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MINDEN HILLS Regular Council AGENDA Thursday, September 28, 2017 9:00 A.M

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MINDEN HILLS Regular Council AGENDA Thursday, September 28, 2017 9:00 A.M THE CORPORATION OF THE TOWNSHIP OF MINDEN HILLS Regular Council AGENDA Thursday, September 28, 2017 9:00 a.m. Page 1. Call to Order/Approve Agenda a) Approval of September 28, 2017 Agenda Recommendation: That the September 28, 2017 Council Meeting Agenda be approved as circulated. 2. Declaration of Pecuniary Interest or General Nature Thereof 3. Public Meetings 15 - 19 a) Proposed Zoning By-law Amendment - (PLZBA2017058) Recommendation: Be it resolved that Council adjourns its Regular Council meeting at __________ in order to proceed into a Public Meeting under Section 34 of the Planning Act regarding Zoning Amendment PLZBA2017058 for property on Bow Lake. 4. Delegations 5. Adoption of Minutes from Previous Meeting 20 - 36 a) August 31, 2017 Regular Council Meeting Minutes Recommendation: That the August 31, 2017 Regular Council Meeting Minutes be approved as circulated. 37 - 38 b) August 31, 2017 Public Meeting Minutes Recommendation: That the August 31, 2017 Public Meeting Minutes be approved as circulated. 39 - 40 c) September 14, 2017 Public Meeting Minutes Page 1 of 128 Page Recommendation: That the September 14, 2017 Public Meeting Minutes be approved as circulated. 6. Payment of Accounts 41 a) September 28, 2017 Payment of Accounts Recommendation: That the September 28, 2017 accounts in the amount of $756,982.32 be approved for payment. 7. Reeve's Report 8. Correspondence and Communications a) Bessie Sullivan, CEO/County Librarian re: Library Circulation Totals. Recommendation: That Council receives correspondence from Bessie Sullivan, CEO/County Librarian regarding the Haliburton County Library circulation totals, as information. b) Mr. Gary Wiles, President of the Lake Kashagawigamog Organization re: Renting of Lakefront Properties. Recommendation: That Council receives correspondence dated August 29, 2017 from the Lake Kashagawigamog Organization regarding rentals on lakefront properties, as information; 42 - 43 c) Ms. Liz Dickson on Behalf of Dr. Lynn Noseworthy, Medical Officer of Health for the Haliburton, Kawartha, Pine Ridge District Health Unit re: Municipal Engagement Committee and Quarterly E Newsletters. Recommendation: That Council receives correspondence from Ms. Liz Dickson on behalf of Dr. Lynn Noseworthy, Medical Officer of Health for HKPR District Health Unit regarding their formed Municipal Engagement Committee and new quarterly e-newsletters providing updates to municipal decision makers, as information. 44 d) Ms. Charlsey White, Director of Planning for the County of Page 2 of 128 Page Haliburton Re: Request for Support Resolution - Funding LiDAR Mapping & Flood Plain Study. Recommendation: That Council receives correspondence from Charlsey White, Director of Planning for the County of Haliburton requesting municipal support for a funding application; And further that, the Council of The Corporation of the Township of Minden Hills supports the County of Haliburton application under the National Disaster Mitigation Program funding intake 2017, completion of Digital Terrain Model (DTM) mapping to be used for Risk Assessments, Flood Mapping, Mitigation Planning and Prevention. 9. Environmental a) Report 17-038 EPO - Tipping Fees for Compactor Trucks Recommendation: That Council receive Report #17-038 Tipping Fees for Compactor Trucks as information. b) Report 17-037 EPO - Information on Bill #141- Sewage Bypass Reporting Act 2017. Recommendation: That Council receive Report 17-037 EPO – Information on Bill #141- Sewage Bypass Reporting Act, 2017 as information; And further that Council support the private members Bill #141 Sewage Bypass Reporting Act introduced by Sylvia Jones, MPP; And further that Council write a letter to the Minister of the Environment and express support for the proposed Bill. 45 - 56 c) EPO Previous Reports regarding Seagull Solutions Recommendation: That Council receives Report #17-039 EPO – Seagull Proposal, as information; And further, that Council provides Staff with direction regarding Seagull mitigation. 10. Roads Page 3 of 128 Page a) Report 17-062 Roads - Monthly Status Report- Roads August 2017 Recommendation: That Council receives Report #17-062 Roads – August 2017 Monthly Activity Report for information. b) Report 17-064 Roads - Emergency Repairs to Tandem Truck Recommendation: That Council receive Report # 17-064 - Roads – Emergency Repairs to Tandem Truck as information; And further, that Council waives the procurement tendering requirement for the “emergency” repairs to the 2012 Western Star Tandem Plow, as per Section 7.4 of the Township’s procurement policy; And further that, Council approves the total cost of $8,089.72, including HST, for the “emergency” repairs to the 2012 Western Star Tandem Plow as performed by Northland Truck Center; And further, that, in the absence of a departmental surplus, Council approves the transfer of funds required to cover the cost of the “emergency” repairs to the 2012 Western Star Tandem Plow from the Road Reserves. c) Report 17-065 Roads - Ritchie Falls Road Detour. Recommendation: That Council receive Report # 17-065 - Roads – Bridge Rehabilitation - Road Detours as information. 11. Community Services a) Report 17-50 CSD - RFT CSD 17-06 Snack Bar Concession at the S.G. Nesbitt Memorial Arena Pre-approval granted at the September 14, 2017 COTW Meeting by resolution #17-544 b) Report # 17-51 CSD Revised Young Canada Works Funding Agreement Recommendation: Page 4 of 128 Page That Council receives Report # 17-51 Community Services Department – Revised Young Canada Works Funding Agreement as information; And further, that Council adopt By-law 17-125 to authorize the Reeve and CAO/Treasurer to sign the revised YCW-HO Declaration Form, and the 2017 YCWHO funding agreement titled Contract with Employer dated August 21, 2017. c) Report 17-52 CSD - 2017 Communities in Bloom Award and Evaluation Report for Minden Hills Recommendation: That Council receives Report # 17-52 Community Services Department – 2017 Communities in Bloom Award and Evaluation Report for Minden Hills as information; And further, that Staff and the Communities in Bloom Committee be directed to review the 2017 Evaluation Report and formulate recommendations for the 2018 budget process. d) Report 17-53 CSD - Annual Low Risk User Facility Program - Local Community Insurance Services - JLT Recommendation: That Council receives Report #17-53 Community Services Department – Annual Low Risk User Facility Program - Local Community Insurance Services - JLT as information; And further, that Council accepts the quote # 18799289453 dated June 29, 2017 from JLT Inc. in the amount of $2,484.00 for the provision of a Local Community General Liability Policy as described providing $5,000,000.00 coverage; And further, that Council directs staff to investigate options to cover the additional premium cost of $2,484.00 for Local Community General Liability Insurance; and include in the report, user fees verses the municipality absorbing the expense, and report back to council for review and consideration. e) Report 17-54 CSD - Single Source Quotation for Digital Radio System Purchase Recommendation: That Council receives Report #17-54 Community Services Page 5 of 128 Page Department – Single Source Quotation for Digital Radio System Purchase as information; And further, that Council approves the purchase of the Digital Radio System as a single source purchase as per Section 7.3 of the Township’s procurement policy; And further, that Council approves the purchase of the Digital Radio System in the amount of $7,331.30 plus $953.07 HST for a total cost of $8,284.37. f) Report 17-55 CSD - Advertising Program Recommendation: That Council receives Report # 17-55 Community Services Department – Advertising Program as information; And further, that Council approves of the proposed fees and rate changes in Revised Schedule “J” Community Services Advertising as noted in said report 17-55 CSD Advertising Program. And further, that Council adopts By-law #17-124, being the Comprehensive Fees & Changes By-law for the Township of Minden Hills. g) Report 17-56 CSD - Damage to Parks from 2017 Flood Recommendation: That Council receives Report # 17-56 Community Services Department – Damage to Parks from 2017 Flood as information. h) Report 17-57 CSD - Rotary Park Playground. Pre-approval granted at the September 14, 2017 Committee of the Whole Meeting by Resolution #17-545. i) Report 17-58 CSD - Monthly Activity Report Recommendation: That Council receives Report # 17-058 Community Services Department Monthly Activity Report for August 2017 as information. j) CSD - Irondale Advisory Committee Meeting Minutes dated August 21, 2017 (Recommendation) Recommendation: That Council receives the Irondale Community Centre Advisory Page 6 of 128 Page Committee meeting minutes dated August 21, 2017 as information; And further Council concurs with the recommendation made in the said minutes and appoints Kurt Christenson as a member of the Irondale Community Centre Advisory Committee for the remaining term of Council. 12. Fire Services a) Report 17-021 August Fire Summary Recommendation: That Council receive Report 17-021 FIRE – August 2017 Fire Summary as information; 13. Building and By-law Services a) None 14. Planning and Development a) Report 17-065 Planning - PLRA2017059 To Proceed with Application Recommendation: That Council receive Report #17-065 Planning PLRA2017059 Application to Purchase an Unopened Road Allowance Not Leading to Water as information; And further, that Council directs staff to notify
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