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Emergency Operations Plan 2020

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Emergency Operations Plan 2020 Emergency Operations Plan 2020 Version XIV Record of Distribution This plan is available to the University of Texas at Austin through electronic distribution and is published at http://preparedness.utexas.edu. The Emergency Operations Plan published on the Emergency Preparedness website has been redacted to remove sensitive information. The un-redacted version of the plan is maintained by the Office of Emergency Preparedness. Internal Support Distribution President Senior Associate Vice President and Executive Vice President and Provost Director of Recreational Sports Executive Assistant to the President Executive Director for University Unions Deputy to the President Associate Vice President for Campus Life Deputy to the President for Strategy and and Senior Associate Dean of Students Policy Chair of Faculty Council Chief of Staff Chair of University Staff Council Chief Communications Officer, Office of the Associate Executive Director of The Texas President Exes Senior Vice Provost for Faculty Affairs Director/Fire Marshal, Fire Prevention Senior Vice Provost for Strategic Initiatives Services Senior Vice Provost for Resource Director of Environmental Health and Safety Management Director of Parking and Transportation Executive Director of the International Services Office Director of Facilities Services Senior Vice President and Chief Financial Assistant Vice President for University Officer Housing & Dining Vice President for Diversity and Community Director of University Health Services Engagement Vice President and Athletics Director Vice President for Legal Affairs Chief of Staff to the Executive Vice Vice President for Research President & Provost Vice President for Student Affairs/Dean of Director of Sorority and Fraternity Life Students Director of New Student Services Assistant Vice President for Campus Safety Director of Texas Parents Assistant Vice President for Campus Dean of Cockrell School of Engineering Security Dean of College of Education Associate Vice President for Human Dean of College of Fine Arts Resources Dean of College of Liberal Arts Vice President and Chief Information Officer Dean of College of Natural Sciences Associate Vice President for Facilities Dean of College of Pharmacy Planning and Management Dean of the Dell Medical School Associate Vice President for Utilities and Dean of Graduate Studies Energy Management Dean of Jackson School of Geosciences Associate Vice President for Student Affairs Dean of the LBJ School of Public Affairs and Director of Counseling and Mental Dean of Red McCombs School of Business Health Center Dean of Moody College of Communication Dean of School of Architecture Associate Vice President for Campus Dean of School of Information Services Dean of School of Law Director of Student Conduct and Academic Dean of School of Nursing Integrity Dean of Steve Hicks School of Social Work Director of Student Emergency Services Dean of School of Undergraduate Studies Director of Utilities and Energy Deputy to the President for Government Management Relations Executive Director of the Texas Exes Director of Emergency Preparedness Vice President for Development Senior Vice Provost for Enrollment Vice President and Athletics Director Management Vice Provost and Director of Libraries Senior Vice Provost for Academic Affairs External Support Distribution City of Austin Office of Homeland Security and Emergency Management Capital Area Council of Governments UT System Office of Risk Management Record of Changes Description of Change Entered By Date Entered Updated Hazard and Risk Assessment David Cronk December 09, 2013 New Incident Based Goals and Objectives David Cronk December 09, 2013 Updated Plan Maps David Cronk December 10, 2015 Updated Support Team Members Jonathan Robb November 10, 2016 Updated Plan Maps and moved to Appendix Jonathan Robb November 10, 2016 Added Emergency Communication Protocol Jonathan Robb November 10, 2016 Name changed to Emergency Operations Plan; Formatting and organizational Robin Richards November 20, 2017 changes throughout; minor language changes throughout to improve clarity and readability Added chart showing plan annexes, page 1; Added plan scope, page 2; Added Robin Richards November 20, 2017 section describing the university, page 3; Added section describing emergency management responsibilities, page 6; Added incident organization chart, page 10; Added command and General Staff table, page 11 Changed levels of readiness and activation from two systems with seven levels to Robin Richards November 20, 2017 one four-level system to align with the State Operations Center; Removed discussions of multiple EOCs throughout, only one EOC will operate at a Robin Richards November 20, 2017 time; Removed sections of Administration, Finance, and Logistics that are not applicable Reorganized Emergency Support Functions to be separate documents; chart Robin Richards November 20, 2017 added listing emergency support functions; page 13 Modifications to communications matrix, page 24, to align with current practice: Robin Richards November 20, 2017 i.e, Rapid Notifications sent via text message and not posted to social media. Updated Communication Plan for Critical Incidents that are Channeled through Robin Richards November 20, 2017 UTPD to reflect current organizational structure Definitions replaced with definitions from Federal resources, Comprehensive Robin Richards November 20, 2017 Preparedness Guidance 101 and Clery Act resources Replaced Threat Assessment Team (TAT) with Behavioral Risk Assessment Robin Richards December 11, 2017 Committee (BRAC). Incorporated content of what used to be the Infectious Disease, Severe Weather, Robin Richards November 2018 and Restricted Access annexes into main EOP. Removed redundant content. Added language to comply with EMAP requirements. Robin Richards November 2018 Minor language changes throughout. Updates to personnel titles throughout. Robin Richards November 2018 Removed pagers as method of communication (pagers are no longer used by non- Robin Richards November 2018 law enforcement personnel). Removed hand sanitation guidelines, personal protective equipment guidelines (health authorities will issue these guidelines on an as needed basis.) Removed worst case scenario for a tropical storm. Removed weather guidelines and bomb threat checklist (will be incorporated into building emergency plan. Removed attached Sample Building Emergency Plan (OEP maintains the official copy.) Removed certain acronyms and definitions that were no longer relevant. Added Decision Process for a Delayed Opening or closure of Campus during a Robin Richards November 2018 Weather Event. Description of Change (cont.) Entered By Date Entered Organizational changes throughout: Relocated distribution lists to Record of Robin Richards December 2019 Distribution; workgroup rosters relocated to Attachment 4; reorganized supplementary material as reflected in Appendices 1-5 and Attachments 1-5 Updated information on the following topics: plans chart, page 1; University Facts Robin Richards December 2019 and Figures, page 3; housing information, page 5; updates to Emergency Support Functions table, pages 13-14; evacuation zone maps, pages 63-68; updated Crisis and Emergency Working Group Rosters, pages 69-72; updated Restricted Access Map, page 73; updated main campus and PRC maps Added clarifying or additional explanatory language on the following topics: Robin Richards December 2019 related plans, page 1; plan scope, page 3; children, page 4; emergency operations center, pages 10-11, Crisis Communications Plan, page 17; FirstNet, page 22; plan distribution, page 23; protective actions, page 24 Minor language or grammatical changes throughout. Robin Richards December 2019 Added Appendix 1.4 Campus Shelter-in-Place and Appendix 1.5 Campus Robin Richards December 2019 Lockdown; Added Attachment 1. Emergency Guidance for Classroom Instructors, and Attachment 2. Considerations for Persons with Access or Functional Needs; Removed references to Reverse 911 and Student Media, pages 18-19 to align with Robin Richards December 2019 current practice; removed weather threat overview and weather related definitions – information is contained in Severe and Inclement Weather Response Plan Contents Letter of Promulgation ...............................................................................................................................................2 Approvals ....................................................................................................................................................................3 Record of Distribution ............................................................................................................................................... iv Record of Changes ..................................................................................................................................................... vi 1. Purpose, Scope, Situation, and Assumptions .....................................................................................................1 1.1. Plan Overview ............................................................................................................................... 1 1.2. Purpose ......................................................................................................................................... 2 1.3. Authorities ...................................................................................................................................
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