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BID DOCUMENT Seal PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2014 DATED 08/14/14 Contract Negotiator Karen Ruch – 717-831-7283 email: [email protected] DUE DATE 09/10/14 Buyer Chuck Gress PAGE 1 VENDOR PEST CONTROL SERVICE Provide Pest Control Service on a monthly basis from October 1, 2014 through September 30, 2016 (24 months) with an option to renew for an additional two-year contract under the same terms and conditions if agreeable to both PTC and Vendor. One service is monthly pest control application for insects such as, but not limited to, ants, waterbugs, silverfish, fleas, ground beetles, ticks, spiders, roaches, mice and rats. Please see attached PTC Specifications titled “Specification for Monthly Pest Control at PTC.” The PTC reserves the right to reject any or all bids. PTC may terminate any resulting contract upon a thirty (30) day written notice. Time for bid opening is 11:00 AM, local time. PTC will only provide the original bid document. Please make a copy for your records. All bids must be received and time-stamped in the Strategic Sourcing Department located at 700 S. Eisenhower Blvd., Middletown, PA, no later than the assigned bid opening time, or they will be refused and returned. Please note that use of U.S. Mail, FedEx, UPS, or other delivery method does not guarantee delivery to the Strategic Sourcing Department of the PA Turnpike Commission by the announced bid opening time. All bidders should allow sufficient delivery time to ensure timely receipt of their bids. Bid Response: All bid quotations must be returned in sealed envelope addressed exactly as shown on the attached “Quotation Delivery Instructions”. Failure to address envelope properly and include all essential information will be deemed sufficient reason for rejection of quotation. Bonding. Bid security in the form of bond or check is not required for this bid. Performance bond will not be required of successful bidder(s). This sealed bid is subject to the terms of the attached conditions and instructions. There will be a mandatory pre-bid meeting at the Central Administration Building on Tuesday, August 26, 2014 at 10:00 A.M. for discussion of bid and to tour the Administration Building. Failure of bidders to attend and register with Commission representative at the time of meeting will be sufficient cause for rejection of proposal. No other pre-bid date will be scheduled. Bidders are encouraged to visit a selection of representative locations to gather the necessary information to prepare a bid response. Bidders attending the mandatory pre-bid meeting will be furnished with an Introduction Letter. This letter will allow inspection personnel from the Bidder to inspect other PTC properties as needed. Vendor Contact Information Respondent’s Name Title Fax # Phone # E-mail PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2014 DATED 08/14/14 Contract Negotiator Karen Ruch – 717-831-7283 email: [email protected] DUE DATE 09/10/14 Buyer Chuck Gress PAGE 2 Insurance Requirements: Services shall not commence until the successful Contractor has obtained all of the insurance as listed on the attached “Insurance Requirements” specification and such insurance has been approved by the Commission. If Bidder has the required insurance coverage, please attach certificate(s) giving evidence of coverage to your bid proposal. References: All vendors must submit three (3) references with their proposal. Failure to provide this information shall be cause for rejection of proposal. Evaluation & Award: It is the intention of the PA Turnpike Commission to award contract(s) in a manner most beneficial to the Commission. ------------------------------------------------------------------------------------------------------------ General Contract Terms. Taxes: The Pennsylvania Turnpike Commission is exempt from Federal and State Excise Taxes. No tax shall be included in the bid price. Inspection & Rejection: No item(s) received by the Commission shall be deemed accepted until the Commission has had a reasonable opportunity to inspect the item(s). Any item(s) which is discovered to be defective or fails to conform to the specification may be rejected upon initial inspection or at any later time if the defects contained in the item(s) were not reasonably ascertainable upon the initial inspection. It shall thereupon become the duty of the Vendor to remove rejected item(s) from the premises without expense to the Commission within fifteen (15) days after notification. Upon notice of rejection, the Vendor shall immediately replace all such rejected item(s) with others conforming to the specifications and which are not defective. Invoicing: • Vendor must furnish itemized Invoices which clearly reference the Purchase Order reference number. • Delivery fuel surcharges are not permissible. • Contractor will be responsible for all tolls required for delivery or performance of service. Price Adjustments: • Item pricing shall not change during the first twelve (12) months after the effective date of this Contract. After twelve (12) months, price change requests may be submitted in writing forty-five (45) days prior to the expiration of the anniversary date of the Contract. All requests must be accompanied by appropriately documented market justification. Any price changes must be approved by the Commission in writing in order to be effective. • SPECIAL REQUEST PRICE ADJUSTMENTS prior to the 45 day contract expiration date must be made in writing addressed to the Buyer. This request must include vendor business case to support requested price adjustment. The Buyer may require additional support documentation as part of the evaluation process. Evaluation & Award: It is the intention of the PA Turnpike Commission to award contract(s) in a manner most beneficial to the Commission. The contract shall be awarded to the responsible bidder whose bid results in the lowest projected cost to the PTC. Exceptions: The bidder shall list on a separate sheet of paper any variations from, or exceptions to, the conditions and specifications of this bid. This sheet shall be labeled “EXCEPTIONS TO BID CONDITIONS AND SPECIFICATIONS” and shall be attached to the bid. PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2014 DATED 08/14/14 Contract Negotiator Karen Ruch – 717-831-7283 email: [email protected] DUE DATE 09/10/14 Buyer Chuck Gress PAGE 3 ------------------------------------------------------------------------------------------------------------ I. PEST CONTROL – MONTHLY SERVICE Vendor must submit bid based on a minimum of one district within each section. Section A: Fare Collection Locations Note: Interchanges have separate, free-standing utility sheds. COLUMN A COLUMN A x 24 # # Price Total Price Line LOCATION Bldgs Booths (Monthly Service) (24 Services) DISTRICT 6 GATEWAY INT. #2 1 M.P. 1.4 BURKEY ROAD 1 6 ENON VALLEY, PA 16120 WARRENDALE INT. #30 2 117 PLAZA LANE 1 13 WARRENDALE, PA 15086 BUTLER VALLEY INT. #39 3 M.P. 39.1, R.D. #2 1 6 GIBSONIA, PA 15044 ALLEGHENY VALLEY INT. #48 4 M.P. 47.7, R.D. #2 1 8 CHESWICH, PA 15024 MT. JACKSON INT. 5 M.P. 16.28, ROUTE 108 2 4 NEWCASTLE, PA 16102 WEST 18 - 3376 6 MILEPOST 18.09 1 6 NEW CASTLE, PA 16102 MORAVIA INT. 7 M.P. 19.96, ROUTE 168 2 4 WAMPUM, PA 16157 DISTRICT 6 FARE COLLECTION OFFICE MILEPOST 25.71 8 1 ROUTE 351 NEW GALILEE, PA 16141 BEAVER FALLS INT. 9 M.P. 28.79, WALLACE RUN ROAD 2 4 BEAVER FALLS, PA 15010 EAST 30 - 376 10 M.P. 30.5, ROUTE 51 1 6 BEAVER FALLS, PA 15010 DISTRICT 1 PITTSBURGH INT. #57 11 M.P. 56.5, R.D. #1 1 11 TURTLE CREEK, PA 15145 PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2014 DATED 08/14/14 Contract Negotiator Karen Ruch – 717-831-7283 email: [email protected] DUE DATE 09/10/14 Buyer Chuck Gress PAGE 4 COLUMN A COLUMN A x 24 # # Price Total Price Line LOCATION Bldgs Booths (Monthly Service) (24 Services) IRWIN INT. #67 12 M.P. 67.4, ROUTE 30 1 8 IRWIN, PA 15642 ROUTE 66 INTERCHANGE 13 M.P. G9.40 1 4 DELMONT, PA 15626 ROUTE 130 INTERCHANGE 14 M.P. G7.77 1 4 JEANETTE, PA 15644 ROUTE 30 INTERCHANGE 15 M.P. G6.30 1 4 GREENSBURG, PA 15601 MAINLINE INTERCHANGE 16 M.P. G4.70 1 8 GREENSBURG, PA 15601 ROUTE 136 INTERCHANGE 17 M.P. G4.03 1 4 GREENSBURG, PA 15601 NEW STANTON INT. #75 18 M.P. 75.5, RT. 119 & I-70 1 11 NEW STANTON, PA 15672 MON FAYETTE M 52 2001 MAINLINE TOLL PLAZA, 19 1 6 RT. 43 JEFFERSON HILLS, PA 15025 MON FAYETTE RAMP 48 20 3870 FINLEYVILLE ELRAMA RD. 1 4 GASTON VILLE, PA 15336 MON FAYETTE RAMP 44 520 CRACKER JACK ROAD, 21 1 4 M.P. 43.8 MONONGAHELA, PA 15063 COYLE CURTIN INT. 22 RAMP M39 1 4 MON-FAYETTE EXPRESSWAY M18 Mon-FayetteExpressway 23 174 Upper Middletown road 2 4 Smock PA 15480 M19 Mon-FayetteExpressway 24 1098 Fox Ridge Road 2 4 New Salem PA 15468 CALIFORNIA INT. M.P.4.96 MON-FAYETTE EXP.WAY 25 1 6 R.D. 1, BOX 283 COAL CENTER, PA 15423 MAINLINE PLAZA M.P. 4.7, MON-FAYETTE EXP.WAY 26 1 6 RUBLES MILL ROAD SMITHFIELD, PA 15478 PURCHASING DEPARTMENT TERMS: PENNSYLVANIA TURNPIKE COMMISSION P.O. BOX 67676 HARRISBURG, PA 17106 (717) 939-9551 NET 30 DAYS CONTRACT NEGOTIATION BID NUMBER 939700-2014 DATED 08/14/14 Contract Negotiator Karen Ruch – 717-831-7283 email: [email protected] DUE DATE 09/10/14 Buyer Chuck Gress PAGE 5 COLUMN A COLUMN A x 24 # # Price Total Price Line LOCATION Bldgs Booths (Monthly Service) (24 Services) RAMP 15 - MON-FAYETTE EXPSWY 27 MP 15 ROUTE 43 2 4 NORTH UNION TOWNSHIP PA 15401 RAMP 22 - MON-FAYETTE EXPSWY 28 MP 22 ROUTE 43, REDSTONE WAY 2 4 GRINDSTONE PA 15442 RAMP 26 - MON-FAYETTE EXPSWY 29 MP 26 ROUTE 43, LUZERNE TOWNSHIP 2 4 BROWNSVILLE PA 15417 DISTRICT 2 DONEGAL INT.
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