IT Acquisition and Contracts Management
With more than one out of every six dollars of federal government spending going to contractors, it is imperative that the federal government leverages its buying power, drives more consistent practices across federal agencies, shares information, and reduces duplication while providing better results for the American taxpayers. — Anne Rung, Former Administrator, Office of Federal Procurement Policy, OMB
Summary
Category management efforts1 and the Acquisition Gateway could greatly improve agency access to acquisition staff with modern IT expertise. Talent “ The Federal IT Acquisition Reform Act (FITARA) provides agency CIOs with significantly increased visibility and oversight into all IT acquisitions, requiring the CIO or a delegate to approve all Accountability purchases. Due to the complexity and slowness of the Federal acquisition process, CIOs cited numerous concerns with the ability to procure effective and innovative technology solutions, especially for cybersecurity related technology.2 82% of IT projects larger Risk than $2M do not have managers with Federal Acquisition Certification for Project or Program Managers.3 Acquisition in the Federal government is considerably more complex and cumbersome than the private sector due to requirements to ensure fair competition and avoid frivolously spending taxpayers’ dollars. Efforts have been made to expand awareness of how to leverage flexibilities within the Federal Policy Acquisition Regulations to better support agile and other modern IT development practices; however significant barriers in the acquisition workforce remain.
STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 F-1 IT Acquisition and Contracts Management
5 F-2 of an agency because of difficulties in because of agency an of innovative, and deploying procuring rapidly technologies. cybersecurity cutting-edge Federal acquisition process is the protest is the protest process acquisition Federal to losing bidders which allows process purchasing the government’s protest for the potential face Agencies decisions. agency or regulations if protests vendor Protests correctly. followed not are policies in beginning delays in significant can result in a new result sustained, may and if work, contract. a of or cancellation competition that anticipate sometimes CIOs Agency two to up will take acquisitions potential A vendor. select a ultimately to years technologies is that this delay of result when state-of-the-art considered are that are is envisioned procurement a new contract the time a by outdated often procurement lengthy The is awarded. barriers significant can also create process posture the cybersecurity improving to to the acquisition process for larger larger for process acquisition the to with complying Moreover, investments. requirements and reporting the processes doing can make the FAR from stemming expensive with the government business pool of the businesses, reducing for work to agencies for vendors potential the of unique attribute Another with. POLICY PAPERS PAPERS POLICY POLICY STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE tion environment tion environment While encouraging While encouraging 4
additional requirements needed to meet to meet needed requirements additional asides can add months small-business set Federal contracts. Federal and supporting small entrepreneurship the goal, businesses is an important of small, minority-owned, or disadvantaged disadvantaged or minority-owned, small, of of percentage businesses in a certain amount of time it takes for the Federal Federal the for time it takes of amount and services. goods acquire to government the use mandates the FAR As an example, variety of reasons, the FAR contains contains the FAR reasons, of variety lengthen the can specific rules that The Federal Acquisition Regulation (FAR) Regulation Acquisition Federal The a For process. the acquisition governs due to maintaining the existing systems systems the existing maintaining due to modern system a new and developing alongside. IT systems given the long development development the long given systems IT costs and lead times, and the increased cited during CIO interviews as major as major during CIO interviews cited face Agencies IT. in purchasing challenges legacy in updating challenges significant slowness, limitations, and uncertainties of uncertainties and limitations, slowness, frequently were process the acquisition the use of agile or other innovative innovative other agile or the use of technology and modern information The practices. purchasing and development complex. In addition, current acquisition acquisition addition, current In complex. incentivize necessarily not do processes The Federal acquisi Federal The and cumbersome, inefficient, is often Overview Overview IT Acquisition and Contracts Management Contracts and Acquisition IT IT Acquisition and Contracts Management F-3 In addition, In 6 flexibilities and outreach to the and outreach flexibilities and community; contractor the IT into CIO oversight Increase process. procurement Leverage the Federal government’s government’s the Federal Leverage as an enterprise; buy to ability and training acquisition Strengthen certification; contract of awareness Increase • • • • agility and speed by which the Federal the Federal which and speed by agility and services, goods can buy government positive represent These IT. for especially acquisition IT improving towards steps to be remains work more but practices, done. all government of full treatment A and issues is procedures acquisition this document. of outside the scope on several focuses document this Instead, have been that efforts and initiatives of the ability improve to undertaken IT. procure successfully to agencies Federal to: sought efforts These The recently enacted Federal IT Acquisition Acquisition IT Federal enacted recently The to agencies requires (FITARA) Act Reform agile development, use of their increase mechanisms such and OMB oversight Investment and as the Capital Planning track to better modified were Control agile projects. agency the improve to working has been OFPP POLICY PAPERS POLICY STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE services at an enterprise level. an enterprise at services of acquisitions, enhancing innovation, enhancing innovation, acquisitions, of or goods acquired and buying commonly process to better accommodate the accommodate better to process ranging from purchases, IT of specifics the speed improving the CIO, empowering (GSA). There have been numerous efforts efforts been numerous have There (GSA). the acquisition and improve update to acting in partnership with the Office of the Office with the acting in partnership (OFCIO) Officer Information Chief Federal Administration Services and the General Management and Budget’s (OMB) Office of Office (OMB) Budget’s and Management often (OFPP), Policy Procurement Federal The principal policy leader for government- for leader principal policy The of Office is the initiatives wide acquisition the course of years rather than using more than using more rather years of the course principles. agile development practices often lead agencies towards more more towards agencies lead often practices style development waterfall traditional over systems complex building large, cycles, as many requirements as possible at the as possible at requirements as many These process. the procurement of outset fundamental shift in how program managers managers program how in shift fundamental vendors with work officers and contracting define agencies Typically, services. obtain to However, managing and procuring managing and procuring However, a requires way in such a these projects principles that should enable Federal enable Federal should principles that more missions their accomplish to agencies economically. and effectively, efficiently, Best practices in the acquisition and in the acquisition practices Best agile development favor IT of development IT Acquisition and Contracts Management F-4
Federal IT Acquisition Reform Act (FITARA) Reform Acquisition IT Federal Buying as an Enterprise: Consolidating IT IT Consolidating as an Enterprise: Buying the CIO Under Authority Procurement Standardizing as an Enterprise: Buying Configurations & Requirements Certification and Training Acquisition and Outreach Awareness Buying as an Enterprise: Enterprise: as an Buying Agreements Contract Sharing Strategic as an Enterprise: Buying Management and Category Sourcing development. their at leaders IT as the key CIOs empowers Further that procurements all agency requiring by agencies the CIO. by be approved to include IT Empowers CIOs around commodity IT IT commodity around CIOs Empowers across expands CIO approvals responsibilities, acquisitions. all IT commodity in duplication reduces and Rationalizes and and laptops, desktops licenses, software IT, mission-support areas. other skills through workforce acquisition Improves focus acquisition Cadres, Acquisition IT Specialized FAC and expanded Capital Plans, Human Agency in requirements. P/PM apply and better navigate professionals IT Helps such publications through procedures procurement TechFAR materials, Mythbusters as acquisition modular for guidance and contracting Handbook, Facilitates access to expertise offered through through offered expertise to access Facilitates GSA’s analysts, Initiative Sourcing Strategic Federal buyer’s agency or Hub, TechFAR Managers, Category labs. innovation clubs and acquisition Provides access to multi-agency contract agreements agreements contract multi-agency to access Provides while power purchasing the government’s increase to costs. decreasing simultaneously The strategies consist of numerous efforts and actions which took place over a broad period of years, and many are ongoing today. As such, specific years are not included. period of years, and many are ongoing today. from the start, into the agency’s agency’s the start, into the from IT delivering and developing for processes right. investments Initiatives Key POLICY PAPERS POLICY STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE IT projects are excellent targets targets excellent are projects IT 7 represents the latest effort to effort the latest represents 8
procurements, lawmakers sought to ensure ensure to sought lawmakers procurements, integrated, CIO is fully the agency that delegated individual such as a bureau individual such as a bureau delegated IT into visibility this providing By CIO. IT-related procurements by requiring requiring by procurements IT-related include that procurements all agency via a or the CIO, by be approved IT FITARA seeks to increase the CIO’s the CIO’s increase seeks to FITARA over and authority oversight awareness, (FITARA) agencies Federal of the ability improve particular, In IT. procure successfully to The Federal IT Acquisition Reform Act Reform Acquisition IT Federal The additional time investment from program program from investment additional time proposal deliberative and more staff adoption. their which has slowed reviews, to shorten timeframes. However, However, timeframes. shorten to require acquisitions performance-based for performance-based contracts given given contracts performance-based for and technology of evolution the rapid processes digitized enhance to the ability their use of performance-based service service performance-based of use their contracts. solutions, focusing on the outcomes that that focusing on the outcomes solutions, as 2001, As early desires. the government improve to mandated were agencies the government enables companies to to enables companies the government innovative more or best-in-breed provide with the objectives, evaluating them evaluating with the objectives, By metrics. agreed-upon of on a set process, and not on objectives, focusing to meet those objectives. The government government The those objectives. meet to in line performance their then monitors the government outlines objectives outlines objectives the government and allows be met, to like would it that approach own their propose to companies Instead of mandating specific actions, specific mandating of Instead contractor, by a actions or workflow performance-based acquisition differs from differs acquisition performance-based procurements government conventional documents. requirements changing the by IT acquisitions began with adopting adopting with began acquisitions IT A acquisitions. performance-based Policy Evolution Policy to improve efforts the first of One IT Acquisition and Contracts Management F-5
10 program program 9
agreements allow an agency to to an agency allow agreements are simplified acquisitions acquisitions simplified are
Indefinite-Delivery, Indefinite Quantity Quantity Indefinite Indefinite-Delivery, (IDIQ) once vendor with a terms negotiate additional future and then make pre-existing using that purchases agreement. Schedules Supply Federal The or similar for contracts of consists Blanket Purchase Agreements Agreements Purchase Blanket (BPA) fill use to agencies Federal that for needs repetitive anticipated the allow BPAs services. supplies or a portion negotiate to government with up front contracts potential of purchases future so that vendors describes As GSA streamlined. are agreements purchase them, “blanket and such contracting eliminate as the search costs open market prepare the need to sources, for requirement and the solicitations, the acquisition.” synopsize to be multi-agency may BPAs Some needs across aggregate while others for time over or multiple programs of area need or of type a particular services. or products • • • agencies can share contracts. can share agencies Buying as an Enterprise: as an Enterprise: Buying Agreements Contract Sharing the has expanded government The offered and products services IT of variety contract multi-agency shared through leverage agencies which help mechanisms, These power. buying the government’s and contracts, vehicles, agreements, of forms various mechanisms allow other for options many” buy once, “negotiate use. to agencies acquisition IT OMB’s of focus major A these expand and publicize to is efforts obstacles agencies and address options is a brief in using them. Below encounter which by methods the of some of listing POLICY PAPERS POLICY - Anne Rung Anne - STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE Former Administrator, Office of Federal Federal of Office Administrator, Former “With over 3,300 contracting offices and often and offices 3,300 contracting “With over thousands of contracts for the same goods and the same goods for contracts thousands of Standardizing Requirements and Requirements Standardizing Configurations. Sharing Contract Agreements, Contract Sharing and Category Sourcing Strategic Management, Procurement IT Consolidating and the CIO, Under Authority the Committee on Oversight and Government Government and Oversight on the Committee Technology and On Government Operations of of Operations Government and On Technology Reform United States House of Representatives of House States United Reform 2015 before the Subcommittees on Information Information on Subcommittees the 2015 before Procurement Policy, OMB in testimony June 10, OMB in testimony Policy, Procurement • • • • services – many with the same vendor – the Federal the Federal – vendor the same with – many services Government buys like many small, separate entities.” entities.” small, separate many like buys Government competition. The discussion below focuses The discussion below competition. government’s the Federal on improving through: enterprise as an to buy attempts timelines (critical given expectations in expectations (critical given timelines broader ensure and marketplace) today’s than many fragmented, isolated decisions. isolated fragmented, than many create can efforts these Additionally, acquisition opportunities to accelerate the ultimate goal is to make smarter smarter to make goal is the ultimate rather level an aggregate decisions at can happen both within an agency and an agency within can happen both as an enterprise Buying amongst agencies. – “buying in bulk” than simply is more Federal agencies can generate economies economies can generate agencies Federal This savings. significant scale and realize of rather than as thousands of separate separate of than as thousands rather acquisition pooling By offices. unrelated and expertise, contracts, requirements, to improve the ability to make decisions decisions make to the ability improve to as an enterprise and agreements A common theme of government-wide government-wide of theme common A trying has been initiatives acquisition Buying as an Enterprise Buying IT Acquisition and Contracts Management F-6
Multi-agency contract mechanisms contract Multi-agency within the buy agencies which help government the Federal scale of - program SmartBUY GSA’s for approach government-wide on common licenses enterprise software Management Category (BPAs) Agreements Purchase Blanket Quantity Indefinite Indefinite-Delivery, agreements (IDIQ) Schedules Supply Federal Acquisition Government-wide (GWAC) Contracts power purchasing an agency’s Increase costs decreasing while simultaneously use larger, to agencies Encourage agreements contract shared forms various allow agreements These options many” buy once, “negotiate of use to agencies for award of Salesforce BPA Salesforce of award • • • • • • • • • • from GSA news release on release news GSA from vehicle.” services consolidated power of the government into a into the government of power Federal Government. This unique, This Government. Federal efficiency and effectiveness in the in effectiveness and efficiency “The Salesforce BPA is a significant is a significant BPA Salesforce “The - Tom Sharpe, FAS Commissioner, FAS Sharpe, Tom - will reduce the number of duplicative duplicative of the number will reduce overall costs by leveraging the buying leveraging by costs overall customers, and improving acquisition acquisition and improving customers, contracts for these services and lower and lower services these for contracts first-of-its-kind, cross-agency initiative initiative cross-agency first-of-its-kind, step forward in supporting FITARA, our our in supporting FITARA, forward step Buying as an Enterprise: an Enterprise: as Buying Agreements Contract Sharing Summary Effort of Major Initiatives of Goals Effort POLICY PAPERS POLICY enabled are types of types of are STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE 11 mobile services (FSSI- mobile services 13 IT consulting and development and development consulting IT other limitations, conditions, or conditions, limitations, other requirements. related GWACs through its Federal its Federal through GWACs related Service. Acquisition contracts multi-agency Other such as the flexibilities, statutory by various subject to are Act, Economy Contracts (GWAC) (GWAC) Contracts with more contracts multi-agency limitations fewer and flexibility contracts. multi-agency than other IT of variety a operates GSA specific purchasing program which program specific purchasing offer to 70 Schedule leverages for options software enterprise agencies. Acquisition Government-wide more than one supplier at varying varying at one supplier than more GSA), by usually (awarded prices 70 Schedule GSA’s example, for GSA’s technology. information for enterprise for program SmartBuy topic- a of example is an software comparable goods or services from from services or goods comparable 12 • • of their current contract ahead of schedule. ahead of contract current their of consolidated contracts, but the timing of of but the timing contracts, consolidated them allow does not contracts current their out transition to costly be too it may or to, is clear, in many situations, agencies agencies situations, in many is clear, these of one to switch wish to may offering more options to agencies are agencies to options more offering flexibilities. similar use of make to likely savings for while the potential However, agencies through efforts such as Category such as Category efforts through agencies agreements new expands, Management (Networx, which will be succeeded by by will be succeeded which (Networx, Solutions). Infrastructure Enterprise with collaboration As OMB and GSA’s (SmartBUY), and telecommunications Wireless), Implementation, Integration and Support Support and Integration Implementation, BPA), software 70), enterprise Schedule (IT agreements for products and services and services products for agreements Salesforce (GSA’s such as cloud platforms These mechanisms have provided provided mechanisms have These and contracts shared to access agencies (http://www.gsa.gov/portal/ http://www.gsa.gov/graphics/fas/ITS_ content/121238) General Services Administration. “Your Single Acquisition Source Acquisition Single “Your Administration. General Services (Endnotes) 1 Technology”. Reference Guide for GSA COMPARISON_Matrix.pdf IT Acquisition and Contracts Management F-7 19
Provide access to shared groups of of groups shared to access Provide professionals acquisition IT experienced around expertise support and offer to needs IT agencies’ FSSI Management Category Gateway Acquisition Hub TechFAR Labs Innovation Acquisition and between within duplication Reduce agencies agile use of on and focus Increase methodologies • • • • • • • • Buying as an Enterprise: an Enterprise: as Buying Management Category and Sourcing Strategic Summary Effort of Major Initiatives of Goals Effort The The 16 POLICY PAPERS POLICY OMB 14
STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE
15 18 OMB has also encouraged OMB has also encouraged 17 advocates. at the agency level through agency agency through level the agency at innovation “acquisition or clubs” “buyer’s innovation acquisition led by labs” services. expertise acquisition pool their to agencies by GSA, provides a platform for a for a platform provides GSA, by on with a focus experts of community digital and modern IT agile methodology Outsourcing, and Telecommunications. Telecommunications. and Outsourcing, Hub, also hosted TechFAR Additionally, was appointed for IT in 2015, who now who now in 2015, IT for appointed was IT of (“Hallways”) areas leads the six IT Security, Consulting, Hardware, Software, Gateway programs launched in 2014. in launched programs Gateway manager” “category government-wide first OMB and GSA expanded the approach to to the approach expanded OMB and GSA the through sub-categories six IT-related Acquisition and Management Category sourcing approach beyond its original areas its original areas beyond approach sourcing in 2012. focus of such as mobile service contracts. such as mobile service this strategic extending explore began to patterns to better leverage its purchasing its purchasing leverage to better patterns overall and improve costs, reduce power, areas, acquisition in selected performance” and collaborative process of critically critically of process and collaborative spending analyzing an organization’s Since 2005, the Federal Strategic Sourcing Sourcing Strategic 2005, the Federal Since a “structured offered has (FSSI) Initiative best practices in industry, acquisition, and acquisition, in industry, best practices technology. with emerging familiarity their IT needs. This approach to pooling pooling to approach This needs. IT their available it and making centrally expertise to access greater can provide agencies to experienced IT acquisition professionals professionals acquisition IT experienced regarding expertise support and offer to OMB and GSA have worked to provide provide to worked have GSA OMB and of groups shared to access agencies Buying as an Enterprise: as Buying and Sourcing Strategic Management Category IT Acquisition and Contracts Management F-8 24 OMB incorporated OMB incorporated 23 Over time, OMB followed up on these followed time, OMB Over and PortfolioStat with 2013 projects in regular actual savings their tracked Congress. to reports these IT from savings the proposed the plans into consolidation commodity 2014, FY for process budget overall agencies for ways including offering turn their would they how describe to in investment into IT commodity cuts to programs. technology innovative Figure F1: PortfolioStat Commodity IT Reduction Targets Targets Reduction IT Commodity F1: PortfolioStat Figure POLICY PAPERS POLICY
As a 22 21
To assess assess To STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE 20 cost implications by 2015. by implications cost commitments from agencies to to agencies from commitments $2.5 billion in target over achieve commodity IT consolidation plans consolidation IT commodity and approved reviewed were that in plans resulted These OMB. by result of the PortfolioStat process, process, the PortfolioStat of result develop to required were agencies portfolio” that focused on the that portfolio” at IT commodity of consolidation 2012. in March an agency initiative, a “face-to-face, evidence- “face-to-face, a initiative, IT an agency’s based review...of use shared services. use shared this goal, towards progress agency OMB launched the PortfolioStat to drive down costs, improve improve costs, down drive to and IT” commodity for service OMB directed agencies to “pool “pool to agencies OMB directed power purchasing agency’s their organization entire their across as part of a broader effort to effort a broader as part of CIO authorities, strengthen programs and bureaus. programs 2011, August in example, For of CIOs and extend their influence influence their and extend CIOs of agency into acquisitions IT over aligned with agency-wide strategies. Over Over strategies. with agency-wide aligned have OMB and Congress both years, the the responsibility increase to steps taken duplication, missed opportunities for for missed opportunities duplication, not are that and procurements savings, programs or bureaus directly without without directly bureaus or programs the of knowledge or the supervision unnecessary can lead to This CIO. agency rather than to the agency as a whole. As a whole. as a agency the than to rather within made often are purchases IT result, Federal dollars are often appropriated appropriated often are dollars Federal bureau, level lower or a program to directly Buying as an Enterprise: as Buying Procurement IT Consolidating the CIO Under Authority IT Acquisition and Contracts Management F-9
26 Expand the responsibility and influence and influence Expand the responsibility into acquisitions IT over CIOs agency of and bureaus programs Plans Consolidation IT Commodity PortfolioStat Developed management true portfolio Encompass all IT for • • • • Procurement Authority Under the CIO Under Authority Procurement Summary Effort of Major Initiatives of Goals Effort Buying as an Enterprise: Consolidating IT IT Consolidating as an Enterprise: Buying Finally, this attempt to further empower empower to further attempt this Finally, been have to appears CIOs agency consistent of a lack by hampered the although example, For oversight. on focused (2012) PortfolioStat first IT, commodity of the consolidation PortfolioStat of version year’s the next from away focus the (2013) shifted IT. commodity of the consolidation Commodity established agencies While of Plans as a part Consolidation IT evidence is no 2012, there PortfolioStat asked or on these plans OMB followed-up in- of status send updated to agencies completed of results or projects progress projects. POLICY PAPERS POLICY STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE provided examples of what what of examples provided 25 consolidated. consolidated. the approach. Without a clear definition, definition, clear a Without the approach. able to were and programs bureaus be could that including systems avoid constituted “commodity IT,” actually actually IT,” “commodity constituted could help strengthen term the defining Second, while the supporting OMB Second, memoranda consolidating their agencies commodity IT, IT, commodity agencies their consolidating to the authority given not were but they it. accomplish actually CIOs take this action. Without these steps, this action. take CIOs for responsibility given were CIOs agency agencies actually receive their funding or funding or their receive actually agencies funding into visibility the CIOs’ improving help could and bureaus the program at for commodity IT,” there was no real no real was there IT,” commodity for so. Changing how do mechanism to “the CIO shall pool their purchasing purchasing pool their “the CIO shall organization entire their across power service and improve costs down drive to a number of steps which could address address which could steps of a number that declared although OMB this. First, agency CIOs did not necessarily see a necessarily did not CIOs agency procurement shift in their significant are There reasons. several for authorities Despite the new CIO Authorities policy policy Authorities CIO new the Despite initiative, PortfolioStat the of creation and IT Acquisition and Contracts Management F-10
- Agency CIO Agency - Created standard configurations configurations standard Created and agency- laptops, desktops, for license software to wide approaches management Management Category M-16-02 15-1 Policy Management M-16-12 Category 16-1 Policy Centralization Management Software Plan no less than 80% Mandated for an agency across standardization and desktops laptops could these areas across Alignment increased savings, significant achieve stronger and a efficiencies, operational posture cybersecurity • • • • • • doesn’t treat them that way. that them treat doesn’t IaaS, etc. are utilities, but the FAR the but utilities, are etc. IaaS, how to acquire utility services that services utility acquire to how aren’t defined as such in the FAR is FAR the as such in defined aren’t a huge issue. Cloud First says SaaS, SaaS, says Cloud First issue. a huge Getting acquisition officers trained on officers acquisition Getting Buying as an Enterprise: Standardizing Standardizing an Enterprise: as Buying Configurations and Requirements Summary Effort of Major Initiatives of Goals Effort POLICY PAPERS POLICY 28 This This . In . In 29
OMB’s OMB’s
STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE This idea is reflected in two in two is reflected idea This 27 Centralization Plan” while reporting while Plan” Centralization Integrated OMB’s to savings all cost Collection. Data Management memorandum. Management an appoint to agencies required software enterprise agency-wide establish agency-wide manager, and inventories, license software Management a “Software implement laptops as an enterprise are needed. are as an enterprise laptops Management License Software of complexity reducing the addition, purchases license software agencies’ Category OMB’s in focus major a was procuring desktops and laptops, and laptops, desktops procuring CIOs agency several however, could they believed they indicated own pricing on their better get to efforts Additional procurements. and desktops of purchasing leverage satisfied with [a government-wide government-wide [a with satisfied configuration” standard approved] is granted. unless an exception were vehicles contract Numerous with agencies to assist identified first Category Management Management Category first made standardized memorandum requiring mandatory, configurations at that “ensure CIOs: agency that basic new agency’s their least 80% of are requirements and desktop laptop Desktops and Laptops. and Laptops. Desktops • • desktops and agency-wide approaches to to approaches and agency-wide desktops management. license software 2016 memoranda laying out standard out standard laying 2016 memoranda and laptops Federal for configurations increased operational efficiencies, operational increased cybersecurity a stronger and even posture. configurations of software and hardware hardware and software of configurations savings, significant can lead to purchased Reducing the need for variation across across variation need for the Reducing and features, in requirements, agencies Buying as an Enterprise: as Buying Requirements Standardizing and Configurations IT Acquisition and Contracts Management F-11 In 2013, 2013, In 31 More recently, in 2015, as recently, More Training Program (DITAP) Program Training government for value better Achieve acquisitions core- a digital service Develop contracting for plus specialization professionals Provide the training tools needed tools the training Provide acquisition equip the Federal to skills, with the knowledge, workforce can use emerging so they and expertise agile in a more and technologies tools manner Cadres Acquisition Specialized and training the acquisition Strengthen requirements certification Professional Acquisition IT Digital 32 • • • • • • 34 Enhanced acquisition training training acquisition Enhanced 33 Goals of of Goals Effort Acquisition Training and Certification and Training Acquisition Summary Effort of Major Initiatives Plans. staff acquisition beyond extend needs to who have managers project encompass to responsibilities. acquisition significant that the fact by need is underscored This than $2M do not larger projects IT 82% of Acquisition with a Federal managers have Project or Program for Certification Managers. For example, in 2011, OFPP issued 2011, OFPP in example, For IT “Specialized defining guidance the highlighting Cadres,” Acquisition relevance particular of skillsets and training workforce. acquisition the IT for Certification Acquisition the Federal under expand to a process began OFPP program, and training the acquisition and strengthen “FAC as (known requirements certification and program managers project for P/PM”) on the focus with a particular managers, workforce. IT FITARA, of the implementation a part of include to OMB instructedagencies acquisition IT these of analysis detailed Capital Human Agency in their cadres POLICY PAPERS POLICY STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE
- Agency CIO Agency -
30 get approved this month that is 18 months that is 18 months this month approved get 70% of [my agency’s] network is at risk now. network agency’s] [my 70% of hardware for two years due to an acquisitions an acquisitions to due years two for hardware protest. It is unacceptable for a BPA to take 2.5 take to a BPA for is unacceptable It protest. behind schedule before any work is done, before is done, before work any behind schedule before years. Very understaffed and fearful of risk. It has risk. of fearful and understaffed Very years. might any protest. We were not able to buy any network network any buy to able not were We protest. any our acquisitions and hiring. — I have a project that a project and hiring. — I have acquisitions our The biggest opportunity is streamlining how we do we how is streamlining opportunity biggest The put my infrastructure at end of life with no patches. with no patches. life at end of infrastructure put my how to leverage the FAR to support these to the FAR leverage to how activities. Acquisition Professional Training Program Program Training Professional Acquisition contracting train which seeks to (DITAP), acquisition principles and on agile officers manner to solve agencies’ needs. The U.S. U.S. The needs. agencies’ solve to manner IT Digital a new created also Service Digital acquisition workforce with the knowledge, with the knowledge, workforce acquisition in using emerging skills, and expertise agile in a more and technologies tools vendors, and other Federal agencies, agencies, Federal other and vendors, the Federal equip to has sought OFPP approach. Working through the Federal the Federal through Working approach. Defense (FAI), Institute Acquisition sector private University, Acquisition workforce trained in an era of legacy legacy of in an era trained workforce development waterfall a and systems Newer digital technologies and agile and agile technologies digital Newer present frequently methodologies acquisition agency an to challenges Acquisition Training Training Acquisition Certification and IT Acquisition and Contracts Management F-12
Increase familiarity amongst IT project project amongst IT familiarity Increase of workforce and acquisition managers by options allowed and the flexibilities regulations procurement “Mythbusters” TechFAR guidelines in Additional support agile to how on Handbook development of understanding the general Improve can support processes existing how practices IT innovative • • • • as part of the Smarter IT IT Smarter the as part of 39 Summary Summary Effort of Major Initiatives of Goals Effort Awareness and Outreach Awareness Each of these initiatives did not seek to not seek did these initiatives of Each but process, procurement the change understanding general improve to rather be may procedures the existing how of practices. IT support innovative used to these myths of many through Breaking approach coordinated long-term, a requires the of understanding people’s changing to awareness improve to tried has OMB rules. “number including by these documents of have finished who officers contracting of Program” Certification Service the Digital as the such on materials which draws TechFAR, Goal. CAP Delivery
35 ,
POLICY PAPERS POLICY 25 Point 25 Point
STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE 38
Contracting Guidance Guidance Contracting
36 37 OMB’s 2012 OMB’s Development Modular Support to use existing to outlined how similarly support innovative to procedures procurements. The TechFAR Handbook provides provides Handbook TechFAR The support agile to guidelines on how modern and other development approaches management project Federal in procedures using existing regulations. before a planned award was was a planned award before outlining by forbidden generally “market of kind that where situations but permissible, only is not research” encouraged. OMB’s “Mythbusters” documents documents “Mythbusters” OMB’s that the misconception addressed vendor with a potential meeting • • • procedures or illustrate examples of of examples illustrate or procedures of examples few A FAR. in the flexibility include: these documents explanatory documents designed to dispel designed to documents explanatory procurement of misconceptions common Implementation Plan to Reform Federal IT Federal Reform to Plan Implementation “mythbuster” a series of which included guidebooks, and other documents, procurement regulations. This began regulations. procurement OMB’s of release with the 2011 familiarity amongst IT project managers managers project amongst IT familiarity the of workforce and the acquisition by options allowed and flexibilities discussed above, OMB also initiated a also initiated OMB above, discussed to increase efforts education of series Awareness and Outreach and Awareness opportunities training to the addition In IT Acquisition and Contracts Management F-13 Provide CIO with more authority as it authority more with CIO Provide investments IT to relates FITARA the for Baseline OMB Common IT of Management IT agency of knowledge Consolidate in CIO’s and strategy efforts acquisition office • • • • The Federal Information Technology Acquisition Acquisition Technology Information Federal The (FITARA) Act Reform Summary Effort of Major Initiatives of Goals Effort In 40 The The POLICY PAPERS POLICY 41 STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE For example, despite its despite example, For 42 the spend.” 11th hour, approving requisitions? I want want I requisitions? approving 11th hour, of the formulation over say more have to As one CIO put it: “what does it mean As one CIO put it: “what all approve to ‘I need says when FITARA the up at I just showing Am purchases?’ interviews, indicating there remains there indicating interviews, and clarification. improvement for room alignment. expressed CIOs language, statutory strong during this authority regarding concerns early in the process to leverage potential potential leverage to in the process early strategic and ensure efficiencies Ensuring CIO visibility is a minimal first is a minimal first visibility CIO Ensuring by CIOs are needed efforts additional step, acquisitions in involved be proactively to staff. staff. approved by the CIO of the agency.” of the CIO by approved in the earlier participate to CIOs is for goal the mission for as an enabler conversation technology services, unless the contract or or unless the contract services, technology and reviewed has been agreement other FITARA stated that an agency “may not not “may an agency that stated FITARA agreement other or a contract into enter information or technology information for processes for Agency IT investments investments IT Agency for processes process, acquisition the to regard With and manages its IT investments, FITARA FITARA investments, its IT and manages over authority CIO more Agency the gave and personnel governance, the budget, and acquisition plans. To improve how the how To improve plans. and acquisition implements, acquires, government Federal responsibilities reinforced CIO approval of of CIO approval reinforced responsibilities with partnership through acquisitions all IT strategies all acquisition around the CAO addition, the subsequent development of of development subsequent addition, the and CIO roles of Baseline Common OMB’s In December 2014, Congress attempted attempted 2014, Congress December In in the CIOs agency empower further to FITARA. passing by process acquisition The Federal Information Technology Technology Information Federal The Act (FITARA) Reform Acquisition IT Acquisition and Contracts Management F-14
43 Similar Similar 44
46 Additionally, years 2013 - 2013 years Additionally, 45 examine, then measuring agency progress progress measuring agency then examine, recommended applying or adopting spend. addressable that to approaches services any 7.5% of that OMB assumes as achieved are sourcing using strategic the Category to according savings, cost though the details Goal, CAP Management provided. not are behind this estimate 2015 particularly focused on the mobile focused on 2015 particularly contracts and mobile service device also Similarly, IT. commodity of category Modernization Infrastructure see the IT related KPIs PortfolioStat for paper policy category centers spending on the data to IT. commodity of recommended, required, or examined examined or required, recommended, for training P/PM FAC wider include IT in involved officials acquisition Common the of adoption acquisitions, elements, acquisition-related Baseline’s USDS’s in emphasized and practices described in the training acquisition Goal. CAP Delivery IT Smarter included have PortfolioStat of years Most to related indicators performance key to related approaches the acquisition key included PortfolioStat IT. commodity of some form for indicators performance savings spending or related IT commodity 2012 - 2016. from year in every Benchmarking also used in GSA’s was data Improve Benchmark and the Initiative, Goal, CAP Operations Mission-Support and FedStat. OMB has not released how each agency’s each agency’s how released OMB has not area IT each commodity spending on has in 2012 PortfolioStat examined launching since years in the 4-5 changed projects. consolidation OMB has that behaviors Other POLICY PAPERS POLICY STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE versus email satisfaction) were were email satisfaction) versus context further provide to developed more were which agencies into area. at each efficient and cost- initiative, the Benchmarking In satisfaction, customer efficiency, (e.g., a metrics and operational email box per cost of comparison In PortfolioStat, agencies reported reported agencies PortfolioStat, In they and BPAs GWACs many how area; IT each commodity used for • • more nuanced baseline by defining the defining baseline by nuanced more within spend” “addressable likely total they services type of or each business area Strategic sourcing and category and category sourcing Strategic own established their have management business areas, through commodity IT data data IT commodity through business areas, function spending calls and management calls, specifically: data initiative have gathered data to establish data gathered have initiative in common spending Federal a baseline of Examples Benchmarking and the PortfolioStat to elimination of duplicative processes or processes duplicative of elimination to purchases. category management, and commodity IT IT and commodity management, category terms has been described in consolidation reductions in spending due the potential of acquisition. Repeatedly, the potential the potential Repeatedly, acquisition. sourcing, strategic like efforts of value Federal government and by not repeating repeating not and by government Federal unnecessarily, processes acquisition IT of the cost can reduce agencies agency satisfaction with the acquisition with the satisfaction agency of the the scale leveraging better By staff. the primary focuses of OMB’s efforts in efforts OMB’s of focuses the primary the reduce to been have acquisition IT and improve services and goods IT of cost and Oversight used in oversight, metrics on the Based Metrics and Oversight and Metrics Metrics in Emphasized Objective Primary IT Acquisition and Contracts Management F-15 POLICY PAPERS POLICY 47 STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE same level of priority as policies that are are as policies that priority of same level KPIs. in PortfolioStat emphasized progress adopting its CIO and CXO adopting progress at the responsibilities roles and acquisition evaluate agency progress implementing implementing progress agency evaluate 2016 in 2015 or Baseline the Common be placing not may agencies PortfolioStat, measuring and emphasizing such adoption. such adoption. measuring and emphasizing included that not were As metrics For strategies which rely on agency on agency which rely strategies For practices, recommended of adoption on been consistent always OMB has not other category management approaches. management category other “common spend” is “under government- is “under spend” “common but it is difficult to wide management,” using are agencies widely how determine Management CAP Goal reports that as that reports Goal CAP Management the of percent 2016, zero FY Q3 of of sourcing, category management, management, category sourcing, other and consolidation, IT commodity Category The agencies. by are strategies Lessons Learned Lessons strategic adopted widely how is unclear It IT Acquisition and Contracts Management F-16
- Agency CIO Agency - to take 2.5 years. 2.5 take to I have a project that a project I have this month that is 18 this month *might* get approved approved get *might* before any protest. It is It protest. any before unacceptable for a BPA a BPA for unacceptable before any work is done, work any before months behind schedule months
can leave agencies agencies can leave without the ability network purchase to the until hardware is settled. protest budgeting the Federal of challenges The of such as the possibility environment, the end of at expiring funding available such delays. can exacerbate year, the agency encourages environment This more to be (COs) Officers Contracting when selecting procurement risk-averse an for limit the potential to strategies the to minimize effort This protest. award the at schedule and planning risks comes as price such factors other of expense diminish the and may and performance, These product. of the end effectiveness to increased can lead situations types of agencies. risk for FINDING #2 FINDING to Due and Uncertainty Delays are Length Process Procurement IT. Effective to Obstacles the that stated CIOs of number A much too takes process procurement changing rapidly with keep up to time needs and customer cybersecurity CIOs Moreover, technology. demands for long how over with uncertainty must deal will there whether will take, the process and be protests, are the results what These be. to likely delays types of POLICY PAPERS POLICY
STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE
understand what their options are, partly partly are, options their what understand Federal lack of or short tenures because of experience. procurement CIOs are often highly dependent on their on their dependent highly often are CIOs to community in the acquisition partners initiatives have led to new acquisition new to led have initiatives on has been reluctance there approaches, them. adopt widely to agencies the part of resources to achieve government-wide government-wide achieve to resources these Although and efficiencies. savings In addition to educating agencies, OMB to educating addition In to dedicated on initiatives has focused pool its common helping the government that their acquisition partners remain partners acquisition their that these flexibilities. explore to reluctant procedures available to support innovative support innovative to available procedures still these are acquisition, IT to approaches shared CIOs agencies. by underutilized together on several informational informational on several together and the flexibilities publicize campaigns to by Agencies. by worked have OMB and GSA Although FINDING #1 Existing Awareness, Better Despite Underutilized Are Flexibilities Acquisition threat environment. threat The acquisition process needs to evolve to evolve to needs process acquisition The impede than needs rather IT agency serve constant today’s in specifically success technology management and have not not and have management technology extent. a great to tools used the available resources and available tools, agency agency tools, and available resources with internal to struggle continue CIOs with modern align not do that processes agency IT personnel. As OMB and GSA and GSA As OMB personnel. IT agency improving towards work to continue and Findings and has process acquisition Federal The for frustration of source constant been a Observations Agency IT Acquisition and Contracts Management F-17 and cost consequences. consequences. and cost FINDING #5 Negatively Mechanisms Funding Agency the Federal of Ability the Impact as an Enterprise.” “Buy to Government process the appropriations Finally, on agencies an additional burden creates enterprise-wide leverage to attempting or bureaus offices buying as programs, and appropriations, discrete receive to limits the ability law appropriations organizations other funds to transfer enterprise consolidated facilitate to have often agencies As a result, purchases. the same products, for contracts multiple and software, database such as Oracle with different or prices different paying configurations. One CIO described feeling required to to required feeling described CIO One operations network the agency’s use agency help the to contract support goals, aside set small business its achieve proved vendor the selected but indicated work. the perform fully to unable first to pressure described CIOs Other through available vendors that prove could FedRAMP or BPAs, schedules, supply requirements, the government’s meet not competition wide a than conducting rather This the best solution. reach designed to or vendors existing for built-in preference vendors, potential pool of limited other goals, limits certain while promoting and vendor the best to access government which can risk performance introduces security, schedule, unintended other have
48 POLICY PAPERS POLICY and other set set and other aside goals, demonstrate existing use of and BPAs supply Federal schedules, or use programs FedRAMP like need to achieve achieve need to small business STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE - Agency CIO Agency - - Agency CIO Agency - Acquisitions are about fairness about are Acquisitions but it should be and equality, buying power. about better Acquisitions are more about more are Acquisitions about are they than “fairness” an issue] that’s [and best price cost effective solutions. effective cost may cause agencies to artificially exclude artificially to cause agencies may and with appropriate vendors potential government-wide procurement rules and procurement government-wide As such the perceived. or real strategies, factors often arise from the agency’s agency’s the arise from often factors with compliance in demonstrating interest vendor selection criteria increases the increases selection criteria vendor meet to be unable may awardees risk that These requirements. the government’s According to CIOs, pressure to incorporate incorporate to pressure CIOs, to According into factors see as secondary they what Restrictions to Accessing Vendors Create Create Vendors Accessing to Restrictions Needs. IT Meeting to Risks Unintentional FINDING #4 and 18F’s focus on hiring acquisition staff staff on hiring acquisition focus and 18F’s experience. modern technology with more address this, such as: category managers managers as: category this, such address of growth continued categories, IT for USDS and cadres, acquisition IT specialized ability to perform the services required required the services perform to ability could help efforts Recent agencies. by relying on partners in the acquisition acquisition in the on partners relying in who lack the background community vendors’ evaluate to necessary modern IT to Address Challenges. Address to with challenges described CIOs Multiple Evaluating Complex, Innovative Innovative Complex, Evaluating Technology Greater Without Technology Underway are Efforts However Expertise, FINDING #3 FINDING Challenges Face Staff Acquisition IT Acquisition and Contracts Management
F-18
https:// https:// https://www. http://www.gsa. and M-04-08. https://www.whitehouse. and M-05-25. SmartBUY and M-05-25. SmartBUY For more information information more For https://www.whitehouse.gov/ http://www.gsa.gov/portal/ https://www.congress.gov/113/plaws/publ291/ https://www.whitehouse.gov/sites/default/files/ https://www.whitehouse.gov/sites/default/ https://www.whitehouse.gov/sites/default/files/ http://www.gsa.gov/portal/content/121238 www.whitehouse.gov/sites/default/files/omb/procurement/ memo/simplifying-federal-procurement-to-improve- performance-drive-innovation-increase-savings.pdf Introduction”. Hub: “TechFAR Service. Digital U.S. techfarhub.cio.gov/ omb/memoranda/fy04/m04-08.pdf 8/25/2005. with Oracle. Agreement gov/sites/default/files/omb/memoranda/fy2005/m05-25.pdf files/omb/procurement/comp_src/implementing_strategic_ sourcing.pdf Sourcing. Strategic through Acquisition M-13-02. Improving 12/5/2012. omb/memoranda/2013/m-13-02_0.pdf the Marketplace: Transforming Memorandum. OFPP Performance, Improve to Procurement Federal Simplifying 12/4/2014. Savings. Increase and Innovation, Drive Policy, OMB, has described the Salesforce BPA as representing as representing BPA OMB, has described the Salesforce Policy, category to drive efforts Administration’s the the “best of By IT. of in the delivery innovation and increase management leverage will be able to we these BPAs, to driving agencies best the deliver we while ensuring that talent agile industry’s Administration. Services General taxpayer.” American the for value Integration Salesforce for and Support BPA Awards “GSA Services”. in Federal Quality and Improving Cost M-03-14. Reducing 2/25/2004. Software. Commercial of Purchases whitehouse.gov/omb/memoranda_m03-14 of Duplication Avoiding and SmartBuy of Use Maximizing Initiatives. 24 E-Gov President’s with the Activities Agency 2/25/2004. Sourcing. Strategic Implementing OMB Memorandum. 5/20/2005. M-01-15. Performance Goals and Management Initiatives for for Initiatives and Management Goals Performance M-01-15. 3/9/2001. 2002 Budget. the FY sites/default/files/omb/assets/omb/memoranda/m01-15.pdf Act. Reform Acquisition Technology Information Federal Defense National the of D VIII, Subtitle Title 12/19/2014. Public Law 2015, Year Fiscal for Act (NDAA) Authorization 113-291: No: PLAW-113publ291.pdf#page=148 and A: Management Chapter see Policy about FITARA, IT of Oversight Acquisition Single “Your Administration. Services General Technology”. GSA for Guide Reference Source gov/graphics/fas/ITS_COMPARISON_Matrix.pdf Purchase “Blanket Administration. Services General (BPAs)” Agreements content/199353 Obtain Agencies Federal Workforce: Acquisition GAO-13-231. into Insight Limited but Have Requirements, Meet to Training 3/28/2013. Investment. Training of and Benefits Costs http://www.gao.gov/assets/660/653437.pdf Procurement Federal of Office Administrator, Former Rung, Anne 17. 15. 16. 13. 14. 7. 8. 9. 10. 11. 12.
POLICY PAPERS POLICY http://fas.org/ https://www.sba.gov/ https://itdashboard.gov https://www.challenge.gov/ and M-16-12. Category Category and M-16-12. https://www.whitehouse. STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE http://www.nextgov.com/technology- and Congressional Research Service. “GAO “GAO Service. Research and Congressional and M-16-02. Category Management Policy 15-1: Policy Management and M-16-02. Category
Development Program Challenge”. Challenge”. Program Development challenge/digital-service-contracting-professional-training- and-development-program-challenge-2/ contracting officers on agile acquisition principles and how acquisition principles and on agile officers contracting support these activities. Challenge. to the FAR leverage to and Training Professional Contracting Service “Digital gov. sgp/crs/misc/R40227.pdf Acquisition IT Digital new Service’s Digital U.S. The train seeks to (DITAP) Program Training Professional going to be’”. 8/2/2016. be’”. to going news/2016/08/gsa-officials-increased-bid-protests-how-its- going-be/130417/ 6/21/2015. Analysis”. and Trends Protests: Bid to compete over fewer potential contracts as agencies face face as agencies contracts potential fewer over compete to of and the use sequestration on by brought pressure budget Nextgov. See government. to fund the resolutions continuing it is how ‘This is Protests: Bid Increased on Officials “GSA com. Some of the potential factors include a depleted acquisition acquisition include a depleted factors the potential of Some and morale low with high turnover, struggles that workforce resulting in less staff new talented attracting in difficulty companies on pressure increased or than ideal acquisition, contracting/contracting-officials/goaling years, recent in protests been filing more have Vendors known. fully not are why for though the underlying reasons goals throughout the year. For more information on agency on agency information more For year. the throughout goals see Small groups, various to awards and contracts goals “Contracting”. Administration. Business through market research, however, in many situations, an situations, in many however, research, market through evaluate and Information For a Request must conduct agency an annual must set Agencies small business sources. potential against achievements agencies’ monitors and SBA goal work. If two small businesses are capable of performing the performing capable of small businesses are two If work. for must be set-aside generally acquisition then the work, In Two.” of called the “Rule small businesses, in a process quickly of care can be taken this analysis some situations, The small business set aside is mandated by statute. The FAR FAR The statute. by aside is mandated small business set The to requirements all potential evaluate agencies that requires the performing capable of a small business is if determine Dashboard, Based on OMB’s PortfolioStat 2016 methodology, 2016 methodology, PortfolioStat on OMB’s Based Dashboard, 1, December after which completed projects includes all IT greater of cost lifecycle and a project in progress, are 2014 or source: data than $2 million. Original technologies, see Policy Chapter E: Cybersecurity E: Cybersecurity Chapter see Policy technologies, or senior- mid-level, entry-level, of certification P/PM FAC IT from feed data the Projects of on an analysis Based level; https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2016/m-16-02.pdf and initiatives about cybersecurity information more For pdf Common of Management and Acquisition the Improving 10/6/2015. Desktops. and Laptops Technology: Information Management Policy 16-1: Improving the Acquisition Acquisition the 16-1: Improving Policy Management Technology: Information Common of and Management 6/2/2016. Licensing. Software gov/sites/default/files/omb/memoranda/2016/m-16-12_1. the Acquisition and Management of Common Information Information Common of Management and Acquisition the 10/16/2015. Desktops. and Laptops Technology: https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2016/m_16_20.pdf M-16-20. Category Management Policy 15-1: Improving 15-1: Improving Policy Management Category M-16-20.
6. 5. 4. 3. 2.
1. Notes IT Acquisition and Contracts Management F-19 https:// https:// . https:// https://www. https:// https://www. https://www.dhs.gov/ https://www.performance.gov/ https://www.whitehouse.gov/sites/ https://www.congress.gov/113/plaws/publ291/ https://www.whitehouse.gov/sites/default/ https://www.whitehouse.gov/sites/default/files/ Performance.gov. “Cross-Agency Priority Goal: Smarter IT IT Smarter Goal: Priority “Cross-Agency Performance.gov. 2016 Q2 Update. FY Delivery”. node/3403/view?view=public#progress-update Act. Reform Acquisition Technology Information Federal Defense National the of D VIII, Subtitle Title 12/19/2014. Public Law 2015, Year Fiscal for Act (NDAA) Authorization 113-29: No: PLAW-113publ291.pdf#page=148 IT Dashboard, September 21, 2016. Based on OMB’s on OMB’s 21, 2016. Based September Dashboard, IT projects includes all IT 2016 methodology, PortfolioStat in progress, are or 1, 2014 December after which completed than $2 million. greater of cost lifecycle and a project itdashboard.gov/drupal/data/datafeeds?format=csv Reform to Plan Implementation 25-Point Kundra. Vivek 12/9/2010. Management. IT Federal sites/default/files/publications/digital-strategy/25-point- implementation-plan-to-reform-federal-it.pdf Addressing “Myth-Busting”: Memorandum. OFPP Industry with Communication Improve to Misconceptions 2/2/2011. Process. Acquisition during the whitehouse.gov/sites/default/files/omb/procurement/ Memorandum and OFPP memo/Myth-Busting.pdf Further and Misconceptions Addressing 2”: “Myth-Busting Process. Acquisition During the Communication Improving 5/7/2012. omb/procurement/memo/myth-busting-2-addressing- misconceptions-and-further-improving-communication- during-the-acquisition-process.pdf Introduction”. Hub: “TechFAR Service. Digital U.S. techfarhub.cio.gov/ Development. Modular Support to Guidance Contracting 6/14/2012. files/omb/procurement/guidance/modular-approaches-for- information-technology.pdf M-16-12. Category Management Policy 16-1: Improving 16-1: Improving Policy Management Category M-16-12. Information Common of Management and Acquisition the 6/2/2016. Licensing. Software Technology: www.whitehouse.gov/sites/default/files/omb/ memoranda/2016/m-16-12_1.pdf Acquisition IT “Digital Institute. Acquisition Federal The Newhart”. Joanie with (DITAP) Training Professional www.fai.gov/media_library/items/show/27 Information Specialized for Guidance Memorandum. OFPP 7/13/2011. Cadres. Acquisition Technology whitehouse.gov/sites/default/files/omb/procurement/memo/ guidance-for-specialized-acquisition-cadres.pdf Acquisition the Federal to Revisions Memorandum. OFPP 12/16/2013. Managers. Project and Program for Certification http://www.fai.gov/drupal/sites/default/files/FAC%20 PPM%20Policy_121613.pdf Information Federal of and Oversight M-15-14. Management 6/10/2015. Technology. default/files/omb/memoranda/2015/m-15-14.pdf or senior- mid-level, entry-level, of certification FAC-P/PM from feed data the Projects of on an analysis Based level; 39. 40. 35. 36. 37. 38. 29. 30. 31. 32. 33. 34. POLICY PAPERS POLICY https://www. and GAO-15- http://www.gao.gov/ . and M-12-10. Implementing . and M-12-10. Implementing STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE https://www.whitehouse.gov/sites/ https://www.whitehouse.gov/sites/ the Acquisition and Management of Common Information Information Common of Management and Acquisition the 10/16/2015. and Desktops. Laptops Technology: https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2016/m-16-02.pdf efforts related to cybersecurity-specific acquisitions, see Policy Policy acquisitions, see to cybersecurity-specific related efforts E: Cybersecurity Chapter 15-1: Improving Policy Management M-16-02. Category For example, by reducing the variety of desktop software software desktop of variety the reducing by example, For to became easier would it installed government-wide, were vulnerabilities software that ensure to networks secure about information detailed more For removed. or mitigated Strengthening Federal IT Portfolio Management. 3/27/2013. 3/27/2013. Management. Portfolio IT Federal Strengthening https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2013/m-13-09.pdf PortfolioStat. 3/30/2012. PortfolioStat. default/files/omb/memoranda/2012/m-12-10.pdf Guidance: 2013 PortfolioStat Year M-13-09. Fiscal M-11-29. Chief Information Officer Authorities. 8/8/2011. Officer Information M-11-29. Chief https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2011/m11-29.pdf M-12-13. Fiscal Year 2014 Budget Guidance. 5/18/2012. Guidance. 2014 Budget Year M-12-13. Fiscal https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2012/m-12-13.pdf Strengthening Federal IT Portfolio Management. 3/27/2013. Management. Portfolio IT Federal Strengthening https://www.whitehouse.gov/sites/default/files/omb/ memoranda/2013/m-13-09.pdf and Effectively Tracked. 4/16/2015. 4/16/2015. Tracked. and Effectively products/GAO-15-296 Guidance: 2013 PortfolioStat Year M-13-09. Fiscal Actions Are Needed to Achieve Portfolio Savings. 11/6/2013. Portfolio Achieve to Needed Are Actions http://www.gao.gov/assets/660/658883.pdf Agency Additional OMB and Technology: 296. Information Realized Are Savings Portfolio Ensure to Needed Actions addressed all the requirements issued by OMB and that OMB and that issued by all the requirements addressed the potential that concluded materials agency of review GAO’s GAO-14- than reported. greater be even may savings for Agency Additional OMB and Technology: 65. Information memoranda/2012/m-12-10.pdf questioned have and others GAO however, since, years the In one agency only that noting these savings, of validity the default/files/omb/memoranda/2011/m11-29.pdf 3/30/2012. PortfolioStat. M-12-10. Implementing https://www.whitehouse.gov/sites/default/files/omb/ and access management, security, and web infrastructure); infrastructure); web and security, management, and access other and resources, human (finance, and business systems Officer Information M-11-29. Chief functions). administrative 8/8/2011. Authorities. OMB defined “commodity IT” as IT infrastructure (data (data infrastructure as IT IT” “commodity OMB defined and mobile devices); computers desktop networks, centers, tools, identity collaboration (email, systems IT enterprise General Services Administration. “Acquisition Gateway”. Gateway”. “Acquisition Administration. Services General https://hallways.cap.gsa.gov/login-information Digital Acquisition Innovation Lab. 3/9/2016. Lab. 3/9/2016. Innovation Acquisition Digital whitehouse.gov/sites/default/files/omb/procurement/memo/ acquisition-innovation-labs-and-pilot-for-digital-acquisition- innovation-lab-memorandum.pdf OMB Memorandum. Acquisition Innovation Labs & Pilot for for Pilot Labs & Innovation Acquisition OMB Memorandum. 28. 27. 26. 25. 24. 23. 22. 21. 20. 19. 18. IT Acquisition and Contracts Management - - - - - F-20
. For more information about government-wide Bench government-wide about information more . For https://www.performance.gov/node/3397/view?view= Performance.gov. “Cross-Agency Priority Goal: Benchmark and and Benchmark Goal: Priority “Cross-Agency Performance.gov. Up Progress Quarterly Operations”. Mission-Support Improve date. public and Management A: Chapter Policy see marking initiative, IT of Oversight IT to related efforts about information detailed more For B: Chapter Policy see initiatives, Modernization Infrastructure Modernization Infrastructure IT Officer Acquisition such as Chief Officials Agency Senior Human Capital Chief (CFO), Officer Financial Chief (CAO), Oper Chief (CIO), Officer Information Chief (CHCO), Officer and “Management defined in M-15-14. (COO); Officer ating ” 6/10/2015. Technology Information Federal of Oversight https://www.whitehouse.gov/sites/default/files/omb/memo randa/2015/m-15-14.pdf B: Chapter Policy see FedRAMP, about information more For Modernization Infrastructure IT 45. 46. 47. 48. - - - - - POLICY PAPERS POLICY https://www.whitehouse. https://www.performance.gov/ STATE OF FEDERAL IT REPORT / PUBLIC RELEASE VERSION 1.0 / PUBLIC RELEASE REPORT IT FEDERAL OF STATE cult to accurately compare agency data from year to year to year from data agency compare accurately cult to its CPIC guidance and GSA’s Benchmarking effort continued continued effort Benchmarking and GSA’s its CPIC guidance is It areas. other in help desks and data spending collect to the used efforts collection data varied these whether unclear may be diffi reporting instructions, so it and same definitions node/3399/view?view=public#progress-update collec data areas IT commodity its removed OFCIO Although to categories related center data restored the IDC, it tion from into PortfolioStat into Man Category Goal: Priority “Cross-Agency Performance.gov 2016 Q3 Update. FY agement.” proved FITARA agency plans.” OMB collects Common Baseline Baseline Common OMB collects plans.” agency FITARA proved in agencies from updates and milestones Self-Assessments responsibili the implementing progress their evaluate to order been incorporated not but these have FITARA, by required ties Measurement: There are no PortfolioStat key performance performance key no PortfolioStat are There Measurement: the However, the CIO. of the role which evaluate indicators ap of the “number reports Goal CAP Delivery IT Smarter environment. M-15-14. Management and Oversight of Federal Federal of and Oversight Management M-15-14. environment. 6/10/2015. Technology. Information gov/sites/default/files/omb/memoranda/2015/m-15-14.pdf revising the Federal Acquisition Regulation (FAR) to expand expand to (FAR) Regulation Acquisition the Federal revising broadening the technology,” of “information the definition and services cloud computing include clearly to purview CIO’s agency to the related contractors by operated IT significant OMB’s FITARA implementation guidance also committed to committed also guidance implementation FITARA OMB’s 44. 43. 42. 41.