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Stanford University, Board of Trustees, Meeting Records SC1010 http://oac.cdlib.org/findaid/ark:/13030/c8dn43h8 Online items available Guide to the Stanford University, Board of Trustees, Meeting Records SC1010 Daniel Hartwig, Aimee Morgan, and Jenny Johnson Department of Special Collections and University Archives October 2018 Green Library 557 Escondido Mall Stanford 94305-6064 [email protected] URL: http://library.stanford.edu/spc Note This encoded finding aid is compliant with Stanford EAD Best Practice Guidelines, Version 1.0. Guide to the Stanford University, SC1010 1 Board of Trustees, Meeting Records SC1010 Language of Material: English Contributing Institution: Department of Special Collections and University Archives Title: Stanford University, Board of Trustees, meeting records creator: Stanford University. Board of Trustees Identifier/Call Number: SC1010 Physical Description: 102 Linear Feet Date (inclusive): 1885-2018 Abstract: The materials consist of Board of Trustees meeting agendas, minutes, and supporting materials. Special Collections and University Archives materials are stored offsite and must be paged 36-48 hours in advance. For more information on paging collections, see the department's website: http://library.stanford.edu/spc. Access to Collection The materials are restricted for 20 years from creation date. Publication Rights All requests to reproduce, publish, quote from, or otherwise use collection materials must be submitted in writing to the University Archivist, Stanford University Libraries, Stanford, California 94304-6064. Consent is given on behalf of the University Archives as the owner of the physical items and is not intended to include or imply permission from the copyright owner. Such permission must be obtained from the copyright owner, heir(s) or assigns. See: http://library.stanford.edu/depts/spc/pubserv/permissions.html. Restrictions also apply to digital representations of the original materials. Use of digital files is restricted to research and educational purposes. Preferred Citation note Stanford University, Board of Trustees, Meeting Records (SC1010). Department of Special Collections, Stanford University Libraries, Stanford, Calif. Arrangement note The materials are arranged in two series: 1. Records created prior to 2010; 2. Records created since 2010. Processing Information note Prior to 2010, Board of Trustee agendas, minutes, and supporting material were separated into three separate collections (Minutes--1011, Agendas--1010, Supporting Material--SC0027). In 2010, it was decided to keep all meeting materials intact in a single collection as received from the Board of Trustees. Administrative History The Board of Trustees of the Leland Stanford Junior University was established on November 11, 1885, by the Grant Founding and Endowing the Leland Stanford Junior University (the "Founding Grant"). The powers and duties of the Board derive from the Founding Grant, amendments, legislation, and court decrees. In addition, the Board operates under its own bylaws and a series of resolutions on major policy. Although the Founding Grant named the initial group of trustees, they did not hold meetings until 1898. Jane Stanford, the surviving founder of the university, served as president of the Board from 1898-1903. Regular meetings began in 1903 following Jane Stanford's decision to transfer oversight of the university to the Board. As custodian of the endowment and all the properties of Stanford University, the Board administers the university's invested funds, sets the annual budget, and determines policies for operation and control of the university. Among the powers given to the trustees by the Founding Grant is the power to appoint a president. As of 2012, Board membership is set at 35, including the President of the University, who serves as an ex officio member with voting privileges. Trustees serve five-year terms and are eligible for appointment to one additional five-year term. Standing committees of the Board include Academic Policy, Planning, and Management; Alumni and External Affairs; Audit and Compliance; Development; Finance; Land and Buildings; the Medical Center; and Trusteeship. Special committees include Athletics, Compensation, Investment Responsibility, and Litigation. Scope and Contents note The materials consist of Board of Trustees meeting agendas, minutes, and supporting materials. Subjects and Indexing Terms Stanford University -- History. Stanford University -- Planning. Guide to the Stanford University, SC1010 2 Board of Trustees, Meeting Records SC1010 Stanford University -- Administration. Stanford University -- Facilities. Universities and colleges -- Administration. Universities and colleges -- Faculty. Stanford University. Board of Trustees Stanford University Records created prior to 2010 Series 1 1885-2009 Scope and Contents Records created prior to 2010 are arranged in series by format. Subseries 1 comprises agendas distributed to the Board prior to meetings. Subseries 2 consists of meeting minutes. Subseries 3 contains supporting materials related to Board business, such as correspondence and reports. A fourth subseries includes both meeting agendas and supporting materials, which were transferred to the University Archives by the Board of Trustees administrative office in 2003 and 2004. Although some duplicate material was removed during processing, overlap still exists between this group of materials and the materials in Subseries 2 and 3. Access to Collection The materials are restricted 20 years from date of creation. Agendas Subseries 1 1906-1908; 1955-2009 Physical Description: 25 Linear Feet(50 boxes) Processing Information note Materials in this subseries were originally cataloged under call number 1010 as part of the Stanford University Archives 4 Digit Collection. Scope and Contents This subseries contains agendas distributed prior to meetings of the Board of Trustees. Researchers should be aware that gaps in coverage may exist. Access to Collection Restricted 20 years from date of creation. box 1 Programs and Agendas 1906-1908 box 2 January 1955-November 1957 box 3 December 1957-Jul 1959 box 4 September 1959-September 1960 box 5 November 1960-April 1961 box 6 May-June 1961 box 7 July-November 1961 box 8 December 1961-April 1962 box 9 May-November 1962 box 10 December 1962-April 1963 box 11 May-December 1963 box 12 January-June 1964 box 13 July 1964-May 1965 box 14 June 1965-February 1966 box 15 March 1966-January 1967 box 16 February 1967-February 1968 box 17 March 1968-March 1969 box 18 April 1969-April 1970 box 19 June 1970-September 1971 box 20 October 1971-January 1973 Guide to the Stanford University, SC1010 3 Board of Trustees, Meeting Records SC1010 Records created prior to 2010 Series 11885-2009 Agendas Subseries 11906-1908; 1955-2009 box 21 February 1973-March 1974 box 22 April 1974-May 1975 box 23 June 1975-September 1976 box 24 October 1976-September 1977 box 25 November 1977-June 1978 box 26 September 1978-April 1979 box 27 May-December 1979 box 28 February-June 1980 box 29 September 1980-March 1981 box 30 May-December 1981 box 31 February-June 1982 box 32 September-December 1982 box 33 February-June 1983 box 34 September-December 1983 box 35 February-June 1984 box 36 September-December 1984 box 37 February-June 1985 box 38 September-December 1985 box 39 February-September 1986 box 40 October 1986-December 1987 box 41 February 1988-February 1989 box 42 April 1989-December 1990 box 43 February 1991-February 1993 box 44 April 1993-April 1995 box 45 June 1995-October 1997 box 46 December 1997-June 2000 Box 46A June 1999-June 2001 box 47 October 2001-June 2003 box 48 December 2003-October 2005 box 49 December 2005-December 2007 box 50 February 2008-February 2010 Minutes Subseries 2 1885, 1903-2009 Scope and Contents Board of Trustees minutes document discussions held and actions taken during Board meetings. This subseries contains both official and unofficial copies of minutes. Official minutes are contained in bound volumes and are signed by the Board secretary. Volume 1 is missing and is presumed to have been destroyed in the 1906 San Francisco earthquake and fire. Unofficial minutes lack the Board secretary's signature. Researchers should note that the set of unofficial minutes is incomplete. Processing Information note Materials in this subseries were originally cataloged under call number 1011 as part of the Stanford University Archives 4 Digit Collection. Access to Collection Restricted 20 years from date of creation. Official (signed) box 38 Volume 2 1904-05-25 - 1906-08-31 box 39 Volume 3 1906-09-28 - 1908-05-29 box 40 Volume 4 1908-05-29 - 1911-03-31 box 41 April 28, 1911 - Dec. 26, 1913 (Volume 5) box 42 January 30, 1914 - Dec. 29, 1916 (Volume 6) box 43 January 26, 1917 - July 9, 1920 (Volume 7) box 44 August 2, 1920 - August 14, 1923 (Volume 8) box 45 August 14, 1923 (continued) - July 8, 1926 (Volume 9) Guide to the Stanford University, SC1010 4 Board of Trustees, Meeting Records SC1010 Records created prior to 2010 Series 11885-2009 Minutes Subseries 21885, 1903-2009 box 46 August 12, 1926 - Dec. 8, 1927 (Volume 10) box 47 January 5, 1928 - August 14, 1929 (Volume 11) box 48 August 14, 1929 (continued) – February 13, 1931 (Volume 12) box 49 February 13, 1931 (continued) - Oct. 13, 1932 (Volume 13) box 50 Volume 14 1932-10-13-1934-05-10 box 51 Volume 15 1934 Jun 14 - 1935 Nov 21 box 52 Volume 16 1935 Nov 21-Dec 19 Volume 17 1936 Physical Description: 1 volume(s) Volume 18 1937 Physical Description: 1 volume(s) Volume 19 1938 Physical Description: 1 volume(s)
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