Annual General Meeting
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19//20 ANNUAL GENERAL MEETING PROGRAM • Agenda • Minutes from previous AGM • Audited Financial Statements • Annual Report Annual General Meeting Thursday, November 19, 2020 at 6:30 p.m. By Zoom AGENDA 1. Call to Order 2. Approval of Agenda 3. Introductions 4. Minutes of previous AGM Nov 17th 2019 5. Business arising from the minutes 6. Financial Report, Audited Statement, 7. Appointment of Auditor 8. Executive Director Report, National and Activity Reports 9. Nominations and Election of Directors 10. Adjournment MINUTES CARFAC SASK ANNUAL GENERAL MEETING 2018-2019 Saturday, November 17, 2019 Mackenzie Art Gallery, 3475 Albert St, Regina, SK Present: Wendy Nelson Vincent Houghtaling Barbara Meneley Grant Dutnall Sarah Timewell Gail Chin Terri Fidelak Gabriela Garcia Luna Anne Brochu Lambert Justine Stilborn Heather Cline Daisy Grant Paul Constable Gary Robins Rhoda Fisher Marsha Kennedy Observers: Rhoda Fisher Chairperson: Justine Stilborn Recorder: T. Fidelak, staff 1. CALL TO ORDER, AGENDA & INTRODUCTIONS The meeting was called to order at 1:08 pm, quorum was achieved 2. MOTION __B. Meneley_____/____H. Cline ______ CARRIED THAT THE AGENDA BE ADOPTED AS PRESENTED. 3. Introductions of Board and Staff present 4. MINUTES OF THE NOVEMBER 17, 2018 ANNUAL GENERAL MEETING MOTION ____P. Constable___/___G. Robins ___ CARRIED THAT THE MINUTES OF THE November 17, 2018 ANNUAL GENERAL MEETING BE ADOPTED WITH CORRECTION TO NAMES PRESENT 5. BUSINESS ARISING FROM THE MINUTES None 6. TREASURER’S REPORT W Nelson presented on behalf of Auditors Dudley & Company the Audited Financial Statements to August 31, 2019. included in Annual Report (distributed) pg. 28-34 MOTION ___ W Nelson __/____S Timewell_____ CARRIED TO APPROVE THE AUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED AUGUST 31, 2018 MOTION __ W Nelson ___/_____G Garcia Luna___ CARRIED TO APPOINT OF DUDLEY & COMPANY CHARTERED ACCOUNTANTS LLP OF REGINA, AS AUDITOR. 7. EXECUTIVE DIRECTOR’S MESSAGE included in Annual Report (distributed) pg. 5 8. CARFAC NATIONAL REPORT included in Annual Report (distributed) pg. 21 Presented by W. Nelson 9. ACTIVITY REPORTS • Program, and Membership reports included in Annual Report pg. 7 & 18 Presented by T Fidelak and G Dutnall Discussion: Question on difference in distribution of membership between Saskatoon & Regina. Has CARFAC SASK looked into the reasons for the difference? Answered by Dutnall as to contributing factors. Question on overall membership decline. Discussion on possible strategies to encourage new and renewal of memberships. Call for nominations from the floor: Called three times. No nominations. 10. NOMINATIONS AND ELECTION OF DIRECTORS Directors continuing: Lindsay Arnold, Gabriella Garcia Luna, Sarah Timewell & Muveddet Al-Katib Nominations received: Continuing - 2 year term, Justin Stilborn & Vincent Houghtaling New - 2 year term – N/A * C. Alejandro Romero becomes past president Directors out-going: Paul Constable Pierre Lhéritier’s term as past president end after AGM The chairperson thanks the departing board members Paul and Pierre. THE CHAIRPERSON DECLARED THE FOLLOWING ELECTED TO THE BOARD BY ACCLAMATION: Justin Stilborn & Vincent Houghtaling The chairperson welcomed the newly re-elected Board members on the Board. 11. SPECIAL BUSINESS – 1. Presentation to Paul Constable 12. ADJOURNMENT MOTION ___S. Timewell___ TO ADJOURN THE MEETING 2:03 pm THESE MINUTES RECEIVED: DATE: __August 23rd 2020__ BOARD MEMBER _________________________________ BOARD MEMBER _________________________________ Artists Working for Artists in 19//20 Saskatchewan ANNUAL REPORT ONTENTS CARFAC SK Board ........................................................................................4 Staff ..........................................................................................6 President’s Message ...............................................................7 Executive Director’s Message ...............................................8 PROFESSIONAL DEVELOPMENT Workshops .............................................................................10 Mentorship Program ........................................................... 13 Critical Art Writing Mentorship .......................................... 14 Community Initiatives ..........................................................16 MEMBERSHIP COORDINATOR’S REPORT Membership ......................................................................... 19 Member Services ................................................................. 20 Artists Distress Fund ........................................................... 20 PROFESSIONAL PRACTICE Carfac National Report // Advocacy ................................. 23 IN MEMORIUM .............................................................27 ACKNOWLEDGEMENTS ........................................ 28 AUDITOR’S REPORT ...............................................31 2 CARFAC SK 2019 // 2020 ANNUAL REPORT ON THE COVER C. Alejandro Romero Muveddet Al-Katib Performance ,Nuit Blanche Saskatoon LAL 2020 Mixed Media 48x24” Included in the SKArts permanent Collection 2019 // 2020 ANNUAL REPORT CARFAC SK 3 19//20 BOARD OF DIRECTORS Justine Stilborn President Regina President Vincent Hougtaling Vice President Swift Current Vice President C. Alejandro Romero Past President Saskatoon Past President Lindsay Arnold North Portal Member at Large Muveddet Al-Katib Saskatoon Sarah Timewell Regina MemberMember at at Large Large Gabriela Garcia-Luna Moose Jaw 4 CARFAC SK 2019 // 2020 ANNUAL REPORT Justine Stilborn President Regina President Vincent Hougtaling Vice President Swift Current Vice President C. Alejandro Romero Past President Saskatoon Past President Lindsay Arnold North Portal Member at Large Muveddet Al-Katib Saskatoon Sarah Timewell Regina MemberMember at at Large Large Gabriela Garcia-Luna Moose Jaw 2019 // 2020 ANNUAL REPORT CARFAC SK 5 19//20 STAFF Wendy Nelson Regina Executive Director Terri Fidelak Regina Program & Outreach Director Grant Dutnall Saskatoon Membership Coordinator Jeff Morton Kennedy Newsletter Editor Jessica Riess Regina Communications Coordinator 6 CARFAC SK 2019 // 2020 ANNUAL REPORT 19//20 PRESIDENT’S MESSAGE Hello Members, CARFAC Saskatchewan is the local chapter of our national arts advocacy organization, CARFAC. Members of CAR- FAC can expect that their rights and interests will be protected because the organization has staff and a board that is comprised of many artists and individuals involved within the arts & culture sector. We pride ourselves on representation, inclusion, diversity, and integrity. As the president I have felt nothing but support from CARFAC and it is my pleasure to continue that legacy and give my voice to our arts community. It is an understatement to say this year has been chaotic and unpredictable, as we approach our first virtual AGM we can see how our organization has adapted to the social and cultural impacts of this year. It was much to my disappointment that our CARFAC National AGM & Conference in May was cancelled this year but c’est la vie. Come next year we’ll hopefully be meeting in person and cracking puns about how hindsight is 2020. We have seen how adapting to the digital era has been helpful in managing our operations. We’ve had to delay and postpone workshops due to COVID. The CARFAC SASK staff members have done amazing to continue to serve our community and offer digital content, such as Webinars during this time of turbulence. The board and staff have also held many meetings digitally, so we are continuing to review policies and programs to best serve our members, sidenote: please make sure your complete your membership survey to ensure your voice is heard. This year we have also offered an Artists' Emergency Relief Fund to help those struggling during the global pan- demic. We are proud to announce that we have paid out $21,000 to artists in need across Saskatchewan. Wendy Nelson Regina Executive Director The board and staff are always discussing expanding awareness of CARFAC, expanding our audience and increas- Terri Fidelak Regina Program & Outreach Director ing our membership. We are committed to representing artists and we’d do our best to adapt to changes and offer artists what they need to be successful. Grant Dutnall Saskatoon Membership Coordinator Jeff Morton Kennedy Newsletter Editor To be a member of CARFAC Saskatchewan means that you support local Saskatchewan artists, so thank you, your Jessica Riess Regina Communications Coordinator memberships is appreciated. If you’re reading this and you’re not a CARFAC member please consider that pur- chasing a CARFAC membership as you will be protecting the rights and interests of artists, and if you are already a member maybe consider joining our board. Firstly I’d like to thank everyone for accepting me as the President, I’ve been on the board for quite some time and it is an honour to serve our creative community. Secondly I’d like to thank the staff for listening to the board and working hard to operate this integral organiza- tion; Wendy Nelson - Executive Director, Terri Fidelak - Program & Outreach Director, Grant Dutnall - Member- ship Coordinator, Jeff Morton - Newsletter Editor, & Jessica Reiss - Communications Coordinator. I’d also like to thank the other board members for the excellent contributions and lending of voices and perspec- tives; C. Alejandro Romero - Past President, Vincent Houghtaling - Vice President, Lindsay Arnold, Muveddet Al-Katib, Gabriela Garcia-Luna, and Sarah Timewell. Lastly, thank you to the funder