Town Administrators Report

To: Board of Selectmen From: Scott D. Kinmond, Town Administrator Re: Weekly Report of Departments (1-7-19 to 1-13-19) Date: January 14, 2018 Cc: All Departments ______Town Administrator:  DOT physical  TA Weekly 12/31- distributed  Met with DPW Manager to discuss culvert for ND Watershed study, Backhoe replacement and 5500 series truck.  Met with Police Chief regarding WC status- PT started 30% range motion. Discussed budget hearing.  2019 Warrant Drafted  Posted Meetinghouse Restoration Committee approved 10/10 minutes.  2019 Budget Sheets updated  Assisted with resident Road Bond check.  Met with Finance consultant/trainer to assist with account set up and management.  Met with Town Clerk regarding elections and open offices.  Received Petition Warrant Article for Meetinghouse Restoration CRF contribution of $100K.  Posted Trustee of Trust Funds minutes for 3/2, 12/15 and ¼.  Staff meeting agenda  Met with Building Inspector regarding complaint and investigation.  Met with DPW Manager regarding storm and equipment.  Met with IT Contractor regarding remote software install and printer set up for TA.  Received Petition warrant article for P&R CRF contribution of $8K for Playground equipment.  Continued updating of 2019 budget spreadsheets  Added detail to Capital and CRF-ETF for anticipated expenditures.  Emailed Chair documents for proofing.  Staff meeting  Prep for Budget Public Hearing  Shoveled Town Hall, PD, Community Room, Library walks.  Plowed Town Hall, Library, Old Bay Rd, Manatee Shores.  Call with Chair to review Budget, default budget and warrant in preparation for public budget hearing.

1  Job Applications x2, received 1 back for DPW LEO.  Set up for Budget public hearing  Budget Public Hearing – 3 residents, and 6 department heads, Budget Committee and Select Board (2)  Received Bid Award package from MA Bean Associates.  Met with Nortrax John Deere salesman regarding pricing and comparison specs.  Met with Police Chief regarding budget hearing  Met with DPW PT employee to discuss employment, wages etc.  Met with Finance Manager regarding corrections to accounts, Unemployment Compensation invoice billing distribution.  Met with Select Board Chair regarding Budget Hearing, Default Budget and Select Board Meeting Agenda for 1/14.  Patron slipped in Town Hall Parking lot, transported by NDFD to Frisbee.  Rec’d litigation paperwork from Town Counsel, forwarded to Primex.  Select Board agenda for 1/14- approved and posted.  TA weekly 1/7 completed and posted.  TA Report on Select Board Meeting agenda 1/14 completed.  Select Board Meeting packets completed, copied and emailed.  Primex contacted on unemployment formula for invoice.  IT Contractor regarding antivirus switch over etc.  Met with DPW Manager regarding Freightliner back and staff assignments.  Fire Chief notified TA of structure Fire at 18 Main Street, total lose, no injuries, freeze up of Ladder Truck hydraulics. Emailed BOS.  Contacted Sunday evening by Fire Chief, advising Fire Station was out of Propane. Contacted Irving, who advised it was on automatic delivery and scheduled for Monday 1/14. They called out delivery driver and delivery was made within 90 minutes. Follow up on Monday to get a second 1000- gallon tank. Fire over the weekend burned additional fuel. Police Department  CAC Interview in Sexual assault case.  Sgt. Meattey working with Division Youth and Family on case.  All Motorola 3000 radios taken off line/all 6000 radios.  Subject being charged for false 911 calls.  Cruiser service.  Worked on 2018 town report/Police Department  Met with TA regarding questions on HR Policy (Overtime & On-Call).  Met with TA regarding service by Sheriff’s Office. Fire Department  No Report

DPW- Highway:

 Mix salt/liquid magic in salt shed

2  Fix wing on 2013 International  Work with HP Fairfield to order correct parts for Dodge sander  Fuel ordered from Dennis K Burke  Call to Camerota for update on 2009 Freightliner  Weekly report submission sent to town administrator  Check on logging operation on Bennett Rd  Cutting edge changed on 2010 International  Salt delivery from Morton Salt  Crew in treating roads due to weather events  Karen attended monthly staff meeting  Don attended Budget Public Hearing  Les Leary in to address issue with 2010 International  Push snow back on plow routes  Storm reports completed for weather events  Salt ordered from Morton  2009 Freightliner picked up from Camerota Truck  Clean up cisterns and turnouts with backhoe  Snow pushed back around lake and other plow routes  Wiring harness picked up from Alton Motorsports for Ford F250  Code payables  Tree cut on Cameron Rd Transfer Station:  MSW #1 #2  1 C+D  Plastic, newspapers and cardboard were picked up as well  Atlantic Recycling in to service MSW containers and vertical baler  Josh attended Budget Public Hearing Land Use:  Spoke with BI/CEO about complaint case  Spoke with resident about ZBA application  Spoke with resident about ZBA application  Prepared packets for ZBA members  Prepared packets for ZBA meeting  Set up for ZBA meeting  Attended ZBA meeting  Emailed minutes to PB members  Wrote up Agenda for ZBA meeting  Wrote Agenda for PB meeting  Wrote Notice of Decision for PB Chair to sign  Wrote draft Notice of Decision for ZBA and emailed to Chair for review  Mailed Notice of Decision for PB to applicant and Professionals  Mailed Notice of Decision to Registry for ZBA Assessing:  Out Monday & Wednesday.

3  Answered emails  Pulled deeds from Registry  Updated both databases  Spoke with Assessor  Met with resident and scheduled appt. to meet with Assessor  Assisted resident with Abatement application  Printed property cards to PDF and Ran the rename software  Ran three reports in Vision  Updated the GIS website with current Assessing cards  Filing Welfare:  Spoke with Welfare client  Issued voucher  Spoke with welfare client to help with utilities Building/Code Enforcement/Health  2 Inspections  3 Electrical Permits  1 Mechanical Permit  1 Plumbing Permit  1 Site Visit  5 Office Visits  14 Phone calls  1 Complaint Town Clerk/Tax Collector:  Deliberative Session preparations  Annual Report

Finance:  Met with Tammy Letson- Fund Accounting (1 Day Training)  Entered Adjustment Journals for 2018 budget  Processed 2018 A/P batch  Deleted Worker’s Comp Adjustments  Processed 2019 A/P batch  Attending Budget Committee Meeting  Processed Budget line item corrections for 2018 - 2 Days  Ordered supplies  Entered Journals  Budget Reports  Meet with Employees re: questions on accruals, insurance etc.  Printed Invoices  Coded Invoices  Processed and answered voicemail  Printed Timecards  Processed and answered emails

4 Library:  No Report

Recreation:  No Report

Dates to Remember: Civil Rights Day Holiday Town Offices & Transfer Station Closure- Monday, January 21, 2019 Select Board Meeting, Monday, January 28, 2019 7p at Town Hall 2019 Deliberative Session, Monday February 4, 2019 7p at ND School Select Board Meeting, Monday February 4, 2019 6:30 p.m., New Durham School Budget Committee Meeting, Monday February 4, 2019 6:30 p.m., at New Durham School Planning Board Meeting, Tuesday, February 5, 2019 7p at Town Hall Zoning Board of Adjustment Meeting, Tuesday, February 12, 2019 7p at Town Hall

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