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Ministry of Defence, Government of India the Commanding Officer, Ins Parundu, Ramanathapuram Tender Notice

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Ministry of Defence, Government of India the Commanding Officer, Ins Parundu, Ramanathapuram Tender Notice MINISTRY OF DEFENCE, GOVERNMENT OF INDIA THE COMMANDING OFFICER, INS PARUNDU, RAMANATHAPURAM TENDER NOTICE 1. Sealed Tenders are invited by The Commanding Officer, INS Parundu from Registered Armed Forces contractors for supply of Potato, Onion & Veg ‘F’ for the period of one Year. Firms or persons, though not registered, may also obtain tender form on payment of the prescribed fees and submit their technical bid along with EMD as mentioned below, but their tenders will be considered only if they are registered or dealt with supply of such items to any defence installations/units and assessed by purchasing agency before opening of Commercial bids. The details of items and quantity required to be supplied and Earnest Money for contract are indicated below :- S.No. Item Deno Qty Required EMD Demand Draft (in Kgs (Non refundable) (a) Beans Cluster Kgs 1,000.0047,000.00 (b) Beans Broad Kgs 5,00.00 (c) Beans French Kgs 2,000.00 (d) Brinjal Kgs 2,500.00 (e) Cauliflower Kgs 3,000.00 (f) L/Finger Kgs 2,500.00 (g) Peas Green Kgs 1,000.00 (h) Pumpkin Kgs 1,000.00 (j) Cucumber Kgs 500.00 (k) S/guard Kgs 1,000.00 (l) Tinda Kgs 200.00 (m) Arvi Kgs 200.00 (n) Plantain Curry Kgs 400.00 (p) Carrot Countary Kgs 2,000.00 (q) Carrot English Kgs 1,500.00 (r) Cabbage Kgs 1,500.00 (s) Spinach Countary Kgs 500.00 (t) Tomato Red Kgs 1,500.00 (u) Bitter Guard Kgs 500.00 (v) Bottle Guard Kgs 1,000.00 (w) Corriender Green Kgs 500.00 (x) Ginger Kgs 500.00 (y) Chilly Green Kgs 500.00 (z) Raddish Countary Kgs 500.00 (aa) Marrow Kgs 500.00 (ab) Ridge Guard Kgs 500.00 (ac) Zimikand Kgs 500.00 (ad) Capsicum Kgs 1,300.00 (ae) L/Fresh Kgs 200.00 (af) Potato Fresh Kgs 15,000.00 (ag) Onions Fresh Kgs 10,500.00 Important Dates: (a) Last Date of Tender Collection:1030hrs on 05 Feb 16 (b) Last Date of Submission :1030hrs 0n 18 Feb 16 (c) Tender Opening Date :1500hrs on 18 Feb 16 (i) Demand Draft: - As above mentioned in favour of Dy.Controller of Defence Accounts, Chennai. (ii) Earnest Money Deposit: - As above mentioned in the form of FDR or Deposit Receipt of Nationalized Bank DD/BG/Banker’s Cheque amount(s) as indicated above in favour of the Dy. Controller of Defence Accounts (Navy), Chennai (Refundable). The Earnest Money will stand forfeited if the contractor/ Firm(s) after bidding for the contract do not participate in the tendering process. 2. Tender forms can be obtained between 1000hrs to 1600hrs on working days from 28 Jan 16 from the office of Logistics Officer, INS Parundu, Uchipulli – Post, Ramanathapuram – Distt., Tamil Nadu - 623534 on submission of MRO (non refundable) for cost of tender document (MRO form can be collected from this office). 3. Tender document could also be downloaded from www. eprocure .gov.in Tender cost in the form of DD is to be submitted in a separate envelop with “Tender cost” written on it. 4. The tenders shall be received upto 1030 Hrs on 18 Feb 16 and opened at 1500 Hrs on same day. In case of holiday, the tender will automatically be opened on next working day. 5. Validity of Quote: - The quotes will be valid for the period of 120 days from the date of opening of tenders. 6. Tender Submission:- Sealed Bids should be dropped in the tender box kept at Guard Room ,The Commanding Officer, INS Parundu – 623 534 or sent by registered post at the address given above so as to reach by the due date and time mentioned above. Late tenders will not be considered. Tender form found faulty will be rejected. 7. The Commercial Bid will be considered only if the firms qualify as per the terms and conditions laid down in RFP. Blacklisted firms by Govt. Organisation/departments are not permitted to participate in the tendering process. 8. COMPETENT FINANCIAL AUTHORITY have the right to accept or reject any tender without assigning any reason thereof and his decision will be final. (Rahul Krishna R) Lieutenant Commander Logistics Officer On behalf of President of India *TENDER FEE Rs.________ (RUPEES ______________________________________ONLY) TENDER COST/MRO NO. PRD/VICT/ARC/FRESH ( POTATO, ONION & VEG ‘F’ )/16-17 DATED 2016 INVITATION TO TENDER Telephone: 04567-259597 Reply should be addressed to the INS Parundu The Commanding Officer Uchipulli - Post Ramanathapuram – Dist Tamil Nadu – 623 534 PRD/16/VICT/05 Jan 16 M/s _________________________________ ____________________________________ CONTRACT FOR SUPPLY OF POTATO, ONION & VEG ‘F’TO INS PARUNDU AT RAMANATHAPURAM FOR THE PERIOD OF ONE YEAR 01 APR 16 TO 31 MAR 17 Dear Sir(s) 1. On behalf of the President of India, Tenders for, the supply of FRESH PROVISIONS (POTATO, ONION & VEG ‘F’) AS PER MENTIONED IN COMMERCIAL BID FORMAT AT PART-V at The Commanding Officer, INS Parundu for a period of one year as mentioned in “Acceptance of tender” (Exact date of commencement of contract will be notified in the Acceptance of Tender) as shown in the attached schedule (IAFZ-2121) are invited by The Commanding Officer, INS Parundu 623 534. The date of commencement is provisional and subject to change to be notified in the acceptance of tender (IAFZ-2124). Bids in sealed covers are to be submitted in single bid system i.e. ‘Commercial Bid’ properly super scribing on the envelop as Commercial Bid for supply of “FRESH PROVISIONS (POTATO, ONION & VEG ‘F’)”. The Commercial Bid should contain only the quoted price. No other documents or new terms and conditions are to be attached in this bid. (Please remember that in case of any terms / conditions in your commercial bid then these will be treated as null and void and shall be rejected outright). 2. The address and contact numbers for sending Bids or seeking clarifications regarding this RFP are given below – (a) Bids/queries to be addressed to: The Commanding Officer, (b) Postal address for sending the Bids: INS Parundu Uchipulli – Post Ramanathapuram – Distt Tamil Nadu – 623 534 (c) Name/designation of the contact personnel: Lt Cdr Rahul Krishna R (d) Tele. numbers of the contact personnel: 04567-259597 Extn. 208/235 (e) Fax number: 04567-259277 For and on behalf of the President of India (Signature of Tenderer(s) 3. This RFP comprises the following:- (a) General Information and instructions - Part – I (b) Contract Form (In lieu of IAFZ-2120) - Part – II (c) Instructions to Tenderers (Standard Conditions) - Part – III (d) Special Conditions (IAFZ -2137-A) - Part – IV (e) Evaluation criteria for participation in tenders (App -A) Commercial Bid (App - B) - Part – V (h) Specifications - Part – VI 4. You are to sign and endorse the date both on Tender form and Schedule (IAFZ-2121) with your rubber stamp. You will make the supplies as per “SPECIFICATION AND CONDITIONS” which are already in your possession. You will not make any alteration in or addition to any of the documents connected with the tender. 5. Your offer is to remain valid for a minimum period of 120 days from the date of commercial bid opening. Earnest money deposit as indicated in schedule shall be paid in favour of the Dy. Controller of Defence Accounts(Navy), Chennai in the form of FDR or Demand Draft which should be valid for 45 days beyond the final bid validity period. 6. The approval or rejection of tenders rests with the CFA/Officer delegated the authority/tender opening board /technical evalution committee who reserve the right of rejecting any tender in whole or in part without cause assigned. The lowest tender will not necessarily be accepted. This RFP is being issued with no financial commitment and the Customer reserves the right to change or vary any part thereof at any stage. Customer also reserves the right to withdraw the RFP, should it become necessary at any stage. 7. Please return this letter duly signed along with the complete Tender documents. 8. This tender comprises of ___ pages. Yours faithfully, (Rahul Krishna R) Lieutenant Commander Logistics Officer For Commanding Officer Encl: As above. II I/We/am/are in possession of complete set of tender documents issued by you and have understood and agree to abide by the above terms and conditions as well as those contained in the contract forms. The attached tender form duly completed and signed is submitted herewith. Station: Ramanathapuram Signature of Tenderer(s)_______________________ Date: _____________ (Name & Address in full and Capacity) (i.e. Proprietor/Partner/Authorised Attorney etc.) (RUBBER STAMP OF THE FIRM) PART - I GENERAL INFORMATION / INSTRUCTION TO THE BIDDERS 1. Last date and time for depositing the Bids: The last date for depositing of bids will be up to 1030 hrs on 18 Feb16. The sealed bid (Commercial bid) should be deposited/reach by the due date and time. The responsibility to ensure this lies with the Bidder. 2. Manner of depositing the Bids. Sealed Bid should be placed in suitable envelop Separately duly marked as “BIDS FOR SUPPLY OF “ FRESH PROVISIONS (POTATO, ONION & VEG ‘F’)”. as per ASC SPECIFICATION (enclosed)” AT INS Parundu Tamil Nadu – 623 534’’ should either be dropped in Tender Box kept at the Main Gate, The Commanding Officer, INS Parundu OR to be sent by Registered Post at the Address given below so as to reach by due date and time. Tender cost in the form of DD is to be submitted along with Commercial bid in a envelop with “Tender cost” written on it, if the tender has been downloaded from internet.
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