consent was received on 6 February 2020 for the development of a shed at Lot 542 Reilly Road, Broomehill Village.

The proposed development consists of a fabricated metal shed. The building will have a floor area of 112 square metres, measuring 16 x 7 metres. The roof will have a height of 3 metres at the sides and 3.62 metres at the roof apex.

The shed will be used for storage of vehicles and farm equipment.

COMMENT The subject land is zoned Rural Residential under Town Planning Scheme No 1 - Broomehill.

Single dwellings (and ancillary outbuildings) are typically exempt from the requirement to obtain Planning Consent, however, Clause 5.1.2.5 of the Scheme requires that Planning Consent is required for all development within the Rural Residential Zone, including a single dwelling and ancillary buildings.

Front setbacks requirement is 15, and side and rear setbacks are required to be 10 metres. The proposed development complies with all development standards, though no setbacks are shown on the submitted plan. Any approval should be conditioned to ensure compliance.

The proposed shed is located in a bush fire prone area, however, a shed is not a habitable building and therefore does not require a Bushfire Attack Level assessment. The shed is located near an existing dwelling.

The proposed shed is recommended for approval, with conditions.

CONSULTATION No consultation is required.

STATUTORY ENVIRONMENT Town Planning and Development Act 20 Local Planning Scheme No 1 - Broomehill

POLICY IMPLICATIONS Nil

Ordinary Meeting of Council Minutes – 20 February 2020 Page 37

STRATEGIC IMPLICATIONS Nil

FINANCIAL IMPLICATIONS Planning application fees have been paid.

VOTING REQUIREMENTS Simple Majority

COUNCIL DECISION

200216

Moved Cr White, seconded Cr Nazzari That Council grant planning consent to C McAndrew for the use and development of a shed at Lot 542, Number 4 Reilly Road, Broomehill, subject to the following conditions:

1. The term of this approval is two years;

2. The proposed shed shall not be used as a dwelling or inhabited at any time; and

3. The shed shall be set back a minimum of 10 metres from side and rear boundaries. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 38

10.13 REQUEST TO AMEND RAV RATING OF BEEJENUP AND WHITE ROADS Attachment: RAV Rating Mapping File Ref: ADM0220 Author: KB Williams - Chief Executive Officer J Ford - Technical Officer Date: 13 February 2020 Disclosure of Interest: Cr White declared a Proximity Interest as a landowner on Beejenup Road and left the meeting at 5.16pm.

SUMMARY For Council to consider a request to amend the Restricted Access Vehicle (RAV) rating for Beejenup and White Roads.

BACKGROUND An application was submitted on the 22nd August 2019 for the upgrade of RAV Network for sections of White Road and Beejenup Road and was approved on 12th February 2020. The approval supported only portions of these roads due to sight distances.

Sight distances were improved while the assessment was completed. Upgrading the RAV Ratings on these roads will allow for a better connected and more fluid network where the minimum RAV Rating within the Shire of Broomehill-Tambellup will be RAV 4 excluding 3 minor access roads to private property.

White Road is an access road rated and has a dual RAV Network rating of 6 and 7. White Road begins at Toolbrunup Road then continues as Yetemerup Road as it crosses Stirling Access Road.

White Road has a RAV 6 rating from Toolbrunup Road SLK 0.00 to SLK 9.96 and from SLK 9.96 to 13.15 is rated to accommodate RAV 7 vehicles.

Beejenup Road is an access road from Pallinup Road to Toolbrunup Road and then continues south becoming Stirling Access Road. Beejenup has a split RAV rating of RAV 2,4 and 7. The RAV 4 rating is from Pallinup Road SLK 0.00 to Toolbrunup Road SLK 18.55. The RAV 2 rating from Toolbrunup Road SLK 18.55 to a private driveway at SLK 27.24. The RAV 7 rating is from the private driveway at SLK 27.24 to the end of Beejenup Road at SLK 32.69 where the road continues as Stirling Access Road.

It is preferable that all sections of these roads are the same RAV category to provide clarity and ease of use, subject to compliance with specifications.

COMMENT The Technical Officer has inspected Beejenup and White Roads.

White Road has a gravel pavement and is maintained. The change is suggested to help improve continuity and connectivity of the RAV network.

It is recommended that White Road from SLK 0.00 to 9.96 be amended to RAV 7 subject to the following conditions:  No operation on unsealed road segment when visibly wet, without road owners approval.  Headlights to be switched on at all times;  Maximum speed limit 80 kilometres; Ordinary Meeting of Council Minutes – 20 February 2020 Page 39

Beejenup Road has a gravel pavement and is maintained with only selected spots containing a sandy gravel, requiring a condition on the speed limit.

Beejenup Road is used by the School Bus Services.

It is recommended that Beejenup Road from SLK 7.44 to 27.24 (Tambellup-Gnowangerup Road to private gateway) be amended to RAV 7 subject to the following conditions:  No operation on unsealed road segment when visibly wet, without Road Owners approval.  Headlights to be switched on at all times;  Maximum speed limit 80 kilometres;  Direct radio contact must be maintained with other RAV's to establish their position on or near the road (suggested UHF channel 40).

These changes will provide for RAV 7 Category on both roads for the whole length of each road.

CONSULTATION Manager of Works, Technical Officer, MRWA.

STATUTORY ENVIRONMENT Nil

POLICY IMPLICATIONS Management Practice 5.9 Functional Road Hierarchy

STRATEGIC IMPLICATIONS KRA 1: Our People - Objectives 1.5.1; 1.5.2 KRA 3: Our Places - Objectives 3.3.1; 3.4.1

FINANCIAL IMPLICATIONS There are no immediate financial implications, however a change in RAV Network Rating for all or part of the road has the potential to reduce the life of the road and increase the maintenance requirements of the road.

If additional works are required the matter will have to be reconsidered and a determination made on whether or not there is sufficient grounds to include any required works in future budget processes.

VOTING REQUIREMENTS Simple Majority

Ordinary Meeting of Council Minutes – 20 February 2020 Page 40

OFFICER RECOMMENDATION That Council advise Main Roads Western Australia, having considered the proposal to amend the Restricted Access Vehicle Network Rating of White Road that it recommends the Restricted Access Vehicle Network Rating of White Road from SLK 0.00 to 9.96 be amended to RAV Network 7 subject to the following conditions:  Headlights to be switched on at all times;  No operation on unsealed road segment when visibly wet, without Road Owners approval.  Maximum Speed Limit 30 kilometres below the posted speed limit;

That Council advise Main Roads Western Australia, having considered the proposal to amend the Restricted Access Vehicle Network Rating of Beejenup Road that it recommends the Restricted Access Vehicle Network Rating of Beejenup Road from SLK 7.44 to 27.24 be amended to RAV Network 7 subject to the following conditions:  Headlights to be switched on at all times;  No operation on unsealed road segment when visibly wet, without Road Owners approval.  Maximum Speed Limit 30 kilometres below the posted speed limit.

COUNCIL DECISION

200217

Moved Cr Letter, seconded Cr Penny Councillor Letter moved an amended motion to include Winkelanup Road in the decision. CARRIED 6/0

AMENDED MOTION WAS PUT

200218 Moved Cr Letter, Seconded Cr Penny That Council advise Main Roads Western Australia, having considered the proposal to amend the Restricted Access Vehicle Network Rating of White Road that it recommends the Restricted Access Vehicle Network Rating of White Road from SLK 0.00 to 9.96 be amended to RAV Network 7 subject to the following conditions:  Headlights to be switched on at all times;  No operation on unsealed road segment when visibly wet, without Road Owners approval.  Maximum Speed Limit 30 kilometres below the posted speed limit;

That Council advise Main Roads Western Australia, having considered the proposal to amend the Restricted Access Vehicle Network Rating of Beejenup Road that it recommends the Restricted Access Vehicle Network Rating of Beejenup Road from SLK 7.44 to 27.24 be amended to RAV Network 7 subject to the following conditions:  Headlights to be switched on at all times;  No operation on unsealed road segment when visibly wet, without Road Owners approval.  Maximum Speed Limit 30 kilometres below the posted speed limit.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 41

That Council advise Main Roads Western Australia, having considered the proposal to amend the Restricted Access Vehicle Network Rating of Winkelanup Road that it recommends the Restricted Access Vehicle Network Rating of Winkelanup Road be amended to RAV Network 7 subject to the following conditions:  Headlights to be switched on at all times;  No operation on unsealed road segment when visibly wet, without Road Owners approval; and  Maximum Speed Limit of 40 kilometres. CARRIED 6/0

COUNCIL DECISION

200219

Moved Cr Holzknecht, seconded Cr Nazzari That Council advise Main Roads Western Australia that any upgrades or improvements required to Beejenup Road and White Roads to meet the specifications for RAV Network 7 status shall be met by the applicant. Any required works shall be to Council and Main Roads Western Australia specifications, and will be submitted to Council for approval prior to implementation. CARRIED 6/0

REASON FOR CHANGE TO RECOMMENDATION

Council determined that Winkelanup Road is compatible for RAV 7 Rating with a maximum speed limit of 40 kilometres.

Cr White returned to the meeting at 5.19pm. Chief Executive Officer, Keith Williams, informed Cr White of Council Decision on Item 10.13.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 42

10.14 WORKS REPORT FOR FEBRUARY 2020 Attachment: Plant Maintenance Report – February 2020 File Ref: Nil Author: P Vlahov – Manager of Works Date: 13 February 2020 Disclosure of Interest: Nil

SUMMARY Council to consider the Manager of Works Report for February 2020.

BACKGROUND The Manager of Works Report is provided for Council’s information.

COMMENT Programmed Construction Works  The road construction team is currently working on the reconstruction of two sections of Toolbrunup Road. The clearing and culvert works have been completed. Widening and gravel cartage are now in progress. This is a Regional Road Group project.  Work has commenced on the Gnowangerup-Tambellup Road project.  Materials have been carted to the Warrenup Road project.

Plant Replacement  Nothing to report.

Maintenance Works  The maintenance team has been assisting with various aspects associated with the housing projects. Assisting with excavation works at the Broomehill houses.  Various signage maintenance and installation.  Removal of fallen trees from roads.  Pot hole patching.  Culvert works.  General maintenance.

Occupational Health and Safety  There has been one minor incident. Small truck reversed into tree stump and damaged the spare wheel carrier.

Parks and Gardens  Weeding.  Spraying.  General maintenance.  Assisting with new housing.

Some work has been conducted on the supply of water to the ovals. The Tambellup oval is currently using the reuse water as both dams located on Jam Creek Road are empty. Broomehill complex dam is very low on water. A bigger pump will be temporarily installed at the CBH dam this week so that the water can be transferred at a much faster rate.

Ordinary Meeting of Council Minutes – 20 February 2020 Page 43

Some work has been done on the next ten year Regional Road Group submissions.

Building Maintenance

 All Air conditioner units at shire buildings to be professionally serviced  Server room desk to be installed at the end of February  Broomehill Museum has been painted  All electrical work for the Broomehill Museum to be completed by the end of February  Continued with various works request forms  Solar panels quote has been approved and should be fully installed within 12 weeks as per the installation guidelines  3 Shire houses have been made ready for sale as per instructions from Professionals For Council discussion and comment.

CONSULTATION Nil

STATUTORY ENVIRONMENT Local Government Act 1995

POLICY IMPLICATIONS Nil

STRATEGIC IMPLICATIONS KRA 1: Our People - Objectives 1.5.1; 1.5.2; 1.5.3 KRA 3: Our Places - Objectives 3.1.2; 3.3.3; 3.3.1; 3.4.1

FINANCIAL IMPLICATIONS Costs for activities outlined within the Manager of Works monthly report are reflected in the annual budget.

VOTING REQUIREMENTS Simple Majority

COUNCIL DECISION

200220

Moved Cr White, seconded Cr Penny That Council receives the report from the Manager of Works for the month of February 2020. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 44

11. MATTERS FOR WHICH THE MEETING MAY BE CLOSED

PROCEDURAL MOTION

200221

Moved Cr White, seconded Cr Barritt

That Council in accordance with the Local Government Act s5.23 (2) closes the meeting to members of the public to deal with confidential items behind closed doors. CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 45

11.01 CONFIDENTIAL: TENDER – SALE OF LOT 19 TAYLOR STREET, TAMBELLUP Attachment: Submission from Applicant File Ref: A255 Author: KB Williams – Chief Executive Officer Date: 17 February 2020 Disclosure of Interest: Nil

COUNCIL DECISION

200222

Moved Cr Nazzari, seconded Cr White That Council:

1. Authorise the CEO to award Tender BHT 02/2019 to Manj Singh Pty Ltd for the purchase of Lot 19 on Deposited Plan 223135, number 19 Taylor Street, Tambellup.

2. Authorise the CEO to liaise with the successful tenderer to achieve a price of $50,000 as the purchase price of Lot 19 on Deposited Plan 223135, number 19 Taylor Street, Tambellup;

3. In the event that agreement on purchase price cannot be agreed, authorise the CEO to negotiate a purchase price between the tenderers offer of $40,000 and $50,000.

4. Authorise the CEO to liaise with the successful tenderer to achieve desirable design outcomes, including: o Separating tent sites from caravan sites to reduce potential conflict; o Redesigned circulation to reduce turning areas; o The caretakers dwelling to include separate dedicated parking; o Screening to existing residential dwellings; o Removal of existing water tank; o Compliance with the provisions of the Caravan and Camping Ground Regulations 1997; o The laneway between the Tambellup store and Lot 19 is required to be excised from Lot 19;

5. Authorises the CEO, in accordance with section 9.49A(4) of the Local Government Act 1995, to execute the contract of sale for Tender BHT RFT 06/2019 to Manj Singh Pty Ltd, in accordance with the terms and conditions specified in the tender documentation once the above matters are addressed; CARRIED 7/0

Ordinary Meeting of Council Minutes – 20 February 2020 Page 46

11.02 CONFIDENTIAL: NOVATED LEASE - CHIEF EXECUTIVE OFFICER Attachment: Nil File Ref: PE.ER.71 Author: KP O’Neill - Manager Finance and Administration Date: 17 February 2020 Disclosure of Interest: Chief Executive Officer, Keith Williams declared a Financial Interest in this Item as it affects his contract and left the meeting at 5.42pm.

COUNCIL DECISION

200223

Moved Cr Holzknecht, seconded Cr White That Council delegate authority to the Manager Finance and Administration to enter into a novated lease with Easi-Fleet for a vehicle for the Chief Executive Officer. CARRIED 7/0

CEO, Keith Williams, returned to the meeting at 5.43pm. Cr Paganoni informed the CEO Keith Williams of Council Decision on Item 11.02.

PROCEDURAL MOTION

200224

Moved Cr White, seconded Cr Penny

That Council re-opens the meeting to members of the public. CARRIED 7/0

12. APPLICATIONS FOR LEAVE OF ABSENCE Nil

13. ELECTED MEMBERS MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN Nil

14. QUESTIONS FROM MEMBERS WITHOUT NOTICE Nil

15. NEW BUSINESS OF AN URGENT NATURE INTRODUCED BY DECISION OF MEETING Nil

16. CLOSURE There being no further business, the President thanked Councillors and staff for their attendance and declared the meeting closed at 5.45pm.