LOSTWITHIEL TOWN COUNCIL Edgcumbe House Fore Street Lostwithiel Cornwall PL22 0BL 01208 872323 [email protected] Dear Councillor, Councillors are hereby summoned under the Local Government Act 1972 Sch. 12 para 10 (2) b to attend a Meeting of Lostwithiel Town Council to be held at Lostwithiel Library on Tuesday 4 June 2019 commencing at 7.00pm when the following business will be transacted. S Harris Mrs S Harris Town Clerk 29 May 2019 1 Lostwithiel Town Council Meeting will be held at Lostwithiel Library on Tuesday 4 June 2019 at 7pm This meeting is open to the public and as such could be filmed or recorded by broadcasters, the media or members of the public. Please be aware that whilst every effort is taken to ensure that members of the public are not filmed, the council cannot guarantee this, especially if you are speaking or taking an active role. The council asks those recording proceedings not to edit the film or recording in a way that could lead to misinterpretation of the proceedings or infringe the core values of the council. This includes refraining from editing an image or views expressed in a way that may ridicule or show lack of respect towards those being filmed or recorded. Housekeeping – Mayor Jarrett will advise the evacuation routes in case of an emergency and remind all persons present of the following: - The meeting may be filmed or recorded Members and Members of the Public are asked to set device ring tones/alerts to silent • To receive the Cornwall Councillor Report 2 Meeting Agenda 1. To receive and accept Apologies of Absence. If you are unable to attend on Tuesday 7 May 2019 could you please email [email protected] with your apologies before midday on 7 May. Thank you to Councillors who have already advised the office that they are unable to attend the meeting. 2. To receive any Declarations of Interest or written requests for new DPI dispensations from Members. Members are invited to declare disclosable pecuniary interests and other (non-registerable) interests in items on the agenda as required by Lostwithiel Town Council’s Code of Conduct for Members and by the Localism Act 2011. 3. Public Participation - Time allowed for members of the public to address the Council on matters on the agenda – Maximum time allowed 15 minutes 4. To receive the minutes of the extraordinary meeting held on 28 May 2019 having previously been circulated and taken as read. Please see separate attachment 5. To consider planning applications a) PA19/04264 Land opposite Tanhouse, Tanhouse Road Lostwithiel Cornwall Proposed new access http://planning.cornwall.gov.uk/online- applications/applicationDetails.do?activeTab=documents&keyV al=PRNHP7FGJWM00 3 b) To consider any planning applications received since the publication of the agenda 6. Play area inspections – to note the inspection reports and any action required. 7. Internal Audit year end 31 March 2019 – to consider the Internal Auditor’s report. Please see separate attachment 8. Local Councils, Internal Drainage Boards and other Smaller Authorities in England Annual Governance and Accountability Return 2018/19 Part 3 – to approve and authorise the signature of Section 1 Annual Governance Statement 2018/19 Please see separate attachment Section 1 is page 4 of 6 of the Annual Governance Statement. 9. Local Councils, Internal Drainage Boards and other Smaller Authorities in England Annual Governance and Accountability Return 2018/19 Part 3 – to approve and authorise the signature of Section 2 Accounting statements 2017/18. Please see separate attachment Section 2 is page 5 of 6 of the Annual Governance Statement. 10. Lostwithiel Rotary – to agree in principle the 2019 Carnival programme subject to the receipt of the necessary documents. Sunday 14 July Charity Fete Day on KGV Monday 15 July Six-a-side Cricket on KGV managed by Bocconoc Cricket Club 4 Tuesday 16 July Rounders Tournament on KGV managed by Lostwithiel School Association Wednesday 17 July Pram Race in the afternoon. Band and Choir Concert in the Church in the evening. (Road closures have been applied for) Thursday 18 July Street Party on the Parade as last year centred on the area used by Sing-along- the-River where their staging and stretch tent will be used. A mobile bar will be situated in the road as will Hog Roast and Barbecue as usual. Various other entertainments will, as usual, be provided. Necessary road closures have been applied for. Friday 19 July Football competition on KG5 run by the Football club Saturday 20 July Carnival Procession. Start KG5 left along Queen Street, down Fore Street, along the Parade and up North Street, turning left again onto Queen Street left down Fore Street and finishing on the Parade. Following last year’s problem with the barriers, the Procession will not be going over the level crossing into Grenville Road. The procession will finish on the Parade and Lost in song will be hosting a party with tea and cake followed by a bar, hot food and live music on the staging. Necessary road closures have been applied for. Rotary hope to finish 5 the day, subject to Council approval with fireworks on KGV. This provides a convenient end to the Party at 10pm. 11. Lostwithiel Rotary Fireworks display – to consider the completed Hire of Town Council land request to use King George V playing field for fireworks on Saturday 20 July. Please see separate attachment 12. Community Governance Review – to consider the draft response prepared by the task & finish group appointed on 16 April 2019 (Deputy Mayor Ross, Councillor Clarke & Councillor Henderson.) To be tabled. 13. Cornwall Council Dogs on Beaches Pre-engagement letter – to decide on Lostwithiel Town Council’s response. Dear Town/Parish Council, Public Spaces Protection Orders: Renewal of existing dogs on beaches restrictions to come into effect from April / May 2020 We are writing to you to seek any early views you may have prior to Cornwall Council undertaking a public consultation regarding the renewal of the Public Spaces Protection Orders (PSPO’s) relating to Cornwall’s seasonal dogs on beach restrictions. The law requires that Public Spaces Protection Orders (seasonal dogs on beach restrictions) must be renewed every three years, which could include, amending, removing or creating additional ones and the Council must consult on these before they can be implemented. Existing orders end in April 2020 and new orders will need to be in place before any new seasonal restrictions can come into effect. We can advise that as well as writing to you we are also making contact with private beach owners, such as the Duchy and National Trust. At the Council’s Neighbourhoods Overview and Scrutiny Committee (NOSC) on the 5 March 2019, our Members asked that we make contact with all Town and Parish Councils and private beach owners to seek early views on Cornwall’s seasonal dogs on beaches Public Spaces Protection Order arrangements to help shape Cornwall Councils 6 forthcoming public consultation, which could include whether you believe the current seasonal dog restrictions are right or need changing. The list of beaches with seasonal dogs on beaches restriction information is attached. The forthcoming consultation could present an opportunity to harmonise seasonaldogs on beaches restrictions across Cornwall, which would make it simpler to understand, avoid confusion when restrictions apply and make it easier to ensure compliance. Equally as key partners we are keen to hear your views about this. Public consultation is planned from August 2019, which you will be a key stakeholder in, but if you have any early views or comments that you would like to share with us we would be grateful to receive these before 18 June 2019. We would also like to hear your views on the most appropriate ways to enforce beach restrictions and ask what resource you could commit to assist in beach restriction enforcement. If you would like further information or would like to discuss the matter further please do not hesitate to contact me or my team. Cadgwith Cove, Cadgwith Easter Day – 30 September 7am – 7pm Carbis Bay Beach, Carbis Bay Sunday before Easter –30 September 8am – 5am Carnsew Pool Year round exclusion Castle Beach, Falmouth Easter Day – 30 September Cawsand Beach, Cawsand Easter Day – 30 September Chapel Porth Beach, StAgnes Easter Day – 30 September Church Cove, Gunwalloe Easter Day – 30 September 7am – 7pm Copperhouse Pool Year round exclusion Crackington Havern, Bude Easter Day – 30 September Crooklets Beach, Bude Easter Day – 30 September Gyllyngvase Beach,Falmouth Easter Day – 30 September Harveys Towans - GodrevyPoint, Hayle 1 May – 30 September 8am – 7pm Hayle Estuary Year round exclusion Housel Bay, The Lizard Easter Day – 30 September 7am – 7pm Kennack Sands Beach, The Lizard Easter Day – 30 September 7am – 7pm Kynance Cove, The Lizard Easter Day – 30 September 7am – 7pm Maenporth Beach, Falmouth Easter Day – 30 September Mousehole Beach to Skilly Beach 1 May – 30 September 7 8am – 7pm Newlyn Beach to Battery Rocks 1 May – 30 September 8am – 7pm Penzance Harbour to Marazion 1 May – 30 September 8am – 7pm Perranuthnoe 1 May – 30 September 8am - 7pm Poldhu Beach, Mullion Easter Day – 30 September 7am – 7pm Polurrian Cove Beach,Mullion Easter Day – 30 September 7am – 7pm Polzeath Beach, Polzeath Easter Day – 30 September Porth Beach, Porth 1 May to 30 September 9am - 7pm Porthchapel Beach,Levan 1 May – 30 September 8am – 7pm (Below mean high tide line) Porthcurno Beach,Porthcurno 1 May – 30 September 8am