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REQUEST for QUOTATION (RFQ/001/17) (Goods) REQUEST FOR QUOTATION (RFQ/001/17) (Goods) NAME & ADDRESS OF FIRM DATE: January 19, 2017 REFERENCE: RFQ/001/17 – Delivery of the cargo motor tricycles with sunshade Dear Sir / Madam: We kindly request you to submit your quotation for the delivery of the cargo motor tricycles with sunshade, as detailed in Annex 1 of this RFQ. When preparing your quotation, please be guided by the form attached hereto as Annex 2. Quotations may be submitted on or before 17:00 GMT +5 February 9, 2017and via ☒e-mail [email protected] or courier mail to the address below: United Nations Development Programme Republic of Uzbekistan, Tashkent, Mirobod Street 41/3 Procurement Unit UNDP Uzbekistan Tel: +99871 1203450 Quotations submitted by email must be limited to a maximum of 10 MB, virus-free and no more than [indicate number]email transmissions. They must be free from any form of virus or corrupted contents, or the quotations shall be rejected. It shall remain your responsibility to ensure that your quotation will reach the address above on or before the deadline. Quotations that are received by UNDP after the deadline indicated above, for whatever reason, shall not be considered for evaluation. If you are submitting your quotation by email, kindly ensure that they are signed and in the .pdf format, and free from any virus or corrupted files. Please take note of the following requirements and conditions pertaining to the supply of the abovementioned good/s: 1 ☒DAP, For international Vendors registered outside of Uzbekistan: Delivery Terms 1. Fergana city, Fergana region [INCOTERMS 2010] 2. Samarkand city, Samarkand region (Pls. link this to price 3. Urgench city, Khorazm region schedule) 4. Mirmilon village, Karshi district, Kashkadarya region 5. Guliston city, Sirdaryo region 6. Bogbod village, Sherobod district, Surkhandaryo region ☒Other, For local Vendors registered in Uzbekistan from their warehouse to the address: 1. Fergana city, Fergana region 2. Samarkand city, Samarkand region 3. Urgench city, Khorazm region 4. Mirmilon village, Karshi district, Kashkadarya region 5. Guliston city, Sirdaryo region 6. Bogbod village, Sherobod district, Surkhandaryo region Customs clearance, if ☒UNDP for imported goods needed, shall be done by: Exact Address/es of Delivery 1. 72. Al Fargoniy street, Fergana city, Fergana region Location/s (identify all, if 2. 70, Gagarina street, Samarkand city, Samarkand region multiple) 3. 1, Munis Khorazmiy street, Urgench city, Khorazm region 4. Yertepa mahalla, Mirmilon village, Karshi district, Kashkadarya region 5. 127, Sh. Rashidov street, Guliston city, Sirdaryo region 6. Tallashkon, Bogbod village, Sherobod district, Surkhandaryo region The motor tricycles have to be delivered to the five regions per one except Fergana region. N/A UNDP Preferred Freight Forwarder, if any For International suppliers the cargo shall come to the name of Distribution of shipping UNDP CO Uzbekistan. documents (if using freight forwarder) If goods are supposed to be exported to the end-user it shall be followed with invoice (2 originals) and packing list (2 originals), with other quality confirmation documents if required. Also all documents required under INCOTERMS 2010. Latest Expected Delivery ☒ Not later than 60 calendar days from the issuance of the Date and Time (if delivery Purchase Order (PO) time exceeds this, quote may be rejected by UNDP) ☐Required Delivery Schedule ☒Not Required As per standards Packing Requirements ☒ AIR ☒LAND 2 Mode of Transport ☐SEA ☒OTHER ☒United States Dollars, for Foreign Suppliers will be paid in US Preferred Dollars by bank transfer 100% of the total invoice amount upon Currency of Quotation delivery and acceptance of goods ☒Local Currency : Uzbek Soums (UZS), for Local Suppliers will be paid in Uzbek Soums by bank transfer - 15% prepayment and 85% upon delivery and acceptance of goods Value Added Tax on Price ☒ Must be exclusive of VAT and other applicable indirect taxes Quotation After-sales services required ☒Standard manufacturer’s warranty, but not less than 12 months ☒ Warranty on Parts of the equipment for minimum period of one year ☒ Brand new replacement if Purchased Unit is beyond repair during 1 month after delivery ☒Provision of Service Unit when pulled out for maintenance/ repair Deadline for the Submission 17.00 Tashkent time (GMT +5), Thursday, February 09, 2017 of Quotation All documentations, including ☒ English catalogs, instructions and ☒ Russian operating manuals, shall be in this language ☒ Duly Accomplished Form as provided in Annex 2, and in Documents to be submitted accordance with the list of requirements in Annex 1; ☒ Quality Certificates (ISO, etc.); ☒ Manufacturer’s Authorization of the Company as a Sales Agent or Certificate of Exclusive Distributorship in the country (if applicable, and if Supplier is not the manufacturer); ☒ A copy of the contract signed between the Proposer and the service center in Uzbekistan, confirming the provision of pre- test for the beginning of the warranty period, and arrange a test at his own expense within 3 days from the date of shipment of goods to the delivery destination. ☒ Latest Business Registration Certificate; ☒ Copy of the page from company’s Charter where the information on company founders is provided; ☒ Declaration of owners’ interest in other companies; ☒ Verified copy of financial statement for the last 2 years ☒ Written Self-Declaration of not being included in the UN Security Council 1267/1989 list, UN Procurement Division List or other UN Ineligibility List. ☒ 60 days Period of Validity of Quotes starting the Submission Date In exceptional circumstances, UNDP may request the Vendor to extend the validity of the Quotation beyond what has been initially indicated in this RFQ. The Proposal shall then confirm the extension in writing, without any modification whatsoever on the Quotation. 3 Partial Quotes ☒ Not permitted ☒ For payments outside the country 100% of the total invoice Payment Terms amount will be paid by bank transfer to the Supplier’s account after delivery and acceptance of goods ☒ For payment inside the country - 15% prepayment and 85% after delivery and acceptance of goods. 0,5% of total contract amount for every day of delay, up to a Liquidated Damages maximum 10% of the contract amount. The contract may be terminated thereafter or after one month of delay, whichever occurs earlier. ☒ Technical responsiveness/Full compliance to requirements and Evaluation Criteria lowest price [check as many as applicable] ☒ Full acceptance of the PO/Contract General Terms and Conditions [this is a mandatory criteria and cannot be deleted regardless of the nature of services required] ☒ Strong financial position: liquidity ratio for the last two years not less than 1 ☒ Availability of the service Center in Uzbekistan on complex service provision after sales UNDP will award to: ☒ One and only one supplier Type of Contract to be Signed ☒ Purchase Order Special conditions of Contract ☒ Cancellation of PO/Contract if the delivery/completion is delayed by 30 days ☒ Written Acceptance of Goods based on full compliance with Conditions for Release of RFQ requirements Payment ☒ Specifications of the Goods Required (Annex 1) Annexes to this RFQ1 ☒ Form for Submission of Quotation (Annex 2) ☒ General Terms and Conditions / Special Conditions (Annex 3). Non-acceptance of the terms of the General Terms and Conditions (GTC) shall be grounds for disqualification from this procurement process. 1 Where the information is available in the web, a URL for the information may simply be provided. 4 ☒ Verification of accuracy, correctness and authenticity of the Post-qualification Actions information provided by the bidder on the legal, technical and financial documents submitted ☒ Inquiry and reference checking with Government entities with jurisdiction on the bidder, or any other entity that may have done business with the bidder ☒ Inquiry and reference checking with other previous clients on the quality of performance on ongoing or previous contracts completed ☒ Physical inspection of the bidder’s plant, factory, branches or other places where business transpires, with or without notice to the bidder UNDP CO Uzbekistan, Procurement Unit Contact Person for Inquiries 41/3, Mirobod Street, Tashkent city (Written inquiries only)2 Fax: (+998 71) 1203450 E-mail: [email protected] Any delay in UNDP’s response shall be not used as a reason for extending the deadline for submission, unless UNDP determines that such an extension is necessary and communicates a new deadline to the Proposers. Other: Offers submitted by two (2) or more Offerers shall all be rejected if they are found to have any of the following: they have at least one controlling partner, director or shareholder in common; or any one of them receive or have received any direct or indirect subsidy from the other/s; or they have the same legal representative for purposes of this RFQ; they have a relationship with each other, directly or through common third parties, that puts them in a position to have access to information about, or influence on the Offer of, another Offerer regarding this RFQ process; they are subcontractors to each other’s Offer, or a subcontractor to one Offer also submits another Proposal under its name as lead Offerer; or an expert proposed to be in the team of one Offerer participates in more than one Offer received for this RFQ process. This condition does not apply to subcontractors being included in more than one Offer. 2 This contact person and address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was received. 5 Goods offered shall be reviewed based on completeness and compliance of the quotation with the minimum specifications described above and any other annexes providing details of UNDP requirements. The quotation that complies with all of the specifications, requirements and offers the lowest price, as well as all other evaluation criteria indicated, shall be selected.
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