Add Research Press Coverage Details
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HOW TO Add Research Press Coverage Details Add Research Press Coverage Details This guidance is for use by the Press Office in Communications and Marketing, who will be inputting research press coverage into PURE. 1. System login PURE is available at www.pure.ed.ac.uk. PURE is EASE authenticated, so you don’t need separate login details. 2. Inputting a new Story and associated citations From the Editorial Overview page, select the Add New button: Then select Press clipping, and the type of Story (Research, Expert comment, Public engagement activities, Other): www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 1 HOW TO Add Research Press Coverage Details Remember to select SAVE at the bottom of the page after you make any changes. Input the press coverage details (those marked * are mandatory fields). a. Text and release date Item Description Title Story title Description Any further information on the story Release date Date of first coverage (or date of press release) b. Persons and Organisations Select the icon to add the researcher’s details, and type in their name: www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 2 HOW TO Add Research Press Coverage Details Then select the appropriate match. Continue to use the ‘add new person’ icon for additional authors. i. What if the researcher I’m looking for isn’t in PURE? If the researcher cited in the story does not appear in PURE (i.e. you get no matches when typing in their name), you can assign the item instead just to an organisation – e.g. the School, College, or University. If you are unsure what School or College to assign the item to (i.e. the item mentions a research institute, centre, or department, but no School), you can use the University’s Organisational Hierarchy to find the ‘parent’ School / College of the unit you’re looking for: http://www.ed.ac.uk/schools‐departments/governance‐strategic‐planning/organisational‐ hierarchy/current‐org‐hierarchy www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 3 HOW TO Add Research Press Coverage Details If the unit you’re looking for doesn’t exist in the hierarchy, just assign the output to the relevant College, or to the University. After selecting the appropriate organisational unit, select Set Placement: Note that, unlike the old access database, there is no facility to add a new member of staff into PURE simply for press citation reasons. c. References Select Add reference to add press citations / mentions: Input the details of the reference (mention): Item Description Original title Headline Date of coverage Media Outlet (see Appendix 1 for the master list of output names) International media Is it an international (i.e. non‐UK) outlet? Place Page number / duration Author Not used url If there is a url for the item of coverage, input it here. If inputting page numbers, type “page xx”. If inputting duration, type “duration xx:xx:xx”. www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 4 HOW TO Add Research Press Coverage Details Select Create. To add additional references (mentions), select Add reference: d. Relations This area won’t be used at this stage. Long‐term, this area will be used by researchers to link items of press coverage with other activity data held in PURE (e.g. publications, funding, awards, etc.). e. Keywords This area won’t be used at this stage. Long‐term, this area will be used by researchers to input any keywords relating to the Story. f. Visibility By default, all items of press coverage will be publicly available, but it is possible for a story to be restricted from view, as per the options offered: www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 5 HOW TO Add Research Press Coverage Details g. Status Select Approved: Remember to select SAVE at the bottom of the page after you make any changes. 3. Inputting new references (mentions) to an existing Story Select Press Clippings from the left‐hand navigation bar. This will bring up the list of all stories input to date. To find the story you’re looking for, type in the details in the search box (either the title or the researcher) (you can use the wildcard * if you don’t know the full title). Then select the relevant Story and input the new reference, as per the directions above. Remember to select SAVE at the bottom of the page after you make any changes. www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 6 HOW TO Add Research Press Coverage Details 4. Editing an existing reference To edit an existing reference, open up the story and scroll down to the References. Then select the edit button next to the relevant reference. Remember to select SAVE at the bottom of the page after you make any changes. 5. Editing the order of references in a story When you have more than one reference to a single story, you can edit the order in which they appear by using the up and down arrows (if you, for example, want the ‘best’ mentions appearing first). Remember to select SAVE at the bottom of the page after you make any changes. 6. Deleting a reference from a story To delete a reference from a story, open up the story and scroll down to the References. Then select the ‘minus’ button next to the relevant reference. Remember to select SAVE at the bottom of the page after you make any changes. www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 7 HOW TO Add Research Press Coverage Details 7. Deleting a Story To delete a story, search for it as per the screenshot above, and open the item. Select the X in the bottom right‐hand corner: 8. Useful tips a. Favourites If there is a story that you know will result in a number of mentions / references, you may want to ‘favourite’ it so that you don’t have to search for it every time. To do this, go to the list of stories by selecting Press Clippings from the left‐hand navigation bar and find the story you’re interested in. Then simply select the small star next to the item. You will then get a new item appearing in your right‐hand navigation under ‘Favourites’, that you can just click on in future to take you directly to that story. www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 8 HOW TO Add Research Press Coverage Details b. Filters If you would like to get lists of stories for individual Schools / Colleges, or lists by year, or by coverage type (e.g. Public Engagement, Expert Comment), you can use the list filters: And you can download these lists to various formats using the Dowload list options at the bottom of the screen. Manya Buchan Senior Strategic Planner Governance and Strategic Planning www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 9 HOW TO Add Research Press Coverage Details APPENDIX 1 Master List of Output Names To ensure that consistent output names are used throughout the system, please make use of the list below. We are working with the supplier of PURE to make this master list available within the system so that consistency in naming is assured. I will keep you informed of progress towards developing this. To permit accurate reporting, exact names (as they appear below) must be used. Int’l Int’l Outlet Outlet Outlet? Outlet? 022net Yes Bangalore Mirror (India) Yes 163.com Yes Barchester Healthcare online 24 heures Yes Barron's Yes Aachener Zeitung Yes Batley and Birstall News online ABC (TV) (USA) Yes BBC National News (TV) ABC online (USA) Yes BBC online ABCNEW (Australia) Yes BBC Radio 2 Aberdeen Press and Journal BBC Radio 4 Adelaide Now (Australia) Yes BBC Radio 5 Live AFP Yes BBC Regional News (TV) ‐ Other UK AFPCCN Yes BBC Regional News (TV) ‐ Other UK AFPES (Spain) Yes BBC Regional News (TV) ‐ Scotland AFPR Yes BBC Regional Radio ‐ Other UK Agence France Presse BBC Regional Radio ‐ Scotland Agence Télégraphique Suisse Yes BBC World Service Yes (Switzerland) Agencia Diarios y Noticias Yes BCSTCN Yes Agencia EFE Yes bd news 24 (Bangladesh) Yes Agencia Mexicana de Noticias Yes Bearsden Herald online Agrarisch Dagblad Yes Bedford Today online Al Arabiya Yes Belfast Telegraph All Africa Yes Bendigo Advertiser Yes All Africa Newswires Yes Berliner Morgenpost (Germany) Yes ANPINF Yes Berliner Zeitung (Germany) Yes ANSA Yes Berwickshire News online AOL Health Yes Beverley Guardian online AP Dutch (The Netherlands) Yes Biggleswasde Today online AP German (Germany) Yes BigPond News AP Spain (Spain) Yes BigPond News online Yes Asia Pulse Yes Biofuel Daily online Asian News Yes Yes BioNews online Associated Press Yes Bioscholar online ATTOPN BJCMCN Yes Austin American‐Statesman (USA) Yes BJCSCN Yes Australian Associated Press (Australia) Yes Bloomberg Yes Australian Broadcasting Corporation Yes Bloomberg Businessweek Yes Transcripts (Australia) Austria Presse Argentur (Austria) Yes Bloomberg Businessweek online Yes www.ed.ac.uk/pure‐project Governance and Strategic Planning | Information Services [email protected] 10 HOW TO Add Research Press Coverage Details Int’l Int’l Outlet Outlet Outlet? Outlet? Austria Today (Austria) Yes BMEDOS (China) Yes AzoRobotics Bodytalk Yes Bahrain News Agency Yes Bognor Regis Observer online Banbury Guardian online Boots Web MD online Bourne Local online CTV (Canada) Yes Bridlington Free Press online Daily Gazette Brighhouse Echo online Daily India (India) Yes Brisbane