2018 Markham Municipal Election Candidate Information Session September 6, 2018 Overview

• 2018 Election Model • Voters’ List Revisions • Accessible Options • Election Signs • Online Demo Ballot • Questions? Election Team

• Kimberley Kitteringham, City Clerk/ Returning Officer (ext. 4729) • Martha Pettit, Deputy Clerk (ext. 8220) • Carlie Turpin, Manager, Elections (ext. 2083) • Chris Alexander, Supervisor Licensing & Animal Services (ext. 2128) • Scott Chapman, Grace Lombardi & Josh Machesney, Election Assistants • Michael Blackburn & Abid Mirza, Communications • General Information (905) 477-7000, ext. VOTE (8683) 2018 Election Model • Voters can vote online / inline • Voting Days are October 12 from 10 AM – October 22 to 8 PM • Extending online voting program to Final Voting Day based on previous post-election surveys • 76 voting hours added during Voting Days in 2018 • Vote anytime, anywhere using a computer or mobile device • Leader in digital democracy & multi-channel voting • Providing convenient, accessible & barrier-free voting for last four elections Oct 12–19 Paper Ballot Voting Voting Period for Paper Ballots will run for 8 consecutive days - eligible Markham voters may attend at any of the 7 Voting Places noted below.

Location Friday Oct. 12 Sat. Oct. 13 – Sun. Oct. 14 Mon. Oct 15 – Fri. Oct. 19

Aaniin Community Centre 10 AM – 8 PM 9 AM – 5 PM 10 AM – 8 PM (Ward 7)

Angus Glen Community 10 AM – 8 PM 9 AM – 5 PM 10 AM – 8 PM Centre (Ward 6)

Centennial Community 10 AM – 8 PM 9 AM – 5 PM 10 AM – 8 PM Centre (Ward 3)

Cornell Community 10 AM – 8 PM 9 AM – 5 PM 10 AM – 8 PM Centre (Ward 5)

Milliken Mills Community 10 AM – 8 PM 9 AM – 5 PM 10 AM – 8 PM Centre (Ward 8)

Pan Am Centre (Ward 3) 10 AM – 8 PM

Thornhill Community 10 AM – 8 PM 9 AM – 5 PM 10 AM – 8 PM Centre (Ward 1) 2018 Election Model (cont’d) 2018 Election Model (cont’d) 2018 Election Model (cont’d) • On October 22, 2018 12 Voter Assistance Centres will be available across Markham for all eligible voters who need help casting their ballot or do not have a computer or mobile device • Voters may attend any Voter Assistance Centre regardless of where they live in Markham • No paper ballot available on Final Voting Day (except at Special Voting Places) Voter Assistance Centres (VACs) • The 12 Voter Assistance Centres are as follows:

Voter Assistance Centres (VACs) Voters who require assistance may attend at a VAC at the time specified below: Location Hours Aaniin Community Centre (Ward 7) 10 AM – 8 PM Angus Glen Community Centre (Ward 6) 10 AM – 8 PM Armadale Community Centre (Ward 8) 10 AM – 8 PM Centennial Community Centre (Ward 3) 10 AM – 8 PM Cornell Community Centre (Ward 5) 10 AM – 8 PM Flato Markham Theatre (Ward 2) 10 AM – 8 PM Markham Museum (Ward 4) 10 AM – 8 PM Markham Village Community Centre (Ward 4) 10 AM – 8 PM Milliken Mills Community Centre (Ward 8) 10 AM – 8 PM Pan Am Centre (Ward 3) 10 AM – 8 PM Thornhill Community Centre (Ward 1) 10 AM – 8 PM Varley Art Gallery (Ward 3) 10 AM – 8 PM

2018 Election Model (cont’d) 2018 Election Model (cont’d) • 14 Special Voting Locations available at the following locations on Voting Day (dates & times to be confirmed):

• St. Luke’s Lodge, Glynnwood Retirement, Bethany Lodge, Sunrise of Unionville, Union Villa, Rouge Valley Retirement Residence, Markhaven, Markham Stouffville Hospital, The Woodhaven, Yee Hong Centre, Amica at Swan Lake, Amica at Unionville, Mon Sheong Private Care, Thomson Court

• Only residents who live at these facilities can vote at these Special Voting Locations Municipal Voters’ List • Under the MEA, the Municipal Property Assessment Corporation is responsible for providing the City with the Voters’ List (a copy was made available to all certified candidates on September 4) • All voters must be on the List in order to cast their ballot • Online tool allows voters to verify, register & update their information at markhamvotes.ca • Deletions from the List cannot be done online, but can be done at library branches or Community Revision Days across Markham • If a voter was on a previous Federal or Provincial voters’ list, it does not mean they are on the Municipal Voters’ List How You Can Get Voters on the List Online Tool Paper Form (EL15) Revision Period

September 4 – October 22, 2018

A Voter can check to see if they’re on the Voters’ List by going to markhamvotes.ca Candidates should also verify that they are on the list Community Revision Days

September 5 – September 29, 2018

Located at various Community Centres across the City.

A Voter can check to see if they’re on the Voters’ List & complete a paper form to be added to the list or correct their information. In-Person Voters’ List Revisions

September 4 – October 19, 2018

Voters can visit any Markham Public Library branch during operating hours to complete a paper revision form.

A Voter can complete a paper form to be added to the list or their information. Online Voters’ List Revisions September 4 – October 22, 2018

A Voter can go online to complete an online form to add/correct their information. ID Required to get on Voters’ List Update • Photo ID; & • Proof of Markham residency or non-residency eligibility

Register to be Added • Photo ID; & • Proof of Markham residency or non-residency eligibility; & • Proof of Canadian Citizenship

List of acceptable forms of ID found online Voter Information Packages

Late September via mail OR via email afterwards In-Person ID Requirements

Skip the line, vote online! Accessible Voting Options • Online Voting: eligible voters can use their own assistive devices from the comfort of their own home, office or anywhere with an internet connection

• Voter Assistance Centres: Locations are fully accessible + election staff will be trained to assist voters Accessible Voting Options • Sip & Puff & Paddles: Voting equipment will be outfitted to enable voters to mark ballots independently

• Magnifying Sheets: Assist voters with low vision

• Pen Grips: Available in various sizes to assist in marking ballot

• Audio Assistance: Audio ballot for visually impaired that allows for voter to control speed, volume & repeat selections Election Sign Enforcement

• Candidates who wish to place signs on local or regional roads are required to obtain a Sign Permit from the City. • The City will not investigate reports of sign theft or damage - these concerns should be reported to the police. • There is a $25 service fee for each sign removed. • Candidates will be provided updates on the number of election signs removed on a weekly basis.

24 Election Sign Workshops The City is hosting Election Sign Workshops at the Markham Civic Centre at the following times:

• Tuesday September 11, 2018 – 6:30 PM – 8:30 PM

• Thursday September 13, 2018 – 6:30 PM – 8:30 PM

25 Paper Ballot Vote Tabulator Testing As outlined in the City of Markham’s Vote Counting Procedures, all Certified Candidates in the 2018 Markham Municipal Election will be notified when the paper ballot vote tabulators are being tested:

• Sunday September 9, 2018 1:00 PM – 2:30 PM Markham Civic Centre – Canada Room

26 PIN Security Concerns by Voters Demo Online Ballot

• Engage & educate voters to use online ballot • Relieve anxieties & concerns • Reduce # of voters who require assistance at Voter Assistance Centres (VAC) • Minimize lines at (VAC) QUESTIONS?

29 How did we do tonight? Please Complete Comment Sheet!

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