Te Awamutu Community Board 9 March 2020 - Agenda
Te Awamutu Community Board 9 March 2020 Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu
AM Holt (Chairperson), CG Derbyshire, RM Hurrell, J Taylor, KG Titchener, Councillor LE Brown, Councillor SC O'Regan
09 March 2021 06:00 PM
Agenda Topic Page
1. Apologies 3
2. Disclosure of Members' Interests 4
3. Late Items 5
4. Confirmation of Order of Meeting 6
5. Public Forum 7
6. Confirmation of Minutes 8
6.1 Te Awamutu Community Board Minutes 9 February 2021 9
7. Draft Memorial Park Concept Plan - Public feedback and staff recommendations 14
8. Quarterly Reports 42
8.1 Community Services Quarterly Report 43
8.2 Property Quarterly Report 63
8.3 Transportation Quarterly Report 74
9. Community Board Rural Tour 2021 87
9.1 Appendix 1 - Te Awamutu & Kakepuku Wards Map 90
10. Treasury Report 91
11. Discretionary Fund Application 94
11.1 Appendix 1 - Discretionary Fund Application 95
12. Chairperson's Report 98
1 Te Awamutu Community Board 9 March 2020 - Agenda
13. Board Members Report from Meetings attended on behalf of the Te Awamutu Community 100 Board
14. Date of Next Meeting 101
2 Te Awamutu Community Board 9 March 2020 - Apologies
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Apologies
A member who does not have leave of absence may tender an apology should they be absent from all or part of a meeting. The Chairperson (or acting chair) must invite apologies at the beginning of each meeting, including apologies for lateness and early departure. The meeting may accept or decline any apologies. Members may be recorded as absent on community board business where their absence is a result of a commitment made on behalf of the community board.
For clarification, the acceptance of a member’s apology constitutes a grant of ‘leave of absence’ for that specific meeting(s).
1 RECOMMENDATION
That the Te Awamutu Community Board accept the apologies of Councillor L Brown for non-attendance.
3 Te Awamutu Community Board 9 March 2020 - Disclosure of Members' Interests
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Disclosure of Members’ Interests
Members are reminded to stand aside from decision making when a conflict arises between their role as an elected member and any private or external interest they may have.
4 Te Awamutu Community Board 9 March 2020 - Late Items
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Late Items
Items not on the agenda for the meeting require a resolution under section 46A of the Local Government Official Information and Meetings Act 1987 stating reasons why the item was not on the agenda and why it cannot be dealt with at a subsequent meeting as an agenda item. It is important to note that late items can only be dealt with when special circumstances exist and not as a means of avoiding or frustrating the requirements in the Act relating to notice, agendas and content.
5 Te Awamutu Community Board 9 March 2020 - Confirmation of Order of Meeting
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Confirmation of Order of Meeting
1 RECOMMENDATION
That the Te Awamutu Community Board confirm the order of the meeting.
6 Te Awamutu Community Board 9 March 2020 - Public Forum
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Public Forum
Public forums are designed to enable members of the public to bring matters, not necessarily on the meeting’s agenda, to the attention of the local authority. In the case of a community board any issue, idea or matter raised in a public forum must fall within the terms of reference of that body.
Requests to attend the public forum must be to the Governance Team ([email protected]) at least one clear day before the meeting. Requests should outline the matters that will be addressed by the speaker.
Speakers can speak for up to five (5) minutes. No more than two speakers can speak on behalf of an organisation during a public forum. At the conclusion of the presentation elected members may ask questions of speakers. Questions are to be confined to obtaining information or clarification on matters raised by a speaker. Following the public forum no debate or decisions will be made at the meeting on issues raised during the forum unless related to items already on the agenda.
7 Te Awamutu Community Board 9 March 2020 - Confirmation of Minutes
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Minutes of the Previous Meeting
1 SUMMARY
To confirm the minutes of the ordinary meeting held 9 February 2021.
2 RECOMMENDATION
That the Te Awamutu Community Board confirm the minutes of the meeting held 9 February 2021, as circulated with the agenda, as a true and correct record of proceedings.
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Minutes for Te Awamutu Community Board 9 February 2020 09/02/2021 | 06:00 PM NZST Council Chambers, Waipa District Council, 101 Bank Street, Te Awamutu
Present AM Holt (Chairperson); CG Derbyshire; RM Hurrell; J Taylor; KG Titchener; Councillor LE Brown Attendees Sally Sheedy, Manager Community Services; Sally Fraser, Waste Minimisation Officer; Richard Bax, Consultant Engineer; Martin Mould. Manager Water Services; Karl Tutty, Manager Compliance; Public
Apologies RESOLVED 6/21/01 That the apologies for non-attendance from Councillor O'Regan be received Taylor/Hurrell
Disclosure of Members' Interests There were no disclosures of interest
Late Items There were no late items
Confirmation of Order of Meeting RESOLVED 6/21/02 That the order of the meeting be confirmed Derbyshire/Brown
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Public Forum Resident Mrs Wallace spoke about the history of concrete strips found in Selwyn Park, noting that they were of historical significance as a school and mission house and wants to put a plaque on the site noting its significance.
Confirmation of Minutes RESOLVED 6/21/03 That the minutes of the meeting held 8 December 2020, as circulated with the agenda, be confirmed as a true and correct record of proceedings. Taylor/Hurrell
Proposed Kerbside Food Scrap Collection The purpose of the report, included in the agenda, was to inform Community Board members on a process to consider a kerbside food scrap collection for urban residential dwellings that was workshopped at the 1 December 2020 Strategic Planning & Policy Committee. Sally Sheedy, Waste Minimisation Officer, answered questions from the members of the community board.
RESOLVED 6/21/04 That the Te Awamutu Community Board receive the report ‘Proposed Kerbside Food Scrap Collection’ (Document 10547890) of Sally Fraser, Waste Minimisation Officer. Brown/Hurrell
Understanding Development Contributions The purpose of the report, included in the agenda, was to provide a high level explanation of Development Contributions to the Te Awamutu Community Board. Richard Bax, Consultant Engineer, provided a presentation and answered questions from community board members.
RESOLVED 6/21/05 That the information contained in the report Development Contributions (Document 10549960) of Richard Bax Consultant Engineer be received Derbyshire/Hurrell
Centennial Park Concept Refresh The purpose of this report, included in the agenda, is to inform and update the Te Awamutu Community Board of a concept refresh for Centennial Park undertaken by the Community Services Unit. Brad Ward, Community Facilities Team Leader and Regan McFall answered questions from the members of the community board.
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RESOLVED 6/21/06 That the Te Awamutu Community Board a) Receive the information contained in the report Centennial Park Concept Refresh (Document number 10538526) of Brad Ward, Community Facilities Team Leader; and b) Confirm support for the Concept Plan Refresh. c) Confirm support for community projects for the bike skills track and skate park upgrades Hurrell/Titchener
Quarterly Reports The purpose of the quarterly reports, included in the agenda, was to provide information on activities pertaining to Water Services, Civil Defence Emergency Management (CDEM) and District Growth. Martin Mould, Manager Water Services, reported on the activities of the Water Services team including an update on the local water alert levels, measurement of lead in Dunedin's water supply and nitrates pertaining to the Fonterra 'ghost' farms. Karl Tutty, Manager Compliance reported on the activities of the District Growth and CDEM teams and answered questions from members of the community board.
RESOLVED 6/21/07 That the Water Services Quarterly Report (document 10512639) of Martin Mould, Manager Water Services, Civil Defence Emergency Management Quarterly Report (document 10532764) of David Simes, Emergency Management Operations Manager and District Growth Quarterly Report (document 10544006) of Wayne Allan, Group Manager District Growth and Regulatory Services be received. Derbyshire/Hurrell
Treasury Report The report, included in the agenda, detailed the funds available to the Te Awamutu Community Board for the allocation of discretionary grants.
RESOLVED 6/21/08 That the ‘Treasury Report – Te Awamutu Community Board’ of Nada Milne, Financial Accountant for the period ended 31 December 2020 be received. Brown/Taylor
Te Awamutu Christmas Tree Invoice At the 10 November 2020 Te Awamutu Community Board meeting, the board approved payment of up to $2,700.00 plus GST towards providing lights for the 2020 Lights in the Christmas Tree. An account of $2,695.50 was received and then an additional invoice of $81.50 plus GST was also received. Payment for the second invoice required the approval of the Te Awamutu Community Board.
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RESOLVED 6/21/09 That the Te Awamutu Community Board a) Receive the report ‘Te Awamutu Christmas Tree Invoice’ (Document 10549513) of Keryn Phillips, Governance Officer, and b) Approve payment of $4.50 plus GST of uncommitted funds from resolution 6/20/100 and an additional $77.00 plus GST (Total $81.50 plus GST) is paid to McFall Management Limited trading as Deco Light for additional parts supplied for the Te Awamutu Christmas Tree from the community board’s discretionary fund Derbyshire/Taylor
New Zealand Community Boards Conference 2021 The purpose of this report, included in the agenda, was to decide who from the Te Awamutu Community Board would attend the New Zealand Community Boards Conference. The biennial conference was introduced in 1997 to bring together the community boards of New Zealand to share practice and to help improve the understanding and work of community boards. The 2021 Community Boards Conference will take place 22 to 24 April in Gore. The theme of the conference is Interconnected Communities and a range of keynote speakers as well as informative workshops are planned, delivered by Community Board members with stories and experiences to share. There is funding available in the Community Board training and travel budgets to attend the conference, however, this would only cover the costs of one attendee. If the community board wishes to send two Board Members, funds from its discretionary fund would be required to assist with the costs.
RESOLVED 6/21/10 That the Te Awamutu Community Board a) Receive the report “New Zealand Community Boards Conference 2021” (Document 10549030) of Keryn Phillips, Governance Officer, and b) Approve Chairperson Holt attend the New Zealand Community Boards Conference to held in Gore, 22-24 April 2021 Derbyshire/Titchener
Board Members Report from Meetings attended on behalf of the Te Awamutu Community Board Board member Derbyshire has had further discussion with KiwiRail regarding the state of its platform in Te Awamutu. KiwiRail has responded to his request to beautify the area by suggesting that this could be a community project. Councillor Brown reported that the Te Awamutu Lions Club was looking at the old Te Awamutu Bunnings site as a location for the climax engine. Te Awamutu Rotary Club and Cambridge Rotary Club are looking at starting a regular e-waste collection late March/early April.
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Chairperson Holt attended the Kihikihi Ratepayers Association meeting, which is putting together a plan for what is wanted in Kihikihi to present to the Long Term Plan.
Date of Next Meeting The date of the next meeting is 9 March 2021
That being all the business the meeting closed at 8.28pm
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13 Te Awamutu Community Board 9 March 2020 - Draft Memorial Park Concept Plan - Public feedback and staff recommendations
To: The Chairperson and Members of the Te Awamutu Community Board From: Tofeeq Ahmed, Reserves Planner Subject: Draft Memorial Park Concept Plan – Public feedback and staff recommendations Meeting Date: 9 March 2021
1 PURPOSE
The purpose of this report is to provide a summary of community feedback on the draft Memorial Park Concept Plan (draft plan) and to seek endorsement of staff’s recommended changes to the draft plan in response to the feedback.
The draft plan was approved by the Council’s Strategic Planning and Policy Committee on 5 May 2020 (Document number 10374214) for public consultation. Individuals and organisations were able to provide feedback both online and via hard copy forms over an eight week period from 18 May to 13 July 2020.
There was a high level of interest in the draft plan, with 517 forms of feedback received; 45 percent of these being in the form of a petition. There was strong desire voiced by many to retain and restore all of the original memorial features, to retain some vehicle access and car parking through the park, and to ensure an improved park maintenance regime going forward.
However, many saw merit in some of the proposals put forward; particularly the proposed restoration of the Mangaohoi and Mangapiko streams and puna (natural springs), the creation of a gathering place at the stream confluence where people could stop and learn about the area and its connections, new wayfinding and educational signage, and development of more accessible tracks for walking and cycling.
Staff recommendations in response to community feedback is set out in appendix 4.
The main recommended changes to the draft plan include: . retain the majority of heritage features as they currently are . provide for one-way vehicle access through the park and retain existing carparks . review the alignment of the broad pathway spine
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. replace the existing playground and develop a māra hūpara play trail on the other side of the Mangaohoi Stream, and . retain one third of the pond for its open water amenity and develop the surrounding area to create wetlands and increase the mown grass area. These changes together with community feedback informed staff’s recommended changes to the implementation programme (see appendix 5). The following appendices accompany this report: . Appendix 1 – Copy of survey form that was available online and in hardcopy . Appendix 2 – Feedback received . Appendix 3 – Feedback petition form . Appendix 4 - Summary of changes to draft plan . Appendix 5 – Staff recommendations on amendments to the draft plan’s action plan
2 RECOMMENDATIONS
That the Te Awamutu Community Board:
a) RECEIVE the report titled Draft Memorial Park Concept Plan – Public feedback and staff recommendations from Tofeeq Ahmed, Reserve Planner (Document number 10555464); and
b) ENDORSE staff recommended changes to the draft Memorial Park Concept Plan as set out in appendices 4 and 5 (Document number 10555464).
3 BACKGROUND
Memorial Park is highly valued by Te Awamutu residents as a place to acknowledge and remember the personal courage and sacrifice of those who served in World War Two and what they fought for, a place to recreate and a place to restore our biodiversity and improve the health of the two streams that run through it. For mana whenua it is a place where their ancestors lived, undertook cultural practices and where they see an opportunity to restore their identity and connection to place, and share the multiple layers of history associated with both the land on which the park was developed and the awa that flow through it. Throughout the park there are a number of commemorative features that were part of Harrold G Babbage’s original design to create a place of remembrance. Council, as the administering body for the park, has previously undertaken a range of projects to provide quality amenities and address issues such as water quality and the future of non-operational assets.
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In 2018, Council identified the need for a concept plan to identify, protect, restore and enhance the values associated with the park, and to provide a coordinated and staged approach to implementing the plan. This work was approved by the Service Delivery Committee in October 2018 (15/18/72) with landscape architects, Boffa Miskell Ltd, awarded the contract to develop the concept plan. Boffa Miskell Ltd and Community Services staff, in partnership with mana whenua, developed the draft plan based on the input from the Te Awamutu Community Board, Te Awamutu Netball Association, the Returned and Services’ Association, Strategic Planning and Policy Committee and historic reports. The draft concept plan was approved by the Strategic Planning and Policy Committee on 5 May 2020 (Doc Set ID 10374214) for public consultation. In response to Covid-19, Council extended the public engagement period to 8 weeks (18 May to 13 July 2020) and took a number of measures to ensure the public were informed of the opportunity to provide feedback on the draft plan. This included numerous press releases and social media posts, a letter drop, signs up in local businesses, a drop-in session at the park and Council staff attending a Grey Power meeting. A copy of the online survey and available in hard copy is included in Appendix 2. Staff analysed the feedback, met with mana whenua, RSA and Friends of Memorial Park representatives to discuss aspects of the feedback and staff’s recommendations.
4 PUBLIC FEEDBACK ANALYSIS
Number of forms received and method by which people provided feedback
A total of 517 forms of feedback were received (Appendix 3). 33% of this feedback was provided using the online feedback form and 67% was provided by alternative means.
Feedback on key design aspirations
The draft plan sets out key design aspirations to guide decisions. The community was asked to rank these based on what is most important to them. The ranking from most important to least was: 1. Acknowledging and honouring the cultural significance and history of the park. 2. Restoring the Mangaohoi Stream and the Mangapiko Stream. 3. Well-connected pathway network providing access for people of all ages, life stages and abilities. 4. Education and play grounded in ecology and culture. 5. Multi-use of spaces such as sports courts and the amphitheatre.
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Feedback on key aspects of the draft concept plan The draft plan identified a number of proposals to deliver the key design aspirations. The survey was designed to collect the community’s opinion of the draft plan’s key proposals under the following categories: . Heritage and open space for community gathering . Vegetation and planting, and . Infrastructure. The results shown in Figure 1 highlight the protection, restoration and maintenance of heritage features such as the perfumed garden and gazebo, the stone wall and the sunken cross, received the greatest level of support. This was also supported by the 204 petitions received to fix and leave the WW2 memorial and 29 petitions supporting the retention of the WW2 memorial concept/ theme of the park. The proposals receiving the second and third highest levels of support respectively, were to redesign and replace the three Mangaohoi Stream bridges and the proposed riparian planting along the Mangaohoi and Mangapiko streams. One third or more of those that answered the survey also indicated their support for: . new wayfinding and interpretation signage . removal of cars from the interior of the reserve . development of a wide pathway with plant identification trail and pergola improvements . a new western gateway . retaining and improving the viewshafts to the streams . a māra hūpara playground . replacing the pond with a large open space area for community gatherings and restoring the puna . restoration and reconnection of the puna through the amphitheatre . creation of a gathering place at the stream confluence where people could stop and learn about the area and its connections, and . development of a wide primary pathway with plant identification trail. The proposals with the lowest levels of support were amenity planting around heritage features, the kohikohi planting for cultural harvest, the new pavilion space for community gatherings, and relocation of the amphitheatre and historic relief wall.
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Figure 1. Support for the draft plan’s proposals (Number of the 270 respondents that selected each proposal as one of the eight proposals they supported)
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The community was asked to highlight aspects of the plan they did not support using free form text. The main issue raised was concern the memorial focus of the park would be diminished through the proposed changes and this would negatively impact the park, disrespecting the wishes of those who contributed to the parks original development.
Figure 2 sets out the number of respondents that highlighted opposition to or concerns about aspects of the plan. It excludes the 204 petitions received to fix and leave the WW2 Memorial refer to appendix 2a and another 34 respondents stated they wanted to fix and leave Memorial Park as it is as this feedback didn’t highlighted any specific key aspects they didn’t like from the plan. Many respondents asserted lack of maintenance was the key issue and that maintenance should be undertaken to reinstate the park to its former glory. This assertion particularly related to the pond which 117 respondents (and the 204 people that signed petitions and 34 others that provided generic feedback to fix and leave Memorial Park as it is ) opposed being removed. 94 respondents (and the 204 people that signed petitions and 34 others that provided generic feedback to fix and leave Memorial Park as it is) also opposed the peace fountain removal and replacement. It is noted, since receiving this feedback council staff have been working with community volunteers, collectively called the Friends of Memorial Park, on agreed projects to maintain areas within the park.
Other key matters respondents were opposed to were changes to the amphitheatre location (70 respondents), the Mangaone Lane car access (70 respondents), the Te Awamutu War Memorial Archway (63 respondents), the pergola alignment (59 respondents), the existing play provision (55 respondents) and planting at the sunken cross (37 respondents).
These matters and staff’s recommended responses are set out in Appendix 4.
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Figure 2. Number of respondents that did not like aspects of the plan.
Priority of short and medium term projects
The public were asked to rank their priorities for implementation; choosing a maximum of three options. 26 of the 277 respondents to this question chose more than three options. 233 were made of the standard petition template, while some feedback provided by email did not contain any response to this question. The
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graph shown in figure 3 excludes the aforementioned feedback which didn’t respond to this question. Replacement of the Mangaohoi Stream bridge clearly came out as the first priority project followed by refurbishment of Te Awamutu and District War Memorial (Sunken Cross area). Riparian and amenity planting, and remediation and development of the fernery followed these projects as the next priorities. Over 50 respondents also selected the category ‘other’; comprising 10 respondents identified the pond removal as a priority, 8 respondents identified pond improvements as a priority and 4 respondents identified restoring the peace fountain as a priority. The remaining 27 respondents’ feedback ranged from suggesting prioritising projects ranging from restoring original memorials and a general tidy up to reinstating mini golf. On the basis of the feedback provided, discussions with mana whenua representatives and initial internal discussions on the 2021 – 2031 Long Term Plan, staff recommend amending the priorities shown in the Action Plan. These recommendations are set out in Appendix 5. As noted in Appendix 4, staff also recommend removing the timeframes indicated in the Action Plan, as these will need to be considered through Council’s budget processes. It is also noted while some projects might be identified to start in the short-term, the duration of the project may stretch into the long-term timeframes.
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Figure 3. Ranking of the draft plan’s key proposals
Mana whenua feedback
As noted, representatives from Ngāti Apakura, Ngāti Ngāwaero, Maniapoto Māori Trust Board and Waikato-Tainui were closely involved in the development of the draft plan. The representatives were presented with a summary of the community
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feedback. They noted they represent all of their iwi/hapū and this would number in the thousands if counted. They noted, even with staff’s recommended changes, there remains significant opportunities to acknowledge and share the wider history of the area, to restore the mana and the mauri of some of the features within the park and to reconnect Maori to these features. Mana whenua endorsed staff’s recommended changes to the puna and pond in the centre of the park. While a compromise for them, they acknowledged the challenges/ impacts associated with redirecting the puna to directly connect with the Mangaohoi Stream, the potential to improve the water quality through wetland planting and the desire by many to retain some open water amenity associated with the pond. They further supported the development of a māra hūpara trail on the Kaipaka Pa side of the Mangaohoi Stream.
5 NEXT STEPS
Outlined below is an overview of the next steps to finalise and gain endorsement for the concept plan. Those who have provided feedback on the draft plan will be kept updated through social media, council website updates and press releases.
Date Next Step 6 April 2021 Present analysis of public feedback, staff
recommendations and the Te Awamutu Community Board’s position to Council’s Strategic Policy and Planning Committee
May 2021 Amend the draft plan
1 June 2021 Present the amended plan to Council’s Strategic Policy
and Planning Committee for adoption
Tofeeq Ahmed RESERVES PLANNER
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Reviewed by Anna McElrea SENIOR RESERVES PLANNER
Reviewed by Sally Sheedy MANAGER COMMUNITY SERVICES
Approved by Debbie Lascelles GROUP MANAGER STRATEGY AND COMMUNITY SERVICES
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APPENDIX 1 - FEEDBACK FORM
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APPENDIX 2 - FEEDBACK RECEIVED Please click here for a pdf of all feedback (with personally identifiable information redacted)
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APPENDIX 3 - FEEDBACK PETITION TEMPLATES
Standard petition templates A)
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B)
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APPENDIX 4 - SUMMARY OF CHANGES TO DRAFT PLAN Design Aspiration Theme Feedback Staff Response and Recommendation(s) Acknowledging Amphitheatre and 70 respondents opposed The draft plan proposed relocating the amphitheatre and historic relief historical and historic relief wall amphitheatre relocation. It is wall panel to the open grass area by the Mangaohoi Stream, to create a cultural panel assumed that the 204 people that larger amphitheatre event space and enable restoration of the puna significance, signed the petition and 34 concreted over at the current amphitheatre location. honouring the respondents that wanted to fix and history of place leave Memorial Park as it is also opposed the amphitheatre Upon receiving the feedback and discussions with mana whenua, staff relocation. Respondents highlighted recommend an alternative option to retain the amphitheatre and that this feature was part of original historic relief wall panel in their current location. design. Concerns were also raised that the relief wall would be difficult to relocate without significantly RECOMMEND acknowledge concerns raised and amend the draft plan damaging it. as follows: - Retain the amphitheatre in the current location, and - Daylight puna and undertake puna restoration planting from the source to the fernery. Peace fountain 94 respondents opposed peace The draft plan proposed removing the peace fountain due to water fountain replacement. It is assumed conservation measures and replace with a contemporary memorial that the 204 people that signed the feature designed in collaboration with Te Awamutu RSA respecting all petition and 34 respondents that recent wars. The RSA along with other respondents highlighted their wanted to fix and leave Memorial desire to retain the fountain. Doing so will not prevent other proposals. Park as it is also opposed the peace
fountain replacement. Respondents highlighted that this feature as it was RECOMMEND acknowledge concerns raised and amend the draft plan part of original design. The as follows: community aspiration is to reconnect Retain the Peace fountain, and; Restore water connection and install water supply. solar pump to recirculate the water.
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Te Awamutu and 63 respondents opposed removal of The draft plan proposed to remove cars from the interior of the park to District War Te Awamutu and District War repurpose the Mangahoe lane for biking and scootering. This created a Memorial Park Memorial Park gateway(archway). It new main entrance at the start of the pergola designed by the RSA and gateway is assumed that the 204 people that mana whenua, and for this reason it was recommended that the signed the petition and 34 current gateway feature be removed. respondents that wanted to fix and
leave Memorial Park as it is also opposed to removal of Te Awamutu Following feedback received, staff are now recommending Mangohoe and District War Memorial Park Lane be kept open to one-way vehicular access, so retention of this gateway. Respondents highlighted gateway feature is considered appropriate. that this feature was fundraised by Te Awamutu RSA and Lions. There is significant community support to RECOMMEND acknowledge concerns raised and amend the draft plan retain it. as follows: Retain the gateway, and Create another eastern gateway where the Pioneer walkway connects to the park in collaboration with RSA and mana whenua. Pergola 59 respondents opposed removing The draft plan proposed to remove the north curvilinear section of the the north curvilinear section of pergola, to realign the pergola to connect with the proposed board pergola. It is assumed that the 204 pathway through the fernery, creating the primary walkway through people that signed the petition and the park. 34 respondents that wanted to fix
and leave Memorial Park as it is also opposed to the removal of north The importance of the pergola to many in the community is recognised curvilinear section of pergola. and staff believe a compromise can be achieved that will still result in improved pedestrian access through the park. Some feedback commented the pergola is attractive in its current shape and form. RECOMMEND acknowledge concerns raised and amend the draft plan as follows: Retain the pergola, and
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Develop a pathway veering off from pergola through the fernery to connect to the playground/function space and the middle bridge. Heritage One responder recommended Staff are recommending retention of the majority of the heritage assessment council undertake a heritage features identified by submitters. The draft plan proposed developing a assessment before redeveloping the heritage management and maintenance plan to guide the management, Memorial Park. maintenance and repair of Memorial Park’s heritage features. RECOMMEND acknowledge concerns raised but no changes to the plan. Education and play Māra Hūpara play 55 respondents opposed creating a The draft plan proposed replacing the existing play features with māra grounded in trail māra hūpara where the current hūpara (natural play area) which would be grounded in ecology and ecology and playground is. It is assumed that the Maori tradition. culture 204 people that signed the petition
and 34 respondents that wanted to fix and leave Memorial Park as it is The current playground assets are dated and in poor condition. In also opposed māra hūpara in the response to feedback received, staff support the replacement of this proposed location. playground with a more standard playground and the later development of a māra hūpara play trail along the Kaipaka Pa side of Feedback highlighted support to the Mangaohoi Stream, that is, on the other side. Locating the māra keep the standard playground with hūpara here will help share the story of Kaipaka Pa, and activate this the addition of new features. side of the stream by creating interest elements encourage families to A number of respondents suggested walk the park circuit. moving the māra hūpara to the
other side of the stream. RECOMMEND acknowledge concerns raised and amend the draft plan as follows: Develop new standard playground slightly northwest of the existing site to enable the recommended track from the pergola to the middle bridge Develop a new mara hupara play trail on the other side of the Mangaohoi Stream Native planting at 55 respondents raised concern about The draft plan proposed to develop a vegetation management plan in
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34 Te Awamutu Community Board 9 March 2020 - Draft Memorial Park Concept Plan - Public feedback and staff recommendations
the sunken cross native planting at the sunken cross. collaboration with mana whenua and key stakeholders such as the RSA. It is assumed that the 204 people The draft plan proposed a plant palette of indigenous species, that signed the petition and 34 contributing to the reserve sense and identity at the sunken cross. This respondents that wanted to fix and will ensure the rare peace roses are protected but also increase plant leave Memorial Park as it is also diversity. concerned about the native planting
at sunken cross. RECOMMEND acknowledge concerns raised but no changes to the plan. A respondent supported retention of the peace roses and colourful garden bed in the sunken cross. Proposed A responder raised concern The draft plan proposes to underplant the groves of larges exotic trees underplanting regarding the underplanting of the with seasonal interest such as bulbs in spring, wildflowers in summer exotics, as they felt this area has its and vegetation with autumn colour. Staff are not anticipating a own beauty and the proposed significant reduction in people’s interaction with trees due to underplanting may hinder the underplanting. It is also proposed to have a mown path to provide public’s ability to touch/interact with adventure. trees.
RECOMMEND acknowledge concerns raised but no changes to the plan. Multi-use Mangahoe Lane 70 respondents opposed removal of The draft plan proposed removing cars from the interior of the reserve car access public vehicle access along and repurposing Mangahoe Lane for biking, scootering and walking. The Mangahoe Lane. It is assumed that concept plan proposed retaining parking at the western gateway by the the 204 people that signed the netball courts. The parking along Mutu Street would be retained. The petition and 34 respondents that intention was to promote and enable safe and accessible walking and wanted to fix and leave Memorial cycling to and through the park for commuting and recreation. Park as it is also opposed to
Mangahoe Lane car access. In response to feedback, staff recommend a compromise that will see Feedback supported retention of vehicle access reduced to one-way and the development of a dedicated vehicular access and noted the bike lane along Mangahoe Lane. proposed changes will result in the loss of a significant number of car
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35 Te Awamutu Community Board 9 March 2020 - Draft Memorial Park Concept Plan - Public feedback and staff recommendations
parks which provide access to the RECOMMEND acknowledge concerns raised and amend the draft plan centre of the park and toilets. It was to show one-way car access along Mangahoe Lane, retention of the car also noted removing access would parks in the centre of the reserve and the development of a dedicated limit emergency services access to bike lane along Mangahoe Lane. the neighbouring properties. A responder also raised concern about access for elderly and disabled with removal of cars from the Mangahoe lane. Netball court Feedback received about the netball The draft plan proposes if this area is not leased in future by the Netball courts was varied. Some people Club, then the area of The Club House and Sport Courts could be re- supported its retention with better designed in collaboration with mana whenua and key stakeholders. As parking, some were keen to see an example the club house can be repurposed for community gathering more activation of the courts and and the open space can be multi use for a Farmer’s Market. multi-use , others were keen to see
the courts removed with the area developed into a multi-purpose RECOMMEND acknowledge concerns raised but no changes to the plan facility. Concerns were raised around anti-social behaviour, especially in evenings and nights. Western gateway – Three responders raised concerned The draft plan proposes a primary gateway on the Racecourse Road to Racecourse road about the proposed western strengthen connection between Memorial Park, Te Awamutu college access gateway from Racecourse Road. It is and Te Wananga o Aotearoa. Staff already had a brief discussion with assumed that the 204 people that the transportation team to check the feasibility for this gateway. The signed the petition and 34 transportation team is confident that this can be achieved without respondents that wanted to fix and adding to traffic congestion and any safety concerns. These matters will leave Memorial Park as it is also be assessed in more detail at developed design stage. concerned about the western
gateway. Feedback highlighted the concern in terms of traffic RECOMMEND acknowledging the concerns raised but no changes to the congestion and safety issues. plan.
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36 Te Awamutu Community Board 9 March 2020 - Draft Memorial Park Concept Plan - Public feedback and staff recommendations
Eastern gateway 12 respondents opposed the The draft plan proposed creating an eastern gateway on Mutu street as creation of a new primary entrance the main entrance to the park. This will strengthen connection between from Mutu Street by the pergola. It Memorial Park, open space network and town centre. The Eastern is assumed that the 204 people that gateway will link to the Pioneer Walkway and become the primary signed the petition and 34 accessible walkway through the park. respondents that wanted to fix and
leave Memorial Park as it is also opposed to creation of a new RECOMMEND acknowledge concerns raised but no changes to the plan. primary entrance from Mutu Street by the pergola. Heritage orchard 15 respondents raised concern to the The draft plan proposed the heritage orchard as a homage to the proposed heritage orchard. It is Otawhao mission station. There would be an opportunity to share our assumed that the 204 people that New Zealand heritage food plants here. Staff would work with the signed the petition and 34 volunteer group to maintain this. Staff will work with contractors to respondents that wanted to fix and undertake the pest control in this area. leave Memorial Park as it is also
concerned about the proposed heritage orchard. RECOMMEND acknowledge concerns raised but no changes to the plan. Feedbacks highlighted that the proposed area is prone to possums. Concerns were raised about pruning and maintaining the orchard. Broad shared Shared pathway 15 respondents raised concern to the The draft plan proposed a broad shared pathway spine as a primary pathway spine proposed broad shared pathways pathway connecting Mutu Street and Racecourse Road. Having spine. It is assumed that the 204 considered the feedback and noting the recommendation to retain the people that signed the petition and pergola alignment and the site constraints north of the pond, staff 34 respondents that wanted to fix believe it is preferable to have cycling limited to Mangahoe Lane and and leave Memorial Park as it is also the track along the western edge of the Mangohoi Stream. concerned about the proposed The primary pathway would be 2.5m wide and is intended to be board shared pathway spine. upgraded to cater for pedestrians for all ages and ability and for buggy Concerns were raised regarding the use. The secondary pathways and dedicated bike lane along Mangaohoi
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shared pathway catering for walking Lane will support commuting and a recreational cycling. and cyclists posing a danger to
elderly and children, and detract from the peaceful ambience. Some RECOMMEND acknowledge concerns raised and amend the draft plan feedback raised the existing to pathways are inaccessible and Amend the primary pathway to be pedestrian only dangerous with not enough space for a pushchairs. More clearly depict the primary and secondary pathways and provision for cycling along Mangohoe Lane and the western track along the Mangaohoi Stream. Stone bridge by Three respondents raised concerns The draft plan proposed filling the pond area to create a puna the pond about removing the stone bridge. It restoration planting connected to the stream riparian planting, a is assumed that the 204 people that pavilion and open lawn function space. The draft plan didn’t specify the signed the petition and 34 removal of the stone bridge. respondents that wanted to fix and Staff’s new recommendation for the pond and surrounding area will leave Memorial Park as it is also require the removal of the stone bridge as its been identified not concerned about the removing the accessible for all ages and ability. It will be replaced with an accessible stone bridge. walkway through that area. A responder highlighted children
loved walking over the stone bridge. One respondent noted the stone See recommendation above for pond removal. bridge is too steep for elderly. Other Cost Some respondents noted the cost to While the costs associated with implementing the draft plan are reinstate the park would be significant, the draft plan is developed as a long-term plan to be considerably less than the implemented over a period of 20 + years and dependent on funding. implementation of the proposed Council will consider the priorities and timing of projects through the concept plan. 2021 – 2031 long term plan process, seek external funding and volunteer support to deliver some of the proposals.
RECOMMEND acknowledge concerns raised and amend the Action Plan section of the draft plan to remove the years indicated for
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implementation, to allow for decisions to be made on timing through the Council’s budget processes.
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APPENDIX 5 - STAFF RECOMMENDATIONS ON AMENDMENTS TO THE DRAFT PLAN’S ACTION PLAN Staff recommend the following amendments to the action plan set out on pages 36 and 37 of the draft plan: - Amend 02 Amphitheatre relocation to 02 Amphitheatre restoration and daylighting puna - Amend 13 Heritage features proposed to be removed (Pond, Te Awamutu and District War Memorial Gateways, The Peace fountain) to Heritage features to be restored (Te Awamutu and District War Memorial Gateways, The Peace fountain) - Add 35 pond reduction and wetland planting - Remove reference of Pergola realignment from 22 Board Shared Pathway spine - Amend 02 Amphitheatre from a short-term to medium-term project - Amend 20 Riparian planting from a short-term to medium-term project - Amend 22 Board shared pathway spine from a short-term to medium-term project - Amend 23 Entry thresholds from a short-term to medium-term project - Amend 30 Play from a medium-term to short-term project - Amend 32 Signage(Wayfinding) from a medium-term to short-term project - Add 35 Pond reduction and wetland planting as a medium-term project - Add 36 Develop māra hūpara trail as a long-term project
This would result in the following categorisation of projects:
TIMEFRAME PROJECTS SHORT-TERM 01 Heritage Management and Maintenance Plan 05 Mangaohoi stream bridges 11 Stone wall restoration 13 Restore the peace fountain 14 Vegetation Management Plan 15 Amenity planting 30 Play – replace existing playground 32 Signage – Way finding MEDIUM-TERM 02 Amphitheatre restoration and daylighting puna 07 Perfume Garden and Gazebo restoration 08 Pergola restoration 12 Te Awamutu and District War Memorial restoration and development of contemporary memorial features 13 Restore the Te Awamutu and District War Memorial Gateways 19 Puna restoration planting 20 Riparian planting 22 Primary pathways and trails 23 Entry thresholds 25 Lighting 33 Site furniture 34 Crime prevention through environmental design (CPTED) assessment 35 Pond reduction and wetland planting LONG-TERM 03 Kohikohi 04 Mangaohoi and Mangapiko stream confluence - Interpretive landscape intervention 06 Pā Tuna - Interpretive landscape intervention
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09 Pioneer Walk - Interpretive landscape intervention 10 Puna - Interpretive landscape intervention 16 Heritage Orchard 17 Kohikohi planting 18 Overland flow path planting 21 Woodland Islands 24 Secondary Pathways and Trails 26 Multi-use car park 27 Multi-use club house 28 Multi-use sport courts 29 Pavilion function space 31 Signage - Interpretation 36 Develop māra hūpara trail.
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To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Quarterly Reports Meeting Date: 9 March 2020
1 SUMMARY
The Property Services, Transportation and Community Services Quarterly Reports are included in the agenda.
2 RECOMMENDATION
That the Te Awamutu Community Board receive: a) Community Services Quarterly Report (Document 10541654) of Sally Sheedy, Manager Community Services, b) Quarterly Property Services Report (Document 10544375) of John Miles, Manager Property Services, and c) Transportation Report (Document 10531890) of Bryan Hudson, Manager Transportation
42 Te Awamutu Community Board 9 March 2020 - Quarterly Reports
To: The Chairperson and Members of the Strategic Planning and Policy Committee From: Manager Community Services Subject: COMMUNITY SERVICES QUARTERLY REPORT TO 31 DECEMBER 2020 Meeting Date: 2 March 2021
1 EXECUTIVE SUMMARY
The purpose of this report is to provide information on the activities pertaining to the Community Services Unit to 31 December 2020 (YTD). This report contains matters that are of a purely administrative nature or information that does not require a decision from Council. As such, this report does not address any matters that are significant in terms of Council’s obligations as set out in the Local Government Act 2002.
The following appendices provide further detailed information in support of the activities outlined in the report:
• Appendix 1 – Centennial Park Concept Plan December 2020 • Appendix 2 – Library supporting information • Appendix 3 – Museum and Heritage supporting information • Appendix 4 – Cemeteries supporting information
2 RECOMMENDATION
That the Strategic Planning and Policy Committee
a) RECEIVES the report titled ‘The Community Services Quarterly Report to 31 December 2020’ (document number 10541654) of Sally Sheedy, Manager Community Services.
3 COMMUNITY SERVICES TEAM UPDATES
3.1 Community Facilities Public Conveniences
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Many public toilets and showers have experienced ongoing minor vandalism over the past six months. Vandalism includes graffiti, smashed air vents, toilet bowls smashed in two different facilities, basins pulled off or damaged, token boxes regularly damaged and push buttons rammed through the walls. This is having an impact on the facilities being available for community use, with the public toilets in the Warehouse carpark in Te Awamutu closed for two weeks while parts were in transit and then installed. This ongoing vandalism is beginning to impact allocated budgets, which staff continue to monitor.
During this quarter, urinals have been deep cleaned to remove crystals in the pipes and to improve the smell. All rural septic tanks were emptied prior to the Christmas period.
Centennial Park Concept Plan Refresh The refresh of the Centennial Park concept plan was completed in December 2020. Staff presented the refreshed concept to the February 2021 Te Awamutu Community Board meeting. An exciting feature is the inclusion of a parkour facility and staff will utilise 2020/21 LTP budget to commence work on this facility. There is also community interest to lead the upgrade of the pump track and skatepark. A copy of the refreshed concept plan is included in Appendix 1.
Long Term Plan Preparation The Community Facilities team completed three Activity Management Plans (Parks, Public Toilets and Cemeteries) prior to Christmas for audit review. The team also helped write a new section in the Waipā Infrastructure Strategy for Community Services and led the updates for all of the Community Services business cases.
Contract Management An update on individual contracts is as follows:
Contract Update Tree Maintenance During this quarter there were 15 trees removed, 481 trees Contract pruned and 15 storm related call outs. The contractor responded to 127 tree related CRMs on behalf of Council. There were also 8 new jobs completed under variations to the contract to maximise contract rates. Trees pruned included the main street of Cambridge prior to the Santa Parade, which generated frustration to some members of the business community. As a result of feedback received, there will be increased communications with affected parties closer to tree work within the Cambridge main street.
During the next quarter, a large dead gum tree between Shakespeare Street and the river in Cambridge will be removed. Traffic management will be set up for these works. There will also be 31 conifers removed at Hautapu Cemetery.
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Rural Open Space The contractor struggled to keep up with the spring flush. Contract Staff worked with the contractor to ensure levels of service were maintained during the Christmas period. Public Convenience The aforementioned damage to the public toilets and Cleaning Contract showers is the main area of concern. Staff are investigating the cost to replace bar soap with liquid soap dispensers, which will be more hygienic. Contractor performance has been satisfactory with limited CRMs regarding cleaning requests occurring between scheduled cleans in busy facilities.
3.2 Libraries The Te Awamutu closed unexpectedly for the afternoon of the 25 November due to minor flooding caused by a severe weather event. This also caused the postponement of an author event scheduled for that evening.
Covid-19 continues to affect timeframes for stock delivery, with delays expected to be around four to six weeks.
1 October – 31 December 2020 Library Statistics • 438 new patrons registered across both libraries • 36,631 total library membership • 115,240 items issued • 1,231 eBooks and 206 eAudiobooks issued.
Further details of the Library statistics can be found in Appendix 2.
Online Catalogue We were informed the online catalogue used by the district libraries was being discontinued as at 30 December 2020. Based on this news, the Libraries staff worked on a new library catalogue, which was launched mid December 2020. This new catalogue included new features patrons had been asking for a while including check out history and online registration. As part of this work, a new children’s catalogue was also launched.
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New Zealand National Library Partnership Fund The New Zealand National Library received central government funding to support communities through Covid-19. Waipā District Council Libraries have been successful in gaining funding for three fixed term positions until 20 June 2022, to support our communities during this time of uncertainty. These positions will help the community through digital literacy, reading, and general Covid-19 recovery programmes. All three positions have been filled.
Summer Reading Programme In December the libraries started the annual summer reading programmes for children aged 5-12. This programme is designed to keep children reading over the summer break, to avoid the ‘summer slump’ which can put children’s reading back by around 6 months. This programme caters for approximately 140 children (70 in each library) and involves a variety of activities both in the library and at home.
3.3 Museum and Heritage 1 October – 31 December 2020 Museum and Heritage Statistics • 1,390 visitors at Te Awamutu Museum • Thirty seven new collection acquisitions processed • Assisted with over 25 research enquiries • 881 students through programmes in the Museum and at significant sites
Further detail regarding Museum Statistics can be found in Appendix 3.
Learning Experiences Outside the Classroom (LEOTC) With school holidays until the 11 October, it was a quite month along with schools taking time to find their feet and feel confident leaving the classroom again after the August/ September 2020 Covid-19 restrictions. However, November was a very busy month. Museum staff visited Cambridge Primary under a special Covid-19 exemption to contract as the programme was originally part of their camp, instead was noho at the school. Staff undertook multiple sessions of a 30 minute mystery object program, created especially for the school using the Museum handling collection.
In term four, the Amazing place programme was created in response to the teacher advisory group previously asking for a term four learning option that was more fun and upbeat for this time of the year. Over two days, 477 students from Te Awamutu College raced through central Te Awamutu, gathering and solving clues, visiting the museum and joining the Educator in Selwyn Park for the final part of the programme.
Exhibitions: • Gavin Gifford Gallery • Formal Fridays - From the depths of the textile collection, nostalgic, formal, functional and fanciful outfits on show.
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• Front Porch Gallery • Celebrating 100 Years of Secondary Education in Te Awamutu – highlighting and acknowledging the spirit of education within the Waipā • Resistance, Resilience, Remembrance - an exhibition looking into the significance of the date chosen for the Land War commemorations, 28 October first commemorated in 2017. • Wishing Wall – Choose a beautiful butterfly, write or draw a picture of a wish for a special person and add it to the wishing wall. Workshops • Tui and Tama’s annual Halloween Party • Tui and Tama’s Teddy Bears Picnic • Ti Rakau Stick Game – design your own te rakau and learn waiata song in Te Reo Maori with the actions • Hine and Tama Paper Dolls – learning traditional Maori clothing and accessories • Poi Making Workshops – make a set of poi and learn waiata song in Te Reo Maori with the skilful actions • Maori Design Badges – learn basic Maori design inspired by kowhaiwhai painted and whakairo carved patterns. Then make a badge from your design. Te Ara Wai Journeys • 985 new users totalling 8,373 users.
3.4 Parks, Reserves and Cemeteries Operations The Parks and Reserves Operations team concentrated on keeping on top of spring growth and preparing for the holiday break, when there are lower staffing numbers. To assist, a growth regulator spray programme was implemented on sports fields for spring growth, reducing the amount of mowing required each week. This also helped the playing surfaces to be free from grass clippings providing a cleaner play surface. The annual bedding planting changeover went smoothly for the summer flowering plants.
Cambridge Parks • The community edible garden project lead by Elise Badger and Cambridge Community Board next to Thompson Street playground is growing very well. The Parks team helped in the garden setup, after which the community have managed the garden very well and vegetables are now being harvested. • A review of the track maintenance on river bush track throughout Cambridge has been completed. This maintenance has been added to the schedule of the spray team who now regularly clear tracks of debris, remove noxious weeds and clear vegetation growth from the tracks. • Root barrier has been installed in the Cenotaph garden beds to address aggressive root growth of the surrounding Elms.
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Te Awamutu Parks • A review of mowing, gardening, turf edging and spraying schedules has been completed. This review found efficiencies, which have been implemented into the regular scheduled work. • The Rose Garden has had a good season after damage from the 25 November rainstorm. The team have been deadheading and maintaining the beds for the rose events, which has received positive feedback. • There have been issues experienced with the Memorial Park pond fountain pump. This has been repaired and the team have asked the “Friends of Memorial Park” group to not touch the pump setting, as we found someone had been changing the pump timing and settings. Since then we haven’t had any problems with the pump.
Cemeteries Te Awamutu Cemetery has had two burials over this quarter, which has resulted in undesirable behaviour post burial services. In both cases the staff contacted the New Zealand Police before the burial. Staff are working with local Police to improve the safety in and around the Cemeteries.
Burial numbers continue to be below 2019/20 numbers, down for the second quarter by 9. Head stone permits are tracking above 2019/20 by 37 and ash interments are the same as compared with 2019/20.
Please refer to Appendix 4 for further graphs representing cemeteries statistics.
Christmas Parades The Te Awamutu Parks Team and Cambridge Parks/ Library teams participated in the 2020 Christmas Parades. This is a great opportunity for the team to support the local parades and raise awareness of the teams within the community.
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3.5 Pools An update from Waipā Community Facilities Trust was provided at the 2 February 2021 Strategic Planning and Policy Committee meeting.
For the second quarter of 2020/21, aquatic visitor numbers for Te Awamutu Events Centre (TAEC) have been tracking well despite the Covid-19 restrictions in the first quarter, with numbers being very close to the same period in 2019/20. Numbers for the stadium and Gym are tracking below 2019/20 results.
Water quality continues to be above target compliance levels:
With respect to projects, GoWaipa have been concentrating on the Cambridge Pool development, developing an establishment plan and organising fixtures, furniture and equipment to align with the construction project. This continues to be a priority for the GoWaipa team this year.
3.6 Reserves Planning Key accomplishments during quarter 2 • Parks plans: - Amendments to draft concept plan for Lake Te Koo Utu endorsed by community board and council - Council workshop on draft concept plan for Memorial Park - Finalised cemeteries provision plan - Prepared development plan for Wharemarama, endorsed by mana whenua and developer who has offered to contribute funding towards the reserve’s development
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- Progressed work on open space plan but agreed to put this on hold given scope of upcoming Spatial Plan. • Subdivision and land use consents - Progressed reserve acquisition, development discussions and business cases for the following growth cells: T1, T2, C2, C4 and Cambridge North - Progressed reserve acquisition discussions for peat lake reserve margins - Provided Community Services comments on 7 subdivision and land use consents, and attended 6 pre-application meetings. • Reserve activation - Provided input and/or led discussions on requests for numerous new leases and licences on reserves e.g. Sainsbury Road, Lake Ngā Roto sailing clubs - Processed 2 MEIT concessions - Progressed discussion with Pirongia Horse Riders Club regarding horse riding at 205 Sainsbury Road. • Investigated options for stopping Gudex Road, to install a gate to stop night-time activities resulting in damage to Pukemako and adjoining landowners’ farms and assets • Progressed discussions with Mr Finch in relation to drainage issues adjoining Lake Ngā Roto • Weed control and plant releasing in conservation reserves almost finished, pest plant control ongoing • Biocontrol agent released at Yarndley’s bush to control Tradescantia fluminensis • Aerial spraying at Sainsbury Road (gorse) completed • Inaugural meeting of Manga-o-tama Catchment Restoration Project attended • Heritage Fund – Inspections/Reviews.
Sally Sheedy MANAGER COMMUNITY SERVICES
Approved by Debbie Lascelles GROUP MANAGER STRATEGY & COMMUNITY SERVICES
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APPENDIX 1 – CENTENNIAL PARK CONCEPT PLAN DECEMBER 2020 (ECM 10538200)
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brodiehailwood plan design create
CENTENNIAL PARK PLAYGROUND CONCEPT PLAN
VERSION ONE | DECEMBER 2020
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SECTION ONE: INTRODUCTION brodiehailwood plan design create
BUILDING SH3 TO AN URBAN HAMILTON PLAYGROUND Centennial Park is a community greenspace on the western fringes of Te Awamutu. It currently has a dirt BMX track and concrete skate bowl which is popular with teenagers and children who are learning bike-skills.
BrodieHailwood has been commissioned by Waipa District Council to refresh the Developed Design Report produced by Becca in 2015. REWI STREET TE AWAMUTU The park’s current facilities include a dirt BMX, CBD skate bowl and large grassed areas for recreational play. The concrete block buildings on site are not currently in use.
Location Centennial Park is located at 931 Rewi Street on the western side of Te Awamutu.
SKATE BOWL BMX TRACK GREEN SPACE
TE AWAMUTU | CENTENNIAL PARK | DECEMBER 2020 | 2
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SECTION TWO: PLAN brodiehailwood plan design create PROPOSED PLAN
20
12
REWI STREET
20 19 9 16 1 11 13 4 2 5 10 6 3 18 9 9 7 18
17 8
KEY 7 Hang out zone 14 Otawhao Pā site 1 Existing bike and scooter 8 Existing basketball half- 15 Stormwater swale track court 16 Stormwater Pond 2 Skate park 9 Path network 17 Dog exercise area Street skate extension 3 Toilets 10 Infill restoration planting 15 18 12 4 Proposed bike skills park 11 Existing car park required 18 14 5 Proposed play elements 12 Wetland planting 19 Connecting path to new eg. basket swing development 13 Potential bike skills 6 Proposed parkour area viewing area/picnic spot 20 Rewi St shared footpath
NOTE: AREAS ARE INDICATIVE AND FINAL SIZE AND SHAPE IS SUBJECT TO FINAL DESIGN.
SCALE 1:1000 @ A3 TE AWAMUTU | CENTENNIAL PARK | DECEMBER 2020 | 3
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SECTION TWO: PLAN brodiehailwood plan design create PROPOSED PLAN 1
KEY
1 Existing bike and scooter track Skate park 2 11 3 Street skate extension 4 13 2 4 Proposed bike skills park
5 Proposed play elements eg. basket swing
6 Proposed parkour area 7 Hang out zone 5
8 Existing basketball half-court 10 6 9 Path network
10 Toilets
11 Existing car park 3 12 Wetland planting
13 Potential bike skills viewing area and picnic spot. 7
8
12 9
SCALE 1:300 @ A3 TE AWAMUTU | CENTENNIAL PARK | DECEMBER 2020 | 4
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SECTION TWO: PLAN brodiehailwood plan design create PARK OVERVIEW This concept plan allows for indicative areas for the skate park upgrade and street skate extension, bike skills area and the playground. Detailed design is still to be completed for these areas.
Design of these areas will be further developed PARKOUR BIKE SKILLS SKATE PARK with a high level of engagement from community stakeholders. Provides challenges for users to This project will be developed in To be renewed and upgraded to develop climbing movements, balance conjunction with the community. include street skate area and hangout training and coordination skills. zone. Walking tracks The current walking tracks will be extended to provide connections to Rewi Street and neighbouring developments. Tracks will also be upgraded to metal or concrete surfaces.
Stormwater Swale The swale provides an opportunity to develop wetland planting within the park.
Infill and restoration planting This will be completed on the southern edge of the park.
Interpretive signage The development of additional interpretive signage will be completed and will include PLAY ELEMENTS INTERPRETIVE SIGNAGE PATH consultation with iwi on the park’s Māori history. Play elements to be incorporated to The development of signage to Existing paths to be upgraded to allow provide activities for all ages. educate and inform the community. easier thoroughfare and connection with new eastern development.
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SECTION THREE: PLANTING DETAILS brodiehailwood plan design create PROPOSED PLANTING
1. AMENITY PLANTING 1. Libertia peregrinans - New Zealand Iris Sword like leaves of brownish/green with a distinct orange colouring. Small white lily like flowers on short stems are followed by bronzy yellow seed pods.
2. Fuchsia procumbens - creeping fuchsia An attractive fast-growing ground-cover with round, soft-green leaves and red/ yellow flowers in summer, followed by large red berries which attract birds. Its creeping habit allows it to cover large areas. Prefers semi-shade under trees 1 2 however can handle full sun.
3. Sophora microphylla - Kōwhai Handsome grey foliage with golden flowers that are attractive to bellbird and tūī.
4. Phormium green dwarf - Small flax A small compact growing flax with green upright foliage and yellow flowers.
Note: This is a high-level overview of plant ideas, further detailed planting plans to be developed. 3 4
2. TREE SPECIES 1. Albizia julibrissin rosea - Silk Tree Light fern-like leaves in summer and pink silk like flowers in clusters in summer. Protect from frost. Height 3m. Deciduous.
2. Alectryon excelsus - Tītoki Small spreading tree with shining dark-green foliage.
3. Acea rubrum - Red Maple 1 2 3 Large, shining, dark-green leaves that turn a rich scarlet-red in autumn.
3. SWALE PLANTING 1. Apodasmia similis - Oioi An attractive wetland reed with fine grey-green leaves and brownish bracts at joints. 2. Carex secta A handsome clump forming green grass. Seed heads dark brown. Likes damp sites. 3. Chionochloa flavicans Hardy Native grass. Looks best in clumps. Green to silver plumes in summer. 1 2 3
TE AWAMUTU | CENTENNIAL PARK | DECEMBER 2020 | 6
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SECTION FOUR: FURNITURE brodiehailwood plan design create PARK FURNITURE
1. Litter Bins 3. TABLES FEL Group FEL GROUP R100 Timber Tilt bin, powder coated black. Portland Picnic Table (central leg) powder coated black.
2. Park Benches 4. Square bollards FEL Group 100 x 100 Timber bollards, painted black to be Portland Seat powder coated black (FEL). This used on road front boundaries. can be with or without arm supports which are good for elderly users.
TE AWAMUTU | CENTENNIAL PARK | DECEMBER 2020 | 7
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APPENDIX 2 - LIBRARY SUPPORTING INFORMATION 1 JULY – 30 SEPTEMBER 2020
Membership numbers • During the quarter 2 the libraries registered 264 new patrons at Cambridge Library and 174 at Te Awamutu Library. • At the end of this period the number of registered patrons were recorded as: o Cambridge – 20,348 o Te Awamutu – 15,237 o Family count – 1,046 (number of patrons who are recorded as not having their own card and are using a family member’s card)
Total number of issues
Issues by type 1 October - 31 December 2020 (physical)
50000
40000
30000
20000
10000
0 Adult Children/Teen Non-Book Other
Cambridge Te Awamutu
Material type Cambridge Te Awamutu Adult 28,154 19,325 Children/Teen 46,335 18,807 Non-Book 1,548 965 Other 46 60 Total 76,083 39,157
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eResource issues this quarter • eBooks = 1,231 • eAudiobooks = 206
Programmes – quarter 2 Over 2,000 patrons attended sessions during this time. It is noted, not all activities count attendees due to the nature of the activity, this was especially relevant for this quarter. For this quarter the activities / events and programmes were:
• Wriggle and Rhyme (once a week in both • Pilates libraries during term time) • Avantidrome open day • Toddler Time (once a week in both • Cambridge engineering (Camex) x 4 libraries during term time) • Disaster on four small paws • Makerspace (twice a week in Cambridge • Reading programme for ages 5-12 and once a week in Te Awamutu during • Film Night (2 sessions held, rest cancelled term time) due to Covid-19) • Dance Koru • Craft supply swap • Zumba • Oliver McLeod • Ladies running reboot (every Thursday) • Scott Bainbridge • Art Therapy (both libraries x 2) • Xmas card making (in both libraries) • Cambridge Bowling Club Open Day • Xmas crafts (in both libraries) • Ladies night out of the gumboots • Christmas parade with the Parks team • Tai Chi x 2 • Hell reading challenge • Find your fit • Cambridge Primary School book week (16 • Park run classes) • Body fit • Stories alive (Halloween craft – both libraries)
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APPENDIX 3 – MUSEUM AND HERITAGE SUPPORTING INFORMATION
General Visitor Numbers 2018 2019 2020 January 1,073 512 650 February 532 423 447 March 506 623 231* April 704 764 0** May 500 656 40*** June 580 426 188 July 359 613 585 August 441 308 179**** September 478 507 330**** October 684 933 679 November 330 463 396 December 281 397 315 Total 6,468 6,625 4,040 COVID-19 impact - *closed 23/3, ** closed, *** reopened 25/5 **** Level 2 – 12/08 to 22/09/20 *Extended Christmas/New Year closure midday 24 December to 11th January.
LEOTC Students 2018 2019 2020 January 0 0 0 February 674 440 516 March 384 988 154* April 59 306 0** May 739 755 0*** June 201 206 100 July 16 0 340 August 419 136 184 **** September 596 408 37 **** October 224 50 0 November 101 57 822 December 87 0 59 Total 3,500 3,346 2,212 COVID-19 impact - *closed to public 23/3, ** closed, *** reopened 25/5 **** Level 2 – 12/08 to 22/09/20
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APPENDIX 4 - CEMETERIES SUPPORTING INFORMATION
Report to Strategic Planning & Policy Committee – 2 March 2021 COMMUNITY SERVICES REPORT TO 31 DECEMBER 2020 Page 13 of 13 10541654
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INFORMATION ONLY
To: The Chairperson and Members of the Finance and Corporate Committee From: Manager Property Services Subject: QUARTERLY PROPERTY SERVICES REPORT Meeting Date: 16 February 2021
1 EXECUTIVE SUMMARY
The purpose of this report is to provide information on the activities of the Property Services Team for the 1 October to 31 December 2020 quarter. This is an ‘information only’ report as no decisions are required.
2 RECOMMENDATION
That the information contained in the ‘Quarterly Property Services Report’ (document number 10544375), of John Miles, Manager Property Services, be received.
10544375
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3 FINANCIAL UPDATE
INCOME & EXPENDITURE SUMMARY FOR THE PERIOD ENDING 31 December 2020
LTP Activity Budget FY Forecast FY Actual YTD Complete Income Forestry 2,498,400 2,498,400 - 0% Properties - Commercial 356,310 356,310 175,301 49% Karapiro Domain 861,991 910,291 418,832 46% Housing 1,418,647 1,418,647 720,252 51% Community Properties 1,202,449 1,233,829 65,894 5% Non Core Commercial Prop 197,400 197,400 140,764 71% Karapiro Reserve Development 191,410 133,410 14,565 11% Halls 22,495 329,432 146,438 44% Council Occupied Buildings 10,200 10,200 2,516 25% 6,759,302 7,087,919 1,684,563
Operating Expenditure Forestry 2,007,498 2,007,498 35,985 2% Properties - Commercial 917,785 932,785 467,579 50% Karapiro Domain 1,532,443 1,553,693 643,899 41% Housing 1,556,663 1,562,513 1,018,416 65% Community Properties 1,048,277 1,008,277 483,772 48% Non Core Commercial Prop 139,600 132,000 93,185 71% Property Commercial General 131,000 137,848 (144,829) -105% Landfills 239,105 216,195 90,189 42% Cambridge Gym 14,628 14,628 6,095 42% Karapiro Reserve Development 52,905 2,905 1,210 42% Cambridge Velodrome 10,266 10,266 4,275 42% Halls 531,608 499,131 250,335 50% Council Occupied Buildings 10,200 (5,500) (89,689) 1631% 8,191,978 8,072,239 2,860,423
Capital Expenditure Properties - Commercial 542,200 663,993 70,775 11% Karapiro Domain 254,100 254,100 19,493 8% Housing 3,605,000 3,027,361 132,635 4% Community Properties 80,000 186,380 25,500 14% Property Commercial General - - 20,590 0% Karapiro Reserve Development 41,640 59,352 - 0% Halls 40,000 333,110 - 0% Council Occupied Buildings 1,443,250 1,521,700 34,885 2% 6,006,190 6,045,996 303,878 Overall revenue is down on budget at 24% of forecast, however this has been partially offset by lower than forecast expenditure at 35% of forecast. Material variances against forecast are explained below.
• Forestry Forecast revenue relates to income from harvesting of 36 hectares of the Pirongia forest which is currently planned for March to June 2021.
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• Karapiro Domain Revenue is down by 4% of forecast, this is partly a timing issue as the majority of revenue is generated during the summer months, and partly the result of COVID- 19 cancellations. Despite the COVID-19 cancellations, at this stage, we believe that we will meet the full year forecast.
• Community Properties. Relates to income from property sales on Te Rahu Road, which will be realised later in the year.
Other variances are mainly timing related and at this stage we expect to meet full year forecast.
OPERATING EXPENDITURE
• Forestry Actual expenditure only 2% of forecast as the budget mainly relates to costs associated with harvesting of 36 hectares of the Pirongia forest which is currently planned for March to June 2021.
• Housing Actual expenditure is 65% of forecast as a result of higher depreciation costs than budgeted. The revaluation undertaken at 30 June 2020 resulted in a significant increase in the value of our pensioner and residential housing portfolio and has had a flow on effect of increased depreciation. The budget will be adjusted as part of the February reforecast process.
• Property Commercial General and Council Occupied Buildings Actual expenditure is negative $144,800 and $89,700 respectively as a result of overhead recoveries to date exceeding the actual year to date expenditure.
Other variances are mainly timing related and at this stage we expect to meet the full year forecast.
CAPITAL EXPENDITURE
Capital expenditure is significantly down on forecast with only 5% spent year to date. Material variances against forecast have been explained below.
• Properties Commercial The majority of the budget relates to the development costs of the Te Rahu Road property, which will be incurred later in the year. Report to Finance and Corporate Committee – 16 February 2021 Quarterly Property Services Report Page 3 of 11 10485385
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• Housing Relates to: 1. The development of the Vaile Court 10 unit expansion. Working drawings have been completed and our application for building consent was submitted in 23rd December 2020, we expect construction to commence April/May 2021. 2. The purchase of the Cambridge Cosmopolitan Club Land. We expect settlement to take place in March 2021.
• Halls Budget mainly relates to the work on the PGF funded Horahora Hall refurbishment which commenced in December and is expected to be completed March 2021.
• Council Occupied Buildings Relates to the refurbishment and open planning of the ground floor of 23 Wilson street. Works are expect to commence March and be completed in June 2021.
Other variances are mainly timing related and at this stage we expect to meet the full year forecast.
4 ACTIVITY DEVELOPMENTS AND UPDATES
CAMBRIDGE
Cambridge Water Tower GDC Consultants have been engaged to assess the impact of the removal of the corroded metal work and water tank on the structural integrity of the Water Tower.
C1 & C2/3 Growth Cells Staff are in negotiations with various land owners for requirements of infrastructure as per the structure plan for these growth cells. Some of these negotiations slowed dramatically over the quarter due to Developer/Council discussions around compensation to be paid. Negotiations will be ongoing to secure land for stormwater swales and pipes as well as a stormwater pond and for the required roads to service the growth cell.
This includes two separate roads crossing the Cambridge Town Belt which is a Crown owned, Council managed reserve. Council has now received valuations for all land affected by major infrastructure. Some landowners are currently obtaining their own valuation advice.
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Peake, Pickering & Bruntwood Roads Intersection Improvement Negotiations have been ongoing over this quarter with one landowner who is directly affected by the proposed intersection improvement works. Agreement has been reached with this landowner with legalisation likely to be finalised at the start of the next quarter.
KARAPIRO / MAUNGATAUTARI
Hicks Road, Maungatautari Staff are currently working with landowners for the Hicks Road access to the northern enclosure of the Maungatautari Ecological Island. Work is now underway to register the required easements through the Maori Land Court.
Lake View Drive Stormwater Project This negotiation has been on hold pending the outcome of an insurance claim. Our insurers are currently reviewing a claim from the landowner.
Previous update being: Staff are in negotiations with a private landowner whose land has been affected by stormwater runoff. The project is to replace a temporary stormwater pipe through the land which will require an easement and agreement for entry/construction.
TE AWAMUTU / KIHIKIHI
Te Awamutu to Pirongia Cycleway For Section One, Te Awamutu to Lake Ngaroto, staff are continuing to negotiate with affected landowners to acquire land by way of easement for the cycleway. One landowner (off Ngaroto road) has signed an agreement over the last quarter. The agreement with KiwiRail (a Licence to Occupy for the cycleway over KiwiRail land) is nearing completion and is expected to be fully executed early in the next quarter. An agreement with Ministry of Education regarding the Te Awamutu College section of the cycleway has been drafted over the last quarter and again, is expected to be finalised early next quarter.
PIRONGIA
Forest Harvesting Agreement has been reached with PF Olsen’s for the harvesting of part of the Pirongia forestry block, comprising three larger stands totalling 35.9 hectares. Harvesting is expected to be undertaken during the period March to June 2021.
Sale of 189 Inglefield Street 189 Inglefield Street, a section originally acquired to secure a storm water easement, was taken to tender during December and an offer at market has been accepted. The purchaser is currently undertaking due diligence and we expect the property will settle in February 2021.
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341 Franklin Street Demolition Demolition/disposal of this house has been delayed. An archaeological assessment has established that the property and house are a pre-1900 archaeological site base on the Heritage New Zealand Pouhere Taonga Act 2014 definition. The assessment recommended that an archaeological authority be obtained from Heritage New Zealand for the demolition of the house and for any earthworks on the property.
Planning is currently underway, the next steps will involve: • Iwi consultation, • Preparation of a site record, • Preparation of an Archaeological Site Management Plan and • Preparation of an authority application to Heritage New Zealand.
DISTRICT WIDE
Roof Inspections In response to concerns the Property Services group has had with the condition of roofs across the council building portfolio, an independent roofing consultant was engaged to assess condition and provide costs estimates for any renewal works required on five buildings. All roofs assessed have significant renewal works required which have been summarised below:
Budget Building Address Defect Summary Estimate The current materials are coming to the end of their life cycle due to a mix of condition and detailing matters, there are critical building detailing, material and workmanship failures and clear signs of moisture 79 Queen ingress. The works overall need the flashing and gutter Cambridge Street, detailing to be resolved, and significant maintenance Town Hall Cambridge and repairs to sections of roofing sheets. $726,000 The roof was repainted some years ago and the paint is significantly debonding, bubbling and peeling on all elevations of the roof. A large section of flat roof at the Cambridge 23 Wilson rear requires replacement due to extensive ponding, Service Street, lack of falls to this large area and damage / poor repair Centre, Cambridge to the membrane. $380,000 The overall detailing of the main roof is dated and maintenance is overdue. Much of the corrugate coating has UV damage, significant enough to result in severe Te Awamutu 3 Selwyn paint deterioration and is showing sign of corrosion Events Lane , Te development. Flashings, fixing holes and gutters are Centre Awamutu poorly maintained and, in many areas, poorly detailed. $513,300
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Budget Building Address Defect Summary Estimate The works overall need the replacement of about half of the roof cladding, along with flashing and gutter 135 Roach detailing to be resolved, maintenance and repairs to Annex and Street, Te other sections of roofing coating and replacement of Museum Awamutu the larger elements of the metal sheet. $413,500 The overall detailing of the main roof is dated and maintenance is overdue. Much of the tiling paint and powder coating is weathered and UV damaged, significantly enough to result in severe coating deterioration and the concrete tiles are showing sign of cracking and chipping from freeze-thaw action. The recommendation is for total repaint and seal of the existing tiles (both metal and concrete). Debonding has been noted to rubberised membrane, flashings and detailing and due to this, leaking, and detailing risk the 101 Bank recommendation of immediate localised reseal and Head Office Street, Te repairs to all gutters is carried out with replacement Building Awamutu needing to the planned in some areas. $565,000
Total Estimated Costs of Repairs $2,597,800
Building Compliance Tender The tender for the provision of the Building Warrant of Fitness Compliance Services including inspection, maintenance, and reporting procedures for the specified systems for all Waipa District Council occupied buildings was issued in November. The tender was won by Elite Building Compliance the incumbent provider and the new contract will commence 1 January 2021.
Provincial Development Fund, Town Halls, Community Centres and Memorial Halls Work on the Maori Woman’s Welfare House disabled access ramp has been completed. Work on the Horahora Hall refurbishment is ongoing with all works expected to be completed 31 March 2021.
Activity Management Plan Final updates to the Property Services Group Activity Management Plan were completed in December.
Housing for the Elderly A number of initiatives are currently underway within the Housing for the Elderly portfolio including expansion of the portfolio as previously proposed:
• Vaile Court 10 Unit Expansion o Resource Consent has been granted for the construction of ten new units at Vaile Court, Leamington. o Working drawings were completed and our application for building consent submitted in late December. o The contract will be tendered early in 2021 with works planned to commence in the fourth quarter, April – June 2021. Report to Finance and Corporate Committee – 16 February 2021 Quarterly Property Services Report Page 7 of 11 10485385
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• Cambridge Cosmopolitan Club o A sale and purchase agreement has been entered into with the Cambridge Cosmopolitan club for the purchase of 3,139m2 of land adjacent to our existing Vaile Court property. The additional land will allow for expansion of approximately 19 more units but requires the removal of two old units to enable traffic flows. o Resource consent was granted and a surveyor has been instructed. o We expect settlement to take place in March 2021.
• Refurbishments Two units have been identified for major refurbishment with works planned for the fourth quarter.
• Sale of Blundell Street Council purchased the property at 81 Blundell Street, Te Awamutu from the Waipa Women’s Housing Trust for one dollar ($1) in 2015. The agreed intention when purchased was to dispose of the properties with the sale proceeds being used for the improvement and expansion of the Housing for the Elderly portfolio.
The property contains two dwellings and the options for the sale are currently being considered which includes potential subdivision to maximize value.
Lease Statistics The team has continued with its comprehensive review of lease information. Significant progress has been made with regards to the renewal of leases, capture of data and key dates re expired leases, rent reviews, rights of renewal, etc, and sourcing original executed lease/occupancy agreements where available.
As at 31 December 2020 we had identified 200 active leases which have been entered into the Contracts database. A snapshot of the leasing data is as follows:
SUMMARY STATUS OF WAIPA DISTRICT COUNCIL LEASE PORTFOLIO 31-Dec-2020 Total number of Lease or Lease Lease Right of Lease Lease Type Tenancy Current Expired Renewal Undocumented Agreements Undocumented Community 117 68 23 20 6 Grazing & Commercial (WDC Lessor) 77 49 21 1 6 Grazing & Commercial (WDC Lessee) 6 6 0 0 0 Total 200 123 44 21 12 % of Total 61.5% 22.0% 10.5% 6.0%
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Status of WDC Lease Portfolio 31 December 2020
6.0% Lease Current 10.5%
Lease Expired
22.0% 61.5% Rright of Renewal Undocumented Lease Undocumented
While there remain a large number of leases expired and undocumented, good progress has been made over the past 9 months with 25 more current leases than reported in March 2020:
Comparison March/December 2020
31-Mar-2020 31-Dec-2020
250 199 200 200
150 123 98 100 59 44 50 31 21 11 12 0 Total number of Lease Current Lease Expired Rright of Lease Lease or Renewal Undocumented Tenancy Undocumented Ageeements
We expect further improvements over the coming months as leases are renewed
5 LEVELS OF SERVICE AND PERFORMANCE MEASURES
Levels of Service (LOS) identify the output from Property Services that the customer can expect to receive. The current LOS for the Property Services team are measured for Land and Buildings and Pensioner Housing, as shown in the chart below. In all cases the targets are being met.
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6 DOCUMENTS EXECUTED UNDER DELEGATION
The following documents have been executed under general delegation, and without the specific authority of a Council or Committee resolutions (during the period of this report):
Type of Document Other Party Details Licence to Occupy Ethan Bartlett Horse grazing arrangement Variation of Licence to Rotary Club of Cambridge Amend the area occupied at Occupy front portion of the building and increase term from 2 to 3 years. Licence to Occupy Kelly Jones Horse grazing arrangement LINZ Transland Development Enable part of Isobel 2009 Ltd Hodgson Dr to be transferred under the Public Works Act rather than vesting at subdivision. Licence to Occupy Adele Watkins Horse grazing arrangement
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7 QUARTER 3, 2020/21 – KEY PRIORITIES
Some of the key priorities that Property Services staff are focusing on in the current quarter are: . Fill two vacant position within the team . Commence the upgrade works to the Te Awamutu Band Rotunda . Obtain consents for and removal of the corroded Cambridge Water Tower metalwork . Issue Tender for the new units at Vaile Court . Continue to operationalise the new contracts database and continue with the comprehensive review of the leased portfolio with regard to renewing expired leases and documenting those subject to rights of renewal . Finalise the acquisition of land for various projects, including the Cambridge to Te Awamutu water supply and cycleways . Continue with planning for the demolition and removal of the end of life residential house on Franklin Street, Pirongia . Undertake a major renewal of two Housing for the Elderly units . Continue sale process for Blundell Street property . Progress sale of seven properties affected by unformed road closures . Replace the water main and tails to units at Dr Tod Housing for the Elderly Village . Undertake an upgrade of the ground floor 23 Wilson Street to increase staff capacity.
John Miles MANAGER PROPERTY SERVICES
Approved by Ken Morris DEPUTY CHIEF EXECUTIVE / GROUP MANAGER BUSINESS SUPPORT
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To: The Chairperson and Members of the Service Delivery Committee From: Manager Transportation Subject: Transportation Report Meeting Date 16 February 2020 File Reference: 96.55
1 Executive Summary
The purpose of this report is to provide information on the activities pertaining to the Transportation Team’s activities from October to December 2020, and projects for the remainder of the current financial year.
2 Recommendation
That
a) The Transportation Report (document number 10534890) of Bryan Hudson, Manager, Transportation be received.
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 1 of 13 10534890
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3 Transportation Programme The following projects are confirmed for the current construction season:
Pavement Rehabilitation Start End Length Status, Budget 2020/21 $1.5M Maungatautari Road 6630 8506 1876 Contract began November 2020, contractor is behind programme but making good progress, 50% complete. Maungatautari Road 11153 11293 140 Completed October 2020 through
maintenance contract. Ryburn Road SH3 toward 20 240 220 Pricing through maintenance contract
railway bridge expected to start February. McGhie Road 340 1200 860 On hold, awaiting adjacent subdivision
discussions. Storey Road 1344 1644 300 Short length of settled peat road. Completed October 2020 through maintenance contract. Resurfacing Plan Laid % Done Status / Notes /Budget 20/21 $3.9M
(km) (km) Chip sealing 80.0 15.3 20% Begun in November and continuing
through to end of March. Asphalt surfacing 0.7 0.46 65% Underway. Seal Extension Start End Length Budget 20/21 $250k Lowe Road 695 920 225 Start planned for February 2021 . N Construction/Improvements Hanlin/Cambridge 98% Construction complete, in defects
Intersection period. Williamson St Streetscape 100% Complete, awaiting final asphalt (outside Cambridge Pool) surfacing prior to pool opening. Te Awa Cycleway $5.93M 4500m Velodrome towards Hamilton. Contract contract value. awarded, work started 25 January 2021. Hamilton Road transport 680m Consultation done. Refer to separate
corridor improvements report for outcomes and programme. CCTV Extension Change out planned for some Te Awamutu cameras and install new in Kihikihi on SH3 in 2021. Street Light Upgrading Plan Installed % Done Budget 2020/21 $250k Additional lights to improve 12 12 100% New lights for Empire, Lamb, Raikes, illumination on existing Fraser Streets (12 lights) are complete. streets
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3.1 Hanlin Road Roundabout Project
The roundabout contract works are now substantially complete. The contractor has continued to address small landscaping and finishing works. Some planting on banks has been delayed to May for cooler weather to ensure plant survival.
3.2 Road Maintenance Contracts
Our maintenance contract focus has centred on pavement repairs in advance of resealing, and mowing the spring growth on rural roads. Urban pavement marking was completed in November. Resealing has been completed on numerous rural roads and some urban streets. Significant chipsealing will occur on roads over the next three months.
3.3 Victoria Street Bridge Engineering Reports
Council staff have been working with our bridge management consultant, Beca, to undertake inspections of the Victoria Street bridge, investigate the resilience of this important structure and plan for future maintenance. This work was signalled in the 2018-21 LTP and has been ongoing for two years. Expenditure on inspections and investigation to date is $166,000, with an additional $60,000 planned this financial year.
The first step was a review of historic records from which the initial ‘Victoria Bridge (Cambridge) – Resilience Review Report’ dated August 2018 was prepared (document number 7624633). This was a desk top study to identify issues which should be investigated to determine what level of investigations and planning is required for the Council to have a level of confidence in the long term resilience of the structure. Key recommendations were for a full inspection with attention to paint/corrosion, concrete deck and investigation of soils for the stability of the foundations. At the time of this report there were still gaps in the records that we sought to fill, including the full extent of contract works in 1999 and 2014. These gaps were subsequently filled by retrieving and scanning contract documents into our filing system and supplying them to Beca.
The Victoria Bridge Geotechnical Assessment 27 August 2020 (document number 10538229) fulfilled one of the recommendations from the 2018 desk top study. Boreholes were drilled and soil testing and groundwater level monitoring undertaken. Risk of slips or liquefaction in an earthquake were evaluated. While the 1905 bridge foundation does not meet modern standards for factors of safety, the investigation did not identify any current slip, erosion or liquefaction risk. Recommendations include annual checks of stormwater systems (which have failed previously causing issues) and river banks for evidence of erosion or slope instability.
The Victoria Street Bridge (Cambridge) Condition Assessment Report 4 June 2020 (document number 10420117) fulfilled key recommendations from the 2018 desk top
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study. Rope access was used to make a detailed inspection of the underside of the bridge. Decks and bridge abutments were inspected on foot. Paint condition, areas of corrosion and the underside of the concrete deck were all inspected where they were visible. Ground penetrating radar (GPR) was used to examine the concrete deck. GPR is able to identify steel reinforcing locations, cracks and areas of different concrete density. The summary conclusions of this report are that the majority of the bridge appears to be in good condition. Two areas were raised as being of structural concern, which generated three recommendations:
. There is significant corrosion around the central arch pins. This requires further investigation including by ultrasound when the bridge is scaffolded for painting. (It is noted that corrosion was present around the central pins in the 1996 inspection, noting it is an enclosed space with limited access for painting. In 1999 major works were carried out on the pins with significant new steel bolted into the structure before the bridge was painted. Beca will be making new structural assessments of this earlier work and its ongoing effectiveness). . The GPR scans indicate thinner areas of deck, cracking and areas of lower density concrete which could lead to reinforcement corrosion and eventual deck failures. (This was a known risk before the inspection and is a primary reason for the weight restriction on the bridge). Some deck coring and uncovering of reinforcement steel is recommended to further assess this risk. . The bridge should be fully repainted and the repairs identified made when scaffolding is in place.
The further work and programme for this is as follows: . Beca will make structural assessments of critical elements including the central pins and determine what repairs or additional works should be undertaken. The assessment will also determine the scaffolding load that can be applied to the bridge when repainting. (This work was commissioned in October 2020 and is underway with an expectation of reporting back in April 2021). . Deck coring and reinforcing checks (2021, seeking suitable contractor for this work). . Preparation of repair and repainting contract documentation (2022). . Full scaffolding, repairs and repainting contract (summer 2022/2023), included in draft Long Term Plan with an estimated value of $2.6M.
It was intended that all information on this project would be presented to Council and communicated to the public when investigations were complete. Covid interruptions to the programme, difficulty getting a suitable contractor to do concrete deck sampling, and the need to do additional works as a result of earlier findings have extended out the timetable. This report to Council should be considered an interim one with further information to follow when all investigations are completed.
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3.4 Footpath Works
The table below shows the budget and sites for significant footpath works. Footpath maintenance works of a smaller scale occur most months to address hazards. Further renewals get underway in February.
Activity Budget Sites Progress of Work Footpath Renewal $200,000 2020/21 sites Work completed - Princes St, 2020/2021 include- Bank, Shakespeare St, Burns St, Scott St, Carlton, Fraser, Raleigh, Bank Mangahoe, North, Rickit, Tainui, Burns, Coleridge St - added as additional Shakespeare, renewal site to address length of Scott, Raleigh, path badly affected by tree roots. Princes, Galloway, Goodfellow.
New Footpath $75,000 Vaile St Vaile Street site completed. construction 2020/21 Williams (Weld- Grosvenor)
Footpath $174,000 44 sites 85 repair sites identified for Maintenance & Pram 2020/21 completed attention to improve walking and Crossings cycling accessibility in our urban areas.
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3.5 Road Safety
Regional updates Child restraints The Waikato Regional Council is revising a child restraint education contract that will see child restraint checks resume on a regional basis. This will be some time away but will be helpful in bringing child restraint technicians and checks back to the district. The technician providing a limited service in the district to date has advised that they are no longer available.
Cycle skills. Sport Waikato will no longer be providing cycle skills training in local primary schools. ‘Youthtown’, a nationwide youth organisation is currently undergoing cycle skills training for their staff facilitators, and once complete will be available to provide this service should schools require it. There will be a cost attached to this service.
November-January Activities Sober Driving Campaign Pre Christmas Twenty six licenced premises were visited prior to Christmas and offered promotional material around sober driving. Promotional material included bar mats, posters, coasters, and staff t-shirts. The material offered messaging at the point of sale of alcohol and uptake from premises was high. A pavement stencil using chalk was also used outside premises.
An animated video focusing on youth and sober driving was created for social marketing. This was used for Facebook advertising. It was also used as advertising at the Regent Theatre in Te Awamutu, which for the second year came on board offering free advertising.
A workshop was held with 20 staff on ‘standard drinks’. The objective of the workshop was to inform participants about standard drinks and how an understanding on how much alcohol they have had can help them make good decisions. The 30 minute workshops are available for all organisations in the district.
There were three key messages within the entire sober driver campaign: Have a sober driver, stop a mate driving drunk and, you can still be over the limit the next day.
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 6 of 13 10534890
79 Te Awamutu Community Board 9 March 2020 - Quarterly Reports
Motorcycle skills training Two skills training days were held in November at the Kartsport Club, Airport Road. There have been 75 motorcyclists undertaking training this year which is a large increase on past years. Feedback has been very positive. Using a scale of 0-10, 97% of participants rated the course an 8 or higher, with one comment being ‘Great day thanks. This course will save lives as well as increase enjoyment of riding’.
Young Driver training A further Young Driver Course was held in November with 24 participants. Twenty one were on a Learner Licence and three on Restricted Licences. Feedback was positive. A couple of the comments included: ‘Very fun, did enjoy, would recommend’, ‘I am very thankful for the affordability of this course, I learnt tons’. The next courses will be held in February and March.
Billboards Billboards have been replaced on our network over the summer break. There are three themes: sober driving, safe cycling and rural roads. We currently have 38 billboard sites dedicated to road safety messaging on our local roads. Signs are changed approximately six monthly.
Upcoming Activities . Young Driver Days (February, March) . Back to school advertising (February) . Speed past school buses (February) . Senior driver course (February)
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 7 of 13 10534890
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. Cycle skills training, schools (March) . SADD Regional workshop (March)
3.6 Passenger Transport In June 2020 the Waikato Region transitioned to the new electronic ticketing system on board buses. Since then there have been a number of ongoing issues around data access, which has prevented patronage reporting. When data is available it will be provided in future Transportation reports.
4 Waste Minimisation Activities
Highlights of October, November and December 2020
. Online events held on easy tips and tricks to avoid plastics we can’t recycle in Waipa (3 4 6 and 7), how to bokashi and how to make your own cleaning products. . Three yearly solid waste audit undertaken. Created video content of the audit day plus three “recipes from the rubbish”. . Elected members invited to attend waste tour of Recycling Sorting Centre and the solid waste audit.
Ministry for the Environment Levy Funding Reporting Submitted annual report for funding received by the Ministry for 2019-20. Accepted in full with these comments: Thanks for all the work you put into it. I had a read last week and it’s very comprehensive. Kind Regards Nigel
Nigel Donovan - Kaitātari Matua – Senior Analyst – Waste Operations Division Waste and Resource Efficiency
This was pleasing to receive as it is critical that the Ministry maintain confidence in the investments made with the funds they provide; particularly with the expectation that the value of these are likely to increase in the future.
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 8 of 13 10534890
81 Te Awamutu Community Board 9 March 2020 - Quarterly Reports
Community direct participation with Waipa Waste Minimisation Programme
KEY: Delivered by Council Waste Min Officer *Delivered by recipients of the Community Fund or the community using Council resources e.g. event kit # Contractor delivered
This count excludes online engagement in social media but does include live interaction online via Zoom workshops or similar.
With 1,430 the programme has already exceeded last year’s engagements numbers (1,144), which were lower due to efforts on the recycling wheelie bin roll out.
Projects WMO delivered
The Solid Waste Audit This has now been completed, with a video and webpage created to share the results with the community. All the web content, plus the final video, can be viewed here: waipadc.govt.nz/liftingthelid the detailed outcomes are covered in a separate report.
In addition to this we have a plan to share more video content highlighting creative ways to eat the food we already have (common foods found in the audit), so stay tuned to see “Recipes from the Rubbish” touching on meat, bread and winter vegetables (in winter time).
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 9 of 13 10534890
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2020-21 Community Waste Minimisation Funding This round will open on 8 June 2021 and will close at 9am on Monday 12th July 2021. This fund is being offered every nine months (approximately) as we transition the delivery timeframe to align with the council financial year.
Coming up: . First rural waste “one stop shop” event for Waipa on 16 February 2021. . School (March) and community (April) education tours at the Recycling Sorting Centre (elected members are welcome to join these tours or if preferred another visit can be arranged). . Feedback to Council on last year’s work programme, develop and share the 2021/22 programme for approval. . Starting to plan and develop the Waste Assessment which is needed statutorily to develop the next Waste Minimisation and Management Plan for 2023-29.
5 Levels of Service & Performance Measures
5.1 Recycling Complaints
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83 Te Awamutu Community Board 9 March 2020 - Quarterly Reports
Some of these complaints require verification as it is apparent in some instances that the contractor’s investigation and response which has been received after the CRM was closed out has not updated in the CRM data. It is possible that the totals may be reduced in future reports as a result. At 50% through the year we are currently on track to meet the annual KPI.
5.3 Waste Minimisation – Recycling Volumes
At the time of writing the December 2020 recycling tonnages are incomplete.
Contamination in recycling is probably the area of most current concern and warning letters have gone out to a number of property owners and recycling services have been stopped to some repeat offenders. Our communications team has also stepped
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 11 of 13 10534890
84 Te Awamutu Community Board 9 March 2020 - Quarterly Reports
up comms on this issue to get the message out to residents to “use it properly or lose the service”.
5.4 Contractor – Road & Footpath Service Request Response
Staff have made significant improvement in addressing CRMs within the 10 day response period. We are still not at the 90% target, but are gaining ground each month to achieve this. December was compliant with the 10 day goal.
The pie chart below shows the top 10 CRM call types for the current financial year. Of note is the large number of illegally dumped litter calls. Sometimes these refer to yellow rubbish sacks stockpiled in rural locations which is an ongoing issue that Regulatory staff are endeavouring to address.
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 12 of 13 10534890
85 Te Awamutu Community Board 9 March 2020 - Quarterly Reports
Bryan Hudson Approved by: Dawn Inglis TRANSPORTATION MANAGER GROUP MANAGER SERVICE DELIVERY
Report to Service Delivery Committee – 16 February 2020 Transportation Report Page 13 of 13 10534890
86 Te Awamutu Community Board 9 March 2020 - Community Board Rural Tour 2021
To: Chairperson and Members of the Te Awamutu Community Board From: Keryn Phillips, Governance Officer Subject: Community Board Rural Tour 2021 Meeting Date: 9 March 2021
1 EXECUTIVE SUMMARY
The purpose of this report is to establish a Te Awamutu Community Board annual rural tour and confirm the dates of the rural tour for 2021. When the dates and proposed itinerary are approved by the community board, planning can begin.
The aim is for representatives of the Te Awamutu Community Board, Waipa District Council and Waikato Regional Council to visit Kakepuku Ward rural halls annually to meet with rural ratepayers. The tour would occur over a couple of Saturdays in May or early June to coincide with the quieter times of the rural calendar.
2 RECOMMENDATION
That the Te Awamutu Community Board a) Receive the report Te Awamutu Community Board Rural Tour 2021 (document 10566367) of Keryn Phillips, Governance Officer b) Confirm that the Te Awamutu Community Board will establish an annual rural tour of the Kakepuku Ward c) Confirm Saturday 22 and 29 May 2021 for the Te Awamutu Community Board Rural Tour 2021.
3 BACKGROUND
One of the strategies for the community board for the 2019-2022 electoral cycle is to increase its profile and to improve communication with its community, which includes the Te Awamutu and Kakepuku Wards.
87 Te Awamutu Community Board 9 March 2020 - Community Board Rural Tour 2021
As such, members of the community board would like to provide rural residents an opportunity to meet with them and bring ideas and comments to their attention. The intention is to reflect the success of Cambridge Community Board rural tour, which has held an annual rural tour for a number of years.
It is best to hold the tour at a time that suits most rural residents, prior to the start of spring calving, lambing etc, and should happen in May or early June. The Cambridge Community Board has confirmed its dates for 2021 as 1 and 8 May.
It is also an opportunity for other members of the Waipa District Council, and elected officials of the Waikato Regional Council to attend with the community board to listen to rural ratepayers.
3 PROPOSED RURAL TOUR
There are seven rural community halls that fall within the Kakepuku Ward. The Cambridge Community Board has a similar number of halls which it visits, and it divides the tour into two days, starting at 10am and finishing about 2pm visiting a number of halls each day.
Staff recommend that the Te Awamutu Community Board does something similar and confirms the dates of its rural tour as Saturday 22 and 29 May 2021.
Staff propose that the following rural halls are visited on each day (assuming the halls are available):
Saturday 22 May 2021 Te Rahu Hall Pokuru Hall Puahue Hall Rangiaowhia Hall
Saturday 29 May 2021 Parawera Hall Pukeatua Hall Wharepapa South Hall
4 ATTACHMENT
Appendix 1 – Te Awamutu & Kakepuku Wards & Halls map
Report to Te Awamutu Community Board – 9 March 2021 Te Awamutu Community Board Rural Tour 2021 Page 2 of 3 10566367
88 Te Awamutu Community Board 9 March 2020 - Community Board Rural Tour 2021
Keryn Phillips Governance Officer
Jo Gread Manager Governance
Report to Te Awamutu Community Board – 9 March 2021 Te Awamutu Community Board Rural Tour 2021 Page 3 of 3 10566367
89 Te Awamutu Community Board 9 March 2020 - Community Board Rural Tour 2021
Te Awamutu Ward Kakepuku Ward Halls
COPYRIGHT © WAIPA DISTRICT COUNCIL
CADASTRAL INFORMATION DERIVED FROM LAND Te Awamutu & Kakepuku Wards INFORMATION NEW ZEALAND'S DIGITAL CORE RECORD SYSTEM (CRS). & Halls CROWN COPYRIGHT RESERVED.
@ A4 Date: 04 Mar 2021
90 Te Awamutu Community Board 9 March 2020 - Treasury Report
To: The Chairperson and Members of the Te Awamutu Community Board From: Nada Milne Subject: TREASURY REPORT – TE AWAMUTU COMMUNITY BOARD Meeting Date: 9 March 2021
1 BACKGROUND
The report details the funds available to the Te Awamutu Community Board for the allocation of discretionary grants.
2 RECOMMENDATION
That the ‘Treasury Report – Te Awamutu Community Board’ of Nada Milne, Financial Accountant for the period ended 31 January 2021 be received.
3 COMMENT
3.1 Discretionary Grants – funds of $15,800.00 have been committed from the prior year, with $3,000.00 having been paid to date. Funds of $46,318.50 have been committed from the current year, with $38,164.81 having been paid to date.
There is a balance of $14,322.37 in uncommitted funds.
Nada Milne Financial Accountant
Sarah Davies MANAGER FINANCE
Page 1 of 3
91 Te Awamutu Community Board 9 March 2020 - Treasury Report
TE AWAMUTU COMMUNITY BOARD DISCRETIONARY GRANTS
Balance as at 1 July 2020 26,356.87 2020/21 Allocation from Council 49,600.00
75,956.87 Revenue Kihikihi Presbyterian Retirement Village - Returned Funds 484.00 484.00
Less Committed Projects 62,118.50 62,118.50
Uncommitted funds 14,322.37
Summary of Uncommitted Funds Annual Grants 14,322.37 14,322.37
Page 2 of 3
92 Te Awamutu Community Board 9 March 2020 - Treasury Report
TE AWAMUTU COMMUNITY BOARD
Summary of Committed Funds Current Year Commitments Committed Expenditure Balance Commitments 2020/21 46,318.50 38,164.81 8,153.69 Current Year CommitmentsTotal 46,318.50 38,164.81 8,153.69
Prior Year Commitments Committed Expenditure Balance Prior Year Commitments 15,800.00 3,000.00 12,800.00 Prior Year CommitmentsTotal 15,800.00 3,000.00 12,800.00
Total Commitments 62,118.50 41,164.81 20,953.69
Commitments 2020/21 Resolution No Committed Expenditure Balance Discretionary Grants 8/20/70 32,561.50 27,611.51 4,949.99 Kainga Community House 6/20/81 2,000.00 2,000.00 - Rotary Te Awamutu 6/20/82 3,000.00 3,000.00 - Te Awamutu Youth Academy 6/20/83 2,000.00 2,000.00 - DIY Garage Sale promotional video 6/20/112 1,700.00 - 1,700.00 Promotional Flags 6/20/113 500.00 - 500.00 Waikato Sheet Plastics & Fabrication 6/20/93 780.00 780.00 - 2020 Lights in the Christmas Tree 6/20/100 2,700.00 2,695.50 4.50 Kihikihi Summer Stroll 6/20/101 700.00 - 700.00 Rainwater & Greywater Retention Event 6/20/102 300.00 77.80 222.20 2020 Lights in the Christmas Tree 6/21/09 77.00 - 77.00 Total 46,318.50 38,164.81 8,153.69
Prior Year Commitments Resolution No Committed Expenditure Balance Rangiaowhia Historic Trust 6/16/10 - Feb 16 7,300.00 - 7,300.00 Project Battery 6/19/26 - Mar 19 2,500.00 - 2,500.00 Silability Waikato Trust 6/19/101 - Aug 19 3,000.00 - 3,000.00 CommSafe 6/20/39 - Jun 20 3,000.00 3,000.00 - Total 15,800.00 3,000.00 12,800.00
Page 3 of 3
93 Te Awamutu Community Board 9 March 2020 - Discretionary Fund Application
To: Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Discretionary Fund Application Meeting Date: 9 March 2021
1 SUMMARY
An application from Te Awamutu and Districts Memorial RSA for discretionary funding has been received. The organisation is requesting $1,470.00 plus GST towards the costs of providing a sound system for the ANZAC dawn and civic services.
The full application including financial information has been sent to the Te Awamutu Community Board separate to this agenda.
2 RECOMMENDATION
That the Te Awamutu Community Board receive the applications for discretionary funding requesting $1,470.00 plus GST from Te Awamutu and Districts RSA (Document 10565952).
3 ATTACHMENT
Appendix 1 – Discretionary Fund Application – Te Awamutu & Districts RSA
94 Te Awamutu Community Board 9 March 2020 - Discretionary Fund Application
95 Te Awamutu Community Board 9 March 2020 - Discretionary Fund Application
96 Te Awamutu Community Board 9 March 2020 - Discretionary Fund Application
Applicant Organisation Details Full legal name (as on your bank account): 1: 1t1R/()urtt 1- !)1sf"Rtofll0>10RltL �fJ Common use name (if different):
Contact person:
Postal Address:
Street Address:
Email (and website if applicable): -,c;.Y'Sr;P0 x.. . Cil.11z.
- Deela ration We, the undersigned persons, hereby declare that the information supplied here on behalf of our organisation is correct.
We consent to Waipa District Council collecting the personal contact details provided, and retaining and using these details. Information may be included in a public meeting agenda. We acknowledge our right ta have access to this information. This consent is given in accordance with the Privacy Act 1993.
-�-=,-.,,;-rm: ...... �fl. ... �t...Jr..J...... Signed: ...... 7-..R...... , ...... ,...... Date: ...'!:?. .::... � ...."':'. ..� .g ( Position in Orga isation: ...... B. �1..t?.�Z...... /?.:J:.�.1...... Daytime Contact Number: ...... e.;J/... -� efi::c!...... Signed: ...... Date:.'\..):?-...... 2.-...... 2D21 . Position in Orga ..9.c.� .. f �!J ...... /!/P�.'.... Daytime Contact number:
The above persons may be contacted during the day ifclarification of information is required.
Page 7 of7 Application Form for Community Discretionary Fund 2020/21
97 Te Awamutu Community Board 9 March 2020 - Chairperson's Report
To: Members of the Te Awamutu Community Board From: Angela Holt, Chairperson Subject: Chairperson’s Report Meeting Date: 9 March 2021
1 SUMMARY
Kihikihi Summer Stroll was held Saturday 27 February 2021. A great afternoon was had by all who attended. On behalf of the Community Board I would like to thank everyone who made the day possible through their contribution, in particular Angela Brown from the Police House and Dee Atkinson from our library who both contributed so much in the lead up and on the day.
We got some feedback from residents who made good use of the Community Board being in attendance. Those that came for the The Cossie Ukes ukulele concert certainly looked to be enjoying the sing along where they played lots of old favourites.
Earlier in the month I had attended the Kihikihi Ratepayers Association meeting and they are preparing a “Destination Kihikihi” plan. Some of the points in their plan were also raised at the Stroll. These included the possibility of a Community Centre, that tells the story of Kihikihi, wanting to know what is happening with the water tower – is there an engineer’s report and the possibility of a lookout there? Footpath and kerbing upgrades particularly in streets with none. The extension of the cycleway to continue up Rolleston, into Whitmore and up to the Rewi Maniapoto Reserve. Amongst other items the repair of the town clock, state of the grandstand at the domain and is there anything we can do about the Alpha hotel which is falling into disrepair. I have recommended that the Kihikihi group presents their plan to Community Board as well as making sure they do a submission with their requests to the Long Term Plan.
With the Great Te Awamutu DIY Garage Sale coming up in the not too distant future and having no luck in securing a storage facility for donated goods I would like to ask if anyone has or knows of somewhere suitable to store items for a few months please?
I would also like to make a recommendation that we support the e-waste initiative being organised by Te Awamutu Rotary. Due to get underway in within the next few
98 Te Awamutu Community Board 9 March 2020 - Chairperson's Report
months I would like to propose we support the community by providing a “Win your fees back draw” - Everyone that brings e-waste goes into the draw to win their fees back up to a set value. Ideally this would be ready for the first collection.
The Friends of Memorial Park have agreed to a name change and will be known as “The War Memorial Maintenance Committee” – the name used by the original caretakers of Memorial Park. They have been very busy clearing away leaves and debris from the paths around the park along with some minor repairs of stonework, with the fernery in particular looking better than it has in a very long time. A big thank you to that group.
Finally in regard to the concept plan for the Memorial Park that will be presented by staff at our meeting next Tuesday, I would like to take this opportunity to remind Community Board we are here to represent the interests of our Community, not our own personal viewpoint.
2 RECOMMENDATION
That the Te Awamutu Community Board receive the Chairperson’s Report (Document 10565346) of Angela Holt, Chairperson.
Report to Te Awamutu Community Board – 9 March 2021 Chairperson’s Report Page 2 of 2 10565346
99 Te Awamutu Community Board 9 March 2020 - Board Members Report from Meetings attended on behalf of the Te Awamutu Community Board
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Board Members Report from Meetings Attended on Behalf of the Te Awamutu Community Board
Board members who have attended meetings on behalf of the Te Awamutu Community Board may give feedback to the Board. (Discussion item only, resolutions not appropriate.)
Sports Sector (Hurrell) Environmental Sector (Hurrell) Youth Sector (Taylor/Titchener) Service Group Sector (Taylor/Titchener) Music/Arts Sector (Derbyshire) Aged Sector (Derbyshire) Social Services Sector (Holt) Council (O’Regan/Brown)
100 Te Awamutu Community Board 9 March 2020 - Date of Next Meeting
To: The Chairperson and Members of the Te Awamutu Community Board From: Governance Subject: Next Meeting Meeting Date: 9 March 2021
The next Te Awamutu Community Board meeting is to be held at 6.00pm on Tuesday, 13 April 2021.
101