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Te Awamutu Community Board 9 March 2020 - Agenda

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Te Awamutu Community Board 9 March 2020 - Agenda Te Awamutu Community Board 9 March 2020 - Agenda Te Awamutu Community Board 9 March 2020 Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu AM Holt (Chairperson), CG Derbyshire, RM Hurrell, J Taylor, KG Titchener, Councillor LE Brown, Councillor SC O'Regan 09 March 2021 06:00 PM Agenda Topic Page 1. Apologies 3 2. Disclosure of Members' Interests 4 3. Late Items 5 4. Confirmation of Order of Meeting 6 5. Public Forum 7 6. Confirmation of Minutes 8 6.1 Te Awamutu Community Board Minutes 9 February 2021 9 7. Draft Memorial Park Concept Plan - Public feedback and staff recommendations 14 8. Quarterly Reports 42 8.1 Community Services Quarterly Report 43 8.2 Property Quarterly Report 63 8.3 Transportation Quarterly Report 74 9. Community Board Rural Tour 2021 87 9.1 Appendix 1 - Te Awamutu & Kakepuku Wards Map 90 10. Treasury Report 91 11. Discretionary Fund Application 94 11.1 Appendix 1 - Discretionary Fund Application 95 12. Chairperson's Report 98 1 Te Awamutu Community Board 9 March 2020 - Agenda 13. Board Members Report from Meetings attended on behalf of the Te Awamutu Community 100 Board 14. Date of Next Meeting 101 2 Te Awamutu Community Board 9 March 2020 - Apologies To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Apologies A member who does not have leave of absence may tender an apology should they be absent from all or part of a meeting. The Chairperson (or acting chair) must invite apologies at the beginning of each meeting, including apologies for lateness and early departure. The meeting may accept or decline any apologies. Members may be recorded as absent on community board business where their absence is a result of a commitment made on behalf of the community board. For clarification, the acceptance of a member’s apology constitutes a grant of ‘leave of absence’ for that specific meeting(s). 1 RECOMMENDATION That the Te Awamutu Community Board accept the apologies of Councillor L Brown for non-attendance. 3 Te Awamutu Community Board 9 March 2020 - Disclosure of Members' Interests To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Disclosure of Members’ Interests Members are reminded to stand aside from decision making when a conflict arises between their role as an elected member and any private or external interest they may have. 4 Te Awamutu Community Board 9 March 2020 - Late Items To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Late Items Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting as an agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas and content. 5 Te Awamutu Community Board 9 March 2020 - Confirmation of Order of Meeting To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Confirmation of Order of Meeting 1 RECOMMENDATION That the Te Awamutu Community Board confirm the order of the meeting. 6 Te Awamutu Community Board 9 March 2020 - Public Forum To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Public Forum Public forums are designed to enable members of the public to bring matters, not necessarily on the meeting’s agenda, to the attention of the local authority. In the case of a community board any issue, idea or matter raised in a public forum must fall within the terms of reference of that body. Requests to attend the public forum must be to the Governance Team ([email protected]) at least one clear day before the meeting. Requests should outline the matters that will be addressed by the speaker. Speakers can speak for up to five (5) minutes. No more than two speakers can speak on behalf of an organisation during a public forum. At the conclusion of the presentation elected members may ask questions of speakers. Questions are to be confined to obtaining information or clarification on matters raised by a speaker. Following the public forum no debate or decisions will be made at the meeting on issues raised during the forum unless related to items already on the agenda. 7 Te Awamutu Community Board 9 March 2020 - Confirmation of Minutes To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Minutes of the Previous Meeting 1 SUMMARY To confirm the minutes of the ordinary meeting held 9 February 2021. 2 RECOMMENDATION That the Te Awamutu Community Board confirm the minutes of the meeting held 9 February 2021, as circulated with the agenda, as a true and correct record of proceedings. 8 Te Awamutu Community Board 9 March 2020 - Confirmation of Minutes Minutes for Te Awamutu Community Board 9 February 2020 09/02/2021 | 06:00 PM NZST Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu Present AM Holt (Chairperson); CG Derbyshire; RM Hurrell; J Taylor; KG Titchener; Councillor LE Brown Attendees Sally Sheedy, Manager Community Services; Sally Fraser, Waste Minimisation Officer; Richard Bax, Consultant Engineer; Martin Mould. Manager Water Services; Karl Tutty, Manager Compliance; Public Apologies RESOLVED 6/21/01 That the apologies for non-attendance from Councillor O'Regan be received Taylor/Hurrell Disclosure of Members' Interests There were no disclosures of interest Late Items There were no late items Confirmation of Order of Meeting RESOLVED 6/21/02 That the order of the meeting be confirmed Derbyshire/Brown Minutes for Te Awamutu Community Board 9 Februar... | 1 10558290 9 Te Awamutu Community Board 9 March 2020 - Confirmation of Minutes Public Forum Resident Mrs Wallace spoke about the history of concrete strips found in Selwyn Park, noting that they were of historical significance as a school and mission house and wants to put a plaque on the site noting its significance. Confirmation of Minutes RESOLVED 6/21/03 That the minutes of the meeting held 8 December 2020, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Taylor/Hurrell Proposed Kerbside Food Scrap Collection The purpose of the report, included in the agenda, was to inform Community Board members on a process to consider a kerbside food scrap collection for urban residential dwellings that was workshopped at the 1 December 2020 Strategic Planning & Policy Committee. Sally Sheedy, Waste Minimisation Officer, answered questions from the members of the community board. RESOLVED 6/21/04 That the Te Awamutu Community Board receive the report ‘Proposed Kerbside Food Scrap Collection’ (Document 10547890) of Sally Fraser, Waste Minimisation Officer. Brown/Hurrell Understanding Development Contributions The purpose of the report, included in the agenda, was to provide a high level explanation of Development Contributions to the Te Awamutu Community Board. Richard Bax, Consultant Engineer, provided a presentation and answered questions from community board members. RESOLVED 6/21/05 That the information contained in the report Development Contributions (Document 10549960) of Richard Bax Consultant Engineer be received Derbyshire/Hurrell Centennial Park Concept Refresh The purpose of this report, included in the agenda, is to inform and update the Te Awamutu Community Board of a concept refresh for Centennial Park undertaken by the Community Services Unit. Brad Ward, Community Facilities Team Leader and Regan McFall answered questions from the members of the community board. Minutes for Te Awamutu Community Board 9 Februar... | 2 10558290 10 Te Awamutu Community Board 9 March 2020 - Confirmation of Minutes RESOLVED 6/21/06 That the Te Awamutu Community Board a) Receive the information contained in the report Centennial Park Concept Refresh (Document number 10538526) of Brad Ward, Community Facilities Team Leader; and b) Confirm support for the Concept Plan Refresh. c) Confirm support for community projects for the bike skills track and skate park upgrades Hurrell/Titchener Quarterly Reports The purpose of the quarterly reports, included in the agenda, was to provide information on activities pertaining to Water Services, Civil Defence Emergency Management (CDEM) and District Growth. Martin Mould, Manager Water Services, reported on the activities of the Water Services team including an update on the local water alert levels, measurement of lead in Dunedin's water supply and nitrates pertaining to the Fonterra 'ghost' farms. Karl Tutty, Manager Compliance reported on the activities of the District Growth and CDEM teams and answered questions from members of the community board. RESOLVED 6/21/07 That the Water Services Quarterly Report (document 10512639) of Martin Mould, Manager Water Services, Civil Defence Emergency Management Quarterly Report (document 10532764) of David Simes, Emergency Management Operations Manager and District Growth Quarterly Report (document 10544006) of Wayne Allan, Group Manager District Growth and Regulatory Services be received. Derbyshire/Hurrell Treasury Report The report, included in the agenda, detailed the funds available to the Te Awamutu Community Board for the allocation of discretionary grants. RESOLVED 6/21/08 That the ‘Treasury Report – Te Awamutu Community Board’ of Nada Milne, Financial Accountant for the period ended 31 December 2020 be received. Brown/Taylor Te Awamutu Christmas Tree Invoice At the 10 November 2020 Te Awamutu Community Board meeting, the board approved payment of up to $2,700.00 plus GST towards providing lights for the 2020 Lights in the Christmas Tree. An account of $2,695.50 was received and then an additional invoice of $81.50 plus GST was also received.
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