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FEBRUARY 16Th, 2021 COUNCIL CHAMBERS 4:30 PM AGENDA

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FEBRUARY 16Th, 2021 COUNCIL CHAMBERS 4:30 PM AGENDA CITY OF BROOKS REGULAR COUNCIL MEETING – FEBRUARY 16th, 2021 COUNCIL CHAMBERS 4:30 P.M. A G E N D A 1. CALL TO ORDER 2. AGENDA a) Items to add/delete from the agenda b) Adoption of agenda 3. MINUTES a) Regular Council Meeting – February 1st, 2021 4. BUSINESS ARISING OUT OF MINUTES 5. RCMP REPORT – JANUARY 2021 6. DELEGATION 4:40 – 5:00 p.m. a) Commercial Safety Rest Area Project – Jerry Lau, Infrastructure Manager, Alberta Transportation 7. CORRESPONDENCE AND INFORMATION a) Update - Council Conferences and/or Workshops and Council Committee Reports b) Notes - Council Committee – February 9th, 2021 8. ACCOUNTS PAYABLE 9. BUSINESS a) Appointment to the Environmental Advisory Committee (See memo dated February 8th, 2021 from Manager of Administration) -2- b) Elemental Energy, Brooks Solar II Community Benefit Contribution (See memo dated February 9, 2021 from Manager of Community Development) c) Regional Assessment Review Board Clerk Agreement (See memo dated February 10, 2021 from Manager of Finance) d) Appointment of Regional Assessment Review Board Clerks (See memo dated February 10, 2021 from Manager of Finance) e) February 2021 Financial Variance Report (See memo dated February 10, 2020 from Manager of Finance) f) Request for the Province to Consider Easing COVID-19 Restrictions on a Regional Basis (Mayor Morishita shall speak to this item) g) COVID-19 Updates and Initiatives and Other Updates 10. PUBLIC HEARING – 5:00 P.M. Re: Land Use Bylaw Amendment 21/05 - Call hearing to order - Explanation of proposed Bylaw - Persons speaking in favor of proposed Bylaw - Persons speaking in opposition of proposed Bylaw - Final Comments - Adjourn Hearing 11. BYLAWS a) Bylaw 21/05 – Amendment to the Land Use Bylaw b) Bylaw 21/06 – Flashing Warning Lights on School Buses c) Bylaw 12/07 – Amendment to the Land Use Bylaw 12. QUESTIONS FROM THE MEDIA 13. ADJOURNMENT RECOMMENDATIONS February 16th, 2021 REFER TO: RECOMMENDATION 9. (a) That Marcy Rudyk be appointed to the Environmental Advisory Committee for a first, three-year term, commencing February 17, 2021 and ending February 16, 2024. (b) That the City of Brooks enter into a Memorandum of Understanding with Elemental Energy for the creation of a Community Benefit Fund (CBF) and that the matter of the CBF Committee be referred to the Joint Services Committee for further discussion regarding the parameters that would apply to the formal establishment of the CBF Committee. (c) That the City of Brooks enter into the Regional Assessment Review Board Clerk Agreement with the County of Newell, Town of Bassano, Village of Duchess and Village of Rosemary. (d) That Amy Rommens, Cathy Slaney and Shannon Biette be appointed as Regional Assessment Review Board Clerks for a one-year term, as per the Regional Assessment Review Board Clerk Agreement. (e) That the February 2021 Financial Variance Reports be accepted as information. (f) That the City of Brooks request the Province of Alberta to consider easing COVID-19 restrictions on a regional basis, where warranted. (g) That the COVID-19 Updates and Initiatives and Other Updates be accepted as information. 11. (a) That Bylaw No. 21/05, being a Bylaw of the City of Brooks, in the Province of Alberta, to amend Bylaw 14/12, being the Land Use Bylaw be introduced and read a first time. That Bylaw No. 21/05 be read a second time. That Bylaw No. 21/05 be given three readings at this meeting. That Bylaw No. 21/05, being a Bylaw of the City of Brooks, in the Province of Alberta, to amend Bylaw 14/12, being the Land Use Bylaw be read a third time and adopted. (b) That Bylaw No. 21/06, being a Bylaw of the City of Brooks, in the Province of Alberta, to regulate and control the use of flashing warning lights and stop arms on school buses be introduced and read a first time. - 2 - That Bylaw No. 21/06 be read a second time. That Bylaw No/ 21/06 be given three readings at this meeting. That Bylaw No. 21/06, being a Bylaw of the City of Brooks, in the Province of Alberta, to regulate and control the use of flashing warning lights and stop arms on school buses be introduced and read a third time and adopted. (c) That Bylaw No. 21/07, being a Bylaw in the City of Brooks in the Province of Alberta, to amend Bylaw 14/12, being the Land Use Bylaw be introduced and read a first time. That a Public Hearing be held on March 15, 2021 at 5:00 p.m. to gather public input regarding Bylaw 21/07. MINUTES OF THE REGULAR COUNCIL MEETING OF THE CITY OF BROOKS HELD IN COUNCIL CHAMBERS AND VIA VIDEOCONFERENCE AT THE CITY OFFICE ON FEBRUARY 1, 2021 AT 4:30 P.M. _______________________________________________________________________ PRESENT: Mayor Barry Morishita Councillor Dan Klein Councillor Bill Prentice Councillor Norm Gerestein Councillor Joel Goodnough Councillor Jon Nesbitt STAFF: Alan Martens, CAO Amanda Peterson, Deputy CAO Amy Rommens, Manager of Administration Kalina Van Winssen, Executive Assistant/Recording Secretary Shelley Thomas, Manager of Finance Jessica Surgenor, Manager of Community Development Bruce Thiessen, IT Supervisor Richard Mak, HR/Inclusion Advisor Alicia Bartlette, Manager of Planning and Engineering OTHERS IN ATTENDANCE: S. Stanway, Brooks Bulletin CALL TO ORDER: Mayor Barry Morishita called the meeting to order at 4:38 p.m. AGENDA 21/028 MOVED BY COUNCILLOR NESBITT that “the agenda be adopted”. MOTION CARRIED MINUTES 21/029 MOVED BY COUNCILLOR NESBITT that “the Minutes from the Regular Council Meeting held January 18th, 2021 be approved”. MOTION CARRIED BUSINESS ARISING OUT OF MINUTES There was no business arising out of the Minutes. CORRESPONDENCE AND INFORMATION 21/030 MOVED BY COUNCILLOR KLEIN that “the following items of correspondence be received as information: Regular Council Meeting Minutes Page 2 February 1, 2021 a) Update - Council Conference and/or Workshops b) Notes - Council Committee – January 26th, 2021”. MOTION CARRIED ACCOUNTS PAYABLE 21/031 MOVED BY COUNCILLOR GERESTEIN that “the Accounts Payable listing presented in the amount of eighty-one thousand, two hundred, fifty-two dollars and thirteen cents ($81,252.13) be hereby approved”. MOTION CARRIED BUSINESS City of Brooks Library Board Appointment ___________________________________________________ 21/032 MOVED BY COUNCILLOR GOODNOUGH that “Denise LaRocque be appointed to the City of Brooks Library Board for a first, three- year term, beginning February 2nd, 2021 and ending February 1st, 2024”. MOTION CARRIED Safe Communities Committee Appointment _____________________________________________________ 21/033 MOVED BY COUNCILLOR PRENTICE that “Courtney Clark be appointed to the Safe Communities Committee for a first, three- year term, commencing February 2nd, 2021 and ending February 1st, 2024”. MOTION CARRIED Welcoming and Inclusive Communities Partnership Plan _____________________________________________________ 21/034 MOVED BY COUNCILLOR KLEIN that “Council adopt the 2021 – 2024 Welcoming and Inclusive Communities Partnership Plan”. MOTION CARRIED Regular Council Meeting Minutes Page 3 February 1, 2021 Complete Solutions Feasibility Study _____________________________________________________ 21/035 MOVED BY COUNCILLOR NESBITT that “the Complete Solutions Feasibility Study be completed by Magna Engineering, and that the City’s portion of $82,000 be funded from the Environmental Surplus Reserve”. MOTION CARRIED Municipal General Election – Incapacitated Voting _____________________________________________________ 21/036 MOVED BY COUNCILLOR GERESTEIN that “pursuant to the Local Authorities Election Act, incapacitated voting be provided during the 2021 Municipal General Election Advance Vote to be held on Saturday, October 2nd and Saturday, October 16th, 2021 from 12:00 p.m. – 1:00 p.m.” MOTION CARRIED 2021 Census of Population – Request for Support _____________________________________________________ 21/037 MOVED BY COUNCILLOR NESBITT that “the City of Brooks supports the 2021 Census, and encourages all residents to complete their census questionnaire online at www.census.gc.ca”. MOTION CARRIED Southern Alberta Energy from Waste Association Waste Characterization Study _____________________________________________________ 21/038 MOVED BY COUNCILLOR NESBITT that “the City of Brooks request from SAEWA a copy of the Confidential Waste Stream Characterization Study Analysis Report embedded in the Detailed Business Plan”. MOTION CARRIED COVID-19 Updates and Initiatives and Other Updates _____________________________________________________ 21/039 MOVED BY COUNCILLOR PRENTICE that “the COVID-19 Updates and Initiatives and Other Updates be accepted as information”. MOTION CARRIED Regular Council Meeting Minutes Page 4 February 1, 2021 BYLAWS Bylaw 21/04 – Tax Penalty Bylaw 21/040 MOVED BY COUNCILLOR NESBITT that “Bylaw No. 21/04, being a Bylaw of the City of Brooks, in the Province of Alberta, to establish a penalty for the late payment of taxes, be introduced and read a first time”. MOTION CARRIED 21/041 MOVED BY COUNCILLOR GERESTEIN that “Bylaw No. 21/04 be read a second time”. MOTION CARRIED 21/042 MOVED BY COUNCILLOR GOODNOUGH that “Bylaw No. 21/04 be given three readings at this meeting”. MOTION CARRIED UNANMOUSLY 21/043 MOVED BY COUNCILLOR KLEIN that “Bylaw No. 21/04, being a Bylaw of the City of Brooks, in the Province of Alberta, to establish a penalty for the late payment of taxes, be read a third time and adopted”. MOTION CARRIED ADJOURNMENT 21/044 MOVED BY COUNCILLOR NESBITT that “the meeting adjourn at 5:21 p.m.” MOTION CARRIED _________________________________ Mayor _________________________________ Chief Administrative Officer BROOKS RCMP DETACHMENT City of Brooks Report February 2021 The attached statistical report has been generated from the PROS Database (Police Reporting & Occurrence System). Feb 10/21 In January, 2021 Brooks Detachment members responded to 289 municipal calls for service. A total of 17 prisoners were lodged in the Detachment Cells. There were 81 municipal criminal records completed. SIGNIFICANT EVENTS – Miscellaneous calls from January 2021 ‐ January 1, 2021 – A resident called Police to report that he noticed footprints in the snow around his property. Time delay was 20‐30 min.
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