The Township of Algonquin Highlands
Regular Council Meeting
AGENDA Thursday, April 20, 2017 9:00 A.M.
Page
1. CALL TO ORDER
2. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
3. ADOPTION OF MINUTES
4 - 9 a April 6, 2017 Regular Council Meeting.
4. PUBLIC MEETING
a None.
5. DELEGATIONS
10 - 31 a Ms. MaryAnne Poland & Mr. Carl Pahapill - Pahapill and Associates re: 2016 Financial Statements.
6. BUILDING AND BY-LAW ENFORCEMENT BUSINESS
32 - 34 a Report BLDG-006-17 re: Monthly Activities.
7. PARKS, RECREATION AND TRAILS BUSINESS
35 - 39 a Report PRT-013-17 re: Monthly Activities.
40 - 42 b Report PRT-011-17 re: Dorset Recreation Centre Fitness Room Grand Re-Opening.
8. PUBLIC WORKS BUSINESS
43 - 45 a Environment & Stewardship Committee Update.
46 - 56 b Letter - Mrs. Elvira Theisen re: Monarch Butterfly.
57 - 59 c Report PW-017-17 re: Monthly Activities.
60 d Report PW-018-17 re: RFP Results - 2017 Spray Patcher.
61 - 62 e Report PW-019-17 re: RFQ Results - Crush and Stockpile Granular A Gravel.
Page 1 of 95 Page
63 - 67 f Report PW-020-17 re: Dorset Waste Disposal Site 2016 Annual Monitoring Report.
68 - 71 g Report PW-021-17 re: Pine Springs Waste Disposal Site 2016 Annual Monitoring Report.
9. FIRE SERVICES BUSINESS
72 - 74 a Report FD-010-17 re: Monthly Activities.
10. AIRPORT BUSINESS
75 a Letter - Mr. Craig Irwin re: Request for Write-Off of Lease Late Payment Fees.
11. ADMINISTRATION BUSINESS
76 a Accounts Payable.
77 - 78 b Dorset Museum Committee Update.
79 c By-Law Authorizing the Sale of Land - Pt Lot 10 Con 9, geographic Township of Stanhope - Club 35.
12. PLANNING BUSINESS
80 - 81 a Committee of Adjustment Update.
82 - 86 b Report PL-027-17 re: Proposed SRAC - Pt Lot 21 Con 4, geographic Township of Stanhope - Beech Lake (ZURAWIK).
87 - 89 c Shore Road Closing Application - Pt Lot 3 Con 2, geographic Township of McClintock - Tock Lake (EASTON).
13. EXTERNAL BOARD MEETINGS
a Dorset Community Partnership Update.
b Dorset Health Hub Update.
c Harvest Haliburton Update.
90 - 94 d Lake of Bays Economic Development Core Advisory Group Update.
e Community Policing Advisory Committee (CPAC) Update.
f Rural Ontario Municipal Association (ROMA) Update.
14. GENERAL BUSINESS
a None.
15. IN-CAMERA MEETING
a None.
Page 2 of 95 Page
16. CONFIRMATORY BY-LAW
95 a A By-Law to confirm the proceedings of Council at its regular meeting held April 20, 2017.
17. ADJOURNMENT
Page 3 of 95 AGENDA ITEM #a
The Township of Algonquin Highlands
Regular Council Meeting
MINUTES Thursday, April 6, 2017
Members in Attendance: Reeve Carol Moffatt Deputy-Reeve Liz Danielsen Councillor Lisa Barry Councillor Brian Lynch Councillor Marlene Kyle Absent: Staff: Angie Bird, CAO/Clerk Chris Card, Parks, Recreation & Trails Manager Mike Cavanagh, Fire Chief Sean O'Callaghan, Planner Cam Loucks, Airport Manager
Other Persons / Delegations: Chad Ingram, Minden Times Alex Coop, The Highlander John McHardy Paul MacInnes Norma Goodger Terry Moore
CALL TO ORDER
Reeve Moffatt called the meeting to order at 9:00 a.m.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
There were no disclosures of pecuniary interest at this meeting.
ADOPTION OF MINUTES
Moved by: Councillor Brian Lynch Seconded by: Councillor Lisa Barry BE IT RESOLVED THAT Council hereby approves Council Meeting Minutes of March 23, 2017, as circulated. CARRIED
PUBLIC MEETING
None.
DELEGATIONS
Moved by: Councillor Lisa Barry Seconded by: Councillor Marlene Kyle BE IT RESOLVED THAT Council acknowledges a presentation by Mr. Paul MacInnes of the Coalition of Haliburton Property Owners Associations regarding the Love Your Lake Shoreline Assessment Project; AND THAT Council hereby supports the insertion of the Love Your Lakes brochure in the 2017 final tax bill and the Cottage Kits. CARRIED
April 6, 2017 Regular Council Meeting. Page 4 of 95 AGENDA ITEM #a
BUILDING AND BY-LAW ENFORCEMENT BUSINESS
None.
PARKS, RECREATION AND TRAILS BUSINESS
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council acknowledges receipt of Parks, Recreation & Trails Report PRT 010-17 Tender Results - Purchase of one (1) New 2017 Crew Cab 4x4 Pick-up Truck submitted by Chris Card dated April 6, 2017; AND THAT Council concurs with the recommendation made in said report and accepts a tender bid from Curry Chevrolet, Buick, GMC in the amount of $38, 809.57 including HST for one (1) new 2017 Crew Cab 4x4 Pick-Up Truck. CARRIED
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT By-Law 2017-38 being a by-law to appoint Mr. Peter Buwalda as a Municipal Law Enforcement Officer for the Township of Algonquin Highlands in accordance with the Police Services Act; AND THAT By-Law 2010-15 is hereby repealed be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. CARRIED
Moved by: Councillor Brian Lynch Seconded by: Deputy-Reeve Liz Danielsen BE IT RESOLVED THAT Council approves Oxtongue Lake Community Centre Committee Meeting Minutes of March 20, 2017. CARRIED
Moved by: Councillor Lisa Barry Seconded by: Councillor Marlene Kyle BE IT RESOLVED THAT Council supports the following applications for funding by the Dorset Lions Club for the Dorset Park Project: 1. HCDC Local Improvement Initiative funding - $4,500.00; 2. Canada Post Community Foundation - $6,500.00; 3. District of Muskoka Pay it Forward Program - $2,500.00. CARRIED
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council hereby approves Dorset Recreation Committee Meeting Minutes of March 22, 2017. CARRIED
PUBLIC WORKS BUSINESS
None.
FIRE SERVICES BUSINESS
Moved by: Councillor Brian Lynch Seconded by: Deputy-Reeve Liz Danielsen BE IT RESOLVED THAT Council acknowledges receipt of Fire Services Report FD-009-17 regarding the Mental Health Program - Post Traumatic Stress Disorder Prevention Plan submitted by Mike Cavanagh and dated March 22, 2017;
April 6, 2017 Regular Council Meeting. Page 5 of 95 AGENDA ITEM #a
AND THAT Council hereby supports the Mental Health - Post Traumatic Stress Disorder Prevention Plan and Anti-Stigma Policy and directs that a By-Law be tabled for further consideration. CARRIED
Moved by: Councillor Lisa Barry Seconded by: Councillor Marlene Kyle BE IT RESOLVED THAT By-Law 2017-39 being a by-law to establish and adopt a Post Traumatic Stress Disorder Prevention Plan and adopt an Anti-Stigma Policy in accordance with the Municipal Act, 2001, S.O. 2001 as amended and the Supporting Ontario’s First Responders Act (Posttraumatic Stress Disorder), 2016 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. CARRIED AIRPORT BUSINESS
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council acknowledges receipt of Airport Report AP- 004-17 regarding February Monthly Activities submitted by Cam Loucks and dated March 16, 2017. CARRIED
Moved by: Councillor Lisa Barry Seconded by: Deputy-Reeve Liz Danielsen BE IT RESOLVED THAT Council approves draft Airport Committee Meeting Minutes of March 9, 2017. CARRIED
ADMINISTRATION BUSINESS
Moved by: Councillor Brian Lynch Seconded by: Councillor Marlene Kyle BE IT RESOLVED THAT Council acknowledges receipt of Treasury Report TT- 009-17 regarding Security/Performance Deposits submitted by Tammy McKelvey and dated March 24, 2017; AND THAT Council concurs with the recommendation made and authorizes $30,000.00 from the Security/Performance Deposit account be transferred into the current revenues; AND THAT Council directs that a recommendation regarding the use of these funds be brought forward by staff at a later date. CARRIED
Moved by: Councillor Marlene Kyle Seconded by: Councillor Lisa Barry BE IT RESOLVED THAT Council approves Stanhope Museum Meeting Minutes of February 21, 2017. CARRIED
PLANNING BUSINESS
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council acknowledges receipt of Planning Report PL- 021-17 prepared by Sean O'Callaghan and dated April 6, 2017 regarding a proposed severance of lands located on Part of Lot 5 Concession 1, Part 1 on Plan 19R-3575, geographic Township of Stanhope submitted by Beverly Ann Monaghan; AND THAT Council supports, in principle, the proposed severance subject to the following conditions:
April 6, 2017 Regular Council Meeting. Page 6 of 95 AGENDA ITEM #a
1. Payment of taxes including penalty and interest; 2. Settlement of 5% parkland dedication or cash-in-lieu in the amount of $500.00 for the severed parcel shall be paid to the Township of Algonquin Highlands, pursuant to Section 51.1 of the Planning Act; 3. A copy of the draft Reference Plan be submitted to the Planner of the Township of Algonquin Highlands for review and comment prior to the registration of the Plan; and 4. The applicant shall enter into a Severance Agreement requiring the septic system on the severed parcel to be set back a minimum of 300m from the high water mark of Kushog Lake. CARRIED
Moved by: Councillor Marlene Kyle Seconded by: Councillor Lisa Barry BE IT RESOLVED THAT Council acknowledges receipt of Planning Report PL- 023-17 related to the License of Occupation - Road Allowance between Part Lot 1 Concession 2, geographic Township of Livingstone and Part Lot 32 Concession 2, geographic Township of McClintock for a distance of approximately 66 feet; AND THAT Council hereby approves a request made by Mr. Greg Bishop on behalf of Susan Schwark to utilize the municipal road allowance between Part Lot 1 Concession 2, geographic Township of Livingstone and Part Lot 32 Concession 2, geographic Township of McClintock for a distance of approximately 66 feet; AND THAT any and all improvements to the original allowance for road as described above are the sole responsibility of the Licensee and the Township of Algonquin Highlands assumes no liability, responsibility or obligation whatsoever to construct, maintain and/or repair the said road allowance; AND THAT the Reeve and CAO/Clerk are authorized to sign the License of Occupation Agreement of behalf of the Township. CARRIED
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council acknowledges receipt of Planning Report PL- 024-17 prepared by Sean O'Callaghan and dated April 6, 2017 regarding a proposed severance of lands located at Part Lot 5 Concession 4, geographic Township of Stanhope - 1094 Twin Rocks Lane submitted by Greg Bishop on behalf of Mark Ford; AND THAT Council supports, in principle, the proposed severance subject to the following conditions: 1. Payment of taxes including penalty and interest; 2. A copy of the draft Reference Plan be submitted to the Planner of the Township of Algonquin Highlands for review and comment prior to the registration of the Plan; 3. Settlement of 5% parkland dedication or cash-in-lieu in the amount of $250.00 for the severed parcel shall be paid to the Township of Algonquin Highlands, pursuant to Section 51.1 of the Planning Act; 4. That a Planning Application (ie: zoning amendment) be submitted to recognize the deficient lot frontage of the retained property (1030 Twin Rocks Lane); 5. That a zoning amendment application be submitted to rezone benefiting lands (1094 Twin Rocks Lane) from Rural (RU) to Shoreline Residential Two (SR2); and 6. Confirmation that the Right-of-Way known as Twin Rocks Lane will continue to provide uninterrupted access to those who currently use it. CARRIED
Moved by: Councillor Brian Lynch Seconded by: Deputy-Reeve Liz Danielsen BE IT RESOLVED THAT Council acknowledges receipt of Planning Report PL- 025-17 regarding the proposed road allowance closing between Concessions 12 and 13, Lot 18 geographic Township of Stanhope submitted by Sean O'Callaghan and dated April 6, 2017;
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AND THAT Council deems the said road allowance to be surplus and concurs with the recommendation made in the said report and directs a by-law to stop-up, close and convey the said road allowance be tabled for further consideration. CARRIED
Moved by: Councillor Lisa Barry Seconded by: Councillor Marlene Kyle BE IT RESOLVED THAT By-Law 2017-40 being a by-law to stop-up close and convey to the abutting property owners parts of the original road allowance between Concession 12 and 13, Lot 18 geographic Township of Stanhope on Big Hawk Lake more particularly described as Parts 1 and 2 on Plan 19R-9818, Parts 1, 2, 3, 4, 5 and 6 on Plan 19R-9820 and Parts 1, 2, 3, 4 and 5 on Plan 19R-9823 in accordance with the Municipal Act, 2001, S.O. 2001 as amended and Schedule A attached hereto be received and read a first time, be considered read a second and third time and finally passed with the Corporate Seal affixed. CARRIED
Moved by: Deputy-Reeve Liz Danielsen Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council acknowledges receipt of Report PL-026-17 regarding the rezoning of lands located at Pt Lot 10 Concession 9, geographic Township of Stanhope (CLUB 35) submitted by Sean O'Callaghan and dated April 6, 2017; AND THAT Council directs that a by-law be tabled for further consideration. CARRIED
Moved by: Councillor Lisa Barry Seconded by: Councillor Marlene Kyle BE IT RESOLVED THAT By-Law 2017-41 being a by-law to rezone lands located at Pt Lot 10 Concession 9, geographic Township of Stanhope (Club 35) from Community Facility (CF) Zone to Hamlet Residential – Two (HR-2) Zone and to recognize the existing structure as a legal non-complying structure and to recognize the minimum lot area to be 2266 sq. m (0.22ha) in accordance with the Planning Act and Schedule A attached hereto be received and read a first time, be considered read a second and third time and finally passed with the Corporate Seal affixed. CARRIED
Moved by: Councillor Marlene Kyle Seconded by: Councillor Lisa Barry BE IT RESOLVED THAT Council approves, in principle, an application by Aaron and Nicole Court to stop-up, close and convey part of the shore road allowance fronting their property located at Lot 12 Concession 1, geographic Township of McClintock ; AND THAT Council approval shall be subject to the applicants relocating a wood sided shed from straddling the property line onto their property with proper setbacks in accordance with the Township's Zoning By-Law; AND THAT the applicants are requested to proceed in accordance with the Township's Shore Road Allowance Closing Procedure. CARRIED
Moved by: Councillor Brian Lynch Seconded by: Councillor Lisa Barry BE IT RESOLVED THAT Council accepts, with regret, the resignation of Mr. Jim Harrison from the Algonquin Highlands Committee of Adjustment; AND THAT Council extends sincere appreciation to Mr. Harrison for his dedication to the committee for the many years. CARRIED
Moved by: Councillor Brian Lynch Seconded by: Councillor Lisa Barry
April 6, 2017 Regular Council Meeting. Page 8 of 95 AGENDA ITEM #a
BE IT RESOLVED THAT Councillor Marlene Kyle is hereby appointed to the Committee of Adjustment on an interim basis, until new members are appointed. CARRIED
EXTERNAL BOARD MEETINGS
Council reported on each of their respective external boards.
GENERAL BUSINESS
None.
CLOSED SESSION
None.
CONFIRMATORY BY-LAW
Moved by: Councillor Lisa Barry Seconded by: Deputy-Reeve Liz Danielsen BE IT RESOLVED THAT By-Law 2017-42 being a by-law to confirm the proceedings of Council at its regular meeting held April 6, 2017 be received and read a first time, considered read a second and third time and finally passed with the Corporate Seal affixed. CARRIED
ADJOURNMENT
Moved by: Councillor Lisa Barry Seconded by: Councillor Brian Lynch BE IT RESOLVED THAT Council hereby adjourns its regular meeting at 11:07 a.m. CARRIED
Certified Correct
Reeve Carol Moffatt
Seal
CAO/Clerk Angie Bird
April 6, 2017 Regular Council Meeting. Page 9 of 95 AGENDA ITEM #a
DRAFT FOR DISCUSSION PURPOSES ONLY
THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS
CONSOLIDATED FINANCIAL STATEMENTS
DECEMBER 31, 2016
Ms. MaryAnne Poland & Mr. Carl Pahapill - Pahapill and Assoc... Page 10 of 95 AGENDA ITEM #a
THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS INDEX TO CONSOLIDATED FINANCIAL STATEMENTS DRAFT FOR DISCUSSION PURPOSES ONLY Page
Independent Auditors' Report 1
Consolidated Statement of Financial Position 2
Consolidated Statement of Operations 3
Consolidated Statement of Change in Net Financial Assets 4
Consolidated Statement of Cash Flow 5
Notes to the Consolidated Financial Statements 6 - 15
Schedule 1 - Consolidated Schedule of Tangible Capital Assets 16
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1
INDEPENDENT AUDITORS' REPORT
To theDRAFT Members of Council, FOR Inhabitants DISCUSSION and Ratepayers of PURPOSES ONLY The Corporation of the Township of Algonquin Highlands
We have audited the accompanying consolidated financial statements of The Corporation of the Township of Algonquin Highlands, which comprise of the consolidated statement of financial position as at December 31, 2016 and the consolidated statements of operations, the consolidated change in its net financial assets and consolidated cash flows for the year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these consolidated financial statements in accordance with Canadian public sector accounting standards, and for such internal control as management determines is necessary to enable the preparation of consolidated financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility Our responsibility is to express an opinion on these consolidated financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the consolidated financial statements are free from material misstatement.
An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the consolidated financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the consolidated financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the consolidated financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the consolidated financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion In our opinion, the consolidated financial statements present fairly, in all material respects, the consolidated financial position of The Corporation of the Township of Algonquin Highlands as at December 31, 2016, and the consolidated results of its operations, the consolidated change in its net financial assets and its consolidated cash flows for the year then ended in accordance with Canadian public sector accounting standards.
Huntsville, Ontario Pahapill and Associates Professional Corporation Chartered Professional Accountants Authorized to practise public accounting by The Chartered Professional Accountants of Ontario
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2
THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS CONSOLIDATED STATEMENT OF FINANCIAL POSITION AS ADRAFTT DECEMBER 31, FOR 2016 DISCUSSION PURPOSES ONLY
2016 2015
FINANCIAL ASSETS Cash and cash equivalents $ 4,082,604 $ 4,248,906 Accounts receivable 1,285,567 1,311,761 5,368,171 5,560,667
LIABILITIES Accounts payable and accrued liabilities 667,747 1,105,564 Deferred revenue (Note 4) 226,268 194,473 Municipal debt (Note 5) 219,150 267,850 Landfill closure and post-closure liability (Note 7) 1,707,129 1,679,959 2,820,294 3,247,846 NET FINANCIAL ASSETS 2,547,877 2,312,821
NON-FINANCIAL ASSETS Tangible capital assets - net (Note 10, Schedule 1) 13,670,643 13,075,634 Inventories of supplies 31,883 14,187 Prepaid expenses 22,870 19,746 13,725,396 13,109,567
ACCUMULATED SURPLUS $ 16,273,273 $ 15,422,388
CONTINGENT LIABILITIES (Note 8)
COMMITMENTS (Note 9)
APPROVED ON BEHALF OF COUNCIL:
______Reeve
The accompanying notes and schedules are an integral part of these financial statements
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3
THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS CONSOLIDATED STATEMENT OF OPERATIONS FOR DRAFTTHE YEAR ENDED FOR DECEMBER DISCUSSION 31, 2016 PURPOSES ONLY
Budget Actual Actual 2016 2016 2015 (Note 12)
REVENUE Property taxes $ 4,594,873 $ 4,627,581 $ 4,310,197 User fees 997,398 1,188,137 1,154,060 Government transfers 1,034,576 1,127,142 1,184,187 Other municipalities 186,590 222,239 166,412 Other 272,230 397,188 365,691 TOTAL REVENUE 7,085,667 7,562,287 7,180,547
EXPENSES General government 910,426 884,708 849,874 Protection to persons and property 1,772,062 1,707,329 1,353,047 Transportation services 2,430,528 2,239,434 2,201,762 Environmental services 731,333 716,720 909,156 Health services 23,920 40,621 15,993 Recreation and culture 1,122,519 978,676 939,253 Planning and development 148,541 143,914 111,389 TOTAL EXPENSES 7,139,329 6,711,402 6,380,474 ANNUAL SURPLUS (53,662) 850,885 800,073
ACCUMULATED SURPLUS, BEGINNING OF YEAR 15,422,388 15,422,388 14,622,315 ACCUMULATED SURPLUS, END OF YEAR $ 15,368,726 $ 16,273,273 $ 15,422,388
The accompanying notes and schedules are an integral part of these financial statements
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4 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS CONSOLIDATED STATEMENT OF CHANGE IN NET FINANCIAL ASSETS FOR DRAFTTHE YEAR ENDED FOR DECEMBER DISCUSSION 31, 2016 PURPOSES ONLY Budget Actual Actual 2016 2016 2015 (Note 12)
Annual surplus $ (53,662) $ 850,885 $ 800,073
Acquisition of tangible capital assets (1,756,007) (1,756,007) (1,807,538) Amortization of tangible capital assets 1,157,507 1,157,507 1,023,634 Allocation from work in progress - - 38,585 Loss (gain) on sale of tangible capital assets - (29,438) (61,416) Proceeds on sale of tangible capital assets - 32,929 61,416
Consumption of supplies inventories - (17,696) 13,613 Use of prepaid expenses - (3,124) (1,927)
Increase in net financial assets (652,162) 235,056 66,440
Net financial assets, beginning of year 2,312,821 2,312,821 2,246,381
Net financial assets, end of year $ 1,660,659 $ 2,547,877 $ 2,312,821
The accompanying notes and schedules are an integral part of these financial statements
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5 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS CONSOLIDATED STATEMENT OF CASH FLOW FOR DRAFTTHE YEAR ENDED FOR DECEMBER DISCUSSION 31, 2016 PURPOSES ONLY 2016 2015
Operating transactions Annual surplus (deficit) $ 850,885 $ 800,073 Non-cash charges to operations: Amortization 1,157,507 1,023,634 Loss (gain) on sale of tangible capital assets (29,438) (61,416)
1,978,954 1,762,291 Changes in non-cash assets and liabilities: Accounts receivable 26,194 328,272 Accounts payable and accrued liabilities (437,817) 163,155 Deferred revenue-general 31,795 (9,987) Landfill closure and post closure liability 27,170 104,304 Inventories of supplies (17,696) 13,613 Prepaid expenses (3,124) (1,927)
(373,478) 597,430
Cash provided by operating transactions 1,605,476 2,359,721
Capital transactions Acquisition of tangible capital assets (1,756,007) (1,807,538) Allocation from work in progress - 38,585 Proceeds on disposal of tangible capital asset 32,929 61,416
Cash applied to capital transactions (1,723,078) (1,707,537)
Investing transactions
Cash provided by investing transactions - -
Financing transactions Debt principal repayments (48,700) (48,700)
Cash applied to financing transactions (48,700) (48,700)
Net change in cash and cash equivalents (166,302) 603,484
Cash and cash equivalents, beginning of year 4,248,906 3,645,422
Cash and cash equivalents, end of year $ 4,082,604 $ 4,248,906
Cash flow supplementary information: Taxation and investment interest income received $ 188,232 $ 189,850 Interest paid 9,560 11,349
Net interest received $ 178,672 $ 178,501
The accompanying notes and schedules are an integral part of these financial statements
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THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 6 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
The CorporationDRAFT of the FOR Township DISCUSSION of Algonquin Highlands is a PURPOSESlower tier municipality in ONLYthe Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act, 2001, Planning Act, Building Code Act and other related legislation.
1. SIGNIFICANT ACCOUNTING POLICIES The consolidated financial statements of the Corporation of the Township of Algonquin Highlands (the "Municipality") are prepared by management in accordance with Canadian generally accepted accounting principles for local governments as recommended in the Public Sector Accounting Board of the Chartered Professional Accountants Canada. Significant aspects of the accounting policies adopted by the Municipality are as follows:
(a) Reporting Entity These consolidated statements reflect the assets, liabilities, revenues, expenses and reserve and reserve fund balances of the reporting entity. The reporting entity is comprised of all committees of Council and the boards, joint boards and municipal enterprises for which Council is politically accountable as follows:
(i) Consolidated entities The following local boards are consolidated: Algonquin Highlands Cemetery Board
Inter-organizational transactions and balances between these organizations are eliminated.
(ii) Accounting for school board and the County of Haliburton transactions The taxation, other revenues, expenses, assets and liabilities with respect to the operations of the school boards and the County of Haliburton are not reflected in these consolidated financial statements.
(iii) Trust funds Trust funds administered by the Municipality are not included in these consolidated financial statements, but are reported separately on the trust funds financial statements.
(b) Basis of Accounting
(i) Accrual basis of accounting Sources of financing and expenditures are reported on the accrual basis of accounting. This method recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay.
(ii) Non-financial assets Non-financial assets are not available to discharge existing liabilities but are held for use in the provision of Municipal services. They have useful lives extending beyond the current year and are not intended for sale in the ordinary course of operations.
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THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 7 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
DRAFT FOR(a) Tangible DISCUSSION capital assets PURPOSES ONLY Tangible capital assets are recorded at cost less accumulated amortization, which includes all amounts that are directly attributable to acquisition, construction, development or betterment of the asset. Tangible capital assets received as donations are recorded at their fair value at the date of receipt. The cost, less residual value, of the tangible capital assets are amortized on a straight-line basis over their estimated useful lives as follows:
Land improvements - 15 years Buildings - 40 years Machinery, equipment and furniture - 5 to 20 years Vehicles - 3 to 10 years Roads - 15 to 40 years Bridges - 15 to 40 years Lagoon - 15 to 40 years
A full year of amortization is taken in the year of acquisition and no amortization is taken in the year of disposal. Assets under construction are not amortized until the asset is available for productive use.
The Municipality has a capitalization threshold of $5,000; individual tangible capital assets, or pooled assets of lesser value are expensed in the year of purchase.
(b) Inventories of supplies Inventories held for consumption are recorded at the lower of cost and replacement cost.
(iii) Reserves and reserve funds Certain amounts, as approved by Council, are set aside in reserves and reserve funds for future operating and capital purposes. Balances related to these funds are included in the accumulated surplus of the Consolidated Statement of Financial Position.
(iv) Government transfers Government transfers are recognized in the financial statements as revenues in the period in which events giving rise to the transfers occur, providing the transfers are authorized, any eligibility criteria have been met, and reasonable estimates of the amounts can be made.
(v) Deferred revenue The Municipality receives gas tax revenue from the Federal Government and payments in lieu of parkland under the authority of provincial legislation and Municipal by-laws. These funds are restricted in their use and until applied to the applicable expenditures are recorded as deferred revenue. Amounts applied to qualifying expenditures are recorded as revenue in the fiscal period they are expended. The Municipality also defers recognition of certain government grants which have been collected but for which the related expenditures have yet to be incurred. These amounts will be recognized as revenues in the fiscal year the services are performed.
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THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 8 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
DRAFT(vi) FORTaxation andDISCUSSION related revenues PURPOSES ONLY Property tax billings are prepared by the Municipality based on assessment rolls issued by the Municipal Property Assessment Corporation ("MPAC"). Tax rates are established annually by Council, incorporating amounts to be raised for local services and amounts the Municipality is required to collect on behalf of the Province of Ontario in respect of education taxes. A normal part of the assessment process is the issue of supplementary assessment rolls which provide updated information with respect to changes in property assessment. Once a supplementary assessment roll is received, the Municipality determines the taxes applicable and renders supplementary tax billings. Taxation revenues are recorded at the time tax billings are issued. Assessments and the related property taxes are subject to appeal. Tax adjustments as a result of appeals are recorded when the result of the appeal process is known. The Municipality is entitled to collect interest and penalties on overdue taxes. These revenues are recorded in the period the interest and penalties are levied.
(vii) Pensions The Municipality accounts for its participation in the Ontario Municipal Employee Retirement System (OMERS), a multi-employer public sector pension fund, as a defined contribution plan.
(viii) Use of estimates The preparation of consolidated financial statements in conformity with Canadian generally accepted accounting principles established by PSAB requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements, and the reported amounts of revenues and expenses during the period. Significant items subject to such estimates and assumptions include valuation allowances for accounts receivable and solid waste landfill closure and post-closure liabilities. Actual results could differ from management's best estimates as additional information becomes available in the future. The estimates are reviewed periodically and any resulting adjustments are reported in earnings in the year in which they become known.
2. OPERATIONS OF SCHOOL BOARDS AND THE COUNTY OF HALIBURTON Further to Note 1(a)(ii), the Municipality is required to collect property taxes and payments-in-lieu of taxes on the behalf of the school boards and the County of Haliburton. The amounts collected, remitted and outstanding are as follows:
2016 2016 2016 2015 School County Total Total Boards
Payable at the beginning of the year $ 36,639 $ 25,726 $ 62,365 $ 72,371 Taxation and payments-in-lieu, net of 3,029,645 2,992,023 6,021,668 5,912,028 adjustments Remitted during the year (3,066,284) (3,017,749) (6,084,033) (5,922,034) Payable at the end of the year $ - $ - $ - $ 62,365
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THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 9 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
3. DRAFTTRUST FUNDS FOR DISCUSSION PURPOSES ONLY Trust funds administered by the Township amounting to $117,065 (2015 $111,735) have not been included in the Consolidated Statement of Financial Position nor have their operations been included in the Consolidated Statement of Operations. As such balances are held in trust by the Municipality for the benefit of others, they are not presented as part of the Municipality's financial position or operations.
4. DEFERRED REVENUE The 2016 continuity of transactions within the obligatory reserve funds and other deferred revenue are described below:
Balance Contributions Interest Amounts Balance beginning of received earned taken into end of year year revenue Parkland $ 99,625 $ 3,700 $ 733 $ (40,000) $ 64,058 Federal gas tax 25,472 65,549 343 (56,000) 35,364 Other 69,376 126,846 - (69,376) 126,846 $ 194,473 $ 196,095 $ 1,076 $ (165,376) $ 226,268
5. MUNICIPAL DEBT (a) The balance of the municipal debt reported on the Consolidated Statement of Financial Position is made up of the following: 2016 2015
Debenture issued to Ontario Infrastructure Projects Corporation, repayable in semi-annual instalments of $24,350 plus interest at 3.73% per annum, due May 3, 2021. $ 219,150 $ 267,850 $ 219,150 $ 267,850
(b) Future estimated principal and interest payments on the municipal debt are as follows: Principal Interest
2017 $ 48,700 $ 7,717 2018 48,700 5,900 2019 48,700 4,103 2020 48,700 2,265 2021 24,350 453 $ 219,150 $ 20,438
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THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 10 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
DRAFT(c) Total charges FOR for the DISCUSSION year for municipal debt which PURPOSES are reported in the financial ONLY statements are as follows: 2016 2015
Principal payments $ 48,700 $ 48,700 Interest 9,560 11,349 $ 58,260 $ 60,049
The annual principal and interest payments required to service the Municipality's debt were within the annual debt repayment limit of $1,255,441 prescribed by the Ministry of Municipal Affairs and Housing.
6. CREDIT FACILITY AGREEMENT The Township has a revolving credit facility agreement with its main financial institution. The amount available at any time for facility A is limited to $700,000 (2015 $700,000) via an operating loan. Any balance borrowed will accrue interest at the bank's prime lending rate plus 0.50% per annum. The amount available at any time for facility B is limited to $1,000,000 (2015 $2,000,000) via an operating loan. Any balance borrowed will accrue interest at the bank's prime lending rate plus 0.50% per annum. Council authorized the temporary borrowing limit by By-law 2016-2, of which NIL (2015 NIL) was used at the end of the year.
7. LANDFILL CLOSURE AND POST CLOSURE LIABILITY Commencing in 2001, the local government accounting standards issued by the Public Sector Accounting Board of the Canadian Institute of Chartered Accountants require that municipalities recognize a liability related to the closure of solid waste landfill sites. This liability encompasses all costs related to the closure and subsequent maintenance of such sites. The liability is recognized in the financial statements over the operating life of the solid waste disposal site, in proportion to its utilized capacity.
The Township is responsible for the operation and maintenance of five waste disposal sites. The total landfill closure and post-closure estimates for the usable footprints are as follows:
Total estimated expenditures for closure and post-closure care $2,791,880 Reported liability in current year $1,707,129 Total expenditures remaining to be recognized $1,084,751 Utilization/year 4,088m3 Estimated remaining usable capacity 165,810m3 Remaining landfill site life 86 years Number of years required for post-closure care 25 years
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THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 11 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
8. DRAFTCONTINGENT FOR LIABILITIES DISCUSSION PURPOSES ONLY In the normal course of business, the municipality is named to lawsuits related to its operations. Management is of the view that these lawsuits are without merit and any settlement would not be material to the financial position of the municipality.
9. COMMITMENTS The Township entered into a three year service agreement for site attendant services at all five (5) of the Townships municipal landfill sites and recycling centres. One year remains on this agreement which has annual costs of approximately $140,000 with an annual increase of 2%.
Subsequent to the year end, the Township entered into a construction services agreement in the amount of $268,000 for the completion of improvements to the municipal offices.
10. TANGIBLE CAPITAL ASSETS Schedule 1 provides information on the tangible capital assets of the Municipality by major asset class. Additional information relating to these assets is provided below.
(a) Works of art and historical artifacts Works of art and historical artifacts owned by the Municipality are not included in the tangible capital assets reported on the Consolidated Statement of Financial Position. The Municipality owns a number of paintings and other pieces of artwork that are prominently displayed in municipal buildings as well as many historical artifacts housed at the Municipality's museum.
(b) Capitalization of interest The Municipality has a policy of expensing borrowing costs related to the acquisition of tangible capital assets.
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12 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016 DRAFT FOR DISCUSSION PURPOSES ONLY 11. SEGMENT DISCLOSURES AND EXPENDITURES BY OBJECT The Municipality and its Boards and Committees provide a wide range of services to its citizens. The schedule and segment disclosure provides a breakdown of the annual surplus (deficit) reported on the Consolidated Statement of Operations by major reporting segment. The segments correspond to the major functional categories used in the Municipality's Financial Information Return, which include the following activities:
General Government This segment includes Council, Clerk's Department, and Treasury. This area supports the operating departments in implementing priorities of Council and provides strategic leadership on issues relating to governance, strategic planning and service delivery.
Protection to Persons and Property This segment includes fire, police, building inspection, and bylaw enforcement. Police services are provided by the Ontario Provincial Police under contract.
Transportation Services Transportation Services include roadway systems and winter control.
Environmental Services This segment includes solid waste and lagoon management.
Health Services This segment includes cemeteries.
Recreation and Culture This segment includes parks, recreation programs, recreation facilities and library services.
Planning and Development This segment includes activities related to planning, zoning and economic development.
Unallocated Amounts Items are recorded as unallocated amounts when there is no reasonable basis for allocating them to a segment. Major items included in this category are property taxation and related penalty and interest charges, and the municipality's annual Ontario Municipal Partnership Fund unconditional grant.
In preparation of segmented financial information, some allocation of expenses is made. This generally includes charges of rent to specific segments.
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13 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year EndedDRAFT December 31, 2016 FOR DISCUSSION PURPOSES ONLY
11. SEGMENT DISCLOSURES AND EXPENDITURES BY OBJECT (continued)
FOR THE YEAR ENDED DECEMBER 31, 2016 General Protection to Transportation Environmental Health Recreation Planning Unallocated Consolidated Government Persons and Services Services Services and and Amounts Property Culture Development
REVENUE Property taxes $ - $ - $ - $ - $ - $ - $ - $ 4,627,581 $ 4,627,581 User fees 22,025 211,713 262,679 213,520 13,642 424,212 40,346 - 1,188,137 Government transfers - 2,813 986,200 (2,118) - 140,247 - - 1,127,142 Other municipalities 5,000 18,618 180,545 - - 18,076 - - 222,239 Other 188,232 94,983 - 3,615 2,896 20,878 - 86,584 397,188 TOTAL REVENUE 215,257 328,127 1,429,424 215,017 16,538 603,413 40,346 4,714,165 7,562,287
EXPENSES Salaries, wages and benefits 650,231 472,723 832,469 122,490 16,495 533,009 106,453 - 2,733,870 Long-term debt charges (interest) - 9,560 ------9,560 Operating expenses 225,702 1,069,153 524,697 554,732 24,126 381,110 30,945 - 2,810,465 Amortization 8,775 155,893 882,268 39,498 - 64,557 6,516 - 1,157,507 TOTAL EXPENSES 884,708 1,707,329 2,239,434 716,720 40,621 978,676 143,914 - 6,711,402 ANNUAL SURPLUS (DEFICIT) $ (669,451) $ (1,379,202) $ (810,010) $ (501,703) $ (24,083) $ (375,263) $ (103,568) $ 4,714,165 $ 850,885 Page 24 of 95 AGENDA ITEM #a Ms. MaryAnne Poland & Mr. Carl Pahapill - and Assoc...
14 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year EndedDRAFT December 31, 2016 FOR DISCUSSION PURPOSES ONLY
11. SEGMENT DISCLOSURES AND EXPENDITURES BY OBJECT (continued)
FOR THE YEAR ENDED DECEMBER 31, 2015 General Protection to Transportation Environmental Health Recreation Planning Unallocated Consolidated Government Persons and Services Services Services and and Amounts Property Culture Development
REVENUE Property taxes $ - $ - $ - $ - $ - $ - $ - $ 4,310,197 $ 4,310,197 User fees 135,326 151,856 264,130 205,392 11,884 366,802 18,670 - 1,154,060 Government transfers - 4,861 1,003,902 69,259 - 106,165 - - 1,184,187 Other municipalities 5,000 18,157 132,071 - - 11,184 - - 166,412 Other 189,850 71,229 - 2,175 2,996 26,380 46,354 26,707 365,691 TOTAL REVENUE 330,176 246,103 1,400,103 276,826 14,880 510,531 65,024 4,336,904 7,180,547
EXPENSES Salaries, wages and benefits 634,569 460,361 764,105 147,096 12,193 527,778 67,844 - 2,613,946 Long-term debt charges (interest) - 11,349 ------11,349 Operating expenses 206,529 765,522 641,490 720,701 3,800 355,916 37,587 - 2,731,545 Amortization 8,776 115,815 796,167 41,359 - 55,559 5,958 - 1,023,634 TOTAL EXPENSES 849,874 1,353,047 2,201,762 909,156 15,993 939,253 111,389 - 6,380,474 ANNUAL SURPLUS (DEFICIT) $ (519,698) $ (1,106,944) $ (801,659) $ (632,330) $ (1,113) $ (428,722) $ (46,365) $ 4,336,904 $ 800,073 Page 25 of 95 AGENDA ITEM #a AGENDA ITEM #a
THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS 15 NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTS Year Ended December 31, 2016
12. DRAFTBUDGET FIGURES FOR DISCUSSION PURPOSES ONLY The unaudited budget adopted for the current year was prepared on a fund basis, and has been restated to conform with the accounting and reporting standards adopted for the current year actual results.
13. PENSION AGREEMENTS The Municipality makes contributions to the Ontario Municipal Employee Retirement Fund (OMERS), which is a multi-employer plan, on behalf of certain members of its staff. The plan is a defined benefit plan which specifies the amount of the retirement benefit to be received by the employees based on the length of service and rates of pay.
The amount contributed to OMERS for 2016 was $167,776 (2015 $155,230) for current service and is included as an expense on the Consolidated Statement of Operations.
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16
THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS CONSOLIDADRAFTTED SCHEDULE OF FOR TANGIBLE CADISCUSSIONPITAL ASSETS PURPOSES ONLY FOR THE YEAR ENDED DECEMBER 31, 2016 Schedule 1
Land Buildings Machinery, Vehicles Roads Lagoon Assets TOTAL TOTAL and Equipment and Under 2016 2015 Land and Bridges Construction Improvements Furniture COST Balance, beginning of year $ 5,027,286 $ 4,930,871 $ 1,342,645 $ 4,103,998 $ 11,388,763 $ 137,053 $ - $ 26,930,616 $ 25,223,079 Additions and betterments 49,374 104,469 85,778 684,915 410,860 - 420,611 1,756,007 1,807,538 Disposals and writedowns - (17,774) - (279,159) (251,995) - - (548,928) (61,416) Allocation from work in progress ------(38,585) BALANCE, END OF YEAR 5,076,660 5,017,566 1,428,423 4,509,754 11,547,628 137,053 420,611 28,137,695 26,930,616
ACCUMULATED AMORTIZATION Balance, beginning of year 569,058 1,390,489 600,938 2,499,535 8,770,978 23,984 - 13,854,982 12,892,764 Annual amortization 196,280 118,009 102,797 290,630 446,365 3,426 - 1,157,507 1,023,634 Amortization disposals - (17,774) - (275,668) (251,995) - - (545,437) (61,416) BALANCE, END OF YEAR 765,338 1,490,724 703,735 2,514,497 8,965,348 27,410 - 14,467,052 13,854,982 TANGIBLE CAPITAL ASSETS-NET $ 4,311,322 $ 3,526,842 $ 724,688 $ 1,995,257 $ 2,582,280 $ 109,643 $ 420,611 $ 13,670,643 $ 13,075,634 Page 27 of 95 AGENDA ITEM #a AGENDA ITEM #a
DRAFT FOR DISCUSSION PURPOSES ONLY
THE CORPORATION OF THE
TOWNSHIP OF ALGONQUIN HIGHLANDS
TRUST FUNDS FINANCIAL STATEMENTS
YEAR ENDED DECEMBER 31, 2016
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1
INDEPENDENT AUDITORS' REPORT TRUST FUNDS
To theDRAFT Members of Council, FOR Inhabitants DISCUSSION and Ratepayers of the PURPOSES ONLY Corporation of the Township of Algonquin Highlands
Report on the Financial Statements We have audited the accompanying financial statements of the trust funds of the Corporation of the Township of Algonquin Highlands, which comprise of the statement of financial position as at December 31, 2016 and the statement of financial activities and changes in accumulated surplus for the year then ended, and a summary of significant accounting policies and other explanatory information.
Management's Responsibility for the Financial Statements The Township's management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian public sector accounting standards and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
Auditor's Responsibility Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the financial statements.
We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion.
Opinion In our opinion, the financial statements present fairly, in all material respects, the financial position of the trust funds of the Corporation of the Township of Algonquin Highlands as at December 31, 2016, and its statement of financial activities and changes in accumulated surplus for the year then ended in accordance with Canadian public sector accounting standards.
Huntsville, Ontario Pahapill and Associates Professional Corporation Chartered Professional Accountants Authorized to practise public accounting by The Chartered Professional Accountants of Ontario
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2 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS TRUST FUNDS STATEMENT OF FINANCIAL ACTIVITIES AND CHANGES IN ACCUMULATED SURPLUS FOR THE YEAR ENDED DECEMBER 31, 2016
Cemetery Total Total DRAFT FOR DISCUSSIONTrust 2016 PURPOSES2015 ONLY
Revenue Interest earned $ 2,658 $ 2,658 $ 2,739 Perpetual care receipts 4,500 4,500 4,550 Capital dividends 808 808 (166)
Total Revenue 7,966 7,966 7,123
Expenditures Transfer to Cemetery Board 2,354 2,354 2,414 Investment fees 282 282 290
Total Expenditures 2,636 2,636 2,704
Net Surplus (deficit) 5,330 5,330 4,419 Opening Accumulated Surplus 111,735 111,735 107,316
Closing Accumulated Surplus $ 117,065 $ 117,065 $ 111,735
STATEMENT OF FINANCIAL POSITION AS AT DECEMBER 31, 2016
Cemetery Total Total Trust 2016 2015
Financial Assets
Cash 50,059 50,059 39,431 Investments (Note 2) 62,812 62,812 68,074 Due from Cemetery Board 4,194 4,194 4,230
$ 117,065 $ 117,065 $ 111,735
Liabilities and Accumulated Surplus
Accumulated surplus 117,065 117,065 111,735
$ 117,065 $ 117,065 $ 111,735
The accompanying notes are an integral part of these financial statements
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3 THE CORPORATION OF THE TOWNSHIP OF ALGONQUIN HIGHLANDS TRUST FUNDS NOTES TO THE FINANCIAL STATEMENTS Year Ended December 31, 2016 DRAFT FOR DISCUSSION PURPOSES ONLY 1. ACCOUNTING POLICIES Basis of Accounting (a) (i) Sources of financing and expenditures are reported on the accrual basis of accounting.
(ii) The accrual basis of accounting recognizes revenues as they become available and measurable; expenditures are recognized as they are incurred and measurable as a result of receipt of goods or services and the creation of a legal obligation to pay.
(b) Temporary Investments Investments are reported at cost plus accrued interest.
2. INVESTMENTS Perpetual Care investments, recorded at cost, consist of the following:
Market 2016 2015 Value
Units held by the Anglican Diocese of Toronto for: $ 37,775 $ 26,483 $ 25,483 St. Peter's Anglican Cemetery Scotiatrust bond fund for: 36,789 36,329 35,021 Maple Lake United Cemetery Guaranteed Investment Certificates bearing interest - - 7,570 at rates from 0.9% to 1.3% and maturing between February 2016 and July 2016 for Zion United Cemetery
$ 74,564 $ 62,812 $ 68,074
3. CARE AND MAINTENANCE FUND The Care and Maintenance Fund administered by the Township is funded by the sale of cemetery interment rights and markers. These funds are invested and earnings derived there from are used to perform maintenance to the Township's cemeteries. The operations and investments of the fund are undertaken by the Township in accordance with the regulations of the Funeral, Burial and Cremation Services Act, 2002.
4. INTEREST INCOME In 2016 $2,354 (2015 $2,414) of care and maintenance interest was earned and transferred to the Cemetery.
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STAFF REPORT TO COUNCIL
Department: Building / By-Law Enforcement Staff Name: DAVID ROGERS
Date: April 20th, 2017 Report Number: BLDG -006-17
Subject: Monthly Activities –March 2017.
Summary of Activities: For the period ending March 2017.
Health & Safety
No issues to report.
Administration
Filed monthly stats reports with MPAC and Stats Canada.
Chief Building Official and Planner site visit to post property rezoning.
Chief Building Official and Planner site visit for shore road allowance closing.
Chief Building Official attended meetings with contractor regarding office renovation.
Continually purging outstanding files for clearance and closure and forwarding a list of closed permits to MPAC on a monthly basis, includes site visits.
Deputy Chief Building Official completed the weekly and monthly testing of the AED’s Township Office, Stanhope Community Centre and the Airport.
Responding to numerous inquiries regarding building permit application process and zoning.
Chief Building Official reviewed information regarding a septic re-inspection program to prepare and issue RFP.
Chief Building Official site meeting with Fire Chief and Training Officer to view building for structural integrity for fire training exercise.
Building Permit Statistics
13 Building Permits Issued.
4 Septic Permits issued.
Total Building and septic Fees: $9,500.20
Report BLDG-006-17 re: Monthly Activities. Page 32 of 95 AGENDA ITEM #a
Page 2 of 3
Construction Value: $ 1,196,000.00
Year to date construction value $ 1,916,500.00
Building and By-Law Issues
Respond to 3 complaints.
1 Dog running at large.
1 Building no permit.
1 Zoning Bylaw infraction.
Upcoming/Planned Activities
Continually assisting MPAC with status of building permits.
Continuation of purging old permits, inspect and close permits.
Deputy Chief Building Official to arrange to complete Ministry Courses Large Buildings, Complex Buildings, Building Services and OBOA course the Building Official and the Law.
Building Permit Revenue Comparisons
Township of Algonquin Highlands Construction Permit/Revenue Comparison 2016/2017 2016 Statistics 2017 Statistics Month Total $ Amount Total # Total # Total $ Amount Total # Total # Of Permit Fees of Septic of Permits of Permit Fees of Septic of Permits January $ 7,047.80 2 8 $1,398.00 0 4 February $3,161.20 2 4 $5,441.00 1 8 March $20,308.00 2 23 $9,500.20 3 13 April $14,567.50 3 17 May $39,676.60 17 31 June $35,051.35 19 35 July $26,196.00 13 31 August $18,423.60 7 27 September $25,358.00 10 27 October $19,574.60 9 31 November $12,538.24 5 25 December $10,081.20 2 11 Totals $233,842.29 91 268 $16,339.20 4 25
Report BLDG-006-17 re: Monthly Activities. Page 33 of 95 AGENDA ITEM #a
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Recommendation:
THAT Council acknowledges receipt of Building By-Law Report BLDG-006-17 regarding Monthly Activities submitted by David Rogers and dated April 20th, 2017.
Respectfully Submitted By:
David Rogers Chief Building Official/By-Law Officer Township of Algonquin Highlands
Report BLDG-006-17 re: Monthly Activities. Page 34 of 95 AGENDA ITEM #a
STAFF REPORT TO COUNCIL
Department: Parks, Recreation & Trails Staff Name: Chris Card, Manager
Date: April 20, 2017 Report Number: PRT 013-17
Subject: Monthly Activity Report ______
Summary of Activities: For the period March 1 to 31st 2017
Health and Safety / Staff Training Maintenance staff member successfully completed Small Drinking Water Systems Operator Certificate Course. Begin in house training of Trail Technician for By-Law enforcement on Water Trails. Updated Material Safety Data Sheet binder for the Dorset Recreation Centre. Monthly health and safety inspections for all facilities completed.
Administration Creation and posting of RFQ for Algonquin Highlands Municipal Complex water systems upgrades. PRT Facebook Page at 1044 likes. Review of 2017 annual logging work schedules and identification of effected values within the water trails. PRT Manager and Trails Supervisor met with MNRF and representatives of Bancroft Minden Forestry Company on March 29 to discuss scheduled logging work plans and implications for 2017. Working with Dorset Lions to review and implement Dorset Park rehabilitation project. Creation of presentation to County Accessibility Advisory Committee for Dorset Park project and Stanhope Playground project – meeting to take place on April 12, 2017. Review of accessibility playground requirements in consideration of new playground plans at Stanhope Park. PRT Manager, Fire Chief and CBO met with architect to review SFCC rebuilding design plan considerations. PRT Manager met with Tulloch engineering to review foundation repair project for SFCC. Tulloch is developing a site plan to use in a request for tender to repair the leaking foundation and install proper drainage. Administration of truck tender. New truck has been ordered and is expected to arrive within 6 weeks. Interview of candidates for Trails Maintenance, Parks Maintenance, Dorset Day Camp, Swim Program. Positions offered for Trails, Parks and Swim. Continue to interview for Dorset Day Camp positions. Interviews for Stewardship Youth Rangers will commence after Easter weekend, 9 applications received for 4 positions, Team lead job has been filled with the team lead from 2016 returning. Completion of New Horizon’s For Seniors Grant administration, final report being prepared. PRT Manager has been in contact with recreation departments in Dysart et al. and Minden Hills to set up a meeting to discuss possibilities and sharing of information/knowledge between areas. If successful could turn this into something that happens more frequently. Facilitation of transfer payment agreement for Stewardship Youth Rangers for 2017 season. Employment letters prepared and distributed to 2017 returning staff.
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In preparation for recommendations on consistent administration of programming vs rental fees, PRT Manager will be discussing insurance implications with Townships’ insurance provider in April. Staff are currently conducting a review of neighbouring community practices. Posting and administration of call for volunteers for Stanhope Recreation Committee. Draft terms of reference created.
Trails Quotations for tree removal trails office and Dorset Parkette. Trees will be removed late April. Ski trails closed for the season on April 2, 2017. Spring hiking trail inspections started. Inventory of ski trail signage, new signs being designed for replacement. Trails revenue review:
Ski Pass Revenue Total: Rental Revenue to date: 2015/16 season = $4168 2016 = $1962 2016/17 season = $7973 2017 = $3429 Difference = $3805 Difference = $1467 Increase = %91 Increase = %75
Camping Revenue to date: Retail Revenue to date: 2016 = $36, 817 2016 = $166 2017 = $41, 787 2017 = $259 Difference = $4970 Difference = $93 Increase = %13.5 Increase = %56
Community Centres and Building Maintenance: Eavestrough, soffit and fascia replaced at OLCC where winter damage occurred. OLCC septic clean out pipe repairs and placed below grade to allow for snow plowing in that area. Riser lids placed on OLCC septic system pump out to facilitate future pumping. Order of 5 new windows to replace existing at the Dorset Recreation Centre, to be installed in May along with the other 7 which were delivered in December. Men’s bathroom painted at DRC. Accessible mirrors installed in DRC bathrooms. Water fountain installed at DRC. New fitness posters installed at DRC. Preparation and approval of grand re-opening event for DRC fitness room under NHSP grant. Installation of high efficiency lights to replace existing in Dorset Fitness Room.
Docks and Landings Complaint received and responded to regarding Kawagama Lake, Fletcher Landing where there is currently a wooden shed placed near the landing. Staff has confirmed that shed is on MNRF land and directed the complaint to the appropriate department. Kawagama Landing gazebo removed, decking replaced, railing quotes obtained, order placed, received and installed. Research, costing and ordering of new ramp. Request for Tender for new docks created and distributed, closing date is April 24. Preparation and submission of permit application for new docks at Kawagama Landing. Ice flows at Little Hawk landing caused damage to crib wall, repairs to the wall and damaged ramp are ongoing. Inquiries received from Kawagama Lake Cottagers Association regarding Kawagama Landing project. There is interest in possibly raising funds for the future installation of a gazebo if desired.
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Parks Research of accessibility standards for playground equipment and consultation requirements for consideration of installation of new playground in Stanhope and park upgrades in Dorset. Planning, costing and ordering of plant materials for township office garden. Accessible picnic tables and bear proof garbage container ordered for Log Chute. Baseball backstop and fencing removed at Dorset Park by Township Roads staff in preparation for rehabilitation project.
Dorset Tower: Pre-season meeting conducted with Tower Coordinator, product ordering has commenced. Tower will open on May 19, 2017. Order of new wireless pin pad which will allow entrance fees to be taken at the gate houses electronically where only cash has been accepted previously. Repairs made to cash register. 4 tower staff will be returning this season, one position is still available for a part time tower attendant. Development of erosion control strategy for eroded ground next to Peak a boo rock at the Dorset Tower. Pricing and ordering of materials for that project. Meeting set up with welding company to review some welding repairs required at Dorset Tower.
Equipment: Annual maintenance and storage of winter ski trail grooming equipment.
Water systems: Conduct site meetings with companies interested in the Request for Quotation for system upgrades to Algonquin Highlands Municipal Complex. Filter changes at all locations, system maintenance, bulbs changed where required based on recommended maintenance schedule.
Summary of Recreation Programming Activities
Programs: Dorset Recreation Centre Ongoing: Yoga, Drumming, YMCA employment services by appointment, Pickle Ball, Tai Chi, Yoga, Zumba Classes, “Koffee Klatch” (new name “Coffee, Conversation & Crafts”), Indoor Model Airplane & Helicopter Flying Club, Volleyball, Library, Weight & Fitness Room, Public Internet Access, Showers, Gym & Squash. Dorset Recreation Centre Attendance record for March logged 833 visitors. User / Membership Sales / Stats:
Sales March 1 to 31, Member Stats Feb 3 Mar 2 Apr 6 2017 10 Visit 149 150 161 Daily 180 Monthly 0 0 2 10 Visit 10 3 Month 2 2 0 Monthly 2 Annual 43 43 43 3 Month 0 Totals 198 199 210 Annual 3
Snowball: planning, development and delivery of the Wrap up Party / Meeting on March 7 – 21 attended. Uploaded 2017 Snowball photos and entered 2018 dates at dorsetsnowball.com. Planning for Wine, Words, Music & Art, applied for Special Occasion Permit, recruitment of artists, writers, musicians, winery, breweries and volunteers. Planning and promotion for Ukrainian Easter Egg Workshop.
Report PRT-013-17 re: Monthly Activities. Page 37 of 95 AGENDA ITEM #a
Page 4 of 5
Planning for Dorset spring clean-up, registered with Pitch In Canada and ordered free garbage bags. Oxtongue Lake Community Centre: VON SMART Exercise Classes, Knitting Classes & Tai Chi Classes continue. Facilitated 2 Stanhope Soccer League in-person registrations, March 14 & 25, processing of phone and email Soccer registrations, research regarding corporate sponsorships for Soccer League. Arranged 5 speakers for summer program at Oxtongue Lake Community Centre. Planning for Canada Day Celebration at the Oxtongue Lake Community Centre. Booked final advertising and arranged signage for OSRCF 2016/2017 program. Program now complete – final report due by June 30, 2017. Online Activities Calendar maintenance & related Facebook posts; April Dorset Recreation Centre newsletter preparation & distribution.
Meetings: Snowball Wrap Up Meeting, March 7, 2017. Oxtongue Lake Community Centre Committee Meeting March 20, 2017. Dorset Recreation Committee March 22, 2017. Prepared and distributed minutes for the Oxtongue Lake Community Centre Committee & Dorset Recreation Committee meetings.
Other: Preparation & distribution of monthly booking schedules for Oxtongue & Stanhope Community Centres.
Upcoming Programs & Events in April & May: Dorset Tai Chi spring session, Mondays at 10am. Stanhope Social Bridge on Mondays at 1pm. District of Muskoka Nia Classes at Dorset Rec Centre, Mondays at 1pm. Dorset Pickleball, Tuesdays and Fridays at 10:30am. Stanhope Shuffleboard on Tuesdays at 1pm, last Shuffleboard for the season is May 16, starts again Oct 10. Oxtongue Lake Community Centre VON SMART exercise classes on Wednesdays at 9am. Dorset Beginners Weight Training Classes, Wednesdays at 6:30pm, to April 28. Dorset Zumba Classes, Thursdays at 7pm. Oxtongue Lake Community Centre Knitting Classes on Thursdays at 1pm to April 27, next session in fall. Oxtongue Lake Community Centre Tai Chi Classes on Thursdays at 3pm to April 27, next session in fall. Dorset Adult Drop in Volleyball on Thursdays at 7:30pm. Dorset Koffee Klatch, new name: Coffee, Conversation & Crafts, Saturdays at 10am. Dorset Model Airplane & Helicopter flying on Saturdays at 10am to April 29. Dorset Recreation Committee Meeting on April 18 at 6:30pm. 13th Annual Evening of Wine, Words, Music & Art on Friday, April 21 starting at 6:30pm at Dorset Recreation Centre.
Report PRT-013-17 re: Monthly Activities. Page 38 of 95 AGENDA ITEM #a
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The Algonquin Snowmobile Club is hosting their annual end of season breakfast meeting at the Oxtongue Lake Community Centre on Saturday, April 22 from 8am to 10am. OLAC meeting at the Oxtongue Lake Community Centre on April 23 at 2pm. Oxtongue Lake Community Centre Committee Meeting on April 24 at 2pm. Stanhope Soccer League Meeting on Tuesday, April 25 at 7pm. Passport Clinic by MP Jamie Schmale at the Dorset Rec Centre on Thursday, April 27, 11am to 1pm. Dorset Pitch In, Saturday, May 6 from 9am to 11am, meeting at the Rec Centre to pick up supplies. Stanhope Firefighters’ Community Hall – Haliburton Highlands Quilt Guild, Wednesday, May 10 at 10am. Stone Tree Studio has booked the Dorset Rec Centre on Saturday May 13 to provide a children’s workshop called “Storytelling Thru the Arts”. St. Mary Magdalene Anglican Church has booked the Dorset Rec Centre to provide a Mother’s Day Dinner on Sunday, May 14. Summer swim program registration on Saturday, May 20 from 10am to 12pm at the Stanhope Firefighter’s Community Hall. Dorset Recreation Committee Meeting on Tuesday, May 23 at 6:30pm. Oxtongue Lake Community Centre Committee Meeting, Monday, May 29 at 2pm. Canada 150 Dorset Heritage Film Shorts at the Dorset Rec Centre on Wednesday, May 31 at 7pm.
Facility Usages for the period covering March 1 to 31, 2017:
Paid Rentals Programming Meetings 2016 4 2016 14 2016 3 DRC 2017 8 2017 33 2017 6 2016 3 2016 13 2016 0 OLCC 2017 2 2017 15 2017 1 2016 11 2016 2 2016 0 SFCC 2017 9 2017 2 2017 7
Recommendation:
THAT Council acknowledges receipt of Parks, Recreation and Trails Report PRT-013-17 regarding Monthly Activities submitted by Chris Card dated April 20, 2017.
Respectfully Submitted By:
Chris Card, Parks, Recreation & Trails Manager
Report PRT-013-17 re: Monthly Activities. Page 39 of 95 AGENDA ITEM #b
STAFF REPORT TO COUNCIL
Department: Parks, Recreation & Trails Staff Name: Chris Card, Manager
Date: April 20, 2017 Report Number: PRT 011-17
Subject: Dorset Recreation Centre Fitness Room Grand Re-opening ______
Background:
In 2016 the Township received funding to assist with a rehabilitation of the Dorset Recreation Centre Fitness Room. This allowed for the replacement and installation of 5 new pieces of exercise equipment, upgrades to electrical and lighting, installation of sport flooring, hydration station and an aerobics area.
Renovations throughout the room were also completed including paint, fitness posters and wall finishing’s. This initiative, along with the recent upgrades to facility showers/change rooms will increase opportunities for active living amongst community members.
Discussion:
As part of the grant application, staff committed to hosting a re-opening ceremony. Being that this funding initiative was directed at increasing opportunities for seniors for healthy active living; staff recommends hosting an opening ceremony to correspond with the 33rd annual celebration of senior’s month in Ontario. This event will include a ribbon cutting ceremony to be held at 12 noon on June 1, 2017. A media release will be sent out, inviting a photo opportunity and members of the public will be invited to attend and try out the new equipment. At the time of the opening staff would like to provide a fruit/veggie tray and light refreshments at a cost of $50.
Staff will also prepare information packages on the rec centre offerings and membership opportunities to have as hand-outs available to those of the public who attend throughout the day. For the week following staff would like to have the fitness room remain open, free of charge until June 11 so that people can come out and see for themselves the excellent new improvements. The intent of allowing free access is to act as a promotional initiative which will strive to increase awareness of the available fitness space and offerings at the Dorset Recreation Centre and encourage visitors to return for future use.
Any media relations or events, as specified in the grant agreement, must first be approved by the grant administrator. Staff have developed a draft of a press release for this event which is attached to this report for Council review. This event and associated press release has been reviewed and approved by the grant administrator.
Report PRT-011-17 re: Dorset Recreation Centre Fitness Room ... Page 40 of 95 AGENDA ITEM #b
Page 2 of 2
If Council approves of the event, staff would like to invite members of Council to attend the ribbon cutting photo opportunity and view the work that has been done to date.
Recommendation:
THAT Council acknowledges receipt of Parks, Recreation & Trails Report PRT 011-17 Dorset Recreation Centre Fitness Room Grand Re-opening submitted by Chris Card dated April 20, 2017;
AND THAT Council concurs with the recommendation to distribute the attached press release and host a grand re-opening ceremony on June 1, 2017 as required under the grant agreement;
AND THAT Council approves opening the Dorset Recreation Centre Fitness Room to be used free of fees for the week of June 1st to June 11, 2017 in conjunction with the grand re-opening and Seniors’ Month in Ontario.
Respectfully Submitted By: Chris Card,
Parks, Recreation & Trails Manager
Report PRT-011-17 re: Dorset Recreation Centre Fitness Room ... Page 41 of 95 AGENDA ITEM #b
May 15, 2017
- PRESS RELEASE -
Grand re-opening of the Dorset Recreation Centre Fitness Room
The Township of Algonquin Highlands will be re-opening the Dorset Recreation Centre Fitness Room. The Township’s project, Dorset Recreation Centre Fitness Room Rehabilitation, was funded in part by the Government of Canada’s New Horizons for Seniors Program. A total of $25, 000 in federal funding has been received to provide capital assistance for this rehabilitation project. Additional financial contributions to make this project a success were provided by the Algonquin Co-operative Development Corporation (ACDC) and the Township of Algonquin Highlands, for a total project value of $35,100.
“The Government of Canada is proud to support the Township of Algonquin Highlands through the New Horizons for Seniors Program,” said the Honourable Jean-Yves Duclos, Minister of Families, Children and Social Development. “The Township’s Dorset Recreation Centre Fitness Room Rehabilitation project will help improve facility functionality, making the enhanced fitness room an ideal area where seniors can enjoy physical fitness activities.”
This initiative will increase opportunities for active living amongst seniors and members of the community by improving existing fitness facilities and equipment. Five new pieces of fitness equipment, sport flooring installation, the installation of an aerobics area and renovations to the room have been completed. In addition to the upgrades made possible with this funding, improvements have been made elsewhere in the facility to increase accessibility in the change room showers.
June 2017 marks the 33rd annual celebration of Seniors’ Month in Ontario, and the Township of Algonquin Highlands is hosting a grand re-opening of the fitness room to coincide with this event. A ribbon cutting ceremony will be held at 12 noon on June 1, 2017 and members of the public are invited to attend and try out the new equipment. For the week following the grand re-opening, from June 2-11, the fitness room facility will remain open to the public free of charge. We encourage area residents to take advantage of this opportunity to try out the new facilities.
Report PRT-011-17 re: Dorset Recreation Centre Fitness Room ... Page 42 of 95 AGENDA ITEM #a
The Township of Algonquin Highlands
Environment and Stewardship Committee
MINUTES Tuesday April 11, 2017
Present: Councillor Lisa Barry Councillor Brian Lynch Andrew Carmount John McHardy Terry Moore Ryan Sisson Sheila Ziman
CALL TO ORDER
Councillor Barry called the meeting to order at 10:01 a.m. The Committee appointed Councillor Barry as the acting Chair.
DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF
None declared.
ADOPTION OF AGENDA
Moved by: John McHardy Seconded by: Terry Moore BE IT RESOLVED THAT Environment and Stewardship Committee hereby approves, as amended, the agenda for April 11, 2017.
CARRIED
ADOPTION OF MINUTES
Moved by: Terry Moore Seconded by: John McHardy BE IT RESOLVED THAT Environment and Stewardship Committee hereby approves the meeting minutes of March 14, 2017.
CARRIED
BUSINESS ARISING FROM THE MINUTES/REPORT FROM MEMBERS:
Terry Moore attended a regular meeting of the Minden Hills Climate Change Action Committee. The Environment and Stewardship Committee has been invited to help run a booth at the Haliburton County Fair in June.
Environment & Stewardship Committee Update. Page 43 of 95 AGENDA ITEM #a
REVIEW OF OFFICIAL PLAN:
The Committee discussed the efforts of other upper and lower tier municipalities to address Climate Change in official plans including Haliburton County. Comments will be incorporated into the Committee’s official review working document. The Committee reviewed the “Planning for Climate Change in Muskoka” report by the Muskoka Watershed Council.
Moved by: Councillor Brian Lynch Seconded by: John McHardy BE IT RESOLVED THAT the Environment and Stewardship Committee has reviewed the report by the Muskoka Watershed Council titled “Planning for Climate Change in Muskoka”, and supports the recommendations included in principal, and request that the recommendations be considered for inclusion in the official plan review.
CARRIED
BUDGET AND CRITERIA FOR MEMBERS TO ATTEND PROFESSIONAL DEVELOPMENT EVENTS:
A request was made by several committee members to attend an upcoming conference on behalf of the Environment and Stewardship Committee. Councillor Barry explained that traditionally staff would attend workshops or conferences on behalf of the township and report back to the committee. Councillor Lynch discussed budget implications, and reminded the committee that it had identified several funding priorities for 2017. The three priorities include: a tour of the Progressive Waste facility, a recycling challenge at local waste disposal sites, and the planning of an environmental symposium with other environmental committees in Haliburton County. Committee members agreed to explore the cost of hosting the conference expert on lake capacity at an environmental symposium as opposed to having individual committee members attend the proposed conference.
NEXT MEETING DATE
The Committee agreed that the next meeting shall commence on May 9, 2017 at 10:00 a.m. at the Stanhope Library.
MEMBERS UPDATE
Members Updates/Upcoming events: Environment Haliburton’s next monthly ‘ENVIRO-CAFÉ’, is May 9, 7:30 p.m. at Haliburton United Church. Rob Davies the host of ‘poop-talk’ presents on septage. CHA has presented the results of the “Love Your Lake” Project with Council, and John McHardy shared an insert will be distributed with the next tax bill. Haliburton Highlands Land Trust’s next Discovery Days event is ‘Wild Leeks, Edibles & Spring Wildflowers’ May 6, 10:00 a.m.- 12:00 p.m. at Abbey Gardens. Sheila Ziman discussed the Dahl Forest BioBlitz, a 24-hour intensive field study to be held June 24-25th at the Dahl Forest. The event will involve more than 36 scientists. Terry Moore shared that Environment Haliburton has been working with U-links and other stakeholders to produce a handbook on Beech Bark Disease. Terry Moore has invited agenda suggestions for the Ontario Environmental Commissioners visit to the County schedule for July 6th.
Environment & Stewardship Committee Update. Page 44 of 95 AGENDA ITEM #a
ADJOURNMENT
Moved by: Sheila Ziman Seconded by: Terry Moore BE IT RESOLVED THAT Environment and Stewardship Committee adjourns at 11:55 a.m.
CARRIED
Certified Correct.
Environment & Stewardship Committee Update. Page 45 of 95 AGENDA ITEM #b
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Iowamenan Eo?aa zoamanrmamen: no :5 u?onoanoman» 3 58 gm? nmnw van...mmwasnrnw0: vnnnhtnmmamBwwawaoanosmaonm mznrnnmoznr.Doormmamnosmioam8: H85? 5 F8 m:_ Letter - Mrs. Elvira Theisen re: Monarch Butterfly. Page 52 of 95 AGENDA ITEM #b _€:S_:J Sow .28 co_G3vo.E zykco? gm...23 ECU ,.W.s€§Vh4§ mm?a wc_.2c.E§o £2» mc?uw?wgam mmwi m:_uuo.5.mEE:m 53:02 ¢m._.Z_>> 54 uu::_.:ou:3 co:~..m_E Sam co=Em.E__£ m_s.§m._Em=.§mQ 3 Ebmtxm:9E=o~\< xm._.Z_>> Letter - Mrs. Elvira Theisen re: Monarch Butterfly. Page 53 of 95 AGENDA ITEM #b Arecent Canadian report hasdeclaredthe extraordinaryandiconic monarchbutter?y at high riskof disappearingforever.Nowa scientist at GuelphUniversityin Ontariohasproven that playa Canadawillhaveto centralroleifthere'sto beany hopeof recovery. HERE'SWHATYOUNEEDTO KNOW,ANDWHATYOUNEEDTODO...NOW By Brian Banks December5,2016,just a few months and community knowledge. ago,the Committee When it issuesa change in on the Status status, it is a serious of Endangered matter. December’sannouncement Wildlifein Canada is no exception. (COSEWIC)announced it was changingthe monarch Thereport cites bucter?y’sstatus from “special the impactsof ongoinghabitatlossin the concern” to “endangered.” monarch’s If there were a doomsday tiny winteringgrounds in Mexicocoupled clockthat symbolized the threat increasing with facingspeciesat destructionof milkweedcaterpillar risk the waythe world framesthe threat breeding of habitat and nectar plants in Canada nuclear war,the announcement would be and the United States the equivalent for the status change. of moving the time on that clock Illegal logginghas caused the former; from about 15 minutes the latter has to midnight to 11:58pm. occurred chie?ybecauseof the genetically modified “It is a bigjump,” corn, canola and soybeans that havetaken saysDr. CarolynCallaghan,seniorcon- hold in servation North America.Thesecropsare specifically biologistfor terrestrialwildlifewith the engineered to be Canadian immuneto damagefrom a WildlifeFederation.“Arialarmbellis herbicidecalledglyphosate (the beingsounded.” brand name is , Established Round-Up),which is then by the federalSpecies at RiskAct as liberallyapplied the on crop ?elds to kill other primaryauthorityfor assessingthe weeds and plants, taking out all conservationstatus of milkweedand wildlifespecies in nectar-producingwild?owers in the process. Canada, COSEWICis an arm’s-length “Monarch body comprisingspecies butter?y migration is now recognized as a experts with scienti?c,aboriginal ‘threatened process’ by the InternationalUnion for MAR+ APR2017 a CANADIANWILDLIFE27 isrotx Letter - Mrs. Elvira Theisen re: Monarch Butterfly. Page 54 of 95 AGENDA ITEM #b ConservationofNature,”the COSEWIC declarationstates, Tyler Flockhart, a postdoctoral fellow in t—heUniversity addingthat without efforts to support the conservationof of Guelph’sdepartment of integrativebiology,underscored essentialhabitats, “monarch migration maydisappear,and the central role that a Canadian strategy must play ifthe‘ Canada may lose this iconicspecies.” monarch is to have any hope of recovery. ' ' Anyone who follows wildlifenews, even casually, is Flockhart’s study, involving a team of seven scientists,‘ probably already aware of the precipitousdeclinein North studiedmonarchs that had been collectedover almost four America’smonarch butter?y population —up to 90 per decadesat the Mexicanoverwinteringcoloniesto deter—' cent by some measures —that has unfolded sincewide- mine where in eastern North Americathose butterflies‘ spread of glyphosatebegan in the past 15 to 20 years.The originated.For any givenyear, these butter?ies represent realization of this collapsehas already ignited a groundswell the final cohort ir1a four- or ?ve- generationannual cycle of action from scientists,national and state governments, of monarch reproduction and migration. That cycle starts conservation organizations, municipalities,community when the overwintering butter?ies leave Mexicoin early groups and the private sector. Their efforts are aimed at spring and travel up into the southern U.S.,where they lay raisingknowledge and awareness,formulating policiesand, their eggs on milkweedplants before dying.Theircaterpil- of course, taking directsteps to restore habitat to halt and lar oifspring, which feed exclusively on milkweed, spend reverse this populadon trend. several weeks growingbefore they pupate, becomeadult The e?orts are encouraging, saysCallaghan, but so far, monarchs and continue the migration farther north before in Canada at least, we’re nowhere close to implementing reproducingin kind.Thisprocess repeats until late summer the kind of concrete action plans for large-scale habitat and early fall, when the monarchs aliveat that time make restoration necessary to save the species.“We have great the long migratory ?ight back to the pine and oyamel concern that we’re running out of time,”she says. forests in central Mexico.There, they roost in serni-dorrnaricy Unfortunately, while the COSEWIC decisionto “uplist” until spring returns and the cyclerepeats. the monarch to endangered status has important symbolic It was previously thought that most of these overwin- value, it won‘: directly translate into swift action from the tering butter?ies originated in the US. Midwest.If true, government of Canada. Under the Species at RiskAct, the it would suggest that is also the most important area in federal minister ofthe environment must respond to the which to focus lrabitatrestoration and conservation COSEWICrecommendation within 90 days. From there, measures. Yet Flockhart’steam, by analyzinghydrogen and the cabinet has nine months to decidewhether or not to carbon stable isotopesin the butter?ies’ wings that carry change its status on the SARA registry. If it does, then the a unique location-of-originsignature,found that less than next step is to write a recovery strategy. “Those [strategies] 4.0 per cent of the sample butter?ies started in the Midwest. should have very clear goals and actionable items for The rest came from either two zones farther south (19 per recovery,” saysCallaghan.Unfortunately, they also take years cent) or three zones to the north and east (44 per cent). to implement.“We need the actionto happen immediately.” Flockhart estimates the number of overwintering Callaghan isn't the only one sounding the alarm. In monarchs that originated in Canada represented, on January, the publication of a new research study, led by average, about 30 per cent of the total. T ONGOINGHABITATLOSS Pesticidebeingsprayedon in canolacrapdestroysnearbymilkweed;inMexico,illegallycutforestrdevastatemonarchwinteringgrounds MAR+ APR2017 stock INEOMNDT/MNDENncrunts Letter - Mrs. Elvira Theisen re: Monarch Butterfly. Page 55 of 95 AGENDA ITEM #b Justas noteworthy, says Flockhart,is that the propor- tion of butter?ies coming from each region didn't change signi?cantly over the 4o»year surveyperiod — even as the species’ overallnumbers have been in declinesincethe late i99os. “This suggests to us that the decline ofmilkweed that's been seen across North Americaseems to be influenv cing the production of butter?ies across the entire breeding range,” he says.And so when it comes to taking action on conservationand habitat restoration,“Canadacertainly has a stake in this and a responsibility." The Canadian government did publish a monarch management plan in 2016. Section 65ofSARArequires the federal government to prepare management plans for species ofspecial concern. As well, a trilateralworking group for the monarch was formed in 2014 with represent- atives from LONGMAYTHEYREIGN Canada, the U.S. and Mexico.That effort got a further boost last year when Prime MinisterJustinTrudeau, Whatyou can do rightnowto help US. president BaraclcObama and Mexicanpresident Enrique savethe monarch Pe?a Nietosignedthe North American Climate,Clean Energy, On a great manyenvironmentalissues we facetoday, the answerto the and EnvironmentPartnershipAction Plan. It includesa set of question "WhatcanIpersonallydo pledges to help7"ishardto find.Thatis not aboutprotectingmonarch — habitat both milkweed the casehere, There'splentyyou and cando rightnow,witha shovelor with native nectar ?owers, which adult monarch butter?ies a smartphone.Here'showyou canhelpincrease butter?yhabitatand save need for food energy— and sharing scienti?c research. theseessential~andmagrii?cent—pollinators. But accordingto Flockhart, there’s little in Canada's management plan that is goingto do anything to help the 0 Lobbyyour electedrepresent- up-to-speed,andmake monarch. “If you read the document,it doesn’t surehe say what atives, at every Get your they’re level. or sheknowsthis is urgent and going to do or Where they're going to do it,” he says. ii friendsandneighboursto call the thousandsof kilometres "lfyou’re goingto have a plan, you need to have actions _ themtoo. Contactyour local of hydroand pipeline that you're to corridors L3 going take, you need to indicatewhen ' you're councillorand your mayor. are idealfor creating going to butterfly do that and, ideally,you'd need to be able to Theyhave justify responsibilityfor friendlyzones.Thisis alsothe why you're going to do that. And I haven't seen roadway anything, at maintenance andfor levelofgovernment that needs i least on the Canadian side,that speaks to vast that.” swathesof parkland, to workwithfarmersto protect ' By contrast, Flockhart adds, “there's been quite a bit playgrounds,andthousandsof rnilkweedgrowth in hedgerows, ofaction in the United States. They've mobilized a large acresoffieldsand rights-of-way siderowsandsimilaressential number ofscientists to try to identify knowledge gaps and wheremilkweedand nectar pockets. i producers couldbe introduced 0 Federally,remind immediately.Ensuretoo that your member of your municipalityhasbanned Parliamentandthe ministers use responsiblethat there is an , the ofharmfulpesticides. ‘ urgent needforthemto respond i I At the provincial level,there to the COSEWICreport declaring l are plentyof ways to make monarchsendangered.Make i‘ a difference.Contactyour surethey knowyou careand MLA/MNA/MPPandthe minister that youare watching. responsibleforenvironmental I Don'tforget issues. Makesure monarchsare the corporate sector:Writeor on theirradar.First,ifyou live callthe heads of hydroelectric in a province that is part ofthe companies, railway monarchdistribution(Hey, companiesandpipeline companies, we'retalkingaboutyou, British andaskthattheir Columbia,Alberta,Saskatch- right-of-waymaintenanceinclude a ewan, Manitoba,Ontario, monarchrestorationplan. Quebec,NewBrunswick,Prince I Then,once you've workedthe Edwardisland,NovaScotia), phones and?redoff the letters makesurethere is an up~to-date and emails,it'stime to enjoy I action monarch plan andthat it sometime in the garden,where is beingfollowed.Get your own you cancontinue your personal MLA/MNA/MPPonsideand monarchaction plan. Continuedonnext page MAR+ APR2017 CANADIANWILDLIFE29 is Iocx _*J,-._-ac Letter - Mrs. Elvira Theisen re: Monarch Butterfly. Page 56 of 95 AGENDA ITEM #c STAFF REPORT TO COUNCIL Department: Public Works Staff Name: Mike Thomas Date: April 20, 2017 Report Number: PW-017-17 Subject: Monthly Activity Report Summary of Activities: For the period March 15 – April 12, 2017 Administration: Respond to Kawagama Lake Cottage Association questions regarding upcoming Bear Lake Road Bailey Bridge repairs. CWWF funding results not available at this time. Correspondence with organizers of the annual Dorset “Lovefest” event. Review Expenditure Reports. Attend the local Road Superintendents Association meeting on April 4th. Correspondence with Gov Deals regarding 2017 surplus equipment. Receive Environmental Coordinator resignation notice on April 3rd. Employment opportunity ad for the Environmental Coordinator position posted on April 5th with a closing on April 21st. Correspondence with a structural engineer regarding municipally owned sea containers. Monitor and post road conditions on website when required. Correspondence with the MOECC regarding recommendations for an additional surface water monitoring station at the Maple Lake WDS. Very pleased that the Township was following through with Cambium’s recommendation. Review new pole installation requests from Bell. Aggregate Pits: Repaint and mark pit boundaries. Site preparations for future excavation at the Irwin pit. Review A-Gravel production quotes. Airport: Staff to repair snow damage to the two bay storage building. Buildings: Scheduled budgeted repairs to the soffit and fascia at the old Dorset garage. Staff replaced pump tank, installed new risers on existing septic tank and trenched in a new line. Bell installed new fibre at the new Dorset garage on April 6th. Report PW-017-17 re: Monthly Activities. Page 57 of 95 AGENDA ITEM #c Page 2 of 3 Bridges: Correspondence with engineering consultant regarding timing of the Bear Lake Road bridge rehabilitation project. Obtain quotes for guiderail repairs. Docks & Landings: Staff removed Gazebo and completed necessary repairs at Russell Landing. Staff completing repairs to the Little Hawk Landing. Equipment, Maintenance/Repairs, Updates: Review bid submissions for two new Hopper/Sanders. Ordered on April 4th at $1374.34 under budget. Review bid submissions for one new Spray Patcher. Pickup supplies for road sweeping operations. 2008 diesel pickup required electrical repairs. Unbudgeted $3200. Plow and snow removal equipment being painted and repaired before putting into storage. 2009 International required a new driveshaft hangar bearing and universal joints. Unbudgeted $1350. Hydraulic motor repairs required on the Dorset road sweeper. Unbudgeted $1050. 2013 Case backhoe service and transmission lines/cooler repairs. Unbudgeted $5700. 2011 Volvo backhoe rear boom budgeted repairs. $6000. 2011 Volvo backhoe front bucket repairs. Unbudgeted $1100. Schedule and complete safety inspections on equipment. Delivery date for new tandem scheduled for August. 2005 Cat loader bucket skid plate budgeted repairs. $1150. Stanhope float trailer safety required $5900 of unbudgeted repairs. Generators: Regular inspections. Coolant hose repairs to one of the Dorset office units. Coolant level sensor repairs to another Dorset unit. Health & Safety: Review Health & Safety inspection reports. Take action where necessary. Parks & Recreation: Visit Dorset Park with Trails Manager and Lions Club representative on March 20th. Public Works staff dismantled and removed ball diamond fencing in Dorset. Track wage and equipment costs relating to the Dorset Park Project. $1400 to date. Roads: Snow removal operations on March 25th and April 7th. Freezing rain event on March 26th and March 31st. Grading. Issue entrance permit on St. Peters Road. Monitoring water levels and clearing culvert obstructions. Roadside brushing. Report PW-017-17 re: Monthly Activities. Page 58 of 95 AGENDA ITEM #c Page 3 of 3 Danger tree removal. Pothole patching. Monitor and manage water issues after heavy rains on April 10th. Septage Lagoon: Prepare site for upcoming season. Streetlights: Nothing to report. Training: Correspondence with the County neighboring municipalities regarding staff grader training options. Schedule “Working at Heights” training for all municipal staff. Waste: Regular maintenance of sites. Schedule a tentative site visit to M&M Recycling facility where our C&D is shipped to. Install new Reuse sign at the Maple WDS. Completed Solid Waste Compactor Repair – Moisture problem. 2016 Datacall submission completed on March 28th. Toured Dysart et al Environmental Coordinator through the Dorset Transfer Station on March 21st. Updated Contractor Policies Binder. Prepared additional cottage kits and ordered supplies. Revised Operations Manual for Dorset Transfer Station. Completed training for new attendants at the Dorset Transfer Station on April 12th. Landfill card mail-out to local users. Recommendation: THAT Council acknowledges receipt of Public Works Report PW-017-17 regarding Monthly Activities submitted by Mike Thomas dated April 20, 2017. Respectfully Submitted By: Mike Thomas CRS-I Operations Manager Report PW-017-17 re: Monthly Activities. Page 59 of 95 AGENDA ITEM #d STAFF REPORT TO COUNCIL Department: Public Works Staff Name: Mike Thomas Date: April 20, 2107 Report Number: PW-018-17 Subject: Purchase of one (1) new 2017 Trailer Mounted, Tow Behind Spray Injection Patcher. Background: In the 2017 budget, Council approved $99,000.00 for the purchase of a new spray patcher to replace the aging unit that is currently in use. An RFP (Request for Proposal) was issued on March 28th with a closing date of April 7th 2017. Funds for the purchase will come from the Public Works 2017 Budget Equipment Reserves. Discussion: The RFP process generated three bids with one bid being rejected for not being submitted in the requested format as per the proposal requirements. The bids are as follows: Bidder Subtotal HST Total Total Inclusive of Adjusted HST Amaco Equipment $96,677.00 $12,568.01 $109,245.01 $98,378.52 Cubex Ltd. REJECTED Crafco Inc. $100,198.00 $13,025.74 $113,223.74 $101,961.49 Taking into consideration that the lowest bid submission fulfills all requirements of the RFP and that the bid is $621.48 below the approved budget, staff recommend that Council accept the bid from Amaco Equipment. Recommendation: THAT Council acknowledges receipt of Public Works Report PW-018-17 regarding the purchase of one (1) new 2017 Trailer Mounted Tow Behind Spray Injection Patcher, submitted by Mike Thomas and dated April 20, 2017; AND THAT Council concurs with the recommendation made in the said report and accepts the bid by Amaco Equipment in the amount of $96,677.00 plus applicable taxes for the supply of one (1) New 2017 Trailer Mounted Tow Behind Spray Injection Patcher. Respectfully Submitted, Mike Thomas CRS-I Operations Manager Report PW-018-17 re: RFP Results - 2017 Spray Patcher. Page 60 of 95 AGENDA ITEM #e STAFF REPORT TO COUNCIL Department: Public Works Staff Name: Mike Thomas Date: April 20, 2017 Report Number: PW-019-17 Subject: Crush and Stockpile Granular A Gravel Background: In the 2017 budget, Council approved to contract out for crushing and stockpiling 10,000 tonnes of Granular A gravel to be used for regular maintenance and repairs to the municipalities gravel roads. A Request for Quote (RFQ) was issued on March 9, 2017 with a closing on April 10, 2017. It was outlined in the RFQ to quote on a price per tonne for 10,000 tonnes and to also provide a cost for minor site preparation. Discussion: Written quotes were solicited and received from the following suppliers. Company Unit Site Subtotal HST Total Name Price/tonne Preparation Inclusive of Adjusted HST Westone $3.54 $500.00 $35,900.00 $4667.00 $36,531.84 Aggregates Hawk River $5.50 - $55,000.00 $7150.00 $55,968.00 REJECTED Construction The quote from Hawk River Construction has been rejected for not following all requirements as set out in the RFQ. The 2017 budget for this project was set at $36,200.00 (includes municipal portion of the HST). Considering that the quote from Hawk River Construction has been rejected I am recommending that Council accept the quote from Westone Aggregates. The cost of crushing and site preparation will be $36,531.84 (inclusive of adjusted HST) which will be $331.84 over budget and will be easily absorbed within the 2017 operating budget. Recommendation: THAT Council acknowledges receipt of Public Works Report PW-019-17 regarding the Crushing and Stockpiling of Granular A gravel, submitted by Mike Thomas and dated April 20, 2017; Report PW-019-17 re: RFQ Results - Crush and Stockpile Granu... Page 61 of 95 AGENDA ITEM #e Page 2 of 2 AND THAT Council concurs with the recommendation made in the said report and accepts the quote by Westone Aggregates in the amount of $35,900.00 + HST to crush and stockpile 10,000 tonnes of Granular A gravel. Respectfully Submitted; Mike Thomas CRS-I Operations Manager Report PW-019-17 re: RFQ Results - Crush and Stockpile Granu... Page 62 of 95 AGENDA ITEM #f 2016 Annual Report Dorset Waste Disposal Site Environmental Compliance Approval No. A330702 Cambium Reference No.: 4874-006 April 12, 2017 Prepared for: The Corporation of the Township of Algonquin Highlands Cambium Inc. P.O. Box 325 52 Hunter Street East, Peterborough Ontario, K9H 1G5 Telephone: (866) 217.7900 Facsimile: (705) 742.7907 cambium-inc.com Report PW-020-17 re: Dorset Waste Disposal Site 2016 Annual ... Page 63 of 95 AGENDA ITEM #f 2016 Annual Report, Dorset Waste Disposal Site The Corporation of the Township of Algonquin Highlands Cambium Ref. No.: 4874-006 April 12, 2017 EXECUTIVE SUMMARY The Dorset waste disposal site operates as a natural attenuation landfill under Ontario Ministry of the Environment and Climate Change Environmental Compliance Approval No. A330702 last amended April 10, 2015 and is located on Part of Lot 5, Concession 12 & 13, in the geographic township of Sherborne, in the amalgamated Township of Algonquin Highlands, in the County of Haliburton. The site consists of an approved natural attenuation landfill area of 0.8 hectares within a total property area of 5.1 hectares. This report summarizes the results of the 2016 groundwater and surface water monitoring programs and provides recommendations for the continued operation of the site. The site sits upon the northwest side of a hill which slopes southeast towards a former sand and gravel pit and a tributary of the Hollow River which flows in a southwesterly direction adjacent the southwest border of the site. The site is located in a rural area and is surrounded by dense mixed forest. The lithology around the site varies between exposed Precambrian bedrock, deposits of sands with varying amounts of silt which may be indicative of a glacial outwash stream. Groundwater elevation data collected in 2016 were consistent with previous years, indicating groundwater flows occurring to the south southwest. This is a result of groundwater following natural shallow bedrock contours at the site. The leachate chemistry is reflected in the water quality results of monitoring well MWD1. The leachate produced is relatively dilute and characteristic of a small rural waste disposal site. Groundwater quality results indicate that a dilute leachate plume is impacting groundwater quality to the south of the waste mound; however, impacts are contained within the property boundary and the site exhibits water quality that complies with the site specific compliance criteria and the Ministry of the Environment and Climate Change Reasonable Use Concept (Guideline B-7). The water quality of background surface water remained relatively consistent in 2016 with intermittent exceedances of the Provincial Water Quality Objective criteria consistent with historical background water quality. All parameter concentrations reported in 2016 from down-gradient sample location SWD2 and SWD4 were similar to or less than background concentrations and therefore the water quality comparison indicate that the compliance criteria are being met. Water quality in samples collected from these locations should be closely monitored in the future. In 2015, the site reached approved capacity of 40,000 m³ and site closure activities were initiated on October 19, 2015. As per Condition 43 of the amended Environmental Compliance Approval dated April 10, 2015. The site was re-opened on January 5, 2016 as a waste transfer station. A total of approximately 213.47 tonnes of blue box materials, scrap metal, and waste electrical and electronic equipment were diverted from the Dorset waste disposal site in 2016. The quantity of household hazardous waste collected in 2016 from Township of Algonquin Highlands residents was 19,546 kilograms. Cambium Inc. Page i Report PW-020-17 re: Dorset Waste Disposal Site 2016 Annual ... Page 64 of 95 AGENDA ITEM #f 2016 Annual Report, Dorset Waste Disposal Site The Corporation of the Township of Algonquin Highlands Cambium Ref. No.: 4874-006 April 12, 2017 Given the stable concentrations observed in the groundwater quality at the Site and the well understood conceptual Site model and leachate signature, the post-closure monitoring program should be focussed on the sentry groundwater monitoring locations adjacent the tributary stream and the surface water quality of the tributary stream itself. As such, a number of reductions were recommended regarding the annual monitoring program, including the removal of several monitoring wells and surface water locations from the monitoring program, and a reduction in annual sampling events and reporting. Respectfully submitted, Cambium Inc. Tyler Jamieson, M.Sc. Stephanie Reeder, P. Geo, C.E.T. Environmental Technician Project Hydrogeologist David Bucholtz, C.Tech, EP General Manager, Environmental Services/Senior Project Manager Encl. P:\4800 to 4899\4874-006 TAH - Dorset Landfill AMP 2016\Deliverables\AMR\Draft\2017-04-05 RPT Dorset 2017 AMR (Draft).docx Cambium Inc. Page ii Report PW-020-17 re: Dorset Waste Disposal Site 2016 Annual ... Page 65 of 95 AGENDA ITEM #f 2016 Annual Report, Dorset Waste Disposal Site The Corporation of the Township of Algonquin Highlands Cambium Ref. No.: 4874-006 April 12, 2017 6.0 CONCLUSIONS AND RECOMMENDATIONS Based on the 2016 monitoring program, Cambium provides the following conclusions regarding the Dorset waste disposal site. Consistent with historical results, groundwater elevation data obtained in 2016 indicated that the groundwater flows predominantly to the southwest along the valley floor. It is inferred groundwater discharges to surface in the adjacent tributary stream. This is the result of groundwater following natural bedrock contours at the Site. Based on the results of the 2016 monitoring program, a dilute leachate plume extends from the waste footprint south towards monitoring wells MWD1, MWD2, MWD4, and MWD5 and diminishing with distance from the waste. The MOECC Reasonable Use Concept is being met at the Site. The water quality at background (upstream) surface water station SWD1 and SWD3 remained stable in 2016. All parameter concentrations reported in 2016 from downstream sample locations SWD2 and SWD4 were similar to or less than background concentrations. The Site was observed to be in compliance with the Site-specific Trigger Mechanism in 2016, which examines both the groundwater and surface water quality at the Site. Monitoring wells MWD3, MWD4, and MWD5 received lockable protective casing in September 2016. During Site inspections performed by Cambium staff, the final cover was observed to be intact with no evidence of erosion. In 2015, the Site reached approved capacity of 40,000 m³ and Site closure activities were initiated on October 19, 2015 in accordance with the approved Closure Plan as per Condition 43 of the ECA and reflected in the amended ECA dated April 10, 2015. The Site was re-opened on January 5, 2016 as a waste transfer station. A total of approximately 213.47 tonnes of blue box recycling, scrap metal, and WEEE were diverted from the Site in 2016. The quantity of household hazardous waste collected in 2016 from Township residents was 19,546 kilograms. Based on the results of the work completed in 2016, Cambium recommends the following: Given the stable concentrations observed in the groundwater quality at the Site and the well understood conceptual Site model and leachate signature, the post-closure monitoring program should be focussed on the sentry groundwater monitoring locations adjacent the tributary stream and the surface water quality of the tributary stream itself. As such, the following reductions are recommended to the approved monitoring program for the Site: Cambium Inc. Page 25 Report PW-020-17 re: Dorset Waste Disposal Site 2016 Annual ... Page 66 of 95 AGENDA ITEM #f 2016 Annual Report, Dorset Waste Disposal Site The Corporation of the Township of Algonquin Highlands Cambium Ref. No.: 4874-006 April 12, 2017 The groundwater monitoring program should be reduced to only background (MWD1) and sentry wells (MWD4 and MWD5). Given the continued un-impacted nature of the surface water in both the tributary stream and the Hollow River, monitoring locations SWD3 and SWD4 should be removed from the program. If impacts are observed at station SWD2, sampling at the former locations should be re-instated. All samples should be submitted for a short suite of parameters including only the Site LIPs outlined in Embedded Table 7, including the removal of VOC analysis entirely. Sampling should continue one (1) per year in the spring only. Given that sampling will occur only once per year, reporting should continue biennially (one (1) report every two (2) years). As required by Condition 29 of the ECA, District Manager approval is required prior to implementing these changes. Until approval is received, the monitoring and reporting should be continued as outlined in Table 1 and Schedule B of the ECA. The Township should continue to complete quarterly Site condition inspections as required in the ECA and as described in the Site Operations, Development, and Closure Plan (Trow Associates Inc., September 2004). Cambium Inc. Page 26 Report PW-020-17 re: Dorset Waste Disposal Site 2016 Annual ... Page 67 of 95 AGENDA ITEM #g 2016 Annual Report Pine Springs Waste Disposal Site Provisional Certificate of Approval No. A330104 Cambium Reference No.: 4874-005 April 7, 2017 Prepared for: The Corporation of The Township of Algonquin Highlands Cambium Inc. P.O. Box 325 52 Hunter Street East, Peterborough Ontario, K9H 1G5 Telephone: (866) 217.7900 Facsimile: (705) 742.7907 cambium-inc.com Report PW-021-17 re: Pine Springs Waste Disposal Site 2016 A... Page 68 of 95 AGENDA ITEM #g 2016 Annual Report, Pine Springs Waste Disposal Site The Corporation of The Township of Algonquin Highlands Cambium Ref. No.: 4874-005 April 12, 2017 EXECUTIVE SUMMARY The Township of Algonquin Highlands operates the Pine Springs waste disposal site as a natural attenuation landfill under Ontario Ministry of the Environment and Climate Change Provisional Certificate of Approval No. A330104 last amended July 6, 2010. The site is located on part of Lots 1 and 2 Concession XII, in the geographic township of Hindon, in the Township of Minden Hills, in the County of Haliburton. The site consists of an approved landfill area of 0.8 hectares within a total site area of 19.7 hectares. This report summarizes the results of the 2016 groundwater and surface water monitoring programs and provides recommendations for the continued operation of the site. Groundwater quality data collected in 2016 indicates that a dilute leachate plume exists beneath the waste pile and flows in a north-westerly direction; however, impacts are contained within the property boundary and the site exhibits water quality that complies with the Ministry of the Environment and Climate Change Reasonable Use Concept (Guideline B-7). Groundwater quality data in 2016 from monitor LR1 indicated that water quality at this location continues to represent background groundwater conditions. Leachate indicator parameters in down- gradient monitoring wells LR2, LR3, and LR5, were present at concentrations greater than background concentrations which may indicate some landfill related impacts to groundwater at these locations. However, impacts are limited and decrease with distance from the waste footprint. Due to their proximity to surrounding surface water, data from groundwater monitoring wells LR2, LR3, and LR5 was compared to the Provincial Water Quality Objectives. Review of the analytical results revealed sporadic exceedances for some parameters in previous years. In general, exceedances observed in 2016 were consistent with historical observations. Based on 2016 groundwater quality results, no action is warranted at this time. Based on the results of the 2016 monitoring program, and the comparison of sampling stations SW5 and SW6, the water quality at downstream surface water sampling station SW6 has not been adversely impacted by the landfilling operations at the Pine Springs waste disposal site. Furthermore, when parameter concentrations at SW2 and SW3 were compared to background station SW4, no impact from the waste disposal site was noted. A notable spike in some parameters was observed at SW3 in July, as well as a number of exceedances in Provincial Water Quality Outline criteria; however, these results are likely due to the presence of sediment in the sample. Overall, the results suggest that the waste disposal site has little impact on the surface water at the site. In 2016, varying surface water trigger criteria were exceeded for conductivity, chloride, sulphate, nitrate, and hardness at surface water sample stations SW2 and SW3, and groundwater locations LR2 and LR3. The trigger contingency was not activated at this time given that the results are similar to historical concentrations, no increasing trends are evident, and in consideration of Ministry of the Environment and Climate Change acknowledged natural range of concentration. Cambium Inc. Page i Report PW-021-17 re: Pine Springs Waste Disposal Site 2016 A... Page 69 of 95 AGENDA ITEM #g 2016 Annual Report, Pine Springs Waste Disposal Site The Corporation of The Township of Algonquin Highlands Cambium Ref. No.: 4874-005 April 12, 2017 The total approved capacity of the landfill, not including final cover is 16,150 cubic metres. Based on the topographic survey completed in 2016, the remaining site capacity was determined to be 1,840 cubic metres with an average annual fill rate of 182 cubic metres. Based on the average annual fill rate and remaining site capacity, the remaining site life is estimated to be approximately 10 years. An area of fill beyond approved limits identified northwest of the active fill area was observed relocated and re- graded in 2012. The survey to be completed in 2016 will confirm whether all the fill beyond approved limits has successfully been relocated. A total of approximately 14.53 tonnes of blue box materials were diverted from the Pine Springs waste disposal site. The quantity of household hazardous waste collected in 2016 from Township of Algonquin Highlands residents was 19,546 kilograms. The groundwater and surface water monitoring programs should continue in 2017 as conducted in 2016. However, since all volatile organic compound results at monitor LR3 reported less than the method detection limits in 2015 as well as historically, it is recommended that the frequency of analysis of volatile organic compounds (VOC) at monitor LR3 be reduced to once every five years. In accordance with Condition 5 (d) of the Provisional Certificate of Approval, VOC monitoring with continue until written approval from the District Manager. Respectfully submitted, Cambium Inc. Tyler Jamieson, M.Sc. Stephanie Reeder, P. Geo, C.E.T. Environmental Technician Project Hydrogeologist David Bucholtz, C.Tech, EP General Manager, Environmental Services/Senior Project Manager P:\4800 to 4899\4874-005 TAH - Pine Springs Landfill AMP 2016\Deliverables\AMR\Draft\2017-04-05 RPT Pine Springs 2016 AMR (Draft).docx Cambium Inc. Page ii Report PW-021-17 re: Pine Springs Waste Disposal Site 2016 A... Page 70 of 95 AGENDA ITEM #g 2016 Annual Report, Pine Springs Waste Disposal Site The Corporation of The Township of Algonquin Highlands Cambium Ref. No.: 4874-005 April 12, 2017 6.0 CONCLUSIONS AND RECOMMENDATIONS Based on the results of 2016 monitoring program, Cambium provides the following conclusions regarding the Pine Springs waste disposal site. The groundwater configuration indicated that flow in the overburden aquifer continued to be to the northwest, consistent with historical results. Groundwater quality data from 2016 indicated that a dilute leachate exists beneath the waste pile and flows in a northwesterly direction towards monitoring wells LR2, LR3, and LR5; however, diminishing with distance from the waste mound. Furthermore, the water quality data from down-gradient monitoring wells LR6, LR7, and LR8 indicated that the Site is in compliance with the Reasonable Use Concept. Based on the results of the 2016 monitoring program, the water quality at downstream surface water sampling stations SW2, SW3, and SW6 have not been adversely impacted by the landfilling operations at the Site; station SW1 was observed to be dry during all sampling events in 2016. Although some surface trigger criteria exceedances were noted in the downstream and down-gradient trigger locations, the contingency actions were not activated given that the results were similar to historical concentrations and no increasing trends were evident. The remaining Site capacity was determined to be 1,840 m³, as of November 2016. Using an annual waste deposition rate over a 10 year period of 180 m³ and an estimated remaining capacity of 1,840 m³, the remaining Site life is approximately 10 years. An area of fill beyond approved limits noted in previous years was observed to be relocated in 2012. The survey completed in 2016 confirmed that the fill beyond approved limits had been successfully relocated. A total of approximately 14.53 tonnes of blue box materials were diverted from the Site. The quantity of MHSW collected in 2016 from Township residents was 19,546 tonnes. Based on the results of the 2016 monitoring program, Cambium recommends the following: The groundwater and surface water monitoring programs should continue in 2017 as conducted in 2016, with the exception of VOC analysis. As all VOC results at monitor LR3 reported less than the method detection limits in 2016 as well as historically, it is recommended that the frequency of analysis of VOCs at monitor LR3 be reduced to once every five (5) years. In accordance with Condition 5 (d) of the Provisional Certificate of Approval, VOC monitoring with continue until written approval from the District Manager. A Site survey should be completed in October of 2021 to accurately track the volume of material placed at the Site and to assist in confirming groundwater flow direction. Cambium Inc. Page 27 Report PW-021-17 re: Pine Springs Waste Disposal Site 2016 A... Page 71 of 95 AGENDA ITEM #a Staff Report to Council Department: Fire Services Staff Name: Mike Cavanagh, Fire Chief Date: April 12, 2017 Report Number: FD-010-17 Subject: Monthly Activity Report, March 2017 ______ Summary of Activities: Administration: Fire R2MR training set up Mental Health/ PTSD prevention plan Bathroom project Station 80 – report to follow County Fire Chiefs Meeting OAFC Provincial Advisory Committee March 30 MNRF Spring Freshet meeting Muskoka Water shed County Learning Management webinar Operating guideline updating Health and Safety Health and Safety Inspections Workplace Harassment policy update Fire Prevention/Education: Tweets and Instagram posts Staffing: None Report FD-010-17 re: Monthly Activities. Page 72 of 95 AGENDA ITEM #a Training Division: Training was held in all stations over the month, the topics were as follows: Station 60 Ice Water Maintenance Emergency Child Birth Fentanyl Awareness Station 70 SCBA Maintenance Defensive driving Fentanyl Awareness Station 80 Ice Water SCBA Maintenance Fentanyl Awareness Incidents and Statistics: Please see attached statistics. Recommendation: THAT Council acknowledges receipt of Fire Service Report FD-010-17 regarding Monthly Activities submitted by Mike Cavanagh and dated April 12, 2017. Respectfully Submitted by: Mike Cavanagh Fire Chief Report FD-010-17 re: Monthly Activities. Page 73 of 95 AGENDA ITEM #a Algonquin Highlands Fire - Responses by Type/District Year Total 2016 2017 TOTAL INCIDENTS March Year to Date March Year to Date Station 60 10 18 3 12 Station 70 5 12 1 5 Station 80 4 22 3 15 TOTAL 19 52 7 32 MEDICAL March Year to Date March Year to Date Station 60 5 10 2 5 Station 70 4 8 1 4 Station 80 0 11 2 10 TOTAL 9 29 5 19 FIRE March Year to Date March Year to Date Station 60 1 1 0 0 Station 70 0 0 0 1 Station 80 0 0 1 2 TOTAL 1 1 1 3 HYDRO LINES March Year to Date March Year to Date Station 60 0 0 0 1 Station 70 1 2 0 0 Station 80 0 0 0 1 TOTAL 1 2 0 2 MVC March Year to Date March Year to Date Station 60 2 4 0 3 Station 70 0 1 0 0 Station 80 3 6 0 1 TOTAL 5 11 0 4 RESCUE/HAZMAT March Year to Date March Year to Date Station 60 0 0 0 0 Station 70 0 0 0 0 Station 80 0 0 0 0 TOTAL 0 0 0 0 OTHER March Year to Date March Year to Date Station 60 2 3 1 3 Station 70 0 1 0 0 Station 80 1 5 0 1 TOTAL 3 9 1 4 Report FD-010-17 re: Monthly Activities. Page 74 of 95 AGENDA ITEM #a AngieBird From: Sent: Wednesday, April 12, 2017 10:57 AM To: Angie Bird Subject: Airplane Hangar Lease Dear Angie Bird: I am writingyou to ask to have the late fee waived on my airplane lease. I did not receive the original lease from you but did receive the a letter stating Iwas late in payment on the renewal of the lease. When I received this late payment letter I contacted you immediately form my home in Florida and paid the lease fee in full at that time. I have my mail forwarded to my office in Oshawa and they advise me of any issues needing attention like this lease. The original lease must have been lost in delivery either to Switchback or my fon/vardingaddress. I have always paid all fees and taxes promptly and willbe in to your office before I head to Floridanext fall to make sure this payment is made before I leave for the winter season. Yours Truly Craig lnivin Letter - Mr. Craig Irwin re: Request for Write-Off of Lease ... Page 75 of 95 AGENDA ITEM #a Township of Algonquin Highlands Accounts Summary April 20, 2017 Accounts Payables Cheque #29640 - #29812 1,845,334.19 Global Payments - March Automatic Withdrawal 1,823.92 CIBC Fees - March Automatic Withdrawal 198.56 Manulife - April Automatic Withdrawal 15,461.44 Receiver General March 20-17 On Line Payment 23,729.77 Receiver General April 6-17 On Line Payment 45,626.22 Staff Payroll March 30, 2017 50,289.12 Staff Payroll April 13, 2017 46,302.86 Council April 5, 2017 7,901.91 Committee of Adjustment April 11, 2017 440.00 Total $ 2,037,107.99 BE IT RESOLVED that Council has reviewed the expenditures incurred as set out in the April 20, 2017 Accounts Summary in the total amount of $2,037,107.99 and hereby approves payment of same. Accounts Payable. Page 76 of 95 AGENDA ITEM #b Dorset Heritage Museum DRAFT – Minutes – March 28, 2017 Welcome: Kerry Lock, Norm MacKay, Lisa Barry, Lee Payne, Barb Kostenuk, John Clayton, Brian Lynch, Laila McGuire Regrets: Ruth Ross, Gord Henderson, Pat Zwaal MINUTES OF THE LAST MEETING: - Minutes were accepted as read, by Lee Payne, 2nd by Lisa Barry. BUDGET UPDATE: - Our 2017 budget was accepted as submitted. SPECIAL PROJECT UPDATE: - Unfortunately we were denied the Heritage funding grant that we had worked on for so long. Other opportunities such as Trillium Foundation is now being looked into. - No other updates at this time. DH MUSEUM & REC CENTRE 150 EVENT: - The Ad poster created by Melissa Alfano was shared with the group and we agreed to include it on the back of our Spring Update. - Formal invitations will be sent out to dignitaries. Laila McGuire has agreed to do this and will contact Kerry Lock for names and addresses. SPRING UPDATE: - Laila McGuire will send a short note regarding pricing of Black & White versus Colour printing of the flyer. - Our plan would be to mail this out in mid-May so the movie short night will be foremost in the minds of those receiving it. MOM’S MEETING: - Thank you to Norm MacKay for attended on our behalf. - The group shared their plans for the upcoming season. - Bethune has big plans for Canada 150. - Port Carling and Gravenhurst are both enhancing their First Nations displays. - The Train museum is having problems with volunteers, some of their keys are having health issues. TENT INFO: - Lee Payne spoke with the Jones’ about renting or borrowing one or two of their pop-up tents for Heritage Day. They will be happy to oblige. Dorset Museum Committee Update. Page 77 of 95 AGENDA ITEM #b - She also found out that after the Spring Cottage Life Show a company called Caravan Canopies (in Concord) will have this type of tent available at a good price. - Canadian Tire was also mentioned. - Lion’s will not be available to loan us their BBQ/Tents this year. MOTION: By Norm MacKay that we purchase 2 easy pop-up tents at a price of approximately $300 before taxes. 2nd by John Clayton. Motion passed. FRIENDS CALENDAR: - The first draft of the calendar was passed around for all to check and critique. Thank you Lee Payne. NEW BUSINESS: - Barb Townes has asked if we wish to take the 3 existing Welcome to Dorset signs, as they are about to be replaced. The committee agreed to take all 3. - Lee Payne will be starting to paint the fund-raising thermometer and will require help to get the sign moved in to the skating rink change room. Norm MacKay will purchase the paint. Lee will pick up any other supplies. John Clayton moves we adjourn, 2nd by Lee Payne Next meeting is: Tuesday, April 25, 10:00a.m. If you would like to stay and help with preparation for the new season, please bring a beverage and perhaps a snack. Stay for an hour or a few, we appreciate the help. Dorset Museum Committee Update. Page 78 of 95 AGENDA ITEM #c Corporation of the Township of Algonquin Highlands By-Law 2017-43 BEING A BY-LAW TO PROVIDE FOR THE DISPOSITION OF PART OF LOT 10, CONCESSION 9, GEOGRAPHIC TOWNSHIP OF STANHOPE, AS IN H211814 (Club 35), IN THE TOWNSHIP OF ALGONQUIN HIGHLANDS, IN THE COUNTY OF HALIBURTON (THE “LANDS”) WHEREAS Section 270 of the Municipal Act, 2001, S.O. 2001 as amended states that a municipality shall adopt and maintain a sale and other disposition of land policy; AND WHEREAS Council passed By-Law 2013-71 adopting a policy governing the procedure for the sale and other disposition of land; AND WHEREAS Council has complied with the policy regarding the sale of municipal lands; AND WHEREAS the Council of the Corporation of the Township of Algonquin Highlands has determined that the municipally owned lands located at Part of Lot 10 Concession 9, geographic Township of Stanhope identified in H211814 (Club 35) are surplus to the needs of the Corporation and should be sold; NOW THEREFORE the Council of The Corporation of the Township of Algonquin Highlands hereby enacts as follows: 1. THAT The Corporation of the Township of Algonquin Highlands shall sell the Lands to George Scott Kelly, for the sale price of $125,000.00 plus HST. 2. THAT the Reeve and CAO/Clerk are hereby authorized and instructed to perform all acts and to take such steps and execute such documents under the seal of the Corporation as may be necessary to effect such a conveyance. 3. THAT this by-law shall come into force and take effect immediately after the final passing hereof. READ A FIRST, Second and Third time and finally passed this 20th day of April, 2017. ______Reeve Carol Moffatt Seal ______CAO/Clerk Angie Bird By-Law Authorizing the Sale of Land - Pt Lot 10 Con 9, geogr... Page 79 of 95 AGENDA ITEM #a COMMITTEE OF ADJUSTMENT MEETING MINUTES OF MARCH 31st, 2017. HELD AT THE STANHOPE FIREFIGHTERS’ COMMUNITY HALL 1095 NORTH SHORE ROAD Committee Members Present: Jim Harrison, John Clayton, Councillor Liz Danielsen, Councillor Brian Lynch. Absent: None. Also Present: Sean O’Callaghan, Secretary-treasurer, David Rogers, CBO, Chris Seedhouse and Dianne Seedhouse. The meeting was called to order at 1:00 p.m. by Chairperson Harrison. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF None declared. ADOPTION OF MINUTES MOVED BY: Liz Danielsen SECONDED BY: Brian Lynch BE IT RESOLVED THAT Committee of Adjustment hereby approves, as circulated, the meeting minutes of January 27th, 2017. CARRIED. APPLICATION i) AH-MV-040/16 – Seedhouse – Boshkung Lake PURPOSE AND EFFECT: 1. To seek relief from section 4.2.8 and 4.2.10 of Comprehensive Zoning By-Law 03-22 to permit a reduction in the required setback from the High Water Mark of Boshkung Lake from 30 metres (98.4 feet) to 14.9 metres (48.8 feet) for a proposed 62.4 square metres (672sq ft) second storey addition to an existing detached garage and a sleeping cabin within the second storey not exceeding a finished floor area of 45 square metres (485 sq ft); and, 2. To seek relief from section 4.2.8 and 4.2.10 of Comprehensive Zoning By-Law 03-22 to permit a reduction in the required setback from the indentified intermittent creek from 30 metres (98.4 feet) to 4.1 metres (13.4 feet) for a proposed 62.4 square metres (672sq ft) second storey addition to an existing detached garage and a sleeping cabin within the second storey not exceeding a finished floor area of 45 square metres (485 sq ft). The Secretary-treasurer provided a summary of the application. Chris Seedhouse, owner, was present to speak to the application. The Secretary-treasurer advised that no letters of objection were received. The Chair called for anyone else wishing to speak to, for or against the application. There were no comments from the public. By way of Committee vote, the Secretary-treasurer was directed to amend condition #2 to delete the requirement for silt fencing to be installed. MOVED BY: Liz Danielsen SECONDED BY: John Clayton BE IT RESOLVED THAT the Committee of Adjustment hereby approves Minor Variance Application AH-MV-040/16 submitted by Seedhouse to: 1. Seek relief from section 4.2.8 and 4.2.10 of Comprehensive Zoning By-Law 03-22 to permit a reduction in the required setback from the High Water Mark of Boshkung Lake from 30 metres (98.4 feet) to 14.9 metres (48.8 feet) for a proposed 62.4 square metres (672sq ft) second storey addition to an existing detached garage and a sleeping cabin within the second storey not exceeding a finished floor area of 45 square metres (485 sq ft); and, Committee of Adjustment Update. Page 80 of 95 AGENDA ITEM #a 2. Seek relief from section 4.2.8 and 4.2.10 of Comprehensive Zoning By-Law 03-22 to permit a reduction in the required setback from the indentified intermittent creek from 30 metres (98.4 feet) to 4.1 metres (13.4 feet) for a proposed 62.4 square metres (672sq ft) second storey addition to an existing detached garage and a sleeping cabin within the second storey not exceeding a finished floor area of 45 square metres (485 sq ft). Subject to the conditions noted below: 1. That any onsite sewage system permits and reviews required by the Township of Algonquin Highlands have been obtained and approved prior to the issuance of a building permit; 2. That appropriate construction mitigation measures be implemented; and, 3. The sleeping cabin within the second storey not exceeding a finished floor area of 45 square metres (485 sq ft). CARRIED. ii) Committee of Adjustment Membership Update The Secretary-treasurer informed the Committee that Mr. Jim Gould has resigned from the Committee of Adjustment. iii) Committee of Adjustment Membership remuneration update The Secretary-treasurer informed Committee of the passing of By-law 2017-35, being a By-law to constitute and appoint a Committee of Adjustment. ADJOURNMENT MOVED BY: John Clayton SECONDED BY: Liz Danielsen BE IT RESOLVED THAT the Committee of Adjustment hereby adjourns its regular meeting at 1:59 p.m. CARRIED. ______ACTING CHAIR SECRETARY-TREASURER, Sean O’Callaghan Committee of Adjustment Update. Page 81 of 95 AGENDA ITEM #b Townd\¢ofAlgonq«lwK¢fNNvd¢ STAFF REPORT TO COUNCIL Department: Planning Staff Name: Sean O’Ca||aghan Date: April 20”‘,2017 Report Number: PL—027-17 Subject: Proposed Shore Road Allowance Closing — Part of Lot 21, Concession 4, Geographic Township of Stanhope (Zurawik) — Beech Lake Background: Council at its Regular Meeting held on December 8”‘,2016, approved in principle, the stopping up, closing and conveyance of the shore road allowance fronting property located at Part of Lot 21, Concession 4, geographic Township of Stanhope, Beech Lake (Zurawik) as follows: 1. Part 2 on Plan 19R—9972 All required documents have been submitted to the Township in accordance with the Shore Road Allowance Closing Policy. Hydro One, Public Works Canada and Bell Canada have been circulated and do not have any objections to the closure or require any easements. Notice was sent to neighbouring property owners on April 12"‘,2017. No objections have been received from the neighbouring property owners. Notice of the proposed closure was advertised on the Township‘s website and in the local newspaper. Staff has not received any written comments for or against the said closure. Staff recommends the passing of a By-law to stop-up, close and convey the said portion of the shore road allowance. Recommendation: THAT Council acknowledges receipt of Report PL—027-17regarding the proposed shore road allowance closing fronting property located at Part Lot 21, Concession 4, Geographic Township of Stanhope (Zurawik) submitted by Sean O’Cal|aghan dated April 20"‘,2017; AND THAT Council, deems the said shore road allowance to be surplus, and concurs with the recommendation made in the said report and directs a by-law to stop-up, close and convey the said shore road allowance be tabled for further consideration. 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Page 83 of 95 AGENDA ITEM #b Corporation of the Township of Algonquin Highlands By-Law 2017-44 ZURAWIK BEING A BY-LAW TO STOP-UP, CLOSE AND CONVEY TO THE ABUTTING PROPERTY OWNER(S) PART OF THE ORIGINAL SHORE ROAD ALLOWANCE IN FRONT OF LOT 21, CONCESSION 4, GEOGRAPHIC TOWNSHIP OF STANHOPE, BEECH LAKE, TOWNSHIP OF ALGONQUIN HIGHLANDS IN THE COUNTY OF HALIBURTON. WHERAS, Section 26 of the Municipal Act, S.O. 2001, c. 25 defines an original road allowance as a public Highway; AND WHEREAS, Section 27 of the Municipal Act, S.O. 2001, c. 25, authorizes the Council of a Municipality to pass by-laws with respect to a highway over which it has jurisdiction; AND WHEREAS, the Corporation of the Township of Algonquin Highlands is the owner of a part of the Original Shore Road Allowance lying in front of Lot 21, Concession 4, geographic Township of Stanhope, in the Township of Algonquin Highlands, County of Haliburton and more particularly described in Schedule “A” attached hereto; AND WHEREAS it is deemed expedient in the interest of the Corporation of the Township of Algonquin Highlands, hereinafter called the Corporation to declare that part of the original shore road allowance described in Schedule “A” attached hereto to be surplus and that the said land be stopped-up, closed and sold to the adjoining land owner(s); AND WHEREAS notice of this By-Law has been published for one week in the Minden Times newspaper published weekly in the County of Haliburton; AND WHEREAS the Council of the said Corporation has heard in person or by his/her counsel, solicitor or agent, all persons claiming that their land will be prejudicially affected by this By-Law and who applied to be heard; AND WHEREAS no person(s) will likely be deprived of their sole means of ingress or egress to and from his/her property and whereas no person(s) has objected to this closing; NOW THEREFORE, the Council for the Corporation of the Township of Algonquin Highlands enacts as follows: 1. That upon and after the passing of this By-Law, that part of original shore road allowance described in Schedule “A” attached hereto be and the same is hereby closed and stopped-up; 2. That part of the said original shore road allowance hereinbefore described as Part 2 on Plan 19R-9972, is hereby declared to be surplus land. 3. That part of the said original shore road allowance hereinbefore described as Part 2 on Plan 19R-9972, as stopped up and closed, shall be sold and conveyed to the adjacent land owners, at a consideration of $3,444.45 + HST. 4. That the Reeve and CAO/Clerk of the Corporation of the Township of Algonquin Highlands are hereby authorized to sign or execute deeds or other documents as may be necessary to effect conveyance of the part designated the original shore road allowance hereinbefore described and which has been stopped up and closed. Report PL-027-17 re: Proposed SRAC - Pt Lot 21 Con 4, geogra... Page 84 of 95 AGENDA ITEM #b READ A FIRST, Second and Third time and finally passed this 20th day of April, 2017. ______Reeve Carol Moffatt Seal ______CAO/Clerk Angie Bird Report PL-027-17 re: Proposed SRAC - Pt Lot 21 Con 4, geogra... Page 85 of 95 AGENDA ITEM #b The Corporation of the Township of Algonquin Highlands Schedule “A” to By-Law 2017-44 ______ All and Singular that certain parcel or tract of land and premise situate, lying and being in the geographic Township of Stanhope, in the Township of Algonquin Highlands, County of Haliburton and more particularly described as follows: FIRSTLY: PART of the Original Shore Road Allowance lying in front of Lot 21, Concession 4, geographic Township of Stanhope, described as Part 2 on a Plan deposited in the Registry Office for the Registry Division of Haliburton County as Plan 19R-9972. Report PL-027-17 re: Proposed SRAC - Pt Lot 21 Con 4, geogra... Page 86 of 95 AGENDA ITEM #c frond-Ipofllpanqrwv?lghlanla Attachment A APPLICATIONFOR SHORE ROAD ALLOWANCECLOSING Pursuant to the Municipal Act, 2001, 5.0. 2001, as Amended Please Print Name ofApplicant(s): fl/\URE/’rV E ?STO/U Home Address: LIHLCEVUIEMJ /\/\\L‘m/\.) O/U Lcfl-'3§l Phone Number: (303) 878~O52«3_( l (“UH (088‘@SOO Home Cottage Business Name ofauthorized Agent, ifany: /’'/-,’:;/r' () ’&/z,;¢,p;/ (must be in writing) Address: /‘o’<’ 47?‘ / ya’ Zr»/—(/4>w(>».v 45/,,/' [gm /‘ f Phone Number: Z’477’ 92>? Property Information: Ward tt Concession(s) ( Lots(s) .3 Plan it Lake Zé 5%" [Z Property Rollit (9.5% -' Ice 2674‘ Is your land adjacent to this Shore Road Allowance? Yes_.4No_ Please Check One: Access is by: Private Road ./ Public Maintained Road Water Access Brief Reason why you wish to purchase the Shore RoadAllowance: 4 <1 ?¢. I acknowledge that by purchasing the Original Shoreline Road Allowance, it does not permit construction or alteration of any kind of structure, or shoreline improvements on the shoreline allowance or shoreline alterations without obtaining all applicable approvals. The Township of Algonquin Highlands zoning by-law requirements must be complied with. Applicant(s) signature:JW Dated oul this APRIL of 10.‘; Day M0 nth Yea r In accordance with the Municipal Freedom of Information and Protection of Privacy Act, the personal information gathered will be used for the purpose of processing this application. NOTE: All registered owners of the property must sign the Application for Shore Road Allowance Closing. Shore Road Closing Application - Pt Lot 3 Con 2, geographic ... Page 87 of 95 AGENDA ITEM #c .93 .:o:=n.a1 E a?au as E uo?. as Ex Nd To mod o .6 up Es :o:mu__n_._n “ —=0..=_§ an >5 2 m_Fr _||.L|.L|.|:|F.|L|.L|...|_ . .._oumE_8 =32 ?og; :. c 5 .22 5 ..8=voa .2. .93 ..._a_..o 53.5.2 .c2._._a_n: :1... =3 2. E ..a_%8 _E m_..o mno.o mnmod o Emir Z tom N.‘ _.:Q< mm? ..\.E_Ems: .700 «.54 , ...... :.J. ,..?.:.n <~_mo cewmm Shore Road Closing Application - Pt Lot 3 Con 2, geographic ... Page 88 of 95 AGENDA ITEM #c Shore Road Closing Application - Pt Lot 3 Con 2, geographic ... Page 89 of 95 AGENDA ITEM #d Economic Development Core Advisory Group Meeting Date: Wednesday, March 15th, 2017 from 5:00 – 7:00pm Host: Darren and Ian Smith (Lake of Bays Brewing Company) Location: Lake of Bays Brewery, 2681 Hwy 117, Baysville, ON MEETING MINUTES In Attendance: (13) Jennifer Pilon (Economic Development Coordinator, Lake of Bays), Darren Smith (Lake of Bays Brewery), Ian Smith (Lake of Bays Brewery), Terry Glover (Councillor, Lake of Bays), Collin Reaney (Dorset Community Partnership/SS Bigwin), Richard Hatkoski (Muskoka Surfboard/Commercial Pallet – came for networking, had to leave before meeting began), Melinda Zytaruk (Fourth Pig Worker Co-op), Linda Boothby (Dwight Garden Centre), Janine Scott (Old Palmer House), Marlene Kyle (Councillor, Algonquin Highlands), Nicholas Hiley on behalf of Marie Poirier (Marie Poirier Planning), Rob Walisser (Old Mill Marina), Karen Piovaty (Oxtongue Craft Cabin) Regrets: (3) Chantal Hamilton (Dorset Timber Mart), Kim Loader (Port Cunnington Lodge), Bruce Howell (Colonial Bay) FedNor Funding Announcement Township of Lake of Bays received $182,457 through FedNor’s Community Investment Initiative for Northern Ontario (CIINO) program to hire a dedicated economic development officer for a three-year period to implement key economic development and growth initiatives for the municipality, leading to increased business investment, job creation, and regional collaboration and partnerships. (This funding is towards Jennifer’s position.) The group was grateful for the continued support from FedNor in Lake of Bays. This Federal investment through the CIINO program enhances the Township’s ability to make municipal investment in projects such as the creation of Ec. Dev. Strategy and strategy implementation. Link to FedNor announcement: https://www.canada.ca/en/fednor/news/2017/02/fednor_invests_11milliontoaccelerat egrowthcreatejobsandsupportas.html Link to Huntsville Doppler article: https://doppleronline.ca/huntsville/fednor-supports- economic-development-lake-bays-182457-funding/ Economic Development Strategy The group was very enthusiastic about the strategy development process getting started. The RFP document is complete and has been internally reviewed by staff at Lake of Bays and Algonquin Highlands (due to the shared Dorset component of the project). The RFP is now being advertised with a proposal submission deadline of April 7, 2017. A Project Advisory Group will work with the Economic Development Coordinator to guide the strategic planning process. Below are the Tentative Dates suggested within the RFP (subject to change when establishing a work plan with the hired consulting firm). Prepared by Jennifer Pilon, Economic Development Coordinator, Township of Lake of Bays Lake of Bays Economic Development Core Advisory Group Update... Page 90 of 95 AGENDA ITEM #d April/May 2017 Contract Awarded/Work Begins May/June 2017 Research & Analysis/Consultation July 2017 Draft Strategy Due/Consultation Tuesday, July 18, 2017 Presentation of Draft Strategy to Council July/August 2017 Revisions to Draft Strategy September 2017 Final Strategy Due Tuesday, October 17, 2017 Presentation of Final Strategy to Council Below is a summary of the minimum Consultation Requirements included within the RFP (subject to change when establishing a work plan with the hired consulting firm). One (1) online survey to collect broader public input. Minimum of three (3) meetings with the Project Advisory Group and municipal staff. Minimum of three (3) community workshops held on separate evenings after standard business hours in the villages of Baysville, Dorset, and Dwight. Minimum of twelve (12) one-on-one interviews with key stakeholders. Two (2) Township of Lake of Bays Council meetings: a) to present the draft strategy for feedback, and b) to present the final strategy for review and approval. The Final Strategy document will be prepared with the following expectations in mind. Provide a vision for economic development in the Township of Lake of Bays. Establish strategic priorities and include data analysis, public input, and rationale to support recommendations. For each identified strategic priority, include: . Objectives; . Roles (lead/supporting agencies, partnership opportunities); . Timing (short/medium/long term); . Action Plan; . Resource requirements (budget implications, funding source); and . Performance Metrics. RED (Rural Economic Development) Program This program through OMAFRA provides up to 50% funding to help rural communities remove barriers to community economic development. There are two application intakes scheduled for 2017: a) March 31 deadline, and b) Sept 29 deadline. http://www.omafra.gov.on.ca/english/rural/red/guidelines.htm#1 The Township will be looking at the possibility of applying to the fall 2017 intake to support implementation of one of the strategy priorities identified in the Economic Development Strategy as the application timing coincides with the timing of the municipal budget process. Broadband Internet Connect to Innovate Connect to Innovate is a federal funding program that will invest $500 million by 2021 to bring high-speed Internet to rural and remote communities in Canada. The deadline for Internet Service Providers (ISPs) to apply is April 20, 2017. Prepared by Jennifer Pilon, Economic Development Coordinator, Township of Lake of Bays Lake of Bays Economic Development Core Advisory Group Update... Page 91 of 95 AGENDA ITEM #d https://www.canada.ca/en/innovation-science-economic- development/programs/computer-internet-access/connect-to-innovate.html Lakeland Holding Ltd. informed the Township that they are applying to Connect to Innovate, and their application will include building a fibre trunk line along Hwy 117 through downtown Baysville and along Hwy 60 through downtown Dwight to connect qualifying “anchor” points such as government facilities, community centres, schools, public safety institutions, etc. Lakeland has asked the Township to submit a letter of support for their application. The request and letter of support can be seen on the upcoming Council agenda: https://lakeofbays.civicweb.net/FileStorage/7EDC7D824F4C4B17B0F16C20DD486159- 17%2003%2021%20-%20Lakelands%20CTI%20Project.pdf Internet Survey With thanks to Darren, Janine, and Melinda for their input, a draft of the Internet Survey for Lake of Bays property owners has been completed and sent to Lakeland/Bell for input to ensure that the questions being asked will bring value to ISPs decision making. A comprehensive list of distribution methods for the survey has also been created, which includes an insert that will be included in the next municipal tax bill (space permitting). Once input is received from the ISPs and final adjustments made, distribution of the survey will begin. BEAM (Broadband for E-Business and Marketing) Program Parry Sound Muskoka Community Network (PMCN) has been provided with BEAM 4 funding to provide businesses with grants towards upgrading their e-business solutions. BEAM 4 provides 75% funding up to a maximum of $4,000 provided the business uses a local developer. The early announcement was posted on the Venture Muskoka website: http://venturemuskoka.ca/2017/03/07/news-e-business-grants-for-local-businesses-in- parry-sound-muskoka-to-become-available-in-april-2017/ Additional application details to be announced on www.pmcn.ca in early April so start thinking about any web upgrades that you might want to do to enhance your business’ online presence. Town Crier Project Town Crier is a project that will offer free public Wi-Fi to visitors and residents that are shopping at businesses across Muskoka created in partnership between the various chambers in Muskoka. For the 15-month pilot this Wi-Fi will be offered on the main streets in Bracebridge, Gravenhurst and Huntsville, but more communities will be added later on. The group discussed the potential to explore free public Wi-Fi in the Lake of Bays villages once fibre internet access is available with the required bandwidth. Muskoka Small Business Centre (MSBC) Drop In Hours MSBC is offering drop in hours on the first Tuesday of every month at the municipal office in Dwight. They offer free support and resources for new business start-ups and Prepared by Jennifer Pilon, Economic Development Coordinator, Township of Lake of Bays Lake of Bays Economic Development Core Advisory Group Update... Page 92 of 95 AGENDA ITEM #d existing business expansions. Interested parties can contact MSBC at 705-646-9021 or [email protected] to make an appointment. 1st session (February): 1 potential new business start-up came in. 2nd session (March): 3 potential new business start-ups came in for guidance. Please help to spread the word about this support opportunity! Flyer: https://lakeofbays.civicweb.net/document/38856/2017%20MSBC%20Drop- in%20hours.pdf?handle=90CDFDDF72904A3092BEBB69E14378BD Tourism Excellence North (TEN) Program TEN is a tourism development program for Northern Ontario, encompassing RTO 12 (Explorers Edge) & RTO 13 (Tourism Northern Ontario). If your business is tourism related, consider going to http://tourismexcellencenorth.ca/ to download the free self- assessment tools. o Ten Essentials of Successful Travel Products & Experiences This checklist of 10 key factors measures the quality of the visitor experience. Take 20 minutes as a first step to make sure your operation is 'on track'. o Visitor Appeal Assessment Tool A more intense assessment (about 90 minutes) with 45 questions to assess your own operations through the eyes of a guest. Good to update annually to monitor progress. You can also view Case Studies with examples of other tourism operators who are innovating with their business. http://tourismexcellencenorth.ca/en/case-studies/ Around Lake of Bays Printed Guide Update We are refreshing the brochure to reprint in 2017. Please send any new events, new map points of interest, corrections, omissions, or suggested changes to help improve this tourism piece. All comments to be emailed to Jennifer by Friday, March 24, 2017. The brochure can be viewed online (https://lakeofbays.civicweb.net/document/25660) or a PDF version is attached. Aroundlakeofbays.ca Darren Smith updated the group that $1000 was committed towards the ongoing operation of and online advertising for this local tourism website. o $200 Baysville Business Group o $200 HOLD Community Group o $200 Dorset Community Partnership o $200 SS Bigwin o $200 Township of Lake of Bays Dwight Dock Due to the inconsistent temperature this winter, Greenaway Construction did not get sufficient ice thickness to build the Dwight dock extension. This project is currently planned to commence as soon as the ice is out in spring. Prepared by Jennifer Pilon, Economic Development Coordinator, Township of Lake of Bays Lake of Bays Economic Development Core Advisory Group Update... Page 93 of 95 AGENDA ITEM #d Collin shared with the group that an event would be planned for an inaugural cruise on the SS Bigwin from Dwight dock this summer, date tbc. Karen, Linda, and Collin identified a potential opportunity for HOLD to partner for this event. Ontario Food and Farm Conference Melinda told the group about the Ontario Food and Farm Conference being held in Huntsville next week. Check out the Indulge in Food event on March 21 from 6-9pm at the Active Living Centre. Meet co-op staff and managers, farms, food producers and food sector allies at the Indulge in Food Show and Feast. Local food producer and processors will be showcasing their products, while Muskoka North Good Food Co-op serves up regional foods for tasting. For more information: http://cultivatingfoodcoops.net/events/indulge-food-show-feast/ If you haven’t already, consider becoming a lifetime member of the Muskoka North Good Food Co-op at https://muskokanorthfood.com/. Attainable Housing in Huntsville Melinda brought up the Attainable Housing RFP public meeting held in Huntsville this week to make sure that the group is aware of the efforts being undertaken by our neighbouring municipality. http://www.huntsville.ca/en/NewsModule/index.aspx?corpId=PlUs2kEZkTCdHz7BXPlUs 31j0yZQeQuAleQuAl&newsId=KKuv2OygwiK4LJYNEOD7sgeQuAleQuAl Annual Business Survey Rob inquired about the results of the annual business survey that was distributed in January/February 2017. Jennifer updated the group that a Council report was being prepared and will be shared with the core group once available. The survey responses will also form an important part of the analysis component of the Economic Development Strategy process. New Core Group Member At the January meeting, the core group discussed inviting new members and identified that the resort sector needed representation following the recent resignation of Rob Wallace (Foxwood Resort). Welcome Kim Loader of Port Cunnington Lodge to the core group! Kim sent her regrets for missing the March meeting as she is out of town, and is excited to join the discussion about local economic development. Next meeting: Thursday, May 11, 2017 at 5:00pm in Dwight (location TBC) Prepared by Jennifer Pilon, Economic Development Coordinator, Township of Lake of Bays Lake of Bays Economic Development Core Advisory Group Update... Page 94 of 95 AGENDA ITEM #a Corporation of the Township of Algonquin Highlands By-Law 2017-45 BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL AT ITS REGULAR MEETING HELD ON APRIL 20, 2017. WHEREAS, Section 5 (3) of the Municipal Act, 2001, as amended, provides that the power of a municipality shall be exercised by by-law unless the municipality is specifically authorized to do otherwise; AND WHEREAS, it is deemed expedient that the actions of the Council of the Corporation of the Township of Algonquin Highlands at its regular meeting held on April 20, 2017, be confirmed and adopted by by-law; NOW THEREFORE the Council of the Corporation of the Township of Algonquin Highlands hereby enacts as follows: 1. That the actions of the Council at its meeting held on April 20, 2017, in respect to each report, motion, resolution or other action passed and taken by the Council at its meeting, is hereby adopted, ratified and confirmed, as if each resolution or other action was adopted, ratified and confirmed by its separate by-law. 2. That the Reeve and the proper officers of the Corporation are hereby authorized and directed to do all things necessary to give effect to the said action, or obtain approvals, where required, and except where otherwise provided, the Reeve and the CAO/Clerk are hereby directed to execute all documents necessary in that behalf and to affix the Corporate Seal of the Township to all such documents. READ A FIRST, Second and Third time and finally passed this 20th day of April, 2017. ______Reeve Carol Moffatt Seal ______CAO/Clerk Angie Bird A By-Law to confirm the proceedings of Council at its regula... Page 95 of 95