IDAHO STATE UNIVERSITY COMPLIANCE MANUAL ATHLETICS 2011-2012
1
COMPLIANCE MANUAL
TABLE OF CONTENTS
SECTION I. MISSION AND COMPLIANCE GUIDE………………………………………..5-11
1.1 ISU COMPLIANCE MISSION STATEMENT……………………………………....6 1.2 WHAT COMPLIANCE DOES FOR YOU…………………………………………...7 1.3 INSTITUTIONAL CONTROL……………………………………………………….8 1.4 WHAT IS THE NCAA?...... 9 1.5 REPORTING NCAA RULES VIOLATIONS…………………………………...10-11
SECTION II. ISU COMPLIANCE COMMITTEE…………………………………………..12-13
SECTION III.10-ETHICAL CONDUCT COMPLIANCE FORMS…………………………14-28
10-1 STAFF AND STUDENT ATHLETE ETHICAL CONDUCT AGREEMENT…..15-16 10-2 BIG SKY STUDENT-ATHLETE SPORTSMANSHIP INITIATIVE……….…..17-18 10-3 STUDENT-ATHLETE ANTI-HAZING AGREEMENT………………………....19-20 10-4 STAFF AND STUDENT-ATHLETE GAMBLING AGREEMENT……………..21-23 10-5 CRIMINAL CHARGES REPORT………………………………………………..…..24 10-6 EXIT INTERVIEW POLICY…………………………………………………………25 10-7 EXIT INTERVIEW INSTUMENT………………………………………………..26-27 10-8 MANAGEMENT PERSONEL FORM……………………………………………….28 10-9 VOLUNTEER PERSONEL FORM…………………………………………………..29
SECTION IV.11-PERSONNEL COMPLIANCE FORMS…………………………………...29-37
11-1 STUDENT-ATHLETE CONFIDENTIALITY AGREEMENT………………….31-32 11-1a PERMISSION TO RELEASE INFORMATION…………………………………….33 11-2 OUTSIDE INCOME AND BENEFITS…………………………………………..34-35 11-3 DECLARATION OF COACHING STAFF/PERMISSIBLE RECRUITERS..…..35-36 11-4 INTERPRETATION REQUEST FORM………………………………………....38-39
SECTION V. 12-AMATEURISM COMPLIANCE FORMS………………………………....39-42
12-1 PROMOTIONAL ACTIVITY REQUEST………………………………………..39-40 12-2 ISU AMATEURISM POLICY/INTERNATIONAL STUDENT ATHLETES.…..41-42
SECTION VI. 13-RECRUITING COMPLIANCE FORMS…………………………….…..43-111
13-1 RECRUITING CHECKLIST……………………………………………………...44-45 13-2 OFFICIAL VISIT CHECKLIST…………………………………………………..46-47 13-3 PROSPECTIVE STUDENT-ATHLETE PERSONAL INFORMATION FORM...48-49 13-4 PROCESSING & MONITORING THE NLI & FINANCIAL AIDTENDER…….50-51 13-5 ADMITTING JUNIOR COLLEGE & FOUR YEAR COLLEGETRANSFER STUDENTS………………………………………………………………………...52-53 13-6 ADMITTING INTERNATIONAL STUDENT-ATHLETES………………...…..54-55 13-7 COACHES FORMS CHECKLIST………………………………………………..56-57
Updated 3/7/2012 2 13-8 HIGH SCHOOL VISIT APPROVAL……………………………………………..58-59 13-9 PROCEDURE FOR MONITORING RECRUITING TELEPHONE CALLS……60-61 13-10 PROCEDURE FOR MONITORING RECRUITING CONTACTS………………62-63 13-11 PROCEDURE FOR MONITORING RECRUITING EVALUATIONS………….64-65 13-12 PROCEDURE FOR MONITORING RECRUTING VISIT LOGS……………….66-67 13-13 FINAL INDIVIDUAL RECRUITING SUMMARY FORM……………………...71-72 13-14 REQUEST FOR TRANSFER OR CONTACT……………………………….…...73-74 13-15 CONFIRMATION OF TRANSFER TO 4-YEAR INSTITUTION……………….75-76 13-16 ELIGIBILITY CENTER FORM…………………………………………………...77-78 13-17 PROSPECTIVE STUDETN-ATHLETE INFORMATION………………………..79-80 13-18 TRANSCRIPT AUTHORIZATION FORM………………………………………..81-82 13-19 NLI AND FINANCIAL AID TENDER REQUEST FORM………………………..83-84 13-20 STUDENT-ATHLETE TRANSFER FORM……………………………………...... 85-86 13-21 TRANSFER RESIDENCY REQUEST……………………………………………..87-88 13-22 SAMPLE TRANSFER STUDENT RESIDENCY LETTER……………………….89-90 13-23 RECRUITED/ NON RECRUITED STATUS OF NON-AID ATHLETES………..91-92 13-24 OFFICIAL VISIT PRE APPROVAL/TRAVE L AUTHORIZATION FORM…….93-94 13-25 OFFICIAL VISIT ITINERARY………………………………………………….....95-96 13-26 UNOFFICIAL VISIT SUMMARY……………………………………………..…..97-98 13-27 UNOFFICIAL VISIT LETTER……………………………………………………..98-99 13-28 COMPLIMENTARY ADMISSIONS FOR PROSPECTIVE STUDENT-ATHLETE ……………………………………………………………………………………..100-101 13-29 STUDENT-HOST INSTRUCTIONS……………………………………………..102-103 13-30 OFFICIAL VISIT SUMMARY…………………………………………………...104-105 13-31 PROSPECT AND INSTITUTION AFFIRMATION……………………………..106-107 13-32 STUENT-ATHLETE RECRUITING POLICY AGREEMENT………………….108-109 13-33 PROSPECT DECLARATION …………………………………………………....110-111
SECTION VII. 14-ELIGIBLITY COMPLIANCE FORMS…………………………………..112-113
14-1 WALK-ON PROCEDURE FORMS…………………….………………………..113-114 14-2 CRIMINAL CHARGES FORM…………………………………………………..115-116 14-3 ELIGIBILITY STATUS…………………………………………………………..117-118 14-4 4 YEAR TRANSFER RELEASE FORM………………………………………....119-120 14-5 TRASFER STUDENT RESIDENCY LETTER…………………………………..121-122 14-6 SUMMER BASKETBALL LEAGUE VERIFICATION……………………..…..123-124 14-7 ADMISSION CHECKLISTS……………………………………………………...125-128 14-8 ADD TO ROSTER………………………………………………………………..129-130 14-9 DROP FROM ROSTER…………………………………………………………..131-132 14-10 VOLUNTAARY WITHDRAWAL……………………………………………….133-134
SECTION VIII. 15-FINANCIAL AID COMPLIANCE FORMS…………………………….135-156
15-1 TENDER REQUEST FORM……………………………………………………...136-137 15-2 ATHLETIC SCHOLARSHIPS HOLDS FORM………………………………….138-139 15-3 REQUEST FOR CANCELLATION FORMS…………………………………….140-141 15-4 NON-COUNTER CERTIFICATION FORM……………………………………..142-143 15-5 STUDENT-ATHLETE EMPLOYMENT PLAN OF ACTION…………………..144-145 15-6 STUDENT-ATHLETE COACHES RECORD OF EMPLOYMENT……………146-147 15-7 INCIDENTAL EXPENSE WAIVER……………………………………………..148-151 15-8 SCHOLARSHIP RENEW OR NON RENEW FORM…………………………....152-153 15-9 SUMMER SCHOOL SCHOLARSHIP INFORMATION……………………………..154
Updated 3/7/2012 3 15-10 VOLUNTARY WITHDRAWAL………………………………………………....155-156
SECTION IX. 16-AWARDS AND BENEFITS COMPLIANCE FORMS………………….157-165
16-1 REQUEST FOR PROMOTIONAL ACTIVITY FORM…………………………158-159 16-2 STUDENT-ATHLETE AUTOMOBILE REGISTRATION………………….…..160-161 16-3 STUDENT-ATHLETE EQUIPMENT CLEARANCE……………………………162-163 16-4 TEAM EQUIPMENT VERIFICATION…………………………………………..164-165
SECTION X. 17-PLAYING SEASONS COMPLIANCE FORMS…………………………..166-170
17-1 SEASON DECLARATION FORM…………………………………………..…..167-168 17-2 DECLARATION OF CONTESTS/COMPETITION……………………………..169-170
SECTION XI. 30/31-ADMINISTRATIVE/EXECUTIVE REGULATIONS FORMS……...171-180
30-1 SUMMER BASKETBALL LEAGUE PERMISSION……………………………172-176 31-1 NCAA BANNED SUBSTANCES………………………………………………...177-183
Updated 3/7/2012 4 SECTION I
MISSION AND COMPLIANCE GUIDE
Updated 3/7/2012 5 Idaho State University Compliance Rules/Statement
Purpose
The Compliance Office subscribes to and enforces all rules and regulations of Idaho State University, Big Sky Conference, and NCAA.
The Idaho State University Athletic Department has designated the Associate Athletic Director for Compliance and Student Support responsible for NCAA Rules of Compliance and Rules of Education. In addition to the above mentioned position there is a Compliance Officer who has direct authority and responsibilities in monitoring the prescribed policies and procedures.
The Compliance Officer conducts monthly Rules Education Meetings. A representative from each sport is required to attend. All administrative staff is encouraged to attend. It is vital that all Athletic Staff members are knowledgeable of NCAA Rules and Regulations; and the systems used to monitor compliance at Idaho State University.
Internal Compliance/Rules Manual
This manual was designed for the reader to identify all areas of responsibility and the procedures used, the forms that are required, and the methods of filing such forms and storing records in order to carry out such responsibilities that fall on the shoulders of the compliance office staff. As with most manuals, this manual is to be updated annually or as certain procedure is changed and/or certain forms are either added or deleted from the compliance program.
Throughout the course of the year there will be numerous items that must be either turned in or addressed by the coaching staffs at certain due dates, there will be numerous items that must be sent out at certain times of the year by members of the compliance office staff to administration and coaching staffs; there will be various audits made by compliance personnel to ensure that they have all the required documentation on file and that the athletic administration has institutional control over the sport programs’ operations.
Updated 3/7/2012 6
What Your ISU Compliance Staff Does for You In accordance with NCAA Articles 10-30, your compliance staff monitors, administers, and educates all of the following:
Monitors Administers Rules Education Presentations
Professional Sports Agent Activities Secondary & Major Infraction NCAA Eligibility Center Inquiries Amateurism Status of Coach Interpretation Requests Recruiting Students & Prospects Student-Athlete Advisory Financial Aid Committee NCAA & Big Sky Conference Coaches Certification Exam Legislative Proposals with FAR Official & Unofficial Visit Processes NCAA & BSC Audits Practice & Playing Seasons SA Promotional Activities Medical Hardship Waivers Gambling & Wagering SA Participating Records 5th Year Waivers Legislative Process Practice & Playing Seasons SA Exit Interviews Amateurism
Stipend Calculations Transfer/Permission to Contact Agents & Contracts Countable Coach Verifications Requests Camps & Clinics NCAA & BSC Eligibility Institutional Control Forms Staff Outside Income SA Voluntary Withdrawals Initial Eligibility NCAA Eligibility Center Matters National Letter of Intent Continuing Eligibility SA Walk-On Certification Renewal/Non Renewal of Extra benefits & Awards Athletic Aid Squad Lists New Staff Orientation Booster Activities Recruiting Telephone Log Monitoring Rules Education NCAA Enforcement Policy Contact & Evaluation Monitoring BSC Special Opportunity Funds Academic Performance Program
Complimentary Admission Lists Recruiting Calendars Administrative Regulations SA Automobile Monitoring SA Reinstatement Request Countable Athletically Related Appeals Hazing Activities Supplements SA Employment Records Summer Leagues Banned Substances and Drug Testing Promotional Activities Local Club Team Associations
Members of the compliance staff serve on the following: Athletic Advisory Board NCAA Compliance Committee Student-Athlete Advisory Committee (Liaison)
Updated 3/7/2012 7
Institutional Control
Per NCAA bylaw 2.1.1 Institutional Control is the responsibility of each member institution to control its intercollegiate athletics program in compliance with the rules and regulations of the Association. The institution’s chief executive officer is ultimately responsible for the administration of all aspects of the athletics program.
An institution demonstrates institutional control when:
1. Formal institutional policies and procedures for compliance are in place and being monitored and enforced, and are established in such a way as to deter violations before they occur.
2. Communication of compliance procedures occurs clearly and regularly and steps are taken to alter or correct a compliance system when there is an indication the system is not working.
3. Upon Learning of a violation, the institution takes swift and meaningful action.
4. The institution makes clear the violations of NCAA rules will result in discipline and possible discharge.
5. The institution makes clear that individuals have the responsibility to self-report any NCAA rules violation without fear of negative consequences.
6. Meaningful compliance-education programs exist for personnel engaged in athletic related activities.
ISU Compliance is a SHARED RESPONSIBILITY:
AREA STAFF FACILITATORS
Initial and Continuing Eligibility Associate Athletic Director/Student Support Staff Faculty Athletic Representative Academic Departments Coaches & Student-Athletes Recruiting Compliance Staff Coaches and Recruiting Coordinators Athletic Fiscal Officer
Financial Aid Associate Athletic Director/Student Support Assistant Athletic Director/Financial Services Director of Compliance
Rules Education Associate Athletic Director Director of Compliance Director of Athletics Coaches
Updated 3/7/2012 8
COMPLIANCE MANUAL
The National Collegiate Athletic Association’s (NCAA) purposes are to:
Initiate, stimulate and improve intercollegiate athletics programs for student-athletes and to promote and develop educational leadership, physical fitness, athletics excellence and athletics participation as a recreational pursuit;
To uphold the principle of institutional control of, and responsibility for, all intercollegiate sports in conformity with the constitution and bylaws of this Association;
To encourage its members to adopt eligibility rules to comply with satisfactory standards of scholarship. Sportsmanship, and amateurism;
To formulate, copyright and publish rules of play governing intercollegiate athletics;
To preserve intercollegiate athletics records
To supervise the conduct of, and to establish eligibility standards for, regional and national athletics events under the auspices of this Association;
To cooperate with other amateur athletics organizations in promoting and conducting national and international events;
To legislate, through bylaws or by resolutions of a Convention, upon any subject of general concern to the members related to the administration of intercollegiate athletics; and
To study in general all passed of competitive intercollegiate athletics and establish standards whereby the colleges and universities of the United States can maintain their athletics programs at a high level.
Updated 3/7/2012 9 REPORTING NCAA RULES VIOLATIONS
Procedures for Reporting an NCAA Rules Violation
A. Reporting a Violation – Any individual (e.g., athletics department staff member, student-athlete, university employee, representative of the university’s athletics interest, members of the community) shall report an alleged, rumored or suspected violation. The individual may report the alleged, rumored or suspected violation verbally or in writing.
B. To whom shall an Alleged, Rumored or suspected Violation be Rpeorted To- If an alleged, rumored or suspected violation is communicated to any athletic department staff member, is duty bound to notify the Office of NCAA Compliance in a timely manner. Individuals other than athletic department staff members may report an alleged violation to any or all of the following persons:
Associate Athletics Director for NCAA Compliance Director of Athletics Sr. Associate Athletics Director or an Associate Athletics Director CEO or Faculty Athletics Representative Director of Student-Athlete Academic Services
C. Conducting an Investigation of an Alleged Violation-the Associate Athletics Director for NCAA Compliance is responsible for conducting investigations. The Director of Athletics is responsible for overseeing institutional investigations. The Faculty Athletics Representative will be informed of all potential major violations and will receive notice of violations that are secondary in nature. Associate Athletics Director for NCAA Compliance or the Director of Athletics may request the assistance of the Faculty Athletics Representative to conduct or assist in the conduct of an investigation.
Associate Athletics Director for NCAA Compliance shall maintain a written record of all alleged violations. The record shall consist of the following:
1. Date that the alleged violation was reported to Associate Athletics Director for NCAA Compliance and who reported the violation.
2. Detailed summary of the nature of the alleged violations, including the names of all persons involved.
3. Chronology of actions taken by the University in the investigation of the alleged violation.
4. Rational for concluding whether the allegations was or was not determined to be violation of NCAA legislation.
5. If a violation has occurred, Associate Athletics Director for NCAA Compliance will keep a file copy pf the report of the violation and subsequent correspondences with the NCAA and BSC staff. Copies of the self-report will be sent t the following:
a. Faculty Athletics Representative b. Director of Athletics c. President & CEO d. SWA/Associate Athletics Director e. Big Sky Conference Staff f. Staff Member(s) Involved
Updated 3/7/2012 10 D. The Director of Compliance will maintain the reports of alleged violations for a period of six years. Records and reports of confirmed violations will be maintained in the office’s permanent files.
E. Finding a Violation Occurred- The Associate Athletic Director and Director of Compliance are responsible for determining that a violation occurred whenever the preponderance of the evidence considered as a whole establishes the occurrence of the violation. It shall be the responsibility of the Associate Athletic Director and Director of Compliance in assessing the evidence to determine what weight and credibility will be given to it. The Associate Athletics Director for NCAA Compliance may request the assistance of the Faculty Athletics Representative to conduct or assist in the conduct of an investigation into an alleged violation and/or assist in determining that a violation has occurred.
Updated 3/7/2012 11 SECTION II
ISU COMPLIANCE COMMITTEE
Updated 3/7/2012 12
NCAA Compliance Committee
The role of the NCAA Compliance Committee at Idaho State University is to monitor the affairs of intercollegiate athletics at the institution as it relates to athletic financial aid, student-athlete conduct, admissions procedures, and to verify that the monthly duties and tasks associated with NCAA Compliance are completed accurately and on time. An institutional administrator assigned by the university president serves as the chair of the committee. The committee includes members from departments across the university. The representatives of each of these departments plays an important role in giving input at the committee meetings as their duties are closely related to the monitoring and operation of the athletic department and the athletic compliance office.
Opportunities exist within the committee for each member to give meaningful input into the formulation of athletics department policies. The committee reviews items to be completed from a compliance calendar which details the tasks to be completed in accordance with NCAA rules and bylaws. The calendar details the tasks to be completed on a monthly basis. The responsible individuals for the completion of these tasks are committee members and report progress and completion of their assigned tasks. A wide variety of issues are discussed within this committee, including student-athlete conduct, financial aid, academic progress, and the athletic department mission statement.
Policies implemented by the Athletic Department are discussed and reviewed by the Compliance Committee. The committee discusses new policies and gives their input and suggestions for implementation and improvement.
Updated 3/7/2012 13
Section III: 10-Ethical Conduct Compliance Forms
10-1 STAFF AND STUDENT ATHLETE ETHICAL CONDUCT AGREEMENT
10-2 BIG SKY CONFERENCE STUDENT-ATHLETE SPORTSMANSHIP INITIATIVE
10-3 STUDENT-ATHLETE ANTI-HAZING AGREEMENT
10-4 CRIMINAL CHARGES REPORT
10-5 EXIT INTERVIEW POLICY
10-6 EXIT INTERVIEW INSTRUMENT
10-7 EXIT INTERVIEW INSTUMENT
10-8 MANAGEMENT PERSONEL FORM
10-9 VOLUNTEER PERSONEL FORM
Updated 3/7/2012 14 FORM 10-1 Staff and Student-Athlete Ethical Conduct Agreement
NCAA Bylaw 10.1
Purpose: Staff and student-athletes are required to adhere to ISU, NCAA, and BSC rules and ethical conduct.
Action: For staff and student-athletes to sign prior to each academic year.
Administration Date: August 1st every year.
Submit To: Athletics Compliance Office
Updated 3/7/2012 15
Idaho State University Ethical Conduct Agreement Sport: ______
As an employee or student-athlete at ISU and the athletics department, I understand that I am required to adhere to all ISU, NCAA and Big Sky Conference rules, policies and procedures. Per NCAA bylaw 10.1, I am also aware that unethical conduct by a prospective or enrolled student-athlete or a current or former institutional staff member may include but is not limited to:
1. Withholding information from the NCAA or the institutional compliance office or senior staff members, relevant to a violation of NCAA or Big Sky Conference regulations.
2. Refusal to furnish information relevant to an investigation of a possible violation of an NCAA regulation when requested to do so by the NCAA or the individual’s institution.
3. Knowing involvement in arranging for fraudulent academic credit or false transcripts for a prospective or enrolled student-athlete.
4. Knowing involvement in offering or providing a prospective or an enrolled student-athlete an improper inducement or extra benefit or improper financial aid.
5. Knowingly furnishing the NCAA or the individual’s institution false or misleading information concerning the individual’s involvement in or knowledge of matters relevant to a possible violation of an NCAA regulation.
6. Receipt of benefits by an institutional staff member for facilitating or arranging a meeting between a student-athlete and an agent, financial advisor or representative of an agent or advisor (e.g., runner).
By affixing my signature below, I agree to uphold all ethical principles and codes of conduct of the NCAA, the BSC and ISU.
I, ______, fully understand the principals and applications of Print Name this document and have been advised and understand the provisions set forth under NCAA bylaw 10.1 & 10.3.
______Signature Date
______Associate AD/ Compliance Date
Updated 3/7/2012 16
FORM 10-2 Big Sky Conference Student-Athlete Sportsmanship Initiative
NCAA Bylaw 10.01.1
Purpose: Student-athletes are required to adhere to ISU, BSC, & NCAA sportsmanship and ethical conduct.
Action: For student-athletes to understand and sign prior to every academic year.
Administration Date: August 1st each year.
Submit to: Athletics Compliance
Updated 3/7/2012 17
Big Sky Conference Sportsmanship Initiative 2011-2012 Code of Conduct Statement for Student-Athletes Sport: ______
The Big Sky Conference Student-Athlete Advisory Committee (SAAC) believes the most important aspects of sport are good ethics and positive sportsmanship. The Conference has undertaken an initiative to enhance this philosophy. We need your commitment to make this effort a success. The SAAC believes that, in order for an institution to convey a message of good ethics and positive sportsmanship, it must have the involvement and the participation of those individuals most involved in athletics on campus. While this includes, but is not limited to, the President, athletic administrators, coaches and fans, the most important individuals are student-athletes. It is our behavior, more than any other that can shape the perception of our teams and institutions by the public, the media and our opponents.
Good ethics and positive sportsmanship are philosophies that must be displayed both on and off the playing field. Good sportsmanship on the field enhances the student-athlete image off the field. Not only should student-athletes be good citizens, they should show a general concern for others. We must take a leadership role to compete at the highest levels, always endeavoring for victory, but doing so with grace, class, dignity and respect. Please join us in supporting the Conference’s Sportsmanship Initiative. Such an initiative will help make the Big Sky Conference one of the premier athletic conferences in the country. Best of luck with the coming season and we look forward to crossing paths with you in and on the courses, fields, courts, and tracks. ______
I have read this document and understand the language, intent and spirit of and realize its significance and sign below voluntarily.
______Student-Athlete (Print)
______Student-Athlete (Signature) Date
Updated 3/7/2012 18
FORM 10-3 Student-Athlete Anti-Hazing Agreement
NCAA Bylaw 10
Purpose: To ensure student-athletes have been advised and educated on university and athletics department policies governing hazing and inappropriate behavior.
Action: The compliance office will administer prior to the 1st practice or 1st day of school, which ever comes earlier.
Administration Date: Prior to 1st practice each year.
Submit To: Athletics Compliance Office
Updated 3/7/2012 19
Idaho State University Anti-Hazing Agreement Sport: ______
Definitions per Idaho Statutes adopted as Idaho State University Policy Hazing is a violation of State Statute 18-917 of the Idaho Code and is understood as an activity which endangers the mental or physical health or safety of a student. Hazing typically involves acts of initiation, admission, affiliation, or conditions for continued membership in a group or organization. Such activities may include requiring feats of endurance, consumption of alcohol, acts of perversion, or subjection of individuals to road trips, kidnapping or being abandoned and left to find their way home.
I understand that hazing is also a fundamental violation of human dignity, and that it is strictly prohibited at Idaho State University. The Athletic Department defines hazing as, “intentionally or recklessly subjecting any person to the risk of bodily harm, or severe emotional distress, or causing or encouraging any person to commit an act that would be a violation of law or university regulations, for the purpose of initiating, promoting, fostering, or confirming any form of affiliation with a student group or organization, as defined by the ISU Student Code of Conduct. The expressed or implied consent of the victim will not be a defense.” I understand that if I know that another person is the victim of hazing as defined above and is at the scene of such activity shall, to the extent that I can do so without danger or peril to myself or others, report such activity to an appropriate law enforcement or university official as soon as reasonable practicable. If I fail to report, I may be subjected to university sanctions and or athletics department sanctions including but not limited to expulsion, reduction or cancellation of aid, indefinite or temporary suspension.
I also understand that if I, or my team is found responsible for hazing which in any way jeopardizes the health and safety of other individuals in connection with any school or social activity related to the school, the team or myself shall be suspended indefinitely until information yields facts to the contrary.
HAZING AGREEMENT
I, the undersigned, certify the following:
1. I have read AND understand ISU Athletic Department’s Hazing Policy. 2. Failure of myself or teammates to uphold this policy, in whole or part, will result in the referral to the office of student conduct, local or state authorities for discipline.
______Printed Name Signature Date
Updated 3/7/2012 20 FORM 10-4 Staff and Student-Athlete Gambling Agreement/Sports Book & Gaming Area Regulations
NCAA Bylaw 10.3
Purpose: Staff and student-athletes are to acknowledge the policies that must be adhered to regarding gambling activities.
Action: For staff and student-athletes to sign prior to each academic year.
Administration Date: August 1st each year.
Submit To: Athletics Compliance Office.
Updated 3/7/2012 21
Gambling & Wagering
(1) In accordance with NCAA Bylaw 10, sports wagering includes placing, accepting or soliciting a wager (on a staff member's or student-athlete's own behalf or on the behalf of others) of any type with any individual or organization on any intercollegiate, amateur or professional team or contest. Examples of sports wagering include, but are not limited to, the use of a bookmaker or parlay card; Internet sports wagering; auctions in which bids are placed on teams, individuals or contests; and pools or fantasy leagues in which an entry fee is required and there is an opportunity to win a prize. It should also be noted that a "wager" is any agreement in which an individual or entity agrees to give up an item of value (e.g., cash, shirt, dinner) in exchange for the possibility of gaining another item of value. The following individuals at ISU shall not knowingly participate in sports wagering activities or provide information to individuals involved in or associated with any type of sports wagering activities concerning intercollegiate, amateur or professional athletics competition: (a)ISU Staff members in the athletics department; (b) Non-athletic department staff members who have responsibilities within or over the athletics department (e.g., chancellor or president, Faculty Athletics Representative, individual to whom athletics reports; (c) also included in this policy are Big Sky Conference staff members and (d) all ISU student-athletes.
(2) The prohibition against sports wagering applies to any institutional practice or any competition (intercollegiate, amateur or professional) in a sport in which the Association conducts championship competition, in bowl subdivision football and in emerging sports for women. The provisions of Bylaw 10.3 are not applicable to traditional wagers between institutions (e.g., traditional rivalry) or in conjunction with particular contests (e.g., bowl games). Items wagered must be representative of the involved institutions or the states in which they are located.
(3) The following sanctions for violations of Bylaw 10.3 shall apply: (a) A student-athlete who engages in activities designed to influence the outcome of an intercollegiate contest or in an effort to affect win- loss margins ("point shaving") or who participates in any sports wagering activity involving the student- athlete's institution shall permanently lose all remaining regular-season and postseason eligibility in all sports. (b) A student-athlete who participates in any sports wagering activity through the Internet, a bookmaker or a parlay card shall be ineligible for all regular-season and postseason competition for a minimum of a period of one year from the date of the institution's determination that a violation occurred and shall be charged with the loss of a minimum of one season of eligibility. If the student- athlete is determined to have been involved in a later violation of any portion of Bylaw 10.3, the student- athlete shall permanently lose all remaining regular-season and postseason eligibility in all sports.
Updated 3/7/2012 22
Idaho State University Sports Gambling & Wagering Sport: ______
The following policies must be adhered to regarding gambling activities that involve intercollegiate athletics or professional sport teams:
I will not provide information to individuals involved in organized gambling activities concerning intercollegiate athletics competition;
I will not solicit a bet on any intercollegiate team
I will not accept a bet on any team representing the institution accept a bet on any team representing the institution;
I will not solicit or accept a bet on any intercollegiate competition for any item (e.g., cash, shirt, dinner) that has tangible value;
I will not participate in any gambling activity that involves intercollegiate athletics or professional athletics, through a bookmaker, a parlay card or any other method employed by organized gambling. I understand that this prohibition includes “internet intercollegiate athletics or professional athletics gambling activities”; and
I will not “bet or wager" on any type of fantasy sports league that involves compensation or prize money for place finish.
I certify that I have read and understand the preceding conditions regarding gambling activities that involve intercollegiate athletics and professional sport teams. I agree to abide by all NCAA rules and realize that failure to do so may result in termination.
______Printed Name
______Signature of Student or Employee Date
Updated 3/7/2012 23 FORM 10-5 Criminal Charges Report
Purpose: To inform the appropriate administrators of any criminal charges a student-athlete might incur while the student-athlete is attending Idaho State University.
Action: The report must be filled out completely by the student-athlete and is to be initialed and dated by the listed administrators.
Administration Date: Immediately after the criminal action occurs.
Submitted To: Director of Athletics, Dean of Students and the University President.
Updated 3/7/2012 24
IDAHO STATE UNIVERSITY DEPARTMENT OF ATHLETICS REPORT OF STUDENT-ATHLETE CRIMINAL CHARGE
______has been charged with ______Name of Student-Athlete Offense on ______Department action taken: ______Date ______
______
Notification of Charge: Date Initial Athletic Director ______Dean of Students ______University President ______*State Board of Education ______
Criminal Disposition:
Student Code Disposition:
Further Departmental Action (if any):
Notification of Conviction:
Date Athletic Director ______Dean of Students ______University President ______**State Board of Education ______
* No later than 10 working days of learning of charges ** No later than 10 working days of learning of conviction cc: General Counsel
Updated 3/7/2012 25
FORM 10-6 Exit Interview Policy
Verbal Exit Interview Policy
The policy outlines the administration, compilation and dissemination of the verbal student athlete exit interview conducted by the Athletics Advisory Board. It does not supplant or replace any other assessment on student athletes that the Athletics Department wants to administer on regular or irregular schedule
Administration: An oral exit interview will be conducted by members of the Athletics Advisory Board with every student athlete exiting the program, either due to exhausting eligibility, the student athlete quits and/or transfers to a different school of the student is dismissed from the team. The preferred time of the exit interview is during the last regularly scheduled team meeting at the conclusion of the sports season. For spring sports where the sports season extends beyond the semester, the exit interviews will be conducted during the last three weeks of the semester. Students will be interviewed individually by one or more AAB members. The Student Athlete verbal exit interview instrument will be the starting point for the discussions, but appropriate follow up questions may be relevant. While the goal of interviewing every exiting student athlete remains, a minimum of 50% participation rate per sport is required.
Compilation: Within three days of the exit interview, the form and any notes generated from the discussion will be forwarded to the Faculty Athletic Representative. The Faculty Athletic Representative will transcribe the answers and compile the data by sport within two weeks of receipt.
Dissemination: Results of the exit interview will be discussed at the next available Athletics Advisory Board meeting. A summary of the information learned in the exit interview process and concerns raised in the process will be sent to the Athletics Director and the President in a letter from the Faculty Athletics Representative twice annually, January and June. The Head Coach will receive the results of the exit interviews for her/his team(s) after the conclusion of the sports season. Other constituents, Faculty Senate, ASISU Student Government, and the Dean of Students will learn of the results in the normal distribution of AAB minutes.
The NCAA Bylaw related to exit interviews is pasted below.
6.3.2 Exit Interviews.
The institution’s director of athletics, senior woman administrator or designated representatives (excluding coaching staff members) shall conduct exit interviews in each sport with a sample of student-athletes (as determined by the institution) whose eligibility has expired. Interviews shall include questions regarding the value of the students’ athletics experiences, the extent of the athletics time demands encountered by the student-athletes, proposed changes in intercollegiate athletics and concerns related to the administration of the student-athletes’ specific sports. (Adopted: 1/10/91 effective 8/1/91)
[Approved 10.09.2008]
Updated 3/7/2012 26 FORM 10-7 Idaho State University Exit Interview Sport: ______
INFORMED CONSENT LETTER FOR DEPARTMENT OF ATHLETICS STUDENT-ATHLETE VERBAL EXIT INTERVIEW
The following verbal evaluation will be used in assessing the athletics programs at Idaho State University. Your responses to this questionnaire will be kept confidential by the person(s) administering the questionnaire. Completed evaluations will be returned to the office of the Faculty Athletics Representative and compiled by sport. Your name will not be identified with this questionnaire. Your participation is strictly voluntary and there are not any consequences if you choose not to participate. Your honest answers to as many of the following questions as you are comfortable addressing are much appreciated, and may help improve the student athlete experience in the future.
IDAHO STATE UNIVERSITY STUDENT-ATHLETE EXIT INTERVIEW VERBAL INTERVIEW
Education How did you choose your major? How does you major assist you in your career objectives? Are you pleased with your major and the direction your life is heading? Why, or why not? How did ISU help you achieve your academic goals? What did the athletics department do to assist you in your education objectives?
Student Athlete Welfare Medical How do you evaluate the medical treatment you received while participating in intercollegiate sports at Idaho State University? Did you ever feel pressure to diet or otherwise alter your weight in order to perform? Did you or your teammates develop eating disorders?
Diversity Were you aware of the community values before you came? Were your needs as a minority/woman met? Did you feel that you were understood as an individual by the athletics department staff? Is the climate at the university receptive to people of color? Do you have suggestions that will help us improve the climate? Did you feel that the university was a safe environment where individuals can freely express their views or exercise lifestyle choices? Do you have suggestions that will help ISU become a more inclusive and welcoming environment? Did you feel comfortable and safe in the classroom, during team activities, and at other times on the campus? Does more need to be done to increase comfort levels and feelings of safety?
Time Demands How many hours per week were required by your sport in season? Out of season? How often did you miss class for competition?
Updated 3/7/2012 27 Were you ever required to miss class in order to attend practice? Were you not able to take certain classes in order to avoid conflicts with practice times?
Personal Development How did your academic program help you grow as a person? How did your athletic participation help you grow as a person? How did ISU help you grow as a person? Were you provided with adequate opportunities and information to become active and involved with campus life as a whole? How were you informed about activities of the Idaho State University SAAC (Student Athlete advisory Committee), the Big Sky SAAC and the national SAAC? Does the ISU SAAC effectively promote student athlete well-being on campus? Were you made aware of the policies regarding the renewal and cancellation of financial aid? How? Were you informed of other financial aid opportunities on campus and from the NCAA? How?
Rules and Regulations To the best of your knowledge, did you fully understand and abide by NCAA, conference and institutional regulations? Did your teammates? Did your coach(es)? From whom did you learn the most about NCAA and Big Sky Conference rules? If you had questions about the rules, did you feel that you could ask? Were you aware of any hazing within any athletics programs? Did you feel safe while traveling to your competitions?
Coaching Staff/Program Were your coaches concerned about your academic progress or only with your eligibility? How do you feel your coach (es) treated you as an individual? How do you feel the athletics administration treated your sport? Were the athletics administrators available to you if you needed them? Do you believe Athletics Administration effectively manages your sport? Were you recruited honestly? Were resources that were promised actually available at Idaho State? What is the Idaho State University Athletics program doing well? Explain. What components of the athletics program need to be improved? Explain. What new programs, if any, could be implemented here at Idaho State?
Open ended question: Knowing what you do now about ISU, if recruited today, would you choose ISU? Do you have suggestions for improving your academic experience? Athletic experience? Social experience? Are there any reflections/concerns that you want to share? How could you have been more satisfied at ISU? Does Idaho State do all it should be doing to monitor and respond to the well-being (social, emotional, physical, academic) of student athletes?
Conclusion: Would you be willing to donate to ISU 5 years down the road? Why, or why not? To which department(s) would you direct your donations? Why?
Updated: December 2011 Updated 3/7/2012 28 FORM 10-8 Idaho State University Management Personnel Form By-law 11.01.6
A manager is an individual who performs traditional managerial duties (e.g., equipment, laundry, and hydration) and meets the following additional criteria:
The individual shall be a full-time undergraduate or graduate student (see Bylaws 14.1.8.2 and 14.1.8.2.1.4), except that during his or her final semester or quarter of a degree program, he or she may be enrolled in less than a full-time program of studies, provided he or she is carrying (for credit) the courses necessary to complete the degree requirements;
Permissible: The individual may participate in limited on-court or on-field activities during practice (e.g., assist with drills, throw batting practice) or competition (e.g., assist with warm-up activities) involving student- athletes on a regular basis;
Not Permissible: The individual shall not provide instruction to student-athletes;
The individual shall not be involved in any recruiting activities;
The individual shall not participate in countable athletically related activities (e.g., practice player) except as permitted in Bylaw 11.01.6-(b).
Please read all of the criteria and sign below that you agree and understand all rules and regulations, additionally provide a copy of your class schedule to the staff member that you will work with. If you a volunteer manager (not paid), then please fill out volunteer service agreement paper and submit with this form.
______Team Manager Signature Date
______Head Coach Signature Date
______Director of Compliance Signature Date
Updated 3/7/2012 29 FORM 10-9 Idaho State University Volunteer Personnel Form By-law 11.01.5
In sports other than football and basketball, a volunteer coach is any coach who does not receive compensation or remuneration from the institution’s athletics department or any organization funded in whole or in part by the athletics department or that is involved primarily in the promotion of the institution’s athletics program (e.g., booster club, athletics foundation association).
Permissible: The individual may receive a maximum of two complimentary tickets to home athletics contests in the coach’s sport.
Individual can participate in practice activities, meetings and other team responsibilities
Individual can participate in evaluation and selection of prospective student athletes, receive and make phone calls from prospective student athletes, parents and be part of official visits conducted on campus.
The individual may receive complimentary meals incidental to organized team activities (e.g., pre- or postgame meals, occasional meals, but not training table meals) or meals provided during a prospective student athlete’s official visit, provided the individual dines with the prospective student-athlete.
Not Permissible: The individual is prohibited from contacting and evaluating prospective student-athletes off campus or from scouting opponents off campus and may not perform recruiting coordination functions (see Bylaw 11.7.1.2).
The individual may receive a maximum of two complimentary tickets to home athletics contests in the coach’s sport.
The individual may receive complimentary meals incidental to organized team activities (e.g., pre- or postgame meals, occasional meals, but not training table meals) or meals provided during a prospective student athlete’s official visit, provided the individual dines with the prospective student-athlete.
Please read all of the criteria and sign below that you agree and understand all rules and regulations. Additionally, please fill out volunteer service agreement paper and submit with this form.
______Volunteer Coach Signature Date
______Head Coach Signature Date
______Director of Compliance Signature Date
Updated 3/7/2012 30 Section IV: 11-Personnel Compliance Forms
11-1 STUDENT-ATHLETE CONFIDENTIALITY AGREEMENT
11-1a PERMISSION TO RELEASE INFORMATION
11-2 OUTSIDE INCOME AND BENEFITS
11-3 DECLARATION OF COACHING STAFF AND PERMISSIBLE RECRUITERS
11-4 INTERPRETATION REQUEST FORM
Updated 3/7/2012 31
FORM 11-1 STUDENT-ATHLETE CONFIDENTIALITY AGREEMENT
NCAA Bylaw 11.1
Purpose: To agree to neither discuss nor release information to any entity not designated by the Director of Athletics, or any other member of the Athletic Administration.
Action: To be submitted by staff or student-athlete prior to the academic year.
Administration Date: As needed.
Submit To: Compliance Office
Updated 3/7/2012 32
Idaho State University Student-Athlete Confidentiality Agreement Sport: ______
NCAA Bylaw 11.1
I, ______, agree to neither discuss, provide nor release to any entity not designated by the acting Director of Athletics or other member of the Athletic Administration, any form of information, including written or verbal, that pertains to any of the following Idaho State University Athletics Department issues including but is not limited to:
Academic Records of current or former Prospective Student-Athletes per the Family Educational Rights & Privacy Act (FERPA)
Ongoing NCAA, Conference or Idaho State University formal or informal reviews and investigations of any current or prospective student-athletes, athletics department staff or coach.
Unsubstantiated and unproven allegations regarding the conduct or behavior by a current or prospective student-athlete, athletic department staff member or coach.
It is my understanding that any comments made to the media representatives, non-Senior Athletics Department Staff and or other outside entities must have prior approval by the acting Director of Athletics of this institution. By affixing my signature below, I acknowledge an understanding that any failure to adhere to this policy may result in significant and meaningful corrective measures, disciplinary actions or termination.
______Printed Name
______Signed Name
______Date
Updated 3/7/2012 33
FORM 11-1a Permission to Release Information
In accordance with the Family Educational Rights and Privacy Act (FERPA), personally identifiable student information cannot generally be released without a student's expressed written consent, with the exception of directory information.
I hereby authorize: ______(Agency/Department/Professional)
______(Address)
______(Telephone Number) (Fax Number) to release to any, and ail, pertinent information you may have in my records related to case______. Thank you for your attention to this matter.
______(Signature of Student) (Date)
______(Please Print Name) (Soc. Sec. No. or Student ID No.)
______(Mailing Address) (Telephone)
______(E-Mail Address)
Please return to: Joel Vickery, Director of Compliance Department of Athletics 921 S. 8th Ave, Stop 8173 Pocatello, ID 83209-8173 (208) 282-3332 (208) 282-4063 (Fax No.)
Updated 3/7/2012 34
FORM 11-2 Outside Income and Benefits
NCAA Bylaw 11.2.2
Purpose: For athletic department staff members to keep information reflecting NCAA regulations governing outside related income.
Action: Each staff member is required to provide a written detailed account annually to the compliance office for review by chief executive officer of all athletically related income and benefits from sources outside the institution.
Administration Date: August 1st of each year.
Submitted To: Compliance Office
Updated 3/7/2012 35
Idaho State University Outside Income and Benefits Sport: ______
Academic Year: ______
NCAA Bylaw 11.2.2 requires that contractual agreements, including letters of appointment, between a full-time or part-time athletics department staff member (excluding secretarial or clerical personnel) and an institution shall include the stipulation that the staff member is required to provide a written detailed account annually to the chancellor or president for all athletically related
income and benefits from sources outside the institution. In addition, the approval of all athletically related income and benefits shall be consistent with the institution’s policy related to outside income and benefits applicable to all full-time or part-time employees.
Name: ______Title: ______
Please initial one of the following options:
_____ I did not receive any athletically related income from sources outside the institution.
_____ I received athletically related income from sources outside the institution and the following is an accurate description of the income.
Description Source Income 1. Annuities ______2. Sports Camps ______3. Housing Benefits ______4. Country Club Benefits ______5. Complimentary Ticket Sales ______6. Television Programs ______7. Radio Programs ______8. Endorsement/Consultation ______9. Other (specify) ______
Coach’s Statement: The above-described income represents an accurate accounting of all athletically related income I received from sources outside the institution.
Signed: ______Date: ______Coach/Administrator
Signed: ______Date: ______Athletic Director
Signed: ______Date: ______Compliance Officer Updated 3/7/2012 36
FORM 11-3 Procedures for Monitoring Declaration of Coaching Staff & Permissible Recruiters Bylaw 11.7
Purpose: To Designate Coaching Staff and Permissible Recruiters
Definitions: A countable coach is one who participates in any manner in the coaching of the intercollegiate team in practice, games, or organized activities directly related to that sport (NCAA Bylaw 11.7.1.1.1).
Designation of coaching category must be made for all individuals (slotted), paid or not paid, into one of the countable coaching slots: head coach, assistant coach, volunteer coach, graduate assistant coach, or student assistant coach. This designation must be certified by the institution (NCAA Bylaw 11.7.1.1).
References: Countable Coaches (NCAA Bylaw 11.7.1.1.1) Head or Assistant Coach (NCAA Bylaw 11.01.2) Graduate Assistant Coach (NCAA Bylaw 11.01.3) Student Assistant Coach (NCAA Bylaw 11.01.4) Volunteer Coach (NCAA Bylaw 11.01.5) Noncoaching Activities (NCAA Bylaw 11.7.1.1.1.1) Limitations on Numbers (NCAA Bylaw 11.7.4)
Action: Procedures A. At the beginning of each academic year, head coaches will be given a Declaration of Coaching Staff & Permissible Recruiters form. Head coaches must certify who will fill each of the permissible slots on their staff. B. Once coaches have been slotted, non-competition coaches must be identified and instructed to complete appointment forms with the athletics business office at least one week prior to the first practice date. C. If changes in staff occur during the academic year, the head coach must notify the compliance office of such changes so that the program’s coaching designation form can be updated.
Administrative Date: To be submitted to the compliance office by the first day of practice
Submitted To: Compliance Office Head Coach Athletic Director
Updated 3/7/2012 37 Idaho State University Declaration of Coaching Staff and Permissible Recruiters Sport: ______
NCAA Bylaw 11.7, 11.7.1.1, 11.7.2.2
Category Permissible Off-Campus Name of Coach (See list below) Recruiter (Y/N)
Categories: HC = Head Coach AC = Assistant Coach RC = Restricted Coach VC = Volunteer Coach GA = Graduate Assistant Coach UGA = Undergraduate Assistant Coach NCP = Non Coaching Personnel (e.g., Director of Operations)
Signed: ______Date: ______Head Coach
Signed: ______Date: ______Athletic Director
Signed: ______Date: ______Compliance Officer
Updated 3/7/2012 38 FORM 11-4
Interpretation Request Form
Purpose: To put in writing all request for rules, interpretations
Action: To be filled out by the person requesting rule interpretations. Form is then given to Compliance Officer for completion.
Administration Date: As needed; turn around time as quickly as possible, hopefully within 48 hours.
Submitted To: Compliance Office
Updated 3/7/2012 39
Idaho State University Request for Interpretations Big Sky Conference and NCAA
Request______
Person requesting interpretation: ______
Date of request: ______
SITUATION:
QUESTION:
Correspondence:
Call ____ Fax ____ E-mail ____
Response______
Person responding: ______
Date of Response: ______
Ruling by: Department ____ Conference ____ NCAA ____
RESPONSE:
ACTION RECOMMENDED:
REFERENCE:
Correspondence: Call ____ Fax ____ E-mail ______
Signed: ______Date: ______Recipient
Updated 3/7/2012 40 Section V: 12-Ameturism
12-1 PROMOTIONAL ACTIVITY REQUEST
12-2 ISU AMATEURISM POLICY-AGENTS/INTERNATIONAL STUDENT ATHLETES
Updated 3/7/2012 41
FORM 12-1 Promotional Activity Request
NCAA Bylaw 12.5.1
Purpose: Monitor and approve student-athlete’s participation in promotional activities.
Action: Individuals requesting student-athlete’s participation in promotional activities must have completed request form with signature of authorized representative of the event and received approval from student-athlete’s coach.
Administration Date: One week prior to event
Submit To: Compliance Office
Updated 3/7/2012 42
Idaho State University Promotional Activity Request Sport: ______
Organization: ______Phone: ______Address: ______Contact Person: ______Title: ______
Organization is: ____ A member institution or recognized entity thereof (i.e. fraternity, sorority, student government) ____ A member conference. ____ A non-institutional charitable or educational agency. ____ None of the above. If a non-profit organization, will educational or charitable activities be promoted? YES or NO If a non-profit organization, will commercial ventures be promoted? YES or NO What type of promotional/fund-raising activity will be conducted? ______What is being requested? ______On what date is this request needed? ______Will money be raised? YES or NO Will the activity involve the use of student-athlete’s athletics ability? YES or NO If yes, what sport? ______How many athletes in each sport are being requested to participate? ______Where (or whom) will the proceeds go? ______What will proceeds be used for? ______Will there be any co-sponsorship of the activity? YES or NO If yes, by whom? ______Will there be advertisement or promotion by a commercial agency? YES or NO If yes, by whom? ______What will be the location of the activity? ______Will the activity take place within the state? YES or NO If the activity will take place outside of the state, how many miles from the Idaho State University campus will the activity take place? ______Will the student-athlete be required to miss class in order to participate? YES or NO What expenses or benefits, if any, will the student-athlete receive? Meals: breakfast ____ lunch ____ dinner ____ Overnight lodging: ______Mileage: ______Other: ______Will these expenses be legitimate, normal and related to the student-athlete’s participation in the activity? It is ensured that the student-athlete’s name, image, or appearance will be used in a manner consistent with NCAA Bylaw 12.5.1
Signed: ______Date: ______Activity Representative
Signed: ______Date: ______Student-Athlete
Signed: ______Date: ______Director of Compliance Permission is granted for the requested activity to take place.
Signed: ______Date: ______Director of Athletics
Updated 3/7/2012 43
FORM 12-2
AMATEURISM
Maintaining amateurism is an essential part of the eligibility of student-athletes to participate in intercollegiate athletics at Idaho State University. The athletic department is committed to monitoring the amateurism, of all student-athletes and educating them on the impermissible activities and benefits associated with the violation of NCAA Initial Eligibility Center amateurism process in determining the amateurism of student-athletes. This procedure is completed through the NCAA Initial Eligibility Center on-line amateurism questionnaire. In addition, at the beginning of each new academic year all student- athletes are required to answer questions pertaining to their amateurism by completing the NCAA Eligibility form, Big Sky Conference Historical Questionnaire, and the Idaho State University Athletic Eligibility form they receive in their packet. On a semester basis, the compliance office monitors the employment if student-athletes through a form signed by individual and his or her head coach. Also, student-athletes personal use of any automobile is documented to determine that it is being paid for by an authorized person or source. In the event that his information changes it is the duty of the student- athlete to report the change to the compliance office before the next academic year. It is the procedure of the athletic student support staff to distribute a student-athlete handbook at the beginning of each academic year. This handbook serves as an educational resource to student-athletes. The student-athlete handbook contains a section dedicated specifically to amateurism, which covers the actions, activities, and extra benefits that could question a student-athlete’s amateurism and potentially affect their eligibility.
International Student-Athletes Once a sport begins recruiting an international student-athlete, the coaching staff is to inform the Compliance Office of the potential recruit. In addition, the coaching staff is to request that the prospective student-athlete complete the international questionnaire as soon as possible in the recruiting process. A copy of this form can be located at the end of this section. The questionnaire asks for information regarding amateurism, receiving expenses for competition, and history of the prospect’s athletic participation.
All new student-athletes, freshman and transfer (domestic and international) must have their amateurism certified through the NCAA Eligibility Center (beginning Fall 2007). In addition, the Compliance Office will also research the amateurism of international prospective student-athletes.
AMATEURISM FORMS International Student-Athlete Questionnaire After the sport begins the recruitment process of an international student-athlete, the international student-athlete questionnaire should be sent to the prospect. The questionnaire assists the sport and Compliance Office with the athletic history of the prospective student-athlete during the recruiting process. It also assists with the history of amateurism for the prospect prior to the arrival of the prospect to campus.
NCAA General Amateurism and Eligibility Form Once an international student-athlete arrives to campus, he/she must complete the NCAA General Amateurism form with the Compliance Office. This form is a NCAA requirement and must be completed prior to practice activities. The form is kept on file in the Compliance Office. A copy is forwarded to the Faculty Athletic Representative.
Updated 3/7/2012 44
AGENTS The NCAA forbids student-athletes with eligibility remaining to enter into an agreement (written or verbal) with a sports agent or representative of a sports agent. A student-athlete also is not permitted to enter into an agreement with an agent for future professional sports negotiations that are to take place after the individual completes his/her eligibility. In addition, a student-athlete (or his/her relatives or friends) may not accept any type of benefit from: 1. Any person who represents the student-athlete in the marketing of his/her athletic ability 2. An agent or those who may work for an agent
PROFESSIONAL SPORTS COUNSEL The University has established a professional sports counsel to assist student-athletes with a potential career in professional sports. The sports counsel can assist in speaking with agents and reading through professional sport contracts. The Compliance Office can assist student-athletes who are interested in seeking assistance as they prepare for a career in professional sports.
OUTSIDE AMATEUR COMPETITION During the academic year, an Idaho State University student-athlete who participates as a member of an outside team in any non-collegiate, amateur competition shall be ineligible for the remainder of the year and for the next academic year. However, participating on an outside team during a vacation period or in the summer may be permissible. Student-athletes must inform their head coach prior to any participation in a league or competition during the summer or vacation period. Head coaches are responsible for communicating the information to the Compliance Office.
SUMMER LEAGUES: BASKETBALL & VOLLEYBALL Student-athletes who participate in basketball and volleyball must receive permission from the Compliance Office before competing on an outside, amateur team during the summer. In the sports of men’s basketball and women’s basketball if the league is certified by the NCAA, the Compliance Office will send written approval to the summer league director. This approval allows the student-athlete to participate in the league. Coaches are not permitted to give approval to the league.
PROMOTIONAL ACTIVITIES Promotional Activities, including fundraising events and community service that are performed by student-athletes at any time of the year, including vacation periods, must first be approved by the Department of Athletics (Compliance Office and Director of Athletics). The Promotional Activities form must be completed for each activity, and kept on file in the Compliance Office. Student-athletes who do not receive prior permission may be ineligible and must be reinstated by the NCAA prior to competing in the next competition. In addition, student-athletes are not permitted to comment, advertise, or promote any type of product or service. Promotion by a student-athlete will result in ineligibility for the student-athlete.
Updated 3/7/2012 45 Section VI: 13-Recruiting
13-1 RECRUITING CHECKLIST 13-2 OFFICIAL VISIT CHECKLIST 13-3 PROSPECTIVE STUDENT-ATHLETE PERSONAL INFORMATION FORM 13-4 PROCEDURE FOR PROCESSING & MONITORING THE NLI & FINANCIAL AID TENDER 13-5 PROCEDURE FOR ADMITTING JUNIOR COLLEGE & FOUR YEAR COLLEGE TRANSFER STUDENTS 13-6 PROCEDURE FOR ADMITTING INTERNATIONAL STUDENT-ATHLETES 13-7 COACHES FORMS CHECKLIST 13-8 HIGH SCHOOL VISIT APPROVAL 13-9 PROCEDURE FOR MONITORING RECRUITING TELEPHONE CALLS 13-10 PROCEDURE FOR MONITORING RECRUITING CONTACTS 13-11 PROCEDURE FOR MONITORING RECRUITING EVALUATIONS 13-12 PROCEDURE FOR MONITORING RECRUTING VISIT LOGS 13-13 FINAL INDIVIDUAL RECRUITING SUMMARY FORM 13-14 REQUEST FOR TRANSFER OR CONTACT 13-15 CONFIRMATION OF TRANSFER TO 4-YEAR INSTITUTION 13-16 ELIGIBILITY CENTER FORM 13-17 PROSPECTIVE STUDETN-ATHLETE INFORMATION 13-18 TRANSCRIPT AUTHORIZATION FORM 13-19 NLI AND FINANCIAL AID TENDER REQUEST FORM 13-20 STUDENT-ATHLETE TRANSFER FORM 13-21 TRANSFER RESIDENCY REQUEST 13-22 SAMPLE TRANSFER STUDENT RESIDENCY LETTER 13-23 RECRUITED OR NON RECRUITED STATUS OF NON-SCHOLARSHIP ATHLETES 13-24 OFFICIAL VISIT PRE APPROVAL/TRAVE L AUTHORIZATION FORM 13-25 OFFICIAL VISIT ITINERARY 13-26 UNOFFICIAL VISIT SUMMARY 13-27 UNOFFICIAL VISIT LETTER 13-28 COMPLIMENTARY ADMISSIONS FOR PROSPECTIVE STUDENT-ATHLETE 13-29 STUDENT-HOST INSTRUCTIONS 13-30 OFFICIAL VISIT SUMMARY 13-31 PROSPECT AND INSTITUTION AFFIRMATION 13-32 STUENT-ATHLETE RECRUITING POLICY AGREEMENT 13-33 PROSPECT DECLARATION
Updated 3/7/2012 46 FORM 13-1 Recruiting Checklist
Purpose: To provide a list of forms for the coaches to help them develop and complete a prospect profile and to insure no violations have occurred in the recruiting process.
Action: For coaches to fill out and complete all forms before PSA maybe recruited.
Administrative Date: As needed
Submit To: Compliance Office
Updated 3/7/2012 47
Idaho State University Recruiting Checklist
All recruiting phone calls have been recorded in the Phone Log or in individual Recruit Log if prospect is being actively recruited.
All contact/evaluations have been recorded in Weekly Contact and Evaluation Log or in individual Recruit Log if prospect is being actively recruited.
Visit recorded in Visit Log and type of visit is indicated and in individual Recruit Log if prospect is being actively recruited.
Prospect Information has been filled out
Recruit Log has been filled out
Official Visit Checklist has been completed
NLI and FAT Request has been filled out
NLI Checklist has been completed
Final Individual Recruiting Summary has been filled out *optional*
Prospect Profile includes:
Must include: May include: Transcript Authorization Form Student -Athlete Transfer Form Official Visit Checklist Request for Transfer SA Residency Official Visit Pre-Approval Sample Transfer Residency Letter Official Visit Itinerary “Recruited/Non-recruited” Status of Request for Tickets Non-Scholarship SA Prospect Declaration Affirmation of PSA, Institution Recruiting Policy Agreement Official Visit Summary NLI and FAT Request NLI Checklist Recruit Log Recruiting Checklist Prospect Information *optional*
Updated 3/7/2012 48
FORM 13-2 Official Visit Checklist
NCAA Bylaw 13.6.3
Purpose: To provide a list of steps and forms that need to take place before, during, and after the PSA’s official visit.
Action: To be signed and dated by the recruiting coach and the Compliance Officer after the PSA’s official visit.
Administrative Date: As needed after an official visit.
Submitted To: Compliance Office
Updated 3/7/2012 49 Idaho State University
Official Visit Checklist Bylaw 13.6.3
PRIOR TO OFFICIAL VISIT: PSA: ______
Copy of Official High School/Junior College Transcript, test scores at ISU
ISU Recruiting Policy, Graduation Rates and NCAA Banned Drugs list given to PSA
Official Visit Pre-Approval Form completed, signed by Coach, Compliance Office & Fiscal Office
Athletic Contest Ticket request has been completed and submitted
Travel Itinerary completed and submitted
Coach has made hotel reservation and has informed hotel staff to turn off incidentals
Coach has obtained the necessary trade out forms for food & lodging
Student Host monies, not to exceed $30, requested and distributed to student host (done by recruiting coach)
Student Host has read instructions and signed accordingly
PSA must be entered into the NCAA Eligibility Center
Coach must enter PSA on Idaho State University NCAA Eligibility Center IRL
DURING OFFICIAL VISIT:
Upon arrival, Affirmation of Potential Student-Athlete, Recruiting Policy Agreement.
Before room Check-in, Letter to Hotel regarding phone and movie restrictions sent
Upon departure, PSA signed Prospect Declaration
AFTER OFFICIAL VISIT:
All receipts have been submitted to Fiscal Officer
Official Summary Form completed and filed in recruiting notebook, along with copies of receipts.
Copy of Summary Form sent to Compliance Office
List of all persons present during any meal or entertainment in which you submit a receipt is submitted to Compliance Office.
Official visit recorded in Official Visit Log, other information recorded
All above steps have been completed. All procedures have been in accordance with NCAA, Big Sky Conference, and Idaho State University rules and regulations.
Signed: ______Date: ______Coach
Signed: ______Date: ______Compliance Office
Updated 3/7/2012 50
FORM 13-3 Prospective Student Athlete Personal Information Form
Purpose: To provide personal and official visit information on the PSA .
Action: To be filled out by recruiting coach and/or Compliance officer and filed in PSA’s profile.
Administrative Date: As needed after an official visit.
Submitted To: Compliance Office
Updated 3/7/2012 51 INFORMATION PAGE
Personal Information
Sport: ______Coach:______
Prospect: ______SSN: ______
High School/2yr/4yr College: ______
Test Scores: ACT _____ SAT _____ PSAT _____
High School: Estimated Core Course GPA: ______
Transfer: Has AA degree: yes ___ no ___
Number of transferable credits: ______
Official Visit Information
Date of Arrival: ______Date of Departure: ______
Time: ______Time: ______
Student Host: ______
Complimentary Admission needed: yes ___ no ___
Complimentary Admission issued: yes ___ no ___
Event: ______
Discussion Points
Recruiting Policy was reviewed with PSA
Eligibility requirements (initial eligibility, NCAA Eligibility Center, Amateurism, Percentage Degree Requirements, prior credits earned, AA degree) were reviewed with PSA
Points of interest about Pocatello and Idaho State University
Academic interests at Idaho State University
Updated 3/7/2012 52
FORM 13-4
Procedure for processing and monitoring the NLI and Financial Aid Tender
Purpose: A checklist has been created to assist the PSA, coach and administration to administer the NLI and Tenders
Action: Each head coach is responsible to start the process and administration of the NLI. The NLI must be verified and approved by the Director of Athletics and the Compliance Office. Three completed copies must be forwarded to the compliance office.
Administrative Date: As needed
Submitted To: Head coach, Director of Athletics and the Compliance Office
Updated 3/7/2012 53
Idaho State University NLI and Financial Aid Tender Checklist PSA: ______
Sport: ______(to be followed in order)
NLI and Financial Aid Tender Form completed and submitted to the Associate Athletic Director for Academic Affairs.
NLI and Financial Aid Request Form reviewed by the Fiscal Officer, Compliance Officer, and Sport Administrators. Reviewed forms forwarded to Athletic Director and Director of Financial Aid for signature. Signed forms sent to Head Coach or Sport Administrator for processing (logging and mailing).
National letter of Intent and Financial Aid Tender packet are in order: including NLI, Statement of Financial Tender, Cover Letter, and return envelope.
Prospective Student-Athlete and Guardian sign the NLI and Statement of Financial Aid within 14 days of issuance or the initial signing date (pick the later).
Upon receipt of signed NLI and Financial Aid Tender, Head Coach makes copied signed forms, (signed by Prospect, Guardian, Athletic Director and Director of Financial Aid). Original signed forms are given to Compliance Office for conference processing. Copies are kept by coach and delivered to Athletic Fiscal Officer.
Completed NLI and Statement of Financial Tender are submitted by the Compliance Officer to the Big Sky Conference within 21 days after the final signature.
Review the Big Sky Conference list of signees following each NLI signing period to ensure that your signees appear on the list for your sport at ISU.
Verification of completed Application for Admission, application fee was submitted to Compliance Office.
Verify the PSA is on Idaho State Universities IRL in the NCAA Eligibility Center.
Review weekly Admission Updates for your sport to ensure your signees are admitted to the University.
Prospective Student-Athlete’s name has been added to the National Letter of Intent Signee Form.
Prospective Student-Athlete’s name has been added to Idaho State University’s tracking system on the roster for your sport.
Signature: ______Date: ______Coach
Signature: ______Date: ______Compliance Officer
Updated 3/7/2012 54 FORM 13-5 Procedure for Admitting Junior College and 4 year college transfer students
Purpose: To assist the head coach informing the PSA on the process of admissions to ISU
Action: Each head coach has to monitor the admissions process with the assistance of student support office. Coaches are encouraged to have students admitted as soon as PSA has committed to ISU.
Administrative Date: As needed, according to ISU admission deadline dates,
Submitted To: Admissions Office
Updated 3/7/2012 55
Idaho State University Junior College/4 Year Transfer Student Admission Checklist
Application for Admission completed and forwarded to: th Idaho State University Admissions Office, 921 S. 8 Ave., Stop 8270, Pocatello, ID, 83209. Attention: Denise Volk Phone: (208) 282-6248. Fax: (208) 282-4511 Or Apply Online: http://www.isu.edu/howtoapply.shtml
$40 application fee forwarded to ISU Admissions Office (see above).
Current college transcripts sent to ISU Admissions (address above) Attention: Denise Volk Phone: (208) 282-2575
Final official college transcripts with degree posted, if appropriate, should be sent directly from your current College Registrar/Records Office to the ISU Admissions Office (address above).
Housing application and $150 deposit mailed to: ISU Housing, 921 S 8th Ave. Stop 8083, Pocatello, ID 83209. Phone: (208) 282-2120. Off-campus arrangements are the responsibility of the student.
Free application for Federal Student Aid (FAFSA) completed and mailed in envelope enclosed in aid packet.
Financial Aid transcripts sent from your college to ISU Financial Aid Office: 921 S 8th Ave. Stop 8077, Pocatello, ID 83209. Phone: (208) 282-2756.
Final official high school transcript with graduation date posted, sent to ISU Admissions Office (address above) directly from your high school registrar’s/records office.
If you did not receive an Associates Degree (AA), The following actions must be taken.
ACT/SAT taken before high school graduation and official score results sent from ACT/SAT testing agencies to Admissions Office (address above).
ACT Phone: (319) 337-1313, ISU Code: 0918. SAT Phone: (609) 771-7600, ISU Code: 4355.
Create an account in the NCAA Eligibility Center (www.eligibilitycenter.org) Send the following documents to the NCAA Eligibility Center Official, final high school transcript, showing graduation date ACT or SAT scores sent from testing agencies, Clearinghouse Code: 9999
Address: NCAA Eligibility Center, P.O. Box 7136, Indianapolis, IN 46207-7136. Phone: (877) 262-1492. International callers: (317) 223-0700.
*In order to be considered for New and Transfer Student Academic Scholarships at Idaho State University, your Application for Admission, $40 Application Fee and official high school transcript must be sent to the ISU Admissions Office, postmarked by February 1, 2013
Updated 3/7/2012 56
FORM 13-6 Procedure for Admitting International Student-Athlete
Purpose: To assist the head coach informing the PSA on the process of admissions to ISU
Action: Each head coach has to monitor the admissions process with the assistance of student support office. Coaches are encouraged to have students admitted as soon as PSA has committed to ISU
Administrative Date: As needed, according to ISU admission deadline dates,
Submitted To: Admissions Office
Updated 3/7/2012 57
Idaho State University International Student Admission Checklist
Visa Requirements:
Declaration of Financial Support Form and required documentation listed on that form sent to the International Admissions Office.
*Athletic Financial Tender sent to the International Admissions Office.
NCAA Eligibility. If the student’s financial support is dependent upon an athletic scholarship, then this requirement must be met before an I-20 can be issued.
Admissions Requirements:
Application for Admission completed and sent to ISU International Programs Office, Museum Building 426, Stop 8038, Pocatello, ID 83209. Attention: Gene Denning, Phone: (208) 282-3301, Fax: (208) 282-2924. Online: www.isu.edu.
$40 application fee forwarded to ISU International Admissions (see above).
Send the following documents to ISU International Admissions (see above) Official Secondary School Transcript or Mark Sheet; Official Transcripts from all Post-Secondary schools attended; it is the responsibility of the student that all international post-secondary educational documents go through an evaluation service approved by the National Association of Credential Evaluation Services, Inc. (NACES).
Official TOEFL, IELTS or SAT results sent directly from the issuing agency.
Working transcripts sent to Matt Steuart in the Student Support Office, 921 S. 8th Ave., Stop 8173, Pocatello, ID, 83209. Phone: (208) 282-2575. OR Transfer or Graduate level: official or certified copy of transcripts from all colleges or universities attended.
Housing application and $150 deposit mailed to ISU Housing, 921 S. 8th Ave., Stop 8083, Pocatello, ID, 83209. Phone: (208) 282-2120. Off-campus arrangements are the responsibility of the student.
Send the following documents to the NCAA Eligibility Center: Completed and signed Student Release Form and fee (www.ncaaclearinghouse.net). Official, final high school transcript TOEFL or IELTS or SAT scores
Address: NCAA Eligibility Center, P.O. Box 7136, Indianapolis, IN 46207-7136. Phone: (877) 262-1492 (U.S. callers). International callers: (317) 223-0700.
You will need to complete the application process by June 1st for the Fall Semester or by November 1st for the Spring Semester. We will consider applications submitted after these deadlines, but we cannot guarantee admission for the desired semester.
*If financial support for any expense is not on the tender, then the declaration of financial support must be used for the estimated cost (listed on that form) of that expense.
Updated 3/7/2012 58
FORM 13-7 Coaches Forms Checklist
Purpose: To monitor the coaches recruiting forms
Action: On the first Wednesday of each month the head coach must turn in the following forms: Recruit Phone Log, Recruit Visit Log, Recruit Contact and Evaluation Summary Forms, Institutional Eligibility Request Forms, and Countable Athletic Related Activities (CARA) Calendar.
Administrative Date: Submitted to Compliance Office on the First Wednesday of every month.
Submitted To: Compliance Office
Updated 3/7/2012 59 Idaho State University Coaches Forms Checklist Sport: ______Coach: ______
Forms are due to the Compliance Office the first Wednesday of each month, regardless of activity or holiday.
Forms include: Forms should be turned in and signed by the • Phone Log administrator who oversees your sport. • Contact Log • Visit Logs • Recruit Log • Institution Request List of Prospects/Eligibility Center Form • Countable Athletically Related Activities (CARA) Calendar Fall 2011 Spring 2012______Week of: Due: Delivered: Week of Due: Delivered: _ 7/2-7/8 8/5 1/1-1/7 2/3 7/9-7/15 1/8-1/14 7/16-7/22 1/15-1/21 7/23-7/29 1/22-1/28 7/30-8/6 9/2 1/29-2/4 . 8/7-8/13 2/5-2/11 3/3 8/14-8/20 2/12-2/18 8/21-8/27 2/19-2/25 8/28-9/3 10/7 2/26-3/4 . 9/4-9/10 3/5-3/11 4/7 9/11-9/17 3/12-3/18 9/18-9/24 3/19-3/25 9/25-10/1 3/26-4/1 . 10/2-10/8 11/4 4/2-4/8 5/5 10/9-10/15 4/9-4/15 10/16-10/22 4/16-4/22 10/23-10/29 4/23-4/29 . 10/30-11/5 12/2 4/30-5/6 6/2 11/6-11/12 5/7-5/13 11/13-11/19 5/14-5/20 11/20-11/26 5/21-5/27 11/27-12/3 5/28-6/3 . 12/4-12/10 1/6 6/4-6/10 7/7 12/11-12/17 6/11-6/17 12/18-12/24 6/18-6/24 12/25-12/31 6/25-7/1
Signed: ______Date: ______Coach
Signed: ______Date: ______Compliance Office
Signed: ______Date: ______Administrator
Updated 3/7/2012 60 FORM 13-8 High School Visit Approval
NCAA Bylaw 13.1.5
Purpose: To gain approval from the PSA’s high school principal to visit the PSA during school hours.
Action: Recruiting coach must fill out and sign and the Educational institution principal must sign before a visit may take place.
Administrative Date: Before a recruiting coach may visit a PSA
Submitted To: High School Principal, Compliance Office
Updated 3/7/2012 61
Idaho State University High School Visit Approval On-site Sport: ______
Coach: ______
Name of Prospect: ______Sport: ______
High School: ______
Coach: ______
Date of on-site visit: ______
Reason for visit: ______
I acknowledge that I have been dully informed of ______’s (coach) intention to contact ______(prospect) during the school day on ______(date) at ______(high school). I approve the proposed visit under the pretenses listed here.
Signed: ______Date: ______High School Principal or Designee
I acknowledge that I have informed the above-named principal of my intention to contact ______(prospect) during the school day at ______(high school). I agree to conduct the visit for the purposes listed above and to conduct the visit in a manner following NCAA, Big Sky Conference, and Idaho State University rules and regulations.
Signed: ______Date: ______ISU Coach
Updated 3/7/2012 62
FORM 13-9 Procedure for monitoring Recruiting Telephone Call
NCAA Bylaw 13.1.3
Purpose: To record and monitor the telephone correspondence with PSAs following the guidelines of the NCAA.
Action: The coach is to record all calls and indicate the date, time, content of call and who initiated the call. All NCAA Bylaws must be followed. Coach is required to have phone records available upon request.
Administrative Date: The first Wednesday of every month.
Submitted To: Compliance Office
Updated 3/7/2012 63 Idaho State University Phone Log Sport: ______Coach: ______Month: ______
NCAA Bylaw 13.1.3
Date Time Phone Prospect Comments Who No. Initiated
Signed: ______Date: ______Coach
Signed: ______Date: ______Sport Administrator
Updated 3/7/2012 64
FORM 13-10 Procedure for monitoring Recruiting Contacts
NCAA Bylaw 13.1.6
Purpose: To record all contacts with PSAs following the guidelines of the NCAA.
Action: The coach is to record all contacts with each PSA and indicate the date, time, and location. All NCAA Bylaws must be followed. Coach is required to have individual contact records available upon request. These logs are to be included with the recruiting coach’s travel itinerary.
Administrative Date: The first Wednesday of every month.
Submitted To: Compliance Office
Updated 3/7/2012 65 Idaho State University Compliance Program
Contacts Log NCAA Bylaw 13.1.6
Coach: ______Sport: ______Week of: ______Grad Year Name of prospect Recruit Type Prospect’s Date or (e.g. school Individuals Present Location of contact Time Prospect’s parents HS, Two Year, City/State etc.) /
: /
: /
: /
: /
: /
: /
: /
:
My signature hereby certifies that to the best of my knowledge, I have reported correctly and accurately all contact with prospects or prospect’s parents. I affirm that I fully complied with all NCAA, Big Sky Conference and institutional rules in the recruitment of the above listed prospects and prospect’s parents.
Signature of Coach: ______Date: ______Additional Comments: ______
Updated 3/7/2012 66
FORM 13-11 Procedure for monitoring Recruiting Evaluations
NCAA Bylaw 13.1.8
Purpose: To record and monitor the evaluations of PSAs following the guidelines of the NCAA.
Action: The coach is to record all evaluations of PSAs and indicate the date, time, and location. All NCAA Bylaws must be followed. Coach is required to have evaluation records available upon request.
Administrative Date: The first Wednesday of every month.
Submitted To: Compliance Office
Updated 3/7/2012 67 Idaho State University Compliance Program
Evaluation Log NCAA Bylaw 13.1.8
Coach: ______Sport: ______Week of: ______Grad Year Recruit Type Prospect’s Type of Evaluation Name of prospect or Date Location of (e.g. school (e.g. Contest, Prospect’s parents Time Evaluation HS, Two Year, City/State practice academic) etc.) /
: /
: /
: /
: /
: /
: /
: /
:
My signature hereby certifies that to the best of my knowledge, I have reported correctly and accurately all evaluations of the prospects. I affirm that I fully complied with all NCAA, Big Sky Conferenc e and institutional rules in the recruitment of the above listed prospects and prospect’s parents.
Signature of Coach: ______Date: ______
Additional Comments: ______
Updated 3/7/2012 68 FORM 13-12 Procedure for monitoring Recruiting Visit Logs
NCAA Bylaw 13.6
Purpose: To record and monitor all official visits to ISU’s campus following the guidelines of the NCAA.
Action: The coach is to record all visits and indicate the date, time and type of visit. All NCAA Bylaws must be followed. Coach is required to have visit log available upon request.
Administrative Date: The first Wednesday of every month.
Submitted To: Compliance Office
Updated 3/7/2012 69 Idaho State University Visit Log Sport: ______
NCAA Bylaw 13.6
By labeling the visit “unofficial”, I certify that the prospect’s presence was unrelated to recruitment and that I did not pay for meals, housing, or transportation. I understand that payment makes said visit “official”
Those prospects that have made official visits to Idaho State University are:
2011-2012 Academic Year
Prospect’s Name Date/Time Arrived Date/Time Departed Type of Visit
1.______
2.______
3.______
4.______
5.______
6.______
7.______
8.______
9.______
10.______
11.______
12.______
Copies of this form have been sent to the Compliance Office and Fiscal Officer.
Signed: ______Date: ______Coach
Signed: ______Date: ______Compliance Office
Updated 3/7/2012 70 FORM 13-13 Individual Recruiting Log
NCAA Bylaws 13.1.6, 13.1.8, 13.4, 13.6, & 13.7
Purpose: To provide a comprehensive form for coaches to fill out individual recruit’s information.
Action: The coach of individual sports will fill out log and place in PSA’s prospect profile. File will need to be updated after all phone calls, contacts, evaluations, and any mailings that are sent out to the PSA.
Administrative Date: As needed.
Submitted To: Log will remain in Prospect Profile
Updated 3/7/2012 71 Idaho State University Individual Recruit Log Sport: ______
Coach: ______
NCAA Bylaw 13.1.6 permissible number of contacts; 13.1.8 limitations on number of evaluations in all sports; 13.4 recruiting materials; 13.6 official (paid) visit; 13.7 unofficial (non-paid) visit
Name: ______Address: ______Social Security Number: ______Phone: ______
CONTACTS: PHONE CALLS: Date/Time Contact 1. ______1. ______2. ______2. ______3. ______3. ______
EVALUATIONS: 4. ______Date/Time 5. ______1. ______6. ______2. ______7. ______3. ______8. ______4. ______9. ______
OFFICIAL VISIT: 10. ______Date/Time 11. ______1. ______12. ______Student Host: ______13. ______
UNOFFICIAL VISITS: 14. ______Date/Time 15. ______1. ______16. ______2. ______17. ______3. ______18. ______4. ______19. ______
High School: ______Graduation Date: ______Address: ______Coach: ______Phone: ______PSAT/SAT ______ACT _____
Signed: ______Date: ______Coach
Signed: ______Date: ______Administrator
Updated 3/7/2012 72
MAILINGS:
Date Sent Content
1. ______2. ______3. ______4. ______5. ______6. ______7. ______8. ______9. ______10. ______11. ______12. ______13. ______14. ______15. ______16. ______17. ______18. ______19. ______20. ______21. ______22. ______23. ______24. ______25. ______
Checklist Date □ NLI and Financial Tender Sent and Received ____ □ NCAA Clearinghouse Eligibility Granted ____ □ Admitted to ISU ____
□ Entered into Tracking System, appears on roster ____
Updated 3/7/2012 73
FORM 13-13
Final Individual Recruiting Summary Form
NCAA Bylaws 13.1.6, 13.1.8, 13.4, 13.6 & 13.7
Purpose: A summary of all the recruiting that the Prospective student-athlete has received.
Action: To be filled out by the head or recruiting coach and verified by the compliance office after the recruiting season.
Administrative Date: At the end of recruiting season.
Submitted To: Filed and saved in PSA’s recruiting profile
Updated 3/7/2012 74
Idaho State University Final Individual Recruiting Summary Form Sport: ______
NCAA Bylaw 13.1.6 permissible number of contacts; 13.1.8 limitations on number of evaluations— all sports; 13.4 recruiting materials; 13.6 official (paid) visit; 13.7 unofficial (non-paid) visit
Prospect Name: ______Phone: ______
Check one: HS Sr. ____ JC Transfer ____ 4-yr ____
Address: ______
Mother: ______Father: ______
Recruiting Coach: ______
Recruiting Opportunities during 2011-2012 Year [evaluations/contacts]
Date Observed Location Opponent Coach(es) 1. 2. 3. 4. 5. 6. 7.
Recruiting Materials during 2011-2012 Year [letters, e-mail]
Date Coach(es) Content 1. 2. 3.
Phone Calls throughout recruitment process Total: ______Coaches involved: ______
On-Campus Visits Official Date: ______Student Host: ______Unofficial Date(s): ______
This form should be filled out by the head coach and verified by the Compliance Office at the end of the recruiting season. It will verify recruiting activities for the individual and act as a double check for recruiting compliance. The completed form should be stored in the front of the student’s recruiting profile.
Signed: ______Date:______Head Coach
Signed: ______Date: ______Compliance Officer
Updated 3/7/2012 75
FORM 13-14 Request for Transfer or Contact
NCAA Bylaw 13.1.1.3
Purpose: To request permission from another NCAA/NAIA institution to contact a prospective student-athlete
Action: Head coach must fill out form requesting permission to have any contact with prospect, and permission must be granted before he/she can do so. If permission is granted all applicable NCAA recruiting rules apply.
Administrative Date: Before contact can be made with prospective student- athlete.
Submit To: Compliance Office
Updated 3/7/2012 76
REQUEST FOR TRANSFER RELEASE FROM COACHING STAFF
An athletics staff member or other representative of our institution’s athletic interests is NOT permitted to make contact with a student-athlete from another four-year collegiate institution directly or indirectly, without first obtaining the written permission of the first institution’s Athletic Director (or designee), regardless of who makes the initial contact.
If permission is not granted, our institution shall NOT encourage the transfer and shall NOT provide financial assistance to the student-athlete until the student-athlete has attended our institution, full time, for one academic year.
In order to obtain permission to speak with the interested student-athlete, the head coach must fill out the information below and submit it to the Athletic Compliance Office. Under NO circumstances is the coach permitted to independently seek permission with the other institution in order to speak with the student-athlete.
The Athletic Compliance Officer will notify the coach immediately when permission has been granted.
______
Prospective Student-Athlete ______Sport ______
How were you contacted? Phone ____ Fax____ Letter ____ In Person ____ E-mail ____
Person who made the contact? PSA____ Recruiting Service____ Coach____
Date and Time Contact was made? ______
Please list the institution from which the student-athlete would potentially transfer from.
______’ Institution City State/ Zip Province
I have informed this student-athlete or representative that I cannot talk with him/her further until we have received a release from the institution in which the student-athlete is currently enrolled.
______Signature of Head Coach Date
Updated 3/7/2012 77
FORM 13-15 Confirmation of Transfer To 4-Year Institution
NCAA Bylaw 13.1.1.3.2 & 14.5.5
Purpose: To verify to the NCAA with documentation that the named student-athlete left Idaho State University to attend another 4-year Institution.
Action: Head coach, compliance officer or academic advisor must fill out form and send to NCAA for APR Documentation.
Administration Date: Within the first 10 days of each semester
Submit To: Compliance Office
Updated 3/7/2012 78
Idaho State University Conformation of Transfer to 4-Year Institution FOR APR ADJUSTMENT
______
NAME OF STUDENT: ______SPORT: ______
LAST Full-Time TERM AT Idaho State: ______
TRANSFERRED TO: ______Name of Institution City, State DATE OF TRANSFER: ______
TYPE OF INSTITUTION: NCAA NAIA OTHER: ______
FIRST FULL-TIME TERM AT INSTITUTION ABOVE: ______
STUDENT IS CURRENTLY ENROLLED Full-Time Part-Time
I verify this information is complete and accurate.
NAME: (print) ______DATE: ______
SIGNATURE: ______
TITLE: ______
DEPARTMENT: ______
PHONE: ______
Questions concerning this form? Please contact:
Nancy Graziano Associate Athletic/Director/SWA Phone: (208) 282-4503 Fax: (208) 282-4063 Email: [email protected]
Updated 3/7/2012 79 FORM 13-16
Eligibility Center Form
NCAA Bylaw 13.6.3
Purpose: To provide a form for coaches to fill out on PSAs they are bringing for official or unofficial visits.
Action: Coaches need to fill out form on PSAs they are recruiting so they may be entered into Eligibility Center under Idaho State University.
Administrative Date: As needed. Before or soon after a PSA visits the university.
Submitted To: Athletic Administration Office, Matt Steuart or Nancy Graziano
Updated 3/7/2012 80
Idaho State University Eligibility Center Form NCAA Bylaw 13.6.3
______
Please obtain the following information on recruits that you are bringing to campus (official and unofficial) so that we can get the students put into the NCAA Eligibility Center under our institution and your specific sport. Fill this sheet out and give it back to Matt Steuart or Nancy Graziano in the Athletic Administration Office.
Student Name: ______Last First Middle
Social Security Number: ______
Home Address: ______
City: ______
State: ______
Zip Code: ______
Date of Birth: ______Month Day Year
Graduation Date (expected): ______Month Day Year
To check the status of your potential student-athletes, go to www.ncaaclearinghouse.net. Click on MEMBER INSTITUTIONS, the code is 0918 and the pin is 6244. The name you enter is Nancy Graziano. Once you are logged on, click WEB STATUS REPORTS. Then use the two drop-down bars to pick your sport and the appropriate year. If you have any trouble, call Matt Steuart at 282-2575 or Joel Vickery at 282-3332.
Updated 3/7/2012 81
FORM 13-17 Prospective Student-Athlete Information
Purpose: To provide general information on PSAs
Action: To be filled out by coaches, and PSAs as soon as information about the PSA is being gathered and kept in the PSAs student profile.
Administrative Date: As needed. When a PSA is being recruited.
Submitted To: Form must be kept in the student profile
Updated 3/7/2012 82 Idaho State University Prospective Student-Athlete Information Student: ______SSN: ______Sport: ______
Home Address: ______City: ______State: ______Zip Code: ______Home Phone: ______Cell Phone: ______
Date of Birth: __/__/__
Parent/Guardian Name(s): ______Occupation(s): ______Sibling(s): ______age: _____, ______age: _____, ______age: _____, ______age: _____, ______age: _____
High School: ______Phone: ______Coach: ______Phone: ______Counselor: ______
Friends/Relatives who have attended ISU: ______
Academic GPA _____ Date of Graduation: ______SAT V. ____ M.____ ACT ____ Academic Interests: ______Comments: ______
Athletics Height: ______Weight: ______40: ______100: ______J#: ______Growth Potential: ______Injuries: ______Position: (O) ______(D) ______Specialties______Other Sports: ______
Visits ISU: Date: ______School: ______Date: ______School: ______Date: ______School: ______Date: ______In Home: Coaches: ______Date: ______Coaches: ______Date: ______Coaches: ______Date: ______
Fill out Admissions Checklist and keep with student profile.
Updated 3/7/2012 83
FORM 13-18 Transcript Authorization Form
Purpose: To provide a form for the PSA to fill out and then send to their high school counselor authorizing them to send ISU Admissions an official transcript.
Action: Form should be given to a PSA on a visit or sent to the PSA. PSA and their parent/guardian must complete and sign form and either give to, mail, or fax form to counselor of high school.
Administrative Date: As soon as PSA is filling for admissions with ISU after their final grades have been posted.
Submitted To: Admissions office
Updated 3/7/2012 84
Idaho State University Transcript Authorization Form
______
I, ______, hereby authorize my counselor to send a copy of my complete high school transcript to Idaho State University Office of Admissions.
Please affix ACT/SAT test scores as appropriate.
Signed: ______Student-Athlete
Signed: ______Parent/Guardian
Date: ______
************************************************************* Dear Counselor:
Above is a signed authorization form for the student’s official transcripts to be sent to:
Office of Admissions Idaho State University Campus Box 8270 Pocatello, ID 83209 Phone: (208) 282-2475 Fax: (208) 282-4511
If you have any questions, please contact Denise Volk at (208)282-3296 or Gene Denning at (208) 282- 3304.
Please make a copy of the official transcripts and send as soon as possible after final grades have been posted. Thank you.
Nancy Graziano Matt Steuart Associate Athletic Director Assistant AD of Academics
Updated 3/7/2012 85
FORM 13-19 NLI & Financial Aid Tender Request Form
Purpose: To provide a form for coaches to fill out and complete when issuing a NLI and/or Financial Aid Tender. The form provides all necessary information that will be needed for preparation and approval.
Action: The form must be completed and submitted to the Compliance Office for verification. The compliance office will forward the request form to the fiscal officer and the Athletic Director for signatures. The request form will then be given to the Administrative Assistant to prepare the official NLI and/or Tender.
Administrative Date: As needed. When coaches are ready to issue an NLI and Tender.
Submitted To: Compliance Office
Updated 3/7/2012 86
Idaho State University NLI and Financial Aid Tender Request Form HS or JC Transfer ______Please prepare: _____ National Letter of Intent and Financial Aid Tender _____ Financial Aid Tender *ONLY* to be sent to the prospect below: Name: ______SSN: ______
Sport: ______ISU ID#: ______DOB: ______
Address: ______
City: ______State: _____ Zip Code: ______
High School: ______JC Transfer: ______
Date of Request: ______
I have indicated the amounts as follows: 1. _____ FULL Grant-in-Aid for ______(academic year). $______amount 2. _____ Partial Grant-in-Aid for ______(academic year). $______amount Specific contents of Partial Grant-in-Aid: Non-Resident Waiver Y / N Amt.______Registration and Fees Y / N Amt.______Room and Board Y / N Amt.______Books Y / N Amt.______
Signed: ______Date: ______Head Coach
Signed: ______Date: ______Athletic Director
Signed: ______Date: ______Fiscal Officer
Updated 3/7/2012 87 FORM 13-20 Student-Athlete Transfer Form
Purpose: To obtain permission for an ISU coaching staff member to contact a student-athlete from another four-year institution.
Action: Any coach who is contacted must provide the Compliance Office with the PSA’s name, social security number, current institution, and sport. The Compliance Office will then generate a request for permission to contact the student-athlete.
Administrative Date: Prior to making contact with a PSA.
Submitted To: Compliance Office
Updated 3/7/2012 88 Idaho State University Student-Athlete Transfer Form Student: ______SSN: ______Sport: ______
Per NCAA Bylaw 14.5.5.2.10, would you please assist us in completing and returning this form as soon as possible?
Circle 1. Do you have any objection to permitting our contact to discuss transfer? ONE 2. Has the student transferred previously from a four year institution? Y / N If yes, which one? ______Y / N 3. Is the student in good academic standing and does he/she meet NCAA satisfactory progress standards? Y / N 4. Did the student pass 6 credits the previous term of full-time enrollment? 5. Is the student a participant in a sport other than football or basketball? (I-A football Y / N permitted to transfer to I-AA) Y / N 6. Was the student a qualifier at the time of his/her initial enrollment at your institution? 7. Did this student sign a National Letter of Intent at your institution? Y / N 8. Did this student receive athletic aid at your institution? If yes, number of years: ______Y / N 9. Did this student practice in any sport other than limited pre-season tryouts? Y / N 10. Has this sport been dropped from your program? If yes, when? ______Y / N 11. We hereby grant permission to employ a waiver of the transfer residence requirements for Y / N this student. 12. Is this student-athlete currently under any disqualification or suspension penalty by the Y / N institution or the NCAA? If yes, who imposed the penalty and what was the reason for the penalty? Y / N ______13. List all sports and season of eligibility used: Sport ______Elig. Used 1 2 3 4 Dates ______Sport ______Elig. Used 1 2 3 4 Dates ______
Person completing form: ______Title: ______Institution: ______
Signature: ______Date: ______
Please return completed form to: Nancy Graziano Associate Athletic Director FAX: (208) 282-4063
Updated 3/7/2012 89
FORM 13-21 Transfer Residency Request
Purpose: Head coach to identify all transfer students from four year institutions, and indicated if a transfer residency letter is required.
Action: Coach completes form and gives to compliance office. Coach coordinates with compliance office to set up an appointment with the student-athlete to review regulations and bylaws concerning transfer residency requirements.
Administrative Date: Before the transfer students first academic semester begins.
Submitted To: Compliance Office
Updated 3/7/2012 90
Idaho State University Transfer Residency Request
______
Student-Athlete Name: ______Social Security Number: ______Sport: ______
Contact Information Address: ______City: ______State: ______Zip Code: ______Home Phone: ______Cell Phone: ______
School Information Previous School: ______Contact: ______Address: ______City: ______State: ______Zip Code: ______Phone: ______
Reason for Transfer ______
Exception Legislation ______
Signed: ______Date: ______Coach
For Compliance Use Only: Circle One: Transfer Residency Letter Sent to Student Y / N Appointment set with Student Y / N
Signed: ______Date: ______Compliance Officer
Updated 3/7/2012 91 FORM 13-22 Transfer Student Residency Letter
Purpose: To inform a student-athlete of their eligibility requirement to fulfill a year in residence.
Action: The letter is submitted to the student-athlete and signed by them and their coach.
Administrative Date: To be completed as soon as the year in residence requirement is determined to be needed.
Submit to: Compliance Office
Updated 3/7/2012 92 Idaho State University Sample Transfer Student Residency Letter
Date
Student-Athlete’s Name Address City, State Zip
Dear (name of student-athlete):
According to NCAA Bylaw 14.5.1, student-athletes who are fulfilling a year of residence are required to complete one full academic year of residence at the certifying institution before being eligible to compete for or to receive travel expenses from the member institution.
However, you are eligible only for practice as long as you keep your academic grades at the appropriate grade point average.
Please call and schedule an appointment with the compliance Officer within the next week to return this letter and discuss when your residency requirement will be filled.
Sincerely,
Compliance Officer
Signed: ______Date: ______Student-Athlete Signed: ______Date: ______Compliance Officer
Please send a copy of this letter to the Head Coach and Faculty Athletic Representative.
Updated 3/7/2012 93 FORM 13-23 Recruited or Non-Recruited Status of Student-Athletes
Purpose: Determine whether ISU coaching staff engaged in recruitment activities with non-scholarship student-athletes.
Action: Form to be completed by student-athlete and reviewed and signed by respective school official in order to monitor NCAA financial aid legislation.
Administrative Date: To be completed at student-athlete orientation
Submitted To: Compliance Office
Updated 3/7/2012 94 Idaho State University “Recruited or Non-Recruited” Status of Non-Scholarship Athletes Sport: ______Name: ______Date: ______
Please answer all of the following questions accurately so that it can be determined whether or not you were “recruited” to be an athlete at Idaho State University. Circle 1. Did a coach or a representative of our athletic interests encourage you to attend the University with the ONE understanding that you would participate in our athletics program? Y / N If yes, please explain: ______
2. Did a coach or a representative of our athletic interests provide you with transportation to visit our campus? Y / N If yes, please explain: ______
3. While you were on campus, were you or any member of your family (or guardian) entertained in any way? Y / N If yes, please explain: ______
4. Did a coach or a representative of our athletic interests initiate or arrange a telephone contact with you or a member of your family (or guardian) for the purpose of recruiting you? Y / N If yes, please explain: ______
5. Did a coach or a representative of our athletic interests visit or entertain you or a member of your family (or guardian) for the purpose of recruiting you? Y / N If yes, please explain: ______
6. Are you receiving any type of institutional aid from the University? If yes, please explain: ______Y / N
7. If your answer to question 6 was “yes,” did a coach or a representative of our athletic interests help you in arranging to get this aid? If yes, please explain: ______Y / N ______
8. Have you been offered athletically related financial aid or signed a National Letter of Intent? Y / N
Signed: ______Date: ______Student-Athlete
DO NOT WRITE IN THIS SPACE Due: August/September Recruited ___ Not Recruited___ January/February Determined by: ______
Updated 3/7/2012 95
FORM 13-24 Official Visit Pre-Approval/ Travel Authorization Form
Purpose: To provide all necessary documents and forms for pre-approval for all official PSA visits.
Action: The coach is required to fill out form and attach all necessary documentation to complete the form and submit to the compliance office. Copies will be given to the travel agency and the fiscal officer.
Administrative Date: 14 days before official visit is to take place
Submitted To: Compliance Office
Updated 3/7/2012 96
Idaho State University Official Visit Pre-Approval/ Travel Authorization Form Submitted By: ______Sport: ______Date: ______
Prospect’s Name: ______
Home Address: ______
SSN: ______Birthdate: ______Phone: ______
HIGH SCHOOL SENIORS: High School: ______Graduation Date: ______Address: ______
TRANSFERS: Name of College: ______Address: ______
Date(s) of Official Visit: ______, am/pm to ______, am/pm Cost of Ticket: $______Departure Airport ______
ACADEMIC REQUIREMENTS FOR OFFICIAL VISIT: HIGH SCHOOL SENIOR Test Score on File? Y / N PSAT______SAT______PACT+______ACT ______Transcript on File? Y / N (If yes, must be attached) Registered with NCAA Eligibility Center: Yes______No______Date: ______Placed on ISU NCAA Eligibility Center IRL: Yes______No______Date: ______ISU Recruitment Policy sent to prospect: Yes______No______Date: ______Grad Rate Report sent: Yes______No______Date sent: ______Provide NCAA Banned Drug List: Yes______No______Date: ______
JUNIOR COLLEGE TRANSFER Date of first full-time enrollment at junior college: ______Qualifier: □ Non-Qualifier: □ Don’t know: □ Academic Transcript Received (please attach): ______ISU Recruitment Policy sent to prospect: Yes______No______Date: ______Grad Rate Report sent: Yes______No______Date: ______Provide NCAA Banned Drug List: Yes______No______Date: ______
FOUR-YEAR COLLEGE TRANSFER Release to contact received: ______Academic Transcript received (please attach): ______ISU Recruitment Policy sent to prospect: Yes______No______Date: ______Grad Rate report sent: Yes______No______Date: ______Provide NCAA Banned Drug List: Yes______No______Date: ______
VISIT APPROVED: □ YES □ NO
Signed: ______Date: ______Compliance Officer Signed: ______Date: ______Fiscal Officer* *Travel Authorization Verified
AFTER FISCAL OFFICER SIGNATURE, PLEASE RETURN A COPY TO THE COMPLIANCE OFFICE
Updated 3/7/2012 97 FORM 13-25 Official Visit Itinerary
NCAA Bylaw 13.6.4 & 13.6.4.1
Purpose: To have a schedule of the PSA’s events during their official visit.
Action: Each coach is required to prepare an itinerary of all events and activities the PSA will be participating. This itinerary must include, departure arrival times, meals and lodging. It will be monitored for NCAA Bylaw 48-hour rule.
Administrative Date: Seven days before official visit it to take place.
Submitted To: Compliance Office
Updated 3/7/2012 98 Idaho State University Official Visit Itinerary
Sport: ______
Coach: ______
Date: ______
Time Meeting/Activity Location Transportation
Lodging: ______
Meals: ______
Signed: ______Date: ______Coach
For Compliance Use Only: Circle One: High School Transcript Received Y / N ISU Recruiting Policy Sent Y / N Test Scores Received Y / N Student-Host Form Ready Y / N
Signed: ______Date: ______Compliance Officer
Updated 3/7/2012 99
FORM 13-26 Unofficial Visit Form
NCAA Bylaw 13.7, 13.7.1, 13.7.2
Purpose: Monitor prospective student-athlete’s activities during an unofficial visit to Idaho State University.
Action: Form is to be completed and signed by the coach coordinating the unofficial visit. Prospect must also sign form. If a coach has a meal with a PSA in attendance, form must accompany reimbursement request then submitted to Fiscal Office. Attach athletic itinerary of applicable.
Administrative Date: Completed only when prospect remains in the area at prospect’s expense, or receives complimentary admissions to events.
Submitted To: Compliance Office
Updated 3/7/2012 100
Idaho State University Unofficial Visit Summary Student: ______Sport: ______NCAA Bylaw 13.7 Unofficial Visit; 13.7.1 Number Permitted; 13.7.2 Entertainment/Tickets.
Date of Arrival: ______Date of Departure: ______
Accompanied by: Relationship: ______
1. Did the prospect receive complimentary admission(s)? Y / N If yes, Event Date Guest(s) ______2. Was the prospect’s presence on campus unrelated to recruitment (e.g. part of a group tour)? Y / N If yes, briefly explain: ______3. Did the prospect eat meals with other prospects on campus for official visits or enrolled student-athletes? Y / N If yes, did the prospect pay the actual cost of such meals? Y / N 4. Did the prospect stay in institutional housing? Y / N If yes, did the prospect pay regular institutional rate? Y / N 5. Was the prospect provided with transportation to view off-campus practice and competition sites or other institutional facilities? Y / N If yes, as required by NCAA legislation: (a) Was the competition/practice site in the prospect’s sport? Y / N (b) Was the site viewed within a 30-mile radius of campus? Y / N 6. *Was the prospect provided transportation to attend a home contest? Y / N
The prospect met with the following persons: Name/Title: ______Purpose: ______Name/Title: ______Purpose: ______Name/Title: ______Purpose: ______
The activities described in the first 4 questions above are permissible under NCAA legislation, but it should be kept in mind that a prospect who is the subject of any or all of those activities shall be considered to have been “recruited.” However, an exception is made for such prospects who received complimentary admission while visiting as part of a group tour. Such a situation does not constitute recruitment. Signed: ______Date: ______Coach Signed: ______Date: ______Compliance Officer
Updated 3/7/2012 101 FORM 13-27
Idaho State University Sample Unofficial Visit Letter
Date
Prospect’s Name Address City, State Zip
Dear (name of prospect):
We consider you to be an outstanding prospective student-athlete, and extend to you an invitation for an unofficial visit to our campus at your convenience. An unofficial visit is one that is made at the prospect’s own expense and may NOT occur during a recruiting “dead period”.
Under NCAA rules, you may make as many unofficial (non-paid) visits as you like; however, the NCAA does impose certain conditions on such visits:
Except as otherwise noted below, we may NOT pay for any of your (or anyone accompanying you) expenses, including transportation, meals and lodging, or provide any entertainment. You MAY receive up to three complimentary admissions to a campus athletics event for you and those accompanying you. This only includes regular-season contests in which our team is a participant, and that are held on our campus. We MAY provide you with transportation merely to view off-campus practice and competition sites in your sport and other institutional facilities located within a 30-mile radius of the campus. This does not include transportation to attend a home contest, on or off campus. You MAY stay in a campus dormitory, but you must pay the regular institutional rate for such lodging.
We look forward to the opportunity to not only meet you, but also for you to make a closer evaluation of our academic and athletic programs.
Sincerely,
Coach’s Name
Please send a copy of this letter to the Compliance Office.
Updated 3/7/2012 102 FORM 13-28 Complimentary Admissions for Prospective Student-Athletes
Purpose: To record and administer complimentary admissions for prospects on official and unofficial visits.
Action: Prior to a particular contest, each sport shall compile the names of those prospects that are authorized to receive complimentary admissions and submit form to compliance office for approval. Form is then sent to ticket office.
Administrative Date: Submit initial list no later than 24-hours prior to competition.
Submitted To: Compliance Office Ticket Office
Updated 3/7/2012 103
Idaho State University Unofficial and Official Visits Prospect Ticket Request Form ______
Event: ______Date: ______
Prospect’s Name: ______Sport: ______
High School/ Hometown: ______
Type of Visit (circle one): Official Unofficial
Name of Recipient(s) Relationship
1.______2.______3.______
I understand:
(a) During an official visit, a prospect may receive a maximum of three complimentary admissions to a home athletics event at a facility within a 30-mile radius of the institution’s main campus in which the institution’s intercollegiate team practices or competes. Such complimentary admissions are for the exclusive use of the prospect and those persons accompanying the prospect on the visit and must be issued only through a pass list on an individual-game basis, as specified by NCAA Bylaw 13.6.6.2
(b) During an unofficial visit, Idaho State University may not pay any expenses or provide any entertainment except a maximum of three complimentary admissions (issued only through a pass list) to a campus athletics even in which the institution’s intercollegiate team practices or competes. Such complimentary admissions are for the exclusive use of the prospect and those persons accompanying the prospect on the visit and must be issued on an individual-game basis, as specified by NCAA Bylaw 13.7.2.
Signed: ______Date: ______Head Coach’s Signature
Signed: ______Date: ______Administrator’s Signature
Updated 3/7/2012 104 FORM 13-29 Student-Host Instructions
Purpose: Monitor distribution of host money and inform student-host of NCAA Rules related to permissible use of the entertainment money.
Action: Initiated by coach coordinating prospect’s official visit when distributing student-host money to the student-athlete host by the coach.
Administrative Date: Within three days of the official visit.
Submitted To: Compliance Office
Updated 3/7/2012 105
Idaho State University Student-Host Instructions Sport: ______Coach: ______
Student Host: ______
Prospect(s): ______
Acting as a student host is an important service to the institution and Athletic Department. Appropriate conduct is required of you by Idaho State University, the Big Sky Conference, and the NCAA.
A. You must be enrolled at this institution. If you are a freshman, you must have been a high school qualifier.
B. Only one student host per prospect may be provided a free meal if restaurant facilities are utilized.
C. Only you (the student host) shall be provided with money with which to entertain only yourself, the prospect, the prospect’s parents (or legal guardians), or prospect’s spouse. Other students may assist with hosting the prospect, but shall pay for their own entertainment.
D. A maximum of $30 per day may be provided to cover the entertainment expenses for both yourself and the prospect. It is permissible for the prospect or the prospect’s parents (or legal guardians) to pay for the cost of any entertainment incurred by the prospect, prospect’s parents (legal guardians), provided such entertainment is not arranged by the institution. You may be provided with additional $15 per day for each additional prospect entertained by you.
E. No cash may be given to the visiting prospect or anyone else.
F. You may not use entertainment funds to purchase gifts for the prospect (e.g., souvenirs or clothing).
G. You may not use vehicles provided by or arranged for by any institutional staff member or booster of the athletic program.
H. You may not transport the prospect or anyone accompanying the prospect more than 30 miles from campus.
I. You should not allow recruiting conversations to occur, on or off campus, between the prospect and a booster of the athletic program. If an unplanned meeting occurs, only an exchange of greetings is allowed.
J. You may receive a complimentary admission (no hard tickets) when accompanying a prospect to a campus athletic event.
K. You are responsible for turning in any receipts and remaining cash from the funds advanced. This should be done on the Monday following the recruiting weekend.
I certify that I have read the above instruction and hereby acknowledge the receipt of $ ______for the purpose of hosting the above named prospect(s) on the dates of ______.
I also certify that, I will follow all ISU, Big Sky Conference, and NCAA regulations in hosting a prospect. I will report any violations of the above mentioned policies to the Head Coach.
Signed: ______Date: ______Student-Host Signed: ______Date: ______Recruiting Coach Signed: ______Date: ______Compliance Officer
Updated 3/7/2012 106 FORM 13-30 Official Visit Summary Form
Purpose: Record and monitor prospective student-athlete’s activities and expenses during the official visit.
Action: Official Visit forms should be completed by the coach coordinating the prospects official visit. Compliance Office signature is required at this point. Official visit checklist is to be used to assist coach with ensuring that the prospect’s official visit is in compliance with the NCAA rules and regulations. Coach and prospect need to sign the Official Visit Summary Form.
Administrate Date: Return the ISU Official Visit Summary Form to the compliance office for reconciliation no later than Friday of the week following the official visit.
Submitted To: Compliance Office
Updated 3/7/2012 107 Idaho State University Official Visit Summary Submitted By: ______Sport: ______
Prospect: ______
PAID CAMPUS VISIT: Arrival: Date: ______Time: ______
Departure: Date: ______Time: ______
TRANSPORTATION: Car___: #______Miles at $ ______per mile = $______Cost: $______Airplane___: Commercial ______or Private ______Cost: $______Other ___: Describe: ______Cost: $______Name(s) of Persons Accompanying Prospect: (Bylaw 13.7.6) Relationship: ______ACCOMMODATIONS: Off Campus______Cost: $ ______On Campus______Cost: $ ______Additional Person’s Accommodations: ______(parent(s), spouse, legal guardian(s)) Total Cost: $______TOTAL REIMBURSEMENT TO PROSPECT = $______Cost of Meal Location People Attending Date: ______Breakfast ______Lunch: ______Dinner: ______
Date: ______Breakfast: ______Lunch: ______Dinner: ______
Date: ______Breakfast: ______Lunch: ______Dinner: ______
ENTERTAINMENT PROVIDED: Complimentary admission (list date, event and persons): ______Other (list date and activity): ______
Copies of this form have been sent to the Compliance Office. Original remains in student profile
Signed: ______Date: ______Prospect Signed: ______Date: ______Coach Signed: ______Date: ______Fiscal Officer
Updated 3/7/2012 108
FORM 13-31 Affirmation of Prospective Student-Athlete/Institution
NCAA Bylaw 13.6.2
Purpose: To verify that prospective student-athlete has followed all NCAA Bylaws in regard to official visits at recruiting institutions.
Action: To be filled out by Head coach, prospective Student-athlete and signed by the Athletic Director when student-athlete arrives for Official visit.
Administrative Date: When a prospect arrives for an official visit.
Submitted To: Compliance Office
Updated 3/7/2012 109
Idaho State University Prospect and Institution Affirmation
NCAA Bylaw 13.6.2 ______
AFFIRMATION OF PROSPECTIVE STUDENT-ATHLETE
Name: ______Institution: ______Sport: ______Date(s) of Visit: ______
I hereby certify that I have not had more that five (5) expense-paid visits to NCAA member institutions, including the above-mentioned institution. I further understand that I can make no incidental hotel charges while on this visit, can receive no cash, goods, or items of material worth while visiting this campus. Any purchases, charges, or phone calls will be at my own expense, and I understand these NCAA restrictions.
Signed: ______Date: ______Prospective Student-Athlete
______
AFFIRMATION OF INSTITUTION
I hereby certify that the expense paid visit of the above-mentioned prospective student-athlete falls within the limit an institution may provide any prospective student-athlete in the sport during the academic year as required by NCAA Bylaws.
Signed: ______Head Coach
Signed: ______Athletic Director/Designee
Date: ______
Updated 3/7/2012 110
FORM 13-32 Student-Athlete Recruiting Policy Agreement
Purpose: To provide a list of rules that are expected to be followed by a PSA and Student-athlete host during an official or unofficial visit.
Action: PSA and student-athlete host must read and sign form agreeing to abide by all the rules listed on form.
Administrative Date: Before an official or unofficial visit takes place.
Submitted To: Original form must stay in prospect profile and a copy must be submitted to Compliance Office and Head Coach.
Updated 3/7/2012 111
Idaho State University Student Athlete Recruiting Policy Agreement ______
Purpose of Recruiting Visit: The purpose of a recruiting visit, whether “official” or “unofficial” is to enlighten prospective student- athletes about Idaho State University, its academic and athletic programs, and how ISU can assist each person in achieving his/her goal. With that founding principle in mind, the following rules represent the ISU Athletic Department’s written policy:
5 Simple Rules: 1. There will be no alcohol purchased by a host for a recruit. This includes those individuals who are of legal drinking age. 2. There will be no drugs or illegal substances consumed or purchased by a host or a recruit. 3. Recruits and hosts may not frequent adult establishments (e.g. strip clubs). 4. Host money may only be used in accordance with approved NCAA expenditures. The recruit and host will both be required to sign this Recruiting Policy document acknowledging and understanding ISU rules and adherence to our policies. 5. Criminal activity is unacceptable and those individuals charged with criminal activity will be subject to criminal proceedings and punishment.
Consequences of Policy Violation: 1. If any of the above rules and policies is broken by the recruit, ISU will re-evaluate the continued recruitment of that prospect. 2. If any ISU student-athlete host breaks ISU rules and policies that student-athlete will no longer be able to host during that academic year, and may be subject to team disciplinary action from his/her coach.
Copies of this form have been sent to the Compliance Office and Head Coach. Original remains in student profile.
Signed: ______Date: ______Prospect Signed: ______Date: ______Student-Athlete Host
Updated 3/7/2012 112 FORM 13-33 Prospect Declaration
NCAA Bylaw 13.6
Purpose: To provide a form for PSA’s to read and sign stating they have abided by the rules set forth by the NCAA and Idaho State University during their official visit.
Action: PSA is required to sign and read form after official visit takes place. Recruiting coach is also required to sign and date form.
Administrative Date: Before PSA departs after official visit.
Submitted To: Original form must remain in prospect’s profile and a copy must be sent to Compliance Office and Head Coach.
Updated 3/7/2012 113
Idaho State University Prospect Declaration Sport: ______
NCAA Bylaw 13.6
I, ______, declare/affirm that, with respect to the official visit I have just completed on (list dates of visit) ______, I have not:
Received transportation to and from the campus in excess of my actual round-trip transportation costs on a direct route between my home (or site of my athletics competition or educational institutions) and the institutions= campus for an official visit.
Received cash for entertainment purposes during the official visit.
Received souvenirs (e.g., T-shirts, or other institutional mementos) purchased by a student host or other individuals entertaining me.
Received free or at reduced cost athletics gear during the official visit.
Received an automobile for use by myself or my student host during the official visit.
Had in-person contacts with athletics boosters during the official visit (on or off campus for Division I).
Received or been entertained outside 30 miles of the institution=s campus during the official visit.
Received paid expenses for my return trip home after remaining in the institution=s locale after the 48-hour visit expired.
Received hard tickets to the institution=s athletics contest during the visit.
Received complimentary or reduced-cost admissions from the institution for an NCAA Championship (all rounds) or post-season football game.
Received reimbursement of my travel expenses (automobile mileage, airfare, parking, meals, or lodging) to and from the campus that were of an excessive nature.
Any knowledge that my friends or relatives received reimbursement of cost-free transportation or travel expenses for the visit.
Signed: ______Date: ______Prospect
Signed: ______Date: ______Recruiting Coach
Updated 3/7/2012 114
Idaho State Athletics Permission to participate in an On-Campus Evaluation (OCE) - Men’s Basketball
Prospect Name Date of OCE______
Circle visit type: Official Unofficial
Circle evaluation type: Individual OCE Team OCE Combination OCE
PROSPECTIVE STUDENT ATHLETE CONSENT I understand that I can participate in only one tryout on the campus of Idaho State University.
I understand that I must provide the institution a copy of a physical performed by a medical physician that was performed within six (6) months prior to the evaluation date in order to participate in the evaluation.
I understand that the time of the tryout activities may be no longer than two hours in duration.
I understand that participation with the member institution’s current student-athletes is permissible, provided such participation occurs during the academic year and is considered a countable athletically related activity per Bylaw 17.02.1.1.
You may participate in an evaluation if you meet one of the following conditions: (Must check only one box) □ I am a high school senior, my men’s basketball season has concluded, and I have completed high school eligibility in men’s basketball. Number of Years of High School Participation: ______
□ I am a two year college transfer, my men’s basketball season has concluded, and I have exhausted eligibility in men’s basketball at the two year college. Number of Years of College Participation: ______
□ I am a four year college transfer who has concluded the sport season, and has obtained a written release from the previous four year institution.(Bylaw 13.1.1.3) Number of Years of College Participation: ______
By signing below, I agree that neither I nor any agents representing me will seek any claims against ISU or any of its agents or employees in the event that I am injured or suddenly take ill during or as the result of the physical test which I am about to perform. I do hereby certify that all the information that I have provided is current and correct to the best of my knowledge.
Prospective Student-Athlete Date Parent/Guardian (if under 18) Date
FOR OFFICE USE ONLY
Please provide documentation that the prospect has had a sports physical performed by a medical physician. Must be an official physical form/documentation provided by the examining doctor. The physical must have been administered within the past six months.
Athletic Trainer Date
Senior Associate AD Date Updated 3/7/2012 115
On-Campus Evaluations (OCE) – Men’s Basketball Prospective Student-Athletes
Who may The OCE shall involve only high-school seniors and two-year college prospects who Participate have exhausted eligibility or four-year transfer student-athletes.
The OCE shall not be conducted prior to the conclusion of the prospect’s season When and may be conducted no later than the opening day of the institution’s fall term.
The OCE shall be conducted during a prospect’s official or unofficial visit.
The OCE may be no longer than two hours in duration and may involve the Details of OCE institution’s enrolled student-athletes. The OCE must be included in the institution’s 20-hours of countable athletically-related activities if it occurs during the institution’s playing season; or during the institution’s two hours of skill instruction (as part of the eight hours per week) if conducted outside the playing season.
Current prohibitions regarding activities for enrolled student-athletes one week prior to final exams would remain applicable.
How Many An institution may provide only one OCE per prospect. The rules governing OCEs apply separately to the time period in which a prospect completes high school eligibility and to the time period after the prospect enrolls in a collegiate institution.
Updated 3/7/2012 116
Section VII: 14-ELIGIBILITY COMPLIANCE FORMS
14-1 WALK-ON PROCEDURE FORMS
14-2 WALK-ON POLICY FOR COMPETING
14-3 CONFIRMATION OF TRANSFER FORM
14-4 CRIMINAL CHARGES FORM
14-5 ELIGIBILITY STATUS
14-6 4 YEAR TRANSFER RELEASE FORM
14-7 TRASFER STUDENT RESIDENCY LETTER
14-8 SUMMER BASKETBALL LEAGUE VERIFICATION
14-9 STUDENT-ATHLETE SMEESTER SUMMARY MEMO
14-10 ADD/DROP FROM ROSTER
14-11 VOLUNTAARY WITHDRAWAL
14-12 MALES PRACTICING WITH FEMALE TEAMS
117
FORM 14-1 STUDENT-ATHLETE WALK-ON FORM NCAA Bylaw 14.1
Purpose: All walk-on student-athletes must complete all steps of practice approval form prior to being certified as eligible for practice and competition.
Action: All student-athletes will complete form before being certified for eligibility.
Administration Date: As needed. Necessary for certification for practice, competition and aid.
Submit To: Faculty Athletic Representative, Director of Compliance
118 IDAHO STATE UNIVERSITY ATHLETICS COMPLIANCE PROGRAM CLEARANCE & PRACTICE APPROVAL FORM
This form outlines the steps that a student must complete in order to participate on an athletic team at Idaho State University. It is necessary to confirm that each student meets the basic eligibility, academic, and physical/health requirements for participation. The student will not be allowed to receive equipment or practice until he/she has completed this entire form and returned it to their respective coach.
Name: ______Phone: ______Sport: ______Bengal ID#: ______
STEP #1: I certify that I am a full-time student (12 credit hours per semester at Idaho State University) and enrolled in a program of studies leading to a baccalaureate degree. To the best of my knowledge, I am in good health and physically fit for practice and competition. I agree to comply with all the rules and regulations of Idaho State University, the Big Sky Conference, and the NCAA. I understand that I will not be allowed to practice until I have been approved by each office in the clearance process, and this PRACTICE APPROVAL FORM is returned to my head coach.
______Student Signature Date
STEP #2: The above named student will be given permission to practice with our team once all eligibility and physical requirements are properly documented. I understand that this student is not to receive equipment or practice until he/she has returned a completed PRACTICE APPROVAL FORM to me.
______Coach Signature Date STEP #3: The above named student has completed a physical exam and has shown proof of Health Insurance.
______Athletic Trainer Signature (Reed Gym or Holt Arena) Date
______Health Insurance Coordinator (Student Health Center) Date
STEP #4: It has been determined that the above named student is regularly admitted and enrolled as a full-time student at Idaho State University. This student has been added to the ISU tracking system and squad list. The student-athlete has signed NCAA student-athlete statement and NCAA drug testing consent, Big Sky Conference papers and ISU compliance papers and student-athlete handbook.
______Compliance Officer (Holt Arena) Date
STEP #5: The above named student has met all Idaho State University, Big Sky Conference, and NCAA requirements, and is approved for practice on ______. Last day for temporary practice is ______Date Date ______Faculty Athletics Representative Date (Graveley Hall Rm. 103)
Faculty Athletics Representative will sign and date form and make a copy for the potential student athlete to return to head coach. The Faculty Athletics Representative will return the original form to the compliance office for final processing. Cc: Equipment Manager, Athletic Trainer, Fiscal Officer, Insurance Coordinator, Strength Coach
119
FORM 14-2
CRIMINAL CHARGES FORM
Purpose: To document any criminal charges resulting from the decisions of student-athletes at Idaho State University.
Action: The criminal charges report will be kept in the student-athlete’s file after it has been completed. The form will be signed by the student-athlete and director of athletics.
Administration Date: As Needed
Submit To: University President, Athletic Director, Head Coach, Compliance Officer, Dean of Students, State Board of Education
120
IDAHO STATE UNIVERSITY DEPARTMENT OF ATHLETICS REPORT OF STUDENT-ATHLETE CRIMINAL CHARGE
______has been charged with ______Name of Student-Athlete Offense
on ______Department action taken: ______Date
______
______
Notification of Charge: Date Initial Athletic Director ______Dean of Students ______University President ______*State Board of Education ______
Criminal Disposition:
Student Code Disposition:
Further Departmental Action (if any):
Notification of Conviction: Date Athletic Director ______Dean of Students ______University President ______**State Board of Education ______* No later than 10 working days of learning of charges No later than 10 working days of learning of conviction cc: General Counsel
121
FORM 14-3 Initial Eligibility Evaluation
Purpose: To perform an unofficial and preliminary inquiry into the progress of a prospective student-athlete toward achieving qualifier status in the NCAA Initial Eligibility Center. The form is used to effectively advise PSAs as they prepare for collegiate enrollment.
Action: Prior to an official visit made by a PSA the initial eligibility form is completed by the student support staff based on the student’s high school transcript and approved 48-H form.
Administration Date: Upon request and completion by coaches of the official visit pre-approval form.
Submit To: Student Support Staff
122
Idaho State University Initial Eligibility Evaluation Name: ______Sport: ______Academic Year: ______
Test Scores: ACT _____ SAT _____ Grade Quality Course Grade X Credit = Points Points English (4 years) X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = Mathematics (3 years) X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = Natural/Physical Science (2 years) X .5 = X .5 = X .5 = X .5 = Add’l Eng, Math, Science (1 year) X .5 = X .5 = Social Science (2 years) X .5 = X .5 = X .5 = X .5 = Add’l courses (4 years) X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = X .5 = TOTAL Quality Points
123
FORM 14-4 Transfer Release Form
Purpose: To confirm that Idaho State University has been granted permission to contact a student-athlete at a 4 year institution. Also serves the purpose of determining transfer regulations and eligibility standards.
Action: The Transfer Form is sent to a 4 year institution upon the request of a student-athlete attending that institution.
Administration Date: The form should be sent and returned by the four year institution athletic administration as soon as possible.
Submit To: Compliance Office, Faculty Athletic Representative
124
Student-Athlete Transfer Form Student: ______SSN: ______Sport: ______Per NCAA Bylaw 14.5.5.2.10, would you please assist us in completing and returning this form as soon as possible?
Circle one 14. Do you have any objection to permitting our contact to discuss transfer? Y / N 15. Has the student transferred previously from a four year institution? Y / N If yes, which one? ______16. Is the student in good academic standing and does he/she meet NCAA satisfactory Y / N progress standards? 17. Did the student pass 6 credits the previous term of full-time enrollment? Y / N 18. Is the student a participant in a sport other than football or basketball? (FBS Y / N football permitted to transfer to FCS) 19. Was the student a qualifier at the time of his/her initial enrollment at your Y / N institution? 20. Did this student sign a National Letter of Intent at your institution? Y / N 21. Did this student receive athletic aid at your institution? Y / N If yes, number of years: ______22. Did this student practice in any sport other than limited pre-season tryouts? Y / N 23. Has this sport been dropped from your program? Y / N If yes, when? ______24. We hereby grant permission to employ a waiver of the transfer residence Y / N requirements for this student. 25. Is this student-athlete currently under any disqualification or suspension penalty by Y / N the institution or the NCAA? If yes, who imposed the penalty and what was the reason for the penalty? ______26. List all sports and season of eligibility used: Sport ______Elig. Used 1 2 3 4 Dates ______Sport ______Elig. Used 1 2 3 4 Dates ______
Person completing form: ______Title: ______Institution: ______
Signature: ______Date: ______
Please return completed form to: Joel Vickery Director of Compliance FAX:(208) 282-4063 [email protected]
125
FORM 14-5
Transfer Student Residency Letter
Purpose: To inform a student-athlete of their eligibility requirement to fulfill a year in residence.
Action: The letter is submitted to the student-athlete and signed by them and their coach.
Administrative Date: To be completed as soon as the year in residence requirement is determined to be needed.
Submit to: Compliance Office
126
Idaho State University Sample Transfer Student Residency Letter
Date
Student-Athlete’s Name Address City, State Zip
Dear (name of student-athlete):
According to NCAA Bylaw 14.5.1, student-athletes who are fulfilling a year of residence are required to complete one full academic year of residence at the certifying institution before being eligible to compete for or to receive travel expenses from the member institution. However, you are eligible for financial aid and practice as long as you keep your academic grades at the appropriate grade point average.
Your year of residency begins (semester/year) and ends (semester/year).
Please call and schedule an appointment with the compliance Officer within the next week to return this letter and discuss when your residency requirement will be filled.
Sincerely,
Compliance Officer
Signed: ______Date: ______Student-Athlete
Signed: ______Date: ______Head Coach
Signed: ______Date: ______Compliance Officer
Please send a copy of this letter to the Head Coach and Faculty Athletic Representative.
127
FORM 14-6 Summer Basketball League Verification
Purpose: To document that a basketball summer league is certified by the NCAA and to follow the guidelines set forth in NCAA bylaw 30.1.2 granting a student-athlete permission to participate in the league by written permission of the athletic director.
Action: Prior to participating with a certified team and league the student-athlete will be given written approval by the director of athletics.
Administration Date: Before the summer league participation begins by the student-athlete
Submit To: Compliance Office, Director of Athletics
128
Idaho State University Summer League Written Permission Letter
Date
Director of League Address City, State Zip
The Idaho State University Athletic Director’s Office (or official representative) does hereby grant ______(student’s name) authorized consent to participate in ______(name of league).
Dates of League:
Signed: ______Date: ______Head Coach Signed: ______Date: ______Compliance Signed: ______Date: ______Athletic Director/Representative
Please send a copy of this letter to the Compliance Office.
129
FORM 14-7
Freshman/Junior College Transfer/International Student Admission Checklist
Purpose: To inform coaches and incoming student athletes of the requirements for admittance into Idaho State University and the procedures to be completed prior to arrival on campus.
Action: Given to coaches and used as a reference to ensure that their incoming student-athletes are completing the necessary steps to be admitted into Idaho State University.
Administration Date: Prior to Enrollment
Submit To: Student Support Staff
130
Idaho State University Freshman Student Admissions Checklist
*Application for Admission completed and forwarded to ISU Admissions Office, Campus Box 8270, Pocatello, ID 83209. Attention Gene Denning. Phone: (208)-282-3304. Fax: (208)-282-4511. Online: www.isu.edu
$40 application fee forwarded to ISU Admissions Office (see above)
Working high school transcripts sent to Matt in the Student Support Office, Campus Box 8173, Pocatello, ID 83209. Phone: (208)-282-2575.
Seventh semester high school transcript sent to ISU Admissions (address above). Attention Gene Denning. Phone: (208)-282-3304.
Eighth semester final official high school transcript with graduation date posted should be sent directly from your high school registrar’s/records office to ISU Admissions Office immediately following graduation.
On a national testing day, ACT/SAT I taken and forwarded by ACT/SAT testing agencies to ISU Admissions Office (address above). ACT phone: (319)-337-1313, ISU code: 0918. SAT phone: (609)-771-7600, ISU code: 4355.
Housing application and $150 deposit mailed to ISU Housing, Campus Box 8083, Pocatello, ID 83209. Phone: (208)-282-2120.
Free Application for Federal Student Aid (FASFA) completed and mailed in envelope enclosed in Aid Packet OR completed and submitted online at www.fafsa.ed.gov. Request that a copy of the results be sent to Idaho State University, #001620, Pocatello, ID 83209. Financial Aid phone: (208)-282-2754.
Send the following documents to the NCAA Eligibility Center: 1) Completed and signed Student Release Form and fee (www.ncaaclearinghouse.net), 2) Official, final transcript sent directly from high school, 3) ACT or SAT scores sent from testing agencies, Clearinghouse code: 9999
Address: NCAA Eligibility Center address: P.O. Box 7136, Indianapolis, IN 46207. Phone: 877/262-1492
* In order to be considered for New and Transfer Student Academic Scholarships at Idaho State University, your Application for Admission, $40 Application Fee and official high school transcript must be sent to the ISU Admissions Office, postmarked by February 15, 2009.
131
Idaho State University Junior College/4 Year Transfer Student Admission Checklist
Application for Admission completed and forwarded to Idaho State University Admissions, 921 S. 8th Ave., Stop 8270, Pocatello, ID, 83209. Attention: Carole Hagler. Phone: (208) 282-3296, Fax: (208) 282-4511. Online: www.isu.edu.
$40 application fee forwarded to ISU Admissions Office (see above)
Working college transcripts sent to Matt Steuart in the Student Support Office, Campus Box 8173, Pocatello, ID, 83209. Phone: (208) 282-2575
Final official college transcripts with degree posted, if appropriate, should be sent directly from the College Registrar/Records Office to the ISU Admissions Office (see above).
Housing application and $100 deposit mailed to ISU Housing, Campus Box 8083, Pocatello, ID, 83209. Phone: (208) 282-2120. Off-campus arrangements are the responsibility of the student.
Free application for Federal Student Aid (FAFSA) completed and mailed in envelope enclosed in aid packet.
Financial Aid transcripts sent from your college to ISU Financial Aid Office, Campus Box 8077, Pocatello, ID, 83209. Phone: (208) 282-2756.
If you did not receive an Associates Degree (AA), the following actions must be taken.
ACT/SAT taken before high school graduation and official score results sent from ACT/SAT to Admissions Office (see above). ACT Phone: (319) 337-1313, ISU Code: 0918. SAT Phone: (609) 771-7600, ISU Code: 4355.
Final official high school transcript with graduation date posted, sent to ISU Admissions Office (see above).
Send the following documents to the NCAA Clearinghouse: Completed and signed Student Release Form and fee (www.ncaaclearinghouse.net). Official, final high school transcript, showing graduation date ACT or SAT scores, Clearinghouse Code: 9999 48-H Form
Address: NCAA Initial-Eligibility Clearinghouse, P.O. Box 4043, Iowa City, IA, 52244- 4043. Phone: (319) 337-1492
132 Idaho State University International Student Admission Checklist
Visa Requirements:
Declaration of Financial Support Form and required documentation listed on that form sent to the International Admissions Office.
*Athletic Financial Tender sent to the International Admissions Office.
NCAA Eligibility. If the student’s financial support is dependent upon an athletic scholarship, then this requirement must be met before an I-20 can be issued.
Admissions Requirements:
Application for Admission completed and sent to ISU International Admissions, Stop 8270, Pocatello, ID, 83209. Attention: Tamilyn Carson, Phone: (208) 282-2314, Fax: (208) 282-4511. Online: www.isu.edu.
$40 application fee forwarded to ISU International Admissions (see above).
Send the following documents to ISU International Admissions (see above) Official Secondary School Transcript or Mark Sheet; Official Transcripts from all Post-Secondary schools attended; Official TOEFL, IELTS or SAT results sent directly from the issuing agency.
Working transcripts sent to Matt Steuart in the Student Support Office, Stop 8173, Pocatello, ID, 83209. Phone: (208) 282-2575. OR Transfer or Gradate level: official or certified copy of transcripts from all colleges or universities attended.
Housing application and $100 deposit mailed to ISU Housing, Stop 8083, Pocatello, ID, 83209. Phone: (208) 282-2120. Off-campus arrangements are the responsibility of the student.
Send the following documents to the NCAA Clearinghouse: Completed and signed Student Release Form and fee (www.ncaaclearinghouse.net). Official, final high school transcript TOEFL or IELTS or SAT scores 48-H Form Address: NCAA Initial-Eligibility Clearinghouse, P.O. Box 4043, Iowa City, IA, 52244-4043. Phone: (319) 337-1492
You will need to complete the application process by June 1st for the Fall Semester or by November 1st for the Spring Semester. We will consider applications submitted after these deadlines, but we cannot guarantee admission for the desired semester.
*If financial support for any expense is not on the tender, then the declaration of financial support must be used for the estimated cost (listed on that form) of that expense.
133 FROM 14-8
Add to Roster Form
Purpose: To officially add a student-athlete to a sponsored sport roster.
Action: After the proper verification of insurance coverage, physical examination, and all NCAA eligibility forms are completed, the student-athlete is put into the university tracking system and added to the sport roster through an add to roster form.
Administration Date: Before practice or competition, and as needed. As needed.
Submit To: Compliance office, Faculty Athletic Representative, Fiscal Officer, Strength Coach, Insurance Coordinator, Strength Coach, Head Coach.
\
134 Idaho State University Add to Roster
Name of Student-Athlete ______SS# ______
Sport ______Coach ______
Date first enrolled at any university full time: ______Date Date first enrolled at ISU full time: ______Date Is the student-athlete receiving athletic grant-in-aid this year? Yes _____ No _____ If yes, have the proper forms been completed? Yes _____ No _____
Is the student-athlete a walk-on? Yes _____ No _____ If yes, date student-athlete is walking on ______Date Is the student-athlete a freshman? Yes _____ No _____ Date entered clearinghouse ______Date Is the student-athlete a four year transfer? Yes _____ No _____ If yes, enclose a copy of the release.
Is the student-athlete a junior college transfer? Yes _____ No _____ AA Degree? Yes ____ No ____
Original form remains in student profile
SSigned: ______Date: ______Head Coach SSigned: ______Date: ______Compliance Officer SSigned: ______Date: ______Fiscal Officer Qualifier? Yes ____ No ____
Date officially added to roster by Compliance Office: ______
Cc: Financial Aid Director Fiscal Officer Faculty Athletics Representative Trainer Equipment Manager Student Health Insurance Coordinator Student Support Coach
135 FORM 14-9
Drop From Roster
Purpose: To officially Drop a student-athlete from a team roster.
Action: A Student-Athlete desiring to end his or her involvement in intercollegiate athletics or to transfer to another institution informs his or her coach and the athletic administration. The drop from roster is completed and signed by the student-athlete, head coach, and compliance officer. The drop from roster form is then used as verification to note that the student-athlete is no longer a participating in intercollegiate athletics at Idaho State University.
Administrative Date: Completed when a student-athlete is dropped from or is added to the athletic roster.
Submit To: Compliance Officer, Faculty Athletic Representative, Head Coach, Strength Coach
136
Idaho State University Drop from Roster
Name of Student-Athlete ______SS# ______
Sport ______Coach ______
REASON DROPPED FROM ROSTER
_____ No Show (never practiced or competed)
______Drop From Roster (practiced, but never competed)
______Quit Team (practiced and competed)
______Other, please explain in detail
______
Was the student-athlete receiving athletic grant-in-aid this year? _____ Yes _____ No If yes, please complete and attach the request for Cancellation of Athletic Grant-in-Aid for first time recipient or a non-renewal form.
Did the student-athlete voluntarily give up their athletic grant-in-aid? ____Yes____ No If yes, please complete and attach a signed Voluntary Withdrawal Form.
Original form remains in student profile
Signed: ______Date: ______Head Coach
Signed: ______Date: ______Compliance Officer
Date officially dropped from roster by Compliance Office:______
Cc: Financial Aid Director Fiscal Officer Faculty Athletics Representative Trainer Equipment Manager Student Health Insurance Coordinator Student Support Coach
137
FORM 14-10 Voluntary Withdrawal
Purpose: To document that before withdrawing from an athletic team, a student-athlete receiving athletic grant in aid understands that his or her grant in will not be renewed.
Action: Upon making the decision to voluntarily withdraw from an athletic team the student-athlete informs his or her coach and the athletic administration. The voluntary withdrawal is then completed and signed by the student-athlete, the head coach, and the athletic director.
Administrative Date: As needed.
Submit To: Compliance Office, Faculty Athletic Representative, Financial Aid Coordinator
138 Idaho State University Voluntary Withdrawal from ISU Athletic Team
I, ______, understand that according to NCAA Bylaw 15.3.4.1, Idaho State University may cancel my athletic grant-in-aid if I voluntarily withdraw from my sport for personal reasons. I further understand that this cancellation of aid may occur immediately.
Therefore, I hereby certify that I did voluntarily withdraw from the Idaho State University ______team prior to the beginning/conclusion (circle one) of the ______semester and understand that my athletic grant-in-aid may be canceled immediately, and will result in my being removed from the roster.
I also understand that I am responsible for returning any equipment that is property of Idaho State University, and receiving an exit interview from a trainer.
Copies of this form have been sent to the Fiscal Officer, Office of Financial Aid, Head Coach, and Faculty Athletic Representative. Original remains in student profile
Signed: ______Date: ______Student-Athlete Signed: ______Date: ______Parent (req’d if student is under 18 years of age) Signed: ______Date: ______Head Coach Signed: ______Date: ______Compliance Officer Signed: ______Date: ______Athletic Director
139 Section VII 15-FINANCIAL AID COMPIANCE FORMS
15-1 TENDER REQUEST FORM 15-2 ATHLETIC SCHOLARSHIPS HOLDS FORM 15-3 NON-COUNTER CERTIFICATION FORM 15-4 REQUEST FOR CANCELLATION FORMS 15-5 STUDENT-ATHLETE COACHES RECORD OF EMPLOYMENT 15-6 INCIDENTAL EXPENSE WAIVER 15-7 NON-COUNTER CERTIFICATION FORM 15-8 STUDENT-ATHLETE EMPLOYMENT PLAN OF ACTION 15-9 INCREASE IN AID MEMO 15-10 SCHOLARSHIP RENEW OR NON RENEW FORM 15-11 SUMMER SCHOOL SCHOLARSHIP INFORMATION 15-12 SUMMER EMPLOYMENT REPORTING 15-13 SUMMER SCHOOL FEES MEMO 15-14 SUMMER SCHOOL APPROVAL 15-15 VOLUNTARY WITHDRAWAL
140
FORM 15-1
Tender Request
Purpose: To notify athletic administration of the intent on offering athletic grant in aid to a prospective student-athlete.
Action: Coaching staff completes the tender request form and turns it into the compliance office. After reviewm, the official tender is processed and disbursed to the necessary parties.
Administration Date: Before National Letter of Intent signing dates and as needed.
Submit To: Compliance Office
141
IDAHO STATE UNIVERSITY INITIAL TENDER REQUEST FORM
DATE TENDER REQUEST FORM GIVEN TO ATHLETIC OFFICE: ______
MALE ____ FEMALE ____ DATE OF BIRTH ______
SPORT ______SOCIAL SECURITY # ______
ELIGIBILITY CENTER ID# ______
ATHLETE'S FULL GIVEN NAME: ______
HOME ADDRESS: ______
______
ADDRESS TENDER TO BE SENT IF OTHER THAN HOME ADDRESS: ______
______
AMOUNT OF FINANCIAL ASSISTANCE: FULL ______PARTIAL ______
ACADEMIC YEAR ______EXPLANATION OF AWARD: MARK ALL THAT APPLY
______ROOM ______BOARD Circle Meal Plan A, B, or C
______OUT OF STATE TUITION ______IN STATE TUITION
______REGISTRATION FEES ______BOOKS OTHER______
WILL THE STUDENT LIVE ON CAMPUS ___YES ___NO
IS STUDENT A TRANSFER ___YES ___NO IF YES, NAME OF COLLEGE: ______INITIAL DATE OF ENROLLMENT AT FIRST INSTITUTION: ______DO YOU HAVE A RELEASE LETTER? ___YES ___NO IF SO, PLEASE ATTACH. WAS THE STUDENT AN NCAA QUALIFIER OUT OF HIGH SCHOOL: ___YES ___NO DATE YOU WANT TO PICK UP TENDER OR DO YOU WANT TENDER MAILED______MAILING INSTRUCTIONS: ______PICK UP ______REGULAR ______OVERNIGHT MAIL
COACH ______
SPECIAL INSTRUCTIONS: ______
142
FORM 15-2 Athletic Scholarship Holds Form
Purpose: To notify athletic administration of the student-athletes that head coaches have not determined to renew or non renew in regard to their athletic aid.
Action: Completed and turned into the compliance office no later than the end of the Spring Academic Term.
Administrative Date: The final week of the academic term.
Submit To: Fiscal Officer, Director of Compliance
143 Idaho State University Athletic Scholarship Holds Sport: ______Coach: ______
List any student-athletes you are planning to wait until the end of the academic semester to renew or not.
Semester: ______
Name Social Reason Security #
Signed: ______Date: ______Coach Signed: ______Date: ______
144
FORM 15-3
Request for Cancellation
Purpose: To cancel the grant in aid for a student-athlete for the coming academic year.
Action: Upon being dropped from a team roster a student-athlete on athletic scholarship will have their grant in aid cancelled through the completion of this form.
Administrative Date: As needed
Submit To: Director of Compliance, Assistant Athletic Director/Financial Services, Head Coach, Director of Financial Aid.
145 Idaho State University Request for Cancellation of Athletic Grant-in-Aid NCAA Bylaw 15.3.4
Name of Athlete: ______SS#:
Sport: ______Coach:
Date officially dropped from roster: ______
REASON FOR CANCELLATION OF AID (Circle One):
Rendered himself/herself ineligible for intercollegiate competition;
Fraudulently misrepresented information on an application, Letter of Intent, or financial aid agreement;
Engaged in serious misconduct warranting substantial disciplinary penalty;
Voluntarily withdrew from the sport for personal reasons. Attach signed copy of Voluntary Withdrawal Form.
Violation of any NCAA, conference, ISU, or Athletic Department rules/policies.
Explain in detail (attach supporting documentation if applicable):
Copies of this form have been sent to the Director of Financial Aid and the Fiscal Officer. Original remains in student profile.
Signed: ______Date: ______Head Coach Signed: ______Date: ______Athletic Director Signed: ______Date: ______Compliance Officer
146
FORM 15-4 Non Counter Certification Form
Purpose: To document per NCAA bylaw 15 that a student-athlete meets the criteria to not be counted toward a team’s grant in aid limits.
Action: To be completed annually by a student-athlete receiving aid that does not count toward team limitations. Documented in CA.
Administration Date: To be completed the first two weeks of each semester by student-athletes
Submit To: Compliance officer, fiscal officer
147 Idaho State University Non-Counter Certification Form Football Basketball NCAA BYLAW 15.5.1.2
______Name of student-athlete
______Social Security Number
This is to certify that this student is not included in the institutional financial aid limits in the sport of ______because:
1. The student was recruited, but will not participate in intercollegiate competition at the varsity level in this sport, ______Head Coach’s Signature Date
2. The student is receiving institutional financial aid granted without regard in any degree to athletics ability, and ______Director of Financial Aid Date
3. The student was admitted to this institution without regard to athletics ability. ______Director of Admissions Date
On the basis of this information, I certify that the student-athlete named above meets the criteria listed in NCAA Bylaw 15.5, and is a noncounter.
Signed: ______Date: ______Faculty Athletics Representative
(Note: A recruited partial qualifier who receives institutional financial aid based on financial need only [not from athletics sources] shall be a counter and included in the maximum awards limitations when the student-athlete participates in an institutional practice session or represents the institution outside competition [Bylaw 15.5].)
A copy of this form should be sent to the Director of Athletics, Head Coach, Financial Aid Office, Admissions Office, Faculty Athletics Representative, and the Compliance Coordinator.
148 FORM 15-5 STUDENT ATHLETE EMPLOYMENT FORM PLAN OF ACTION
PURPOSE: To determine and monitor Idaho State University’s student athlete employment to ensure adherence to NCAA and BSC guidelines.
ACTION: The student athlete employment form must be completed and signed by student athlete and head coach prior to employment. Compliance will keep a running log of student athlete employment throughout the year. A copy of this log will be returned to the coaches at the rules education meeting once a month to be verified, updated, and signed by the head coach and returned to the compliance office.
ADMINISTRATIVE DATE: The student athlete may only be paid for work actually performed at a rate commensurate with the going rate at that locale.
CONTACT: Compliance Office
149
Idaho State University Student-Athlete Employment
Sport: ______This should be completed by all student-athletes employed during the academic year prior to the start of employment.
Name: ______SSN: ______
Employer Information Name: ______Phone: ______Address: ______City: ______State: ______Zip Code: ______Contact: ______
Student-Athlete Information Position: ______Type of Employment (circle one): Full-time Part-time Hours per week: ______Rate of pay: ______/ hour week month Dates of Employment: ______to ______Job Duties: ______
I certify that the information provided above is correct. I give my permission to authorized representatives of Idaho State University for the release of any and all information pertaining to my employment with the employer listed above.
Signed: ______Date: ______Student-Athlete
Signed:______Date:______Head Coach
Signed: ______Date: ______Compliance
150 FORM 15-6 Coaches Record of Student-Athlete Employment
Purpose: To monitor student-athlete employment on a monthly basis
Action: At monthly rules education meetings student-athlete employment record forms are given to all head coaches. The forms are filled out and updated and given to the compliance office
Administrative Date: The First Wednesday of each Month
Submit To: Director of Compliance
151
Idaho State University Coaches Record of Student-Athlete Employment
Sport:______
Student Employer Employer Employer Job Rate of Employm Athlete Name Address Telephone Duties Pay ent Date
Signed: ______Date: ______Head Coach
FORM 15-7
152 Incidental Expense Waiver Bylaw 16.12.11
Purpose: To fulfill the requirements of NCAA Bylaw 16.12.11 by documenting approved incidental expenses are filed in the conference office.
Action: To be completed and turned into the compliance office and then sent to the conference office.
Administrative Date: As needed
Submit To: Compliance Office, Big Sky Conference Office
153 Idaho State University Incidental Expense Waiver Coach: ______Sport: ______
NCAA Bylaw 16.12.1.1, Previously Approved Incidental Expenses: Specific incidental expenses that have been previously approved on a routine basis by the Management Council, or a committee designated by the Management Council, may be processed by an institution or conference. Documentation of each approval shall be kept on file at the Compliance Office.
Student-Athlete: ______Date: ______
Please check the appropriate box
Transportation Expenses for student-athletes: □ Transportation expenses to return home for the birth of a student-athlete’s baby. □ Transportation expenses to attend a banquet at which a student-athlete is being honored. □ Transportation expenses to attend the Big Sky Conference. □ Transportation expenses (on one occasion) to visit a close ailing family member (e.g. parents, siblings, grandparents, aunt or uncle helped raise the student-athlete, cousin who lived in the same household as the student- athlete). □ Transportation expenses for team members to attend the funeral of a member of a teammate’s immediate family outside of a 100-mile radius of the institution. The teammates must have an established relationship with the deceased and the student-athlete. □ Transportation expenses for a student-athlete to attend the funeral of a family member, teammate, former teammate, coach or former coach. □ Transportation expenses for student-athlete who is being honored at an awards banquet. □ Transportation for student-athlete to visit an ailing teammate. □ Transportation expenses to the NCAA Woman of the Year Dinner for the parents or legal guardians of an exhausted eligibility student-athlete who is a finalist for the award. □ Transportation expenses for student-athletes to attend the funeral of a member of their former coach’s immediate family member. □ Expenses for a student-athlete to transport another student-athlete home to attend the funeral of an immediate family member. □ Transportation expenses for immediate family members to visit a hospitalized student-athlete when the student- athlete was injured during the course of practice or competition. □ Transportation expenses for student-athletes to obtain a visa, provided such expenses are not available through the NCAA Special Assistance Fund. □ Transportation expenses for student-athletes to serve as witnesses in a lawsuit filed by a former student-athlete against the institution and/or coaching staff member. □ Travel expenses to an international student-athlete to take a citizenship examination in conjunction with the student-athletes travel to an away-from-home contest or competition. Misfortune expenses for student-athletes: □ Expenses to replace lost or stolen items (e.g. jewelry, clothing, money) that were stolen while the student was engaged in the participation of intercollegiate athletics [police report required]. □ Expenses to student-athletes to replace stolen essential items (e.g. dorm or apartment key, identification cards, textbooks), regardless of athletics participation [police report required]. □ Expenses to replace items belonging to a student-athlete that were lost in a disaster (e.g. fire, hurricane). □ Expenses to provide lodging for student-athletes who were displaced by a disaster (e.g. fire, hurricane). □ For an institution to donate funds to a fund-raiser conducted by a charitable organization for a student-athlete’s ailing family member. □ Actual and necessary expenses for a student-athlete’s family members to care for an ailing student-athlete. □ To provide a fruit basket (restricted to $50 or less) to a student-athlete’s family whose house burned down. □ To provide expenses to cover typing expenses for an injured student-athlete. □ To cover the cost of repairs to a student-athlete’s automobile damaged by an institution employee or student manager.
154 □ To provide expenses to a student-athlete to repair his or her automobile, which was vandalized during an away- from-home contest when the automobile was parked in a lot used by the student-athletes when they travel. □ To provide student-athletes with an inexpensive memento (e.g. stickpin) in memory of a teammate who has passed away. □ To purchase a temporary handicapped parking pass for an injured student-athlete. □ To reimburse a student-athlete who loses his/her institutionally issued meal money while on a road trip for an away-from-home contest or competition. □ For an institution to donate money to a fund to assist a former student-athlete who sustained loss in the former student-athlete’s home. Celebratory expenses for student-athletes: □ Expenses to provide a meal in conjunction with a team or institutional celebration (e.g. new athletics facility, ceremony honoring coach or administrator for 25 years of athletics). □ Expenses for student-athletes to attend banquets honoring a retiring coach. □ To provide flowers or other similar mementos to the parents or individuals representing the student-athlete’s parents during senior day or night. □ To pay for formal wear (e.g. tuxedo, evening gown) rental expenses for student-athletes who are working at institutional promotional events or are being honored at an awards event. □ To provide complimentary admissions to the family members of student-athletes to attend a home athletics contest that follows a celebratory event (e.g. awards dinner or brunch for scholar student-athletes). □ To provide automobile and meal expenses for student-athletes to attend a banquet honoring their coach. □ To permit members of an institution’s coaching staff to purchase gifts (valued less than $25) for one of their pregnant team members. □ For any situation that is not set forth in the precedent list above, expenses may not be provided automatically by the institutions. Instead, it will be necessary for institutions to submit waivers pursuant to Bylaw 16.13.1 to the national office for review by the committee. Miscellaneous expenses for student-athletes: □ Expenses to provide flowers to an injured student-athlete. □ To provide flowers to an ailing or deceased member of a student-athlete’s immediate family. □ Expenses for a student-athlete to receive psychological counseling. □ Expenses to take entrance exams required for admittance to an institutions college or program. □ To provide expenses (e.g. admission cost, meals) for student-athletes to attend on-campus leadership development/life skills programs. □ To permit an institution to pay for housing expenses (e.g. rent costs, utility bills) for the rest of the semester to a student-athlete when his/her roommate dies. □ To provide a hearing aid for student-athletes. □ For a member conference to provide T-shirts as mementos for conference student-athlete advisory committee. □ To permit an institution to pay for meal expenses for student-athletes to attend a dinner auction for an endowment fund in memory of a student-athlete who recently passed away. □ To provide meal expenses for a student-athlete to have a meal with the winner of a kid’s club contest. □ To provide student-athletes with long distance calling expenses when they are participating in institutional priority registration for student-athletes while they are at an away-from-home contest or competition.
Narrative of Supporting Facts: ______
Signed: ______Date: ______Head Coach Signed: ______Date: ______Athletic Director
Approval of Athletics Compliance Office: □ Approved □ Not Approved
Signed: ______Date: ______Compliance Officer
Please send a copy to the Big Sky Conference and Director of Athletics.
155
FORM 15-8
ATHLETIC SCHOLARSHIP RENEWALS/NONRENEWALS
PURPOSE: Initiate the institution=s obligation for renewal/nonrenewal of institutional athletic financial aid for all student-athletes.
ACTION: The coach must follow the timeline as outlined in the enclosed memorandum.
ADMINISTRATION DATE: The student-athlete must be notified in writing by the Financial Aid Office before July 1.
CONTACT: Compliance Office
156
Idaho State University Scholarship Renewal Form Academic Year: ______
Sport: ______Date: ______
CHECK APPROPRIATE INFORMATION
Name & Student ID # Out of Rm & Bd Housing (List Alphabetically) State Fees Meal Plan # On Off Stipend Amt. Books Tuition
Signed: ______Head Coach
Signed: ______Athletic Director
157
FORM 15-9
Summer School
ISU financial assistance for summer school aid is not automatically funded, and if available, shall only be awarded with approval of the head coach and the Athletics Fiscal Officer. Applications must be filled out with the Student Support Office. Each situation will be reviewed on a case-by-case basis. Summer school aid is a privilege, not a given. The following priorities are considered in awarding of summer school assistance:
Student-athletes who need the hours to be eligible for fall competition; Fifth-year student-athletes who will graduate that summer; Fourth-year student-athletes who will graduate that summer; Student-athletes who will be eligible in the fall but need hours to stay on schedule for graduation.
Summer school aid will not be awarded to those who are making up classes that were avoided or dropped during the regular school year. Financial aid will be based upon the existing athletic department budget, the number of requests, the applying student-athletes previous award during the academic year, and the previous academic performance as evaluated by the academic counselor. The amount of aid available to the student-athlete will be granted at the equivalent value or less of the scholarship awarded during the previous academic year. Full financial awards will be on a limited basis.
Student-athletes who are receiving an athletic grant-in-aid, and who have excessive absences in a course(s) during the previous fall and spring semester may be denied financial assistance for the summer session(s). Student-athletes dropping classes shall be responsible for the repayment of their award back to the athletic department and/or denied further summer school assistance.
Note: NCAA legislation requires student to get prior written approval by the appropriate academic officials at ISU prior to enrolling in summer school courses at another institution. Ask your academic counselor about the Summer School Approval Form.
158
FORM 15-10 Voluntary Withdrawal Form
Purpose: To affirm that a student-athlete requesting to be dropped from a sport roster understands that the Idaho State University may cancel the individual’s athletic grant in aid and any other conditions of associated with voluntary withdrawal from and ISU Athletic team.
Action: To be completed and signed by the student-athlete, head coach and necessary athletic administrators. Filed in the student-athlete’s record folder.
Administration Date: As needed
Submit To: Compliance Office
159 Idaho State University Voluntary Withdrawal from ISU Athletic Team
I, ______, understand that according to NCAA Bylaw 15.3.4.1, Idaho State University may cancel my athletic grant-in-aid if I voluntarily withdraw from my sport for personal reasons. I further understand that this cancellation of aid may occur immediately.
Therefore, I hereby certify that I did voluntarily withdraw from the Idaho State University ______team prior to the beginning/conclusion (circle one) of the ______semester and understand that my athletic grant-in-aid may be canceled immediately, and will result in my being removed from the roster.
I also understand that I am responsible for returning any equipment that is property of Idaho State University, and receiving an exit interview from a trainer.
Copies of this form have been sent to the Fiscal Officer, Office of Financial Aid, Head Coach, and Faculty Athletic Representative. Original remains in student profile
Signed: ______Date: ______Student-Athlete Signed: ______Date: ______Parent (req’d if student is under 18 years of age) Signed: ______Date: ______Head Coach Signed: ______Date: ______Compliance Officer Signed: ______Date: ______Athletic Director
160
SECTION IX 16-AWARDS AND BENEFITS COMPLIANCE FORMS
16-1 REQUEST FOR PROMOTIONAL ACTIVITY FORM 16-2 STUDENT-ATHLETE AUTOMOBILE REGISTRATION 16-3 STUDENT-ATHLETE EQUIPMENT CLEARANCE 16-4 TEAM EQUIPMENT VERIFICATION
161
FORM 16-1
Request for Promotional Activity Form
Purpose: To document those promotional and fundraising activities involving student-athletes adhere to all NCAA rules and bylaws.
Action: Form will be completed and all fund raising activity will be reported to Director of Development prior to any promotional activity involving the athletic skill, appearance, and involvement of student-athletes.
Administrative Date: 1 week prior to promotional activity and as needed.
Submit To: Director of Athletics, Compliance Officer
162 Idaho State University Promotional Activity Request Sport:______
Organization: ______Phone: ______Address: ______Contact Person: ______Title: ______Organization is: ____ A member institution or recognized entity thereof (i.e. fraternity, sorority, student government) ____ A member conference. ____ A non-institutional charitable or educational agency. ____ None of the above. If a non-profit organization, will educational or charitable activities be promoted? YES or NO If a non-profit organization, will commercial ventures be promoted? YES or NO What type of promotional/fund-raising activity will be conducted? ______What is being requested? ______On what date is this request needed? ______Will money be raised? YES or NO Will the activity involve the use of student-athlete’s athletics ability? YES or NO If yes, what sport? ______How many athletes in each sport are being requested to participate? ______Where (or whom) will the proceeds go? ______What will proceeds be used for? ______Will there be any co-sponsorship of the activity? YES or NO If yes, by whom? ______Will there be advertisement or promotion by a commercial agency? YES or NO If yes, by whom? ______What will be the location of the activity? ______Will the activity take place within the state? YES or NO If the activity will take place outside of the state, how many miles from the Idaho State University campus will the activity take place? ______Will the student-athlete be required to miss class in order to participate? YES or NO What expenses or benefits, if any, will the student-athlete receive? Meals: breakfast ___ lunch ___ dinner ___ Overnight lodging: ______Mileage: ______Other: ______Will these expenses be legitimate, normal and related to the student-athlete’s participation in the activity? It is ensured that the student-athlete’s name, image, or appearance will be used in a manner consistent with NCAA Bylaw 12.5.1 Signed: ______Date: ______Activity Representative
Signed: ______Date: ______Student-Athlete
Signed: ______Date: ______Director of Compliance Permission is granted for the requested activity to take place.
Signed: ______Date: ______Director of Athletics
163 FORM 16 -2
Student-Athlete Automobile Registration
Purpose: To document all student-athlete vehicles including where purchased, who supports the funding for payments and insurance, and through whom it is financed. Monitors any potential impermissible benefits received from a representative of athletic interest.
Action: Prior to being certified as eligible for practice and competition all student-athletes must complete and sign the automobile registration form. The compliance officer verifies that the information follows all NCAA guidelines and investigates questionable information, then sign the document.
Administrative Date: August prior to the start of fall classes. January of Spring semester for all changes and updates in student-athlete automobile registration.
Submit To: Compliance Officer
164 IDAHO STATE UNIVERSITY COMPLIANCE PROGRAM AUTOMOBILE REGISTRATION
(Please note: should any of the following information change during the year, you are required to update this form) 1. Student-Athlete Information Legal Name: ______Sport: ______Date: ______2. Use of Automobile: Do you have use of (regular possession regardless of ownership) any automobile during the current academic year? Yes____ No____ (IF no, go to section 7) 3. Auto Description: a. Year ______Model______Color______b. License number and state of registration ______c. Title is in the name of ______d. Relationship of title holder to you______4. Information Regarding the Purchase a. Date of Purchase ______b. Purchase from ______c. Was any athletics association staff member or booster involved in this purchase? Yes ______No______If yes, please: i) Identify that individual ______ii) Describe their involvement ______5. Financing: a. Is there any outstanding loan on the car? Yes____ No____ Name of lending institution ______b. Person responsible for loan (as shown on vehicle title)______c. Describe source of funds for making monthly payments ______d. Identify any cosigner or guarantor ______6. Insurance: a. Is your automobile insured? Yes ____ No ____ b. Who pays your insurance premiums? ______c. Relationship of that individual to you ______d. If you are paying your own payments, what is the source of funds you are using? ______7. Student Vehicle Certification: I certify that the above information is accurate and correct. ______Signature of Student-Athlete Date
______Director of Compliance Date
165
FORM 16-3
Equipment Clearance Form
Purpose: All student-athletes receiving athletic equipment and apparel are required to sign the equipment clearance form. To monitor the distribution of athletic apparel and equipment to ISU student-athletes
Action: Certified by the equipment manager and Director of Compliance to ensure compliance with NCAA Rules and Bylaws
Administrative Date: To be completed after initial and continuing eligibility has been determined for each ISU student-athlete.
Submit To: Director of Compliance, Equipment Manager, Head Coach
166 Idaho State University Athletic Clearance Sport: ______
Name: ______Social Security Number: ______
The physical was completed on ______(date).
Signed: ______Date: ______Athletic Trainer
The proof of insurance has been documented and sent to Crystal Ross.
Signed: ______Date: ______Fiscal Officer or Compliance Office
Student-Athlete is enrolled in at least 12 credits-hours.
Signed: ______Date: ______Student Support Office
All NCAA, BSC, ISU Certification Forms have been completed.
Signed: ______Date: ______Compliance Office
This student has been cleared for equipment issue for participation in Idaho State University Athletics.
Signed: ______Date: ______Compliance Office
This form certifies that the above student athlete can practice until ______Bylaw 14.5.4.5.6.1 and 14.5.4.5.6.2
Please return completed form to Compliance Office CC: Head Coach Athletic Trainer Fiscal Officer Strength Coach FAR Insurance Coordinator
167 FORM 16-4 TEAM EQUIPMENT VERIFICATION FORM
PURPOSE: To document and monitor the equipment distributed to ISU athletic teams and student athletes
ACTION: The Team Equipment Verification Form is to be verified by the athletic equipment manager and compliance officer.
ADMINISTRATIVE DATE: After Initial and Continuing Eligibility has been certified for student-athletes.
SUBMIT TO: Compliance office, Equipment Manager, Head Coach
168 TEAM EQUIPMENT VERIFICATION FORM TEAM INFORMATION
Sport/Student-Athlete ______Term of Equipment Issuance______
Equipment Distribution
Shoes
Game Uniforms
Practice Apparel (shorts, shirts)
Game/Practice Equipment
Other: ______
NCAA Reminders
Equipment Retrieval: The retrieval of athletic apparel and equipment from the student-athletes must occur no later than 10 business days following the completion of the athletic competition (End of season, player leaves team, etc.).
Retention of Shoes: The legislative services staff determined that although shoes are considered equipment under NCAA legislation, a student-athlete is permitted to retain such items if they are no longer reusable at the end of the institution’s playing season.
Summer Equipment: A student-athlete may use institutional athletics apparel (per the institution’s normal issuance and retrieval policy) during a summer vacation period.
Retention of athletics apparel: A member institution may permit a student-athlete to retain apparel items (e.g. warm-ups or uniform) subsequent to an academic year and prior to the end of the individual’s collegiate participation; however, they must not be reusable (e.g. they must have received normal usage through practice and competition).
Purchase of Equipment: A student-athlete may retain athletics apparel items (not equipment) at the end of the individual’s collegiate participation. Used equipment may be purchased by the student-athlete on the same cost basis as by any other individual interested in purchasing such equipment. A student-athlete’s jersey is apparel and not equipment for purposes of NCAA legislation.
Equipment Manager Certification I certify that I have reviewed the attached eligibility report and I issued equipment only to eligible student athletes.
______Signature of Equipment Manager Date
______Signature of Student-Athlete Date
Compliance Certification I certify that I have reviewed all applicable NCAA legislation with the Equipment Manager and Head Coach.
______Director of Compliance Date
169
SECTION X 17-PLAYING SEASONS COMPLIANCE FORMS
17-1 SEASON DECLARATION FORM 17-2 DECLARATION OF CONTESTS/COMPETITION 17-3 COUNTABLE ATHLETICALLY RELATED ACTIVITIES FORMS
170
FORM 17-1
Season Declaration Forms
Purpose: To fulfill the NCAA requirements of designating in writing prior to the beginning of each season the number of competitions and the start and end dates of the declared season.
Action: Head coaches complete and submit the forms prior to the start of the academic year.
Administration Date: August 1st
Submit To: Director of Compliance
171 Idaho State University Season Declaration
Academic Year: ______
Sport: ______
Per NCAA Bylaw 17.1.2 and 17.1.3, you are required to submit a declaration of your playing season, prior to the beginning of that season. Please complete the form and submit it to the Compliance Office. Any changes to this form must be submitted to the Compliance Office, in writing.
NCAA Bylaw 17.1.2 Segments of playing season. Playing season can be divided into no more than two distinct segments for all sports other than football and basketball. Team Sports (132 day season) Segment 1: Dates ______to ______Total: ______Segment 2: Dates ______to ______Total: ______
Basketball Preseason Practice: Date ______End of regular playing season: Date ______
Individual Sports (144 day season) Segment 1: Dates ______to ______Total: ______Segment 2: Dates ______to ______Total: ______
I, ______do hereby certify that the information listed above is true and accurate. If any changes are made, I will notify the Compliance Officer immediately, in writing. Signed: ______Date: ______Head Coach
Compliance Meeting (before first practice) Date: ______Time: ______
Date of First Practice Permissible: ______Actual: ______
First Date of Competition Permissible: ______Actual: ______
Signed: ______Date: ______Compliance Office
172
Idaho State University Declaration of Contests/Competition
Academic Year: ______
Sport: ______
Coach: ______
NCAA Bylaw 20.9.4.3
1. The minimum number of contests/dates of competition for the above sport is ______contests.
NCAA Bylaw 17. (figure 17-1)
2. The maximum number of contests/dates of competition for the above sport is ______dates.
3. According to the attached schedule, provided by the above coach, the number of contests/dates of competition for the ______year is ______.
I, ______do hereby certify that the information listed above is true and accurate. If any changes are made, I will notify the Compliance Officer immediately, in writing.
Signed: ______Date: ______Head Coach
Signed: ______Date: ______Compliance Officer
173
Idaho State University Final Certification to Practice Checklist ______
ADD TO ROSTER form completed and turned into the Student Support Office.
Upon submission of the ADD TO ROSTER form, the Student Support Office personnel that you turned the form into should give you a CLEARANCE AND PRACTICE APPROVAL form.
The student-athlete obtained the necessary signatures for the CLEARANCE AND PRACTICE APPROVAL form.
The CLEARANCE AND PRACTICE APPROVAL form was returned to the Student Support Office where the final signature was obtained. The Student Support Office made the appropriate copies and distributed them. In addition, the CLEARANCE AND PRACTICE APPROVAL form was filed in the student-athlete’s compliance folder.
The CERTIFICATION REPORT is received from the Faculty Athletic Representative’s office. The Compliance Officer checked each name to make sure that the CLEARANCE AND PRACTICE APPROVAL form is in the student-athlete’s compliance folder and that it has been completed.
The CERTIFICATION REPORT was distributed after each name was scrutinized in this process.
All above steps have been completed. All procedures have been in accordance with NCAA, Big Sky Conference, and Idaho State University rules and regulations.
Signed: ______Date: ______Coach
174
SECTION XI
30/31 ADMINISTRATIVE/EXECUTIVE REGULATIONS
30-1 SUMMER BASKETBALL LEAGUE PERMISSION 31-1 NCAA BANNED SUBSTANCES
175 Summer League Regulations
Purpose: To document that a summer league and team is certified by the NCAA before a student-athlete participates.
Action: Student-Athlete’s requesting to participate in a summer league receive permission from the Director of Athletics through the use of this form.
Administration Date: Prior to participation on a summer league team.
Submit To: Director of Athletics, Director of Compliance, Head Coach
176 Idaho State University Summer League Regulations Basketball
______Please sign this and return it to the Director of Compliance before the last exam of the spring semester.
This form is to provide information to all members of the Men’s and Women’s Basketball programs regarding NCAA regulations for summer basketball competition and leagues.
Please read the following information carefully. If you have any questions, please discuss them with the Director of Compliance or the Director of Athletics. Failure to comply with these NCAA rules for summer competition can severely affect your continued eligibility at Idaho State University. If you are in complete understanding, please sign below.
I understand the following:
Competition on a summer basketball league team may only occur after June 15th and before August 31st, or opening day of fall classes and on NCAA approved summer leagues. I can compete on only one (1) team and in one (1) summer basketball league. Before I compete, I must receive written permission from the ISU Athletics Compliance Office and the Director of Athletics. I cannot be on the same team with more than one (1) other player with intercollegiate eligibility remaining from Idaho State University. I cannot compete in an all-star game of any kind. The league in which I play must be within 100 air miles of my official residence at the end of the previous academic year or within 100 miles of ISU. I cannot receive payments for play or expenses of any kind. I can compete in only “intraleague” postseason play-off or tournament competition, which must be completed by the first day of fall classes.
Signed: ______Date: ______Student-Athlete
The following signatures certify permission from Idaho State University for ______(student-athlete) to participate in ______(summer league) from ______to ______(dates).
Signed: ______Date: ______Head Coach Signed: ______Date: ______Athletic Director Signed: ______Date: ______Compliance Officer
177 Idaho State University Summer League Regulations Soccer
______Please sign this and return it to the Director of Compliance before the last exam of the spring semester.
This form is to provide information to all members of the Women’s Soccer program regarding NCAA regulations for summer soccer competition and leagues. (NCAA Bylaw 14.7.1)
Please read the following information carefully. If you have any questions, please discuss them with the Director of Compliance or the Director of Athletics. Failure to comply with these NCAA rules for summer competition can severely affect your continued eligibility at Idaho State University. If you are in complete understanding, please sign below.
I understand the following:
Participation can occur no earlier than May 1. No class time can be missed for practice activities or for competition. Before I compete, I must receive written permission from the Director of Compliance and the Director of Athletics. I understand that only a maximum of five (5) student-athletes may participate on the same summer soccer league team from the same Division I institution. No member of the coaching staff of ISU may be involved in any capacity with the team. I cannot receive payments for play or expenses of any kind.
Olympic and National Team Development Program: There are no limits on the number of student-athletes from the same institution who may participate in Olympic and national team development programs. Such programs may include a coach and student-athlete from the same institution provided: a. the national governing body (NGB) conducts and administers the development program, b. the NGB selects coaches involved in the developmental program, and c. the NGB or the selected coaches select the involved participants.
Signed: ______Date: ______Student-Athlete Signed: ______Date: ______Head Coach Signed: ______Date: ______Athletic Director Signed: ______Date: ______Compliance Officer
178 Idaho State University Summer League Regulations Volleyball
______Please sign this and return it to the Director of Compliance before the last exam of the spring semester.
This form is to provide information to all members of the Volleyball program regarding NCAA regulations for summer volleyball competition and leagues.
Please read the following information carefully. If you have any questions, please discuss them with the Director of Compliance or the Director of Athletics. Failure to comply with these NCAA rules for summer competition can severely affect your continued eligibility at Idaho State University. If you are in complete understanding, please sign below.
I understand the following:
Participation can occur no earlier than May 1. No class time can be missed for practice activities or for competition. All practice and competition is confined to doubles tournaments in outdoor volleyball, either on sand or grass. Before I compete, I must receive written permission from the Associate Athletic Director for Compliance and the Director of Athletics. Only a maximum of two (2) student-athletes may participate on the same summer volleyball league or tournament team from the same Division I institution. No member of the coaching staff of ISU may be involved in any capacity with the team. I cannot receive payments for play or expenses of any kind.
Olympic and National Team Development Program: There are no limits on the number of student-athletes from the same institution who may participate in Olympic and national team development programs. Such programs may include a coach and student-athlete from the same institution provided: a. the national governing body (NGB) conducts and administers the development program, b. the NGB selects coaches involved in the developmental program, and c. the NGB or the selected coaches select the involved participants.
Signed: ______Date: ______Student-Athlete Signed: ______Date: ______Head Coach Signed: ______Date: ______Athletic Director Signed: ______Date: ______Compliance Office
179 Idaho State University Summer League Regulations Softball
______Please sign this and return it to the Director of Compliance before the last exam of the spring semester.
This form is to provide information to all members of the Softball program regarding NCAA regulations for summer softball competition and leagues.
Please read the following information carefully. If you have any questions, please discuss them with the Director of Compliance or the Director of Athletics. Failure to comply with these NCAA rules for summer competition can severely affect your continued eligibility at Idaho State University. If you are in complete understanding, please sign below.
I understand the following:
No class time can be missed for practice activities or for competition. Before I compete, I must receive written permission from the Associate Athletic Director for Compliance and the Director of Athletics. Only a maximum of four (4) student-athletes may participate on the same summer softball league or tournament team from the same Division I institution. No member of the coaching staff of ISU may be involved in any capacity with the team. I cannot receive payments for play or expenses of any kind.
Olympic and National Team Development Program: There are no limits on the number of student-athletes from the same institution who may participate in Olympic and national team development programs. Such programs may include a coach and student-athlete from the same institution provided: d. the national governing body (NGB) conducts and administers the development program, e. the NGB selects coaches involved in the developmental program, and f. the NGB or the selected coaches select the involved participants.
Signed: ______Date: ______Student-Athlete Signed: ______Date: ______Head Coach Signed: ______Date: ______Athletic Director Signed: ______Date: ______Compliance Officer
180 31-1NCAA BANNED SUBSTANCES
NCAA Banned-Drug Classes 2008-09
The NCAA list of banned-drug classes is subject to change by the NCAA Executive Committee. Contact NCAA education services or www.ncaa.org/health-safety for the current list. The term “related compounds” comprises substances that are included in the class by their pharmacological action and/or chemical structure. No substance belonging to the prohibited class may be used, regardless of whether it is specifically listed as an example. Many nutritional/dietary supplements contain NCAA banned substances. In addition, the U.S. Food and Drug Administration (FDA) does not strictly regulate the supplement industry; therefore purity and safety of nutritional dietary supplements cannot be guaranteed. Impure supplements may lead to a positive NCAA drug test. The use of supplements is at the student- athlete’s own risk. Student-athletes should contact their institution’s team physician or athletic trainer for further information.
Bylaw 31.2.3. Banned Drugs The following is a list of banned-drug classes, with some examples of substances under each class. No substance belonging to the banned drug class may be used, regardless of whether it is specifically listed as an example.
(a) Stimulants: amiphenazole methylenedioxymethamphetamine amphetamine (MDMA, ecstasy) bemigride methylphenidate benzphetamine nikethamide bromantan pemoline caffeine1 (guarana) pentetrazol chlorphentermine phendimetrazine cocaine phenmetrazine cropropamide phentermine crothetamide diethylpropion phenylpropanolamine (ppa) dimethylamphetamine picrotoxine doxapram pipradol ephedrine prolintane (ephedra, ma huang) strychnine ethamivan synephrine ethylamphetamine (citrus aurantium, zhi shi, bitter fencamfamine orange) meclofenoxate and related compounds methamphetamine The following stimulants are not banned: phenylephrine pseudoephedrine
(b) Anabolic Agents: anabolic steroids androstenediol gestrinone androstenedione mesterolone
181 boldenone methandienone clostebol methyltestosterone dehydrochlormethyl- nandrolone testosterone norandrostenediol dehydroepiandro- norandrostenedione sterone (DHEA) norethandrolone dihydrotestosterone oxandrolone (DHT) oxymesterone dromostanolone oxymetholone epitrenbolone stanozolol fluoxymesterone testosterone2 tretrahydrogestrinone (THG) trenbolone and related compounds Other anabolic agents clenbuterol
(c) Substances Banned for Specific Sports: Rifle: alcohol pindolol atenolol propranolol metoprolol timolol nadolol and related compounds
(d) Diuretics and other urine manipulators: acetazolamide hydrochlorothiazide bendroflumethiazide hydroflumethiazide benzhiazide methyclothiazide bumetanide metolazone chlorothiazide polythiazide chlorthalidone quinethazone ethacrynic acid spironolactone flumethiazide triamterene furosemide trichlormethiazide and related compounds
(e) Street Drugs: heroin tetrahydrocannabinol marijuana3 (THC)3
(f) Peptide Hormones and Analogues: corticotrophin (ACTH) growth hormone (hGH, somatotrophin) human chorionic gonadotrophin (hCG) insulin like growth factor (IGF-1) leutenizing hormone (LH) (all the respective releasing factors of the above- mentioned substances also are banned.) erythropoietin (EPO) sermorelin darbypoetin
182 (g) Anti-Estrogens anastrozole clomiphene tamoxifen and related compounds
(h) Definitions of positive depends on the following: 1for caffeine—if the concentration in urine exceeds 15 micrograms/ml. 2for testosterone—if the administration of testosterone or use of any other manipulation has the result of increasing the ratio of the total concentration of testosterone to that of epitestosterone in the urine to greater than 6:1, unless there is evidence that this ratio is due to a physiological or pathological condition. 3for marijuana and THC—if the concentration in the urine of THC metabolite exceeds 15 nanograms/ml.
31.2.3.4.1 Drugs and Procedures Subject to Restrictions. The use of the following drugs and/or procedures is subject to certain restrictions and may or may not be permissible, depending on limitations expressed in these guidelines and/or quantities of these substances used: (Revised: 8/15/89)
(a) Blood Doping. The practice of blood doping (the intravenous injection of whole blood, packed red blood cells or blood substitutes) is prohibited, and any evidence confirming use will be cause for action consistent with that taken for a positive drug test. (Revised: 8/15/89, 5/4/92)
(b) Local Anesthetics. The Executive Committee will permit the limited use of local anesthetics under the following conditions: (1) That procaine, xylocaine, carbocaine or any other local anesthetic may be used, but not cocaine; (Revised: 12/9/91, 5/6/93) (2) That only local or topical injections can be used (i.e., intravenous injections are not permitted); and (3) That use is medically justified only when permitting the athlete to continue the competition without potential risk to his or her health.
(c) Manipulation of Urine Samples. The Executive Committee bans the use of substances and methods that alter the integrity and/or validity of urine samples provided during NCAA drug testing. Examples of banned methods are catheterization, urine substitution and/or tampering or modification of renal excretion by the use of diuretics, probenecid, bromantan or related compounds, and epitestosterone administration. (Revised: 8/15/89, 6/17/92, 7/22/97)
(d) Beta 2 Agonists. The use of beta 2 agonists is permitted by inhalation only. (Adopted: 8/13/93)
(e) Additional Analysis. Drug screening for select nonbanned substances may be conducted for nonpunitive purposes. (Revised: 8/15/89)