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Format of R&M Papers

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Format of R&M Papers Format of Ringing & Migration papers This document lays out the standard formats and conventions for Ringing & Migration. Conventions are in Appendix 1. The types specs are in appendix 2. Further information is also given in ‘Guidelines for authors’, which is appendix 3 and also appears in Ringing & Migration once a year and is on the BTO Website. The layout for graphs and specifications for producing them in Sigmaplot are in Appendix 4. 1 Headers (NB headers and footers are set up in the template) i First page of each paper The header on the first page of each paper should be in the following format: eg Ringing & Migration (2002), 21, 1-2 ii Rest of paper left hand pages On all left hand pages the format should be as follows; page number tab authors name(s) (authors name is in italics) NB if there are two authors both names should be shown with & in between, if there are three or more authors then the name of the first author and Aet al@ should be written. In this case Aet al@ should not be in italics as the rest of the line is in italics. Examples: F. Bloggs F. Bloggs & S. Smith F. Bloggs et al iii Right hand pages On right hand pages the short title for the paper should be given in italics followed by the page number (the short title is supplied by the editor). Style Running head 2 Footers i First page of each paper © year British Trust for Ornithology ii Left hand pages 8 year British Trust for Ornithology, Ringing & Migration, Vol no, first page-last page eg © 2002 British Trust for Ornithology, Ringing & Migration, 21, 1-2 iii Right hand pages As for left hand facing pages but right adjusted Style Running foot 3 Paper title The title (and authors names and addresses and the abstract) has a right indent of 22 mm. Paper titles are given in normal script. The scientific name of any species mentioned in the title should be given after the common name and should be in italics. Style Headline 4 Authors names and addresses The name(s) of the author(s) should be in capitals, in normal script. If there is a second author the word ‘and’ in lower case should be used between the two. If there are more than two authors then Jacquie Clark 1/19 22/05/2012 14:00 C:\Users\nobesa\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\9U3XK92T\RM Guidelines for authors.doc the earlier authors should be separated by commas with the word “and” given before the last author. Style Authors’ names The address is given in initial capitals and in italics. If there is more than one address then there should be a superscript number placed after each author which relates to the addresses. The addresses do not start on new lines. If there is more than one address but two or more authors have the same address this need only be typed out in full once. Each of the authors with the same address should be given the same superscript number. If there are several addresses there should be two spaces between each of them (no commas, semi colons etc). The country should always appear at the end of author’s addresses. There should be no full stop after the country. The post code should be given after the county or city, there should be no comma before the postcode. Style Authors’ addresses If an author is to be labelled as a correspondence author a superscript asterisk should appear after their name. If necessary this appears after the superscript number. At the bottom of the left hand column (actually in the column, not below it) at the bottom of the page put a superscript asterisk and the words ‘Correspondence author’. If a different address is given for correspondence this should also appear at the bottom of the left—hand column, as should an email address, Correspondence author, different address (usually current address or address for correspondence) and email should all appear on separate lines. For example: *Correspondence author Current address: BTO, The Nunnery, Thetford, Norfolk IP24 2PU, UK Email: [email protected] If either a correspondence address or the words correspondence author appear at the bottom of the left-hand column the bottom of the right hand column should be balanced to this rather than to the bottom of the text in the left hand column. Style Corres author 5 Abstract The abstract is in normal script. Any scientific names in the abstract should appear in italics. Style Abstract 6 Subheadings There are three levels of subheadings, although it will be unusual to use level 3. i Main subheadings are used for eg Methods, Discussion. In capitals. There should be two line spaces before and one after. Style Subhead 1 ii Secondary subheadings eg used to split up the Results section. In bold initial capitals. There should be one line space before and none after. If a subhead 2 immediately follows a subhead 1 then there should be one line space between. Style Subhead 2 iii Third subheadings (occasionally used). There should be one line space before a third subhead and none after. Style Subhead 3 Jacquie Clark 2/19 22/05/2012 14:00 C:\Users\nobesa\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\9U3XK92T\RM Guidelines for authors.doc 7 Tables & figures i Tables The table title should be placed above the table. Format: Table 1. Title. Any extra explanatory notes should appear at the bottom of the table in the footnotes style. Ensure that the table is a separate text block (ie it is not linked to any text). Tables should normally be either full page width or one column width. The lines on the tables are set up in the table styles. Note: always format the table text styles before setting tabs. If the table has an exceptional number of tabs and cannot fit across one page then extend the width of the table to match the length of the page utilised normally (from and to the guidelines), set the style formats and then the tabs, ensure that the table is a separate text block (ie it is not linked to any text), (click on the table using the arrow key on the tool box), then use the rotate (to move to a left hand page). The table can be edited once it is rotated, but it is difficult to see the whole table clearly. Hopefully, this should not be necessary with the current large format. Styles Table & Fig caption for the title Table for the body of the table and any footnotes Table column heads for top line of a table, tip: shift return (soft return) to keep headings under one line only Table last line for bottom line of table ii Figures Figure titles should appear at the bottom of each figure. Format: Figure 1. Title. Figure styles/conventions are as follows: Authors are asked to supply paper copy of any figures and without lettering. This allows the unlettered graphic to be scanned and words/numbers to be added to it. Authors are also asked to supply electronic copies with a note of the package used to generated them. Note that resolution on graphics can be a problem with different packages. We request graphics in Excel or Sigmaplot with the data included so that they could be easily transferred to Sigmaplot to produce the final figure (see Appendix 4 for layout and specs in Sigmaplot). Also if maps have been generated we request them as JPEG or WMF files direct from the mapping package. Resolution is lost if a map is moved into, for example, a desk top publishing package and then a further JPEG or other format file is produced Style Table & Fig caption References to tables and figures in text should be as follows: Table 1 (Table 1). Fig 1 or (Fig 1) Note: the second line of figure and table titles is not indented. 9 Body text There are no line breaks between paragraphs within bodytext. The first paragraph of any section (after a main or secondary subheading) is not indented. Any following paragraphs are indented. Styles Body text no indent no indent for first paragraph Body text with an indent for all subsequent paragraphs Jacquie Clark 3/19 22/05/2012 14:00 C:\Users\nobesa\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\9U3XK92T\RM Guidelines for authors.doc 10 Acknowledgements Acknowledgements are as body text but 1 point smaller. Typeface is also used for any appendices. Style: Ack/Appendix 11 References References are indented after the first line and the authors names are in bold so that each one can be seen clearly. An individual reference should not be split over two columns. Format i Authors In initial capitals and bold. Surname first, then a comma, followed by initial(s), full stop after each initial. For two authors ‘&’ between the two authors. For more than two authors separate by commas except the last one which will have an ‘&’ before it. No spaces between initials. ii Year In brackets after the author(s). iii Books Title in italics. If there is an edition number, after the title and then eg 3rd edn in normal script then publisher, town. iv Papers within a book Give title of the paper followed by a full stop and then the word In followed by the title of the book in italics and then in brackets the author or editors of the book, this should be followed by a comma then pp.
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