MINUTES OF A MEETING OF THE COMMUNITY ASSOCIATION HELD AT SAXONS, ON THURSDAY 5th DECEMBER AT 3.00P.M.

1. Apologies for absence. Una Pearce

2. Approval and signing of the minutes of the previous meeting held on 28th October.

3. Matters arising not on the agenda. There were none.

4. Emergency Plan follow up. D.P. reported she had spoken to Mike Allisstone about handing over the nearly finish plan he and D.P. had compiled, and he was happy to do so. D.P. to circulate or distribute paper copies. David C.J. will ask Bill Martin if the Association may put his list of sports required by the residents on the website. Action D.P. and D.C.J

5. Yvonne’s resignation. She confirmed to D.P. that she will remain a trustee until the next A.G.M and wants to be kept informed with minutes and correspondence.

6. Tony Thorncroft. D.P. said she had sent a letter to Tony with the Association regrets on Valerie’s death.

7. Treasurer’s report. D.C.J said although there had been £500 in the account, there is now a deficit of £10, having paid AIRs for last year’s consultation and the annual subscription. We now have to pay for 2015. A tier 2 subscription to AIRs Community Buildings Advisory Services to Sept. 2015 £180 (inc VAT). Advisory visit and follow up to assist the CA with community hall funding towards design fees for a new multi purpose building, incorporating/linking with changing facilities for SFC. Guidance as to appropriate lease arrangements between S.P.C. and SFC to facilitate grant applications for the building (general guidance, not draft documents or legal fees) £342.98 (inc VAT) To provide further assistance during the course of 2015/16 with building the evidence of need for the project and strategy for funding the facility, including identifying the key potential funders and trustees, to identify whether/how the project meets their objectives or requirements, assisting with preparation of bids, input to Draft Business Plan as appropriate. To include at least one advisory visit. Four days guidance @£350/day +VAT £1,680 (incVAT) Travel 24 miles @45p/mile ( £10.80) +VAT £2.16, total fee for service £1,692.96 (incVAT) Richard thought it would be logical to transfer monies from the STAG account to the SCA and will consult the members of STAG. Action R.H. D.P. to apply for grants from the District Council fast track fund and to C.L.C for feasibility grants to enable Richard Atkinson to come up with plans which can be used to obtain further major funding. Action D.P.

8. Website. One supporter still cannot access the sidlesham.org.uk site but will receive help to clear his computer of ‘history’ which should allow him access. David to ask Jennie for help. Action D.C.J.

9. Focus Groups. Pre school. Hannah Baggot and Diana went to Boxgrove Hall to have a look at how their pre school was progressing and if any of their pitfalls could be avoided. Hannah spent quite a time with the lady who runs the school and came up with suggestions like the facility should be as separate as possible with it’s own entrance and garden etc. There was an identified need for the pre school to be open until 6.00p.m but this could cause conflict with other users of the space, as the room is not dedicated to the children. This needs to be avoided in Sidlesham. Hannah also had some prices from other pre schools in the area and they were pretty much the same - £40 per day. As there are two F.E colleges/universities in , training pre school teachers, it was thought to be a good idea for Hannah and Jenna to get in touch with them and find out whether Sidlesham could become involved with the courses as a training base. Action D.P 10. Gloria is still trying to get a gardening club off the ground. Una is also getting board games off the ground as an evening activity in the church hall. Diana has contacted Sue Martin to start an art focus group and Diana will investigate drama club, ballet classes, outdoor theatre presentations and film club. 11. Sidlesham Spread. Martin will do a report on the carol singing evening at The Anchor. 12. Carols at The Anchor 7th December. The Centre was the charity chosen to benefit from the collection and Richard and Corina will get a collection box from them and ask if any of the people who attend the centre would like to join us in the pub. 13. It was decided that Richard and Martin formulate a document for the P.C. picking up on the following points and that this document should form part of a P.C. meeting in February. The points to be raised are The Management Committee, The Lease, The Rent, The Junior Pitch, and a Comprehensive Scrutiny of All Funding Bids for the S.F.C. and a presentation to the P.C. of what the S.C.A. wish to promote as an alternative to the confusion, time wasting and lack of information given out by the S.F.C. and the P.C.

AOB..None. But good wishes to Richard’s minor toe op.

Date of next meeting. 27th January at Thorverton at 3.00p.m

Signed…………………………………………..date…………………..