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Crofton Park Assembly Fund PDF 235 KB MAYOR AND CABINET (CONTRACTS) Report Title Crofton Park Assembly Fund Key Decision Yes Item No 3 Ward Crofton Park Contributors Executive Director for Community Services, Head of Law Class Part 1 Date: 18 January 2012 1 Purpose This report informs Mayor and Cabinet (Contracts) of progress made by the assembly programme, and particularly Crofton Park Assembly, and recommends that they approve the Assembly Fund allocation for Crofton Park ward, as detailed in Appendix 1. 2 Recommendations It is recommended that the Mayor and Cabinet (Contracts):- 2.1 note the progress made by the assemblies programme to date; and in particular the Crofton Park Assembly; and 2.2 approve the following Assembly Fund project for Crofton Park ward ( see appendix 1 for full project proposal ): • £15,000 for Eco Computer Systems to develop Crofton park library and install a café 3. Policy Context 3.1 Section 138 of the Local Government and Public Involvement in Health Act came into effect on 1 April 2009. It makes it a duty on all local authorities to involve local representatives when carrying out 'any of its functions' by providing information, consulting or ‘involving in another way’. The Local Assemblies programme is a key aid to the Council in fulfilling this new duty. 3.2 In May 2007 the Mayor’s Commission on empowering communities and neighbourhoods recommended that the London Borough of Lewisham introduce local ward assemblies for each of the borough’s 18 wards. The Commission believed that these localised bodies, defined by the active involvement of the ward councillors, would enable the people living and working in each area to have a stronger and more direct influence in shaping their local community, supporting an ongoing process for identifying and resolving local concerns and implementing local solutions. The Local Assemblies programme was established in March 2008. 3.3 The local assemblies programme is helping to deliver the Lewisham Sustainable Community Strategy priority outcome `empowered and responsible - where people can be actively involved in their local area and contribute to supportive communities.’ The programme is also helping to deliver the corporate priority ‘community leadership and empowerment – developing opportunities for the active participation and engagement of people in the life of the community’; and individual projects funded by the assemblies help to deliver other corporate priorities. 3.4 In October 2008 the Mayor announced that £50,000 would be allocated over 2 years, to each of the 18 wards, to enable assemblies to propose projects that would support the delivery of their local action plans and encourage residents to work with the council to find local solutions to local problems. 3.5 In 2010 the Mayor agreed £25,000 for each assembly to be spent during the financial year 2010-11 (with ability to roll over into 2011-12 if required), and a further £18,750 in 2011-12 (which includes £3750 discretionary fund for Councillors). 4. Local Assemblies programme update 4.1 In the first two quarters of 2011-12, over 3000 people have attended assembly meetings, with an average attendance per meeting of 90. The programme continues to involve those who live, work & learn in each ward outside of meetings - for example, participation has taken place at traders association meetings, tenants and resident association meetings and with schools. 4.2 The 2010-12 Assembly Fund has in large part been allocated. Over 90% of the £787,500 has been recommended by the assemblies; and the remainder will be finalised over the next couple of months. Projects range from community centre support to mother and toddler groups. 4.3 On 24 October the assemblies programme held a sharing and learning event for coordinating group members and Councillors. The event allowed attendees to hear about what works well in different wards; be thanked by the Mayor for their hard work in supporting their assembly and local community; hear from the Chief Executive and also about the upcoming Localism Bill and the implications it may have on neighbourhood working in Lewisham. 5. Crofton Park Assembly 5.1 The Crofton Park Assembly has met 13 times since the programme started with attendance figures ranging from 35 to 450, the latter being the community carnival held in summer 2011. The average attendance per meeting over the past three years has been 97. Over 700 people participated in the assembly outside of formal meetings during 2010-11, including Ewart Road residents survey on assembly priorities; business surveys undertaken by Prendergast Ladywell Fields pupils; and engagement with older people at the EPSP at the Ackroyd Centre. 5.2 In late 2010 the assembly agreed five new priorities as follows: • streetscape (litter, dog fouling, fly tipping, street furniture) • roads and pavement maintenance • traffic and parking issues • youth provision • community cohesion 5.3 The coordinating group has developed an action plan based on these new priorities, and has been progressing issues within it. These include: • streetscape – the assembly identified the piece of land alongside the railway line on Marnock Road as being under-used and a hot spot for flytipping, litter. Discussions took place at the assembly about how the space could be improved. This resulted in an environmental meet-up in September for anyone interested at the site. Around 20 people did a walk-around, identified problems and solutions. The assembly is now working with the Council’s environment team to liaise with Network Rail regarding access and leasing of land. The SNT have lined up the pay- back team to clear the land, and volunteers have signed up to run a community garden once the site is available. Eco Computers, working from Crofton Park Library will be the community organisation leading on this. The assembly has also developed a school recycling project where new bins will be designed and a poster education campaign developed. • community cohesion – the assembly erected three notice boards across the ward, which now have community key holders and are well used. The new website for the ward, www.croftonpark.com , is near completion and will be launched soon. In July the assembly and local groups and schools organised a community carnival – over 450 attended, with children’s activities, beer tent, local bands, assembly information, local produce and a raffle to raise money for local causes. The carnival was successful in bringing together people from around the ward in celebrating their local area. • youth provision – the assembly agreed to ring-fence £10,000 from the Assembly Fund for young people to decide how it is spent. Prendergast Ladywell Fields will host a youth assembly where different schools in the ward will attend and vote on different projects they have all put forward. The assembly continues to support ‘Walk in Space’, which was funded and developed by young people from the 2008- 10 Mayor’s Fund. The assembly has also joined forces with a youth Safer Neighbourhood Panel to give a stronger voice to young people in the ward. • roads and pavement issues – a coordinating group member has undertaken an audit of the state of all roads and pavements in the ward, and classified them depending on their quality. He is now in liaison with the Council’s highways team and cross-referencing their information and schedule of works. 5.4 At the 23 March and 9 November 2011 meetings, the assembly agreed to fund the following projects: Community carnival £3,400 School and community recycling project £984 Planters and hanging baskets £4,366 Ring fenced youth fund £10,000 Ring fenced £10,000 community grants: Elder persons support project £1,480 Dalmain community project £1,500 Blythe Hill Fields Festival £1,000 Brockley Max Festival £1,515 Honor Oak station planters £835 Take Flight theatre school £1,900 Ackroyd volunteers project £1,770 Library development and café £15,000 The first eleven projects have been approved by the Executive Director for Community Services under delegated authority. 5.5 The final project, Eco Computer Systems Crofton Park Library has requested funding to carry out initial project and design planning including surveys and development drawings with users to allow for capital funding bids to be made for renovations and improvements. The funding will also be used for the installation of an interim café in the premises, an addition requested by users. The café will increase footfall and provide a space where people can meet. A condition of the funding will be that any equipment purchased will remain in use at Crofton Park Library as long as required and in working order. If the equipment becomes surplus to requirements it will be offered to other community organisations in the ward or borough. 6. Financial Implications 6.1 This report recommends that £15,000 be paid to Eco Computer Systems to fund the development of Crofton Park Library and installation of a new cafe. 6.2 The total Assembly Fund allocation for 2010-11 and 2011-12 is £787,500, of which £43,750 relates to Crofton Park ward. Expenditure totalling £3,400 has been approved under delegated authority. A further £25,350 is subject to approval under delegated authority. Agreement to these, and the proposed payment described in paragraph 6.1, will leave a balance for Crofton Park of £0. 6.3 Crofton Park – Assembly Fund allocation £43,750 Community carnival £3,400 School and community recycling project £984 Planters and hanging baskets £4,366 Ring fenced youth fund £10,000 Ring fenced £10,000 community grants: Elder persons support project £1,480 Dalmain community project £1,500 Blythe Hill Fields Festival £1,000 Brockley Max Festival £1,515 Honor Oak station planters £835 Take Flight theatre school £1,900 Ackroyd volunteers project £1,770 Library development and café £15,000 (£43,750) Balance remaining £0 7.
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