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DIR Annual Financial Report 2020

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DIR Annual Financial Report 2020 Texas Department of Information Resources Transforming How Texas Government Serves Texans Annual Financial Report For the Year Ending August 31, 2020 Texas Department of Information Resources Amanda Crawford Executive Director Nick Villalpando Chief Financial Officer Contents Pages(s) # LETTER OF TRANSMITTAL GENERAL PURPOSE FINANCIAL STATEMENTS Exhibit I-Combined Balance Sheet/Statement of Net Assets - Governmental Funds 1 Exhibit II-Combined Statement of Revenues, Expenditures, and Changes in Fund 2 Balances/Statement of Activities - Governmental Funds Exhibit VI-Combined Statement of Net Assets – Agency Funds 3 COMBINING FINANCIAL STATEMENTS Exhibit J-1: Combining Statement of Changes in Assets and Liabilities – Agency Fund 4 NOTES TO THE FINANCIAL STATEMENTS (APPLICABLE NOTES ONLY) 1 Summary of Significant Accounting Policies 5-11 2 Capital Assets 12 5 Long-Term Liabilities 13 8 Leases 14 12 Interfund Activity and Transactions 15 13 Continuance Subject to Review 16 17 Risk Management 17 ADDENDUM Addendum 1: Cooperative Contracts Customer List 18-62 Texas Department of Information Resources Transforming How Texas Government Serves Texans Amanda Crawford November 20, 2020 Executive Director —— —— DIR Board of Directors Honorable Greg Abbott, Governor —— —— Honorable Glenn Hegar, Texas Comptroller Jerry McGinty, Director, Legislative Budget Board Ben Gatzke Presiding Officer Lisa Collier, First Assistant State Auditor Christian Alvarado Dear Governor Abbott, Comptroller Hegar, Mr. McGinty and Ms. Collier, Mike Bell We are pleased to submit the annual financial report of the Texas Department Stuart A. Bernstein of Information Resources for the year ended August 31, 2020, in compliance with Stacey Napier Texas Government Code Section 2101.011, and in accordance with the Jeffrey Tayon requirements established by the Texas Comptroller of Public Accounts for a General Revenue Consolidated agency. Kara Thompson Ricardo Blanco Ex Officio Due to the statewide requirements embedded in Governmental Accounting Standards Board (GASB) 34, the Comptroller of Public Accounts does not require Nancy Clark Ex Officio the accompanying annual financial report to comply with all the requirements in Anh Selissen this statement. The financial report will be considered for audit by the state Ex Officio auditor as part of the audit of the State of Texas Comprehensive Annual Financial Report (CAFR); therefore, an opinion has not been expressed on the financial statements and related information contained in this report. The General Appropriations Act, 86th Legislature, requires that DIR report costs avoided and/or savings obtained through its cooperative activities and a list of the agencies or units of local government for which the clearing fund account was used during the fiscal year ending August 31, 2020. For the fiscal year ending August 31, 2020, DIR cooperative activities generated approximately $357 million in costs savings for customers of the Cooperative Contracts program. A list of customers who procured goods and services through this program is presented at Addendum 1. If you have any questions, please contact Nick Villalpando, Chief Financial Officer, at 512-936-2167. Sincerely, Amanda Crawford Executive Director P.O. Box 13564, Austin, TX 78711-3564 | (512) 475-4700 | dir.texas.gov | @TexasDIR Visit Texas.gov – the Official Website of the State of Texas UNAUDITED Combined Financial Statements DEPARTMENT OF INFORMATION RESOURCES (#313) EXHIBIT I - COMBINED BALANCE SHEET/STATEMENT OF NET ASSETS - GOVERNMENTAL FUNDS ALL FUND TYPES AND ACCOUNT GROUPS August 31, 2020 Governmental Fund Types GOVERNMENTAL GENERAL FUNDS FUNDS TOTAL GENERAL GENERAL (0001) (0001) ASSETS Current Assets: Cash and Cash Equivalents: Legislative Appropriations 53,651,063.73 53,651,063.73 Receivables From: Accounts Receivable 83,976,119.67 83,976,119.67 Interfund Receivable 259,204.20 259,204.20 Total Current Assets 137,886,387.60 137,886,387.60 Non-Current Assets: Total Non-Current Assets - - TOTAL ASSETS 137,886,387.60 137,886,387.60 LIABILITIES AND FUND BALANCES LIABILITIES Current Liabilities: Payables From: Vouchers Payable 828,125.39 828,125.39 Accounts Payable 101,008,235.41 101,008,235.41 Payroll Payable 1,824,552.76 1,824,552.76 Interfund Payables 259,204.20 259,204.20 Total Current Liabilities 103,920,117.76 103,920,117.76 Non-Current Liabilities: Total Non-Current Liabilities - - TOTAL LIABILITIES 103,920,117.76 103,920,117.76 Fund Financial Statement FUND BALANCES Reserved For: Unassigned 33,966,269.84 33,966,269.84 33,966,269.84 33,966,269.84 TOTAL FUND BALANCES 33,966,269.84 33,966,269.84 TOTAL LIABILITIES AND FUND BALANCES 137,886,387.60 137,886,387.60 The accompanying Notes to the Financial Statements are an integral part of this financial statement. 1 UNAUDITED DEPARTMENT OF INFORMATION RESOURCES (#313) EXHIBIT II - COMBINED STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES/STATEMENT OF ACTIVITIES - GOVERNMENTAL FUNDS For the Fiscal Year Ended August 31, 2020 Governmental Fund Types GOVERNMENTAL GENERAL FUNDS FUNDS TOTAL REVENUES Original Legislative Appropriation $ 7,081,575.00 $ 7,081,575.00 Additional Appropriations 2,162,388.08 2,162,388.08 Federal Pass-Through Revenue 275,416.59 275,416.59 Licenses, Fees, and Permits 318,770,180.78 318,770,180.78 Sales of Goods and Services 136,535,961.14 136,535,961.14 TOTAL REVENUES $ 464,825,521.59 $ 464,825,521.59 EXPENDITURES Salaries and Wages 17,673,580.21 17,673,580.21 Payroll Related Costs 4,789,769.21 4,789,769.21 Professional Fees and Services 299,579,139.24 299,579,139.24 Travel 3,152.32 3,152.32 Materials and Supplies 1,159,246.21 1,159,246.21 Communication and Utilities 116,371,242.03 116,371,242.03 Repairs and Maintenance 3,810,948.75 3,810,948.75 Rentals and Leases 1,542,202.93 1,542,202.93 Printing and Reproduction 4,075.35 4,075.35 Other Expenditures 246,752.31 246,752.31 Capital Outlay 9,284,155.58 9,284,155.58 TOTAL EXPENDITURES $ 454,464,264.14 $ 454,464,264.14 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES 10,361,257.45 10,361,257.45 OTHER FINANCING SOURCES (USES) Appropriations Lapsed (240,402.00) (240,402.00) TOTAL OTHER FINANCING SOURCES (USES) (240,402.00) (240,402.00) NET CHANGES IN FUND BALANCE/NET ASSETS 10,120,855.45 10,120,855.45 FUND FINANCIAL STATEMENT-FUND BALANCES Fund Balances - Beginning 23,845,414.39 23,845,414.39 FUND BALANCES, AUGUST 31, 2020 $ 33,966,269.84 $ 33,966,269.84 The accompanying Notes to the Financial Statements are an integral part of this financial statement. 2 UNAUDITED Department of Information Resources (313) Exhibit VI - Combined Statement of Net Assets - Agency Funds August 31, 2020 Agency Funds (Exhibit J-1) Totals ASSETS Cash and Cash Equivalents: Cash in State Treasury $ 15,802,923.98 $ 15,802,923.98 Accounts Receivable - Unbilled 2,556,584.48 2,556,584.48 Total Current Assets 18,359,508.46 18,359,508.46 Total Assets $ 18,359,508.46 $ 18,359,508.46 LIABILITIES Funds Held for Others $ 18,359,508.46 18,359,508.46 Total Current Liabilities 18,359,508.46 18,359,508.46 Total Liabilities $ 18,359,508.46 $ 18,359,508.46 The accompanying notes to the financials statements are an integral part of this statement. 3 UNAUDITED Department of Information Resources (313) Exhibit J-1 - Combining Statement of Changes in Assets and Liabilities - Agency Funds August 31, 2020 Beginning Ending Balance Balance September 1, 2019 Additions Deductions August 31, 2020 Texas.Gov (0001) ASSETS Cash in State Treasury 9,340,839.65 104,713,147.33 98,254,578.00 15,799,408.98 Accounts Receivable, Net (1,042,717.76) 3,599,302.24 2,556,584.48 Total Assets $ 8,298,121.89 $ 108,312,449.57 $ 98,254,578.00 $ 18,355,993.46 LIABILITIES Accounts Payable - Funds Held for Others 8,298,121.89 108,312,449.57 98,254,578.00 18,355,993.46 Total Liabilities $ 8,298,121.89 $ 108,312,449.57 $ 98,254,578.00 $ 18,355,993.46 Child Support Deductions (0807) ASSETS Cash in State Treasury 3,804.00 44,881.00 45,170.00 3,515.00 Total Assets $ 3,804.00 $ 44,881.00 $ 45,170.00 $ 3,515.00 LIABILITIES Accounts Payable 0.00 Funds Held for Others 3,804.00 44,881.00 45,170.00 3,515.00 Total Liabilities $ 3,804.00 $ 44,881.00 $ 45,170.00 $ 3,515.00 Suspense Fund (0900) ASSETS Cash in State Treasury - 471,276.50 471,276.50 - Total Assets $ - $ 471,276.50 $ 471,276.50 $ - LIABILITIES Funds Held for Others - 471,276.50 471,276.50 - Total Liabilities $ - $ 471,276.50 $ 471,276.50 $ - Totals-All Agency Funds ASSETS Cash in State Treasury 9,344,643.65 105,229,304.83 98,771,024.50 15,802,923.98 Accounts Receivable, Net (1,042,717.76) 3,599,302.24 - 2,556,584.48 Total Assets $ 8,301,925.89 $ 108,828,607.07 $ 98,771,024.50 $ 18,359,508.46 LIABILITIES Accounts Payable - - - - Funds Held for Others 8,301,925.89 108,828,607.07 98,771,024.50 18,359,508.46 Total Liabilities $ 8,301,925.89 $ 108,828,607.07 $ 98,771,024.50 $ 18,359,508.46 The accompanying notes to the financials statements are an integral part of this statement. 4 UNAUDITED Texas Department of Information Resources (313) Notes to the Financial Statements NOTE 1: Summary of Significant Accounting Policies Entity In 1989, the 71st Legislature established the Department of Information Resources (DIR) through the Information Resources Management Act [TEX. GOV’T. CODE, Chapter 2054]. DIR is an agency of the State of Texas and its financial records comply with state statutes and regulations.
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