DATA COLLECTION STANDARDS 2012 Edition

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DATA COLLECTION STANDARDS 2012 Edition DATA COLLECTION STANDARDS 2012 edition created by the program partners of the ATLANTIC COASTAL COOPERATIVE STATISTICS PROGRAM NOAA Fisheries Service | US Fish and Wildlife Service | Atlantic States Marine Fisheries Commission | New England Fishery Management Council | Mid-Atlantic Fishery Management Council | Potomac River Fisheries Commission | South Atlantic Fishery Management Council | Maine Department of Marine Resources | New Hampshire Fish and Game Department | Massachusetts Division of Marine Fisheries | Rhode Island Division of Fish and Wildlife | Connecticut Department of Energy and Environmental Protection | New York State Department of Environmental Conservation | New Jersey Division of Fish and Wildlife | Delaware Division of Fish and Wildlife | Pennsylvania Fish and Boat Commission | District of Columbia Fisheries and Wildlife | Maryland Department of Natural Resources | Virginia Marine Resources Commission | North Carolina Division of Marine Fisheries | South Carolina Department of Natural Resources | Georgia Department of Natural Resources | Florida Fish and Wildlife Conservation Commission Atlantic Coast Fisheries Data Collection Standards TABLE OF CONTENTS EXECUTIVE SUMMARY 1 OVERVIEW A. MISSION 3 B. PROGRAM PARTNERS 4 C. BACKGROUND 5 D. PROGRAM SCOPE 9 E. PROGRAM STRUCTURE 10 F. PUBLIC INPUT 13 G. OUTREACH 14 H. PROGRAM PROCEDURES 15 I. LAW ENFORCEMENT SUPPORT 16 DATA COLLECTION AND MANAGEMENT STANDARDS A. DATA MODULES 18 B. DATA LOADS 20 C. CONFIDENTIALITY 21 D. BENCHMARKING 24 E. QUALITY ASSURANCE 25 CATCH AND EFFORT STATISTICS STANDARDS A. COMMERCIAL FISHERIES 27 B.RECREATIONAL FISHERIES (Private boat, rental boat, and shore based fisheries) 37 C. FOR-HIRE FISHERIES 46 D. PERMIT AND VESSEL REGISTRATION DATA 55 E. METADATA 62 BIOLOGICAL DATA A. STANDARDS 64 B. SAMPLING PRIORITIZATION 67 C. MEASUREMENT STANDARDS 69 D. DATA ELEMENTS 74 E. DATA SUBMISSIONS 79 F. QUALITY ASSURANCE AND QUALITY CONTROL 80 G. TARGET MONITORING 81 H. PROGRAM RESEARCH AND IMPROVEMENT 82 I. REGIONAL PROCESSING CENTERS 83 BYCATCH, RELEASES, AND PROTECTED SPECIES INTERACTIONS DATA A. STANDARDS 85 B. SAMPLING PRIORITIZATION 89 C. MINIMUM DATA ELEMENTS 90 D. DATA SUBMISSIONS 107 E. VALIDATION 108 F. QUALITY ASSUARANCE AND QUALITY CONTROL 109 G. SUBSAMPLING 110 H. TARGET MONITORING 111 I. PROGRAM RESEARCH AND IMPROVEMENT 112 SOCIOLOGICAL AND ECONOMIC DATA A. COMMERCIAL FISHERIES 114 B. RECREATIONAL AND FOR-HIRE FISHERIES 121 Atlantic Coastal Cooperative Statistics Program | www.accsp.org Atlantic Coast Fisheries Data Collection Standards TABLE OF CONTENTS ACRONYMS A1 GLOSSARY A2 APPENDIX A: Committee Participation Guidelines A8 APPENDIX B: Staff Positions, Descriptions, & Organizational Chart A9 APPENDIX C: Codes & Format A11 APPENDIX D: Maps of Areas Fished A77 APPENDIX E: Commercial Quality Assurance & Quality Control Procedures A86 APPENDIX F: Recreational Quality Assurance & Quality Control Procedures A96 APPENDIX G: Biological Matrix Summary A126 APPENDIX H: Bycatch Matrix Summary A127 APPENDIX I: Standard Measurement for Gear Type/Gear Elements A128 APPENDIX J: Marine Mammal Stranding Form (Level A Data) A155 APPENDIX K: Sea Turtle Stranding & Salvage Network Report Form A157 APPENDIX L: Social & Economic Data Considerations A158 Atlantic Coastal Cooperative Statistics Program | www.accsp.org EXECUTIVE SUMMARY Atlantic Coast Fisheries Data Collection Standards: A third edition of the program design for the Atlantic Coastal Cooperative Statistics Program defines policies, data collection and data management standards for the Atlantic Coastal Cooperative Statistics Program (hereinafter, the ACCSP or the Program). This document also provides direction on future improvements for Atlantic coast commercial, recreational, and for-hire fisheries statistics. In this third edition of the program design, significant updates have been made to recreational catch and effort data collection standards. These standards not only reflect the current data needs identified by the partners (as compiled by the Recreational Technical Committee), but also provide guidance to the Marine Recreational Information Program (MRIP) of NOAA Fisheries Service. These standards support the continued use of innovative technologies and state performance of intercept sampling. The partners recognize that full implementation of some standards is a long-term goal, and components will be incorporated commensurable with available resources. References to most specific programs have been removed to allow for changes to methodologies over time. The program design is updated to provide long-term guidance for implementing programs and providing accurate and timely fisheries-dependent data in support of state and federal fisheries conservation and management activities. 1 OVERVIEW The Atlantic Coast Fisheries Data Collection Standards provides detailed information on standards, policies, reporting requirements, quality control and assurance documentation, and processes necessary for adjustments and modification. This document should be implemented by all partners as fully as possible to ensure effective and consistent implementation of data collection and data management models. Supporting documentation for all Program details are provided on the web1.This includes information on technical, advisory, and public input into all final decisions of the ACCSP as well as a history of discussion and approval actions. The Program is committed to transparency in all its operations and therefore programmatic documents are always made available through the ACCSP website. 1 All supporting documentation for ACCSP can be found by visiting www.accsp.org. 2 A. MISSION The mission of the ACCSP is to be a “cooperative state-federal program to design, implement, and conduct marine fisheries statistics data collection programs and to integrate those data into a single data management system that will meet the needs of fishery managers, scientists, and fishermen.” 3 B. PROGRAM PARTNERS The ACCSP is a state-federal partnership composed of 23 entities, including: Federal Agencies NOAA Fisheries Service US Fish and Wildlife Service Councils and Commissions Atlantic States Marine Fisheries Commission New England Fishery Management Council Mid-Atlantic Fishery Management Council Potomac River Fisheries Commission South Atlantic Fishery Management Council State Agencies Maine Dept. of Marine Resources New Hampshire Fish and Game Dept. Massachusetts Division of Marine Fisheries Rhode Island Division of Fish and Wildlife Connecticut Dept. of Energy and Environmental Protection New York State Dept. of Environmental Conservation New Jersey Division of Fish and Wildlife Delaware Division of Fish and Wildlife Pennsylvania Fish and Boat Commission District of Columbia Fisheries and Wildlife Maryland Dept. of Natural Resources Virginia Marine Resources Commission North Carolina Division of Marine Fisheries South Carolina Dept. of Natural Resources Georgia Dept. of Natural Resources Florida Fish and Wildlife Conservation Commission 4 C. BACKGROUND The Program was established in 1995 through a Memorandum of Understanding (MOU) to address deficiencies in the data that constrained fisheries management along the Atlantic coast. These deficiencies included incompatibilities between state and federal data systems, a lack of standardized trip level catch and effort reporting by partners, the lack of universal permit and vessel registration data, and a general need for more and better data to support new emerging fisheries management initiatives. The Program established four basic principles to ensure that fisheries- dependent statistics are complete, accurate, consistent, and compatible: 1. Cooperative development and implementation across jurisdictional lines 2. Coastwide data collection standards and a single, integrated data management system 3. Data on all fishing activities (e.g., commercial, recreational, and for-hire fisheries) 4. Modular design for data collection and data management projects Beginning In the mid-to-late 1990s, after the Program officially began, funding from partner contributions from the Atlantic Coastal Fisheries Cooperative Management Act (ACFCMA) supported the establishment of committees to develop the first edition of the program design. The committees also created minimum standards and operating procedures. In addition, the funds supported salary for one staff member. The committees included a variety of technical committees, an advisory committee, a steering committee (named the Operations Committee), and a policy level committee (named the Coordinating Council). The minimum standards that the committees were instructed to develop were based on needs for fisheries stock assessments and management. The committees were also instructed to question current practices, not necessarily preserve the status quo, and were asked to give little weight to possible cost implications. New minimum standards included 1) the type and resolution of data that should be collected, 2) minimum data elements with standard codes, 3) timeliness, and 4) quality control and assurance practices. Partners agreed to meet all minimum standards, given the needed resources, and were free to exceed the standards when needed. For example, partners may require additional data elements or tighter reporting deadlines. Partners may also continue using their own coding systems, as long as data can be mapped directly to the ACCSP standard codes. 5 Partnerships Established By 1999, much of the planning was complete and standards
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