CCS Spark DPS Overview for Suppliers

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Please keep yourself muted and your cameras off, but feel free to ask questions in the chat window. The InnOvaTe Project CCS Spark DPS Overview for Suppliers 13 Oct 2020 Presenters today

Pierre Venter Steve Hoy Lucy McCormack IoT Delivery Lead Procurement and Contracts Manager Category Manager Spark Borough of Sutton, Crown Commercial Service Royal Borough of Kingston AgendaInsert title

1. Quick project overview Insert copy 2.• BulletProcurement copy approach and timelines • Bullet copy

3.• BulletSpark copy onboarding process

4. Questions from suppliers About Our Project

Starting Oct 2019, £4 million awarded over 3.5 years and across 5 council boundaries to innovateproject.org “pilot and research” ways to generate economic growth, support local businesses and help people live better, healthier lives….

Our mission... Bringing together technology and places that address “ challenges in our communities “ Councils and partners involved

Academic partner: Technical partner: Our strategy

The programme will undertake the following approach:

● Understand local challenges and strategic issues ● Identify and run a number of specific IoT pilots across the 5 boroughs to learn and evaluate solutions ● Implement an IoT Platform across council boundaries ● Design a sustainable IoT plan for the future to be used by Local Authorities to help adopt the technology Our new vision

Economic Recovery COVID-19 Response

The project has a new focus to:

● enable ways to manage and mitigate new challenges ● help drive local economic recovery and adaptation ● generate insights about transformation over time Examples of use cases considered

● Traffic monitoring and route optimisation ● Digital Town Centres linked to local businesses ● Real-time Shared Workspaces ● Connected Care (Adult Social Care) ● Dynamic smart parking ● Real-time air quality monitoring and interventions First IoT use cases selected

COVID-19 Early Digital Town Hub Social Distancing Response Engagement and Traffic Platform Insights

championed by: championed by: championed by: Handover to Sutton Procurement

Steve Hoy Procurement and Contracts Manager London Borough of Sutton Procurement approach

How we will use CCS Spark DPS:

● Shortlisting of suppliers on Spark

● Competition via London Tenders Portal (aka ProContract)

● Evaluation and award via London Tenders Portal

● All contracts issued by Sutton Council via ProContract “ “ Procurement opportunities

Possible future procurements on the horizon:

● First 3 IoT uses cases (imminent)

● Data platform infrastructure and integration services

● IoT data architecture and data engineering services

● More IoT use cases (~10 in total expected) Timelines - Onboarding (Spark)

● 13 Oct - 19 Oct Supplier registration on Spark

● 20 Oct - 6 Nov Evaluate and appoint participants

● 9 Nov - 10 Nov Shortlisted suppliers notified

Following this, the next stage of the competition will be held via London Tenders Portal (aka ProContract)...

Dates are subject to change and are for illustrative purposes only Timelines - Competition (ProContract)

● 10 Nov Shortlisted suppliers invited to competition ● 16 Nov Deadline for suppliers to raise clarifications ● 20 Nov Deadline for competition responses ● 27 Nov Competition evaluation starts ● Early Dec Competition results provided to all suppliers ● Mid Dec Contract Awarded

Dates are subject to change and are for illustrative purposes only Prospective suppliers are asked to:

● Complete registration on CCS Spark DPS by Mon 19 Oct

● Resolve any Spark registration queries asap

● Sign up for email notifications via innovateproject.org

● Take part in competition(s) if shortlisted Contact Details

Website: innovateproject.org

Email: [email protected] Handover to CCS Spark

Lucy McCormack Category Manager Spark Crown Commercial Service Tuesday, 13th October 2020 London Borough of Sutton Supplier Briefing

Spark: The Technology Innovation Marketplace What is Spark:

An initiative to facilitate proven technological creativity and innovation within the public sector marketplace. Spark purpose and objectives “There are no barriers to innovation, only to the exploitation of innovation” Spark will unlock access to new and innovative technologies that are proven to the government and wider public sector

Spark will aim provide a compliant route to market to improve the ease and speed at which government can access proven new technology

Spark will address issues identified by suppliers and customers:

1. A reliance on free proof of concept which puts SMEs off and favours large suppliers who can swallow the costs. 2. Customers being overly risk averse both commercially and technologically 3. Products created via catalysts or other agents aren’t given a route to market, even though they tend to focus on public sector problems

Spark will ease the barriers to entry and help SMEs thrive in government

21 Defining Innovation Innovation is production or adoption, assimilation, and exploitation of a value-added novelty in economic and social spheres; renewal and enlargement of products, services, and markets; development of new methods of production; and the establishment of new management systems. It is both a process and an outcome.

Incremental Innovation – Series of small improvements, upgrades or performance enhancements or cost reductions, made to existing products, services, processes or methods. A tactic often found in the consumer

technology industry. Architectural Radical Architectural Innovation – Taking the lessons, skills and overall Innovation Innovation technology and applying them within a different market.

Market Disruptive Innovation – Creates a new market and value network and eventually disrupts an existing market. Displacing established market-leading firms, products, and alliances. Incremental Disruptive Innovation Innovation Radical innovation – New product, service, process or strategy is introduced to a market. Designed to make a significant impact by Existing New completely replacing existing technologies and methods. Existing New 22 Technology Where does Spark fit within the CCS Technology Pillar? Scope of Spark

Key Technology Areas within scope:

● Internet of Things ● Simulated and Enhanced Environments

● Artificial Intelligence and Automation ● Data

● Engineering and Material Improvements ● Wearables

● Transport ● Security

G-Cloud, Technology Products

Spark NW Services etc InnovateUK, Catalysts, DOS Number of Customers

Creation Immature Market / Product Mature Market / Product

24 Full details are with the User Needs document, part of the bid pack Why Spark

Technology Products 2 DOS G-Cloud GovTech & other Catalysts

● Mature commodity products ● Suppliers provide teams ● Cloud (as a Service) ● Problem specific or specialists to develop Software, Hosting and solutions to a public via resellers and major manufacturers or deliver digital associated support and sector problem ● Focus on desktop and services services infrastructure ● Different product set ● Spark is aimed at ● Spark evolved from new ● Spark allows other ● Spark creates a direct ‘buy’ rather than hardware requirement - customer to access the relationship with the IP ‘make’ buying choices not focus on cloud / SaaS solution once developed owner ● Spark has product ● Spark call-offs via further ● We are not providing ● Spark has a dynamic focus competition funding or focussed on Difference Scope supplier list ● Spark has a dynamic ● Spark has a dynamic the initial innovation ● Spark has a multi-stage supplier list supplier list call off

25 Dynamic Purchasing Systems How is a DPS different to a Framework?

Framework DPS

● Single opportunity for suppliers to ● Suppliers can apply to join at any point join ● Unlimited suppliers ● Fixed number of suppliers at ● Pricing developed by the Customer at award call for competition stage ● Pricing determined up front ● Selection only questions ● Selection and Award questions ● No Direct Award permitted ● Direct award permitted ● Less work required up front ● More work required up front

27 The Benefits of Using a DPS

● Flexible ● Simpler, quicker process ● Automated, streamlined electronic process ● Filtering of supplier offering ● Dynamic ● Supports localism and Social Value ● Efficiencies ● Scalability

28 How to apply? The platform A DPS must to be enabled by an electronic platform

The CCS electronic platform for this DPS is via the GOV.UK Supplier Registration System (SRS) https://supplierregistration.cabinetoffice.gov.uk/dps

The platform aligns with GOV.UK Contracts Finder enabling Suppliers to follow the ‘click once to apply’ process via Contracts Finder: https://www.gov.uk/contracts-finder

You must also register on the CCS esourcing tool to ensure your organisation is appointed to the DPS and that you are invited to customer call off competitions https://www.gov.uk/government/publications/esourcing-tool-guidance-for-suppliers

30 Register as a supplier

31 32 Spark

33 The Documents (Bid Pack)

The document suite for a DPS is a hybrid of the Simplified Bid Pack, consisting of the following steps:

● Suppliers must first Register on the system

● Suppliers must read the following:

○ DPS Needs (instructions)

○ Customer Needs (specification)

● Completion of the following attachments:

● Financial Assessment Template, online Selection Questionnaire (a pdf of which is also available in the bid pack)

● Suppliers must provide a letter of confirmation of works from a customer

● T&C’s

○ DPS Agreement (Terms and Conditions) between Suppliers and CCS (via the system)

○ The call off order form sign off process will be managed by the customer at competition stage

34 ● Then submit application The Spark DPS Application

1. Selection Questionnaire (SQ) – Contact details/ Financial details/ Mandatory and discretionary type questions.

2. Dynamic Purchasing System Questionnaire (DPSQ) – procurement specific questions e.g. Spark service filters.

If we are satisfied with the responses you have provided, you will be “appointed” to the DPS.

You will need to re-enter the SRS platform to agree to the terms and conditions electronically before you are officially “appointed”

35 The Filtering System - top level

Subject Area Delivery Method Location Security

● Corporate ● Internet of Things ● East Midlands ● Official ● Transport ● Artificial Intelligence ● East of ● Above Official ● Defence/ Security and Automation ● ● Health ● Simulated and ● North East England ● Local Government enhanced environments ● North West England ● Police/Justice ● Engineering/ materials ● South East England ● Fire and rescue science ● South West England ● Education ● Data ● West Midlands ● Geospatial and ● Wearables ● Yorkshire and the Humber Environment ● Transport ● Wales ● Security ● Scotland ● Northern Ireland ● Isle of Man

36 The Contract Example

In order to be appointed you must to provide us with a contract example that falls within the scope of the DPS and shows your ability to deliver Radical or Disruptive innovation

Your contract example must have a supporting statement from the customer (refer to Attachment 8 within the bid pack)

Within the contract example you must demonstrate: ● The novelty ● The delivery ● The impact ● The control

37 Supplier Status with the DPS

There is a 15 day turnaround for a decision, once an application has been submitted:

Assessing status – this is the status during application, the process maybe be prolonged if the bidder needs to provide further evidence to meet any of the mandatory selection criteria within the SQ, DPSQ such as: financial position and / or failure their contract example and a corresponding customer (buyer) reference

Appointed status – if the bidder successfully meets all the selection criteria within the SQ and DPSQ

Not appointed – the supplier will be provided feedback and may choose to repeat the application process (it is possible to reuse their previous submission)

38 Asking Questions

Questions – all questions must be clear Clarification stage – bidders / suppliers may ask questions about the procurement at any time throughout the life the DPS, pre, and post appointment Questions can be submitted via – the SRS supplier messaging system (in the DPS) or the CCS Mailbox address [email protected] and as detailed in the OJEU Contract Notice both options can be used for communication. Telephone communication is not available Question Responses – all questions and responses are published on the Supplier Registration System

39 Required The call off process Optional

Develop your high level Create initial supplier Finalise project Define your objective(s) written project specification shortlist for PTME to assist specification (incorporating and the issues you are with defined outcomes and with developing your responses from PTME, if trying to address/ solve deliverables requirement used)

Export a refreshed supplier Identify evaluation criteria, Option of using a Capability Publish full final ITT to all shortlist from the panel and any special Assessment shortlisted suppliers. Marketplace requirements

Inform unsuccessful Award contract to Invite a shortlist of Receive and evaluate all suppliers providing successful supplier. suppliers to present their written proposals feedback and evaluation Confirm award to CCS. proposal scores Provide feedback

40 41 Keep in touch

[email protected] 0345 410 2222 www.crowncommercial.gov.uk @gov_procurement Crown Commercial Service