Edgcumbe House Fore Street Lostwithiel Cornwall PL22 0BL

LOSTWITHIEL TOWN COUNCIL Edgcumbe House Fore Street Lostwithiel Cornwall PL22 0BL

01208 872323

Dear Councillor,

Councillors are hereby summoned under the Local Government Act 1972 Sch. 12 para 10 (2) b to attend a Meeting of Lostwithiel Town Council to be held at Lostwithiel Library on Tuesday 4 June 2019 commencing at 7.00pm when the following business will be transacted.

S Harris

Mrs S Harris Town Clerk 29 May 2019

Lostwithiel Town Council Meeting will be held at Lostwithiel Library on Tuesday 4 June 2019 at 7pm

This meeting is open to the public and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, the council cannot guarantee this, especially if you are speaking or taking an active role. The council asks those recording proceedings not to edit the film or recording in a way that could lead to misinterpretation of the proceedings or infringe the core values of the council. This includes refraining from editing an image or views expressed in a way that may ridicule or show lack of respect towards those being filmed or recorded.

Housekeeping – Mayor Jarrett will advise the evacuation routes in case of an emergency and remind all persons present of the following: - The meeting may be filmed or recorded Members and Members of the Public are asked to set device ring tones/alerts to silent

• To receive the Cornwall Councillor Report

Meeting Agenda 1. To receive and accept Apologies of Absence. If you are unable to attend on Tuesday 7 May 2019 could you please email [email protected] with your apologies before midday on 7 May. Thank you to Councillors who have already advised the office that they are unable to attend the meeting.

2. To receive any Declarations of Interest or written requests for new DPI dispensations from Members.

Members are invited to declare disclosable pecuniary interests and other (non-registerable) interests in items on the agenda as required by Lostwithiel Town Council’s Code of Conduct for Members and by the Localism Act 2011.

3. Public Participation - Time allowed for members of the public to address the Council on matters on the agenda – Maximum time allowed 15 minutes

4. To receive the minutes of the extraordinary meeting held on 28 May 2019 having previously been circulated and taken as read. Please see separate attachment

5. To consider planning applications a) PA19/04264 Land opposite Tanhouse, Tanhouse Road Lostwithiel Cornwall Proposed new access http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PRNHP7FGJWM00

b) To consider any planning applications received since the publication of the agenda

6. Play area inspections – to note the inspection reports and any action required.

7. Internal Audit year end 31 March 2019 – to consider the Internal Auditor’s report. Please see separate attachment

8. Local Councils, Internal Drainage Boards and other Smaller Authorities in England Annual Governance and Accountability Return 2018/19 Part 3 – to approve and authorise the signature of Section 1 Annual Governance Statement 2018/19 Please see separate attachment Section 1 is page 4 of 6 of the Annual Governance Statement.

9. Local Councils, Internal Drainage Boards and other Smaller Authorities in England Annual Governance and Accountability Return 2018/19 Part 3 – to approve and authorise the signature of Section 2 Accounting statements 2017/18. Please see separate attachment Section 2 is page 5 of 6 of the Annual Governance Statement.

10. Lostwithiel Rotary – to agree in principle the 2019 Carnival programme subject to the receipt of the necessary documents. Sunday 14 July Charity Fete Day on KGV Monday 15 July Six-a-side Cricket on KGV managed by Bocconoc Cricket Club

Tuesday 16 July Rounders Tournament on KGV managed by Lostwithiel School Association Wednesday 17 July Pram Race in the afternoon. Band and Choir Concert in the Church in the evening. (Road closures have been applied for) Thursday 18 July Street Party on the Parade as last year centred on the area used by Sing-along- the-River where their staging and stretch tent will be used. A mobile bar will be situated in the road as will Hog Roast and Barbecue as usual. Various other entertainments will, as usual, be provided. Necessary road closures have been applied for. Friday 19 July Football competition on KG5 run by the Football club Saturday 20 July Carnival Procession. Start KG5 left along Queen Street, down Fore Street, along the Parade and up North Street, turning left again onto Queen Street left down Fore Street and finishing on the Parade. Following last year’s problem with the barriers, the Procession will not be going over the level crossing into Grenville Road. The procession will finish on the Parade and Lost in song will be hosting a party with tea and cake followed by a bar, hot food and live music on the staging. Necessary road closures have been applied for. Rotary hope to finish

the day, subject to Council approval with fireworks on KGV. This provides a convenient end to the Party at 10pm.

11. Lostwithiel Rotary Fireworks display – to consider the completed Hire of Town Council land request to use King George V playing field for fireworks on Saturday 20 July. Please see separate attachment

12. Community Governance Review – to consider the draft response prepared by the task & finish group appointed on 16 April 2019 (Deputy Mayor Ross, Councillor Clarke & Councillor Henderson.) To be tabled.

13. Cornwall Council Dogs on Beaches Pre-engagement letter – to decide on Lostwithiel Town Council’s response. Dear Town/Parish Council, Public Spaces Protection Orders: Renewal of existing dogs on beaches restrictions to come into effect from April / May 2020 We are writing to you to seek any early views you may have prior to Cornwall Council undertaking a public consultation regarding the renewal of the Public Spaces Protection Orders (PSPO’s) relating to Cornwall’s seasonal dogs on beach restrictions. The law requires that Public Spaces Protection Orders (seasonal dogs on beach restrictions) must be renewed every three years, which could include, amending, removing or creating additional ones and the Council must consult on these before they can be implemented. Existing orders end in April 2020 and new orders will need to be in place before any new seasonal restrictions can come into effect. We can advise that as well as writing to you we are also making contact with private beach owners, such as the Duchy and National Trust. At the Council’s Neighbourhoods Overview and Scrutiny Committee (NOSC) on the 5 March 2019, our Members asked that we make contact with all Town and Parish Councils and private beach owners to seek early views on Cornwall’s seasonal dogs on beaches Public Spaces Protection Order arrangements to help shape Cornwall Councils

forthcoming public consultation, which could include whether you believe the current seasonal dog restrictions are right or need changing. The list of beaches with seasonal dogs on beaches restriction information is attached. The forthcoming consultation could present an opportunity to harmonise seasonaldogs on beaches restrictions across Cornwall, which would make it simpler to understand, avoid confusion when restrictions apply and make it easier to ensure compliance. Equally as key partners we are keen to hear your views about this. Public consultation is planned from August 2019, which you will be a key stakeholder in, but if you have any early views or comments that you would like to share with us we would be grateful to receive these before 18 June 2019. We would also like to hear your views on the most appropriate ways to enforce beach restrictions and ask what resource you could commit to assist in beach restriction enforcement. If you would like further information or would like to discuss the matter further please do not hesitate to contact me or my team.

Cadgwith Cove, Cadgwith Easter Day – 30 September 7am – 7pm Carbis Bay Beach, Carbis Bay Sunday before Easter –30 September 8am – 5am Carnsew Pool Year round exclusion Castle Beach, Falmouth Easter Day – 30 September Cawsand Beach, Cawsand Easter Day – 30 September Chapel Porth Beach, StAgnes Easter Day – 30 September Church Cove, Gunwalloe Easter Day – 30 September 7am – 7pm Copperhouse Pool Year round exclusion Crackington Havern, Bude Easter Day – 30 September Crooklets Beach, Bude Easter Day – 30 September Gyllyngvase Beach,Falmouth Easter Day – 30 September Harveys Towans - GodrevyPoint, Hayle 1 May – 30 September 8am – 7pm Hayle Estuary Year round exclusion Housel Bay, The Lizard Easter Day – 30 September 7am – 7pm Kennack Sands Beach, The Lizard Easter Day – 30 September 7am – 7pm Kynance Cove, The Lizard Easter Day – 30 September 7am – 7pm Maenporth Beach, Falmouth Easter Day – 30 September Mousehole Beach to Skilly Beach 1 May – 30 September

8am – 7pm Newlyn Beach to Battery Rocks 1 May – 30 September 8am – 7pm Penzance Harbour to Marazion 1 May – 30 September 8am – 7pm Perranuthnoe 1 May – 30 September 8am - 7pm Poldhu Beach, Mullion Easter Day – 30 September 7am – 7pm Polurrian Cove Beach,Mullion Easter Day – 30 September 7am – 7pm Polzeath Beach, Polzeath Easter Day – 30 September Porth Beach, Porth 1 May to 30 September 9am - 7pm Porthchapel Beach,Levan 1 May – 30 September 8am – 7pm (Below mean high tide line) Porthcurno Beach,Porthcurno 1 May – 30 September 8am – 7pm Porthgwarra Beach, St Levan 1 May – 30 September 8 am – 7pm Porthgwidden Beach, St Ives Sunday before Easter –30 September Porthleven West, Porthleven 1 May to 30 September 9am - 7pm Porthmeor Beach, St Ives Sunday before Easter –30 September Porthminister Beach, St Ives Sunday before Easter –30 September Porthpean Beach, St Austell Easter Day – 30 September Porthtowan Beach, Porthtowan Easter Day – 30 September Portmellon Cove,Mevagissey 1 July – 30 September Portreath Beach including Harbour, Portreath Easter Day – 30 September 7am – 7pm Praa Sands Beach, Praa Sands Easter Day – 30 September 7am – 7pm Readymoney Cove, Fowey Easter Day – 30 September Sennen Beach, Sennen 1 May – 30 September 8am – 7pm St George’s Well, Padstow Easter Day – 30 September St Ives Harbour Beach, St Ives Sunday before Easter –30 September 8am – 7pm Summer’s Beach, St Mawes Easter Day – 30 September Swanpool Beach, Falmouth Easter Day – 30 September Tattam’s Beach, Portscatho Easter Day – 30 September Trevone Beach, Padstow Easter Day – 30 September

Tunnel Beach, Falmouth Easter Day – 30 September Widemouth Beach, Bude Easter Day – 30 September

14. Cornwall Council Road Safety & Community Speed Engagement Event – to receive a report on the event from Councillor Morgan. Safer Cornwall Road Safety and Community Speed Engagement Event Tuesday 14th May County Hall Truro. Councillors Morgan and Henderson attended.

There were presentations from Geoff Brown, (Portfolio Holder for Transport). Paula Wellings, (Casualty Reduction Manager), Zoe Wannacott, (Community Safety Officer), and Andy Hitchens who explained the role of the new Tri Service Officers. One of the main presenters was Chief Inspector Adrian Leisk who spoke on the Devon and Cornwall Police strategy for road safety. He also chaired the workshop on Community Speed watch which Councillor Morgan attended. A second presenter was Adrian Roberts the Traffic and Safety Engineer for Cormac. He chaired the workshop on Highways Improvements that Councillor Henderson attended. Our notes from the event are below:- Councillor Henderson 1. £50,000 from most town councils is spent on road safety issues 2. Public can get involved via Cornwall council website 3. As from 3.6.19 police are taking over duty for uninsured / untaxed vehicles , all revenue then is kept and used accordingly in the county 4. Drive on website states the e E's - Education , Engineering and Engagement, Enforcement. All on safety website Zoe Wonnacott is willing to attend the panel meeting in our area . Councillor Morgan 1. Community Speedwatch is in crisis and many people attending were vocal about the lack of communication from the police, the fact that sites they wished to monitor for speeding were

rejected with no explanation, the fact that repeated speeding offenders were sent three consecutive letters and no prosecutions. 2. There was one example of a successful team operating in St Austell. 3. Chief Inspector Leisk took the complaints seriously and said the whole system of Speedwatch has been overhauled with a new simpler web site. 4. Examples were given of deploying SIS, speed indicator signs, which were successful in reducing speed, they cost £2000 each.

15. Cattle Market car park devolution – to receive a report on the meeting held with Cornwall Council’s Scott Sharples (Devolution Manager) & Tasha Davis (Community Link Officer) To be tabled

16. Electrical Installation Condition Reports – to consider the reports on the Guildhall, the Museum, Edgcumbe House and Taprell House. Please see separate attachment

17. Cornwall Council Lostwithiel Library – to consider the proposal to make the current upstairs temporary lights permanent. Please find below an extract of minute reference 364/18 dated 7/2/19. It was noted by Council that Cornwall Council have provided written confirmation that they will pay for the installation and rewire of the upstairs ceiling lights. (Currently a temporary solution is in place). As the building is Grade II Listed Cornwall Council will need to be granted Listed Building Consent. Cornwall Council have confirmed

that they will submit the application and pay the associated costs. Cornwall Council will obtain and pass to the Town Council a minor works electrical certificate on completion. Please find below a copy of the text of an email from Cornwall Council dated 7/2/19 To confirm following the recent electrical issues in relation to the upstairs lighting at Lostwithiel Library. To confirmCornwall Council will pay for:- • Installation and rewire of the upstairs ceiling lights. Currently a temporary solution is in place. • As the building is grade 2 listed. CC will need to be granted permission for any works. This will be covered by CC The electrical works undertaken will be fully tested and issued a minor work certificate on completion to ensure safety and compliance. Please find below the text of an email from Cornwall Council dated 07/05/2019 Hi Sandra Following my visit last Wednesday, Lorne Stewart have been to site and have advised that to re-fix the lights in the original position as requested would be an issue. This is due to access, cable runs, etc, and this was the main reason why the temporary lights were installed in the position they are now (supported from the beams). Lorne Stewart advised that this would be the best location, and could remove the original lights and chain. The existing old fluorescent up-lights were also wired from the faulty circuit, so reconnecting these could also be an issue. With this information , I would propose that the location of the temporary lights be made permanent and the wiring be made to reflect this. The old lights would be removed as part of this. Could you please confirm you are happy for Cornwall Council to proceed on this basis

Please find below the text of a further email from Cornwall Council dated 30/05/2019 Hi Sandra, To assist Lostwithiel TC, with regards how to proceed with the lighting issues, I have spoken with Property Operations with regards budget costings for the remaining lighting works. Please see below Wire temp lights to make permanent o 1 x man for 1 day £250 o Parts £250 o TOTAL £500 To take down temp lights and relocate to the original positions o Lorne Stewart would require a site visit with scaffolding tower to establish additional scope of works o 2 x men for 2 to 3 days o Scaffolding tower o Library will have to be potentially closed whilst this works is carried out o Potential asbestos sampling required regarding ceiling void ( asbestos register will require reviewing), circa £1,000 o Total Cost £3,000 to £4,000 As this is against professional advice Property Services would expect these additional costs to be picked up by the TC

18. Library alarm system – to approve the costs to monitor and maintain the intruder alarm currently in situe. Hi Sandra, Thank you for your email. I have scheduled an engineer to attend to rectify this fault tomorrow between 9am and 1pm. Moving forward please see our quotation below to continue providing monitoring and maintenance for the intruder alarm currently insitu. 12 Months Intruder Alarm Maintenance – Police £180.00 Ex Response VAT

(2 service visits per year plus certification and access to 24hr emergency callouts for faults) Should you need to call us out for any faults you will be charged at the rates below. Standard Labour Rates Contract Bank Holidays Monday to Friday 9-5pm £58.00 £150.00 (Travel plus 1st hour) Monday to Friday 9-5pm £36.50 £36.50 (2nd hour onward) Out of Hours (Travel plus 1st £78.00 £150.00 hour) Out of Hours (2nd hour £62.50 £62.50 onward) With offices based in Devon, Cornwall and Somerset we have a wide range of resources, expertise and experience that enables us to put the right team in place to fit your needs.

19. Cormac Burial Agreement – to consider the agreement provided and to approve the required increases to Lostwithiel Town Council’s Cemetery Fees 2019 - Sexton fees Current Fee Revised Fee Graves New/reopen single depth 365.81 376.78 Graves New/reopen double depth 435.56 448.63 Graves New by hand single depth 519.80 535.39 Graves Reopen by hand single depth 418.40 430.95 Graves New by hand double depth 597.98 615.92 Cremation plot first interment 183.13 188.62 Cremation plot reopen 165.69 170.66

20. Parade shed – to consider the response from the Council’s insurers. To be tabled

21. Wombwell Homes – to consider, the context of recent correspondence from Cornwall Council, the request received to install a new dog bin at The Yard Lostwithiel PL22 0FD. ‘The Yard Lostwithiel PL22 0FD As you are aware, the re-development of the above is progressing. During a recent residence meeting it was requested that we enquire into the possibility of installing a dog waste bin as various residents have dogs. We would be happy to pay for the bin which others in the town will be able to access as they pass by. The council’s thoughts would be much appreciated.’

Please find below an extract from the text of an email from Cornwall Council regarding future bin emptying arrangements post the current contract. This will be an agenda item next month. ‘I had a discussion recently with Cllr. Martin who I have copied in regarding the above subject matter in and around the surrounding areas of the town. As has been highlighted before there are a number of bins [ approx. 10-12] that Biffa service on behalf of the Council that are not only owned by the T.C. but also on T.C. land such as Coulson Park for example. Between now and the commencement of the new waste contract the Council needs to ensure that arrangements are in place to address the historic service that has and still is being made to these bins. It might be that the Council can look to reduce the number of bins it has in the town leaving either the T.C. ones in situ or come to another solution. If however the T.C. wishes to leave the current stock of bins in situ the T.C. will have to fund the quantity that they own which can be achieved by either making private arrangements with the Council’s services provider or continuing as we are now but C.C. will recharge.’

22. Noxious weed control – to consider the approval two treatments this year Japanese Knotweed Shire Hall Moor £160 plus Vat per visit and the Himalayan Honeysuckle £180 plus Vat per visit.

23. Accounts & Finance Cheque Ref Payee Name Amount Paid Biffa Cemetery waste £35.81 101225 bin Cumbria Clock Clock service £162.00 101226 Company Cheque £0.00 101227 destroyed K Hill & Partners Fallen tree, £1,461.60 Ltd stumps & allotment 101228 clearance Nicholsons Toilet paper & £30.54 101229 bleach South West Edgcumbe House £65.07 101230 Water Ltd water Westernweb Lostwithiel £100.80 Councillors 101231 domain 101232-235 Salary related Salary related £3,606.31 expenses expenses Total £5,462.13

24. Correspondence Cornwall Pride – 22 June 17.05 for 20 minutes King George V playing field.

25. Notices

26. Items for the next agenda and to note written notice of the wordings of any motions for the Council meeting to be held on 2 July 2019 are to be received by the Town Clerk by midday on Monday 24 June 2019.