Minutes of the 7 Meeting in 2016 of the District Facilities Management Committee of the Tai Po District Council Date: 10 Novembe
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Minutes of the 7th Meeting in 2016 of the District Facilities Management Committee of the Tai Po District Council Date: 10 November 2016 (Thursday) Time: 9:30 a.m. – 12:50 p.m. Venue: Conference Room, Tai Po District Council Present: Time of Arrival Time of Withdrawal Mr. CHAN Cho-leung, MH Chairman Beginning of the meeting End of the meeting Mr. TANG Ming-tai, Patrick Vice-chairman Beginning of the meeting End of the meeting Mr. AU Chun-wah Member 9:35 a.m. End of the meeting Mr. CHAN Siu-kuen, MH Member Beginning of the meeting End of the meeting Mr. CHENG Chun-ping, JP Member Beginning of the meeting End of the meeting Mr. CHENG Chun-wo Member Beginning of the meeting End of the meeting The HON CHEUNG Hok-ming, Member Beginning of the meeting 11:15 a.m. GBS, JP Mr. CHOW Yuen-wai Member 9:40 a.m. End of the meeting Mr. KWAN Wing-yip Member Beginning of the meeting End of the meeting Dr. LAU Chee-sing Member Beginning of the meeting End of the meeting Mr. LAU Yung-wai Member Beginning of the meeting End of the meeting Mr. LI Kwok-ying, BBS, MH, JP Member Beginning of the meeting End of the meeting Mr. LI Yiu-ban, BBS, MH, JP Member Beginning of the meeting 11:55 a.m. Mr. LO Hiu-fung Member Beginning of the meeting End of the meeting Mr. TAM Wing-fun, Eric Member Beginning of the meeting End of the meeting Ms. WONG Pik-kiu, BBS, MH, Member Beginning of the meeting End of the meeting JP Mr. WOO Kin-man, Clement Member Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Member Beginning of the meeting End of the meeting Mr. YAM Man-chuen Member Beginning of the meeting End of the meeting Mr. YU Chi-wing, Ken Member Beginning of the meeting 12:45 p.m. Mr. NG Chi-kin, Eric Secretary Beginning of the meeting End of the meeting - 2 - In Attendance: Ms. LUI Siu-chu, Andy, JP District Officer (Tai Po), Home Affairs Department Ms. LEE Kai-ying, Iris Assistant District Officer (Tai Po), Home Affairs Department Mr. TAM Hung-kong District Leisure Manager (Tai Po), Leisure and Cultural Services Department Ms. LUI Lok-sze Deputy District Leisure Manager (District Support) (Tai Po), Leisure and Cultural Services Department Mr. NG Chi-keung, Barry Senior Librarian (Tai Po), Leisure and Cultural Services Department Mr. CHAN Kam-shing, Eddie Senior Executive Officer (Planning)7, Leisure and Cultural Services Department Miss LO Wai-yin, Phoenix Executive Officer (Planning)7, Leisure and Cultural Services Department Ms. LAU So-mui, Rebecca Administrative Assistant/Lands (Atg.), Tai Po District Lands Office, Lands Department Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council), Tai Po District Office, Home Affairs Department Mr. CHAN Yiu-kwok Senior Liaison Officer (2), Tai Po District Office, Home Affairs Department Ms. LEUNG Suk-mei, Rebecca Senior Executive Officer (District Management), Tai Po District Office, Home Affairs Department Mr. LAM Man-chung Senior Inspector of Works, Tai Po District Office, Home Affairs Department Miss YIP Lisa Liaison Officer (7), Tai Po District Office, Home Affairs Department Absentee: Mr. LI Wah-kwong, Rex Member Opening remarks The Chairman welcomed participants to the meeting. 2. On behalf of the District Facilities Management Committee (“DFMC”), the Chairman welcomed the new District Officer (Tai Po) Ms. Andy LUI to attend DFMC meetings from now on. Besides, Ms. LOK Kit-ha, Chief Leisure Manager (New Territories East) of the Leisure and Cultural Services Department could not attend this meeting due to other commitments. - 3 - 3. The Chairman continued that Mr. Rex LI could not attend this meeting due to other commitments. He had submitted to the Secretariat his application for absence. Under Order 51(1) of the Tai Po District Council Standing Orders, the District Council (“DC”) would only give consent to applications for absence from meetings filed on the grounds of sickness, jury service, attendance at another meeting or an activity on behalf of the DC, attendance at a LegCo meeting, attendance at an Executive Council meeting, confinement or paternity leave. Hence, no consent could be given to the application for absence filed by Mr. Rex LI. I. Confirmation of the minutes of the 6th meeting of the DFMC in 2016 on 8 September (TPDC Paper No. DFM 26/2016) 4. The Chairman reported that neither had the Secretariat received any proposed amendments to the minutes of the last meeting, nor did Members propose any amendments to the said minutes at this meeting. The said minutes were confirmed without amendment. II. Position of the District Minor Works Funds and Progress Report on the Approved District Minor Works Projects (TPDC Paper No. DFM 27/2016) 5. The Chairman welcomed the following persons to the meeting for the discussion of this item: (i) Ms. FONG Man-sze, Anny, Architect (Works) 9, Home Affairs Department; and (ii) Ms. HUI Yee-man, Assistant Director, WCWP International Limited. 6. The Chairman requested that Members note the position of the District Minor Works Funds and the Progress Report on the Approved District Minor Works Projects. He advised that the DFMC currently had an approved project estimate of $78.8 million, of which $38.70 million was for 2016/17 and $40.10 million for 2017/18 and thereafter. 7. The Chairman asked the representatives of the term consultant companies (“term consultants”), the Tai Po District Office (“TPDO”) and the Leisure and Cultural Services Department (“LCSD”) to report the progress of approved District Minor Works (“DMW”) projects. (A) DMW projects with the term consultant WCWP International Limited as works agent (Items (1) to (11) in Annex 2 to TPDC Paper No. DFM 27/2016) 8. Ms. HUI Yee-man reported that the progress of DMW projects with WCWP International Limited as the works agent was detailed at Annex 2 to TPDC Paper No. DFM 27/2016. She then - 4 - gave supplementary remarks on the following projects: (i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Ting Kok Road, Tai Po”: the term consultant was revising the tender document in accordance with the opinions of the departments concerned. The LCSD was following up on the site allocation application. The scope of site allocation preliminarily granted did not match that of the design and the LCSD was currently arranging a meeting with the Tai Po District Lands Office (“TPDLO”) to discuss the lot boundary. (ii) Project Item (2) “Provision of a sitting-out area in Yue Kok Tsuen, Tai Po”: completed and preliminary completion inspection had already taken place on 28 July this year. The contractor had completed remedial works in accordance with the opinions of departments concerned and the venue was officially handed over to the LCSD and opened for public use on 7 November. (iii) Project Item (3) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: the LCSD was confirming the lot boundary with the TPDLO. If the funding application was approved in November, the tender exercise for the project would take place in December. Besides, the Working Group on District Works (“WGDW”) had endorsed the revision of the project’s estimated cost of $9.86 million on 14 October 2016 and now applied to the DFMC for the endorsement of the said revised estimated cost. (iv) Project Item (4) “Renovation to the sitting-out area at Nam Wan Road near Kwong Fuk Estate, Tai Po”: works were in progress and expected to complete in February next year. However, as electrical works to be carried out by the power company would not be completed until next May, the opening date would need to be postponed. The consultant was currently discussing fallback options with the LCSD. (v) Project Item (5) “Construction of rain shelter for 26/28K mini-bus stop”: works had been completed and handed over on 1 November. (vi) Project Item (6) “Improvement works to the covered walkway between Tai Po Market Station and Tai Po Hui, Tai Po”: awaiting connection of electricity supply by the power company before aluminium sunshades could be installed. Phases I and II of electricity supply works were expected to complete at the end of December this year and end of February next year respectively. As such, Phases I and II of the cover improvement works were expected to complete in February and April next year respectively. (vii) Project Item (7) “Covered walkway”: TPDO would visit the latest site of the covered walkway works at Deerhill Bay with the project proponent. Covered walkway works at the remaining three locations were completed and would be handed over on 17 November. - 5 - (viii) Project Item (8) “Provision of rainshelter along Ting Kok Road at Shuen Wan Area, Tai Po”: works had been completed and handed over on 1 November. (ix) Project Item (9) “Construction of Covered Walkway at On Po Road”: tender exercise of the project was expected to take place in November this year and the project would commence in February 2017. (x) Project Item (10) “Provision of Rainshelters on Existing Benches outside Tai Po Hui Market and Cooked Food Centre”: the term consultant was preparing the tender documents for the rain shelter on Heung Sze Wui Street and the tender exercise was expected to take place in this November while the project would commence in February 2017. The term consultant had already submitted the detailed design of the proposed rain shelter on Wan Tau Street to the Architectural Services Department (“ASD”), now awaiting the latter’s comments.