REGULAR MEETING JUNE 3, 2009 CALL TO ORDER RECOGNITIONS CONSENT AGENDA SUPERINTENDENT & STAFF REPORTS STAFFING UPDATE HEARING FROM PUBLIC SUPERINTENDENT & STAFF REPORTS PERFORMANCE CONTRACTING UPDATE BUSINESS OPERATIONS REPORT BALANCED SCORE CARD/PROJECT MANAGEMENT OTHER ITEMS FOR ACTION SCHOOL BOARD POLICY KBA-REQUESTS FOR INFORMATION, KBA-F1-REQUEST FOR PUBLIC RECORDS, KBA-F2-RECORD OF INSPECTION LOCAL PLAN FOR CAREER AND TECHNICAL EDUCATION CERTIFICATION OF CLOSED SESSION OF MAY 20, 2009 LONG-TERM SUSPENSION#2008-213 DELIBERATION CLOSED SESSION 170 A regular meeting of the School Board of the City of Hampton, Virginia, was held in the Forum of Jones Magnet Middle School at 7:30 p.m. on Wednesday, June 3, 2009. Members Present: Mr. Fred Brewer, Chairman Dr. Henry Godfrey Mr. Linwood Harper Ms. Phyllis Henry Ms. Martha Mugler Mr. Dave Pearson Mr. Lennie Routten Frank Miller (Student Liaison) Members Absent: None Staff Members Present: Dr. Patricia Johnson, Interim Superintendent Dr. Victor Hellman, Deputy Superintendent for Facilities & Business Support Dr. Linda Shifflette, Deputy Superintendent for Instructional Support Pre K- 12 Mrs. Ann Bane, Director of Community and Legislative Relations Dr. Patricia Leary, Executive Director of Elementary School Leadership Dr. Mildred Sexton, Executive Director of Elementary School Leadership Ms. Ann Stephens-Cherry, Executive Director of Public Relations & Marketing Dr. Donna Woods, Executive Director of Secondary School Leadership Ms. Nanci Reaves, School Board Legal Counsel Ms. Carolyn Bowers, Clerk of the Board 171 Call To Order The meeting was called to order by the Chairman, Fred Brewer at 7:34 p.m. The invocation was given by Stori Carpenter, fourth grade student at Asbury Elementary and followed by the Pledge of Allegiance. Recognitions The following recognitions were given: Valedictorians Arianna Betts - Bethel High Anna Hogg - Hampton High Abdullah Farhat - Kecoughtan High Joseph Luke - Phoebus High Salutatorians Waimin Khuu - Bethel High School Bradford Knight - Hampton High School Josh Garber - Kecoughtan High School Katie Bodie - Kecoughtan High School Ian Dansey - Phoebus High School Michael Dreylick, Syms Middle School - Second Place in the National Percy Jackson Mythology Bee Jacqueline Gilliam, Spratley Middle School - McDonald's All-American Achiever Master Chief Ralph Safford, Kecoughtan High School - Humanitarian Award Bethel High School Jaazz, Indigo, Cultured Pearls and Concert Choir - Gold Awards at the Heritage Festival Choral Competition Bethel High School Girls Outdoor Track Team - Peninsula District Champions Kecoughtan High School Boys Soccer Team - Peninsula District Champions 172 Consent Agenda Dr. Godfrey made a motion to approve the Consent Agenda as presented. Ms. Mugler seconded the motion and the Consent Agenda consisting of the following was approved: Superintendent’s Recommendations Approval of the Minutes of the Regular Meeting of May 6, 2009, the Work Session of May 20, 2009, the Special Meeting of May 19, 2009 and the Certification of the Closed Sessions of May 6, 2009 and May 19, 2009 Personnel Report #09-10 Expulsions #2008-212 Ayes: Godfrey, Harper, Mugler, Pearson, Routten, Brewer Noes: None Abstain: Henry Raymond Haynes was introduced as the Director of Alternative Education for 2009-2010 and Rashard Wright was introduced as the principal of Kecoughtan High School. Superintendent & Staff Reports Staffing Update Ms. Barbara Warren-Jones gave a staffing update. She reviewed the current overall vacancies as well as the internal vacancies. The internal vacancies are only available to current full and part-time employees. A copy of the presentation is attached as item #1. Board members had questions about the staffing formula and specific job cuts. The Student Liaison asked a question about staffing for Mary Peake and Moton. At this time, Mr. Brewer moved the Hearing of Delegations to this place in the agenda. 173 Hearing from the Public Margaret Parker, residing at 142 Glenwood Road, Hampton, addressed the Board about the reduction and relocation of school nurses. Each of the following speakers spoke on behalf of the Mary Peake Center and the loss of their full-time counselor and librarian due to budget cuts and the staffing formula. Shakaya Ramsey John Michael McCormick, residing at 103 Congress Avenue, Hampton. Skylor Wilson, residing at 1829 Old Buckingham Road, Hampton. Jess Miller, residing at 93 Snug Harbor Dr., Hampton. Mateo Burt, residing at 1306 Thomas St., Hampton. Mary Katherine Mackey, residing at 428 Elizabeth Lake, Hampton. Yousetzssa, residing at 12 Barrington Place, Hampton. Kelsey Saunders, residing at 1842 Kersington Dr., Hampton. Mikaela Honeycutt, residing at 815 Churchill Ter., Hampton. Robert Peddrew, III, residing at 401 Wakefield Ave., Hampton. Shania Holloway, residing at 1306 Thomas St., Hampton. Betsy McAllister, residing at 103 Congress Ave., Hampton. Amariah Sledge Melissa Tursdale, residing at 105 Willis Church, Hampton. Anleush Hommerich, residing at 2123 Seastone Trace, Chesapeake. 174 Leonard Sledge, residing at 6 Cure Circle, Hampton. Gina Aponte, residing at 148 Robinson Rd., Hampton. Performance Contracting Update Dr. Victor Hellman gave a report regarding performance contracting. He explained what performance contracting is and also shared the results of the audit by NORESCO. The results indicated that the school division would benefit and see a cost savings in replacement of the lighting in the schools. The next steps include an additional study for a plan to replace current lighting with energy efficient and cost efficient equipment. A copy of the presentation is attached as item #2. Business Operations Report Dr. Victor Hellman gave a Business Operations Report for the month ending April 30, 2009. A copy of the information is attached as item #3 Balanced Score Card/Project Management Dr. Linda Shifflette explained what Balanced Score Card is and shared with the Board how the division is using it. In addition, she stated that the administrative staff has received the training as well. A copy of the presentation is attached as item #4. Other Items for Action School Board Policy KBA-Requests for Information, KBA-F1-Request for Public Records, KBA-F2-Record of Inspection Mr. Routten made a motion to approve School Board Policy KBA-Requests for Information, KBA-F1-Request for Public Records, KBA-F2-Record of Inspection. Seconded by Mr. Harper, the motion was approved by the following vote: Ayes: Godfrey, Harper, Henry, Mugler, Pearson, Routten, Brewer Noes: None 175 Local Plan for Career and Technical Education Mr. Routten made a motion to approve the Local Plan for Career and Technical Education. With a second by Ms. Mugler, the motion was approved by the following vote: Ayes: Godfrey, Harper, Henry, Mugler, Pearson, Routten, Brewer Noes: None Certification of Closed Session of May 20, 2009 Mr. Routten made a motion to approve the Certification of the Closed Session of May 20, 2009. Seconded by Ms. Mugler, the motion was approved by the following vote: Ayes: Godfrey, Harper, Mugler, Pearson, Routten, Brewer Noes: None Abstain: Henry Long-Term Suspension #2008-213 Mr. Routten made a motion to uphold the Superintendent’s recommendation regarding Long-Term Suspension #2008-213. Seconded by Dr. Godfrey, the motion was approved by the following vote: Ayes: Godfrey, Harper, Henry, Mugler, Pearson, Routten, Brewer Noes: None Deliberation The following items were on the Deliberation Agenda: Revision of School Board Policy GCPC Retirement of Full-Time Employees Revision of School Board Policy DK-Payment Procedures Revision of School Board Policy GCBDGB-Family and Medical Leave Dominion Virginia Power Agreements for the Andrews and Phenix PreK-8 Sites Emmanuel Lutheran Ministries Lease Closed Session Ms. Henry made the following motion: “Pursuant to Section 2.2-3711(A) of the Code of Virginia, I move that the Board convene a closed meeting for the purpose of discussing employment issues 176 involving a division employee which is as authorized by Section 2.2-3711(A) (1) of the Code of Virginia and for the purpose of discussing the terms or scope of a public contract involving the expenditure of public funds as authorized by Section 2.2-3711(A) (29) of the Code of Virginia.” The motion was seconded by Mr. Routten and approved by the following vote: Ayes: Godfrey, Harper, Henry, Mugler, Pearson, Routten, Brewer Noes: None The Board convened into a closed session at 11:14 p.m. for the purposes as stated in the previous motion and reconvened into regular session at 12:30 a.m. with all members as before. Ms. Henry made the following motion: “I move that a certification be approved stating that the Hampton School Board while in closed session discussed only public business matters lawfully exempted from open meeting requirements as stated in Virginia Law and that only such public matters as were identified in the motion convening the closed meeting were heard, discussed or considered.” The motion was seconded by Mr. Harper and approved by the following vote: Ayes: Godfrey, Harper, Henry, Mugler, Pearson, Routten, Brewer Noes: None A Certification of Closed Session, signed by the Clerk of the Board is attached as item #5. There being no further business, the meeting was adjourned at 12:30 a.m. Chairman Clerk .