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Employee Handbook EMPLOYEE HANDBOOK 2020 TABLE OF CONTENTS INTRODUCTION ....................................................................................................................................... 1 MISSION STATEMENT ............................................................................................................................... 1 CODE OF CONDUCT ................................................................................................................................... 2 SECTION 1 – GENERAL 101 AT-WILL EMPLOYMENT ...................................................................................................................... 3 102 PURPOSE AND SCOPE OF EMPLOYMENT ........................................................................................... 3 103 EQUAL EMPLOYMENT OPPORTUNITY & AFFIRMATIVE ACTION ....................................................... 3 104 AMERICANS WITH DISABILITIES ACT (ADA/ADAAA) .......................................................................... 4 105 PREGNANCY DISCRIMINATION .......................................................................................................... 6 106 NURSING MOTHERS POLICY ............................................................................................................... 6 SECTION 2 – EMPLOYMENT AND RECORDS 201 STATEMENT OF CONFIDENTIALITY .................................................................................................... 8 202 EMPLOYMENT CATEGORIES ............................................................................................................... 8 203 PERSONNEL FILES ............................................................................................................................... 9 204 PERSONNEL DATA CHANGES ............................................................................................................. 9 205 EMPLOYMENT APPLICATIONS ........................................................................................................... 9 206 APPLICATIONS FOR POLICE OFFICER AND FIREFIGHTER .................................................................... 10 207 QUALIFICATIONS FOR EMPLOYMENT ................................................................................................ 10 208 RESIDENCY ......................................................................................................................................... 10 209 DRIVER’S LICENSE ............................................................................................................................... 10 210 MEDICAL EXAMS, PRE-EMPLOYMENT, OTHER .................................................................................. 10 211 EMPLOYEE REFERENCE CHECKS ......................................................................................................... 11 212 PROBATIONARY PERIOD .................................................................................................................... 11 213 RELATIONSHIPS AND FRATERNIZATION IN THE WORKPLACE ........................................................... 11 214 CONFLICTS OF INTEREST .................................................................................................................... 12 215 OUTSIDE EMPLOYMENT AND BUSINESS INTERESTS .......................................................................... 13 216 JOB DESCRIPTIONS ............................................................................................................................. 13 217 TRAINING SESSIONS ........................................................................................................................... 13 218 JOB ABANDONMENT .......................................................................................................................... 14 219 RESIGNATION / RETIREMENT ............................................................................................................. 14 220 EXIT INTERVIEW ................................................................................................................................. 14 221 RETURN OF CITY PROPERTY ............................................................................................................... 14 222 WORKPLACE SEARCHES ..................................................................................................................... 14 SECTION 3 – PAYROLL 301 PAYDAYS ............................................................................................................................................. 15 302 HOURS OF WORK ............................................................................................................................... 15 303 BREAK PERIODS .................................................................................................................................. 15 304 MEAL PERIODS ................................................................................................................................... 15 305 OVERTIME .......................................................................................................................................... 15 306 PAYROLL DEDUCTIONS ....................................................................................................................... 15 307 GARNISHMENTS ................................................................................................................................. 16 SECTION 4 – BENEFIT PROGRAMS 401 EMPLOYEE BENEFTIS .......................................................................................................................... 17 402 HOLIDAYS ........................................................................................................................................... 17 403 VACATION BENEFITS .......................................................................................................................... 18 404 SICK AND UNRESTRICTED LEAVE ........................................................................................................ 18 405 MAJOR ILLNESS LEAVE ....................................................................................................................... 20 406 MEDICAL AND DENTAL INSURANCE................................................................................................... 21 407 BENEFITS CONTINUATION (COBRA) ................................................................................................... 21 408 LIFE INSURANCE ................................................................................................................................. 21 409 RETIREMENT PLAN ............................................................................................................................. 21 410 EMPLOYEE ASSISTANCE PROGRAM (EAP).......................................................................................... 22 411 WORKER’S COMPENSATION .............................................................................................................. 22 SECTION 5 – LEAVE AND APPROVED ABSENCES 501 EXTENDED LEAVE OF ABSENCE POLICIES ........................................................................................... 23 FAMILY MEDICAL LEAVE OF ABSENCE (FMLA) ................................................................................... 23 VICTIM’S ECONOMIC SECURITY AND SAFETY ACT (VESSA) ................................................................ 26 MILITARY LEAVE ................................................................................................................................. 26 PERSONAL LEAVE ................................................................................................................................ 27 502 BEREAVEMENT ................................................................................................................................... 28 503 COURT APPEARANCES........................................................................................................................ 29 504 JURY DUTY .......................................................................................................................................... 29 505 BLOOD DONATIONS ........................................................................................................................... 29 SECTION 6 – PROFESSIONAL CONDUCT & WORKPLACE INFORMATION 601 EMPLOYEE CONDUCT AND WORK RULES ......................................................................................... 31 602 ATTENDANCE AND PUNCTUALITY ..................................................................................................... 32 603 DRESS CODE / PERSONAL APPEARANCE ............................................................................................ 32 604 ANTI-HARASSMENT ............................................................................................................................ 33 605 SEXUAL HARASSMENT ...................................................................................................................... 34 606 BULLYING ........................................................................................................................................... 38 607 WORKPLACE VIOLENCE ...................................................................................................................... 39 608 INSUBORDINATION ...........................................................................................................................
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