Minutes of the 7th Meeting in 2016 of the District Facilities Management Committee of the District Council

Date: 10 November 2016 (Thursday) Time: 9:30 a.m. – 12:50 p.m. Venue: Conference Room, Council

Present:

Time of Arrival Time of Withdrawal

Mr. CHAN Cho-leung, MH Chairman Beginning of the meeting End of the meeting Mr. TANG Ming-tai, Patrick Vice-chairman Beginning of the meeting End of the meeting Mr. AU Chun-wah Member 9:35 a.m. End of the meeting Mr. CHAN Siu-kuen, MH Member Beginning of the meeting End of the meeting Mr. CHENG Chun-ping, JP Member Beginning of the meeting End of the meeting Mr. CHENG Chun-wo Member Beginning of the meeting End of the meeting The HON CHEUNG Hok-ming, Member Beginning of the meeting 11:15 a.m. GBS, JP Mr. CHOW Yuen-wai Member 9:40 a.m. End of the meeting Mr. KWAN Wing-yip Member Beginning of the meeting End of the meeting Dr. LAU Chee-sing Member Beginning of the meeting End of the meeting Mr. LAU Yung-wai Member Beginning of the meeting End of the meeting Mr. LI Kwok-ying, BBS, MH, JP Member Beginning of the meeting End of the meeting Mr. LI Yiu-ban, BBS, MH, JP Member Beginning of the meeting 11:55 a.m. Mr. LO Hiu-fung Member Beginning of the meeting End of the meeting Mr. TAM Wing-fun, Eric Member Beginning of the meeting End of the meeting Ms. WONG Pik-kiu, BBS, MH, Member Beginning of the meeting End of the meeting JP Mr. WOO Kin-man, Clement Member Beginning of the meeting End of the meeting Mr. YAM Kai-bong, Francis Member Beginning of the meeting End of the meeting Mr. YAM Man-chuen Member Beginning of the meeting End of the meeting Mr. YU Chi-wing, Ken Member Beginning of the meeting 12:45 p.m. Mr. NG Chi-kin, Eric Secretary Beginning of the meeting End of the meeting

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In Attendance:

Ms. LUI Siu-chu, Andy, JP District Officer (Tai Po), Home Affairs Department Ms. LEE Kai-ying, Iris Assistant District Officer (Tai Po), Home Affairs Department Mr. TAM Hung-kong District Leisure Manager (Tai Po), Leisure and Cultural Services Department Ms. LUI Lok-sze Deputy District Leisure Manager (District Support) (Tai Po), Leisure and Cultural Services Department Mr. NG Chi-keung, Barry Senior Librarian (Tai Po), Leisure and Cultural Services Department Mr. CHAN Kam-shing, Eddie Senior Executive Officer (Planning)7, Leisure and Cultural Services Department Miss LO Wai-yin, Phoenix Executive Officer (Planning)7, Leisure and Cultural Services Department Ms. LAU So-mui, Rebecca Administrative Assistant/Lands (Atg.), Tai Po District Lands Office, Lands Department Mr. LEE Yu-sau, Terence Senior Executive Officer (District Council), Tai Po District Office, Home Affairs Department Mr. CHAN Yiu-kwok Senior Liaison Officer (2), Tai Po District Office, Home Affairs Department Ms. LEUNG Suk-mei, Rebecca Senior Executive Officer (District Management), Tai Po District Office, Home Affairs Department Mr. LAM Man-chung Senior Inspector of Works, Tai Po District Office, Home Affairs Department Miss YIP Lisa Liaison Officer (7), Tai Po District Office, Home Affairs Department

Absentee:

Mr. LI Wah-kwong, Rex Member

Opening remarks

The Chairman welcomed participants to the meeting.

2. On behalf of the District Facilities Management Committee (“DFMC”), the Chairman welcomed the new District Officer (Tai Po) Ms. Andy LUI to attend DFMC meetings from now on. Besides, Ms. LOK Kit-ha, Chief Leisure Manager ( East) of the Leisure and Cultural Services Department could not attend this meeting due to other commitments.

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3. The Chairman continued that Mr. Rex LI could not attend this meeting due to other commitments. He had submitted to the Secretariat his application for absence. Under Order 51(1) of the Standing Orders, the District Council (“DC”) would only give consent to applications for absence from meetings filed on the grounds of sickness, jury service, attendance at another meeting or an activity on behalf of the DC, attendance at a LegCo meeting, attendance at an Executive Council meeting, confinement or paternity leave. Hence, no consent could be given to the application for absence filed by Mr. Rex LI.

I. Confirmation of the minutes of the 6th meeting of the DFMC in 2016 on 8 September (TPDC Paper No. DFM 26/2016)

4. The Chairman reported that neither had the Secretariat received any proposed amendments to the minutes of the last meeting, nor did Members propose any amendments to the said minutes at this meeting. The said minutes were confirmed without amendment.

II. Position of the District Minor Works Funds and Progress Report on the Approved District Minor Works Projects (TPDC Paper No. DFM 27/2016)

5. The Chairman welcomed the following persons to the meeting for the discussion of this item:

(i) Ms. FONG Man-sze, Anny, Architect (Works) 9, Home Affairs Department; and (ii) Ms. HUI Yee-man, Assistant Director, WCWP International Limited.

6. The Chairman requested that Members note the position of the District Minor Works Funds and the Progress Report on the Approved District Minor Works Projects. He advised that the DFMC currently had an approved project estimate of $78.8 million, of which $38.70 million was for 2016/17 and $40.10 million for 2017/18 and thereafter.

7. The Chairman asked the representatives of the term consultant companies (“term consultants”), the Tai Po District Office (“TPDO”) and the Leisure and Cultural Services Department (“LCSD”) to report the progress of approved District Minor Works (“DMW”) projects.

(A) DMW projects with the term consultant WCWP International Limited as works agent (Items (1) to (11) in Annex 2 to TPDC Paper No. DFM 27/2016)

8. Ms. HUI Yee-man reported that the progress of DMW projects with WCWP International Limited as the works agent was detailed at Annex 2 to TPDC Paper No. DFM 27/2016. She then - 4 - gave supplementary remarks on the following projects:

(i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Road, Tai Po”: the term consultant was revising the tender document in accordance with the opinions of the departments concerned. The LCSD was following up on the site allocation application. The scope of site allocation preliminarily granted did not match that of the design and the LCSD was currently arranging a meeting with the Tai Po District Lands Office (“TPDLO”) to discuss the lot boundary.

(ii) Project Item (2) “Provision of a sitting-out area in Yue Kok Tsuen, Tai Po”: completed and preliminary completion inspection had already taken place on 28 July this year. The contractor had completed remedial works in accordance with the opinions of departments concerned and the venue was officially handed over to the LCSD and opened for public use on 7 November.

(iii) Project Item (3) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: the LCSD was confirming the lot boundary with the TPDLO. If the funding application was approved in November, the tender exercise for the project would take place in December. Besides, the Working Group on District Works (“WGDW”) had endorsed the revision of the project’s estimated cost of $9.86 million on 14 October 2016 and now applied to the DFMC for the endorsement of the said revised estimated cost.

(iv) Project Item (4) “Renovation to the sitting-out area at Nam Wan Road near Kwong Fuk Estate, Tai Po”: works were in progress and expected to complete in February next year. However, as electrical works to be carried out by the power company would not be completed until next May, the opening date would need to be postponed. The consultant was currently discussing fallback options with the LCSD.

(v) Project Item (5) “Construction of rain shelter for 26/28K mini-bus stop”: works had been completed and handed over on 1 November.

(vi) Project Item (6) “Improvement works to the covered walkway between Station and Tai Po Hui, Tai Po”: awaiting connection of electricity supply by the power company before aluminium sunshades could be installed. Phases I and II of electricity supply works were expected to complete at the end of December this year and end of February next year respectively. As such, Phases I and II of the cover improvement works were expected to complete in February and April next year respectively.

(vii) Project Item (7) “Covered walkway”: TPDO would visit the latest site of the covered walkway works at Deerhill Bay with the project proponent. Covered walkway works at the remaining three locations were completed and would be handed over on 17 November. - 5 -

(viii) Project Item (8) “Provision of rainshelter along Ting Kok Road at Shuen Wan Area, Tai Po”: works had been completed and handed over on 1 November.

(ix) Project Item (9) “Construction of Covered Walkway at On Po Road”: tender exercise of the project was expected to take place in November this year and the project would commence in February 2017.

(x) Project Item (10) “Provision of Rainshelters on Existing Benches outside Tai Po Hui Market and Cooked Food Centre”: the term consultant was preparing the tender documents for the rain shelter on Heung Sze Wui Street and the tender exercise was expected to take place in this November while the project would commence in February 2017. The term consultant had already submitted the detailed design of the proposed rain shelter on Wan Tau Street to the Architectural Services Department (“ASD”), now awaiting the latter’s comments. (xi) Project Item (11) “Construction of Covered Walkway at Road (Outside Tai Po Mega Mall)”: works were expected to commence in December this year and complete in July next year.

9. Miss Lisa YIP advised that in relation to Project Item (7) “Covered walkway”, TPDO would visit the proposed site for the covered walkway at Deerhill Bay with the project proponent on 17 November, so as to decide if the site next to Emerald Palace bus stop or the pavement near Southview Villas bus stop should be chosen as the new site.

10. Members’ views and enquiries were summed up as follows:

(i) the Member responsible for following up on Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Ting Kok Road, Tai Po” enquired when departments concerned would hold a meeting to discuss the lot boundary.

(ii) the Member responsible for following up on Project Item (4) “Renovation to the sitting-out area at Nam Wan Road near Kwong Fuk Estate, Tai Po” enquired about the reasons for the electrical works’ being delayed. He hoped that the fallback options of the consultant and LCSD could help make the project item available for public use as soon as possible.

(iii) the Member responsible for following up on Project Item (5) “Construction of rain shelter for 26/28K mini-bus stop” raised that the project would only be considered completed after the final finish was done and he hoped that the consultant would follow up on it. The project proponent recommended that the Works Section of TPDO (“Works Section”) provide number plates on shelters that had been completed to display route numbers of minibuses.

(iv) the proponent of Project Item (6) “Improvement works to the covered walkway between and Tai Po Hui, Tai Po” enquired about the reasons - 6 -

for the electrical works’ being delayed. A Member asked when the term consultant had learned that the said electrical works had to be postponed.

11. Mr. LAM Man-chung advised that it would be inappropriate for the Works Section to provide number plates at minibus stops. The Works Section, however, would not oppose the provision of number plates on bus stop shelters by minibus companies.

12. Ms. HUI Yee-man responded as follows:

(i) Project Item (1) “Provision of a sitting-out area in Lung Mei Village, Ting Kok Road, Tai Po”: the meeting at which LCSD and relevant departments would discuss the lot boundary issue would be held on 14 November this year.

(ii) Project Item (4) “Renovation to the sitting-out area at Nam Wan Road near Kwong Fuk Estate, Tai Po”: owing to CLP Power Limited (“CLP”)’s failure in obtaining the Excavation Permit, the electrical works were delayed. Discussion with the LCSD was currently underway as to whether or not temporary power supply could be provided to the facility before the completion of electrical works.

(iii) Project Item (6) “Improvement works to the covered walkway between Tai Po Market Station and Tai Po Hui, Tai Po”: since CLP had not yet obtained the Excavation Permit, the electrical works were delayed. The Excavation Permits for Phases I and II electricity supply works were expected to be granted respectively in this December and February next year, the project as a whole was expected to complete in April next year.

13. As regards Project Item (6) “Improvement works to the covered walkway between Tai Po Market Station and Tai Po Hui, Tai Po”, Ms. Anny FONG supplemented that CLP had once informed the term consultant that the application for Excavation Permit had been delayed due to a change of the electrical works contractor. Besides, the project contractor had already installed aluminium boards at locations not affected by the electrical works with a view to completing the works as soon as possible.

14. The DFMC endorsed the above report by the term consultant and the revised estimated cost of Project Item (3) “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”.

(B) DMW projects with the term consultant Tom Yip & Partners Architects as works agent (Items (12) and (13) in Annex 2 to TPDC Paper No. DFM 27/2016)

15. The Chairman welcomed Ms. LAM Lai-wan, Assistant Project Officer, Tom Yip & Partners - 7 -

Architects to this part of the meeting.

16. Ms. LAM Lai-wan reported that the progress of DMW projects with Tom Yip & Partners Architects as the works agent was detailed at Annex 2 to the captioned paper. She then gave supplementary remarks on the following projects:

(i) Project Item (12) “Construction of covered walkway connecting the footbridge at Nam Wan Road and the shelter outside Sun Hing Garden”: since the construction site of this project overlapped with that of the elevator works being carried out by the Highways Department (“HyD”) nearby, the foundation design had to be revised accordingly while one of the columns supporting the walkway’s cover had to be removed. The revised design of the walkway’s cover had been approved by the Advisory Committee on the Appearance of Bridges and Associated Structures (“ACABAS”). The works were currently underway. However, since unexpected underground facilities had been found during excavation, departments concerned were being contacted to ascertain if the foundation design would need to be revised.

(ii) Project Item (13) “Construction of a Sitting-out Area in Tung Tsz Shan Road, Shuen Wan, Tai Po”: completion inspection had taken place on 23 August this year and remedial works had also been done. The venue was handed over to the LCSD on 18 October and opened for public use.

17. The proponent of Project Item (12) “Construction of covered walkway connecting the footbridge at Nam Wan Road and the shelter outside Sun Hing Garden” raised that the hoardings for the construction site could be removed first if the issue could not be sorted out within a short period of time, so as to avoid obstructing pedestrian access.

18. Ms. LAM Lai-wan advised that excavation was pending for the location involving pedestrian access to confirm if there were any underground facilities that were not yet known.

19. The DFMC endorsed the report by the term consultant.

(C) DMW projects with the term consultant Ho & Partners Architects Engineers & Development Consultants Limited as works agent (Items (14) and (15) in Annex 2 to TPDC Paper No. DFM 27/2016)

20. The Chairman welcomed Ms. Allison Li, Assistant Design Manager, Ho & Partners Architects Engineers & Development Consultants Limited to this part of the meeting.

21. Ms. Allison Li reported that the progress of DMW projects with Ho & Partners Architects Engineers & Development Consultants Limited as the works agent was detailed at Annex 2 to the - 8 - captioned paper. She then gave supplementary remarks on the following projects:

(i) Project Item (14) “Conversion of the open space near Block 10 and 19 of Tai Po Centre, On Pong Road into a children’s playground, elderly sitting-out area and pet garden”: the term consultant was carrying out a feasibility study for the project. The study was expected to complete at the end of November this year.

(ii) Project Item (15) “Improvement to the roadside planters and lighting system in Ting Kok Road and Chui Lok Street”: the term consultant had already consulted departments concerned once again on the project content confirmed by the TPDO in October this year. Having subsequently learned that the TPDO had made some adjustments to the project and the design, the term consultant would seek views from the HyD again.

22. The DFMC endorsed the report by the term consultant.

(D) DMW projects followed up by the TPDO (Items (16) to (66) in Annex 2 to TPDC Paper No. DFM 27/2016)

23. Mr. LAM Man-chung reported that the progress of DMW projects followed up by the Works Section of the TPDO was detailed at Annex 2 to the captioned paper. He then gave supplementary remarks on the following projects:

(i) Project Item (16) “Improvement to open space near Tai Hang Village Office at Chung Sum Wai, Tai Hang, Tai Po”: the Drainage Services Department (“DSD”) was constructing a pumping station and laying pipes near the construction site and the said works had substantially completed while fences at the site had not yet been removed. The Works Section would conduct an on-site inspection with the FEHD, LCSD and village representatives. The Works Section would follow up on this project item in due course upon completion of the said works by the DSD.

(ii) Project Item (17) “Provision of rainshelter along Lam Kam Road at , Tai Po”: tender exercise for the works to construct covers for pavements and benches at four works locations (i.e. San Tong, Ping Long, Tai Om and Kau Liu Ha) had been launched on 27 October this year and vetting and recommendation of tenders were currently underway. The project was expected to commence at the end of January next year. The Works Section was consulting the project proponent, HyD and the Transport Department (“TD”) on the works plans for the construction of a cover for the pavement and provision of benches at Chung Uk Tsuen.

(iii) Project Item (18) “Provision of rainshelters at , Tai Po”: tender exercise for the rain shelter at Tai Po Mei Tsuen had been launched on 27 October this year - 9 -

and vetting and recommendation of tenders were currently underway.

(iv) Project Item (19) “Reconstruction of pavilion near public pier at , Sai Kung North, Tai Po”: the WGDW had endorsed the project’s estimated cost of $1.8 million on 14 October this year and now applied to the DFMC for the approval of the project’s estimated cost.

(v) Project Item (20) “Construction of access road at Kau Lung Hang, Tai Po”: works were currently underway and expected to complete in March next year.

(vi) Project Item (21) “Provision of signage at the route leading to Ting Kok Coastal Conservation Area, Tai Po”: the Works Section would follow up on the matter when the court had ruled on a judicial review appeal case concerning the Lung Mei Beach Project.

(vii) Project Item (22) “Construction of van track leading to Ha Tei Ha”: the project involved private ownership and was affected by vegetation, the Works Section failed to obtain consent of the private landowners and there was no progress so far. The Member responsible for following up on the project had written in October this year again to request that the DFMC keep this project proposal till 31 December 2017.

(viii) Project Item (23) “Provision of rainshelters at Ma Po Mei, Chai Kek and Ping Long, Lam Tsuen, Tai Po”: the project proponent advised that he would propose to the Works Section a suitable location for building a pavilion in Ping Long Village and conduct another on-site inspection. The TPDLO indicated that notices in relation to the works at Ma Po Mei Village and Chai Kek Village had been put up and no objection had been received. The Works Section would follow up on the temporary site allocation application.

(ix) Project Item (24) “Installation of rainshelters and benches at Sai Sha Road and Pak Tam Road, Sai Kung North, Tai Po”: tender exercise for the project had been launched on 27 October this year and vetting and recommendation of tenders were currently underway. The Works Section had to consult departments concerned once again on the works site selection on Pak Tam Road.

(x) Project Item (25) “Replacement of rainshelters cum benches along the cycle track near Nam Wan Road, Tai Po”: the Works Section had already arranged an on-site inspection for the proponent, Tree Team and Development Section of the LCSD on 2 November this year and confirmed a suitable location for building a pavilion. The Works Section was following up on the temporary site allocation application of the project.

(xi) Project Item (26) “Installation of systematic letter boxes”: works to install letter boxes in Ma Wo Village and Pan Chung San Tsuen were underway and expected to complete in mid-October this year. Due to the villagers’ opposition to the location where letter boxes would be installed in Chung Shun Lane, the works in question - 10 -

would be suspended while awaiting the proposal of a suitable location put forward by the village head and project proponent. Besides, as regards the letter box installation works at Yuen Leng, the Civil Engineering and Development Department (“CEDD”) agreed to use the temporarily allocated site concurrently with the Works Section in January next year and tender exercise for the works would commence subsequently.

(xii) Project Item (27) “Improvement to footpath from the pavilion of Kau Lung Hang to Yuen Leng and Tai Wo, Tai Po”: the Works Section would follow up on the project upon completion of the cycle track works there by the CEDD.

(xiii) Project Item (28) “Improvement of footbridge at Ma Kwu Lam, Sai Kung North, Tai Po”: all private landowners affected had given their consent to the project. The Works Section would apply to the TPDLO for temporary site allocation.

(xiv) Project Item (29) “Improvement to hiking trail from Pinehill Village to Wilson Trail, Tai Po”: given some hiking groups’ opposition to the concretisation of hiking trails, the original design would be substantially revised and natural stones would be used for building hiking trails and steps. The works were expected to complete in February next year.

(xv) Project Item (30) “Provision of greened area at near Providence Bay, Tai Po”: the TPDLO had already granted the temporary site allocation. The WGDW had endorsed the project’s estimated cost of $180,000 on 14 October this year. The Works Section now applied to the DFMC for the approval of the project’s estimated cost.

(xvi) Project Item (31) “Construction of pavilion at Yung Shue O, Sai Kung North, Tai Po”: the Works Section now applied to the TPDLO for temporary site allocation.

(xvii) Project Item (32) “Construction of look out point at Ko Lau Wan, Sai Kung North, Tai Po”: tender exercise for the project had been launched on 27 October this year and vetting and recommendation of tenders were currently underway.

(xviii) Project Item (33) “Provision of systematic letter boxes near Serenity Villa & The Wonderland at Tai Po Tau, Tai Po”: tender exercise for the project had been launched on 20 October this year and vetting and recommendation of tenders were currently underway.

(xix) Project Item (34) “Construction of rainshelter cum bench along (Tai Wo Estate Section), Tai Po”: the Works Section had conducted an on-site inspection with the Member responsible for following up on the project, Tree Team and Development Section of the LCSD in November this year and confirmed a suitable location. The Works Section would apply for temporary site allocation. (xx) Project Item (35) “Construction of paving and benches near Tai Wong Yeh Temple at Yuen Chau Tsai, Tai Po”: the Works Section had already written to consult the World - 11 -

Wide Fund (“WWF”) and the Government Property Agency (“GPA”) on 23 September this year. The WWF had replied that it could respond and assess only when the Works Section submitted drawings and plans. The Works Section subsequently submitted the preliminary plans to the WWF. The GPA replied that if floor screeding and benches were to be built, consent would first have to be obtained from the WWF for releasing this part of the lot boundary and an application for short-term tenancy would have to be made to the TPDLO.

(xxi) Project Item (36) “Improvement of bicycle parking spaces near Tak Nga Court, Tai Po”: the Works Section would apply to the TPDLO for temporary site allocation.

(xxii) Project Item (37) “Refurbishment of facilities under DC Minor Works Programmes (2016/17), Tai Po”: tender exercise for some of the project items had been launched in early October this year and the works were in progress. The Works Section was currently consulting departments such as the TD, HyD and Hong Kong Police Force (“HKPF”) on the installation of convex mirrors in Nam Wan Road Tunnel near NS88.

(xxiii) Project Item (38) “Construction of rainshelters with benches at Mui Shue Hang and Wai Tau Tsuen, Tai Po”: the Works Section would conduct an on-site inspection with the proponent on 16 November this year to look into the project’s feasibility and the works plan.

(xxiv) Project Item (39) “Construction of a sitting-out area at Pak Shek Kok, Tai Po”: the TPDLO had already let out the Government land concerned by short-term tenancy to a tenderer for two years, therefore the works could not commence yet.

(xxv) Project Item (40) “Covered walkway”: since the proponent’s first-choice proposal was not viable, the TPDO would conduct an on-site inspection regarding the back-up proposal with the HAD (Works Section) and the proponent on 17 November.

(xxvi) Project Item (41) “Provision of Jogging Trail and sitting-out area along Lam Tsuen River”: an on-site inspection would be conducted together with the project proponent on 15 November this year to look into the project’s feasibility and the works plan.

24. Members’ opinions and questions regarding the DMW projects on which Mr. LAM Man-chung had reported were summed up as follows:

(i) Project Item (19) “Reconstruction of pavilion near public pier at Tap Mun, Sai Kung North, Tai Po”: the Chairman enquired when the project would commence.

(ii) Project Item (21) “Construction of van track leading to Ha Tei Ha”: the Member responsible for following up on the project advised that the CEDD had already handed over the works site at Lung Mei Beach to the contractor and now it should be the suitable time to re-launch the project. - 12 -

(iii) the Member responsible for following up on Project Item (26) “Installation of systematic letter boxes” enquired about the design of the rain shield for the letter box works.

(iv) Project Item (34) “Construction of rainshelter cum bench along Lam Tsuen River (Tai Wo Estate Section), Tai Po”: the Member responsible for following up on the project hoped to ascertain that the project could commence in January next year.

(v) Project Item (35) “Construction of paving and benches near Tai Wong Yeh Temple at Yuen Chau Tsai, Tai Po”: a Member raised that neither the GPA nor the WWF had expressed any objection to this project during their on-site inspection earlier. Should there be any problems, he could help negotiate with different parties.

(vi) Project Item (41) “Provision of Jogging Trail and sitting-out area along Lam Tsuen River”: a Member enquired if the scope of works covered the section of riverbank of Lam Tsuen River up to .

25. Mr. LAM Man-chung responded as follows:

(i) Project Item (19) “Reconstruction of pavilion near public pier at Tap Mun, Sai Kung North, Tai Po”: tender exercise of the project was expected to take place in December this year and the project would commence in January next year.

(ii) Project Item (21) “Construction of van track leading to Ha Tei Ha”: the Works Section had already drafted a plan which could be used by the Member responsible for following up on this project to seek the views of the village head concerned.

(iii) Project Items (26) “Installation of systematic letter boxes” and (33) “Provision of systematic letter boxes near Serenity Villa & The Wonderland at Tai Po Tau, Tai Po”: the Works Section was currently preparing the design of the rain shield for the letter boxes and would seek views from the Member responsible for following up on this project shortly.

(iv) Project Item (34) “Construction of rainshelter cum bench along Lam Tsuen River (Tai Wo Estate Section), Tai Po”: the Works Section was following up with the TPDLO on the application for temporary site allocation in relation to the project.

(v) Project Item (41) “Provision of Jogging Trail and sitting-out area along Lam Tsuen River”: the scope of works covered both banks of Lam Tsuen River at , excluding the section of the riverbank in Tai Po Waterfront Park. He recommended that the Member concerned make separate DMW project proposals to cover the section of the riverbank in Tai Po Waterfront Park.

26. The Chairman advised that the proposal for Project Item (22) “Construction of van track leading to Ha Tei Ha” could be kept till 31 December 2017.

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27. The Chairman reported on the estimated construction costs of the following two projects:

(i) Project Item (19) “Reconstruction of pavilion near public pier at Tap Mun, Sai Kung North, Tai Po”: $1.8 million

(ii) Project Item (30) “Provision of greened area at Pak Shek Kok near Providence Bay, Tai Po”: $180,000

Members raised no objections. The Chairman announced that the estimated construction costs of the two projects mentioned above had been endorsed.

28. Miss Lisa YIP reported that the progress of other DMW projects followed up by the TPDO was detailed at Annex 2 to the captioned paper. She then gave supplementary remarks on the following projects:

(i) Project Item (42) “Improvement works for access road and drainage channel from Au Tsai to San Wai, Tai Hang”: the HyD was installing elevators at the footbridge near the junction in Au Tsai. The TPDO would roll out the project in due course upon completion of the installation works. (ii) Project Item (43) “Improvement works for Tap Mun Pier”: works, which had already commenced in June this year with a construction period of approximately nine months, were expected to complete early next year. The Member responsible for following up on the project would conduct an on-site inspection with the Electrical and Mechanical Services Department (“EMSD”) and the CEDD shortly to confirm the location for installing distribution boards.

(iii) Project Item (44) “Provision of waiting facilities and motorcycle parking spaces at Chung Nga Road”: following the on-site inspection with the proponent on 27 May this year, the TPDO would invite the TD, the management company of Chung Nga Court and the proponent to another on-site inspection to identify a suitable site.

(iv) Project Item (45) “Provision of pavement in Tai Po Tau Road”: owing to the lack of barrier-free access (“BFA”) on some sections of Tai Po Tau Road, the TPDO had per the proponent’s instructions given at the WGDW meeting on 14 October this year requested that the TD actively consider removing the flower beds from some sections of Tai Po Tau Road to provide pedestrian walkways to facilitate access by wheelchair users and improve sight line for motorists.

(v) Project Item (46) “Construction of covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of Wan Tau Tong Estate”: the TPDO had already requested per the proponent’s instructions that the power company and the DSD provide detailed plans of underground facilities, which had also been forwarded to the HAD (Works Section). Since the underground power supply facilities in question were high-voltage cables, it would be impossible to relocate - 14 -

them to make room for this project. Plans provided by the DSD showed that there was a drainage reserve area (“DRA”) next to the cycle track. The TD raised that the project had to be taken forward in accordance with its requirements. Meanwhile, the TPDO was waiting for the Water Supplies Department (“WSD”) to provide detailed plans of facilities which would be forwarded to the HAD (Works Section) for follow-up studies.

(vi) Project Item (47) “Construction of Covered Walkway at Tai Wo Road westbound (Outside Tai Po Mega Mall)”: the HyD was carrying out BFA works. The project would be taken forward upon completion of the said BFA works.

(vii) Project Item (48) “Optimisation of the environment in the vicinity of Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)”: the optimisation works could commence only upon completion of the elevator works being carried out by the HyD in December this year. Besides, the TPDLO had to recover the management right of the emergency vehicular access (“EVA”) at Phase 3 of Tai Po Centre from Kai Shing Management Services Limited, so that the HyD could carry out the repaving of road surface and installation of road lights.

(viii) Project Item (49) “Improvement to the walkway connecting Jade Plaza and Tai Yuen Estate”: the project involved external walls and trees of private properties, rendering it difficult to implement.

(ix) Project Item (50) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: the HAD (Works Section) had completed the preliminary evaluation and the estimated cost for the entire project was $3.5 million. The WGDW had endorsed the project’s estimated cost at its meeting on 14 October this year and now applied to the DFMC for the approval of the project’s estimated cost.

(x) Project Item (51) “Construction of rainshelters near Sun Hing Garden, On Po Lane, Tai Po”: the proposed works location belonged to a DRA where structures were not permitted, thus rendering the project not practicable.

(xi) Project Item (52) “Construction of pavement and 3 sets of rainshelters at Po Wu Lane outside Tai Po Old Market Public School”: the TPDO had conducted an on-site inspection once again with the proponent and the HAD (Works Section) on 17 October this year and had per instructions of the proponent used the section of pavement between the external wall of the gates of Tai Po Old Market Public School and the passing bay on Plover Cove Road in the direction to Kwong Fuk Estate to construct a covered walkway instead of building three sets of benches with rain shelters. The TPDO was currently consulting departments concerned on this matter and awaiting the TD’s reply. An on-site inspection would be arranged again shortly.

(xii) Project Item (53) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po”: the TPDO had already requested per WGDW’s - 15 -

instructions at its meeting on 14 October this year that departments concerned provide information about the use of the land concerned/detailed plans of underground facilities to the proponent.

(xiii) Project Item (54) “Provision of District Council notice board at the footbridge near Tai Po Mega Mall and Plover Cove Garden”: the HAD (Works Section) had completed the preliminary study report of the project and was currently seeking the proponent’s views.

(xiv) Project Item (55) “Extension of covered walkway”: there were drainage facilities beneath and near the proposed works location which was also a DRA. The project was therefore not practicable.

(xv) Project Item (56) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po”: the TPDO had conducted an on-site inspection once again with the proponent and the HAD (Works Section) on 17 October this year and collected per the proponent’s instructions related plans in connection with the proposal to widen the roof of the existing covered walkway at the site. The said plans would be forwarded to the HAD (Works Section) for follow-up and conducting a feasibility study on widening the roof the covered walkway. As regards signs indicating the direction to MTR stations, the TPDO would follow previous practices to request the Mass Transit Railway Corporation (“MTRC”) to actively consider providing such signs.

(xvi) Project Item (57) “Construction of covered walkway at On Po Lane near Fu Shin Market”: the proposed works location belonged to a DRA. The project was therefore not practicable.

(xvii) Project Item (58) “Provision of covered walkway at the pavement along Lam Tsuen River”: according to preliminary replies from the DSD and the LCSD, the proposed works location might affect routine maintenance of the DSD and trees nearby. The TPDO would conduct an on-site inspection with the DSD, LCSD, HAD (Works Section) and the proponent on 18 November this year.

(xviii) Project Item (59) “Construction of rainshelter at Ting Kwok Road near Kau Yan College”: the proposed works location belonged to a DRA where structures were not permitted. The TPDO had already explained to the proponent on 12 October this year that the project was not practicable. Since the proponent had not submitted any back-up project proposal in this year, the TPDO had reminded him to submit a project proposal afresh to the DC.

(xix) Project Item (60) “Optimisation of Sam Mun Tsai Pier”: the TPDO had initial contact with the CEDD to request it to consider becoming the works agent of this project, and conducted an on-site inspection with the CEDD and the proponent on 31 October this year. The project proponent would submit a revised outline to the DC Secretariat. - 16 -

(xx) Project Item (61) “Construction of rainshelters at San Fu”: the TPDO had conducted an on-site inspection with the HAD (Works Section) and the proponent on 13 September this year. The proponent had initially chosen the sites next to Ma Wo Road minibus stop and Kam Shek New Village minibus stop as first-choice works sites. Subsequently, he also proposed two works sites next to Grand Dynasty View and Classical Gardens Phase 2 respectively. The HAD (Works Section) would commence follow-up work such as preliminary design and works estimation.

(xxi) Project Item (62) “Construction of rainshelters with benches at Chung Nga Road”: the TPDO at this stage was still gauging preliminary views from departments and collecting relevant plans of underground facilities of the proposed works location. The interim reply of the LCSD indicated that the proposed works location might have an impact on the trees nearby. The TPDO would have an on-site inspection with the HAD (Works Section), the management company of Chung Nga Court and the proponent shortly.

(xxii) Project Item (63) “Construction of covered walkway at Plover Cove Road”: the TPDO at this stage was still gauging preliminary views from departments and collecting relevant plans of underground facilities of the proposed works location. The interim reply of the LCSD indicated that the proposed works location might have an impact on the trees nearby. The TPDO would have an on-site inspection with the LCSD, the HAD (Works Section), the HyD and the proponent shortly.

(xxiii) Project Item (64) “Construction of covered walkway at Wan Tau Kok Lane”: the TPDO had conducted an on-site inspection with the HAD (Works Section) and the proponent on 17 October this year. The interim reply of the LCSD indicated that the proposed works location might have an impact on the trees nearby. The HyD in its interim reply advised that the proposed works location would probably affect the nearby bus stop and signages. The TPDO would forward the views of the departments to the HAD (Works Section) for follow-up and arrange for another on-site inspection.

(xxiv) Project Item (65) “Construction of rainshelters with benches at Ting Kok Road near Yee Nga Court”: the proposed works location belonged to a DRA where structures were not permitted. The TPDO had already explained on-site to the proponent in October this year that the project was not practicable. Since the proponent did not have any back-up project proposal in this year, the TPDO had reminded him to submit a project proposal afresh to the DC.

(xxv) Project Item (66) “Beautification works for the roadside planters outside Fu Heng Estate”: the TPDO at this stage was still gauging preliminary views from departments. The interim reply of the LCSD indicated that the proposed works location might have an impact on the trees nearby. The TPDO would have an on-site inspection with the LCSD and the proponent shortly. - 17 -

29. Members’ opinions and questions were summed up as follows:

(i) the Member responsible for following up on Project Item (45) “Provision of pavement in Tai Po Tau Road” was dissatisfied that the project had been delayed for some years. A Member advised that he would have an on-site inspection in connection with the project with representatives of the TD and TPDO shortly.

(ii) the proponent of Project Item (46) “Construction of covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of Wan Tau Tong Estate” advised that the facility did not necessarily have to adopt a design with huge columns such as the one of the cover of the taxi stand next to Tai Po Market MTR Station. What he requested was simply to build a covered walkway.

(iii) the proponent of Project Item (47) “Construction of Covered Walkway at Tai Wo Road westbound (Outside Tai Po Mega Mall)” said that the elevators nearby had completed one after another. He enquired which preparatory work regarding the covered walkway project had already been done and asked about the works progress. He hoped that this project could commence immediately upon completion of the elevator works.

(iv) a Member pointed out that the works location of Project Item (48) “Optimisation of the environment in the vicinity of Plover Cove Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)” was supposed to be Government land. He enquired if the project involved road management and maintenance issues, and therefore required discussion of works details with the property management company.

(v) the proponent of Project Item (52) “Construction of pavement and 3 sets of rainshelters at Po Wu Lane outside Tai Po Old Market Public School” raised that residents of the neighbouring The Golden Gate were worried that upon completion of the facility, members of the public loitering late at night in the area would cause noise nuisance. She hoped that when taking forward DMW projects in the future, DC Members and Government departments would enhance communication with residents and owners’ corporations to minimise misunderstanding.

(vi) the Member responsible for following up on Project Item (53) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po” raised that there was a pressing need to construct a pavement and it was regrettable that there had yet to be any lead department to undertake the project. He also indicated that he would not mind the pavement works’ being implemented in phases.

(vii) the proponent of Project Item (56) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po” said that he had already explored feasible traffic control measures with representatives of the TD and HyD during an on-site - 18 -

inspection earlier with a view to implementing the project.

(viii) the proponent of Project Item (60) “Optimisation of Sam Mun Tsai Pier” indicated that after the on-site inspection with the TPDO earlier, he had realised that the structure of the pier was different from the design concept while he had also received opinions of village representatives. He would submit a revised outline to the DC Secretariat. He also enquired of the CEDD if it could allocate funding to support this project.

(ix) the proponent of Project Item (64) “Construction of covered walkway at Wan Tau Kok Lane” advised that Mr. LI Kwok-ying would join as a proponent of this project. A Member said that departments concerned had removed trees from the slopes nearby earlier to minimise the number of egrets roosting in trees and alleviate the public hygiene problems arising from their excrement. Nonetheless, a cover would need to be built for the road section to serve as a rain shelter. The project proponent also raised that given its higher pedestrian flow, Kwong Fuk Road near Wong Shiu Chi Secondary School would be a more suitable site for constructing a cover than the pavement on the other side of Kwong Fuk Road.

(x) a Member hoped that when taking forward DMW projects in the future, departments concerned would strengthen communication with DC Members and residents, and enhance flexibility in the project’s design and tender exercise.

30. Miss Lisa YIP noted Members’ views and responded as follows:

(i) Project Item (45) “Provision of pavement in Tai Po Tau Road”: the TPDO would conduct an on-site inspection again shortly with representatives of the TD and LCSD Tree Team and the Member responsible for following up on the project.

(ii) Project Item (46) “Construction of covered walkway connecting the elevator at the footbridge of Uptown Plaza and the entrance of Wan Tau Tong Estate”: a pile base was imperative for the design of HAD (Works Section) while the underground high-voltage cables at the site could not be relocated. The TPDO would have to follow up on the views of the TD and HyD on this project.

(iii) Project Item (47) “Construction of Covered Walkway at Tai Wo Road westbound (Outside Tai Po Mega Mall)”: the HAD (Works Section) was preparing relevant documents for the project. The TPDO would conduct an on-site inspection again with representatives of the HAD (Works Section) and the project proponent shortly, and promised to strengthen communication with the proponent in the future.

(iv) Project Item (53) “Construction of pavement, lay-bys and cycle track at Tung Tsz Road, Shuen Wan, Tai Po”: a study could be conducted regarding the viability of carrying out the project in three parts, namely, the first part’s being the construction of a passing bay for the section from Universal Gate Road to the road section where - 19 -

the public toilet of Wai Ha Village was located, the second part’s being the section between the public toilet of Wai Ha Village and Tung Tsz Shan Road, and the third part’s being the road section of Tung Tsz Shan Road leading to Hong Kong Scout Association Tung Tsz Scout Centre. Among the three parts, the TD could look into the viability of taking forward the works of the first two parts whereas TPDO Works Section could study the feasibility of the works of the third part.

(v) Project Item (56) “Provision of pavement railings, covered walkway and signage at Wan Tau Kok Lane, Tai Po”: departments concerned were studying the feasibility of widening the existing cover of the pavement near SKH Bishop Mok Sau Tseng Secondary School. The TPDO would also reflect the problem of illegal parking in the neighbourhood to the Police and TD.

(vi) Project Item (60) “Optimisation of Sam Mun Tsai Pier”: the TPDO would relay to the CEDD the proponent’s views regarding allocation of funding for the project.

(vii) upon receipt of important views on projects from relevant departments, the TPDO would inform as soon as practicable Members responsible for following up on the projects or request that the consultants contact Members responsible for following up on the projects themselves.

31. The Chairman raised that there were quite a number of project proposals which had not been dealt with for many years. He suggested that project proposals in the future be processed in chronological order according to the year in which they were put forward, such that the backlog of project proposals that had been made years ago could be cleared as soon as possible.

32. As regards Project Item (48) “Optimisation of the environment in the vicinity of Plover Cove Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)”, Ms. Rebecca LAU of TPDLO advised that Kai Shing Management Services Limited had to remove the private facilities and sundries it had left behind at the works site, so that the HyD could carry out the repaving of road surface and installation of road lights, and the TPDO could take forward related optimisation works.

33. The Chairman hoped that the TPDLO would follow up on the clean-up of the works site of Project Item (48) “Optimisation of the environment in the vicinity of Plover Cove Garden (from Tai Po Wong Siu Ching Clinic to Sung Tak Wong Kin Sheung Memorial School)”.

34. The Chairman reported on the estimated construction cost of the following project:

(i) Project Item (50) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: $3.5 million

Members raised no objections. The Chairman announced that the estimated construction - 20 - cost of the project mentioned above had been endorsed.

35. The DFMC endorsed the report by the TPDO.

(E) DMW projects followed up by the Tai Po District Leisure Services Office of the LCSD (Items (67) to (79) in Annex 2 to TPDC Paper No. DFM 27/2016)

36. Ms. LUI Lok-sze reported that the progress of DMW projects followed up by the Tai Po District Leisure Services Office of the LCSD was detailed at Annex 2 to the captioned paper. She then gave supplementary remarks on the following projects:

(i) Project Item (67) “Improvement works for pet garden of Kwong Fuk Park”: following the on-site inspection with the ASD on 23 June this year, the LCSD had in September provided the ASD further design details for reference and the latter was consolidating the quotations and would make known the evaluation results as soon as practicable. The LCSD would consult the proponent as soon as the ASD provided the draft design layout.

(ii) Project Item (68) “Upgrading and improving of facilities for sitting-out area (ex-HAD facilities)”: works of the sitting-out area on Tung Tsz Road had already completed and the District Councillor concerned and village representatives had also attended the venue handover meeting on 30 September. The venue had been opened for public use on the same day. The project was fully completed.

(iii) Project Item (69) “Provision of arbours with covers for seating benches at Yuen Shin Park”: the LCSD had already invited the project proponent to an on-site inspection on 9 August this year. The LCSD agreed to provide covered seats at two locations in the park which the ASD considered feasible. Following the draft layout plans provided to the LCSD on 6 September this year, the ASD had already submitted the revised plans to the LCSD and would make the cost estimates having regard to the details of the plans. The LCSD had already advised from the perspective of facilities management on the design concerned, now awaiting the cost estimates of the project to be provided by the ASD.

(iv) Project Item (70) “Beautification works (2015/16)”: in connection with the National Day celebrations, the LCSD had already replaced and planted seasonal flowers at the end of September 2016 at Kwong Fuk Road Roundabout, Lam Kam Road Roundabout, Sai Sha Road Roundabout, greening zone at Nam Wan Road central divider, greening zone at Po Heung Street central divider, greening delta at Lam Kam Road central divider and along Fong Ma Po to enhance the festive atmosphere.

(v) Project Item (71) “Provision of information screen at Tai Ming Lane Square, Tai Po”: the project proponent Mr. CHAN Chi-chiu had contacted the LCSD on 18 October - 21 -

and indicated that he understood the introduction of tourist attractions and provision of information screen fell beyond the LCSD’s purview, hence agreed to withdraw this project item. The LCSD had on 20 October contacted the Member responsible for following up on this project, who said that he was aware of and had no comments on the project’s being withdrawn.

(vi) Project Item (72) “Beautification works (2016/17)”: as regards beautification works for Christmas and New Year’s Day, the LCSD would replace and plant seasonal flowers at locations such as the greening zone at Po Heung Street central divider, Kwong Fuk Road Roundabout, Sai Sha Road Roundabout, Lam Kam Road Roundabout, Lam Tsuen Fong Ma Po, along Nam Wan Road, On Po Road, On Po Lane Roundabout, Tai Po Waterfront Park and so on to enhance the festive atmosphere.

(vii) Project Item (73) “Reserve fund for provision of urgent and minor improvement works for leisure venues in Tai Po District or responsibility under LCSD’s purview (2016/17)”: the LCSD was reviewing the items under urgent and minor improvement works for leisure venues in Tai Po District or responsibility under its purview.

(viii) Project Items (74) “Improvement works for lighting system at various venues under Tai Po District Leisure Services Office's purview”, (75) “Improvement works for filtration system at Tai Po Swimming Pool”, (76) “Improvement works for hot water supply system at Tai Wo Sports Centre” and (77) “Improvement works for chiller system at Fu Heng Sports Centre”: the LCSD was currently discussing with the EMSD the scope and completion date of the works concerned.

(ix) Project Item (78) “Provision of leisure facilities at Chui Lok Street Garden”: the LCSD had on 27 October conducted an on-site inspection with the project proponent and discussed the practicability of the works to provide children and elderly fitness equipment.

(x) Project Item (79) “Provision of sink and rainshelter at Tai Ming Lane Square, Tai Po”: the LCSD had already contacted the ASD in relation to the works plan and the latter would conduct an on-site inspection shortly and explore preliminarily the feasibility of the works.

37. The Member responsible for following up on Project Item (71) “Provision of information screen at Tai Ming Lane Square, Tai Po” advised that there was already an information board at the Lane-Square in Tai Po and residents nearby worried that the provision of an electronic information display would lead to light pollution. As such, he decided to shelve this project proposal.

38. The DFMC endorsed the report by Tai Po District Leisure Services Office of the LCSD.

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(F) DMW projects followed up by the Planning Section of the LCSD (Items (80) to (89) in Annex 2 to TPDC Paper No. DFM 27/2016)

39. Mr. Eddie CHAN reported that the progress of DMW projects followed up by the Planning Section of the LCSD was detailed at Annex 2 to the captioned paper. He then gave supplementary remarks on the following projects:

(i) Project Item (80) “Construction of a sitting-out area, children’s playground and pet garden in Nai Chung”: the term consultant was currently carrying out an assessment.

(ii) Project Item (81) “Provision of elderly fitness equipment at the Ting Kok Road outside Ting Nga Court, Tai Po”: the HAD (Works Section) and the term consultant preliminarily estimated that the cost for this project would be $3.4 million. The WGDW had endorsed the project’s estimated cost at its meeting on 14 October this year and now applied to the DFMC for the approval of the project’s estimated cost.

(iii) Project (82) “Provision of a sitting-out area in CARE Village”: the term consultant was evaluating the proposal.

(iv) Project Item (83) “Provision of tourists facilities at the route leading to Plover Cove, Tai Po”: the HAD (Works Section) and the term consultant were currently carrying out an assessment.

(v) Project Item (84) “Provision of benches and removal of railings in the sitting-out area near the staircase leading up to the Railway Museum”: the Railway Museum was following up with the ASD on matters regarding the application for fund allocation.

(vi) Project Item (85) “Optimisation of the open space in San Wa On Lane, Tai Po Tau”: the Works Section of the HAD and the term consultant had preliminarily evaluated the works plan and construction cost. The LCSD, the term consultant and the HAD (Works Section) had already consulted on 20 October this year the Member responsible for following up on this project to ascertain the project content. The term consultant was currently following up on the assessment of the latest project content.

(vii) Project Item (86) “Provision of a sitting-out area in San Uk Tsai, Lam Tsuen, Tai Po”: the LCSD had already received views from departments concerned and the term consultant was currently conducting a preliminary assessment of the proposed scope of works.

(viii) Project Item (87) “Provision of Sitting-Out Area outside , Tai Po”: the HAD (Works Section) and the term consultant had preliminarily evaluated the works plan and construction cost. The LCSD, term consultant and HAD (Works Section) had already consulted on 20 October this year the Member responsible for following up on this project to ascertain the project content. The term consultant was currently following up on the assessment of the latest project content. - 23 -

(ix) Project Items (88) “Provision of children leisure facilities and elderly fitness facilities at Tseng Tau Tsuen” and (89) “Provision of fitness and elderly leisure facilities at Wan Tau Tong”: the LCSD would arrange an on-site inspection and discussion of project content for the term consultant, HAD (Works Section) and project proponent.

40. The Chairman reported on the estimated construction cost of the following project:

(i) Project Item (81) “Provision of elderly fitness equipment at the Ting Kok Road outside Ting Nga Court, Tai Po”: $3.4 million

Members raised no objections. The Chairman announced that the estimated construction cost of the project mentioned above had been endorsed.

41. The DFMC endorsed the report by the Planning Section of the LCSD.

III. Proposed District Minor Works Projects 2016/17 (enhancement arrangements) (TPDC Paper No. DFM 28/2016)

42. The Chairman reported as follows: the Secretariat had received a total of two proposals for DMW projects 2016/17 submitted under the enhancement arrangements. The WGDW had vetted at its meeting on 14 October this year the two project proposals recommended respectively by the Agriculture, Fisheries, Commerce, Industries, Tourism and Recreation Affairs Committee and the Environment, Housing and Works Committee, for which an order of priority had also been assigned. Details concerning the project proposals and their order of priority could be found in the captioned paper.

43. The DFMC endorsed the proposals contained in the captioned paper.

I V. Development of a golf course at a closed landfill in Shuen Wan (TPDC Paper No. DFM 29/2016)

44. The Chairman asked Members to note the latest progress report on the development of a golf course at a closed landfill in Shuen Wan contained in Paper No. DFM 29/2016.

45. A Member was dissatisfied that the project had yet to complete after having been prepared and studied for almost a decade. He requested that the Environmental Protection Department (“EPD”) send a representative to attend the next meeting to report the progress of the project.

46. A Member opined that the content of the present report was similar to that of the previous - 24 -

ones. He requested that departments concerned prepare a works progress plan for the next report.

47. The Chairman said that the EPD had indicated that there had not been any progress to report so far since its representative had reported and given response at the DFMC meeting in March this year, and that Members were welcome to make their queries known to the EPD should they have any. He understood Members’ dissatisfaction and advised that the DFMC would invite EPD’s representative to report the works progress at the next meeting.

48. Members noted the above report.

(Post-meeting note: The Secretariat had already relayed to the EPD DFMC’s requests in connection with this agenda item.)

V. Establishment of a District Minor Works Database for all 18 District Councils (TPDC Paper No. DFM 30/2016)

49. The Chairman advised that Mr. LAU Yung-wai, Mr. KWAN Wing-yip, Mr. Francis YAM, Mr. AU Chun-wah, Mr. YAM Man-chuen and Mr. CHOW Yuen-wai had written to the Secretariat on 26 October 2016 to request that the captioned agenda item be discussed at this meeting. The Chairman asked Mr. LAU Yung-wai to introduce the said paper and read out his motion (seconded by Mr. KWAN Wing-yip, Mr. Francis YAM, Mr. AU Chun-wah, Mr. YAM Man-chuen and Mr. CHOW Yuen-wai).

50. The Chairman indicated that the Secretariat had already enquired of the Home Affairs Department (“HAD”) earlier about the aforementioned matter. He asked the Secretary to brief on the interim reply from the HAD.

51. The Secretary said that the HAD had replied earlier in relation to this agenda item as follows:

To provide more channels to facilitate public understanding of the District Minor Works (“DMW”) Programme and to offer Members the possibility of viewing on a website details of works that had been completed in various districts territory-wide for their reference while implementing DMW projects, the Home Affairs Department had in mid-2015 set up a dedicated website for DMW Programme (www.dmw.gov.hk) to give an introduction to some completed projects. Basic information of newly completed facilities including sitting-out areas and playgrounds, gardens, pavilions, arbours, rain shelters, landmarks, covered walkways, handrails and railings and so on would in general be uploaded to the said website. Information being uploaded included the project type, project details, the year of completion, photos and enquiry hotline.

- 25 -

At present, details of approximately 230 projects of various types had already been uploaded to the website. Information of facilities that had been completed before mid-2015 would also be uploaded in batches.

As regards the itemised breakdown of expenditure involved in the projects concerned, uploading such details would have little value for reference since the construction cost of each project would be affected by unique environmental factors such as whether or not the works site was remotely located, distribution of underground utilities and if the construction site was narrow and so on. Hence, the Home Affairs Department did not recommend listing out the total expenditure of each project on the website.

52. Members’ opinions and questions were summed up as follows:

(i) several Members opined that the dedicated website for DMW Programme set up by the HAD, which contained only simple information of projects that had been completed, fell short of serving as a reference for Members while taking forward DMW projects. They requested that the HAD provide via a suitable platform more in-depth information such as a basic overview of completed DMW projects in all 18 districts in Hong Kong, their design and related plans, breakdown of expenditure and difficulties encountered when implementing the projects, such that Members of various DCs, when proposing and following up on DMW projects, could refer to different designs available for facilities of the same type and the difference in expenditure such designs would incur, so as to propose more suitable and feasible projects.

(ii) a Member said that each DMW project was unique in itself and affected by factors such as works design, environment, underground facilities and so on. Construction costs for similar designs might vary significantly, project expenditure was therefore of limited value for reference. A Member said he understood that even for projects of the same type, their construction costs could be affected by objective factors such as the increase in construction costs. He also understood that construction costs for projects of the same type could vary under different circumstances. Nevertheless, he was of the view that information about construction costs of projects in different districts could facilitate Members’ optimal use of public money by figuring out the estimated construction cost when preparing a project proposal. A Member said that for facilities of the same type, he would want to adopt a design that was different from the previous ones and had more distinctive features. However, if he learned from the reference data that adopting such designs would lead to a significant rise in the construction cost of the project, he would not consider doing so.

(iii) a Member raised that many members of the public and community bodies had asked him about the details of DMW projects such as the materials used, environmental - 26 -

factors involved and so on. Setting up a District Minor Works Database for all 18 District Councils and sharing the information about projects that were completed, under planning or underway would enhance the transparency of the implementation process of DMW projects. A Member said that departments concerned should first study from the legal perspective which of the relevant documents would be suitable for disclosure and then upload those documents which could be disclosed to a suitable platform as far as possible.

(iv) a Member pointed out that as not all DC Members possessed professional knowledge in engineering, they could explain the project content only in plain language when preparing their DMW project proposals, which would then be forwarded to the departments concerned and consultant companies for study and design straight away. As such, the preliminary design and construction cost might vary from what the project proponent had conceived and thus had to be revised. Having a grasp of more in-depth information of projects would be conducive to proponents’ effective communication and discussion with departments concerned in relation to their project proposals.

(v) a Member suggested that representatives of the section of the HAD responsible for DMW and the management of the aforementioned DMW website be invited to attend DFMC meetings to gain an understanding of and follow up on Members’ proposals and requests.

(vi) some Members recommended that the HAD optimise and refine the existing DMW website and upload more in-depth project details to the website.

(vii) a Member suggested that names of project proponents be listed on the said DMW website.

53. The Chairman asked if any Members would amend the motion moved by Mr. LAU Yung-wai.

54. Dr. LAU Chee-sing moved an amendment, seconded by Mr. Ken YU, to the motion. The Chairman asked the Secretary to read out the amendment.

55. Some Members opined that the existing website was merely one that offered the public some introductory information about DMW projects, instead of the database they had proposed to set up which would serve as a reference for Members while taking forward DMW projects. Uploading too many complicated details to the existing website would be confusing for the general public. That was why they suggested that the HAD set up a database in addition to the existing website. Moreover, they were of the view that the amendment had a different definition for database from that of the original motion, while the existing website did not provide information about project design, in other words, the said website was in no way a database for DMW project design. Hence, they did not approve of the amendment.

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56. Dr. LAU Chee-sing replaced his amendment with an impromptu motion, which was seconded by Mr. Ken YU.

57. The Chairman advised that pursuant to Order 17 of the TPDC Standing Orders, unless otherwise agreed by the Chairman, any Members who wished to move a motion were required to give the Secretary 10 clear working days’ notice in advance of a forthcoming meeting. He approved the impromptu motion moved by Dr. LAU Chee-sing.

58. The Chairman directed the DFMC to vote on the motion moved by Mr. LAU Yung-wai. After voting, there were six votes in favour of the motion, zero vote against and nine abstentions. The motion being passed was as follows:

The DFMC demanded that the Home Affairs Department (“HAD”) set up a District Minor Works database for all 18 District Councils and classify the project designs according to the standards prepared by the HAD, and allow District Councillors to browse and refer to the design of existing projects to gain an understanding of the itemised breakdown of expenditure involved in the projects and enhance the flexibility of the design of minor works projects.

59. The Chairman directed the DFMC to vote on the motion moved by Dr. LAU Chee-sing. After voting, there were 15 votes in favour of the motion, zero vote against and zero abstention. The motion being passed was as follows:

The DFMC demanded that the Home Affairs Department (“HAD”) enhance and refine the District Minor Works design database for all 18 District Councils and classify the design of projects that had been completed for all District Councillors’ reference so that they could gain an understanding of the itemised breakdown of expenditure involved in the projects and enhance the flexibility and transparency of the design of minor works projects.

60. The Chairman advised that the Secretariat would relay Members’ views to the HAD and recommended that the section of the HAD dedicated to matters related to DMW and the management of the DMW website send representatives to attend DFMC meetings to gain an understanding of and follow up on Members’ proposals and requests.

(Post-meeting note: The Secretariat had already relayed Members’ views and requests in relation to this agenda item to the HAD.)

VI. Reports of working groups

(1) Working Group on District Works - 28 -

61. Mr. Patrick TANG reported as follows: the WGDW held its fifth meeting of this year on 14 October 2016, at which it followed up on the progress of DMW projects that had been approved and endorsed the estimated costs of the following five projects:

(i) TP-DMW 155 “Reconstruction of pavilion near public pier at Tap Mun, Sai Kung North, Tai Po”: $1.8 million

(ii) TP-DMW 162 “Provision of a sitting-out area at the former Shu Yan School site in Cheung Shue Tan Village”: $9.86 million

(iii) TP-DMW 206 “Provision of railing and benches to landscape area at Fo Chun Road, Pak Shek Kok, Tai Po”: $180,000

(iv) “Construction of Covered Walkway at Nam Wan Road Adjacent to footbridge NF132”: $3.5 million

(v) “Provision of elderly fitness equipment at the Ting Kok Road outside Ting Nga Court, Tai Po”: $3.4 million

62. Details of the WGDW’s discussion of each project could be found in the Paper and Annex of Agenda Item II. In addition, the WGDW had at the meeting examined the proposals of the DMW projects in 2016/17 submitted under the enhancement arrangements. Details of the project items endorsed and their proposed priorities could be found in the Paper of Agenda Item III. Besides, the WGDW endorsed the proposals made by the LCSD regarding the naming of two facilities in Chinese and English and to impose a total smoking ban on the facilities so as to facilitate the LCSD’s follow up on the gazette procedure and subsequent management of the facilities.

(2) Working Group on Facilities Management

63. Dr. LAU Chee-sing reported as follows: the Working Group on Facilities Management (“WGFM”) held its fourth meeting of this year on 14 October 2016. The WGFM noted the report by the TPDO on the management of community centre/community halls from June to September 2016 and the report by the LCSD on the management of local facilities under its charge from June to August 2016.

64. The DFMC endorsed the reports by the two working groups.

VII. Schedule of meetings of the DFMC in 2017 (TPDC Paper No. DFM 31/2016)

65. The Chairman requested that Members note Paper No. DFM 31/2016 Schedule of meetings of - 29 -

the DFMC in 2017.

66. Members noted the said paper.

VIII. Any other business - Reply of the Leisure and Cultural Services Department on the progress of leisure and cultural services projects in Tai Po District (TPDC Paper No. DFM 32/2016)

67. The Chairman requested that Members note Paper No. DFM 32/2016 Reply of the Leisure and Cultural Services Department on the progress of leisure and cultural services projects in Tai Po District.

68. Members noted the said paper.

IX. Date of next meeting

69. The next meeting would be held at 9:30 a.m. on 12 January 2017 (Thursday).

70. There being no other business, the meeting was adjourned at 12:50 p.m.

Tai Po District Council Secretariat December 2016