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Chemical Bans/Restrictions and Part Marking Xerox Environment, Health and Safety Supplier Requirements: Chemical Bans/Restrictions and Part Marking EHS 1001 Version 5.0 May 18, 2009 EHS 1001 Xerox EH&S Supplier Requirements: Chemical Bans/Restrictions and Part Marking v. 5.0 Page 1 Prepared by: Xerox Corporation Environment, Health and Safety 800 Phillips Road, Bldg. 0205-99F Webster, New York 14580 USA ©2009 by Xerox Corporation. All rights reserved. XEROX® and all Xerox product names mentioned in this publication are trademarks of XEROX CORPORATION. EHS 1001 Xerox EH&S Supplier Requirements: Chemical Bans/Restrictions and Part Marking v. 5.0 Page 2 Table of Contents 1 Introduction.................................................................................................. 4 1.1 Objective ...............................................................................................................................................................................................4 1.2 Applicability .........................................................................................................................................................................................4 1.3 Responsibilities of Xerox Suppliers 1.4 Future Updates...................................................................................................................................................................................4 1.5 Questions/Additional Information.............................................................................................................................................4 2 Specifications............................................................................................... 5 2.1 Regulatory Compliance...................................................................................................................................................................5 2.2 Ozone Depleting Substances ........................................................................................................................................................5 2.3 Chemical Substance Bans and Restrictions ............................................................................................................................5 2.4 Parts Marking ......................................................................................................................................................................................5 2.5 Packaging……………………………………………………………………………………………………..5 Appendix A........................................................................................................ 6 Xerox Specifications for Control of Chemical Substances in Products, Parts, Materials and Packaging A.1 Objective .....................................................................................................................................................................................6 A.2 Definitions..................................................................................................................................................................................6 A.3 Specifications............................................................................................................................................................................7 A.3.i Prohibited Substances .....................................................................................................................................................7 A.3.ii Xerox and REACH "Reportable" Substances ....................................... ..................................................................14 Appendix B........................................................................................................ 16 Xerox Environment, Health and Safety Policy Appendix C – see separate excel file Compliance Forms – Form EHS-1001A Xerox Supplier Certification of Compliance for Prohibited or Banned Substances Form EHS-1001B Xerox Supplier Report of “Reportable” Substance Use Form EHS-1001C Xerox Supplier Certification of REACH Reportable Substances Appendix D ....................................................................................................... 17 Revision History EHS 1001 Xerox EH&S Supplier Requirements: Chemical Bans/Restrictions and Part Marking v. 5.0 Page 3 1 Introduction 1.1 Objective This document establishes Xerox Corporation's environmental, health and safety (EH&S) requirements for its suppliers with regard to regulatory compliance, chemical bans and restrictions, and parts marking. The requirements support Xerox’s commitment to regulatory compliance, safe products, protection of the environment/human health and customer satisfaction as stated in the company’s corporate EH&S policy (Appendix B). 1.2 Applicability Xerox Corporation’s suppliers of products, materials, parts and packaging. 1.3 Responsibilities of Xerox Suppliers Xerox suppliers: - shall meet all requirements of this standard - shall certify compliance with this specification using all forms in Appendix C - shall retain information and/or data to demonstrate compliance with this specification including but not limited to the Xerox or supplier part number, part or material description, substance or substances disclosed, substance percentage used by weight, supplier certificates of compliance of components and materials, results of analysis and analytical source where applicable, and the name of a responsible person - shall provide, upon request, Xerox and/or third parties responsible for verification with copies of the aforementioned information as well as any other applicable compliance documentation - shall have an Environmental Management System 1.4 Future Updates Xerox will review this document on a periodic basis and will make any necessary revisions to ensure that these requirements remain relevant to current EH&S regulations, stakeholder requirements and industry practices. The changes are explained in Appendix D. Forms completed using earlier versions of this document remain valid unless new data is specifically requested. 1.5 Questions/Additional Information Please direct any questions about these requirements to your Xerox procurement contact. EHS 1001 Xerox EH&S Supplier Requirements: Chemical Bans/Restrictions and Part Marking v. 5.0 Page 4 2 Specification 2.1 Regulatory Compliance Suppliers shall comply with all applicable EH&S laws and regulations in the jurisdictions in which they operate and shall comply with all EH&S laws and regulations applicable to the product, part, material, packaging or commodity provided to Xerox. 2.2 Ozone Depleting Substances Supplier shall not incorporate an Ozone Depleting Substance (ODS) as defined by the Montreal Protocol and the US Environmental Protection Agency Clean Air Act Amendments of 1990 in the manufacture or processing of a product, part, or commodity provided to Xerox. A list of ODS’ is available at http://www.epa.gov/ozone/ods.html. 2.3 Chemical Substance Bans and Restrictions Supplier shall meet the Xerox Specifications for Control of Chemical Substances in Products, Parts, Materials and Packaging as specified in Appendix A. Supplier shall provide the weight (in grams) of each battery contained in any given part or product. 2.4 Parts Marking Supplier shall mark plastic parts, assemblies and end-items provided to Xerox, with the resin content identification code as specified in Xerox Multinational Design Standard 88P215 “Methods and Requirements for Part Marking Identification” or ISO Standard 11469, “Plastics – Generic identification and marking of plastic parts”. Note that this requirement applies to parts weighing more than 24 grams. 2.5 Packaging • Supplier must comply with the requirements as defined in Xerox Standard EH&S-710, “EH&S Requirements for Packaging” http://www.xerox.com/downloads/usa/en/f/FILE_EHSA_XRX_INFO_REQUIREMENTS_710.pdf • This standard specifies the minimum environment, health, and safety requirements for packaging of products, parts, or materials shipped to any manufacturing site, distribution center or customer from suppliers or other Xerox locations. EHS 1001 Xerox EH&S Supplier Requirements: Chemical Bans/Restrictions and Part Marking v. 5.0 Page 5 Appendix A Xerox Specifications for Control of Chemical Substances in Products, Parts, Materials and Packaging A.1 OBJECTIVE This appendix details Xerox Corporation's specifications for prohibiting and restricting certain chemical substances in products, parts, materials and packaging provided to Xerox for use in Xerox products. Additional requirements apply to Xerox consumables. A.2 DEFINITIONS Accessories: items not integral to, but necessary for, use of a product. Accessories include, but are not limited to, items such as power cords, finishers, feeders or product manuals. Batteries: any source of electrical energy generated by direct conversion of electrical energy, and consisting of one or more primary battery cells (non-rechargeable) or of one or more secondary battery cells (rechargeable). Consumables: items such as inks, toners, fuser lubricant or papers. Electronic product: electrical and electronic equipment that is within the scope of the waste electrical and electronic equipment Directive 2002/96/EC and/or the restriction of the use of certain hazardous substances in electrical and electronic equipment Directive 2002/95/EC. Engineered Nanomaterials: Engineered nanomaterials are those which have been manufactured to have at least one dimension between approximately 1 and 100 nanometers (nm); including but not limited to nanoparticles,
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