Board Meeting - HNB Office February 3rd, 2019 – 9:00 am MINUTES Present – Jacques Poitras, Dawn Shaw, Kevin Pottle Chris Green, Moe Theriault, Mike Rutter, Daniel Roussel, Todd Williams, Scott MacKenzie, Phil Huckins, Todd Pye, Andy Williams, Anita Scott, Ron Arbeau, Luc Martin, Louis Gaudet, Ray Carmichael, Nic Jansen (staff resource) Absent – Mike MacMullin I. Welcome – Todd Pye called the meeting to order at 8:58 am. II. Minutes of previous meeting: Scott / Gaudet Motion to approve November 11th meeting minutes. Carried. Poitras / Theriault Motion to approve December 6th conference call minutes. Carried. III. Business arising from Minutes No business from previous minutes. IV. Approval of Agenda Hockey Canada Task Teams and in-camera session added to the ‘New Business’ section of agenda. Shaw / Martin Motion to approve agenda. Carried. V. President Report Report submitted and included in e-binder. VI. Executive Director Report Report submitted and included in e-binder. VII. Council/Commission Reports Reports submitted and included in e-binder. VIII. Committee Updates (Risk & Safety, Constitution, Appeals, Personnel, Finance, Awards) Risk & Safety – met on Feb 2nd – all items discussed will be covered in the in-camera session. Constitution – Currently reviewing ROC Manual and role of HNB Vice President. Appeals – two appeals held in December. One related to a SR player and one about a coach suspension. Both were denied. Personnel – meeting held mid-January. Staff performance reviews were completed and the salary chart was reviewed. Finance – monthly calls have been held. Accounts Receivable are in great shape. The 2019-2020 budget will be presented to the board by the end of March. Awards – Scholarships have been sent out and posted on website. Awards applications will be posted this week. IX. New Business a. In-Camera Session Arbeau / Green Motion to go ‘in camera’. Carried. Todd Pye provided updates on legal matters related to Saint John Youth, Shediac Cap-Pele Minor Hockey, the NBHOA, and HNB Certification Requirements. Green / Gaudet Motion to go out of ‘in camera’. Carried. b. Hockey Canada Task Teams Todd Pye provided updates on the Hockey Canada Task Teams. With the new application process, there’s limited opportunity to nominate HNB board members or subject matter experts. Task - Board members looking to nominate someone for a Hockey Canada Task Team can send the completed nomination form to Nic Jansen by Thursday February 7th. c. Strategic Plan – moving forward – Jansen Nic presented a seven-step process which outlines who a new Strategic Plan will be presented at the 2020 HNB Annual General Meeting in Miramichi. Gaudet / Arbeau Motion to approve Strategic Plan – next steps document as presented. Carried. d. Hockey Day in NB – updates – ROC Chairs Task – ROC Chairs to email Nic the following information on the Hockey Day in NB within their Region by February 15th – (Date of event & schedule of activities). e. AGM Schedule – Jansen Nic presented a ‘draft’ schedule for the 2019 HNB Annual General Meeting that will be held June 7th-8th at the Delta Brunswick in Saint John. The schedule was discussed, and the following changes were made: - Board meeting scheduled for Saturday from 5:30 pm – 7:00 pm - Constitution Committee meeting scheduled for Sunday from 8:30 am – 10:30 am. Registration for the AGM will be sent out in March. f. Hockey Canada – division classifications – Jansen Hockey Canada is looking to change the name of the division classifications due to sensitivity with the ‘Midget’ term. HNB board will support a change if the divisions are re-classified to align with player ages (example – midget would be Under 18, Bantam would be Under 15, etc). g. Future National Championships in Quispamsis – Jansen The town of Quispamsis and Hockey Canada have had discussions about potential events being hosted in Quispamsis. The events are – National Female Under 18 Championships in November 2021 & Canadian Tire Para Hockey Championship in December 2022. While the events haven’t officially been awarded to the Town of Quispamsis, the town is looking for support from HNB should they be awarded these events. Rutter / Green Motion that HNB supports the proposed events in Quspamsis and act as guarantors for the events, pending the re-payment of the $75,000, from the World Under 17 event. Carried. h. Insurance Update / Certification Checks – Pye Covered off during the ‘in-camera’ session of meetings. i. Atlantic Branch Meeting – update (Todd, Anita, Luc, Nic) Luc – meetings were very productive. Other provinces have the same issues which we have. Anita – meetings went well. Todd – covered off in report. j. 2019-2020 Calendar of Commitments – Jansen General discussion regarding when the ideal times to meet would be. Board will meet August 24-25 to start the discussion regarding HNB’s Strategic Plan. All Council / Commissions will meet the first weekend in October, then Minor and Female will meet again in February. X. Adjournment – Poitras Motion to adjourn at 12:00 pm. President – submitted by Todd Pye Welcome to our February Board of Director’s meeting. I hope everyone is having an enjoyable winter. Since our last get together at the World U17’s these are a few of the things I have been involved with: November 16th – Atlantic Branch Meetings (Toronto) November 17th – Attended the Hockey Canada Branch Forum (Toronto) November 20th – HNB Finance Committee Conference Call November 23rd – EHC Meeting with Louis Gaudet (Moncton) November 24th – Met with the U17 Host Committee regarding funding (Saint John) December 4th – HNB Finance Committee Conference Call December 6th – HNB BOD’s Conference call – (U17 Funding) December 14th – HNB Finance Committee Meeting December 20th – HNB Appeals Committee December 21st – Met with Roger Shannon (Jake Allen Program 34) December 21st – Met with Meaghan Donahue Wies, NB Sport and Recreation December 29th – Canada Winter Games meeting with Provincial Rep (Saint John) January 03rd – Attended the Hockey Canada Branch Forum (Vancouver) January 11th – Met with Roger Shannon (Jake Allen Program 34/EHC/Junior A Hockey) January 16th – HNB Personnel Committee meeting January 17th – HC/HNB Conference Call regarding a member’s status January 17–19th – Attended Atlantic Branch Meetings in Halifax January 22nd – HNB Finance Committee Conference Call January 22nd – HC/HNB Conference Call regarding member’s status January 23rd – Parent Behavior meeting with Jamie Shanks, NB Sports and Recreation January 26th – Met with Parasport NB January 27th – Met with HNB Legal Council During this timeframe, I also met/corresponded with Nic Jansen, Todd Williams and other BOD, Council and Commission members regarding Branch business: • HNB’s Calendar of Commitments • BOD’s Schedule and Agenda • HNB Government Funding • Hockey Canada Funding • Dr. Buyer’s Study/EHC Task Teams • Female Hockey initiatives • HC/HNB Strategic Plan • HNB Members Certification Hockey Canada Branch Forum/Atlantic Branch Meetings (Few Highlights): - Task Teams will Continue. 5 new Task teams will be announced at the end of January. 13 Branch members on each team is too many so some Branches will not have representation. HC would like to have the Chairs of those teams to be Subject Matter Experts. Branches can still nominate through the President. - Review of the HC Governance Committee’s report on the NAC. - Supplementary presentation on Junior/Senior insurance. - Discussed Troy Ryan female funding agreement: Cost, Roles and responsibilities, total commitment. - Female Team Atlantic NOM regarding Branch Representation – 40 players at the summer camp, Minimum of 5 players per Branch. 20 players on final team. No Quotas, Best Coaches selected. Troy Ryan to oversee player identification - HC presentation on ‘Strategic Planning’. Looking at an 18-month time-frame to re-write HNB’s to ensure it aligns with HC’s and our Regional requirements. In closing, I would like to thank the HNB BOD’s, the Councils and Commissions, the many volunteers and the HNB staff for their efforts as we work towards a better New Brunswick through Hockey. Thank you. Executive Director – submitted by Nic Jansen I’d like to welcome everyone to the 2019 HNB Winter Meetings. Key program highlights are listed below : Lessons from behind the glass – In June, Allyson Tufts attended the HNB Annual General Meeting to speak on her book, as well as her experience as a hockey parent. In addition to attending the AGM we’ll be sending out 10 lessons / videos. The response and traction from the articles / videos has been outstanding. The latest video was viewed by over 121,000 people and had over 1300 shares on facebook. Sledge Hockey programs – Our staff have been working closely with Para Sport NB to help grow grass roots sledge hockey programs accross NB. The Fredericton program continues to grow, and will be hosting a tournament with teams from NS and PEI attending Jan 26-27. In the Fundy Region, a 8 week introductory program will be starting in February. GNB parent behaviour committee – Parent behaviour continues to be a challenge for HNB. The concern has been brought forward through our Sport Consultant with the Government of NB, and due to our concerns as well as concerns raised by other sports a working group specific to Parent Behaviour has been established through the Network for Safe Sport and Recreation in NB. Hockey Canada Atom Pathway – At the Hockey Canada Annual General Meeting in November 2018, the ‘Hockey Canada Atom Pathway’ was approved and branches will be required to implement the changes for the start of the 2020-2021 season. The Atom Pathway has 5 guiding principles : 1. No tryouts prior to or during the first week of school 2. Must have a minimum of 4 practices / skill sessions prior to formal evaluations starting 3. Must have a minimum of 3 formal tryout / evaluation sessions 4. Must have a period of development time following team selection and prior to the start of the regular season 5.